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1 For official use only O & M No. 77 ANNUAL ADMINISTRATIVE REPORT 2019 LOK SABHA SECRETARIAT NEW DELHI MAY, 2020 2 P R E F A C E This Report deals with the various items of work executed by the Lok Sabha Secretariat during the Calendar year 2019. 2. The main function of the Lok Sabha Secretariat is to assist the Speaker in the discharge of several duties as the Presiding Officer of the Lok Sabha. It includes rendering of assistance to Members of Parliament (Lok Sabha) in the discharge of their Parliamentary duties in general and providing secretarial assistance to the House and various Standing and other Parliamentary Committees in particular. 3. The Lok Sabha Secretariat has been segmented into various Services and further into Branches/Sections for the efficient and smooth discharge of duties. The work done by each Branch/Section has been set out in the report Service-wise along with a Statement showing the personnel strength as on 31.12.2019. New Delhi; Smt. Snehlata Srivastava May, 2020 Secretary General 3 C O N T E N T S Name of Branch Page No. PART-I LEGISLATIVE, FINANCIAL COMMITTEE, EXECUTIVE Part-I Part-II AND ADMINISTRATIVE SERVICE Static Dynamic Information information A HOUSE RELATED BRANCHES 1. Legislative Branch-I - 16 2. Legislative Branch-II - 19 (including Committee on Private Members' Bill & Resolution) 3. Parliamentary Notice Office - 21 4. Members' Stenos Pool - 24 5. Privileges & Ethics Branch - 25 (including Committee of Privileges, Committee on Ethics and Committee on Protocol Violation and Contemptuous Behaviour of Government Officials with MPs) 6. Question Branch - 28 7. Table Office - 29 (including Business Advisory Committee and Committee on Absence of Members from the Sittings of the House) B COMMITTEE BRANCHES (a) Financial Committee Branches 1. Estimates Committee Branch - 41 2. Public Accounts Committee Branch - 42 3. Public Undertakings Committee Branch - 43 4. Railway Convention Committee Branch - 45 (b) Departmentally Related Standing Committee Branches 1. Agriculture Committee Branch - 46 2. Chemicals and Fertilizers Committee - 47 Branch 3. Coal and Steel Committee Branch - 48 4. Defence Committee Branch 10 49 5. Energy Committee Branch - 50 4 6. External Affairs Committee Branch - 51 7. Finance Committee Branch - 52 8. Food, Consumer Affairs & Public - 53 Distribution Committee Branch 9. Information Technology Committee Branch - 54 10. Labour Committee Branch - 55 11. Petroleum and Natural Gas Committee - 56 Branch 12. Railways Committee Branch - 57 13. Rural Development Committee Branch 10 58 14. Social Justice and Empowerment - 59 Committee Branch 15. Urban Development Committee Branch - 60 16. Water Resources Committee Branch 10 61 (c) Other Committee Branches (including Ad-hoc Committees) 1. Committee Branch-I - 62 (including Rules Committee and General Purposes Committee) 2. Committee Branch-II - 64 (Committee on Papers Laid on the Table, Joint Committee on offices of Profit, and Select/Joint Committee on Bills) 3. Committee on Government Assurances - 69 4. Subordinate Legislation Committee Branch - 70 5. Empowerment of Women Committee - 72 Branch 6. Joint Committee on Security in Parliament - 73 House Complex 7. MPLADS Committee Branch - 74 8. Petitions Committee Branch - 76 9. Scheduled Castes and Tribes Committee - 77 Branch 10. Committee on Welfare of Other Backwards - 78 Classes (OBC) 5 11. Complaints Committee Cell - 79 C ADMINISTRATIVE BRANCHES 1. Administrative Branch-I - 80 2. Administrative Branch-II - 90 3. Organisation and Methods Section 11 95 D SERVICE BRANCHES 1. Bills & Payment Branch 11 99 2. Computer (HW & SW) Management Branch - 102 3. Distribution Branch - 114 4. General Procurement Branch - 116 5. General Stores Branch - 117 6. General Works Branch - 119 7. Heritage Management Branch - 120 8. Integrated Finance Unit (IFU) - 123 9. Members' Salaries and Allowances Branch - 131 (including Joint Committee on Salaries and Allowances of Members of Parliament) 10. Members' Services Branch 12 135 (including House Committee) 11. Sales and Records Branch - 143 12. Welfare Branch 12 146 E OTHER BRANCHES 1. Conference Branch - 149 2. Information Cell - 156 3. Recruitment Branch - 157 4. Pay and Accounts Office (Members and 13 159 Gazetted Office, Non-Gazetted Employees & Audit and Cheques and Funds Branches) 5. Members Facilities and Committee Co- 13 163 ordination Branch ( ErstwhileCommittee Coordination Branch) 6. Reservation Cell for SC/ST Employees - 165 6 Personnel Strength 166 PART-II LIBRARY AND REFERENCE, RESEARCH, DOCUMENTATION AND INFORMATION SERVICE A RESEARCH AND INFORMATION 1. Research related Sections/Wings (a) Parliamentary Affairs Wings - 169 (b) Political Affairs Wing - 170 (c) Legal and Constitutional Affairs Wing - 171 (d) Economic and Financial Affairs Wing - 172 (e) Journal of Parliamentary Information (JPI) - 173 Section (f) Social Affairs Wing - 174 (g) Practice and procedure Unit - 176 (h) Educational and Scientific Affairs Wing - 177 (i) Who's Who Cell - 178 2. Press and Public Relations Wing - 179 3. Parliament Museum and Archives - 183 4. Parliamentary Research & Training Institute for 14 185 Democracies (PRIDE) (Erstwhile Bureau of Parliamentary Studies & Trainingand ) B LIBRARY, REFERENCE AND DOCUMENTATION 1. Acquisition Section - 186 2. Administration and Preservation Section - 189 3. Audio-Visual & Telecasting Unit - 191 4. Documentation Section - 194 5. Members' Reference Service - 196 6. Gazettes and Debates Section - 199 7. Microfilming Unit - 200 8. Parliament Library (Circulation Counter) - 201 9. Press Clippings Section - 204 10. Processing Section - 205 11. Publication Unit - 207 12. Reprography Service - 208 7 13. Children's Corner - 209 14. Acts and Bills Section - 210 15. Digitalization Unit - 211 16. Staff Library - 214 Personnel Strength - 215 PART-III VERBATIM REPORTING SERVICE Reporters Branch - 218 PART-IV SIMULTANEOUS INTREPRETATION SERVICE Interpreters Branch - 222 PART-V EDITORIAL AND TRANSLATION SERVICE 1. Editorial Branch - 224 2. Synopsis Branch - 227 3. Debates (Hindi) Branch - 229 4. Debates (English) Branch - 230 5. Translation (Index) Branch - 231 6. Translation (Committee-I) Branch - 233 7. Translation (Committee-II) Branch - 234 8. Translation (Committee-III) Branch - 235 9. Translation (Committee-IV) Branch - 236 10. Translation (Committee-V) Branch - 237 11. Translation (OIH-Q) Branch - 238 12. Translation (English Questions) Branch - 239 13. Translation (Parliamentary Papers) Branch - 241 14. Translation (Publications) Branch - 244 15. Raj Bhasha Prabhag - 247 Personnel Strength - 250 PART-VI PRINTING AND PUBLICATIONS SERVICE 1. Printing Section - 251 8 2. Rota print Section - 253 3. Proof Reading Section - 255 4. Bindery Section - 257 Personnel Strength - 258 PART-VII LOKSABHA TELEVISION UNIT - 259 PART-VIII PARLIAMENT SECURITY SERVICE - 262 PART-IX PARLIAMENT MUSEUM - 272 9 PART – I STATIC INFORMATION 10 Part 1 of the Report covers the mandate, functions, jurisdictions, etc of Branches/ Sections/ Units. Most of the Branches/Sections /Units of Lok Sabha Secretariat have not witnessed any change in their mandate, functions , jurisdictions etc in the year 2019. However, some changes in this regard were effected in respect of the following : (B) DEPARTMENTALLY REALTED STANDING COMMITTEES (DRSCs)BRANCHES DEFENCE COMMITTEE BRANCH In addition to the extant Jurisdiction of the Committee, a new Department namely ‘Department of Military Affairs (DMA)’ has been brought under the its ambit. RURAL DEVELOPMENT COMMITTEE BRANCH The Ministry of Drinking Water & Sanitation has been shifted to Ministry of Jal Shakti w.e.f. May, 2019 WATER RESOURCES COMMITTEE CHANGE IN JURISDICTION OF THE COMMITTEE Ministry of Jal Shakti having two Departments viz. (i) Department Water Resources, River Development & Ganga Rejuvenation; and (ii) Department of Drinking Water and sanitation along with its Attached/Subordinate Offices, Public Sector Undertakings, Registered Socities and Statutory Bodies, was brought under the jurisdiction of the Committee in May 2019. 11 C. ADMINISTRATIVE BRANCHES ORGANISATION AND METHODS SECTION O&M Section has been re-organisedvide Office Order Part-I No. 2181 dated 3rd February, 2020 into two Units on functional basis with new nomenclature as shown below: I. Organisation and Methods Section (Unit-I: Physical Verification Unit). II. Organisation and Methods Section (Unit-II: Other than Physical Verification Unit). (D) SERVICE BRANCHES BILLS AND PAYMENT BRANCH In addition to the work and functions of B&P Branch as already stated in Annual Administrative Report, 2018. the following additional work / functions are entrusted to the Branch : IMPLEMENTATION OF GST ACT, 2017 Consequent upon implementation of GST Act, 2017, Lok Sabha Secretariat got its registration and obtained GSTIN to report the sales/transactions made by LSTV Channel, Sales and Records Branch, AV Unit, Reprography Section, MS Branch, Parliament Museum and GW Branch. As per Act, the details of sales have to be filled in the form of GSTR-1 and GSTR-3B on monthly basis and Annual Return for the yearly sales in the prescribed formats. Similarly, Records of Input Tax Credit (ITC) has to be maintained and claimed while filing GSTR-3B at the time of payment of GST. The Branch coordinated with the above mentioned branches and assisted them in preparation of the details for the Sales/Transactions made from 01.07.2017 onwards and filed various tables of GSTR-I and GSTR-3B for January 2018 (including the sales made from 01.07.2017 to 31.12.2017) in February
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