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Guide for Establishing Gold and Green Open Access Publishing Platforms

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Guide for Establishing Gold and Green Open Access Publishing Platforms Guide for Establishing Gold and Green Open Access Publishing Platforms Publication Details This “Guide for Establishing Gold and Green Open Access Publishing Platforms” was developed in the context of the BMBF-funded project “SynOA-Pub – Publishing Infrastructures for Open Access Gold and Open Access Green” (16OA039). Project Term: 01 April 2018 – 31 May 2020 The “Guide for Establishing Gold and Green Open Access Publishing Platforms” is licensed under a Creative Commons Attribution 4.0 International (CC-BY-4.0) (https://creativecommons.org/licenses/by/4.0). The logos and graphics in here are exempted from this license. Author: Constanze Beringer, ZB MED – Information Centre for Life Sciences, Gleueler Straße 60, 50931 Köln, Germany. https://orcid.org/0000-0003-0615-2585 Project Management: Ursula Arning, ZB MED – Information Centre for Life Sciences, Gleueler Straße 60, 50931 Köln, Germany. https://orcid.org/0000-0002-7953-0666 DOI: 10.4126/FRL01-006421133 urn:nbn:de:hbz:38m-frl:64211334 2 Guide Open Access Publishing Platforms Guide Open Access Publishing Platforms 3 Table of Contents Publication Details ..........................................................................................................3 Introduction ...................................................................................................................6 Gold Open Access ...........................................................................................................8 1. First Steps .................................................................................................................................................8 2. Specific Requirements and Standards ......................................................................................... 10 3. Re-usable Gold Open Access Software Solutions ..................................................................... 24 4. Re-usable Open Source Publication Tools....................................................................................28 Green Open Access.......................................................................................................32 5. First Steps ...............................................................................................................................................32 6. Specifications and Standards ..........................................................................................................33 7. Repository Software ...........................................................................................................................40 OAI and OpenAIRE Interface Requirements .................................................................44 List of Terms and Abbreviations ....................................................................................46 Further Reading ...........................................................................................................49 4 Guide Open Access Publishing Platforms Guide Open Access Publishing Platforms 5 Introduction Establishing publication infrastructure is a complex and long-term commitment for is based on the open source content management system “Drupal” and is developed institutions. When planning to implement a publishing platform for first open access in cooperation with the company “Rheinware”5 . publications at your institution, you are faced with a major task and many questions. Following the publication of the first chapters in 2016, there are currently five “Living The following pages provide an overview of the requirements your platform should Handbooks”6 in existence. In 2020, the GMS magazines are scheduled to move to the meet to ensure that scientists or funding institutions perceive it as reliable, secure and new platform. PUBLISSO is continuously further developed, serving, among other of high quality. Searching for the right technical solution can prove to be time-con- things, the needs of the publishing professional communities. In 2018, ZB MED started suming and confusing. Therefore, this manual gives an overview of different systems, the project “SynOA-Pub” which is funded by the Federal Ministry of Education and each with an example of application. However, we deliberately do not recommend any Research. The major objective of the project is to identify requirements and standards particular software, because every application has different requirements. The stan- and to develop approaches to new functionalities, in addition to advancing the tech- dards developed in the context of the project “SynOA-Pub”1 can serve as information nical expansion of the PUBLISSO platform for purposes including the publication of on factors that should be considered when establishing a platform, in order to meet congress abstracts. The present guide has been created within the scope of this project. typical needs, comply with quality standards and ensure trustworthiness. This is particularly important with regard to obtaining the DINI certificate2 or implementing the requirements of Plan S3. Open Access means the free access to scientific publications and the permission The information boxes highlighted in blue explain important terms or topics. A glos- “(…) to copy, use, distribute, transmit and display the work publicly and to make and sary in the appendix provides help in the abbreviation jungle. distribute derivative works, (…) subject to proper attribution of authorship.”7 Gold open access refers to the primary publication of a work, such as a journal article or a monograph. Green open access is the additional publication (secondary publi- Origin and Context: cation) of an already published work in a repository. ZB MED, PUBLISSO and the Project SynOA-Pub ZB MED – Information Center for Life Sciences (ZB MED) can look back on a long tradition of open access publishing. Since 2003, ZB MED has been operating the open access portal “German Medical Science” (GMS) of the Association of Scientific Medical Societies (AWMF) in cooperation with the “German Institute for Medical Documentation and Information (DIMDI)4”. The editorial office is located at ZB MED, thus facilitating the process of gaining experience and building expertise over many years. This includes the interaction with editors and authors, the organisation of reviewing processes, the proofreading and layout of publications and the continuing technical development of the system. In 2015, the new publishing platform PUBLISSO was added, which gradually replaces the proprietary GMS software. The new system 1 “SynOA-Pub - Publishing Infrastructures for Open Access Gold and Open Access Green”, see 5 See http://www.rheinware.de/ [retrieved on 27 May 2020]. https://www.zbmed.de/en/research/current-projects/synoa-pub/ [retrieved on 27 May 2020] 6 Living Handbooks are reference books with chapters that are published by degrees. Thus they are always up-to-date. For 2 See https://dini.de/dienste-projekte/dini-zertifikat/ [retrieved on 27 May 2020]. further information, see (i.a.): Arning U, Lindstädt B, Schmitz J. PUBLISSO: Das Open-Access-Publikationsportal für die Lebenswissenschaften. GMS Medizin-Bibliothek-Information. 2016;16(3):Doc 15.DOI: 10.3205/mbi000370. 3 See https://www.coalition-s.org/ [retrieved on 27 May 2020]. https://openaccess.mpg.de/Berlin-Declaration [retrieved on 27 May 2020]. 4 German Medical Science: https://www.egms.de. 7 See also: https://open-access.net/en/germany-english, https://www.publisso.de/en/. 6 Guide Open Access Publishing Platforms Guide Open Access Publishing Platforms 7 Gold Open Access 1. First Steps Your institution is planning to establish a gold open access service. Initial strategic To assess the required scope of the services, interaction with the target groups is ideas should consider the following: essential. Clarify information requirements at an early stage so that you can respond accordingly. Naturally, the operation of publishing platforms also requires a certain ɲ Do you intend to publish several publication formats level of technical know-how. You may already have technical expertise at your in-house or journals on the platform? IT department to assist with maintenance or even technical development. If necessary, contacting a computer centre or external software developers is another option. If The extent of services offered depends first of all on demand, but also on existing there are no resources available for this purpose, it is certainly worth looking into services. Is there already a number of reputable providers in your field to which you hosting services that already include technical support.9 In this context, it is important could refer your researchers? The most important question is: to investigate financing options. ɲ What do you want to publish? ɲ Are there third-party funds that could be acquired for the establishment of a publishing service? Publication formats vary according to the subject area. In the humanities and cultural studies, monographs still play a major role, while the natural sciences tend to concen- The German Research Foundation (DFG), for example, provides the funding guide- trate on journal articles or preprints8. If researchers have directly approached you line “Scientific Library Services and Information Systems (LIS)”: infrastructure for concerning the need for a platform, you will already have a concrete idea of what electronic publications and digital scientific communication10. should be published on the platform. General advice: In your capacity as an institution, connect with the scientific commu-
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