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Navrae/Enquiries : MS Kgware (012) 358-1034) Datum/Date : 10 June 2016

MINUTES of the Meeting

SECTION 79 OVERSIGHT COMMITTEE: AGRICULTURE AND ENVIRONMENTAL MANAGEMENT

held in the Council Chamber, First Floor, Market Management Building, 450 Burger Street, Tshwane Fresh Produce Market, Tshwane , on THURSDAY, 9 JUNE 2016 at 09:30

2 MINUTES: MEETING OF THE SECTION 79 OVERSIGHT COMMITTEE: AGRICULTURE AND ENVIRONMENTAL MANAGEMENT: 9 JUNE 2016

PRESENT:

ALDERMEN/ALDERWOMEN/COUNCILLORS

ANC:

TLOMATSANE, SP (CHAIRPERSON) MAKGATHO, JT MAHLASE, CM (ABSENT) MAJOLA, DE MAROLE, LP (ABSENT) MASOMBUKA, JB MOJELA, DL (ABSENT) NGOBENI, MR PHAHLANE, AK SIBANYONI, JN SITHOLE, ST

DA:

PEACH, W ERASMUS, DJ FOURIE, HF (ABSENT) LOUW, E MOKHOTHO, NL WANNENBURG, BJ

AZAPO

LESUFI, M

ALSO INVITED :

MASHABA, P : MEMBER OF MAYORAL COMMITTEE: ENVIRONMENTAL MANAGEMENT AND SERVICES DEPARTMENT

OFFICIALS:

MPHAHLELE, P : ACTING STRATEGIC EXECUTIVE DIRECTOR: ENVIRONMENTAL MANAGEMENT AND SERVICES DEPARTMENT MAINE, NP : DIRECTOR: AGRICULTURE AND RURAL DEVELOPMENT: EMSD VD WALT, LG : DIRECTOR : MANAGEMENT OF ADMINISTRATION AND SUPPORT: EMSD MOATSHE, E : DIRECTOR: ENVIRONMENTAL POLICY AND RESOURCE MANAGEMENT: EMSD WOHLITZ, E : DIRECTOR: ENVIRONMENTAL MANAGEMENT AND PARKS: EMSD MAFUNZWAINI, A : EXECUTIVE DIRECTOR : ENVIRONMENTAL MANAGEMENT AND PARKS: EMSD KOTZE, I : DEPUTY DIRECTOR: ENVIRONMENTAL REGIONAL SERVICES: EMSD TINDLENI,NC : DEPUTY DIRECTOR: MANAGEMENT OF ADMINISTRATION AND SUPPORT:EMSD

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THIPE, KB : SPECIALIST: OFFICE OF THE SPEAKER MALAVI, M : RESEARCHER: OFFICE OF THE SPEAKER

LEGAL ADVISORS :

None

(The meeting opened at 09:30 and was concluded at 11:30.)

4 MINUTES : MEETING OF THE SECTION 79 OVERSIGHT COMMITTEE : AGRICULTURE AND ENVIRONMENTAL MANAGEMENT : THURSDAY 09 JUNE 2016

INDEX PAGES

(The resolution(s) commences on the page(s) indicated in brackets)

I. OPENING AND WELCOME………………………………………………….… 5

II. APPLICATION FOR LEAVE OF ABSENCE……………………………….… 5

III. CONSIDERATION OF THE MINUTES OF THE PREVIOUS MEETING AND INSPECTION-IN-LOCO OF THE SECTION 79 OVERSIGHT COMMITTEE: AGRICULTURE AND ENVIRONMENTAL MANAGEMENT HELD ON 12 MAY 2016………………………………………………………… 5

IV. MATTERS ARISING FROM THE MINUTES OF THE PREVIOUS MEETING AND INSPECTION-IN-LOCO OF THE SECTION 79 OVERSIGHT COMMITTEE: AGRICULTURE AND ENVIRONMENTAL MANAGEMENT HELD ON 12 MAY 2016………………………………….… 6

V. MATTERS FOR DISCUSSION

1. Environmental Management Services Department (Environmental Management and Parks Division) Report on Awareness Activities on the Preservation of Rivers and Wetlands……………………………………..….. 7-11 (11)

2. Environmental Management Services Department (Environmental Management and Parks Division) Progress Report on air Quality Monitoring Network Servicing to date…………………………………………………….… 12-17 (17)

3. Environmental Management Services Department (Environmental Management And Parks) Report On The Proposal To Transfer The Zoo (National Zoological Garden – Nzg) to the City of Tshwane ……………………………………………….………… 18-20 (20)

4. Environmental Management Services Department (Environmental Management And Parks) Report on the maintenance actions at the Pretoria East Cemetery which led to the Public out cry in the newspaper ……………………………………………….. 21-23 (23)

5. Environmental Management Services Department (Environmental Management And Parks) Report on the current processes regarding the proposed development of a National Heritage Monument at Fountains Valley ……………………………………………..…. 24-28 (28)

6. Office of the Speaker: Annual Report on the performance of the Section 79 Oversight Committee: Agriculture and Environmental Management Service for 2015/16 Financial Year …………………………… 29-61 (37)

VI. GENERAL REMARK …………………………………………………………… 62

VII. CONCLUSION ………………………………………………………………...… 62

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5 MINUTES : MEETING OF THE SECTION 79 OVERSIGHT COMMITTEE : AGRICULTURE AND ENVIRONMENTAL MANAGEMENT : THURSDAY, 9 JUNE 2016

I. OPENING AND WELCOME

The Chairperson, Councillor SP Tlomatsane, welcomed all members present and declared the meeting officially opened at 09:30. He further indicated that though Council would be on recess before the Local Elections on 3 August 2016, it was possible to have a special meeting for approval of the current Oversight Committee minutes.

II. APPLICATION FOR LEAVE ABSENCE

RESOLVED:

That it be noted that at the commencement of this meeting no approvals for leave of absence were presented for the following Councillors and that they be deemed absent without leave from this meeting :

Marole ,LP Mahlase, CM Mojela, DL Fourie, HF.

(Remark:

Councillors JT Makgatho indicated to the Chairperson that all Councillors from Hammanskraal were to leave for a meeting with MMC Matjila at 10:00. All Hammanskraal Councillors present left as per request.

The Chairperson, Councillor SP Tlomatsane presented two letters of resignation from two DA Councillors, namely I Singh and GM Erasmus.

The Acting Strategic Executive Director: Environmental Management and Services Department indicated that, as the SED of the Department was off sick, he also requested to leave for another meeting at 10:00.

Councillor W Peach indicated to the Chairperson that Councillor HF Fourie’s leave of absence was still continuing.

However, no approved leave of absence was submitted for the above-mentioned Councillor from the Office of the Chief Whip.)

III. CONSIDERATION OF THE MINUTE OF THE PREVIOUS MEETING OF THE SECTION 79 OVERSIGHT COMMITTEE: AGRICULTURE AND ENVIRONMENTAL MANAGEMENT HELD ON 12 MAY 2016

RESOLVED:

That the Minutes of the meeting of the Section 79 Oversight Committee : Agriculture and Environmental Management held on 12 May 2016 be approved.

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IV. MATTERS ARISING FROM THE MINUTES OF THE PREVIOUS MEETING AND INSPECTION-IN-LOCO OF THE SECTION 79 OVERSIGHT COMMITTEE: AGRICULTURE AND ENVIRONMENTAL MANAGEMENT HELD ON 12 MAY 2016

Councillor E Louw indicated that it be noted that it was shocking for the Section 79 Oversight Committee: Agriculture and Environmental Management, to have witnessed a very bad environmentally polluted situation during the Inspection-in-Loco conducted on 12 May 2016, whilst the Department: Environmental Management and Services had never taken any initiative to submit any report on the said environmental pollution in the City, but still continuing to educate children on awareness activities on the preservation of rivers and wet lands.

Councillor WD Peach reiterated Councillor E Louw’s concern by proposing that, the Department: Environmental Management and Services, take heed of recommendation no.3 of the minutes on page 11 of the report on Inspection-in-Loco, to address all challenges identified.

7 MINUTES : MEETING OF THE SECTION 79 OVERSIGHT COMMITTEE : AGRICULTURE AND ENVIRONMENTAL MANAGEMENT : THURSDAY, 9 JUNE 2016

V. MATTERS FOR DISCUSSION

E MOATSHE (012 358 8714) SECTION 79 OVERSIGHT COMMITTEE: AGRICULTURE AND ENVIRONMENTAL MANAGEMENT: 9 JUNE 2016

1. ENVIRONMENTAL MANAGEMENT SERVICES DEPARTMENT (ENVIRONMENTAL MANAGEMENT AND PARKS DIVISION) REPORT ON AWARENESS ACTIVITIES ON THE PRESERVATION OF RIVERS AND WETLANDS

1. PURPOSE

The purpose of the report is to provide feedback to the Oversight Committee for Agriculture and Environmental Management about awareness activities on the preservation of rivers and wetlands that are implemented as part of the City’s Environmental Awareness Education and Training programme.

2. LINK TO THE CITY STRATEGIC OBJECTIVE (CSO)

In terms of the CoT strategic objectives as approved in the IDP, the specific strategic objectives addressed in this report are:

CSO 2: Promote shared growth and job creation CSO 3: Ensure sustainable safer cities and integrated social development.

Activities contained in this report are aligned to the Tshwane Vision 2055 Outcome 1 which commits Tshwane to implementing the principles and interventions of a “smart environment”.

3. BACKGROUND

The City of Tshwane receives 81.3 percent of its water from Rand Water and Magalies. The City supplies the remaining 18, 7 percent from its dams borehole and streams. The City has special water resources namely the fountains of Tshwane, the two fountains known simply as the Upper and Lower Fountains which are found in the Fountains Valley and form head waters of the Apies River. When the city’s water requirements increased, another two springs further away, Sterkfontein and Grootfontein were also used, as well as treated water from the Rietvlei Dam. All of these fountains are currently being used for drinking water in the City of Tshwane.

As the human population increases there is an increase in pollution and catchment destruction caused by urbanization, deforestation, damming of rivers, destruction of wetlands, industry minining, agriculture and energy production. These factors pose a threat to the city’s water security.

With increasing population, development, deteriorating wetlands and stress on our water bodies, water education and awareness is a reminder that communities should think about where the City would be without water.

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4. DISCUSSION

Environmental Management Services department of the City of Tshwane promotes environmental conservation programmes, raises awareness on the critical value of wetlands as biodiversity hotspots and key components of river systems and educates the City of Tshwane residents about the environmental value of our river systems and wetlands.

The aforementioned activities include:

4.1 Water awareness door to door campaign – August 2015

As part of the women’s month commemoration, the Water and Sanitation division in collaboration with the Environmental Management Services department embarked on a campaign to educate women on water related issues in Hammanskraal Ward 49, Kanana Village on 14 August 2015.

Twenty women were familiarized to water related issues in South Africa, the following issues were addressed: water quality issues mainly in the City of Tshwane, importance of our rivers and streams and the critical role played by these in our ecosystems, protection of water resources, the efficient and effective use of water. An illustration was made on how to calculate daily water consumption from a water meter. The second part of the campaign entailed a door to door awareness to educate the surrounding community about the importance of saving water, how to read a water meter and how to calculate daily water use per household. Importance of rivers and streams pamphlets from Environmental Management Services Department were used to educate the community during the door to door session.

4.2 Wetlands month commemoration February 2016

Environmental education sessions designed to raise awareness on wetlands and importance thereof was planned and conducted during the month of February 2016 as part of World Wetlands Month commemoration. The activities were rolled out under the theme for 2016 Wetlands for our Future: Sustainable Livelihoods.

As an effort to align the initiative to the theme, community in Hammanskraal Ward 74 living closer to the Temba Kudube Wetland were educated about wetland values, benefits and importance of wetlands through capacity building workshops, wetland tour and a cleanup campaign.

The following topics were covered during the awareness sessions:

(i) types and the importance of wetlands, (ii) threats to wetlands and human health, (iii) biodiversity in a wetland, (iv) regulation services and effects of alien invasive plants in a wetland (v) flooding and wetlands (vi) dangers of building houses next to a wetland (vii) an activity on different types of wetlands and ecosystem services they provide.

9 Wetlands month school awareness workshops were conducted at identified schools within the City as outlined in the table below:

Name of School Region Date Molefe Mooke Primary Two (2) 24 February 2016 School Khensani Primary School One (1) 23 February 2016 Chokwe Primary School Five(5) 29 February 2016

The following key topics were addressed: types and importance of wetlands, ecological services of wetlands, the direct negative effects of mismanaging wetlands and an outdoor activity on wetlands was done with learners.

4.3 Rivers and Streams Clean up initiatives

As part of National Clean up week 2015, a stream in region one, ward 09 was cleaned up by the Mabopane community members on 17 September 2015. The cleanup was led by the Environmental Management Services Department environmental education team in collaboration with the City of Tshwane’s Nature Conservation and Resorts as well as region one Waste management vat alles team.

Another river clean-up campaign was conducted in region six Moreletta river on 12 February 2016 with the assistance from waste management region six. Four illegal dumping sites next to the river were identified and cleared with TLBs and assistance from vat alles officials.

Posters and pamphlets on wetlands and waste management were distributed to address the importance of wetlands and the negative impact of unsustainable waste management practices on our wetlands.

4.4 Educational material

An estimate of one hundred (100) posters to raise awareness on Wetlands Month were printed and distributed to the environmental resource corners established at various city libraries, to schools and some were used during the wetlands capacity building sessions.

Hundred squeeze water bottles branded with World Wetlands 2016 theme: wetlands for our future: sustainable livelihoods were procured and distributed to community members and internal and external stakeholders who participated in the wetlands month activities.

5. IMPLICATIONS

5.1 HUMAN RESOURCES

The outcomes reflected in this report were executed by environmental officers in the Environmental Management and Parks Division in partnerships with various stakeholders from Water and Sanitation Division, Region Two Waste Management, Region Two Disaster Management, Gauteng Agriculture and Rural Development,

City of Tshwane Nature Conservation and Resorts, South African National Botanical Institute, Department of Agriculture Fishery and Forestry, Gauteng Provincial Disaster Management Campaign and Community Ward Representatives.

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5.2 FINANCES

Education and awareness activities wetlands and water awareness were funded from Tshwane Environmental Awareness Education and Training Programme GL: 1811 412161

Table 5.2.1: Finances

Wetlands Month expenditure Date Item Amount Spent 29 January 2016 Catering R 13 500.00 02 February 2016 Catering R 6 200.00 05 February 2016 Catering R 6 200.00 05 February 2016 Transport R 5 797.15 22 January 2016 Squeeze Bottles R 3 135.00 July 2015 Pamphlet on the R 1 860.00 importance of rivers. 28 January 2016 Wetlands posters and R 10 460.00 A4 Pamphlets Total R 47 152.15

5.3 CONSTITUTION AND LEGAL FACTORS

The Bill of Rights in the Constitution of the Republic of South Africa, 1996 (Act 108 of 1996) paves a way for all the citizens to live in a healthy and safe environment and to have the environment protected, for the benefit of present and future generations.

Furthermore, Environmental Education is a legislative requirement in terms of the National Environmental Management Act, Act no 107 of 1998 which states, as part of its principles that “Community wellbeing and empowerment must be promoted through environmental education, the raising of environmental awareness, the sharing of knowledge and experience and other appropriate means”.

The National Water Act 1998 (Act no 36 of 1998) was enacted to ensure that the nation's water resources are protected, used, developed, conserved, managed and controlled in a sustainable and equitable manner.

5.4 COMMUNICATION

The services of Communication, Marketing and Events were utilised to communicate both initiatives. Email banner and an article to raise awareness on wetlands was developed and activated. Smiley planet tips message to raise awareness on the importance of wetlands was developed and distributed internally through communication email.

6. CONCLUSION

Chapter 28 of Agenda 21 recognizes that many of the problems and solutions being addressed by Agenda 21 have their roots in local activities and specifically states that Local Authorities are the sphere of governance closest to the people and therefore must play a vital role in educating, mobilizing and responding to the public to promote sustainable development. Furthermore, Chapter 36 of Agenda 21 advocates for the introduction of education for sustainable development, both in formal and informal education and states that ‘‘Education is critical for promoting sustainable development and improving the capacity of the people to address environment and development issues”.

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ANNEXURES:

A. Pamphlet on the importance of rivers. B. Poster and Pamphlet on the importance of wetlands C. Pictures

(Kindly note that the abovementioned annexures ate filed separately from the Official Minutes 9 June 2016)

RESOLVED:

That cognisance be taken of the feedback report regarding awareness activities on the preservation of rivers and water in general that are implemented as part of the City’s Environmental Awareness Education and Training programme.

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E Moatshe (012 358-8914) SECTION 79 OVERSIGHT COMMITTEE: AGRICULTURE AND ENVIRONMENTAL MANAGEMENT: 09 JUNE 2016

2. ENVIRONMENTAL MANAGEMENT SERVICES DEPARTMENT (ENVIRONMENTAL MANAGEMENT AND PARKS DIVISION) PROGRESS REPORT ON AIR QUALITY MONITORING NETWORK SERVICING TO DATE

1. PURPOSE

The purpose of this report is to inform the Oversight Committee on the functionality of air quality monitoring stations in the City of Tshwane up to 2 March 2016.

2. STRATEGIC OBJECTIVES

In terms of the Aligned City Scorecard (2013-14), the Strategic Objectives (SO’s) addressed in this Report are:

CSO 3: Ensure Sustainable, Safer Cities and Integrated Social Development.

Tshwane Vision 2055 Outcome 1: A Resilient and Resource Efficient City

3. BACKGROUND

As contained in the Constitution, municipalities have the executive authority in respect of air pollution control. The National Environmental Management: Air Quality Act, 2004 has shifted the focus away from centralized air pollution governance, placing the responsibility of air quality management with local authorities. These responsibilities include development of air quality management plans, definition of baseline air quality, the management and operation of air quality monitoring networks, the licensing of listed activities, and the development of emission reduction strategies.

In terms of the aforementioned the City of Tshwane (CoT) is currently establishing, in terms of a tender for a period of three years with the South African Weather Services (SAWS), an ambient air quality monitoring network which consists of eight fully automated stations monitoring air quality and meteorological parameters. Activities include the management, operation, reporting and maintenance of all air quality monitoring stations in the network.

The project is currently in process and the following has been done:

• A Service Level Agreement has been signed. • Situational audits of all stations and gap analysis has been undertaken. • Minor services of all working instruments. • Calibration of all working instruments, including metrological instruments. • Bi weekly site visits. • Internal capacity building programme in process. • Repairs of repairable instruments in process. • Procurement of new instruments in process. • Procurement of consumables in process. • Establishing of remote access to data for SAWS in process.

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4. DISCUSSION

The following outlines project status up to 2 March 2016.

4.1 Number and location

The City of Tshwane currently maintains seven (7) permanent air-monitoring stations and 1 mobile station as follows:

a) Bodibeng Region 1 b) Rosslyn Region 1 c) Booysens Region 3 d) Pretoria West Region 3 e) Tshwane Mobile Region 3 f) Olievenhoutbosch Region 4 g) Mamelodi Region 6 h) Ekandustria Region 7

Figure 1: Map of the City of Tshwane’s air monitoring stations

14 4.2 Parameters measured

The following table summarizes pollutants and meteorological data measured at each CoT ambient air quality monitoring station.

Table 1: Pollutants and Meteorological data measured

Parameter Bodibeng Booysens Ekandustria Mamelodi Olievenhout PTA Rosslyn Tshw ane

West Market

Primary/Criteria Pollutants

PM10 * * * * * * * * PM2.5 * * SO2 * * * * * * * NO2 * * * * * * * NO * * * * * * * NOx * * * * * * * O3 * * * * * * * CO * * * * * * * Benzene * * * * Toluene * * * *

Xylene * * * *

Meteorological Data

Wind Speed * * * * * * * * Wind * * * * * * * * Direction Ambient * * * * * * * * Pressure Ambient * * * * * * * * Temperature Relative * * * * * * * * Humidity Solar * * * * * * * * radiation Rain fall * * * * * * * *

4.3 Functionality up to 2 March 2016

The following table portrays the current status of the stations.

Table 2: Status of the stations up to 2 March 2016

Station name Remarks Bodibeng Operational Booysens Operational Ekandustria Operational PTA West Operational with power tripping Mamelodi Operational Olievenhoutbosch Faulty data Logger Rosslyn Faulty data Logger Tshwane Mobile Faulty air conditioner

15 4.4 Activities undertaken up to 2 March 2016

4.4.1 Instruments (NOx, SO2, CO and O3) were collected from the stations and assessed in the SAWS laboratory to determine the specific service requirements. The instruments were serviced, parts replaced and calibrated some needed to be flushed due to non-responsive behaviour of the instrument. These instruments were then stabilized and re-commissioned. 4.4.2 The PM10/2.5 instruments had a filter replaced and some are fully functional. Pump replacement will take place in March 2016. 4.4.3 Rosslyn SO2 instrument was removed on the 20th of January 2016 due to malfunction. 4.4.4 Met calibrations were conducted with success on the following stations: • Ekandustria • Tshwane Market station • Soshanguve station 4.4.5 Frequent power outages are affecting the Pretoria West station and Olivienhoutbosch station was struck by lightning and had a water leak inside as such instruments suffered water damage. 4.4.6 The following stations are currently experiencing a logging problem where values on the analysers do not correspond with the values on the screen: • Rosslyn • Mamelodi • Booysens • Pretoria west had problem with power • Olivenhoutbosch . 4.5 Action planning to address issues identified

4.5.1 Met sensors are being procured and once delivered the calibrations for remaining stations will be completed. 4.5.2 Gas analysers consumables are being procured once delivered the service, repair and calibration will be completed. 4.5.3 PM analyser pumps and parts are being procured once delivered replacement and calibrations will be conducted. 4.5.4 A routine maintenance schedule has been developed and provided. 4.5.5 Once all instruments have been repaired and rendered operational at all stations a structured work shadowing programme will commence. 4.5.6 “Live” data transfer will be effected soon. Daily reports will be produced and circulated for the following stations: • Ekandustria • Tshwane Market station • Soshanguve station 4.5.7 A demand plan has been compiled detailing the various items that are required to be procured up to the end of CoT’s financial year end.

16 5. IMPLICATIONS

5.1 HUMAN RESOURCES

The Municipal Air Quality Officer (currently the acting Executive Director: Environmental Management and Parks) has been appointed in terms of section 14 (3) of the National Environmental Management: Air Quality Act 39 of 2004 and is responsible for coordinating air quality management.

The CoT air quality monitoring stations are currently managed by one Functional Head and an Environmental Officer. Although the current SAWS contract assists in terms of this function it is required that vacant positions in the section are filled to enable the CoT to manage its stations without the assistance of an external service provider in future.

5.2. FINANCES

Table 3: Capex expenditure up to 2 March 2016

PROJECT PROJECT BUDGET ACTUAL COMMIT ASSIGNED AVAILABLE NO NAME 711562

9.711562.1.001.N.4.APM Atmospheric R3 000 000 R 0.00 R 2 456 000 R 2 806 000 R 194 000 Pollution Monitoring * NEW WBS DOES NOT Network REFLECT AS YET

Table 4: Opex expenditure up to 2 March 2016

PROJECT PROJECT BUDGET ACTUAL COMMIT ASSIGNED AVAILABLE NO NAME

1811 Atmospheric R1 200 000 R27 305 R 554 947 R 582 252.00 R 617 747 Pollution Monitoring Network

5.3. CONSTITUTION AND LEGAL FACTORS

The City of Tshwane should be well equipped with the necessary resources in order to strive for a safe and healthy environment which is not harmful to health and wellbeing of the communities through air pollution prevention and control measures as reflected in the Constitution of the Republic of South Africa Act 1996. The Council has legislative obligation to render the above mentioned services in terms of the National Environmental Management: Air Quality Act 2004.

5.4 COMMUNICATION

The state of the city’s ambient air quality is to be communicated to internal and external stakeholders to promote clean air.

The importance of clean air and air pollution prevention will need special attention during education to members of the public.

17 6. CONCLUSION

This function requires high-level collaboration with various external and internal stakeholders and needs commitment and the allocation of resources.

IT WAS RECOMMENDED(TO THE SECTION 79 OVERSIGHT COMMITTEE: AGRICULTURE AND ENVIRONMENTAL MANAGEMENT HELD ON 09 JUNE 2016):

That cognisance be taken of the status of ambient air quality monitoring stations in the City, as well as measures in place to address challenges.

During the discussion of this item by the Section 79 Oversight Committee: Agriculture and Environmental Management at its meeting held on 09 June 2016 members were of the opinion that, as a result of insufficient details on the contents of the report, an additional recommendation be added as follows:

“2. That a comprehensive and detailed follow-up report to address challenges, be submitted to the Section 79 Oversight Committee: Agriculture and Environmental Management during the first quarter of the next financial year.”

It was therefore resolved to recommend as set out below:

RESOLVED:

1. That cognisance be taken of the status of ambient air quality monitoring stations in the City, as well as measures in place to address challenges.

2. That a comprehensive and detailed follow-up report to address challenges, be submitted to the Section 79 Oversight Committee: Agriculture and Environmental Management during the first quarter of the next financial year.

(Remark:

During the meeting of the Section 79 Oversight Committee: Agriculture and Environmental Management, Councillor DJ Erasmus asked a question regarding carbon foot prints and it was resolved that a document on carbon foot prints will be submitted to all Councillors.)

18 E Wohlitz (x1729) SECTION 79 OVERSIGHT COMMITTEE: AGRICULTURE AND ENVIRONMENTAL MANAGEMENT: 9 JUNE 2016

3. ENVIRONMENTAL MANAGEMENT SERVICES DEPARTMENT (ENVIRONMENTAL MANAGEMENT AND PARKS) REPORT ON THE PROPOSAL TO TRANSFER THE ZOO (NATIONAL ZOOLOGICAL GARDEN – NZG) TO THE CITY OF TSHWANE

1. PURPOSE

The purpose of the report is to inform the Oversight committee on the proposal (from National Government) to transfer the Zoo to the City of Tshwane

2. STRATEGIC OBJECTIVES

SO: 3: Sustainable communities with clean, healthy and safe environment and integrated social services.

3. BACKGROUND

The National Zoological Gardens - NZG (Pretoria Zoo) resides with the National Department of Science and Technology (DST). The minister launched an investigation to transfer NZG to the Department of Environmental Affairs (DEA). Within DEA the most appropriate entity to accommodate this request is the South African Biodiversity Institute (SANBI). SANBI is only interested in the scientific portion of NZG and it was proposed to transfer the animal management component of NZG to the City of Tshwane (CoT).

On 29 July 2015 Mr Moeketsi Khoahli (Chief Corporate Officer from SANBI) send a mail to the SED of the Environmental Management Services Department (CoT) informing the Department that SANBI is geared and prepared to take over the Research component of the NZG. And that their CEO is prepared to talk to the EM to facilitate and expedite the transfer of the Animal management component of the NZG to CoT.

It was communicated to the SANBI Board that CoT is in principle is willing to take over the NZG, however internal consultation needed to be done and that formal communication in this regard would follow.

Staff members from the Parks and Regional Co-ordination Section within the Environmental Management Department had an informal meeting with the staff responsible for the animal management component of NZG on 20 August 2015. The purpose was to obtain information to empower the Department to prepare a submission on the proposal (on the movement of the animal management component of NZG to City of Tshwane).

19 During the discussions Department was informed that the proposal to split NZG in two (Research component at SANBI and the Animal management component at City of Tshwane) will have a high negative impact on the operations of NZG. Instead three options should be considered namely;

- Split NZG in two and move research to SANBI and animal management component to CoT (as proposed) - Move NZG as one unit to SANBI - Move NZG as one unit to CoT

The concerns were;

- The negative impact a split will have on NZG - The impact on their international status of the NZG when it is moved to CoT - Financial implications on the management of the NZG

Mr Moeketsi Khoahli was informed on all these issues on 3 September 2015 and he replied as follows; He has noted the concerns. They had a meeting in which they discussed the way forward on the transfer of the NZG based on the Minister’s latest instructions. There are critical transfer issues that must still be dealt with between the Ministers of Department of Science and Technology (DST) and DEA. Some of which include sensitive LRA transfer communications with affected staff.

He requested that CoT cease communication with the NZG until they get further instructions from the Minister. He indicated that he will keep CoT posted on relevant developments and advise on how to proceed.

4. DISCUSSION

Until to date no feedback from SANBI has been received.

The request to transfer as well the request to put it on hold came from SANBI.

5. IMPLICATIONS

5.1 HUMAN RESOURCES

NZG employed 292 staff of whom 256 are full-time employees with 36 contractors. Service conditions have to be revised to meet requirement relevant to the place of transfer.

5.2 FINANCES

Less than 50% of the operational budget for NZG is covered by grant funds received through a MTEF budget. All infrastructure maintenance and upgrade funding is currently dependent on the Department of Public Works (DPW). Salary expenditure currently makes up 58% of the total expenditure. The majority of funding for research activities is allocated out of the NZG-generated income from both operations and MTEF grant funding.

The total salary costs for the NZG is R57,7 million per annum. The average income generation is R10 million per annum. Government grant funding is R65 million per annum.

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5.3 CONSTITUTIONAL AND LEGAL FACTORS

There are pending lawsuits against NZG. All legislation related to animal management and scientific research, safety and environment, financial management and procurement, general are applicable.

5.4 COMMUNICATION

Communication between CoT and SANBI are through the Chief Operations Officer (SANBI) and the SED Environmental Management Services.

5.5 PREVIOUS COUNCIL OR MAYORAL COMMITTEE RESOLUTIONS

None

6. CONCLUSION

No progress on movement of the Zoo (NZG) to the Department has been made. SANBI decided to put the project on hold to resolve their internal concerns.

RESOLVED:

That cognisance be taken of the report.

(Remark:

During the meeting of the Section 79 Oversight Committee: Agriculture and Environmental Management, MMC, Councillor P Mashaba, clarified concerns raised by Councillors WD Peach and DJ Erasmus that it will be a huge burden regarding the proposed transfer of the 200(N2G) to the City. She indicated that this matter was on hold and that the City would only accept it on provision of funding from the National Department of Science and Technology.)

21 E Wohlitz (x1729) SECTION 79 OVERSIGHT COMMITTEE: AGRICULTURE AND ENVIRONMENTAL MANAGEMENT: 9 JUNE 2016

4. ENVIRONMENTAL MANAGEMENT SERVICES DEPARTMENT (ENVIRONMENTAL MANAGEMENT AND PARKS) REPORT ON THE MAINTENANCE ACTIONS AT THE PRETORIA EAST CEMETERY WHICH LED TO THE PUBLIC OUT CRY IN THE NEWSPAPER

1. PURPOSE

The purpose of the report is to inform the Oversight committee on maintenance actions at the Pretoria East Cemetery which led to public outcry in the newspaper.

2. STRATEGIC OBJECTIVES

SO: 3: Sustainable communities with clean, healthy and safe environment and integrated social services.

3. BACKGROUND

On 11 February 2016 there was an article in the newspaper. Two residents claimed that their mother’s grave had been damaged. They were shocked to discover that a little garden made in honour of their mother and decorated with flowers had been destroyed.

The spokesperson for Tshwane said no graves were desecrated. He said the work was done to level and remove excess soil to prepare the ground for irrigation system installation and grass planting. He said the city received numerous complaints that it was not planting lawn as per cemetery specifications. A message was posted at the entrance that CoT would clean the applicable section. In event of damage the concerned families have to inspect and submit complaints to Cemetery services. Pretoria East Cemetery is a Berm Cemetery where only head stones and lawns between the plots are allowed. In terms of the approved bylaw, a berm section category only allow head stones within prescribed measurements to be erected with manicure lawn, where preparation, supply and planting of lawn is a prerogative and is the responsibility of the City.

Councillor for the area Lex Middelberg said that more than 600 graves were bulldozed using heavy construction equipment to flatten the ground over the graves.

4. DISCUSSION

Region 6 is responsible for maintenance of the Pretoria East Cemetery. The Council have to maintain these areas by maintaining flat grass areas between the tombstones. This specific section was covered with weed and the action was launched to clear the weeds and to level the areas, plant grass and maintain it in the same way the rest of the Cemetery is done.

22 The remedial action to remedy the situation is to update the affected parties on the maintenance requirements. To refer to the notice at the entrance gate, to include Communication Department to notify the clients via newspapers and social medial and to inform the local ward councillors and to continue with the removal of the weeds, levelling of surfaces and to plant grass for maintenance according to requirements set for a Berm Cemetery where only head stones and lawn between the plots are allowed.

CoT has not in its respective capacity informed communities /clients of any work to be done individually but It was difficult to informed individual grave owners prior to what they did hence the notice at the entrance to the Cemetery.

5. COMMENTS FROM THE STAKEHOLDER DEPARTMENTS

None

6. IMPLICATIONS

6.1 HUMAN RESOURCES

Current staff responsible for Cemeteries will continue to do maintenance they are responsible for.

6.2 FINANCES

No additional financial implications are applicable

6.3 CONSTITUTIONAL AND LEGAL FACTORS

Operations will continue according to the Council approved By-Laws for Cemeteries. The By-Laws require the following;

• Chapter II (Clause 20 (2) of the Cemetery and Crematorium By-Laws states no person may place, draw or erect any advertisement, poster or placard on any grave, memorial, wall, building, fence, railing, path or other construction in a cemetery; • Chapter II (Clause 44 - Only a memorial may be placed on a grave plot. No boulders and o stacked stones will be allowed.. • Clause 79 under title: Grave plots furnished with a berm (1) (2) 1) No kerbing may be constructed on the grave plot. 2) Only grass may be planted in the areas between the memorials.

6.4 COMMUNICATION

The Community needs to be made aware on legal provisions.

6.5 PREVIOUS COUNCIL OR MAYORAL COMMITTEE RESOLUTIONS

Approval of the current By-Laws for Cemeteries

23 7. CONCLUSION

Residents are not fully aware of maintenance requirements for Cemeteries. This shortcoming can be addressed through local Councillors where cemetery services are allocated within their specific Wards. The strategy for future maintenance is to proceed in line of the current approved By-Laws for Cemeteries. To increase the awareness program on Cemeteries and also to involve the local Councillor up front before major earth works has to be done.

IT WAS RECOMMENDED(TO THE SECTION 79 OVERSIGHT COMMITTEE: AGRICULTURE AND ENVIRONMENTAL MANAGEMENT HELD ON 09 JUNE 2016):

1. That cognisance be taken of the report.

2. That the strategy for future maintenance be proceeded in line with the current approved By-Laws for Cemeteries.

3. That the awareness program on Cemeteries be increased and also, the local Councillor be involved up front before major earth works are done.

During the discussion of this item by the Section 79 Oversight Committee: Agriculture and Environmental Management at its meeting held on 9 June 2016 members were of the opinion that the MMC’s proposals be considered as an additional recommendation as follows:

“4. That the MMC: Environmental Management and Services Department engage the Department of Economic Development including the Regional Directors on establishing reasons why service providers were not paying their workers on time and that a follow-up on whether Cemetery By-Laws were adhered to on the management of cemeteries in the City.”

It was therefore resolved to recommend as set out below:

RESOLVED:

1. That cognisance be taken of the report.

2. That the strategy for future maintenance be proceeded in line with the current approved By-Laws for Cemeteries.

3. That the awareness program on Cemeteries be increased and also, the local Councillor be involved up front before major earth works are done.

4. That the MMC: Environmental Management and Services Department engage the Department of Economic Development including the Regional Directors on establishing reasons why Service Providers were not paying their workers on time and that a follow-up on whether Cemetery By-Laws were adhered to on management of cemeteries in the City.

24 E Wohlitz (x1729) SECTION 79 OVERSIGHT COMMITTEE: AGRICULTURE AND ENVIRONMENTAL MANAGEMENT: 9 JUNE 2016

5. ENVIRONMENTAL MANAGEMENT SERVICES DEPARTMENT (ENVIRONMENTAL MANAGEMENT AND PARKS) REPORT ON THE CURRENT PROCESSES REGARDING THE PROPOSED DEVELOPMENT OF A NATIONAL HERITAGE MONUMENT AT FOUNTAINS VALLEY

1. PURPOSE

The purpose of the report is to update the Oversight Committee on the current processes regarding the proposed development of a National Heritage Monument at Fountains Valley.

2. STRATEGIC OBJECTIVES

SO: 3: Sustainable communities with clean, healthy and safe environment and integrated social services.

3. BACKGROUND

The Oversight Committee on Environment and Agriculture requested a report on the actions regarding the proposed new development at the Groenkloof Nature Reserve. On further clarification, it turned out that the request is in fact in respect of the proposed development of a National Heritage Monument in the City of Tshwane which is earmarked for Fountains Valley. This report therefore provides an update regarding the proposed development of a National Heritage Monument at Fountains Valley.

4. DISCUSSION

On 27 January 2011 The Minister of Arts and Culture engaged with the National Heritage Company and accepted a proposal on a concept to develop a National Heritage Monument of South Africa. This proposal was further accepted and supported by the Presidency.

The National Heritage Company, acting on the basis of support from Minister of Arts and Culture and the Presidency, presented to the Mayoral Committee of the City the proposed National Heritage Monument Project on the 3 of April 2013.

In the original presentation to Mayoral Committee on the 3 April 2013, the objectives of the project were presented to:

25 The proposed components and the design were presented as follows:

In a report tabled in at Mayoral Committee in May 2013, MayCo approved the following:

a) The proposed establishment of the National Heritage Monument in the City of Tshwane; b) That a long term lease for the identified portion of the Fountains Valley be negotiated; c) That all internal processes leading towards the finalization of the lease portions of land be facilitated by the departments of City Planning and Environment in conjunction with Legal Services; d) That the SED Sport and Recreational Services supported by the SED`s for City Planning and Development and Environmental Management Departments facilitate engagements with the National Monuments representatives.

Since the MayCo resolution, there were various engagements between the City Officials and the Officials of the National Department of Arts and Culture and the National Heritage Company.

Through these engagements the concept got refined into a National Heritage Monument and Heroes Acre whose main components are the following:

26

a) A monumental parade of more than 400 life-size sculptural bronze representations of individuals across all social spectrums who have contributed to South Africa’s struggle for democracy and liberation, depicting a generational “Long March to Freedom”.

The Heroes Acre is the most prominent element at the apex of the NHM. The main feature comprises four 23 meter high structures each representing one of the following Four Pillars of the Liberation Struggle:

- The Underground Political Movement; - The International Solidarity Campaign; - The Mass Mobilisation Campaign; - The Armed Struggle;

An aerial walkway will connect the four pillars. The words Freedom, Democracy and Diversity will be inscribed on the walkway. The 23 meter pillars will dominate the Pretoria Skyline and will be lit at night and send a beam of light into the sky. Schematic drawings of the Heroes Acre and the NHM, indicating location and the various elements are available;

b) Memorial Gardens of Remembrance, vignette gardens, outdoor interpretive points and sculptural/artwork areas, commemorating persons, organisations and governments outside of South Africa who contributed to or aided the struggle for democracy; c) A visitor and interpretive Heritage Centre with an auditorium and related public amenities; d) Public walkways, outdoor entertainment and gathering areas and related infrastructure; e) Administrative and operational offices and related facilities; f) An African-themed Water Park attraction; g) An African Craft Market; and h) A Bronze Casting Foundry and Workshops.

However the various processes of official engagement indicated that it may be unwise to conclude a long term lease of the identified portion of land before there is a determination of the suitability of the site for the proposed development through an EIA authorisation and determination of the citizen support for the initiative through a public participation process as prescribed in Section 14 of the MFMA.

It was therefore agreed that the City should grant the Department of Arts and Culture a short term Permission to Occupy for the purposes of temporal erection, at Fountains Valley, of the life-size sculptural bronze representations of individuals who have contributed to South Africa`s struggle for democracy to give the public a glimpse of what is being planned. Consequently, on the 27 August 2015 Council approved that:

1. The City Manager grants Permission To Occupy (PTO) to the Department of Arts and Culture for maximum period of 2 years and 11 months for hosting the National Heritage Monument at Fountains Valley; 2. The property reverts to the City of Tshwane at the end of the PTO period subject to finalisation of the provisions of Section 14 of the MFMA; 3. The Mayoral Committee approves that the Department Arts and Culture, in conjunction with City of Tshwane, launces the National Heritage Monument project on the 1 September 2015.

The basis of the Council resolution was that in the period of 2 years and 11 months a permanent site for the Heritage Monument within the City of Tshwane will have been identified and all provisions of Section 14 of the MFMA will have been finalised.

27 As articulated by the statement from the Office of the Executive Mayor in a response to a recent media query, the City supports the development of the National Heritage Monument. This support is informed by the understating of the non-extractive use of the natural resource base including the optimum utilisation of the city spaces, as it believes that the establishment of the National Heritage Monument is part of the efforts to redress historical imbalances and instil a sense of pride and identity among the people of this beautiful land. It is also informed by an understanding that, for a very long time, the South African story was single dimensional; told from the perspective of our erstwhile colonisers.

This initiative is therefore about democratising the public space and creating a sense of shared ownership of these spaces.

Within the above context, the Fountain Valley remains the preferred site for the Monument. The site was proclaimed as a nature reserve by President Paul Kruger on 1 February 1895; making it the oldest nature reserve on the African continent and it is the most famous site for Voortrekkers history as the ruins of the house of the first settler in Pretoria, Mr Lucas Cornelius Bronkhorst, are still well preserved. Alongside the Apies River the Fountains Valley has archaeological evidence of early African settlement in the region by the Southern Ndebele’s under Chief Musi with the river being a source of provision of water to the livestock and its valleys as grazing lands.

This site can potentially complete a triangular heritage presentation of the diverse history of heritage, together with the Voortrekker Monument and Freedom Park, providing narration and story of the diverse cultural heritage that makes up the City of Tshwane for the present and future generations.

The recent announcement by the Executive Mayor, in the State of the City Address, that the area of Fort Klapperkop emerged as the front runner to house the legislature presents an opportunity to connect the trilogy of significant monuments in the form of the Union buildings, the National Heroes Acre at Fountains Valley and the informal cultural capital – Freedom Park.

However, the proposal will be subjected to the necessary Environmental Impact Assessment and Heritage Impact Assessment study (HIA) processes wherein all concerned groups will be afforded the appropriate opportunity to raise their concerns. The City has a very strong policy framework that seeks to ensure socio-economic and environmental sustainability of its developments and therefore this development will always be considered in line with the best sustainability considerations.

The National Department Arts and Culture (DAC) is aware that the property is proclaimed as a Nature Reserve and that currently there are therefore restrictions on the development of the site.

The project manager agrees that the development will be open and transparent and will comply with all current environmental legislation applicable to the nature reserve. Thus a full Environmental Impact Assessment study (EIA) and Heritage Impact Assessment study (HIA) will be conducted.

The Monument was launched in September 2015 with the erection of 64 statues in the Fountains Resort area for display. The foot print area of these statues was demarcated and a 3 year lease put in place to accommodate the interim agreement for the project. This period will give time to conduct the final draft project plan and submit it for the EIA and HIA approvals.

28 5. COMMENTS FROM THE STAKEHOLDER DEPARTMENTS

5.1 COMMENTS OF THE STRATEGIC EXECUTIVE DIRECTOR: SPORTS AND RECREATION DEPARTMENT (Unaltered)

“The report generated is a clearly articulates the current status with regards to the proposed National Heritage Monument as a national initiative of the National Government to be implemented through the Department of Arts and Culture . The roles and responsibilities; and terms of land allocation or transfer shall be fully defined upon finalization of lease agreement.”

6. IMPLICATIONS

6.1 HUMAN RESOURCES

No human resources within the Council are affected.

6.2 FINANCES

The funding of the project will be negotiated as part of business planning.

6.3 CONSTITUTIONAL AND LEGAL FACTORS

None

6.4 COMMUNICATION

None

6.5 PREVIOUS COUNCIL OR MAYORAL COMMITTEE RESOLUTIONS

MayCo approved a report in May 2013. Council approved a report on the 28 August 2015.

7. CONCLUSION

The City supports the development of the National Heritage Monument and Heroes Acres and the Fountain Valley is the preferred site for the Monument. However, the proposal will be subjected to the necessary Environmental Impact Assessment and Heritage Impact Assessment study (HIA) processes wherein all interested and affected parties will be afforded the appropriate opportunity to contribute towards the final decision.

ANNEXURES:

A. Mayoral Cluster: Sport and Recreation Report. B. Council Resolution: 27 August 2015.

(Kindly note that the abovementioned Annexures are separately filed with the Official Minutes 9 June 2016)

RESOLVED:

That cognisance be taken of the report.

29

JRK THEMA (012 358 1723) SECTION 79 OVERSIGHT COMMITTEE: AGRICULTURE AND ENVIROMENTAL MANAGEMENT SERVICES: 9 JUNE 2016

6. OFFICE OF THE SPEAKER ANNUAL REPORT ON THE PERFORMANCE OF THE SECTION 79 OVERSIGHT COMMITTEE: AGRICULTURE AND ENVIRONMENTAL MANAGEMENT SERVICE FOR 2015/16 FINANCIAL YEAR

1. PURPOSE

The purpose of this report is to outline the annual performance of the Section 79 Oversight Committee: Agriculture and Environmental Management in the 2015/16 Financial Year.

2. STRATEGIC OBJECTIVES

The Strategic Objectives addressed in this report are:

Strategic Objective 4: “Promote Good Governance and Active citizenry” Strategic Objective 5: “Improved Financial Sustainability”

3. BACKGROUND

This report is in compliance with Section 38(b) of the Municipality System Act, Act 32 of 2000. Section 38 (b) stipulate that the Municipality must:

(b) Promote a culture of performance management among its political structures, political office bearers, Councillors and in its administration.

The City of Tshwane adheres to the above provision and it has as a result adopted Process Plan for the 2015/16 Financial Year, which guides the oversight activities of the Section 79 Committee: Agriculture and Environmental Management.

4. DISCUSSION

The Section 79 Oversight Committee: Agriculture and Environmental Management held its meetings in accordance with Council’s Annual Programme of meetings and or as determined by the Chairperson after consultation with the Speaker.

This annual performance report will be subdivided into four quarters of 2015/2016 financial year and focusing on the following:

• Oversight Committee meetings; • Inspections-in-Loco; • Reports (the matters considered by the Committee); • Challenges; and • Recommendations.

30 Summary of the oversight Committee meetings and Inspections-in-Loco conducted from July 2015 to May 2016 of 2015/2016 financial year is as follows:

Number Date Status 1. 16 July 2015 Meeting and inspection in loco conducted 2. 13 August 2015 Meeting held 3. 10 September 2015 Meeting held 4. 8 and 09 October 2015 Inspection - in - loco conducted 5. 12 November 2015 Meeting held 6. 14 January 2016 Meeting held 7. 11 February 2016 Meeting held and insp ection - in -loco 8. 10 March 2016 Inspection - in - loco cancelled 9. 9 April 2016 Meeting held 10. 12 May 2016 Inspection - in –loco conducted 11. 9 June 2016

There were seven Oversight Committee meetings held and four inspections- in-loco conducted in line with the approved 2015/16 Process Plan of the Committee. Details of these meetings and inspections are outlined per quarter.

4.1. Quarter 1 Performance: July 2015-September 2015

In the 1 st quarter covering the period July to September 2015, the Committee held three meetings, one of which was a combination of meeting and the Inspection-in-Loco.

a) Committee meeting and Inspection: 16 July 2015

The 1st meeting was followed by an Inspection-in-Loco to Air Quality Monitoring Sites, following the Committee resolution to conduct an inspection.

The Inspection-in-Loco was preceded by a presentation on education and awareness activities on the preservation of rivers and water in general, that are implemented as part of the City’s environmental awareness education and training programme.

b) Findings from the Inspection-in-Loco: 16 July 2015

The Committee noted challenges in data recovery due to utilisation of old equipment, interruption on electricity supply and lack of maintenance/ repair of the station.

The Committee suggested that equipment with regard to data recovery must be upgraded with urgency, that a backup on electricity supply be sourced and that continuous maintenance of the site be prioritised.

31

c) Committee Meeting: 13 August 2015

The Committee held a meeting where the following reports were considered:

• Annual Performance Report of the Committee for 2014/15 FY; • Analysis of the 2015 State of the Capital Address; • Annual Resolution Tracking Report for 2014/15; • Implementation Plan of the Anti-dumping and Prevention Strategy.

d) Committee Meeting: 10 September 2015

The Committee held a meeting where the following reports and presentations were considered: • Progress regarding formalisation of the Informal Reclaimers at the Landfill Site; • Report on progress in the implementation of Sustainable Agricultural villages; • List of sites prioritized to be investigated for development of parks in the 2015/2016 financial year; • Presentation of the Business Plan for 2015/16 Environmental Management Services.

4.2. Quarter 2 Performance October–December 2015

In the 2 nd quarter of 2015/2016 financial year, the Committee had one meeting and conducted one inspection in-loco on 8 and 9 October 2016, at the Sustainable Agricultural Villages. The areas of focus were Rooiwal, Soshanguve, Winterveldt, Stink Water, Mamelodi and Kleinzonderhoud.

a) Findings of the Inspection-in-Loco

During the Inspections-in-Loco, the Committee noted the following challenges:

1. Theft of products and equipment; 2. No electricity connection in Mamelodi Agricultural Village; 3. Members of the co-operatives not adhering to lease agreement.

The Committee recommended the following, in addressing the above challenges:

1. The villages must have a 24 hour dedicated security; 2. The Department must consider supplying the villages with generators to address the lack of electricity, as a temporary measure; 3. The Department must enforce adherence to the lease agreements.

b) Committee Meeting: 12 November 2015

The Committee held a meeting where the following reports were considered:

• Appointment of Tshepo 10 000 Co-operatives to operate the buyback centers; • Highlighting departmental milestones in terms of implementing projects and status of implementing Council resolutions for the period 2011-2015;

• 1st quarter performance report of the Section 79 Oversight Agriculture and Environmental Management; • Environmental service budget implementation: monthly progress review;

32 • Agriculture and rural development progress report: public awareness of the agriculture public hearing.

During December month the Council was on recess and no meetings were held.

4.3. Quarter 3 Performance: January - March 2016

The Oversight Committee: Agriculture and Environmental Management held two meetings and conducted one Inspection-in-Loco.

The inspection was however cancelled due to bad weather conditions. A brief summary of these meetings is outlined herein and below:

a) Committee Meeting: 14 January 2016

The Committee held a meeting where the following reports were considered:

• The Midterm Report of the Section 79 Oversight Committee: Agriculture and Environmental Management for the 2015/16 Financial Year.

b) Committee Meeting: 11 February 2016

The Committee held a meeting where the following reports and presentations were considered:

• Section 79 Oversight Committee Mid-year Performance Report on Resolution Tracking and Monitoring for 2014/2015 financial year; • Status report on the ambient air quality monitoring network in the City of Tshwane from 1 July 2014 to 30 September 2014; • Report on progress update and status of the two parks per Ward Programme; • Status of the Cemeteries and Cemetery Development and Improvement programme in the City of Tshwane. and Presentations; • Budget Implementation Monthly Progress Review Session; • Design Standards, Prioritization and Criteria of Parks.

c) Inspection-in-Loco: 10 March 2016

The Committee scheduled a visit to Phillip Nel Park, Mamelodi Park, Rooiwal and Baviaanspoort Sludge Dam.

The above mentioned Inspection-in-Loco was cancelled on the day of the event, due to rainy weather conditions and lack of quorum.

33

4.4 Quarter 4 Performance: April - June 2016

The Committee scheduled three meetings and one Inspection-in-Loco, for the last quarter. The two (2) activities, namely, one meeting and one Inspection-in-Loco proceeded well.

a) Committee Meeting: 9 April 2016

The Committee considered the following reports and presentations:

• Report on inclusion of Corporate Environmental Performance Indicators in the City of Tshwane Management; • Report in terms of Deployment of Environmental Management Inspectors in the City of Tshwane; • Progress Report on Air Quality Monitoring Stations in the City of Tshwane; • Awareness of the green earth to Tshwane communities and environmental education initiatives within the City implemented through the Tshwane Environmental Education, Awareness and Training Programme of Action; • Report on the Performance of the Section 79 Oversight Committee: Agriculture and Environmental Management for 3rd Quarter of 2015/16 Financial Year; • Report on progress in the implementation of the resolutions of the Inspection-in- Loco of the Section 79 Oversight Committee: Agriculture and Environmental Management; and • Presentation of the follow up report on the status of the Buy Back Centre.

b) Inspection-in-Loco: 12 May 2016

The Committee conducted the inspection in-loco at Phillip Nell Park, Mamelodi Park, Rooiwal, Baviaanspoort Sludge Dams and Kwaggasrand Recycling Facility. The following findings and challenges were identified at the Inspection-in-Loco:

i) Phillip Nel

The Phillip Nel Park is in good condition and it has paving, sitting and play area for children with rubberizing. It has palisade fence, it has trees, lawn and water irrigation system.

ii) Mamelodi ( Ward 15 and 67)

The parks consist of children play area with rubberizing, paving, swing bins, picnic area, trees and lawn. There is palisade fence and water irrigation. There is an open space in Ward 67 Park, which is reserved for hydro seeding.

iii) Challenges identified at the Parks

• In Mamelodi, Ward 67, the palisade fence is incomplete; • The parks lack security; • There is a high level of theft and vandalism reported; • The swing bins are damaged; • Both Ward 15 and 67 Parks lack maintenance.

34 c) Inspection-in-Loco at the Sludge Dam

The City of Tshwane has got ten (10) waste water treatment plants under its management.

The legislative mandate of the City as per the objects of local government which are prescribed in the Constitution, are to promote a safe and healthy environment. The management of Rooiwal, Baviaanspoort and the others Sludge Dams are in line with this mandate. The status of the Sludge Dams is discussed below. i) Baviaanspoort

The surrounding sludge land is saturated, has a bad odour and flies. There is sub- surface water pollution, sludge over flows up to the nearby farms and causes pollution of the Pienaars River. ii) Rooiwal

Sludge management is problematic and this result in saturation of the sludge land, a bad odour, flies and sub- surface water pollution. The sludge is overflowing towards R513 and it causes pollution of the Apies River. iii) Challenges identified at the Sludge Dams.

• Effluent discharged does not comply with authorized limits; • An expired contract impacts on onsite pollution monitoring; • Onsite equipment is out of order; • Disposal quantity is above the design capacity; • Inadequate security on site result in theft. d) Inspection-in-Loco at the Kwaggasrand Recycling Facility

The facility came about as a result of the challenges the City was facing regarding the dwindling of landfills air space in the various landfill sites. The Kwaggarsrand site was identified as a solution to reduce the volume of waste and at the same time increase the life span of existing sites. The City’s development of this facility is underpinned by Section 2 of the Bill of Rights which affirms that all citizens have the right to:

(a) an environment that is not harmful to their health or wellbeing, and (b) to have the environment protected for the benefit of present and future generations, through reasonable legislative and other measures that prevent pollution and ecological degeneration. the presentations received by the Committee indicated that the tender to refurbish the Kwaggasrand Recycling Facility was awarded to New Gx envirosolution and Logistics Holdings (Pty) Ltd, which were granted the waste management licence.

35 Their mandate will be to reduce the volume of waste taken to various landfills sites by removing the recyclable waste fraction from the waste stream intended for disposal, extending the life span of the landfill site. There are plans to upgrade the existing Kwaggasrand Recycling Facility to a multipurpose recycling facility which will entail the following:

• A material recovery facility; • Wet waste treatment plant; • Composting facility; • Building rubble crushing plant; • Waste tyre crumling Plant.

Status at the Kwaggasrand Multipurpose recycling facility is currently as follows:

• There is no recycling activity taking place as the construction is still in Progress; • The construction is intended to unfold in phases; • The first phase is aimed at employing 40 people, according to the project.

4.5. GENERAL ACHIEVEMENTS OF THE DEPARTMENT AS IDENTIFIED BY THE SECTION 79 OVERSIGHT COMMITTEE

The Committee noted and identified the following as achievements by the Department, following the received reports/presentations and findings from inspections in-loco conducted by the Committee in the period under review:

• Construction for the development of waste and recycling facility at Kwaggasrand Landfill Site; • Upgrading of crematorium infrastructure; • Upgrading of Ga-rankuwa Cemetery; • Development of 13 parks in all the seven regions of the City; • Launching of the landfill sites; • Launching of the agricultural villages; • Development of Buy Back Centres.

4.6 CHALLENGES IDENTIFIED BY THE COMMITTEE

The following are challenges that impeded the Section 79 Oversight Committee: Agriculture and Environmental Management in executing its oversight function:

• Reports not always submitted on time, wherein copies of the presentation/reports were often submitted during the meeting and thus disadvantaging the Committee to engage on the contents of the documents; • Some reports were forwarded to the Committee without any representative from the Department to answer questions in the meeting.

36

5. COMMENTS FROM THE STAKEHOLDER DEPARTMENT

Not applicable

6. IMPLICATIONS

6.1 HUMAN RESOURCES

Non-compliance with service level agreements particularly on the healthy working conditions of employees has serious implications for the City and affected incumbents.

6.2 FINANCES

The cancellation of meetings and inspections due to lack of quorum and bad weather conditions led to fruitless expenditure on catering and transport.

6.3 COMMUNICATIONS

This report and the attached resolutions will be circulated to all members of the Oversight Committee for scrutiny, Committee assessment and ratification.

6.4 CONSTITUTIONAL AND LEGAL FACTORS

The report made reference to the Bill of Rights which comes from Chapter 2 of the Constitution of the Republic of South Africa, Act 108 of 1996.

This report is further in compliance with Section 38 (b)(c) of the Municipal Systems Act, Act 32 of 2000.

7. CONCLUSION

The purpose of this report is to reflect the performance of the Committee and analysis of the Department of Agriculture and Environmental Management. This report also serves as a platform for the Committee to critically analyse strategies and ways to improve future performance.

The Committee has performed its oversight in line with the specific and general oversight functions as outlined in its terms of reference.

The meetings conducted are within the Council calendar and they are meant to evaluate the departmental performance, proactively and reactively, depending on the need.

ANNEXURES:

A. Resolution Tracking report B. Attendance Register

37 RESOLVED:

1. That cognisance be taken of the contents of this report

2. That the Department submits a report in the first quarter of the financial year 2016/2017, outlining progress on compliance with all applicable service level agreements.

3. That a progress report in response to challenges listed in items 4.2 and 4.4 be submitted to the Committee meeting of September 2016.

4. That outstanding reports called by the Committee, as listed in Annexure A be provided by September 2016.

5. That all reports submitted to the Committee be in accordance with the Rules and Orders By-law, with effect from July 2016.

38

ANNEXURE A

ANNUAL RESOLUTION TRACKING FOR SECTION 79 OVERSIGHT COMMITTEE AGRICULTURE AND ENVIRONMENTAL MANAGEMENT FINANCIAL YEAR 2015/2016 RESOLUTION TRACKING FOR 16 JULY 2015 Department/ Author/ Status/ Title of the report Resolution Committee Initiator Evidence Agriculture and Management and park Mthombeli 1. That cognisance be taken of the feedback report regarding Done Environment division) Report on Kolisa education and awareness activities on the preservation of Management education and awareness rivers and water in general that are implemented as part of activities on preservation the City’s Environmental Awareness Education and Training of rivers and water in programme. general purpose. 2. That the Educational and Environmental Awareness Done Campaign be expanded and rolled out for distribution to every single school in the City. Calling of the report Oversight 1. That the Year Plan Programme 2014/15 for the Section 79 Done Committee Oversight Committee: Agriculture and Environmental Management be re-submitted for reviewal of outstanding reports already called for during the current financial year, including further needs for the next Financial Year 2015/16, at the next meeting on 13 August 2015 and ultimately be finally submitted to the Office of the MMC for approval. Agriculture and Inspection in-loco Mthombeli 1. That cognisance be taken of all the challenges and mitigating Done Environment Presentation Kolisa factors based on the inspection in-loco and its presentation: Management (Environmental Air Quality Monitoring Stations, presented by the Project Management Parks Manager: Environmental Management and Services Division) Air Quality Department. monitoring stations.

39

RESOLUTION TRACKING 13 AUGUST 2015 Department/ Tittle of the report Author/ Resolution Status/ Committee Initiator Evidence Office of the Annual Performance Kgopotso 1. That cognisance be taken of the contents of this report Done speaker Report of the Section 79 Thema Oversight Committee: 2. That the department submits and present a progress report Done Agriculture and in the meeting of September 2015, addressing all the Environmental outstanding resolutions and challenges highlighted under Management for item 5.5, that is findings from inspections conducted. 2014/2015 financial year. 3. That the inaccuracy of the report such as leave of absence of Done Councillors, spelling of records and names of words and names of places including the incorrect information be corrected and finally the report be forwarded to members before submission to Council.

4. That the item 5.4 on page 6, that read as, “The meeting Done failed to sit due to quorum not formed as the members of the ANC were not present,” was impossible and be rectified.”

5. That the name,” Heatherley” on item 5.5.3, page 7 be corrected to read as, “Hatherley” Done

6. That the item 5.5 on page 7, that read as, “The Committee” suggested that the department make use of the Tshepo 10 Done 000 Programme in maintaining the cemeteries,” be corrected to read as “The Mayoral Committee.’’

7. That the item 5.5.1 bulletin 7 that read as, “The community Done should be, encouraged to assist in maintenance of cemeteries”, be corrected to read as, “That, through payment of the burial fund paid for purchasing the grave stands to bury the deceased with dignity, the City be charged with the responsibility to account on total maintenance of all cemeteries.” 40

8. That the Councillors who are not listed on page 15, item 4.1, Done be included.

9. That the Inspection-in-Loco held during April 2015 at Done Hatherley waste dumping site, be included on page 15, item 4.3 of the report.

10. That the information contained in Annexure C, as an update Done from the Department, be incorporated into the report to ensure that it was read properly.

11. That the newly updated copy of the Process Plan be Done incorporated as Annexure E in the report.

12. That the Chairperson of the Section 79 Oversight Committee: Done Agriculture and Environmental Management write a letter to the MMC: Environmental Management and Services Department to obtain permission for submission of reports from Agriculture, which was incorporated under the Department: Service Delivery and for the Food Bank, which was incorporated under the Department of Social Development, to insure that such reports were submitted tabled during the next meeting of the Oversight Committee to be held on 10 September 2015.

13. That the Inspections-in-Loco indicated in the Process Plan for Done Agriculture and Environmental Management Services, be clearly specified.

14. That the resolution with regard to the erection of the sculptor Outstanding of Nelson Mandela in the Nelson Mandela Park and that which was never included in the Services Delivery Budget Implementation Plan (SDBIP) initiatives of the Department: Environmental Management and Services, be clearly clarified and assigned to the relevant department.” 41

Environmental Submission of Mthobeli kolisa 1. That cognizance be taken of the Implementation Plan for the Done Management implementation plan for Anti-dumping strategy. service (Waste the anti-Dumping and management) prevention strategy as 2. That cognizance be taken of the progress regarding the Done Amended. implementation plan of the Anti-dumping and Prevention Strategy.

RESOLUTION TRACKING FOR 10 SEPTEMBER 2015 Department/ Title of report Author/ Resolution Status/ Committee Initiator Evidence Environmental Progress regarding Mthobeli kolisa 1. That cognisance of the progress report be noted. Done Management formalization of the Service (Waste informal reclaimers at the 2. That the eviction of the informal reclaimers from landfill sites; Done Management) landfill site. be supported.

3. That the development and implementation of new Done reclamation rules at the landfill sites that must be approved by the Executive be supported. Report on the progress in Mthobeli kolisa 1. That the progress in the implementation of the villages be Done the implementation of noted. sustainable Agricultural village. 2. That the appointment of personnel as captured in the Done approved structure be effected to enable efficient management of the villages.

3. That the Executive Regional Offices be encouraged to Done embrace and support assets being developed in their regions for the benefit of communities in those regions

4. That more operational budget be availed for functioning of Budget these villages constraints

5. That an Inspection in-loco be conducted to all sustainable Done Agricultural Villages in the City during the next meeting of the Oversight Committee to be held on 08 October 2015

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Department/ Title of report Author/ Resolution Status/ Committee Initiator Evidence Environmental (Environmental Mthobeli kolisa 1. That cognisance be taken of the approved list of prioritised Done Management Management and Parks parks. Service Division) List of Park Sites prioritised to be 2. That quarterly report be submitted on the progress of the Done investigated in the implementation of this project. 2015/2016 financial Environmental Business plan 2015/2016 Mthobeli kolisa 1. That cognisance be taken of the Presentation regarding Done Management for Environmental the Business Plan 2015/16 presented by the Strategic Service Management Service Executive Director: Environmental Management Services. Department Environmental Calling of report Mthobeli kolisa 1. The following activities to be included in the Year Plan Done Management Programme and the Process Plan 2015/16: Service • Inspection in-loco of the mini garden refuge sites – no window dressing of warning to individual sites beforehand. We would like to see it as they are run on a daily basis.

• Inspection in-loco to some of the streams in Tshwane. A clean-up operation should follow afterwards. Residents use even streams to dump rubbish, the streams are overgrown with invasive plants and weed. It clogs up the water flow and may even cause damage to property may even lead to flooding because the water flow is interrupted. Obtain a water license from Province if needed.

• Inspection-in-loco to illegal dumping sites in the Wards. What happened to the initiative that Ward Councillors can report illegal dumping and that after a photo would be sent to them?

• Inspection-in-loco to Kwaggasrand Refuse site. The Oversight Committee still did not see the new initiatives there.

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• The two parks per ward should also be initiated in previously advantaged Wards. With the densification in the Wards great increase in residents living in small townhouses and no recreation in the area for the residents. . • Inspection in-loco of Agricultural projects.

• Inspection in-loco of sewage plants especially Refilwe and Rooiwal. Sewer plants that pollute the rivers is threatening our water supply to dams and the drinking water of the residents, it is threatening conservation of Tshwane’s rivers, dams, underground water and streams.

• Inspection in-loco of the lime dams at mines that is also polluting rivers and underground water for the same reason as point 7.

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RESOLUTION TRACKING 8 AND 9 OCTOBER 2015 Department/ Title of the Report Aut hor/ Resolution Status/ Committee Initiator Evidence Office of the Inspection-in-loco Report JK Thema 1. That cognisance be taken of the contents of this report. Done Speaker for the Section 79 Oversight Committee: 2. That the Section 79 Oversight Committee reports back on its Done Agriculture and findings and advise Council and the Department accordingly. Environmental management. 3. That the Turn-around Strategy of the Implementation Plan of Done all Agricultural Villages be reviewed.

4. That a Production Plan be initiated for the advancement and Done development of Agricultural Villages throughout the City.

5. That water and electricity be prioritised as a need for all Done Agricultural Villages.

6. That Informal Traders be promoted, equipped and assisted Done through an Informal Trading Production Plan initiated by utilising the expertise derived from Tshwane Fresh Produce Market.

7. That the Agricultural Village Programme be aligned with the Done initiatives of the National Council of Provinces Development Programme.

8. That the necessary guidance and support be given to all Co- Done operatives and ensure that they work together as a team.

9. That all cold storages, boreholes and tanks which are not Done working be fixed.

10. That copy of any Service Level Agreement or contract Done documents be submitted to members of the Oversight Committee. 45

11. That the City of Tshwane ensures that technical advice on Done property taxes and all auditory requirements, including funding were provided. Done 12. That education and skills training be prioritised to all Co- operatives in Agricultural Villages. Office of the Presentation JK Thema 1. That cognisance be taken of the Presentation: Process Plan Done Speaker Committee Process Plan 2015/16 presented by the Researcher of the Committee: 2015/2016 Section 79 Oversight Committee: Agriculture and Environment Management.

2. That a brief and detailed report on all amendments made by Done the Department: Environmental Management and Services, be submitted to the Section 79 Oversight Committee during the next meeting to ensure that members were able to make inputs and recommendations.

RESOLUTION TRACKING FOR 12 NOVEMBER 2015 Department/ Title of the Report Author/ Resolution Status/ Committee Initiator Evidence Environmental Report Informing Section Mthobeli 1. That the process for the appointment of selected Tshepo 10 Done Management 79 Oversight Committee Kolisa 000 cooperatives to operate the Buy Back Centres be noted. on the appointment of Tshepo 10 000 Cooperatives to Operate the Buy Back Centres Environmental Report highlighting Mthobeli kolisa 1. That cognisance be taken of the Departmental milestones in Done Management Departmental Milestones terms of implementing projects as well as the status of in terms implementing Council resolutions for the period 2011-2015. of Implementing Projects and Status of Implementing 46

Council Resolutions for the period 2011-2015 Office of the Report on Performance JRK Thema 1. That cognisance of the contents of this report be taken Done Speaker of the Section 79 Oversight 2. That a report be submitted to the Committee in the meeting of Done Committee: Agriculture January 2016, in response to challenges related to and Environmental Environmental Management Division. Management Specifically human resources. for the 1st quarter of 2015/16 financial year Environmental Presentation on Mthobeli kolisa 1. That cognisance be taken of the Presentation: Budget Done Management Environmental Implementation, Session presented by the Management of management service the Administration and Support Specialist: Environmental budget implementation Management and Services Department. monthly progress review session. 2. That a further update through a report on proper Done understanding and findings on such a transfer be submitted by the Acting Executive Director: Environmental Management and Rural Development, to the next meeting of the Section 79 Oversight Committee: Agriculture and Environmental Management to be held on 14 January 2016 Environmental Presentation on Letsutla 1. That cognisance be taken of the Presentation: Progress Done Management Agriculture and Rural Moroasi report Public Awareness (Public Hearing) presented by the Development Executive Director: Agriculture and Rural Development. Progress Report Public Awareness of 2. That with regard to the challenges of water leakage due to a Done Agriculture(Public damaged pipe and a bore-hole which was not working due to Hearing electricity disconnection experienced by the Oversight Committee during an Inspection-in Loco on October 2015, the Executive Director: Agriculture and Rural Development organise a meeting with the MMC : Environmental Management and Services Department to discuss problems encountered with uncooperative Cooperatives on the site.

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3. That, regarding vaccination and sterilisation of domestic Done animals such as dogs at areas such as Mamelodi and Atteridgeville, the Executive Director: Agriculture and Rural Development extend the function through a mobile clinic on a periodical basis together with GDARD to such areas.

4. That the Acting Executive Director : Environmental Done Management and Services Department write a letter to the Provincial Department to address the need for such vaccination and sterilisation.

5. That the Section 79 Oversight Committee: Agriculture and Done Environmental Management ensure that the collective effort of the Department was fully supported to extend the need for vaccination and sterilisation to areas in dire need.

Calling of report Oversight 1. A comprehensive report on the operationalization of Tshepo Outstanding Committee 10 000 in the City-Wide cemeteries related to the following: . • Engagement of Personnel • Maintenance of cemeteries e.g. grass cutting etc.

RESOLUTION FOR 14 JANUARY 2016 Department/ Title of report Author/ Resolution Status/ Committee Initiator Evidence Office of the Midterm report of the JR K Thema 1. That cognizance of the contents of this Done Speaker Section 79 Oversight report be taken. Committee: Agriculture and Environmental Management 2. That the Department submit a report Ongoing 2015/2016 financial year quarterly, outlining whether there is compliance with all applicable service level agreements and interventions where there is non-compliance.

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3. That the Department submits a report Done quarterly on developments related to provision of electricity in all agricultural villages. 11 4

4. That the Department submit a quarterly Ongoing report on measures introduced to address the shortage of staff members, particularly security, in all agricultural villages.

5. That both the Office of the Speaker and Done Environmental Management and Services Departments be engaged in discussions on how the Process Plan would be reviewed for purposes of prioritising Inspections-in-Loco to be conducted within specified time frames. . 6. That the MMC: Environmental Management Done ensure that all the Divisions of the Department which were incorporated on regional basis in the Service Delivery Department, including Agriculture, Nature Reserves and the Food Bank, be represented during meetings of the Section 79 Oversight Committee: Agriculture and Environmental Management in order to ensure that they were held accountable by the Oversight Committee.

7. That the Process Plan be reviewed on a Done regular basis to include all reports called for on a monthly basis by the Oversight Committee.

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8. That all the Mini Dumping sites be inspected Done on a regular basis to ensure that illegal dumping was prevented.

Calling of report Oversight 1. A report on the current status of the Nature Outstanding Committee Reserves specifically Groenkloof and Rietvlei and the work that was being done at the reserves as well as the new department.

2. Report on waste management status from Outstanding the Information Management and Service Delivery Departments regarding the appointment and consultation of substructures for waste management in accordance with the new Council resolution.

RESOLUTION TRACKING 11 February 2016 Department/ Tittle of the report Author/ Resolution Status/ Committee Initiator Evidence Environmental Report on inclusion of Mthobeli kolisa 1. That this report be held in abeyance, due Done Management Corporate Environmental to late submission thereof, and be re- Service Department Performance indicators in submitted to the next meeting of the (Parks Division) the City Performance Section 79 Oversight Committee: Management. Agriculture and Environmental Management.

Environmental Report on progress in terms Mthobeli kolisa 2. That this report be held in abeyance, due Done Management of deployment of to late submission thereof, and be re- Service Department Environment Management submitted to the next meeting of the (Parks Division) Inspectors in the City of Section 79 Oversight Committee: Tshwane Agriculture and Environmental Management. 50

Environmental Presentation: Budget Mthobeli kolisa 1. That cognisance be taken of the Done Management Implementation monthly Presentation: Budget Implementation Service Department progress review session Monthly Progress Review Session (Parks Division) presented by the Strategic Executive Director: Environmental Management and Services Department.

2. That cognisance be taken of the Done presentation on Environmental Education Programme conducted at various communities, schools and also to officials of the Department presented by the Acting Director: Environmental Policy and Recourses Management.

3. That cognisance be taken of the process Done plan reveal to be circulated to all members within the next two weeks by the Researcher: Office of the Speaker.

4. That all Environmental Management Done Services officials who are representing all Divisions of the Department including Agriculture at Regional level be requested to attend the next Inspection- in-Loco of the Section 79 Oversight Committee: Agriculture and Environmental Management. Calling of report Oversight 1. A detailed report on the current action Outstanding Committee regarding the proposed new development at the Groenkloof Nature Reserve,

• What is the rational for the use of the Nature Reserve? • Have the correct procedures been followed 51

with regard to the EIA and SEA?

• What is the departmental position on the

protection of the natural heritage of the

City?

2. A detailed report on the maintenance Outstanding actions at the Pretoria East Cemetery

which lead to the public outcry including

the dumping of waste,

• What was the rational of those actions and what was it guided by?

• What is the remedial action to remedy the situation as suggested by the department?

• What is the department’s strategy for future maintenance?

Calling of report Oversight 1. A report on the ruling of the Speaker at Outstanding committee the Council meeting of 26 November 2015 regarding the following motion by Cllr DJ Erasmus:

“That this Council makes a resolution on

the amendment of the Council Policy on

Agriculture and Rural Development”

The Speaker revealed at the Council meeting that the Metro has no Agriculture Policy. Therefore, the report must contain facts on how there could be expenses allocated to a Department/Division/Directorate without any accountability to the Oversight 52

Committee: Agriculture and Environmental Management and the impact on the Council’s Fiscal Policy and the adverse effect it could have on the audit done by the Auditor General.

2. A report on the feedlot and vegetable Outstanding tunnel projects at Sokholume. Furthermore, to report on what happened to the tractor and agricultural equipment that were delivered by the erstwhile Minister of Agriculture, Ms Tina Joemat Peterson, on behalf of the President, Jacob Zuma, on United Nations Day, during December 2012.

3. A report on the involvement of the Tshwane Outstanding Metro, Financial and logistically at the Imbizo on Agriculture and Rural Development that was conducted on 1 December 2015 at Winterveld. Furthermore, the report must contain who represented the Tshwane Metro, the programme for the day and who were the dignitaries who attended the Imbizo.

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RESOLUTION FOR 8 APRIL 2016 Committee/ Author/ Status/ Title of the report Resolution Committee Initiator Evidence Agriculture and Environmental Management Mthombeli Kolisa That it noted that during performance Done Environment Services Department planning for 2016/2017 the department will Management (Parks Division)Report motivate for: inclusion of Corporate On going Environmental • Environmental indicators to measure and (Performance Indicators in report on Corporate Environmental the Performance to be approved and integrated City Performance into the 2016/17 SDBIP; On going Management) • Role playing Departments and Regions to report on performance on a monthly basis in terms of their respective 2016/17 SDBIP ‟s; On going

• The City of Tshwane to report on an annual basis in terms of its environmental performance in its Annual Report.

Agriculture and Report on progress in terms Mthombeli Kolisa 1. That the status of Environmental Done Environment of deployment of Management Inspectors (EMI ‟s) be noted. Management Environmental Management (Parks Division) Inspectors.in the City of 2. That it be noted that during the Done Tshwane development of the SDBIP for 2016/17 the Department will recommend that corporate environmental compliance be included as a standard indicator in the CoT SDBIP and reported upon in its annual report. Agriculture and Progress Report on air Mthombeli Kolisa 1. That cognisance be taken of the status of Done Environment quality monitoring network ambient air quality monitoring stations in the Management servicing to date City, as well as measures in place to address challenges. 54

Committee/ Author/ Status/ Title of the report Resolution Committee Initiator Evidence Agriculture and Awareness of the green Elizabeth 1. That cognisance be taken of the contents of Done Environment earth to Tshwane Moatshe the report. Management Communities and Environmental Education initiatives within the City implemented through the Tshwane Environmental Education, Awareness and Training Programme of Action 55

Committee/ Author/ Status/ Title of the report Resolution Committee Initiator Evidence Office of the Report on the Performance Kgopotso Thema 1. That cognisance be taken of the contents of Done Speaker of the Section 79 Oversight the report Committee: Agriculture and Environmental Management 2. That a report be submitted by the On going for 3rd Quarter of 2015/16 department in the Oversight Committee Financial Year meeting in May 2016, indicating progress on:

• Appointment of staff members, to address service delivery. • Projects delayed by supply chain management processes, and

• Outstanding service level agreements.

3. That outstanding reports as reflected in On going Annexure B, be submitted in the Oversight Committee meeting of May 2016

4. That with regard to the Inspection-in-Loco Done which was cancelled during the previous month, the Office of the Speaker together with the Department: Environmental Management and Services, facilitate a suitable programme to review the Process Plan with a purpose to conduct both Inspection-in-Locos during 12 May 2016.

5. That all reports to be submitted from the Done Department and those that were called for by othe Oversight Committee on a monthly basis, be included in the Process Plan Programme. 56

Committee/ Author/ Status/ Title of the report Resolution Committee Initiator Evidence Agriculture and Report on progress in the Mthombeli Kolisa 1. That progress on progress made by the Done Environment Implementation of the division Management Resolutions of the regarding the resolutions of the Inspection- Inspection-in-Loco report of in-Loco done in October 2015 to different the Agricultural Villages be noted. Section 79 Oversight Committee: Agriculture and 2. That financial resources challenges faced On going Environmental Management by the division be addressed.

3. That request for capital and operational On going budget for functioning of Agricultural Villages be endorsed. Agriculture and Presentation: Mthombeli Kolisa 1. That cognisance be taken of the Done Environment Follow up report on the Presentation. Management status of the Buy Back Centre 2. That the Service Level Agreement between Done the City and New Gx to monitor and supervise the co-operatives, be finalised.

3. That a feedback report into lengthy On going negotiation processes with Informal Recyclers at Hammanskraal Buy Back Centre and the MMC: Environmental Management and Services Department to be submitted at a later stage. 57

Committee/ Author/ Status/ Title of the report Resolution Committee Initiator Evidence Calling of report Oversight 1. A detailed report on actions to secure the On going committee Nature Reserves, specifically looking at Human Resource vacancies and the use of Private Security Companies to secure the proclaimed Reserves due to criminality of the following sites:

• Klapperkop • Groenkloof • Rietvlei etc.

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RESOLUTION TRACKING FOR 12 MAY 2016 Department/ Author/ Status/ Title of the report Resolution Committee Initiator Evidence Office of the speaker Report on Inspection-in- Kgopotso 1. That cognisance be taken of the contents of Done Loco of the Section 79 Thema the report. Oversight Committee: Agriculture 2. That, with regard to the relevance of the Done and Environmental current detailed and comprehensive report, Management the Programme of the Inspection-in-Loco be reduced to only two Inspections, namely, Kwaggasrand Recycling Facility and Rooiwal Waste Water Treatment and that the three Parks at Mamelodi and Phillip Nel, including Baviaanspoort Waste Water Treatment, be cancelled.

3. That a detailed report based on On going Environmental Pollution caused by sludge dams in the City of Tshwane be compiled and be submitted to the Section 79 Oversight Committee: Agriculture and Environmental Management to enable this Committee to make recommendations to the Section 79 Oversight Committee and the Department: Services Infrastructure, to attend urgently to the challenges which were identified during Inspection in-loco. Agriculture and Presentation Mthombeli 1. That cognisance be taken of the contents of Done Environment Inspection in-loco: Two Kolisa the report. Management Parks Per Ward Agriculture and Presentation Agriculture and 1. That cognisance be taken of the Done Environment Sludge Management Environment Presentation: Sludge Management Facilities Management Facilities Causing Negative Management Causing Negative Environmental Impacts Environmental Impacts presented by the Deputy Director: Environmental Regional Services. 59

Department/ Author/ Status/ Title of the report Resolution Committee Initiator Evidence Agriculture and Presentation. Upgrading Agriculture and 1. That cognisance be taken of the Done Environment of the Kwaggasrand Environment Presentation: Upgrading of the Kwaggasrand Management Recyling Facility Management Recyling Facility presented by the Executive Director: New GX.

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ANNEXURE B

ANNUAL ATTENDANCE REGISTER FOR SECTION 79 OVERSIGHT COMMITTEE: AGRICULTURE AND ENVIRONMENTAL MANAGEMENT 2015/2016 FINANCIAL YEAR

Councillor: Jul Aug 2015 Sep 2015 Oct 2015 Nov 2015 Dec 2015 Jan 2016 Feb Mar 2016 Apr 2016 May 2016 Jun 2016 2015 2016

C IN CM IN CM IN IN IN C IN CM IN CM IN C IN CM IN CM IN CM IN C IN M M M M

Tlomatsane P - p p - P - P P P - - - P - P - - P P - - P

Makgatho,JT - p A - P - A A P - - - P - P - - P P - - P

Mojela,DL - A P - P - A A P - - - A - P - - P P - - A

Mojola,D - P P - P - P A P - - - P - P - - P P - - P

Ngobeni,MR - P P - A - P A P - - - A - P - - P P - - P

Sithole,ST - P A - A - P A P - - - P - P - - P A - - P

Phahlane,AK - A P - P - P P P - - - P - P - - A P - -- P

Masombuka,J - P P - P - A A A - - - P - A - - A A - - P

Sibanyoni,JN - A A - P - P A A - - - A - A - - A A - - P

Mahlase,CM - A P - A - A A A - - - A - A - - A P - - A 61

Marole,LE - A P - A A A A - - - A - A - - A A - - A

Peach,WD - P A - P - P P P - - - P - P - - P P - - P

Dzumba,Y - A P - P ------

Erasmus,GM - A A - P A A P - - - P - P - - A P - - P

Erasmus,DJ - A P - P - P A P - - - P - A - - A A - - P

Wannenburg,BJ - A P - P - P A A - - - P - P - - A P - - P

Louw,E - P P - P - P P P - - - P - P - - P A - - P

Fourie,HF - P P - P - P A P - - - P - A - - A A - - A

Lesufi.ML - P P - P - P P P - - - P - P - - P A - - P

Maake.R - P P - A ------

Mo khotho.NL ------P P P - - - P - P - - P P - - P

Singh.I ------A A A - - - P P - - P P - - P

NB: The following Councillor was absent with apology Councillor Phahlane for the meeting of 16 July 2015 The following Councillor was absent with apology Councillor Peach.WD for the meeting of 13 August 2015 The following Councilors were absent with apology Councillor Masombuka.JB, Singh. I and Erasmus.GM for the meeting of 8 and 9 October2015 The following Councillor was absent with apology Councillor SIbanyoni.JN for the meeting of 12 November 2015 The following Councilors were absent with apology Councillor Erasmus DJ and Fourie HF for the meeting of 8 April 2016 The following Councillor was absent with apology Councillor Fourie HF for meeting of 12 May 2016.

Glossary: P=Present A=Absent, CM=Committee meeting, IN=Inspection-in-loco 62

VI. GENERAL REMARKS

1. The Chairperson, Councillor SP Tlomatsane thanked all for the hard work and finally indicated that the official date for a special meeting will be announced in due course and that it would be advisable to await an official signing off from Council.

2. Councillor WD Peach thanked all members of the Oversight Committee including all officials, the Department and the MMC for the good and hard work of the last 5 years.

3. Councillor M Lesufi indicated that he echoed the same sentiments to all, including ANC and DA Councillors.

4. Councillor DJ Erasmus congratulated all for having represented the Oversight Committee and for having taken Agriculture forward as good investment for the future.

5. The MMC, Councillor P Mashaba, thanked all Councillors from different Political Parties, including all officials and the Chairperson for having guided the Oversight Committee very well.

VII. CONCLUSION

The meeting concluded at 11:30.