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To Enter Memo Text Memorandum DATE January 5, 2018 CITY OF DALLAS TO Honorable Mayor and Members of the City Council SUBJECT Responses to Questions from January 3, 2018 City Council Briefing Item A: Dallas County Schools Dissolution and School Crossing Guard Program On January 3, 2018, Staff presented an overview of the school crossing guard program and the impact of the recent voter dissolution of Dallas County Schools (DCS). Below are responses to questions posed by the City Council during the briefing. 1. Provide an accurate assessment of fees being collected. What is still out there to be captured? As discussed during the briefing, the City currently collects Child Safety Trust Fund fees authorized by state statute to include additional fees added to parking tickets, moving violations in school zones, and truancy violations. To the City’s knowledge, the DCS Dissolution Committee is still collecting the $.01 property tax, and will continue to do so until all their debt obligations are satisfied. Staff continues to work with the DCS Dissolution Committee to get an accurate accounting of fees that are still being collected by DCS. 2. Meet with the Comptroller to get City representatives on DCS Dissolution Committee. Staff scheduled a call with the Comptroller and Mayor Rawlings for Monday, January 8, 2018 at 10:00 am to discuss the City’s representation on the DCS Dissolution Committee. Staff will provide an update to the City Council in the January 9, 2018 Taking Care of Business. 3. What other cities have agreements with DCS? Staff requested from the DCS Dissolution Committee a list of other cities that have current interlocal Agreements (ILAs) for the Stop Arm Camera Program. In the meantime, Attachment A is a list we have received of school districts in Texas where cameras were distributed. 4. Request a meeting with Governor, Comptroller, County, County Commissioners, North Texas Legislative body, and Don Huffines to explore political solutions. State Senator Royce West has scheduled a meeting for Monday, January 8, 2018 at 1:00 pm. Attendees will include other state officials and representatives from Dallas “Our Product is Service” Empathy | Ethics | Excellence | Equity DATE January 5, 2018 SUBJECT Responses to Questions from January 3, 2018 City Council Briefing Item A: Dallas County Schools Dissolution and School Crossing Guard Program County, Dallas Independent School District, DCS and the City. Staff will provide an update to the City Council in the January 9, 2018 Taking Care of Business. 5. Provide an accounting of the City of Dallas vehicles loaned/given to DCS and their total asset value. The table below is a list of assets and vehicles transferred to DCS in 2012. Staff requested information as to which of these assets are available for transfer back to the City at the conclusion of the DCS Dissolution Committee’s operation of the School Crossing Guard Program. School Crossing Guard Assets Unit Cost Quantity Value Vehicles (depreciated value) 8 $4,368.00 Coats $78.20 6 $469.20 Stop Signs $14.75 218 $3,215.50 Ponchos $67.70 29 $1,963.30 Shirts - Long Sleeve and Short Sleeve $23.52 110 $2,587.55 Caps $6.95 41 $284.95 Uniform Patches $0.43 2,633 $1,132.19 Total 3,037 $14,020.69 6. Request audit records from Dallas County School for the last 5 years. Provide the name of the accounting firm. The annual financial reports for Dallas County Schools are available on the Dallas County Schools’ website: http://www.dcschools.com/documents/?CategoryId=13. The accounting firm that conducted the independent audit for the last five years is Weaver and Tidwell, L.L.P. 7. Amend the ordinance so that payments from the Stop Arm Program go to the City of Dallas, through adjudication department in OCMC, to offset costs while we temporarily administer the program. Following Wednesday’s discussion with the City Council, the City has received information that the DCS Dissolution Committee has stopped the program in the city of Dallas. Staff has also been made aware that Dallas Independent School District does not wish to continue the program once it resumes responsibility for the busing program. In the meantime, Staff is working with the City Attorney’s Office to identify any immediate actions that should be taken on behalf of the City of Dallas regarding the ordinance. “Our Product is Service” Empathy | Ethics | Excellence | Equity DATE January 5, 2018 SUBJECT Responses to Questions from January 3, 2018 City Council Briefing Item A: Dallas County Schools Dissolution and School Crossing Guard Program 8. Provide information from City of Dallas OCMC database - how many payments, how many appeals? Attachment B provides a list of stop arm citations issued, contested and dismissed from the City’s database as of December 31, 2017. Please note that this data does not include actual payments; this information has been requested from the DCS Dissolution Committee. 9. Study cities with populations over 850,000 to benchmark operations and funding for program. Staff contacted the cities of Austin, San Antonio and Houston, all of which are statutorily required to provide school crossing guards due to their population size. All three cities utilize funding provided by the Child Safety Trust Fund fees and the optional county registration fee for child safety (Bexar, Travis and Harris County have all adopted the fee). The cities of San Antonio and Austin run their own crossing guard programs internally through their police and public works departments respectively. The City of Houston contracts with Houston Independent School District to provide for school crossing guards. Staff is currently reaching out to the budget offices in each city to determine if the revenues generated from Child Safety Trust Fund fees and the optional county registration fee are sufficient to fully cover the cost of service and, if not, what resources are they utilizing to cover the gap. Staff will provide the information to the City Council as it becomes available. 10. Determine stop arm camera company. Is it private or public? To the City’s knowledge, the stop arm camera company is owned by Force Multiplier Supplier, a private company with headquarters in Dallas. Staff has requested further information from the DCS Dissolution Committee. 11. Look at other creative revenue sources. Staff is currently evaluating and researching potential funding sources which may include state resources and government, nonprofit, and private grants. Staff will report back to the City Council in 60 days. 12. Provide a list of all ILAs the City has entered into. Since 2008, the City has entered into 356 Interlocal Agreements (ILAs). Attachment C is a list provided by the City Secretary’s Office. Staff will begin the process to review all ILAs which will include compliance and monitoring efforts. “Our Product is Service” Empathy | Ethics | Excellence | Equity DATE January 5, 2018 SUBJECT Responses to Questions from January 3, 2018 City Council Briefing Item A: Dallas County Schools Dissolution and School Crossing Guard Program 13. Who represents each entity required by the legislation to be part of the dissolution committee. Senate Bill 1566 requires the following specific appointees by the Comptroller to the DCS Dissolution Committee: 1) One financial advisor; 2) The superintendent or the superintendent’s designee of each participating component school district that chooses to participate in the dissolution committee; 3) One certified public accountant; 4) One auditor who holds a license or other professional credential; 5) One bond counsel who holds a license or other professional credential; and 6) One additional representative appointed by the commissioner of education. NAME ORGANIZATION Mike Moses (Chair) Former Dallas superintendent and state education commissioner Robert Dransfield Bond counsel Matt Boles Financial advisor Chuck Yaple Certified public accountant Celina Miller Auditor Alan King Certified public accountant Michael Hinojosa Dallas ISD Jose Parra Irving ISD Greg Buchanan Lancaster ISD Kellie Spencer Cedar Hill ISD Brent Ringo Highland Park ISD Sandra Hayes Richardson ISD Bobby Burns Carrollton-Farmers Branch ISD Bobby Laborde DeSoto ISD Derek Citty Aledo ISD T.C. Broadnax City Manager c: Larry Casto, City Attorney Jon Fortune, Assistant City Manager Craig D. Kinton, City Auditor Joey Zapata, Assistant City Manager Bilierae Johnson, City Secretary (Interim) M. Elizabeth Reich, Chief Financial Officer Daniel F. Solis, Administrative Judge Nadia Chandler Hardy, Chief of Community Services Kimberly Bizor Tolbert, Chief of Staff to the City Manager Raquel Favela, Chief of Economic Development & Neighborhood Services Majed A. Al-Ghafry, Assistant City Manager Theresa O’Donnell, Chief of Resilience Jo M.
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