SECRETARIAT - 150 route de Ferney, P.O. Box 2100, 1211 Geneva 2, Switzerland - TEL: +41 22 791 6033 - FAX: +41 22 791 6506

www .actalliance.org

Appeal

India

Relief Assistance to People Affected by Flash Floods and Landslides in - IND102

Appeal Target: US$ 1,131,182 Balance Requested: US$ 1,067,607

Geneva, 17 September 2010

Dear Colleagues,

The town of in Ladakh, in northeastern Jammu & Kashmir state, experienced deadly flash floods caused by a cloudburst lasting several hours on 6 August 2010. This in turn triggered raging floods and landslides. Hundreds of homes were destroyed and people marooned. More than 200 mud-built houses were washed away. The district hospital is submerged and the radio station damaged. Electricity cables and telecommunication pylons have been damaged or destroyed.

The affected area stretches from the village of Phayang on the Rohtang-Leh highway to Nimoo on the Leh- Srinagar highway (a distance of more than 150 km). Five villages were severely affected in the sudden downpour and flash floods, including Choglumsar and Shapoo. Leh town was among the worst-hit areas. Leh has a population of 117,000, most of whom are taking shelter in the higher mountains around them. Over 200 people are still reported to be missing from the worst-hit village of Choglumsar, 13km from Leh city, where nearly all homes were washed away. Phayang, 15km from Leh, was also badly hit and is completely submerged.

ACT Alliance members Church’s Auxiliary for Social Action (CASA) and the Lutheran World Federation/Lutheran World Service Trust (LWF/LWSIT) are responding to this emergency. Their response aims to mitigate the effects of the flash floods by providing life-saving and life-sustaining assistance to 1,500 families. Furthermore, CASA plans to organize trainings on disaster preparedness concepts in the context of climate change to the survivors of the flash flood, in Leh and districts of Ladakh.

This ACT full appeal replaces the preliminary appeal sent out by the ACT Secretariat on the 17th August 2010. The implementation of the activities has started already in August 2010 and will be completed in August 2011 with a 4 month break during the winter.

Project Completion Date: 31 August 2011 (for both, CASA and LWSIT)

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Reporting schedule:

CASA and LWSIT Interim narrative & financial 31 December 2010 Final narrative & financial 31 October 2011 Audit 30 November 2011

Summary of Appeal Targets, Pledges/Contributions Received and Balance Requested:

CASA LWSIT Total Appeal Targets 613,264 517,918 1,131,182 Less: Pledges/Contr Recd 63,575 0 63,575 Balance Requested from ACT Alliance 549,689 517,918 1,067,607

Please kindly send your contributions to either of the following ACT bank accounts:

US dollar Account Number - 240-432629.60A IBAN No: CH46 0024 0240 4326 2960A

Euro Euro Bank Account Number - 240-432629.50Z IBAN No: CH84 0024 0240 4326 2950Z

Account Name: ACT - Action by Churches Together UBS AG 8, rue du Rhône P.O. Box 2600 1211 Geneva 4, SWITZERLAND Swift address: UBSWCHZH80A

Please also inform Finance Officer Roshan Rajaratne ([email protected]) and Assistant Regional Programme Officer, Gabrielle Bartholomew ([email protected], phone +41 22 791 6036) of all pledges/contributions and transfers, including funds sent direct to the implementers.

We would appreciate being informed of any intent to submit applications for EU, USAID and/or other back donor funding and the subsequent results. We thank you in advance for your kind cooperation.

For further information please contact: ACT Deputy General Secretary, Jill Hawkey (phone +41 22 791 6069 or +41 79 376 1711) ACT Assistant Regional Programme Officer, Gabrielle Bartholomew ([email protected], phone +41 22 791 6036)

ACT Web Site address: http://www.actalliance.org

Jill Hawkey Deputy General Secretary ACT Alliance Secretariat

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I. REQUESTING ACT MEMBERS

• Church’s Auxiliary for Social Action (CASA) in India • LWF/DWS – Lutheran World Service India Trust

II. IMPLEMENTING ACT MEMBER AND PARTNER INFORMATION

CHURCH’S AUXILIARY FOR SOCIAL ACTION (CASA) CASA will implement the relief programme directly with the assistance of partner organisations and the church network. CASA is registered as a Society under the Societies’ Registration Act XXI of 1860. Its members consist of 24 Protestant and Orthodox Churches in India and CASA functions as the only outreach arm of these Churches. As the Related Agency of the National Council of Churches in India, CASA is mandated to do relief work on behalf of all the Protestant Churches, including the Lutheran Churches in India. CASA has a history of responding to emergencies and disasters since 1947 and is mandated to work in a purely secular manner in all spheres of its programme activities including humanitarian assistance programmes. CASA’s response is regardless of considerations of caste, creed, language, religion, ethnic origin or political affiliation. Priority is given to families belonging to secluded castes, secluded tribes and women headed households, the aged and infirm and other economically excluded people. Operating on an all-India basis, CASA responds to 60-70 emergencies, both natural and man-made, per year.

CASA has a decentralised disaster preparedness plan. This system has been created through the establishment of a wider and more effective infrastructure network and capacity building programme for CASA staff, representatives of Churches, and identified partner organisations, both at the disaster management and grassroots level, who can respond to CASA’s call for assistance at short notice, in consultation with and on behalf of the Churches in India. This network is backed by relief materials purchased and pre-stocked at CASA’s warehouses at strategic locations throughout the country. The quantum of relief material stored at these locations at any given time is determined on the basis of hazard mapping done by CASA, and is subject to constant review and update.

CASA implementing partners The programme will be implemented directly by CASA in collaboration with local partners who are operating in the respective areas of Jammu and Kashmir. CASA chose to work through these partners based on their years of work in the region, credibility and adherence to some of the standards in practice. It was based on the need and request from these partners that the distribution of relief kits was done without entering into a formal MOU. CASA staff was however present during the distribution in each case. An MOU will be signed between CASA and its partner, Ladakh Environment and Health Organisation for the construction work under the rehabilitation phase. It will be the joint responsibility of both organisations to carry out the construction work and CASA staff will be on site providing coordination and technical support.

S. No State District Partner Organization 1 Leh Women’s Alliance of Ladakh 2 Jammu & Leh Ladakh Environment Health Organisation (LEHO) 3 Kashmir Leh World Wide Fund for Nature (WWF) 4 Leh Rural Development &You (RDY) 5 Kargil Direct implementation in close collaboration with district administration.

III. DESCRIPTION OF THE EMERGENCY SITUATION

Unexpected flash floods hit the town of Leh in Ladakh and surrounding areas in the early hours of Friday, August 6, 2010. Ladakh is located in the north-eastern part of Jammu & Kashmir. Following the floods, Leh was cut off from the rest of the country for some time.

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These floods were caused by a highly concentrated rainfall over a small area lasting for hours, a phenomenon usually referred to as a ‘cloudburst’. ‘Cloudbursts’ can spark off flash floods and landslides leading to large- scale deaths and destruction. Cloudbursts occur when the high winds generate strong convection currents, which form clouds called ‘cumulonimbus clouds’ that bring down rain with great ferocity. Hilly areas are more prone to this because steep hills favour the formation of these clouds. Unfortunately, these cloudbursts cannot be predicted. According to a geologist at Kashmir University, Srinagar, the slopes in Ladakh are very steep and full of small stones and mud. With the pressure of water, the earth it gained mass and momentum and destroyed everything on its way.

Leh, in Ladakh (about 425 km east of Srinagar) is situated at 11,500 ft (3,524 m) above mean sea level, spread over 45,110 sq. km. It is a high altitude cold desert, which normally receives moderate rainfall. 5 villages in a 4-5 km radius of Old Leh were damaged but most of the destruction was in Leh town due to mudslides. , a low-lying, small, dry mountain town, 14 km from Leh was the worst affected, with nearly all homes washed away or turned to mud. At a distance of 15 km from Leh, Phayang was also affected. Phayang has a population of around 700 families in the village. The village was submerged.

Death toll so far is 170 and at least 400 people were injured. There is a scarcity of potable water and food. The affected area stretches from the village of Phayang on the Rohtang-Leh highway up to Nimoo on the Leh-Srinagar highway, covering a distance of more than 150 km. The floods washed away hundreds of houses, leaving thousands homeless. Bus stands were flattened; shops stand submerged in 8 ft of mud.

The district hospital was submerged and the radio station was damaged. Government buildings and houses were washed away. Electric cables were snapped, leaving the area in complete darkness. Telecom towers and pylons were either damaged or washed away, destroying the BSNL network. Many vehicles were also damaged, which are now found mangled, upturned. The highly revered Buddhist religious symbol, the 5 km long Mani wall (a stone wall with Buddhist inscriptions) running through the town of Choglamsar was completely washed away.

Most of the residents of Leh and the surrounding areas took shelter in the higher ridges of the mountains around them. Leh has a population of 117,000. The following table gives the details about the loss and damages incurred due to the flash floods.

DESCRIPTION NOS. Total Number of village Affected 52 Total Population Affected 9000 Approx Total Lives Lost 233 Persons with Grievous injuries 20 Persons with Minor injuries 404 No. of Relief Camps 15 Fully Damaged House 638 Partially Damaged House 597 No. of Huts Damaged 514 Total Land Area affected 1420 Hectares Total Cropped Area affected 1401 Hectares – all irrigated Area with more than 50% crop damage 1401 Hectares No. of Big Animals Lost 239 No. of Small Animals Lost 1090 Estimate Damage to public property 158 Crores Estimated Damage loss to houses, crops etc 204 Crores

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IV. DESCRIPTION OF THE SITUATION IN THE AREA OF THE PROPOSED RESPONSE

CASA in the Districts of Leh and Kargil NGOs, INGOs and the local government are providing relief support to the flash flood affected communities in the region. After the relief phase, some of the major issues for the people in the affected areas will be housing and source of livelihood, primarily agriculture. Prioritizing between shelter and livelihood becomes practically difficult considering the losses incurred by the affected community in these two areas.

As the floods pushed huge quantities of mud in the affected villages, sand de-casting will also take considerable time thereby hindering any immediate construction and agricultural activity in the affected areas. Another significant loss in agriculture was the damage to the apricot trees, a major source of income in the region and it will take years to bring back revenues for those who have lost the trees. With the situation being complex, there is a general understanding that shelter needs to be given priority as the winter temperatures are expected at -20 degrees to -30 degrees. As far as the food security issues are concerned the government administration is expected to take responsibility. However, the government has requested NGOs/INGOs to help meet the need for livestock feed for cattle / sheep affected.

The major challenge for the affected community is the winter season expected soon. The winter season starts from November and goes on till April. The district administration has distributed tents in most of the villages. The GO-NGO coordination meeting which took place on 1st Sept 2010 took stock of the situation and are considering a contingency plan in case the shelter programme is not completed by the end of October.

The district authorities are planning to accommodate the 1,749 families affected in hotels, public buildings and guest houses on a minimal rent basis if the construction of the temporary shelters is not completed before the winter season sets in. This will only be a temporary arrangement that the government can make but the houses of the affected communities need to be constructed.

There is also the problem of people agreeing to migrate to nearby towns and villages for a long period of time. Though the district administration has prioritized shelter, the progress seems to be slow. Most of relief and housing measures are being focused towards Choglamsar which is in periphery of Leh where there was 50 causalities, 258 houses fully damaged and 102 houses partially damaged. The district administration also seems to focus its attention on this area with involvement of corporate sector. Unfortunately there has not been much progress, in the overall reconstruction. The progress in villages, which were equally damaged, seems to be very poor with an unclear government strategy. NGOs, including CASA, have therefore agreed on the following basic principles for reconstruction through a united response strategy: • Traditional house design to preserve cultural heritage. • Participation of families in design and reconstruction of their houses. • Designs that keep the homes warm in winter and reduce energy consumption. • Immediate provision of core shelters (one large room with store). The design will however permit future expansion • Use of local material for low environmental impact and high safety while utilising local skills to reduce dependence on external aid • Disaster resistant features in the house design using simple and low cost technologies since the region is prone to earthquakes and floods

CASA has further decided to focus reconstruction support to economically marginalised families, families which have no means for renting accommodation, women headed households and families of the infirm and physically challenged.

Key problems and issues 1. Household articles: Most of the affected families have lost household articles and are therefore deprived of basic necessities such as blankets, utensils, lantern, kitchen utensils and hygiene kits. 2. Permanent Shelter

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The affected people have been evacuated and put up in tents, and other make- shift arrangements. They are in need of permanent shelter to resume their lives. 3. Community Based Disaster Preparedness Programme(CBDP) The affected communities need to be oriented and trained on the concepts of Disaster Preparedness in the context of climate change and their overall vulnerability.

Location for the proposed response The emergency relief programme is proposed to be undertaken in the districts of Leh and Kargil. The response requirements identified are as follows: • Distribution of Relief sets (Blankets, utensils and pressure cooker – Non Food Items) • Construction of disaster resistant permanent shelters, • Imparting CBDP training to reduce risk.

S.No District Partner Name of the villages No. of Relief Hygiene Solar name Organisation families Set Kit Lantern 1 Leh Women’s Phang 55 55 55 55 2 Alliance of Basgo 8 8 8 8 3 Ladakh Taru 20 20 20 20 4 Nemo 9 9 9 9 5 Ney 8 8 8 8 6 Ladakh Tia 10 10 10 10 7 Environment Tingmosgang 4 4 4 4 8 Health Domkhar Gongma 2 2 2 2 9 Organisation Domkhar Barma 8 8 8 8 10 Domkhar Dho 7 7 7 7 11 Skurbuchan 23 23 23 23 12 Achinalungba 15 15 15 15 13 Hanu Yokma 14 14 14 14 14 Hanu Gongma 4 4 4 4 15 Thyagursta Hanu 6 6 6 6 16 Bema 2 2 2 2 17 Lehdo 5 5 5 5 18 World Wide Gey Line Choglamsar 10 10 10 10 19 Fund for Nature Saboo 12 12 12 12 20 Degree College 10 10 10 10 21 Housing Colony 2 2 2 2 22 Skompari 16 16 16 16 23 Rural Lgoo 43 43 43 43 24 Development 37 37 37 37 25 and You Lato 1 1 1 1 26 Meru 21 21 21 21 27 Kung Gyam 7 7 7 7 28 Teri 5 5 5 5 29 Sumdo 14 14 14 14 30 Nyomce 22 22 22 22 31 Kargil CASA Direct Shakar 38 20 20 18 32 Implementation Hagniss 67 - - 67 33 Dargoo 1 - - 1 34 Chiktan 2 - - 2 35 Samrah 12 - - 12 36 Satkchay-Khangral 13 13 13 - 37 Bodh-Karharboo 14 14 14 - 38 Wakha 4 4 4 - 39 Khachay 2 2 2 - 40 Batalik 22 22 22 - 41 Kargil Town 25 25 25 - Total 4 41 600 500 500 500

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CASA has so far identified 2 villages in Leh i.e. Achinathang and Skurbukchan for the construction work. 5 relocation sites have so far been allotted by the village council and Government to CASA in Achinathang and CASA is the first organisation to get sites allocated for the reconstruction work. CASA intends to complete these five houses and another 7 houses that may be allotted in Skurbukchan village before the onset of winter provided land levelling issues are sorted out by the Government. With regard to the housing villages CASA will be able to give the village names as these get allotted. The number of location and houses constructed will also depend upon the resources raised by the appeal.

V. TARGETED BENEFICIARIES

Priority will be given to the most vulnerable groups amongst the affected people such as the economically marginalised households, physically challenged and women headed families. Ladakh region is a very unique region. has a predominantly Buddhist population while the Kargil region is mainly Muslims. Therefore our relief activities in Leh covered the affected Buddhist and Hindu families and in Kargil we provided relief to Muslim families. The number of families assisted is given in the table under location of response section.

Criteria for beneficiary selection CASA has identified the beneficiaries in cooperation with the partner agencies. The assistance of the local government agencies and the village leaders was valued in the identification process and helped identify those with greatest needs. This was measured in terms of the relative loss suffered (both in terms of lives and property), socio-economic background of the selected beneficiary, and also the vulnerability factor of women and children, the aged and infirm.

Primary Stakeholders: These are families that are displaced due to flood and consequent loss/damage to houses and those belonging to the weakest section of the society particularly: marginal farmers, women headed households, aged, infirm and those with low access to basic services. This relates directly to the displacement of people, the temporary stoppage of gainful employment, damage/loss of household goods, livestock and property. In order to survive during this critical period, the poor and marginalized sections of the community resort to taking loans from money lenders and land owners etc. The provision of relief materials will address many of the survival needs of the flood survivors.

The heaviest burden imposed by the flood has been on the womenfolk who have to look after the welfare of the entire family in an abnormal and adverse situation. The provision of relief materials consisting of household goods will go a long way in reducing their hardship.

Secondary Stakeholders: These include the Ladakh Autonomous Hill Development Council (local self government) leaders, local NGOs and CBOs, Block Development Officers and District and State level relief, revenue, disaster management/ rehabilitation bureaucrats and coordinators.

Local participation : CASA adopts a participatory approach to its programmes. CASA places emphasis on local capacity building, education, awareness and training. Participation by the secondary stakeholders is expected to result to a wider impact of the programme. CASA will ensure active involvement and participation of the beneficiaries, Churches, partner organisations and panchayat leaders in the implementation, monitoring and evaluation of the project activities.

VI. PROPOSED EMERGENCY ASSISTANCE AND IMPLEMENTATION

Goal The goal of the project will be to mitigate the effects of the flash floods on the human population and put them on the path of recovery.

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Objectives The specific objectives of the project are: • To provide family relief kit consisting of 1 pressure cooker, 5 woollen blankets, kitchen utensils (14 pieces), 1 solar lantern (with mobile chargers), and hygiene kits to 500 families • To construct cost effective disaster resistant houses for 135 affected families • To build disaster resilient communities through a Community Based Disaster Preparedness (CBDP) programme in the project villages of Leh and Kargil.

Activities In view of the present emergency situation, the following activities are proposed under this emergency intervention

Crisis phase Family relief kit Relief sets will be provided to 500 affected families. Each set will consist of the following items: • 5 Woollen blanket, • 1 Pressure Cooker • 1 Solar Lantern with mobile charger • 1 Set of Kitchen Utensils (containing 14 pcs) • 1 Hygiene Kit (As of date, this activity has already been completed)

Post-crisis phase Construction of disaster resistant houses in Leh 135 flood affected families will be helped to reconstruct their houses using the locally available materials. (Allocation of land for housing is in the process).

Community Based Disaster Preparedness Programme In the context of these patterns of disaster occurrences and incurred losses, the Community Based Disaster Preparedness (CBDP) approach offers the viable alternative for managing and reducing risks in the disaster prone areas. Jammu and Kashmir region is a hilly area and is already prone to floods, landslides and also falls in the danger zone IV for earth quakes.

Given the situation, the need to capacitate the affected communities on disaster preparedness and risk reduction is evident. CASA proposes to take up a short term intervention which includes awareness building on climate change adaptation and preparedness. This will focus on setting up of a team in the project areas for giving warning and for coordination in the event of an emergency. It will also include the development of village contingency plans which will help identify the vulnerable people and locations and work out strategies for minimizing the risks. It will also identify the key resources in the vicinity and provide training programme/ workshops on people’s rights and entitlements in the face of disaster.

CASA is confident to continue the CBDP programme using other resources and through creating linkages and synergy in the region.

Project implementation methodology CASA has worked in the area of disaster management and response for the last 60 years. Our experiences of many flood relief programmes taken up in the past will form a platform of knowledge and experience for implementing the proposed programme. Especially our work and experience in Kashmir Earthquake Relief Programme in 2005. The experience will help in taking up the relief and rehabilitation operation in this hilly and sensitive area. CASA will be the main implementing partner and will be directly responsible to the resource sharing partners in all respects. Periodic reporting on the progress of the programme implementation and on all finances received will be done by CASA. The existing staff of CASA will be used for organising the various activities.

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The CASA Delhi headquarter will coordinate the overall operation which includes expertise in disaster response, logistics and emergency communications. Co-ordination, monitoring, consolidation of reports and accounting will also be done at the Headquarters.

Members of the target group will be involved in identification of families who will receive the relief sets. The assistance of the local community will also be solicited during the actual distribution of the relief material. Government and local church representatives will be invited to witness the distribution wherever possible.

Specific inputs for project implementation • Non-food items, CBDP and construction works: summarized above.

• Transport: Truck rental and related costs for relief material movement to local warehouse and distribution point: o The first item under this heading relates to cross-country movement of relief materials to local warehouses. o The second item under this heading relates to secondary transport for material movement from warehouses to distribution points. o One four-wheel vehicle will be hired for the relief and rehabilitation operation in the target villages in the two districts. Therefore hiring charges for the same are budgeted.

• Loading and unloading charges for relief commodities: This line covers the charges necessary for loading and unloading of relief sets, and construction materials during the transportation and distribution processes. The price is based on the familiarity with local standard rates.

• Personnel, Administration, Operations and Support: o Travel: For the travel of regional and Headquarters staff, a budgetary provision has been created. o Volunteers: Ten volunteers will work with our CASA staff for this project in the two districts and will be allocated full-time for this project in the coordinating office at the field level. Daily allowance is based as per the scale of the organisation. o Boarding and Lodging: Four field staff will be allocated full-time for flood relief and rehabilitation operation in the two districts. This will cover the cost of their boarding and lodging. o Insurance: Four staff of CASA will be covered under personnel accident insurance who will work full-time for the programme. o Office Utilities: This amount covers all office utility costs for field staff and field office. o Warehouse: This amount covers the cost for storage of relief material for onward distribution in the operational areas. o Office Stationery: This line covers all office stationery at the project, supervisory and field offices related to flood relief and rehabilitation programme. o Mobile Phones: This line covers the usage of mobile phones by Field Coordinators & project staff in the implementation and monitoring of this project. o Fax and Email: This amount covers all fax and email costs incurred for the implementation of the project. o Documentation, Reporting, Promotion and Visibility: This cost covers the documentation; reporting, promotion and visibility of funding partner work in the operational areas including process documentation and still/video photography.

Code of Conduct and Sphere Standard The staff of both CASA and its Implementing Partners involved in the project will be sensitised on the need to follow the Code of Conduct of the International Red Cross and Red Crescent Movement and Non- Governmental Organisations (NGOs) in Disaster Relief as well as the ACT guidelines on prevention of sexual abuse and gender, while implementing the project. The contextualization of the Sphere Standards to meet Indian norms is currently being worked upon by Sphere India (of which CASA is a founder Member)

IND102 – Appeal – Flash Floods and Mud Slides in Ladakh 10 and the National Disaster Management Authority of the Government of India. Once jointly finalized and adopted these sectoral standards will become binding on both Government and the civil society organizations in humanitarian action. We currently view the International Sphere Standards as guiding principles to be conformed to the extent possible given our contextual realities. There is however no compromise on the quality of relief supplies provided to restore the life of the affected people at least to the level at which they were before the disaster and/or in line with the existing conditions prevailing in the area.

Planning, Assumption, Constraints and Prioritization CASA has completed distribution of relief kits to 500 families from the Leh and Kargil districts. We do not intend to take up any additional relief distribution at this stage. The next priority will be to take up the construction of 5 houses allotted to us in Achinathang village and another 7 houses that may be allotted in Skurbukchan village before the onset of the winter. We will simultaneously work on CBDP planning so that implementation can start in spring 2011. In case funds are still available after providing for these activities, we will take up reconstruction of more houses in spring.

Implementation timetable The total project duration of this relief intervention will be 8 months i.e. three and half months August, September, October and till middle of November in 2010 and four and half months in the year 2011 from middle of April to August. No work is possible during the winter season which lasts from the middle of November to end of March. The total duration will of course also depend upon timely mobilization of resources and the weather conditions that prevail. • 10th August to 7th September 2010 – Distribution of Relief kits completed. • 10th August to 15th November 2010 – Construction of 5+7 houses & CBDP planning • 15th April 2011 to 31st August 2011 - CBDP implementation and Construction works.

VII. ADMINISTRATION & FINANCE

The overall financial management and control will be with the CASA Headquarters. At the implementing level the Field Coordinators will be responsible for financial monitoring and control. The books of account would be maintained by qualified accountants and the entire project account will be consolidated at the field level. Preparation of financial report of the project and the final audit of the account will be done at the headquarters level.

VIII. MONITORING, REPORTING AND EVALUATION

The Partner organisations of CASA has the requisite infrastructure and personnel for continuous monitoring of the programme at the field level which will be done on a regular basis through field visits, submission of reports, staff-partner meetings and interaction with beneficiaries.

CASA will ensure the active involvement and participation of the beneficiaries in the implementation, monitoring and evaluation of the project activities. The programme will be constantly monitored to ensure that it progresses along the planned framework, and also in order to fine-tune, as and when required, based on field responses. A report will be submitted on completion of the intervention. At the end of the programme, a review will be conducted to assess the impact of the programme and document learning for future planning. On completion of the intervention, a final narrative and financial report will be submitted on 31st October 2011 followed by an audited financial report on 30th November 2011.

IX. COORDINATION

CASA head quarter will be in touch with ACT. Contacts with our local partner organisations in Jammu and Kashmir are already strong. CASA will involve the regional/local NGOs in co-ordinating the relief and rehabilitation intervention. The purpose would be to make the effort more effective and to avoid any possible duplication of efforts in the areas of intervention. This programme will be conducted with the approval and co-operation of the State Governments and district officials.

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CASA is maintaining regular contact with local administration for proper coordination and effective implementation of the proposed programme. CASA is already participating and will continue to participate in coordination meetings called by the state/district administration in Jammu and Kashmir, and other networks such as Sphere India, etc.

CASA will share information regarding area of operation in the state with other ACT India member LWSI, who is also planning a response in order to effect proper co-ordination in the relief intervention and to avoid duplication of work.

X. BUDGET

INCOME - Through ACT Geneva Diakonie Katastrophenhilfe 63,575

TOTAL INCOME 63,575

EXPENDITURE Type No. Unit Cost Budget Budget DIRECT ASSISTANCE Unit Units INR INR US$ CRISIS PHASE Non Food Relief Assistance Relief Set Woolen Blankets (5 Pc.) piece 2,500 228.50 571,250 13,132 Pressure Cooker piece 500 782.00 391,000 8,989 Aluminium & Stainless Steel Utensils (14 pcs.) set 500 422.20 211,100 4,853 Solar Lantern piece 500 1,317.05 658,525 15,139 Hygiene Kit set 500 416.25 208,125 4,784 Polybags for packing piece 500 10.00 5,000 115 sub total: 2,045,000 47,011

RECONSTRUCTION (Infrastructure) Construction of Disaster Resistant Houses in Leh house 135 150,000 20,250,000 465,517 sub total: 20,250,000 465,517

CBDP (Community Based Disaster

Preparedness) ACTIVITIES Awareness Programme on Disasters, Climate units 30 1,000 30,000 689 Change and its effects, preparedness Awareness – DRR & DM Act units 30 750 22,500 517 Social, Hazard, Risk, Resource & Opportunity units 30 2,500 750,000 1724 mapping Preparation of Contingency Plan units 30 1,000 30,000 689 Formation and Strengthening of DMTFs units 30 2,000 60,000 1,379 Training to DMTF members on Early warning, First units 6 5,000 30,000 689 Aid, Primary Health, Sanitation, etc Training to DMTF members on Aid mobilization, units 6 5,000 30,000 689 filling claims, etc Warning and Rescue equipments units 30 10,000 300,000 6896 Mock drills units 30 750 22,500 517 sub total: 600,000 13,793

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TRANSPORT, ADMINISTRATION, OPERATION &

SUPPORT Transport For Crisis Phase Truck rental for relief material movement to local truck load 3 65,000.0 195,000 4,483 warehouse Secondary transport (warehouse to distribution lumpsum 200,000 4,598 point) Hire Charges for 1 Four Wheel Vehicles month 8 60,000.0 480,000 11,034 Handling Loading & unloading charges lumpsum 100,000 2,299 Sub Total 975,000 22,414

PERSONNEL, ADMINISTRATION, OPERATION &

SUPPORT staff benefit per diem Salary of 1 Field Coordinator month 8 28,000 224,000 5,149 Salary of 1 Field Officer month 8 20,000 160,000 3,678 Salary of 1 CBDP Trainer month 4 20,000 80,000 1,839 Salary of 1 Technical Supervisor month 8 17,000 136,000 3,126 D.A. for 4 Field Staff @ Rs150/- per day month 8 18,000 144,000 3,310 Honorarium for 2 Volunteers @ Rs 150/- per day month 8 9,000 72,000 1,655 (Construction) Honorarium for 8 Volunteers @ Rs 150/- per day month 4 36,000 144,000 3,310 (CBDP) Boarding & Lodging for 4 Field Staff month 8 60,000 480,000 11,034 Insurance for 4 Field Staff for crisis phase lumpsum 4,000 92 sub total : 1,444,000 33,195 Travel Local & Regional travel & Boarding of senior staff lumpsum 200,000 4,598 sub total : 200,000 4,598 Office Office utilities for crisis phase month 8 15,000 120,000 2,759 Godown rent for crisis phase month 8 10,000 80,000 1,839 Office Stationery for crisis phase lumpsum 12,000 276 sub total : 212,000 4,874

Communication Usage of 4 mobile phones month 8 8,000 64,000 1,471 Usage of Fax & Email etc. for crisis phase month 8 5,000 40,000 920 Documentation, Reporting, Promotion and Visibility lumpsum 55,000 1,264 sub total : 159,000 3,655

TOTAL PERSONNEL, ADMINISTRATION, OPERATIONS & SUPPORT 2,015,000 46,322

Audit of Funds & Auditors Field Visits lumpsum 15,000 345

TOTAL FOR CRISIS PHASE: 25,900,000 595,403

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International Coordination Fee 3% 777,000 17,862

GRAND TOTAL 26,677,000 613,264

Balance Requested 549,690 EXCHANGE RATE: local currency to 1 USD 43.50 Note: CASA uses an aggregated exchange rate to be on the safe side. The financial report will however be submitted based on the actual exchange rates.

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I. IMPLEMENTING ACT MEMBER AND PARTNER INFORMATION

LUTHERAN WORD SERVICE INDIA TRUST (LWSIT) Lutheran Word Service India Trust (LWSIT) was registered on September 4, 2008 to take over, manage, operate, own and continue the India program of the Lutheran World Federation/Department for World Service, Geneva. The United Evangelical Lutheran Church in India (UELCI) and the National Council of Churches in India (NCCI) are the key stakeholders, thus upholding the Trust’s identity as a Christian ecumenical organization.

Lutheran World Service India (LWSI), the India program of the Lutheran World Federation, Department for World Service, became operational in 1974 in response to the refugee problems in West Bengal after the Bangladesh War of Independence. Over the years LWSI, expanded the scope of its work to other states and continued to work with the poorest of the poor and those affected by disasters without regard for race, sex, creed, caste, nationality or political conviction. Over these years, LWSI has rendered disaster relief and development assistance in the states of West Bengal, Bihar, Orissa, Assam, Andhra Pradesh, Tamil Nadu, Maharashtra and Gujarat. The Trust as the successor to LWS India has inherited a rich legacy of experience of operating rural and urban development projects, disaster preparedness and response projects across India.

The Trust is continuing the work of LWSI with the underprivileged rural and urban communities, through social mobilization to promote collective approach to address their socio-economic challenges as the key intervention strategy. Awareness raising, sensitization and training programs are organized for the community representatives to develop their common understanding of developmental issues. In this approach people are placed at the centre, and external support is viewed as complementary and supplementary.

The Trust continues to implement Disaster Response Projects under the ACT Appeal mechanism in different parts of the country. LWS India always tries to adhere to the SPHERE standards in its implementation of disaster response programmes. The Trust also continues to implement Social Transformation, Economic Empowerment and Risk Reduction Projects in rural and urban communities as continuation of the a) Urban Development Project b) Rural Development Project c) Disaster Preparedness Project implemented by LWS India.

II. DESCRIPTION OF THE SITUATION IN THE AREA OF PROPOSED RESPONSE

(8 villages in Leh district, Leh block in Ladakh; Choglamsar, Phyang, Basgo, Ney, Nimmo, Taru, , Saboo)

Current situation in the area of proposed response The government has set up seven relief camps. However these lack basic amenities like toilets and drinking water, among other things. The camps are overcrowded and there are reports of 15 to 20 people accommodated in single tents. The situation of pregnant mothers is even worse as they are compelled to stay in such crowded tents.

With winter fast approaching, the district authorities are planning to dismantle the relief camps and accommodate the nearly 2000 families whose huts/houses bore the brunt of the floods in schools and public buildings as the possibility of constructing temporary shelters before winter is totally ruled out. This will only be a temporary arrangement that the government can make but the houses of the affected communities need to be constructed as soon as possible.

After the initial rescue work carried out by the army, local organizations with the help of community people have been clearing roads, and paths of debris and slush. The local government authority has been distributing drinking water, food rations, plastic sheets and other items to victims. The need generated by the flood is huge and requires prompt and coordinated action by the local administration and other humanitarian actors to save the lives of the affected population.

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Standing crops spread over 14000 hector of agriculture land have been damaged by the deposition of boulders along the debris on the intervening night of August 6 and 7. This was revealed from the survey of SKUAST (K) conducted about the damage caused to the Agriculture crop and land by the cloudburst. The team has also suggested the need to take necessary action for converting the barren and fallow Government land in the area into cultivable land to compensate the affected farmers. The team visited every affected village of the district and took a series of meetings with the concerned officers to discuss the issues to help the farming community.

Impact on human lives in the area of proposed response Thousands of people have been severely affected, and the sources of livelihood of people have been adversely affected and there is large scale loss of personal and public property. More than 500 mud-built houses were washed away in the proposed areas. People belonging to marginalized sections are the worst affected, having no resources to fall back on. About 65 deaths have been officially reported in the proposed areas.

Description of the damages in the area of proposed response Roads leading to the proposed affected villages have been breached in many places making access difficult. However, the local administration is doing its best to restore the main communication. As the communities were caught off guard by the cloudburst triggered floods, it had created a ripple effect by destruction of livelihoods, livestock and washing away of shelters.

Security situation in the area of proposed response Despite bad road conditions LWSIT staff along with local identified partner Moravian Church based in Leh visited six of the eight most affected villages proposed for intervention to identify the immediate needs and plan appropriate course of action for intervention. The team met with the affected people, consulted village leaders, local Government officials and other local actors. Meetings with government officials have been encouraging as they have promised full support and security during relief distribution. The team is also coordinating with Inter Agency coordination Group members for coordinated response.

Location of LWSIT/ACT proposed responses The LWSIT & local partner Moravian Church assessment team have identified the most affected communities as mentioned in the table below for relief intervention.

District Block Name of village Total Household Total population Leh Leh Choglamsar 1,114 4,897 Phyang 320 1,970 Basgo 179 1,759 Ney 94 559 Nimmo 192 1,137 Taru 64 460 Umla 20 109 Saboo 261 1,680 Total 8 villages 2,244 12,571

III. TARGETED BENEFICIARIES

Most vulnerable sections of the affected population such as families who have lost all their belongings, women headed families, widows; families with physically challenged members, whose houses have been fully damaged will be targeted as beneficiaries.

Experienced LWSIT staff along with representatives of identified local partner Moravian Church and in consultation and involvement of different actors like representatives of the local administration and

IND102 – Appeal – Flash Floods and Mud Slides in Ladakh 16 community leaders will carry out the beneficiary selection. Members of the target group will be involved in identification of families who will receive assistance and all efforts will be made to involve them in all facets of the programme intervention to promote transparency and ownership.

LWSIT & local partner Moravian Church assessment team on the ground visited some of the most severely affected villages identified for intervention and has assessed the immediate needs and damages caused by the floods. The team also got in touch with the respective district administration and is coordinating with the identified local institutions in assessing the situation and formulate mechanism to coordinate the relief response.

IV. PROPOSED EMERGENCY ASSISTANCE & IMPLEMENTATION

Goal To provide life-saving and life-sustaining assistance to 1,000 families affected by cloudburst triggered raging floods.

Objectives Relief phase • Sleeping bags – good quality waterproof (2 per family) • Warm clothing/ Thermals (4 pcs per family) • Bhukhari (traditional heating system) (1 per family) • Animal feed (total 500 bags * 50 Kg)

Rehab phase • Construct cost-effective disaster resistant houses to 100 affected families • Agriculture assistance (wheat, rice and barley) to 200 farmers (200 bags * 10 kg)

Activities From the assessment carried out by local administration and other humanitarian actors on the ground, there is an urgent need for providing dry food rations for sustainability, proper shelter and essential household items like winter clothing etc. Local administration, during the coordination meeting of the Relief commissioner with the INGOs and NGOs, has declared that there is enough stock of food grains to support the survivors for the entire winter. With winter less than two months away, the biggest challenge facing the flood survivors is availability of safe shelter. This area experiences severe cold up to minus 20-25 degree Celsius. The local administration is yet to come up with a concrete plan as most damage have been caused to new settlements and Hill Council has to provide land to the victims for resettlement.

In the context of the current scenario, saving the lives of the homeless is of prime importance. Hence the following interventions have been planned.

Sleeping bags (good quality): Most of the affected families whose houses have been damaged by the raging floods are now residing in makeshift shelters and in relief camps set up by the local administration. The living condition in the camps is very pathetic and lacks basic requirements like toilets, safe drinking water and proper sleeping materials etc. With winter fast approaching, the affected families are faced with the daunting task of surviving the severe winter which stretches for six months starting from October. As a possible mitigation measure the project plans to support 1000 most severely affected families with good quality sleeping bags which will provide warmth and enable them fight the biting cold.

Warm clothing/ Thermals: Since winter months are very long and the temperature is minus 20-25 degrees during peak winter, the days are also very cold. Hence project plans to provide warm clothing/thermals which provides warmth and can be worn as a first layer of protection against the cold. One set for men and women and two sets for children will be provided to each of the 1000 most severely affected families.

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Bhukhari (traditional heating system): As mentioned earlier, families whose houses have been damaged by the raging floods are now residing in makeshift shelters and in relief camps set up by the local administration. Though shelter is the most urgent need, by the time government formulates a plan for resettlement, winter would have set in. In mind in order to enable the affected families withstand the severe cold, the project plans to provide Bhukhari (traditional heating system) to each of the 1000 targeted families.

Animal feed: Cattle farming is an integral part of Ladakhi family. The floods have turned the green valley into large patches of rubble thus wiping out grazing land for the cattle. Hence, in order to save the lives of the cattle, 500 resource poor families affected by the floods will be provided cattle feed for one month.

Construct cost-effective disaster resistant houses to 100 affected families: From the assessment carried out by local administration and other humanitarian actors on the ground, the biggest challenge facing the flood victims is availability of safe shelter. The project will work closely with local administration and Hill Council and construct cost-effective disaster resistant houses to 100 affected families.

Agriculture assistance (wheat, rice and barley): The survey conducted by SKUAST (K) revealed that over 14000 hector of agriculture land have been damaged by the deposition of boulders along the debris on the intervening night of August 6 and 7. A team from our local partner visited every proposed village and took a series of meetings with the concerned officers to discuss the issues to help the farming community. The project plans to support 200 farmers who have lost their standing crops with agriculture seeds like wheat, rice and barley.

Project Implementation Methodology LWSIT has identified Moravian Church Leh Ladakh, for implementing its emergency programme in the flood affected eight villages mentioned above. The project will also try to involve Hill Council and local organizations and utilize their local knowledge and wisdom and whatever facilities they are willing to offer, to reach the worst affected communities; to implement the actions effectively and efficiently. However, LWSIT will implement the project with the involvement of the identified partner. The local partner has already started the process of identifying the relief recipient families so that the distribution can begin immediately on receipt of the assurance from ACT Alliance.

LWSIT is communicating with the District Collector, Relief Commissioner and NGO coordination Group members in Ladakh to avoid duplication of support.

Direct project-related costs - Personnel One (1) Project Coordinator, (1) Accounts Officer, 3 community organisers, and 8 volunteers will be involved in the direct implementation of this project at field level.

Direct project-related costs – Administration & Operational Under this head, expenses incurred for staff travel, office running costs and other operational expenses like printing & stationary, communication (postage and telephone) and visibility through posters, banners, caps etc. for direct implementation of this project at field level will be covered.

Transport: Trucks will be hired for the transport of relief materials like sleeping bags, warm clothing, Bhukhari, animal feed, construction materials etc. from office warehouse to the distribution sites. Four wheeler vehicle will be hired on need basis for staff movement.

Code of Conduct and Sphere Standard The staffs involved in the project have been sensitized on the need to follow the Code of Conduct, while implementing the project. The project and quantity of relief supplies undertaken are in the spirit of the Sphere Standard in restoring normalcy of life and helping the affected return to a situation equal to the one before the disaster, if not better, and in line with the existing common standards of the area.

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Planning, Assumption, Constraints and Prioritization With winter fast approaching, the biggest challenge facing the flood victims is availability of safe shelter. Since this area experiences severe cold up to minus 20-25 degree Celsius it will be literally impossible for non Ladakhi to stay in Ladakh during the winter months. Moreover, construction of shelters will be very challenging as the local administration is yet to come up with a concrete plan for shelter and Hill Council has to provide land to the victims for resettlement.

Transportation will be another area of concern, due to damage to the road infrastructure. Proposed relief materials will have to be purchased from Jammu and Srinagar which will add on to the transportation costs. Disruption of road communications will continue to pose problems. Activities and interventions will be prioritized as per availability of funds.

Implementation Schedule The total project duration of this intervention will be 8 months i.e. three months August, September, October in 2010 and five months in the year 2011 from April to August. This arrangement is made as it is impossible for outsiders other than Ladakhis to survive the extreme cold prevailing during winter months which stretch from November to April. The total duration will of course also depend upon timely mobilization of resources and the weather conditions that prevail.

V. ADMINISTRATION & FINANCE

The Director has overall responsibility for the project and guides strategy development and overall monitoring. The Assistant Manager for Emergencies at Head Office will be directly responsible for the project and will be assisted by other members of the program unit. S/he will keep a constant eye on the project and will guide the implementation team in the field to ensure systematic and timely implementation. S/he will keep track of all developments in the field.

Senior staff members will lead the projects on the ground and will be responsible for implementing and monitoring the activities. They will be assisted by the accountant and two community organizers working directly with the beneficiaries. The project will engage local volunteers from the operational communities. Day to day operations and administration will be handled by the field office. Head Office will provide orientation, guidance and support as and when needed.

The Finance Manager at Head Office will have overall control of all financial matters. The accounts officer at the project level will take care of the day to day financial matters, including budget control. Money will be sent to the projects from Head Office against proper requisitions.

As is the practice, all procurements under this project will be in accordance with LWSIT procurement policies and financial norms. The Head Office procurement committee will oversee and be involved in the process. As local purchase is encouraged, field offices will send necessary requisitions, quotations, recommendations, etc., to the Head Office for approval. Quality and adherence to SPHERE standards is assured in all procurements.

VI. MONITORING, REPORTING & EVALUATIONS

The project in-charge and designated staff will be responsible for carrying out the monitoring on the ground. Monitoring visits will be conducted from Head Office at regular intervals. The beneficiaries and communities themselves will carry out day to day monitoring and quality control of all the activities.

LWSIT Head Office will send all necessary reports (statistical, narrative & financial) as required by ACT Alliance. The project in-charge from the field will send reports to Head Office on a monthly basis. The project office will get reports in turn from the staff members who are actually implementing the project.

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VII. CO-ORDINATION

As mentioned earlier, LWSIT will coordinate and work closely with the Moravian church and local administration in implementing the relief intervention. Prior approval will be taken and implementation will be carried out with co-operation of the State Governments and district officials. Project will also involve and coordinate with different local actors like, relief development committees present in each of the affected villages, to promote better ownership; ensure greater transparency and accountability in the entire process of project implementation.

To avoid possible duplication of efforts, LWSIT is regularly contacting and sharing information with other ACT India partner CASA.

Partnership with NGOs working within the project area and continuous coordination with development actors existing in these areas would be ensured in a more systematic pattern. LWSIT will ensure coordinated programme implementation with Government Authorities at both district and local levels and also with other agencies.

VIII. BUDGET

Description Type No. Unit Cost Budget Budget DIRECT ASSISTANCE Unit Units INR INR US$ CRISIS PHASE

Sleeping materials for 1000 families Sleeping Bags for adults - Good quality Nos 2,000 800 1,600,000 35,556 Warm clothing/ Thermals for adults and children Nos 4,000 350 1,400,000 31,111 Bhukhari (traditional heating system) Nos 1,000 800 800,000 17,778 Sub-Total: 3,800,000 84,444

Cattle feed for 500 families Cattle feed - bag of 50 kg bag 500 325 162,500 3,611 Sub-Total: 162,500 3,611

REHABILITATION PHASE Construct cost-effective disaster resistant houses to 100 affected families Construct cost-effective disaster resistant houses nos 100 150,000 15,000,000 333,333 Sub-Total: 15,000,000 333,333

Agriculture assistance (wheat, rice and barley) to 200 farmers Agriculture seeds assistance - 10 kg bag per family bag 200 250 50,000 1,111 Sub-Total: 50,000 1,111

Direct Costs Personnel Project Coordinator - 01 person months 8 25,000 200,000 4,444 Accounts Officer - 1 person months 8 15,000 120,000 2,667 Community Organizers - 3 persons months 8 48,000 384,000 8,533 Local Volunteers- 8 persons months 8 48,000 384,000 8,533 Sub total: 1,088,000 24,178

TOTAL DIRECT ASSISTANCE 20,100,500 446,678

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TRANSPORTATION & WAREHOUSING Truck Hire Charges trips 10 30,000 300,000 6,667 Rent for Warehouse months 8 7,500 60,000 1,333 Loading and unloading trips 10 5,000 50,000 1,111 Hire charges of one Four wheeler months 8 40,000 320,000 7,111 TOTAL TRANSPORT & WAREHOUSING 730,000 16,222

Indirect Operational & Administration Office operation expenses months 8 10,000 80,000 1,778 Travel - local & regional travel of senior & field staff months 8 35,000 280,000 6,222 Stationary and postage / communication months 8 10,000 80,000 1,778 Office Rent / Electricity months 8 7,500 60,000 1,333 Visibility - posters, banners, caps etc. LS 45,000 1,000 Service Charge for use of Computer months 8 1,000 8,000 178 Service Charge for use of Printer months 8 500 4,000 89 Service Charge for use of Mobile Phones months 8 2,500 20,000 444 Program Monitoring and Coordination Cost months 8 40,000 320,000 7,111 Share of H.O.salary cost months 8 80,000 640,000 14,222 Head Office operational and admin cost months 8 25,000 200,000 4,444 TOTAL INDIRECT COSTS 1,737,000 38,600

Audit Lump sum 60,000 1,333

TOTAL EXPENDITURE 22,627,500 502,833

International Coordination Fee 3% 678,825 15,085

TOTAL ESTIMATED EXPENDITURE 23,306,325 517,918 Exchange Rate 01 USD = 45