Public Document Pack
Policy and Resources Committee
Date: THURSDAY, 12 DECEMBE R 2013 Time: 1.45pm Venue: COMMITTEE ROOMS, 2ND FLOOR, WEST WING, GU ILDHALL
Members: Mark Boleat (Chairman) Edward Lord Deputy Douglas Barrow (Deputy Wendy Mead Chairman) Hugh Morris Jeremy Mayhew (Deputy Deputy Joyce Nash Chairman) Deputy Henry Pollard (Ex-Officio Deputy Catherine McGuinness Member) (Deputy Chairman) Stephen Quilter Deputy Ken Ayers John Scott (Ex-Officio Member) Deputy John Barker (Ex-Officio Deputy Dr Giles Shilson Member) Sir Michael Snyder Deputy John Bennett Deputy John Tomlinson Deputy Michael Cassidy (Ex- James Tumbridge Officio Member) Deputy Michael Welbank (Ex-Officio Roger Chadwick (Ex-Officio Member) Member) The Rt Hon the Lord Mayor Alderman Deputy Alex Deane Fiona Woolf Simon Duckworth Alderman Sir David Wootton Revd Dr Martin Dudley (Ex-Officio Alderman Alan Yarrow Member) Stuart Fraser Marianne Fredericks George Gillon (Chief Commoner) Alderman Sir David Howard
Enquiries: Angela Roach tel. no.: 020 7332 3685 [email protected]
Lunch will be served in Guildhall Club at 1pm
John Barradell Town Clerk and Chief Executive AGENDA
Part 1 - Public Agenda
1. APOLOGIES
2. MEMBERS DECLARATIONS UNDER THE CODE OF CO NDUCT IN RESPECT OF ITEMS ON THE AGENDA
3. MINUTES To consider minutes as follows:-
a) To agree the public minutes of the meeting held on 21 November 2013.
For Decision (Pages 1 – 10 ) b) To note the public minutes of the Projects Sub-Committee meeting held on 13 November 2013. For Information (Pages 11 - 14)
c) To note the public minutes of the Public Relations and Economic Development Sub-Committee meeting held on 21 November 2013. For Information (Pages 15 - 18)
4. CULTURAL HUB WORKING PARTY To appointment two representatives of the Committee to serve on the Cultural Hub Working Party. For Decision
5. REVENUE BUDGETS - 2014/15 Joint report of the Town Clerk, the Chamberlain and the Remembrancer (copy attached). For Decision (Pages 19 - 24)
6. ALCOHOL HARM REDUCTI ON TEAM Report of the Town Clerk (copy attached). For Decision (Pages 25 - 26)
7. APPOINTMENTS TO THE BOARD OF GOVERNORS O F THE MUSEUM OF LONDON Report of the Town Clerk (copy attached). For Decision (Pages 27 - 28)
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8. MUNICIPAL BOND AGENC Y Report of the Chamberlain (copy attached). For Decision (Pages 29 - 32)
9. WEST SMITHFIELD AREA ENHANCEMENT STRATEGY Report of the Director of the Built Environment (copy attached). For Decision (Pages 33 - 44)
10. INSTITUTE FOR GOVERN MENT: SPONSORSHIP OF AN EVENTS PROGRAMME ON "GOVERNMENT AND THE ECONOMY" Report of the Director of Public Relations (copy attached). For Decision (Pages 45 - 48)
11. PROJECT FUNDING Report of the Town Clerk (copy attached). For Decision (Pages 49 - 50)
12. ECONOMIC DEVELOPMENT OFFICE ACTIVITIES Report of the Director of Economic Development (copy attached). For Information (Pages 51 - 60)
13. REGULATION OF INVEST IGATORY POWERS ACT 2 000 - QUARTERLY UPDATE To note that no requests which sought authorisation to use surveillance in accordance with the Regulation of Investigatory Powers Act (RIPA) 2000 whilst undertaking Corporation business had been submitted in the last quarter. For Information
14. POLICY INITIATIVES F UND Report of the Chamberlain (copy attached). For Decision (Pages 61 - 74)
15. QUESTIONS ON MATTERS RELATING TO THE WORK OF THE COMMITTEE
16. ANY OTHER BUSINESS T HAT THE CHAIRMAN CON SIDERS URGENT
17. EXCLUSION OF THE PUB LIC MOTION - That under Section 100(A) of the Local Government Act 1972, the public be excluded from the meeting for the following items on the grounds that they involve the likely disclosure of exempt information as defined in Part I of the Schedule 12A of the Local Government Act.
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Part 2 - Non -Public Agenda
18. NON -PUBLIC MINUTES To consider non-public minutes of meetings as follows:-
a) To agree the non-public minutes of the meeting held on 21 November 2013
For Decision (Pages 75 – 76)
b) To note the non-public minutes of the Projects Sub-Committee meeting held on 13 November 2013.
For Information (Pages 77 - 80)
19. CROSSRAIL UPDATE Joint report of the Town Clerk and Chamberlain (copy attached). For Decision (Pages 81 - 86)
20. QUESTIONS ON MATTERS RELATING TO THE WORK OF THE C OMMITTEE
21. ANY OTHER BUSINESS T HAT THE CHAIRMAN CON SIDERS URGENT AND WHICH THE COMMITTEE AGREE SHOULD BE CONSIDERED WHILST THE PUBLIC ARE EXCLUDED.
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Agenda Item 3a
POLICY AND RESOURCES COMMITTEE Thursday, 21 November 2013
Minutes of the meeting of the Policy and Resources Committee held at Committee Rooms, 2nd Floor, West Wing, Guildhall on Thursday, 21 November 2013 at 1.45 pm
Present
Members: Mark Boleat (Chairman) Deputy Douglas Barrow (Deputy Chairman) Jeremy Mayhew (Deputy Chairman) Deputy Catherine McGuinness (Deputy Chairman) Deputy Ken Ayers Deputy John Barker (Ex-Officio Member) Deputy John Bennett Roger Chadwick (Ex-Officio Member) Stuart Fraser Marianne Fredericks George Gillon (Chief Commoner) Edward Lord Wendy Mead Deputy Joyce Nash Stephen Quilter John Scott (Ex-Officio Member) Deputy John Tomlinson James Tumbridge Deputy Michael Welbank (Ex-Officio Member) Alderman Sir David Wootton Alderman Alan Yarrow
In attendance Karina Dostalova
Officers: John Barradell - Town Clerk and Chief Executive Chris Bilsland - Chamberlain Michael Cogher - Comptroller and City Solicitor Peter Bennett - City Surveyor Philip Everett - Director of the Built Environment Peter Rees - City Planning Officer, Department of the Built Environment Paul Double - City Remembrancer Nigel Lefton - Remembrancer's Department William Chapman - Private Secretary and Chief of Staff to the Lord Mayor David Pearson - Director of Culture, Heritage and Libraries Caroline Al-Beyerty - Financial Services Director
Page 1 Tony Halmos - Director of Public Relations Giles French - Assistant Director, Economic Development Liz Skelcher - Assistant Director, Economic Development Office Peter Lisley - Assistant Town Clerk Simon Murrells - Assistant Town Clerk Angela Roach - Committee and Members Services Manager
Ray Catt - Farewell
The Chairman referred to the recent resignation of Ray Catt and thanked him on behalf of the Committee for all his hard work and commitment in supporting the Committee and the City Corporation. He advised that Mr Catt had resigned to take up a new position which would be based in Hong Kong and wished him every success in his future endeavours.
1. APOLOGIES Apologies were received from Alex Deane, Simon Duckworth, Dr Martin Dudley, Alderman Sir David Howard, Hugh Morris, Henry Pollard, Giles Shilson and Sir Michael Snyder.
2. MEMBERS DECLARATIONS UNDER THE CODE OF CONDUCT IN RESPECT OF ITEMS ON THE AGENDA The Chairman declared an interest in Item No. 11 by virtue of Yatterbox, a company which he had chaired, the assets of which had been acquired by Cicero a public affairs company. Cicero had assisted in the arrangements for his visit to Singapore.
Alderman Alan Yarrow declared an interest in Item No 23 which related to the creation of a new body to promote the Financial Technology Sector.
3. MINUTES
3a. The public minutes of the meeting held on 10 October 2013 were approved.
3b. The public minutes of the Projects Sub-Committee meetings held on 26 September and 29 October 2013 were noted.
3c. The public minutes of the Resource Allocation Sub-Committee meeting held on 24 th October 2013 were noted.
3d. The minutes of the Lighting Up Deputation Sub-Committee meeting held on 30 th October 2013 were noted.
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4. APPOINTMENT OF INVESTMENT COMMITTEE REPRESENTATIVE The Committee considered the appointment of two representatives on the Investment Committee.
It was noted that Michael Hudson and Deputy John Barker had expressed an interest in serving as one of the Committee’s representatives.
RESOLVED – That Michael Hudson and Deputy John Barker be appointed as one of the Committee’s representatives on the Investment Committee in the room of Edward Lord and Alderman Sir Robert Finch.
5. BUSINESS PLAN PROGRESS REPORT (1ST JULY TO 31ST OCTOBER 2013) TOWN CLERK'S OFFICE (POLICY AND DEMOCRATIC SERVICES) The Committee considered a progress report of the Town Clerk on the activities contained in the departmental Business Plan up to 31 October 2013.
RESOLVED: That the report be received and the content noted.
6. CULTURAL HUB WORKING PARTY The Committee considered a report of the Town Clerk concerning the creation of a Cultural Hub Working Party to oversee the strategy for developing a cultural hub in the City.
A Deputy Chairman referred to the composition of the Working Party and suggested that given the significance of the creation of a cultural hub, one of the Committee’s places on it should be allocated to the Chairman of the Policy and Resources Committee or to one of the Deputy Chairmen. Further discussion ensued and it was agreed that given the importance of this project, in addition to the appointment of two representatives, the Working Party should be chaired by the Chairman of this Committee.
The Committee also agreed to the Principal of the Guildhall School Music and Drama and the Director of Culture, Heritage and Libraries serving on the Working Party.
RESOLVED – That:-
1. a working party be established to oversee the development of a cultural hub based on the Barbican area to coordinate improvements to the street scene, links to future transport infrastructure developments, and increased collaboration between the cultural institutions in and around that area;
2. the working party be constituted for 12 months initially and that its membership be as follows:-
• The Chairman of the Policy and Resources Committee who should also chair the working party;
Page 3 • Two additional representatives from the Policy & Resources Committee • One representative from:-
o the Board of the Museum of London o the Barbican Centre Board o the Board of Governors of the Guildhall School of Music and Drama o the Culture, Heritage and Libraries Committee o the Planning and Transportation Committee
• the Managing Director of the Barbican Centre • The Principal of the Guildhall School of Music and Drama • The Director of Culture Heritage and Libraries • the Director of the Museum of London • the Director of the Built Environment
3. the Policy & Resources Committee be kept updated on the activities of the working party.
7. INTRODUCTION OF QUALIFICATIONS FOR THE OFFICE OF AUDITOR OF CHAMBERLAIN'S AND BRIDGEMASTERS' ACCOUNTS AND REGULARISING THE ELECTORAL TIMETABLE AND PROCESSES FOR THE OFFICES ELECTED BY THE LIVERY - DRAFT BILL FOR ACT OF COMMON COUNCIL The Committee considered a joint report of the Town Clerk, Chamberlain and the Comptroller and City Solicitor submitting a Bill for an Act of Common Council, introducing qualifications for the office of Auditor of the Chamberlain’s and Bridgemaster’s Accounts and regularising the electoral timetable and processes for the various offices appointed at Common Hall.
A Deputy Chairman stated that it was important for the City Corporation to ensure that there was no conflict of interest when appointing the Auditor and questioned whether this should be covered in the Bill. It was suggested that should it be necessary to make such a change the approval of the final wording be delegated to the Town Clerk in consultation with the Chairman and Deputy Chairman.
RESOLVED – That:-
1. the Bill for an Act for an Act of Common Council, introducing qualifications for the office of Auditor of the Chamberlain’s and Bridgemaster’s Accounts and regularising the electoral timetable and processes for the various offices appointed at Common Hall be approved as set out in the report, subject to it being settled by the Recorder of London and submitted to the Court of Common Council for approval; and
2. should it be necessary to amend the Bill to take account of any potential conflict of interest in relation to the appointment of an Auditor, the final
Page 4 wording be delegated to the Town Clerk in consultation with the Chairman and Deputy Chairman.
8. CITY'S COMMUNITY INFRASTRUCTURE LEVY (CIL): GOVERNANCE ARRANGEMENTS AND BROAD SPENDING PRIORITIES The Committee considered a joint report of the Town Clerk, Chamberlain and the Comptroller and the Director of the Built Environment concerning the governance arrangements and broad spending priorities for the City’s Community Infrastructure Levy (CIL).
RESOLVED – That the following be agreed:-
1. the approach to decision-making and spending priorities for the City CIL and revised planning obligations as set out in Appendices A and B of the report; and
2. the creation of a Priorities Board led by the Town Clerk to assist Resources Allocation Sub Committee in refining the broad approach and in making subsequent decisions on infrastructure spending priorities, with the composition of the Board and its terms of reference being as set out in Appendix C of the report.
9. SUPPORTING THE CITY OF LONDON CORPORATION'S PROGRAMME OF EUROPEAN ENGAGEMENT: REQUEST FOR ADDITIONAL FUNDING The Committee considered a joint report of the Director of Economic Development and the Director of Public Relations proposing additional financial support for the City Corporation’s European engagement strategy.
The Chairman updated the Committee on activities undertaken recently in support of the EU engagement strategy. He advised that the common view amongst business and promotional bodies such as the CBI and TheCityUK was that Britain needed to be in the EU and to be fully engaged and that both he and the Lord Mayor were doing what they could to get this message heard.
RESOLVED – That approval be given to:-
1. additional expenditure be approved not exceeding £50,000 for the remainder of the current financial year, and not exceeding £150,000 for 2014/15 for an expanded European engagement strategy; to be funded from the Committee’s City’s Cash contingency 2013/14 and 2014/2015 respectively; and
2. the approval of the expenditure on individual specific projects be delegated to the Town Clerk, in consultation with the Chairman and the Deputy Chairman.
Page 5 10. REQUEST FOR FUNDS: HOSTING LONDON COUNCILS' LONDON SUMMIT IN 2014, 2015 AND 2016 The Committee considered a report of the Director of Public Relations concerning the provision of support for London Councils’ London Summit for a further three years i.e. 2014-2017.
RESOLVED – That the City Corporation provides the venue for the conference for the next three years, paying a sum not exceeding £14,622 in 2014, £15,353 in 2015 and £16,120 in 2016 (not exceeding £46,095 in total) for the hire of the Guildhall complex; to be met from the Committee’s Policy Initiatives Fund for 2014/15, 2015/16 and 2016/17, categorised under the Events section of the Fund and charged to City’s Cash.
11. CHAIRMAN'S VISIT TO SINGAPORE The Committee considered a report of the Director of Economic Development concerning the outcome of the Chairman’s recent visit to Singapore.
RESOLVED – that the content of the report be noted.
12. POLICY INITIATIVES FUND / COMMITTEE CONTINGENCY The Committee considered a statement of the Chamberlain on the use of the Policy Initiatives Fund and the Committee’s contingency for 2013/14.
RESOLVED – That the content of the report be noted.
13. REVIEW OF REMEMBRANCERS' BUSINESS PLAN 2013/16 The Committee considered a progress report of the Remembrancer on the activities in the departmental Business Plan from 1 April to 30 September 2013.
In response to concerns about the length of time it was taking for the City of London (Various Powers) Bill to be enacted, the Remembrancer explained that the timescale for delivering private Bills was uncertain and that it was not unusual for the various stages of consideration to be delayed in favour of more pressing matters. It was however hoped that the final reading of the Bill would take place in December if not in the early part of next year.
RESOLVED: That the report be received and the content noted.
14. CITY OF LONDON LOCAL PLAN: PUBLICATION AND EXAMINATION The Committee considered a report of the City Planning Officer proposing revisions to the City Corporation’s draft Local Plan and to its publication for a final period of public consultation.
RESOLVED – That:-
1. the Local Plan be agreed and published for public consultation;
Page 6 2. following consultation, the Local Plan, the public’s responses and other supporting documents be submitted to the Secretary of State for examination by a planning inspector; and
3. the City Planning officer be authorised, following the close of public consultation, in discussion with the Chairman or Deputy Chairman of the Planning & Transportation Committee, to compile a list of further changes to the Local Plan in response to the public’s comments and to submit these to the Secretary of State
15. CITY OF LONDON VISITOR STRATEGY The Committee considered a report of the Director of Culture, Heritage and Libraries proposing the adoption of revised Visitor Strategy.
During discussion the following comments were made:-
• In delivering the Strategy across the City officers should ensure that activities were joined up;
• More emphasis should be placed on communication generally to ensure that all audiences, including City workers, were aware of the City’s visitor attractions;
• Reference was made to the high number of visitors staying in the City’s Hotels and to the importance of ensuring that relevant information was available in those venues;
• Members supported a suggestion for the Director to report back later next year on the work being undertaken to promote and communicate the City’s visitor attractions, particularly to City workers.
RESOLVED – That the new Visitor Strategy for 2013-17 be adopted and that the Director of Culture, Heritage and Libraries be requested to report back later next year on the work being undertaken to promote and communicate the City’s visitor attractions, particularly to City workers..
16. DECISIONS TAKEN UNDER DELEGATED AUTHORITY OR URGENCY POWERS The Committee received a report of the Town Clerk reporting action taken by the Town Clerk in consultation with the Chairman and Deputy Chairman since the last meeting of the Committee in accordance with Standing Orders 41(a) and 41(b).
RESOLVED – that it be noted that approval was given to £20,000 in sponsorship being made available from the Committee’s contingency fund to support the exhibition of an art installation/concept garden at the Chelsea Flower Show 2014. It was noted that the concept garden would raise awareness of the threat of Oak Processionary Moth to London’s tree population
Page 7 and that funding would be provided in two tranches - £11,000 in December 2013 and £9,000 in early May 2014.
17. QUESTIONS ON MATTERS RELATING TO THE WORK OF THE COMMITTEE There were no questions.
18. ANY OTHER BUSINESS THAT THE CHAIRMAN CONSIDERS URGENT There were no items of urgent business for consideration.
19. EXCLUSION OF THE PUBLIC RESOLVED – That under Section 100(A) of the Local Government Act 1972, the public be excluded from the meeting for the following items on the grounds that they involve the likely disclosure of exempt information as defined in Part 1 of Schedule 12A of the Local Government Act:-
Item Nos. Paragraph(s) in Schedule 12A
20 3 21 3
Part 2 – Non-Public Agenda
20. NON-PUBLIC MINUTES
20a. The non-public minutes of the meeting held on 10 October 2013 were approved.
20b. The non-public minutes of the Projects Sub-Committee meetings held on 26 September and 29 October 2013 were noted.
20c. The non-public minutes of the Resource Allocation Sub-Committee meeting held on 24 th October 2013 were considered.
A Deputy Chairman referred to the discussion on the City Bridge Trust as part of the service based reviews. He stated that it was important for the granting giving role of the Trust including its relationship with the City Corporation to be clarified.
RESOLVED: That the content of the minutes be noted.
20d. The non-public minutes of the Members Facilities and Accommodation Working Party meeting held on 10 October 2013 were noted.
Page 8 20e. The non-public minutes of the Hospitality Working Party meeting held on 17 October 2013 were noted.
21. DISPOSAL COMPLETION TO REDROW HOMES LIMITED - 2 FANN STREET, EC2 The Committee considered and noted a report of the City Surveyor updating it on the disposal arrangements for 2 Fann Street EC2.
22. QUESTIONS ON MATTERS RELATING TO THE WORK OF THE COMMITTEE There were no questions.
23. ANY OTHER BUSINESS THAT THE CHAIRMAN CONSIDERS URGENT AND WHICH THE COMMITTEE AGREE SHOULD BE CONSIDERED WHILST THE PUBLIC ARE EXCLUDED.
New Body to Promote the Financial Technology Sector
The Committee considered and agreed a report of the Director of Economic Development concerning the creation of a new body to promote and support the financial technology sector.
The meeting ended at 2.40pm
Chairman
Contact Officer: Angela Roach tel. no.: 020 7332 3685 [email protected]
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Page 10 Agenda Item 3b
PROJECTS SUB (POLICY AND RESOURCES) COMMITTEE
Wednesday, 13 November 2013
Minutes of the meeting of the Projects Sub (Policy and Resources) Committee held at the Guildhall EC2 at 10.30am
Present
Members: Sir Michael Snyder (Chairman) Mark Boleat (Deputy Chairman) Alderman Sir Michael Bear Deputy Catherine McGuinness Deputy John Tomlinson
In Attendance: Jeremy Simons
Officers: Peter Lisley - Town Clerk's Department Jacqui Daniels - Town Clerk's Department Rebecca Kearney - Town Clerk's Department Caroline Al-Beyerty - Chamberlain's Department Graham Bell - Chamberlain's Department - IS Division Peter Bennett - City Surveyor Huw Rhys Lewis - City Surveyor's Department Victor Callister - Department of the Built Environment Mike Saunders - Community and Children's Services
1. APOLOGIES Apologies for absence were received from Roger Chadwick, Hugh Morris, Angela Starling and Deputy Michael Welbank.
2. DECLARATIONS UNDER THE CODE OF CONDUCT IN RESPECT OF ITEMS ON THE AGENDA There were no declarations.
3. MINUTES RESOLVED – That the public minutes and summary of the meeting held on 29 October 2013 be approved as a correct record.
4. HAMPSTEAD HEATH PONDS PROJECT - PREFERRED OPTIONS - REQUEST FOR DELEGATED AUTHORITY The Sub Committee considered a report of the City Surveyor requesting delegated authority to consider the preferred options for the Hampstead Heath Ponds project which would then be the subject of public consultation between the end of November 2013 and February 2014.
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It was agreed that, once the preferred options were agreed, a short synopsis of the situation should be included in the Members’ briefing.
RESOLVED – That, authority be delegated to the Town Clerk in consultation with the Chairman and Deputy Chairman of Project Sub Committee to consider and approve the Hampstead Heath Ponds Project Preferred Options Report.
5. QUESTIONS ON MATTERS RELATING TO THE WORK OF THE SUB COMMITTEE There were no questions.
6. URGENT BUSINESS The Committee agreed to consider the following items as urgent business.
1) Green Corridors Year 3 Project – Budget Alteration The Director of the Built Environment referred to the on-going three year programme to plant trees on highways in the City which was being wholly funded by Transport of London (TfL). He reminded Members that the year 3 allocation in respect of 2013/14, had been reduced to £100,000 as the funds had been allocated to other projects, however he reported that an additional £30,000 of TfL funding had recently become available which would allow more trees to be planted. In order for the trees to be purchased and planted in the planting season during the winter of 2013/14 it had been necessary to raise the matter this day.
A Member emphasised the need for the Open Spaces Department to be content with the trees to be planted and that they be disease free, particularly as they may be imported. The Sub Committee were advised that all purchases were made through the Open Spaces Department.
RESOLVED – That approval be given to the proposed increase in the current year’s (Year 3) Green Corridors budget from £100,000 to £130,000 in the light of the availability of an additional £30,000 of TfL funding for the current financial year (2013/14).
2) Dates of Sub Committee Meetings for 2014 The Town Clerk reported that the dates of the Sub Committee for 2014 were being reviewed with a view to meetings being held broadly every five weeks and she undertook to circulate the revised dates to Members as soon as possible.
7. EXCLUSION OF THE PUBLIC RESOLVED – That, under Section 100(A) of the Local Government Act 1972, the public be excluded from the meeting for the following items on the grounds that they involve the likely disclosure of exempt information as defined in Part 1 of the Schedule 12A of the Local Government Act, as follows: Item Nos. Exempt Paragraph No 8 - 16 3
Page 12 8. NON-PUBLIC MINUTES RESOLVED – That the non-public minutes of the Projects Sub Committee on 29 October 2013 be approved.
9. 20 ST DUNSTAN'S HILL, EC3 - CITY FUND - PROJECT PROPOSAL - GATEWAY 2 The Sub Committee approved a report of the City Surveyor concerning the refurbishment of 20 St Dunstan’s Hill, EC3, a City Fund property.
10. 53 NEW BROAD STREET, EC2 - OUTLINE OPTIONS AND DETAILED OPTION APPRAISAL - REFURBISHMENT OF VACANT OFFICE BUILDING - COMBINED GATEWAY 3/4/4B The Sub Committee approved a report of the City Surveyor concerning the refurbishment of 53 New Broad Street, EC2, a City’s Estate property.
11. 1-5 LONDON WALL BUILDINGS PHASE 2 - REFURBISHMENT OF THE COMMON AREAS - AUTHORITY TO START WORK - GATEWAY 3/4/5 The Sub Committee approved a report of the City Surveyor concerning phase 2 of the refurbishment of the common areas of 1-5 London Wall Buildings.
12. CITY OF LONDON SCHOOL FOR GIRLS: GYMNASIUM ACCOMMODATION - OPTIONS APPRAISAL - GATEWAY 3/4 Members approved a joint report of the Headmistress of the City of London School for Girls and the City Surveyor giving an options appraisal to provide additional gymnasium accommodation at the City of London School for Girls.
13. POLICE DESKTOP UPGRADE - DETAILED OPTIONS APPRAISAL - GATEWAY 4 The Sub Committee considered a report of the Commissioner of the City of London Police concerning the upgrading of the Police desktop.
14. BUILDINGS PROGRAMME - GREEN, AMBER AND RED PROJECTS Members received a joint report of the Town Clerk and the City Surveyor updating them on projects categorised as ‘green’, ‘amber’ or ‘red’.
15. INFORMATION SYSTEMS, POLICE, OPEN SPACES AND CULTURE, HERITAGE AND LIBRARIES - AMBER AND RED PROJECTS Members received a joint report of the Town Clerk, Chamberlain, Commissioner of the City of London Police, Director of Open Spaces and the Director of Culture, Heritage updating them on projects categorised as ‘amber’ or ‘red’.
16. ACTION TAKEN UNDER URGENCY PROCEDURES The Sub Committee received a report of the Town Clerk concerning action taken under urgency procedures.
17. QUESTIONS ON MATTERS RELATING TO THE WORK OF THE SUB COMMITTEE There were no questions.
Page 13 18. ANY OTHER BUSINESS THAT THE CHAIRMAN CONSIDERS URGENT AND WHICH THE SUB COMMITTEE AGREE SHOULD BE CONSIDERED WHILST THE PUBLIC ARE EXCLUDED There were no urgent items.
The meeting closed at 11.20am
Chairman
Contact Officer: Jacqui Daniels Tel.no.: 020 7332 1480 [email protected]
Page 14 Agenda Item 3c
PUBLIC RELATIONS AND ECONOMIC DEVELOPMENT SUB-COMMITTEE
Thursday, 21 November 2013
Minutes of the meeting of the Public Relations and Economic Development Sub-Committee held at the Guildhall EC2 at 2.45pm
Present
Members: Mark Boleat (Chairman) Oliver Lodge Deputy Catherine McGuinness (Deputy Jeremy Mayhew Chairman) Ian Seaton Deputy Douglas Barrow James Tumbridge Roger Chadwick Alderman Alan Yarrow Stuart Fraser Wendy Hyde
Officers: Simon Murrells - Assistant Town Clerk Gemma Stokley - Town Clerk's Department Paul Double - City Remembrancer Tony Halmos - Director of Public Relations Liz Skelcher - Economic Development Office Giles French - Assistant Director of Economic Development Greg Williams - Assistant Director of PR (Press) Adam Maddock - Senior Corporate Affairs Officer Isabelle Almeida - Marketing and Communications Manager, EDO Laura Davison - Head of Research, EDO
1. APOLOGIES Apologies for absence were received from Deputy Alex Deane, Edward Lord and Sir Michael Snyder.
2. MEMBERS' DECLARATIONS UNDER THE CODE OF CONDUCT IN RESPECT OF ITEMS ON THE AGENDA The Chairman declared a non-pecuniary interest in relation to agenda item 6. He reported that ‘Cicero Consulting’ had recently acquired the assets (“Yatterbox”) of a company of which he had been Chairman.
3. MINUTES The minutes of the meeting held on 19 September 2013 were considered and approved as a correct record.
4. CITY OF LONDON CORPORATION: UPDATE ON PARTY CONFERENCE ACTIVITIES The Sub-Committee received a report of the Director of Public Relations updating Members on the City Corporation’s Party Conference Activities.
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It was suggested that, in future, it would be beneficial to take a more strategic approach and provide Members with a broad steer as to what events it would be most advisable for them to attend. It was also suggested that it would be helpful for Officers to circulate to all City of London attendees a list of all other Members and Officers attending a conference so that efforts could be co- ordinated.
In response to a question regarding those who received invitations to City hosted dinners during the Party Conferences, the Director of Public Relations stated that Officers looked at suitable categories of people to invite as opposed to specific individuals. Views from members on possible guests were always welcome.
RECEIVED.
5. RESEARCH PROGRAMME 2013 The Sub-Committee received a report of the Head of Research, EDO, providing Members with an update on current activities and priorities for the research programme. The report also set out a short summary of the research pieces due to be published by the end of 2013, and noted the new research that has been commissioned since the last meeting of the Sub-Committee.
The Chairman underlined that the City’s research programme was very highly regarded externally.
In response to questions regarding the ‘Total Tax’ publication, the Chairman highlighted that this was the sixth edition and that it was therefore important to retain the ‘core’ of the research whilst also considering if it were possible to look at additional areas such as that tax contribution made by professional services to the UK economy and the tax contribution of sectors providing services to the financial services industry.
Discussion ensued around the continuing need for the City Corporation to engage with positively in the debate around aviation capacity options for the South East. The Head of Research stated that a draft publication which was set to feed into the Davies Commission’s review of longer term options was now available and that she was happy to share this with Members should they wish.
RECEIVED.
6. CHAIRMAN'S VISIT TO SINGAPORE The Sub-Committee received a report of the Director of Economic Development informing Members of the outcomes of the recent visit by the Chairman of the Policy and Resources Committee to Singapore from 27 to 29 October 2013.
In response to a question, the Assistant Director of Economic Development reported that approximately £35,000 had been allocated for the development of the Singapore initiative, including the cost of the visit. He undertook to report back to the Member concerned as to the actual cost of the trip.
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The Chairman highlighted that this had been an extremely useful and informative ‘exploratory’ visit.
RECEIVED.
7. THE INDUSTRY BRIEFING COURSE FOR UKTI OFFICERS AND FCO PROSPERITY CHAMPIONS The Sub-Committee received a report of the Director of Economic Development providing Members with an update on the recent Industry Briefing Course (IBC).
Members were supportive of the City Corporation’s continuing involvement with the IBC. The Assistant Director of Economic Development reported that the event always generated lots of interest and positive feedback from attendees.
RECEIVED.
8. QUESTIONS ON MATTERS RELATING TO THE WORK OF THE SUB- COMMITTEE Media Coverage The Sub Committee discussed the implications of a Guardian Blog piece written by a waitress at the Lord Mayor’s Banquet.
A Member questioned whether further provisions could be made in temporary staff contracts in order to protect the privacy of the City of London Corporation.
The Remembrancer stated that if more could be done in terms of introducing additional measures in the context of an event then he would be happy to look into this. Members were accepting of the fact that media interest was unavoidable particularly at public events to which journalists were legitimately invited.
Members were informed that the Prime Minister’s speech at the Lord Mayor’s Banquet usually focused on foreign affairs and that this was perhaps the most appropriate subject given the settings and attendees.
Social Media Members suggested that it would be useful to be provided with some training on the use of Social Media. The Town Clerk reported that this was to be addressed via a rolling Member Development Programme set to run, initially, from February – April 2014.
The Chairman stated that he regularly ‘tweeted’ in his capacity as Chairman of the Policy and Resources Committee, finding this a useful means of disseminating key messages.
A Member commented that it was now also possible to refer to personal twitter accounts on the City’s business cards.
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9. ANY OTHER BUSINESS THAT THE CHAIRMAN CONSIDERS URGENT Europe The Chairman took the opportunity to update the Sub-Committee on Europe.
He stated that the debate around Europe had now moved on significantly and that a clear business view had emerged -that Britain needed to be a member of and fully engaged in the European Union in order to ensure the best outcomes for the economy.
Members were informed that City businesses had made it clear that they were keen for the City Corporation and CityUK to be vocal in this debate and put across the ‘City view’.
Members referred to the importance of the reform debate/agenda and underlined that the best way to contribute to this would be from inside the EU.
The meeting closed at 3.50pm
Chairman
Contact Officer: Gemma Stokley tel. no.: 020 7332 1427 [email protected]
Page 18 Agenda Item 5
Committee(s): Date(s): Policy and Resources Committee 12 December 2013 Subject: Public Revenue Budgets – 2014/15
Report of: For Decision The Town Clerk, the Chamberlain, the Remembrancer
Summary
This report is the annual submission of the revenue budgets overseen by your Committee. In particular it seeks approval to the provisional revenue budgets for 2014/15, for subsequent submission to the Finance Committee. The budgets are summarised in the following table and have been prepared within the resources allocated to the Town Clerk and the Remembrancer. Latest Approved Original Budget Budget Movement 2013/14 2014/15 £000 £000 £000 By Division of Service Security and Contingency Planning 829 825 (4) Public Relations 2,739 2,735 (4) Economic Development 4,283 4,270 (13) Grants and Contingencies 3,485 2,775 (710) Ceremonial 5,632 5,545 (87) Division of Service Totals 16,968 16 ,150 (81 8) Income and favourable variances are presented in brackets
The 2014/15 provisional revenue budget totals £16.150m, a decrease of £0.818m compared with the budget for 2013/14. Main reasons for this reduction are : • grants and contingencies - the latest approved budget for 2013/14 includes provisions totalling £707,000 (central risk budgets £81,000, Policy Initiatives Fund £256,000 and contingencies £370,000) funded from underspends approved for carry forwards from 2012/13; • ceremonial - a decrease of £72,000 in the additional programmes of repairs and maintenance due to the phasing of schemes; and • the latest approved budget for 2013/14 includes expenditure of £135,000 (Town Clerk £116,000, Remembrancer £19,000) funded from underspends approved for carry forwards from 2012/13. Partly offset by: • an increase in 2014/15 of £81,000 for the net 1% allowance towards pay and prices as agreed by your Committee as part of the corporate budget guidelines.
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Recommendations The Committee is requested to: • review the provisional 2014/15 revenue budget to ensure that it reflects the Committee’s objectives and, if so, approve the budget for submission to the Finance Committee; and • authorise the Chamberlain to revise these budgets to allow for further implications arising from corporate efficiency projects and the finalisation of support service charges.
Main Report
Introduction
1. The Committee is responsible for:
• considering matters of Policy and strategic importance to the City of London Corporation including matters referred to it by other Committees and/or Chief Officers;
• the review and co-ordination of the governance of the City of London Corporation including its Committees, Standing Orders and the Outside Bodies Scheme, reporting as necessary to the Court of Common Council, together with the City Corporation’s overall organisation and administration;
• overseeing generally the security of the City and the City of London Corporation’s security and emergency planning;
• the support and promotion of the City of London as the world leader in international financial and business services and to oversee, generally, the City of London Corporation’s economic development activities, communications strategy and public relations activities; and
• the effective and sustainable management of the City of London Corporation’s operational assets to help deliver strategic priorities and service needs.
2. The provisional 2014/15 budgets, have been prepared in accordance with the guidelines agreed by your Committee and the Finance Committee and are within the resources allocated to the Town Clerk and the Remembrancer. Resources allocated incorporate a net 1% cash limit increase comprising 2% for pay and prices partly offset by 1% efficiency savings.
3. The budgets are set out in Table 1. Income and favourable variances are presented in brackets. Only significant variances (generally those greater than £100,000) have been commented on in the following paragraphs.
D:\moderngov\Data\AgendaItemDocs\5\8\3\AI00022385\$hvnxwt4r.docxPage 20 TABLE 1 Latest Movement Paragraph Analysis of Service Expenditure Actual Approved Original 2013-14 Reference Budget Budget to 2012-13 2013-14 2014-15 2014-15 £’000 £’000 £’000 £’000 EXPENDITURE Town Clerk 11,05 8 11,008 9,643 (1, 365) 5 Remembrancer 1,702 1,653 1,644 (9) City Surveyor 381 78 6 (72) 6 Total Expenditure 13, 14 1 12,7 39 11, 293 (1,44 6)
INCOME Town Clerk (1,581) (889 ) (235 ) 654 7 Total Income (1,5 81 ) (889 ) (23 5) 654
TOTAL EXPENDITURE BEFORE 11 ,56 0 11 ,850 11 ,0 58 (792 ) SUPPORT SERVICES AND CAPITAL CHARGES
SUPPORT SERVICES 4,17 2 4,403 4,378 (25 ) CAPITAL CHARGES 226 715 714 (1)
TOTAL NET EXPENDITURE 15 ,9 58 16 ,9 68 16 ,150 (818)
BY DIVISION OF SERVICE : Security and Contingency Planning 820 829 825 (4) Public Relations 2,645 2,739 2,735 (4) Economic Development 4,606 4,283 4,270 (13) Grants and Contingencies 2,6 04 3, 48 5 2,7 75 (710) Ceremonial 5,283 5, 632 5, 545 (87 ) TOTAL NET EXPENDITURE 15 ,9 58 16 ,9 68 16 ,150 (818)
4. Overall there is a reduction of £818,000 between the 2013/14 latest approved budget and the 2014/15 original budget. The main reasons for this movement are explained by the variances set out in the following paragraphs.
5. A decrease in the Town Clerk’s expenditure of £1.365m which is mainly a result of:
• the deletion of one-off carry forwards of £823,000 (Town Clerk’s local risk budgets £116,000, central risk budgets £81,000, Policy Initiatives Fund £256,000 and contingencies £370,000) from 2012/13 to 2013/14;
• the deletion of one-off items of expenditure of £632,000 in 2013/14 funded by grants/contributions (such as Alcohol Harm project, Crime Reduction initiatives and Flood Resistance and Resilience scheme); partly offset by
• a net cash limit increase of 1% totalling £71,000.
6. A decrease in the City Surveyor’s Additional Works Programme expenditure of £72,000.
D:\moderngov\Data\AgendaItemDocs\5\8\3\AI00022385\$hvnxwt4r.docxPage 21 7. A decrease in the Town Clerk’s income of £654,000 mainly due to the 2013/14 budget including income of £632,000 to fund one-off items of expenditure (see paragraph 5).
8. Appendix 1 analyses the revenue budgets between employees, premises, supplies and services, income etc., and also between funds. Members will note the variations between the actual expenditure in 2012/13 and the 2013/14 and 2014/15 budgets are largely due to changes in supplies and services as explained in Appendix 1.
9. An analysis of the movement in the employees budget is shown in the manpower statement in Table 2 below.
Latest Approved Budget Original Budget 2013/14 2014/15 Table 2 - Manpower Manpower Estimated Manpower Estimated statement Full-time cost Full-time cost equivalent £000 equivalent £000 Town Clerk 77.0 4,348 74.5 4,197 Remembrancer 14.5 909 14.5 904 TOTAL 91.5 5,257 89.0 5,1 01
Potential Further Budget Developments
10. The provisional nature of the revenue budgets particularly recognises that further revisions may arise from the necessary realignment of funds resulting from corporate projects including;
• savings arising from the on-going PP2P reviews; and
• central and departmental support service apportionments.
Revenue Budget 2013/14
11. The forecast outturn for the current year is in line with the latest approved budget of £16.968m (as detailed in Table 1).
Contact Officers: Ray Green - Chamberlain’s Department mailto:[email protected]
Paul Debuse - Town Clerk’s Department mailto:[email protected]
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APPENDIX 1
Analysis of Service Expenditure Actual Latest Original Note s Approved Budget Budget 2012-13 2013-14 2014-15 £’000 £’000 £’000 EXPENDITURE Employees 5,338 5,257 5,101 Premises 506 260 160 1 Transport Related Expenses 135 145 164 Supplies & Services 6,796 6,037 4,523 2 Private Contractors 321 358 365 Transfer to Reserve 45 0 0 Committee Contingency balance remaining 0 682 980 Total Expenditure 13,141 12,739 11,293
INCOME Government Grants (369) (304) 0 Other Grants & Contributions (800) (534) (208) Charges for Specific Services (164) (32) (27) Transfer from Reserve (248) (19) 0 Total Income (1,581) (889) (235) 3
TOTAL EXPENDITURE BEFORE SUPPORT 11,560 11,850 11,058 SERVICES AND CAPITAL CHARGES
SUPPORT SERVICES 4,172 4,403 4,378 CAPITAL CHARGES 226 715 714 4
TOTAL NET EXPENDITURE 15,958 16,968 16,150
CITY FUND 5,662 5,728 5,599
CITY’S CASH 10,296 11,240 10,551
TOTAL NET EXPENDITURE 15,958 16,968 16,150
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NOTES (main variations from 12/13 actual)
1. This variation is due to the phasing of the City Surveyor’s Additional works Programme.
2. Supplies and Services - A number of factors contributed to this variation:
Actual Latest Original Approved Budget Budget 2012-13 2013-14 2014-15 £’000 £’000 £’000 One -off grants met from PIF/contingency 1,296 1,308 424 Training and skills expenditure , met by developers contributions under Section106 Agreements 200 0 0 Local Area Agreement (improvement targets) expenditure 160 0 0 One off schemes for 13/14 : -Crime Reduction initiatives 0 150 0 -Alcohol Harm Project 0 85 0 10% Savings - Economic Development 0 (18 0) (180) One -off allocation Finance contingency 150 0 0 Drug Action Team - transferred to Community & Children’s Services 83 0 0 Various reductions/virements 0 (233) (628)
3. Income – variations mainly relate to expenditure above, especially: Actual Latest Original Approved Budget Budget 2012-13 2013-14 2014-15 £’000 £’000 £’000 Drug Action Team (392 ) 0 0 Alcohol Harm Project 0 (304) 0 S106 (contribution from developers ) (262 ) 0 0 LAA Reward grant (198) 0 0 Crime Reduction initiatives 0 (150) 0 Various o ne -off contributions/virements 0 190 289
4. Capital Charges – change in the basis of preparing the City’s Cash financial statements to United Kingdom Generally Accepted Accounting Practice (UKGAAP). Depreciation is now being charged for the loss in value of operational assets due to age, wear and tear, deterioration or obsolescence. Previously no such charge was made.
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Committee: Policy and Resources Date: 12 December 2013
Subject: Alcohol Harm Reduction Team Public
Report of: Town Clerk For Decision
Summary
1. On 14 February 2013 the Committee agreed to the City Corporation hosting a small team of officers working on a reduction of alcohol related harm st project from 1 April with the costs being fully reimbursable. This followed the cessation of the shadow London Health Improvement Board.
2. The approval of the more detailed terms of the arrangement were delegated to the Town Clerk in consultation with the Chairman and Deputy Chairman and following discussion with Public Health England, an executive agency of the Department of Health, the terms were agreed as follows:-
• the City Corporation to host a team of up to 5 staff (with the City directly employing the staff on a temporary basis) for a period of six months;
• the cost of the salaries involved being paid to the City quarterly in advance together with a charge for each work station and associated IT (£8,000 per desk per annum plus salaries);
• subject to agreement, an extension of the period for up to a further six months, subject to funding; and
• human resources services, finance services and a contact point service being made available at no charge to the hosted team.
3. Hosting the Alcohol Harm Reduction Team (AHRT) has worked well and as a consequence the agreement was extended in September for a period of three months to 31 December 2013. The City Corporation has since been approached by Public Health England and the AHRT about hosting the team for a further year.
4. The current contract with the Department of Health would however cease and the costs associated with the provision of accommodation (£8,000 per annum, plus salaries and other expenses) would now be reimbursed via a
Page 25
Safe Sociable London Partnership Board. The Board is being set up to provide oversight for its work and that of the AHRT. It will be chaired by Will Tuckley (the Chief Executive of the London Borough of Bexley and Senior Responsible Officer for the Partnership) and will include appropriate representatives of the City Corporation, Public Health England, as well as a Director of Public Health in London. The Board will manage any risks and ensure that the Partnership and the AHRT run to budget.
6. However, if for any reason during 2014 there was a shortfall in funding e.g. if the Team were to be wound up or its anticipated income stream reduced, Public Health England has agreed to underwrite any shortfall, including any potential redundancy liabilities, therefore the City Corporation’s financial position would be protected.
Recommendation 7. Approval be given to the City Corporation hosting the AHRT for 2014 subject to the receipt of written confirmation that Public Health England will underwrite any funding shortfall which might occur.
Contact: Angela Roach 020 7332 3685 [email protected]
Page 26 Agenda Item 7
Committee(s): Date(s): Policy & Resources Committee 12 December 2013 Court of Common Council 16 January 2014 Subject: Appointments to the Board of Governors of the Public Museum of London
Report of: Town Clerk For Decision Summary
1. The Museum of London is jointly managed by the City of London Corporation (the City) and the Greater London Authority (GLA), as set out in the Museum of London Act. As a result each party appoints nine members to the 18-person strong Board of Governors. The appointment of the Chairman alternates between the two parties and the GLA has just completed its appointment of the new Chairman. It became apparent throughout this process that the City and the GLA adopt significantly different processes to appointing Board members.
2. This report proposes that consideration is given to amending the City’s procedure for appointing members to the Board of Governors of the Museum of London to include greater clarity over the role and expectations, and to include an additional layer of candidate scrutiny.
3. The City appoints members through the usual process for appointments to City bodies, which involves seeking expressions of interest from the Court and holding a ballot where necessary. In contrast the GLA appoint using its Protocol on Mayoral appointments, which outline a series of measures to ensure that appropriate candidates are appointed to bodies such as Transport for London, the Metropolitan Police Authority and the London Fire and Emergency Planning Authority. Two key guiding principles for Mayoral appointments are:
• That the appointments process should be clear and transparent, and subject to oversight by an independent element within the process where relevant; and • That the Mayor and GLA officers will ensure that an appropriate process is utilised in respect of appointments made by the Mayor in order to fulfil the requirements of the above point as they relate to the context of each position to be filled.
4. On the issue of transparency the GLA protocol states that there should be clarity on the following: the role and function of the position, including the detailed terms and conditions or terms of appointment; the salary and/or allowances and any other associated benefits; the duration of appointment; the timescale and procedures for the selection and appointment process. It includes transparent advertisement of the role, giving details as above and including information on the body to which the appointment is being made. Information is provided on the expectations of appointees and on the appointment process itself. The independent element is a review of the process to verify that the appointment was conducted in a reasonable, fair and open manner. Finally, in many cases the GLA interviews for such appointments before notifying the Assembly of its decision. The Assembly does not have the power of appointment. This process supports the appointment of individuals with relevant skills, experience and interest to particular bodies.
Page 27 5. It is most usually in the gift of Court to appoint to bodies on which the City Corporation has representation and as such the current City appointment process does not have independent scrutiny of the appointments made. This is because the Court acts as the City’s scrutiniser for appointments, with the power of appointment resting in the hands of the many. In contrast, appointments made by the GLA are made by a small group of people or, in some cases, just by the Mayor. As stated above, many appointments are not subject to scrutiny by the London Assembly.
6. The City does not, however, provide a similar level of information as part of its procedures, nor does it select based on a role description and the relevant skills and experience required for the role. The GLA is able to attract high profile individuals in the cultural world that bring relevant skills to the Board, which is in part due to the fact that appointments are made through a transparent selection process.
7. A view has been expressed that the City Corporation might also wish to attract candidates that can bring skills to meet the needs of the Board and the Museum. As a result it is proposed that consideration is given to a separate appointments process being created that includes a layer of scrutiny in advance of selection at Court. Expressions of interest would still be sought in the usual way from all Members but will be accompanied by more information about the role, expectations from candidates and the skills required by the Board. A nominations panel would scrutinise the applications, interview candidates, and make a recommendation to Court. These changes would make the process more transparent with clearer expectations for, and scrutiny of, candidates from the outset. It is proposed that the nominations panel consists of:
• The Chief Commoner • The Chairman of the Policy & Resources Committee • The Chairman of the Board of Governors of the Museum of London
8. This proposal seeks to incorporate the best elements of the GLA process, such as greater scrutiny and transparency, in to the City’s current appointment process. It is believed that this will strengthen the process and ensure that the Board has the relevant skills and experience to realise the ambitions of the Museum of London.
Recommendations
It is recommended that the process for appointments to the Board of Governors of the Museum of London is amended to include:
• An application pack distributed to Members that have expressed an interest in standing that includes information about the role, the skills sought and the commitment required to fulfil it. • The creation of a nominations panel to scrutinise candidates with a view to recommending a candidate to Court. The panel will consist of: the Chief Commoner, the Chairman of the Policy & Resources Committee, and the Chairman of the Board of Governors of the Museum of London. • That the final right of appointment remains with the Court, as is currently the case.
Daniel Hooper Policy Officer, Town Clerk’s Department T: 0207 332 1432 E: [email protected]
Page 28 Agenda Item 8
Committee: Policy & Resources Date: 12 December 2013
Subject: Municipal Bond Agency Public
Report of: Chamberlain For Decision
Summary
This report informs the Committee of the Local Government Agency (LGA) proposal to move into phase two of its project to set up a collective Municipal Bond Agency, having established that there is enough demand among local authorities for a collective agency to justify the expenditure involved in taking the project further.
The proposed agency will raise money from the capital markets by issuing joint municipal bonds with the money then raised being lent on to local authorities at advantageous rates to pay for infrastructure developments and other projects. Around 21 councils have already expressed interest in helping develop the agency with 16 others considering joining in.
In phase two, the outline business case (OBC) will be reviewed and developed, preparations made to recruit a set-up team, and, if the OBC review is satisfactory, local authority contributions towards the set-up costs will be requested.
The City Corporation has expressed an interest in supporting the Agency, by contributing to its set up costs, and the Committee is asked to agree to this in principle, based on an indicative figure of between £50,000 and £100,000 as referred to in paragraph 7.
Recommendation
Members are asked to:-
1. Note the report;
2. support in principle the LGA’s project to create a Municipal Bond Agency and to the City Corporation contributing to the Agency’s set up costs; and
3. Delegate to the Town Clerk, in consultation with the Chairman and Deputy Chairman of this Committee the final decision on a contribution towards the Agency’s set up costs, subject to the outcome of the review of the outline business case as referred to in paragraph 10.
Page 29 Main Report
Background
1. In September the LGA Executive considered the outline of a project plan to establish a collective Municipal Bond Agency, which will raise funds from capital markets at regular intervals and on-lend to participating authorities. This is a key strand in the LGA’s Rewiring Public Services. – the LGA’s paper which sets out the changes it believes are needed at both a local and national level so that public services can help communities to meet people's future needs and aspirations. One proposition is to boost investment in infrastructure by creating a thriving market in municipal bonds.
2. Currently, councils borrow through the Public Works Loans Board (PWLB) which offers money at the rate of Treasury Gilts, plus an additional percentage set by the Chancellor. The LGA believes a municipal bond agency would allow local authorities to borrow at rates significantly below that offered by the PWLB.
3. The LGA now intends to move into phase two of the project, which will review the Outline Business Case (OBC), focusing on the preferred option, the Risk Capital Model, and its financial foundations. Phase two will also see preparations, including seeking contributions to setup costs from local authorities and the LGA’s own budget, for phase three, in which full implementation and establishment of the agency will take place. 4. The criterion for moving to phase two was that the LGA should identify a sufficient body of local authority support for the project to justify the expenditure involved in further development of the business case and give a realistic prospect of being able to finance the Agency’s set-up costs from a mixture of contributions from councils and from the LGA’s own budget. Local Authority Support 5. The LGA has made significant effort to attract interest from local authorities and build sufficient commitment to the project to justify moving to the next phase. The Chairman of the LGA has personally written to and made direct contact with a number of Leaders including the Chairman of the Policy and Resources Committee and all member councils have been e-mailed with an invitation to find out more about the opportunities this project presents.
Page 30
6. At present 21 councils have expressed an interest in working with the LGA to further develop the Agency. This includes the City Corporation. A further 16 are actively considering joining them. These 37 include London boroughs, Core Cities, county councils, city and borough unitary councils, district and borough councils, one Scottish council and a fire and rescue service giving a wide spread of interest across the full spectrum of council types. The number of councils interested continues to grow.
7. In-principle discussions have been held with elected members and finance directors from interested councils about the likely financial contribution that would be required from them towards the Agency’s set- up costs. A formula is presently being devised, however the likely set up costs will be around £2m and each contribution could be between £50,000 and £100,000. It is intended that these contributions will be repaid in 10 years’ time and attract interest in the meantime.
8. The LGA has established a finance directors’ group to which councils that have expressed a commitment to the project are invited. This has met three times. A group of leaders and other elected member representatives from those councils has also met once. An open meeting has also been held involving council finance directors and representatives from HM Treasury. This included a commitment from the Chief Secretary and was chaired by Sir Merrick Cockell.
9. Financial contributions will be formally sought during phase two.
Set-up costs
10. Participating local authorities have asked for some assurance of the assumptions about the overall cost estimate for delivering the project set out in the OBC. The LGA has therefore commissioned Ernst & Young with support from Clifford Chance LLP and a short term seconded council officer to examine these issues.
11. There is a feedback loop between the full review of the OBC and the size and timing of local authority contributions to set the agency up. It will not be possible to fix set-up cost contributions precisely until that review has taken place. The size of the LGA’s contribution is yet to be decided, too. For those reasons, no binding commitments to make a financial contribution will be made until the OBC review has taken place.
Page 31 Risk Assessment
12. Whilst there should be a significant reputational benefit from the City Corporation supporting the agency, there is some financial risk should the Agency fail and there is insufficient capital to repay each authority’s contribution towards the start-up costs; however the OBC review should provide reassurance against that risk.
Conclusion
13. Good progress looks to have been made to attract local authorities to support this project although they will not be asked to make a binding commitment to funding the project until the latter stages of phase two, by when work to revalidate and update the OBC will have been completed. This looks to be a worthwhile project that, subject to a satisfactory review of the OBC, should be supported by the City Corporation.
Chris Bilsland Chamberlain
T: 020 7332 1300 E: [email protected]
Page 32 Agenda Item 9 Committee(s): Date(s): Planning & Transportation 26 November 2013 Policy and Resources 12 December 2013 Court of Common Council 16 January 2014
Subject: Adoption of the West Smithfield Area Enhancement Strategy Report of: Director of Built Environment Public/For Decision Wards: Farringdon Within, Farringdon Without and Aldersgate Summary This report seeks approval for the adoption of the revised West Smithfield Area Enhancement Strategy and to inform Members about the recently undertaken public consultation and revisions to the Strategy. Copies of the Strategy and the consultation responses are available in the Member’s Reading Room.
The City has adopted several Area Enhancement Strategies as mechanisms for delivering public realm improvements in areas of significant change, including the Riverside, Cheapside, Barbican and most recently Aldgate & Tower, Fenchurch & Monument, Bank and Liverpool Street Area. The plan in Appendix B shows the current coverage of the City by Area Enhancement Strategies.
The Strategy has been developed to provide improvements to the public realm in the West Smithfield area. New developments and Crossrail will lead to increasing numbers of pedestrians using the streets. The Strategy will provide an improved, accessible and functional pedestrian environment that would support the projected increased pedestrian footfall, whilst supporting the activity of Smithfield meat market and the continuing operation of Bart’s Hospital. For example, amongst other things, it includes the creation of more space for pedestrians, measures to improve road safety in the area and additional public spaces, seating and tree planting where appropriate. Also, the strategy identifies current issues and future demands and sets out a framework for addressing these within the context of existing policies and guidance.
A public consultation on the strategy was undertaken from October to December 2012. Responses were generally positive and several changes have been made to the strategy document to take comments into account. The revisions relate mainly to: • The importance of providing accessible streets. • Road safety in the area. • The importance of the green spaces in the area. • The importance of maintaining a functional environment for Smithfield Market. • Maintaining parking levels to existing standards and enabling access to business premises.
Proposals have been grouped into high, medium and low priorities in the delivery plan for the strategy. It is anticipated that funding for these will be from external sources such as Section 106, Section 278, the Community Infrastructure Levy (CIL) and Transport for London. If the strategy is approved, delivery of the schemes will be initiated through the project gateway process broadly in the priority order set out.
Funding totalling £7m has been identified towards enhancement projects for the Strategy area through existing Section 106 and Section 278 agreements related to the Barts Close development. A gateway 2 report for Bartholomew Close Environmental Enhancement has been approved as part of the Environmental Enhancement: Projects Programme report submitted to Planning & Transportation Committee, 14 May 2013 and Projects Sub-Committee, 16 th May 2013.
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Recommendation It is recommended that: (i) The West Smithfield Area Enhancement Strategy is adopted.
Main Report Context 1. The West Smithfield area is located to the north-west of the City, sharing a boundary with the London Borough of Islington to the north and the London Borough of Camden to the west (Please refer to Appendix A). The area has a distinctive mixed use character with a strong residential component. Key local institutions are Smithfield meat market and St. Bart’s Hospital.
2. Smithfield-Farringdon has been designated as an Area of intensification in the London Plan (2011) and it is considered that further economic growth and employment can be supported in the area. Crossrail Farringdon East, opening in 2018, will become a major public transportation hub, and will bring increasing number of people to the area. The area is also identified in the City’s Core Strategy as one of the key areas of significant change and challenge that is subject to increased pedestrian flows as a result of Crossrail.
3. The area enhancement strategy has been developed to provide improvements to the public realm in order to accommodate future growth. It will provide an improved and fit for purpose vehicle and pedestrian environment that would support the increase pedestrian footfall in the area, whilst supporting the activity of Smithfield meat market the continued operation of St Bart’s Hospital.
4. There are many observed issues and pressures for change within the West Smithfield area, particularly relating to accommodating future growth. Identified pressures include: • There will be significantly more pedestrian footfall, cycle and vehicle movement through the West Smithfield area as a result of the new Crossrail Farringdon East station. The number of pedestrians on Lindsey Street/Long Lane will increase from the current flow of an estimated 1,000 persons in peak hours/weekday to 2,800 persons in the same period by 2026 ( Crossrail figures ).
• Accessibility is one of the main issues in the area. Many streets have very narrow footways as a result of the medieval street pattern, making them inaccessible for wheelchair and disabled users, often forcing people into the carriageway.
• The redevelopment of St. Bartholomew’s Hospital (under construction) and Bartholomew Close redevelopment.
• Security and road safety is an increasingly important issue in the area as result of its 24 hour activity. The evening and night-time economy is becoming increasingly active with more restaurants, bars and clubs attracting visitors. This is causing growing concern in the area among residents, business occupiers and Smithfield Market, particularly in relation to cleansing, anti-social behaviour and vehicle movement.
5. Area Enhancement Strategies have previously been prepared for parts of the City to deliver improvements to the public realm including Cheapside, the Eastern City Cluster and most recently Aldgate & Tower, Fenchurch & Monument, Bank and Liverpool Street Area. The coverage of the City by Area Enhancement Strategies is shown on the plan attached at Appendix B.
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The Strategy 6. The preparation of an area strategy for West Smithfield was instigated as a result of the proposed development of Bartholomew Close and the construction of Crossrail Farringdon East Station. The adoption of an area based approach was needed in order to respond to the changing nature of the area and accommodate future growth. 7. The strategy includes many elements of the, “ Farringdon Urban Design Study ” completed in 2010 and managed by Design for London in partnership with the City of London, Network Rail, Transport for London, English Heritage, Crossrail, the London Borough of Camden and London Borough of Islington.
8. The West Smithfield Area Enhancement Strategy is a comprehensive document that provides a clear framework for the future of the public realm. The objectives are to address current problems, ensure the area is able to accommodate future growth and to create a successful and sustainable public realm which reflects the City’s position as a world class financial, business and cultural centre. 9. The area strategy includes a range of street scene improvements, whilst preserving and enhancing heritage assets and addressing pressures for change. The strategy covers the following themes: Accessibility and Movement: • Creating more space for pedestrians, particularly on routes that are impacted by Crossrail; (Long Lane, Lindsey Street and Hayne Street). • Implementing access improvements and safe pedestrian crossings throughout the area, primarily on Grand Avenue, West Smithfield, and Little Britain. • Considering measures to improve road safety. • Creating new and improved access points to public gardens, such as Postman’s Park and the Rotunda Garden.
Public Spaces • Creating new and enhancing existing public spaces, such as at Bartholomew Close, and considering the removal of the ambulance station south of the rotunda to create a new public square. • Rationalizing street furniture and provide opportunities for seating where appropriate. • Adding interest to the public space through art installations. • Ensuring that any improvements take account of the historic character of the area.
Planting and Open Spaces • To plant individual trees at key junctions and streets, subject to their impact on heritage assets, enhance quiet and tranquil areas, reduce noise pollution and enhance biodiversity.
Courtyards and Alleys • To improve accessibility throughout the area, whilst taking account of the historic character of the area, in line with the Smithfield Conservation Area; Character Summary & Management Strategy SPD.
10. An Equality Impact Assessment (EQIA) has been carried out for the Strategy and it is considered to have positive impacts upon the users of the City’s streets and spaces. 11. All projects identified within and arising from the Strategy will be subject to detailed options appraisal, targeted consultation and reportingPage via 35the relevant Committee processes.
Public Consultation Exercise 12. In July 2012, the draft West Smithfield Area Enhancement Strategy was reported to the Planning & Transportation Committee and approval was given for a public consultation exercise on the Strategy. 13. The public consultation was undertaken from October to December 2012 and 40 written submissions were received. All submissions have been collated and are available in the Member’s Reading Room or electronically upon request. 14. This consultation was carefully targeted to ensure that the views of relevant stakeholder groups were gathered. A variety of consultation methods were utilised including: • Direct consultations with the main stakeholders, regulatory agencies and the Corporation’s statutory consultees. • City of London website - West Smithfield Area Enhancement Strategy webpage with a link to return comments on the draft Strategy via e-mail. • Stakeholder meetings: Smithfield Market Tenants Association, Smithfield Market Superintendent, Haberdasher’s Livery Company, Butchers Livery Company, and residents of the Bartholomew Close area. • Letters and consultation leaflets to all residents and businesses in the area. • Emails and briefing sessions with Ward Members. • City AM article (hard copy, Thurs 13 th September 2012). • City Resident article (hard copy, Issue 27 – Autumn/Winter 2012). • City View article (online, October 2012 edition). • Hard copies of the draft Strategy were provided for information in the Guildhall Library and Guildhall North Wing (Planning reception). • Link on the weekly City Traffic Management Bulletins. • On-street information node signs throughout the Strategy area. • Door- to-door survey of retail units.
Responses to the Public Consultation and proposed changes to the Strategy 15. The majority of comments were received via email to the West Smithfield Area email address and written letters were received in response to the consultation leaflet. All submissions have been collated and are available in the Member’s Reading Room or electronically upon request. 16. The overall response to the draft Area Enhancement Strategy has been positive and the proposals have largely been well received by the local community. Many respondents provided detailed comments that have assisted in prioritising and refining the projects identified within the Strategy. 17. The three most common themes raised in the consultation were: • Pedestrian environment and accessibility. • Road safety, speed of vehicles and general vehicle movement. • Historic character and enhancing green spaces.
18. Meetings were held with key stakeholders and their responses can be summarised as follows: • Smithfield Market Tenants Association and Smithfield Market Superintendent : The importance of maintaining a functional environment for the market and maintaining parking levels and loading bays. The need to allow enough space for large vehicles in relation to footway widening proposals. Page 36
• Haberdasher’s Livery Company : maintaining parking levels to existing standards and enabling access to the Hall and business premises. Overall, positive comments were received; particular support was given to the proposals to consider a bridge-link into the Rotunda garden from the south side and the removal of the ambulance station to create a new public space.
• Butchers Livery Company : maintaining parking levels to existing standards and enabling access to business premises, including servicing, delivery and other requirements.
The main comments received and changes to the document are summarised as follows: 19. Pedestrian and Street environment Comments Received: • The lack of dropped kerbs and the need for an accessible street environment was highlighted, particularly in the context of the Hospital and Doctors surgery and the residential clusters.
• A number of responses expressed the need to improve pedestrian safety, and access throughout the Strategy area and supported the proposal to increase footway widths along busy streets, such as Long Lane and the area around Barbican Station.
• Many people raised issues about road safety concerns, particularly in relation to crossing Long Lane, West Smithfield, Smithfield Street and East Poultry, due to its width and the speed of vehicles travelling along it.
• The proposals for the extension of footway space to improve the pedestrian environment and capacity were largely welcomed. However, some concerns were raised that the proposed footway widening may have a negative implication on the operation of the meat market.
• A significant number of responses were received in relation to the pedestrian crossing and links to the Rotunda Garden. The proposal for a new pedestrian-bridge link on the south side of the Rotunda Garden was well supported.
Amendments to the Strategy in response to comments:
In response to the above points, improvements to provide an accessible street environment have been prioritised in the delivery plan. The Strategy has been amended to make it clear that proposals should take the working meat market and its needs into account. Any footway widening will also need to take account of parking and loading requirements and the needs of other road users. The area around Barbican station will be included as a site in need for enhancement.
20. Cycling Comments Received: • A few responses commented that the draft Strategy did not account adequately for cycling needs and increased footway widths would impact on cycle safety. • Concerns were raised on the conflict between pedestrians and cyclists along Grand Avenue, Cloth Fair and Little Britain.
Page 37 Amendments to the Strategy in response to comments:
Any footway widening proposals will need to take account of other road users including cyclists. There is clear evidence that the pedestrian environment needs improving; however this will not be undertaken without consideration for the needs of cyclists or road users safety. The traffic demands and the implications for all road users will be carefully reviewed as part of the detailed design of the proposals.
21. Spaces/Greenery Comments Received: • The consultation confirmed the importance of green spaces for the local community. • Widespread support was received for the enhancement of the few existing open spaces within the Strategy area, whilst maintaining their historic character. • The provision of street trees and greenery in this area was well supported.
• Negotiation the removal of the ambulance station to provide a new and improved public space was strongly supported.
Amendments to the Strategy in response to comments: In response to the above comments, the strategy has been amended to emphasise the importance of enhancing the existing public green spaces in the area. The priority of the consideration of removing the ambulance station has been increased to medium from low in the delivery plan.
22. Vehicle movement and servicing: Comments Received: • Additional traffic calming measures were specifically requested along East Poultry Avenue, Smithfield Street and Long Lane to slow down vehicles. • Not enough on-street parking and loading bays was a concern of some users.
• Responses stressed the fact that if the pedestrian environment was to be improved and footways widened, loading bays should be integrated in the proposals along with disabled parking.
Amendments to the Strategy in response to comments: The proposals for these areas will highlight the need to improve road safety and this will be a key objective as schemes are developed. This feedback has been forwarded to City Transportation team for consideration as part of the Road Danger Reduction Plan. As schemes are developed, loading and parking requirements will also be key considerations.
23. Historic Character:
Comments Received: • The consultation confirmed the importance of maintaining the historic character of the area, particularly around the Bartholomew Close development, alleyways and lanes. • Comments were received in relation to the difficulty in navigation around the streets and the accessibility constraints given the tight medieval street pattern.
Amendments to the Strategy in response to comments:
Page 38 In response to this, proposals to improve accessibility and the wider public realm will be carefully designed so that they do not have a negative impact on the historic character of the area.
24. Other General Comments: • The lack of provision of public toilets, despite provision in the Rotunda. • Antisocial behaviour was not identified as a serious issue. • Improvement of street lighting primarily, along main pedestrian routes and alleyways was desirable. • General support for de-cluttering of footways (removal of bollards where possible). • Value for money considerations: there were some comments received regarding cost implications for the proposals.
Implementation Framework and Funding Strategy 25. The West Smithfield Area Enhancement Strategy sets out a Delivery Plan (Appendix C) which identifies projects arising from the Strategy. The projects will be delivered according to priority level (High, Medium and Low priority categories) and progressed as appropriate funding is identified and released. 26. The High Priority projects include accessibility improvements and street scene improvements related to the associated Section 106 and Section 278 agreements (estimated contribution £7m) from the Barts Close development. 27. It is anticipated that the funding for improvement projects arising from the Strategy, will be externally provided via Section 106 and Section 278 agreements and Community Infrastructure Levy (CIL) contributions from future developments within the area. Funding bids will be made to external bodies such as Transport for London. 28. Any projects arising from the Strategy that are not currently identified within the City’s financial forecasts will be subject to further approval based on the prioritisation of the proposals and availability of funding sources.
Financial Implications 29. The consultant’s fees to develop the area strategy document and City of London staff costs of £17,000 were fully funded by the developer of Bartholomew Close, Helical Bar.
Corporate & Strategic Implications 30. Corporate Plan: The strategy will support the delivery of the Strategic Aims : ‘To support and promote the City as the world leader in international finance and business services’ by ensuring that the area is fit for purpose in terms of function and environment and is able to accommodate future growth. ‘To provide modern, efficient and high quality local services and policing within the square mile for workers, residents, and visitors whilst delivering sustainable outcomes’ by providing a fitting and functional local environment that supports sustainable transport and promotes the cultural and historic identity of the City’.
Page 39 31. The Core Strategy: The City’s Core Strategy identifies 5 Key City Places as key areas of significant change and challenge. The West Smithfield Area, lies within the North of the City, Key City Place (policy CS5). The objectives and key principles of the Area Enhancement Strategy aim to reflect and address this evolving and challenging local context.
Conclusion 32. The West Smithfield Area Enhancement Strategy is based on evidence of need and requirements for future sustainable growth. The Strategy document sets out a clear framework of proposals for the improvement of the public realm within this area. 33. The Strategy is linked to and informed by, the City’s Core Strategy and emerging Local Plan, urban analysis and public consultation. The objectives and proposals of the Strategy develop further the objectives contained within the London Plan, the Mayor of London’s Transport Strategy, the City’s Corporate Plan’s and the Department of the Built Environment Departmental Business Plan. 34. The Strategy has been revised in response to the public consultation feedback to ensure the document reflects the needs of the City community. It sets out a Delivery Plan which identifies the projects arising from the strategy, prioritises them and indicates the funding strategy for delivery. 35. It is recommended that Members adopt the revised West Smithfield Area Enhancement Strategy.
Appendices Appendix A: West Smithfield Area Enhancement Strategy Boundary Plan Appendix B: CoL Area Enhancement Strategies Map Appendix C: Delivery Plan
Background Papers • Bank, Fenchurch & Monument, Liverpool Street and West Smithfield draft Area Enhancement Strategies – Pre-consultation report for Planning & Transportation Committee, 24 th July 2012. Author
Maria Herrera Project Officer (Environmental Enhancement) 020 7332 3526 [email protected]
Page 40
Appendix A - West Smithfield Area Enhancement Strategy Boundary
West Smithfield Area
Page 41
Appendix B - CoL Area Enhancement Strategies Map
Page 42
Appendix C – Delivery Plan (The costs are estimates, based on similar schemes and current industry rates for comparable works). Priority Scheme Cost Funding strategy Target (£)
High Priority High Accessibility improvements: £750 - £900K S106 2014-2017 Including widened footways, improved S278 crossings, clutter removal. CIL Priority areas (lanes and alleyways): • Cloth Fair • Middle St • Kinghorn St • Newbury • Bartholomew close • Rising Sun court • Half Moon court • Braidwood passage • East passage • Cloth Street High Bartholomew Close area, (Barts £7.0m S106 2014-2019 Close) Improvements to pedestrian S278 environment; widening footways, (Bartholomew Close rationalising street furniture, raised development) pedestrian crossings and public realm enhancements.
High Cross rail related projects : provide £2.5 – 3m S106 2014-2018 safe pedestrian crossings, widen S278 footways, and raised tables. CIL Opportunities to integrate parking and TfL loading bays into the footway design. Crossrail • Long Lane/West Smithfield • Grand Avenue/Long Lane • Lindsey Street • Hayne Street
High Bartholomew Hospita l area: £300K - S106 2014-2016 Improve access routes and £400K S278 pedestrians crossings at key locations. (Re-development of Bart’s Hospital)
High Improve Cycling networks: £150K- S106 2014-2018 Across the West Smithfield Area, to £250K S278 explore ‘quiet way’ cycle routes and CIL provide additional cycle parking where possible. (Subject to a transport impact assessment)
Medium Priority Medium Rotunda Garden : £1.5 – 2.5 m S106 2016-2018 Creating a pedestrian bridge on the S278 south of the garden to create a direct CIL route to Giltspur Street. Opportunities Other external for improving the pedestrian crossings funding sources to and from the garden.
Medium Removal of Ambulance station: £1.5 – 2.5 m S106 2016-2018 To reconnect the space to the rest of S278 the market place in West Smithfield CIL and create a high quality pedestrian Page 43 Other external space with controlled parking funding sources opportunities .
Medium Tree planting £75K-£100K S106 2014-2019 In line with the CoL Open Spaces S278 Strategy and Tree Strategy. CIL
Low Priority Low Little Britain south: £500K- S106 2015-2019 Opportunities to create a raised £800K S278 carriageway, with a new entrance to CIL Postman’s Park from Little Britain. Opportunities for street tree planting
Low Smithfield street -General Market £500-£800K S106 2016-2020 public space: S278 Create a new public space that can CIL allow for flexible uses; with tree planting, seating and planting in planters.
Low Giltspur Street: £6000K- S106 2015-2017 Footways could be widened on both £800K S278 sides. CIL TFL
Low West Smithfield -Snow Hill: £400K- S106 2016-2019 To increase footway space and £600K S278 introduce tree planting and seating CIL opportunities. Considering measures TFL to improve road safety.
Low Public art & culture and Lighting £250K- S106 2015-2019 strategy: £450K S278 Integrate a lighting strategy to enhance CIL the historic character and local Other external architecture. funding sources
Page 44 Agenda Item 10
Committee : Policy and Resources Date: 12 December 2013
Subject: Institute for Government: sponsorship of an events programme on “Government and the Economy” Report of: Director of Public Relations For Decision
Summary The Institute for Government (IfG) is an independent cross-party charity which provides evidence-based advice on the operations of government and public policy. The IfG draws on examples of best practice from around the world, drawing on the expertise of both politicians and government officials. The IfG is planning a series of events, encompassing both public seminars and private roundtables, to examine the relationship between government policy and the economy. This series will investigate this relationship through the lens of policy issues which IfG research has identified as crucial for sustainable economic growth: infrastructure, skills, industrial policy, and planning and housing. The purpose of the series is to illuminate examples of best practice in economic policymaking, helping to build a new consensus for how it is best designed and promulgated. The IfG is seeking £25,000 of funding from the City of London Corporation, which would be sole sponsor of the event series. In return for this sponsorship, the City Corporation will receive branding on all publications, both in print and online, associated with the series; in addition, the City Corporation would closely work with the IfG to devise the guest-list for each event, in all of which the Policy Chairman would be able to play a prominent role. In particular, this series would reinforce and broaden the City Corporation’s relationship with a range of key political, academic and business figures, as well as other key audiences, as outlined in the Communications Strategy 2013-2016 . Recommendation This report recommends that your Committee agrees to sponsorship of the IfG’s ‘Government and the Economy’ event series at a cost of £25,000 to be met from your Committee’s Policy Initiatives Fund for 2013/14, categorised under Events , and charged to City’s Cash .
Background 1. The IfG is an independent, cross-party charity which works with all the main political parties at Westminster and with senior civil servants in Whitehall. Drawing on the expertise of both politicians and government officials, the IfG seeks to provide evidence-based advice on the operation
Page 45 of government and its promulgation of public policy, which draws on examples of best practice from around the world.
2. The IfG has two objectives: first, the advancement on a non-party political basis of education in the art and science of government in the UK for the benefit of the public; and, second, the promotion of efficient public administration of government and public services in the UK by providing programmes of education, training, research and study. In so doing, the IfG works with a range of organisations – including other think tanks, charities, media outlets, academic institutions, consultancies and providers – thereby enabling it to achieve its goal of making government work better. The IfG undertakes research, provides high quality development opportunities for senior decision makers and organises events to provide fresh thinking on issues which impact upon government.
3. The Chairman of the IfG is Lord Sainsbury of Turville, Chairman of J. Sainsbury PLC 1992-1998 and the current Chancellor of the University of Cambridge. The Executive Director of the IfG is Rt Hon Peter Riddell who took up the Directorship in January 2012. Prior to this, Mr Riddell had a career in journalism initially at the Financial Times and subsequently at The Times . For ten years up 2012, he also conducted the interviews for the City Corporation’s publication CityView . The majority of the IfG’s funding comes from the Gatsby Charitable Foundation, one of the Sainsbury Family Charitable Trusts.
4. The City of London Corporation recently worked with the Institute for Government on a highly successful series of events that examined the relationship between government and business. This series involved a range of high-level participants including Sir Bob Kerslake, Martin Donnelly, Lord Browne, Michael Fallon, Lionel Barber, Paul Tucker and Sir Andrew Cahn.
Proposal 5. The IfG is planning a series of events, encompassing both public seminars and private roundtables, to examine the relationship between government policy and the economy. This series will investigate this relationship through the lens of policy issues which IfG research has identified as crucial for sustainable economic growth: infrastructure, skills, industrial policy, and planning and housing.
6. The purpose of the series is to illuminate examples of best practice in economic policymaking, helping to build a new consensus for how it is best designed and promulgated. The series will ask whether government
Page 46 should have a strategy for the economy; whether there is a role for government in supporting particular sectors of the economy; and, whether there are ways in which government action can help or hinder economic recovery. In so doing, the series aims to promote a better understanding of how government can build institutions which support sustainable prosperity; build on the appetite for greater dialogue between business and the public sector about government’s role in contributing to economic success; and further develop the relationships between government and business encouraged by the City Corporation and the IfG’s previous work together.
7. The IfG is seeking £25,000 of funding from the City of London Corporation, which would be sole sponsor of the event series. In return for this sponsorship, the City Corporation will receive branding on all publications, both in print and online, associated with the series; in addition, the City Corporation would closely work with the IfG to devise the guest-list for each event, in all of which the Policy Chairman would be able to play a prominent role. In particular, this series would reinforce and broaden the City Corporation’s relationship with a range of key political, academic and business figures, as well as other key audiences, as outlined in the Communications Strategy 2013-2016 ; it would also reinforce the Lord Mayor’s initiative on infrastructure.
Financial Implications 8. The City Corporation will be the only financial contributor to this series of events. It is proposed that the required funding of £25,000 be met from your Committee’s Policy Initiatives Fund for 2013/14, categorised under Events , and charged to City’s Cash . The Policy Initiatives Fund 2013/14, currently amounts to £237,000 prior to any allowances being made for any other proposals on today’s agenda.
Conclusion 9. The IfG’s work, in general, and this event series, in particular, accord well with the role of the City of London Corporation in promoting debate on issues that affect the City of London; sponsorship of the event would provide the City Corporation with unprecedented access to and high level interaction with a number of the City of London Corporation’s key audiences, as outlined in the Communications Strategy 2013-2016 , and links well with key elements of The City Together Strategy: The Heart of a World Class City 2008-2014 and wider economic development programme.
Page 47 Contact: Tony Halmos Director of Public Relations 020 7332 1450 [email protected]
Page 48 Agenda Item 11
Committee: Policy and Resources Date: 12 December 2013
Subject: Project Funding Public
Report of: Town Clerk For Decision
Summary
1. The allocation of resources for two projects, the Guildhall Art Gallery Lighting and the London Metropolitan Archives (LMA) Roof, are due to be considered by the Resource Allocation Sub-Committee later this day. In the normal course of events the recommendations of your Sub-Committee would be considered by the Policy and Resources Committee at its next meeting which on this occasion takes place on 21 January 2014. However the timescale for delivering the Guildhall Art Gallery Lighting project is such that it will need to be considered before the date of the next meeting.
2. It is therefore proposed that, subject to the views of your Resource Allocation Sub-Committee, the approval of the funding for the lighting project and, should it be necessary the LMA’s roof project, is delegated to the Town Clerk in consultation with the Chairman and Deputy Chairman. Both of these projects have been categorised as essential .
Recommendation
3. Subject to the views of your Resource Allocation Sub-Committee, the approval of the allocation of resources for the Guildhall Art Gallery Lighting and, should it be necessary the LMA’s roof project, be delegated to the Town Clerk in consultation with the Chairman and Deputy Chairman.
Contact: Angela Roach 020 7332 3685 [email protected]
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Page 50 Agenda Item 12
Committee: Policy and Resources Date: 12 December 2013
Subject: Public Report of Economic Development Activity for September to November 2013 and performance against the Business Plan 2013-16 Report of: For Information Director of Economic Development Summary
This report covers highlights of Economic Development activity between September and November 2013, and a summary of progress against the 2013- 16 Business Plan objectives. The last report to the Policy and Resources Committee covered performance to Quarter 1 (June) and activity to August 2013. Recommendations
Members are asked to note the report.
Main Report
A. Highlights and Key Achievements against Business Plan Objectives – September 2013 to November 2013
Objective 1: Promote the City internationally as Europe’s and the world’s preeminent financial and business centre, supporting City interests in global markets and building stronger links with other parts of the UK.
1. Your Chairman has visited France, Denmark, Belgium, Luxembourg and Greece , meeting with representatives of government and regulatory bodies, and the financial services sector. 2. Your Chairman hosted the Brussels Annual City Reception in November with approximately 200 guests from across the EU institutions, Member State Representations and the financial services industry. 3. In September we organised a roundtable discussion for a delegation from the Asset Management Association of China, and UK asset managers as part of the work promoting the UK’s investment management industry overseas by UKTI and HM Treasury. 4. The City of London India Advisory Council annual London event took place in October. Eight Advisory Council members, who are senior Indian financial services practitioners, and key City stakeholders attended the events hosted by your Chairman including discussions on: Foreign Exchange markets and emerging markets currencies; potential development of Mumbai as a reinsurance hub, and financial developments in emerging markets.
Page 51 5. A strategy is being formulated to deepen the City’s engagement with Singapore following a visit by your Chairman. The two day visit in October included discussions with key stakeholders looking at the opportunities and challenges that London and Singapore face , and areas where we could build further engagement. 6. Research published in November ‘From local to global - Building a modern financial centre’ focussed on the patterns of development of financial centres as they grow from serving local markets, through to international markets. 7. Research is underway looking at flows of investment from emerging markets into the UK and other developed markets as part of the programme of work with the China and India offices, and Advisory Councils. This will be published in December. 8. Looking at ways in which the City’s business population and associated needs are changing, research is underway on firm migration looking at patterns of firms coming into and out of the City, in terms of size, employment, sector and business characteristics. This will include the retail offer in the City, patterns of movement around Tech City, and serviced offices. This is due to be published in December. 9. The annual Total Tax publication (sixth edition) will be published in December, looking at the contribution to government tax receipts by UK’s financial services sector. 10. A City financial and professional services Industry Briefing Course (IBC) was held in September for 17 Foreign & Commonwealth Office and UK Trade and Investment (UKTI) officials. The majority were either already working overseas, or were about to, including one Ambassador-designate. 11. To encourage the growth of London’s role as a centre for Islamic finance and related activity, we contributed to a reception hosted by CoLC for delegates to the World Islamic Economic Forum.
Objective 2: Ensure that the City of London Corporation, both in its own right and working with partners (e.g. TheCityUK), plays a leading role in promoting and developing a positive business, regulatory and policy environment, one in which the international financial services industry can thrive, continue to serve its customers and be a facilitator of economic growth and job creation.
12. Focusing on US and EU financial regulatory reform and prospects for convergence, a dinner took place in September with British American Business as part of their policymaker roundtable series for its members and other City stakeholders. 13. Social investment work continues to focus on creating a suitable policy and legal environment. We are working with partners to coordinate responses to the Financial Conduct Authority’s consultation on proposals to changes that will have a direct effect on the marketing of social investments . We are also responding to the Law Commission’s consultation on fiduciary duties of investment intermediaries (including charitable foundations) to enable trustees to take into account other
Page 52 considerations alongside profit, such as the social impact of their investment. Current regulatory framework for social investment often falls between those established for philanthropy, and others for traditional investment. 14. We have continued to engage with Ministers and officials on the issue of entry to the UK for skilled people, investors, entrepreneurs and potential clients for City business . We have also continued to consult City and wider business stakeholders on the impact of visa policies and the operation of the borders, either on the entry of relevant visitors, or on the perception of the UK being “Open for Business”. 15. As a key part of the IRSG’s engagement strategy around the proposed Financial Transaction Tax (FTT) two pieces of research are underway. One focusing on the impact on household savings for different EU member states, the other exploring how well the current design is likely to achieve stated aims. Launch timing is being agreed with the International Regulatory Strategy Group (IRSG). 16. Research around the economic impact of short term aviation capacity options for the south east, jointly commissioned with London First and originally scheduled for release in autumn, will now be released in January. The initial findings suggest these will provide a more useful input to the Davies Commission on the need for a long term solution, rather than the current review of short term options. 17. As a result of facilitating a visit for Southwark Academy Business and Economics A-Level students, two work placements have been agreed at City of London. Students were told about career paths of colleagues in CoL finance division.
Objective 3: Encourage, support and promote enterprise and responsible business growth across London.
18. The Angels in the City programme hosted investor-readiness events for a further 50 potential new investors from the City and brought together 100 potential investors recruited to date, with 10 early-stage businesses seeking funding at the latest in the series of investment pitching events in October. City Corporation funding now also acts as ‘match-funding’ to draw down additional EU funds to deliver additional investment pitching events. 19. Supporting entrepreneurial development we arranged sponsorship of the second Tech London Advocates gathering in October - a group of 300 influential people from the Tech City cluster, mainly from the private sector. 20. Launch48’s Pre-Accelerator Programme , supported by City Corporation funding, is a series of eight, weekly three hour workshops with the objective of polishing start-ups looking to raise finance . 10 start-ups from the City’s neighbouring boroughs commenced the programme in October. 21. Celebrating seven award-winning businesses engaging with their local communities , including three Small and Medium Sized Enterprises, the Lord Mayor’s Dragon Awards 2013 ceremony was held in October.
Page 53 22. To further support responsible business growth in London, and create a more stable income , Heart of the City began offering paid-for services to alumni businesses which have completed the free Newcomers programme. 23. 61 businesses graduated from the Heart of the City Newcomers programme , which helps businesses develop CSR programmes . Key progress statistics from these businesses include: 96% reported increased staff morale and 86% reported staff improvement of skills through CSR activities.
Objective 4: Act as a key partner in regeneration, research, corporate responsibility, social investment and SME growth to help realise the economic and social potential of London, especially the City and our neighbouring boroughs.
24. Your Committee recently approved City Corporation sponsorship of ‘London Works’ , a social enterprise temporary recruitment agency set up by the East London Business Alliance, with the aim of placing over 3,300 local young people into temporary/contract roles within the City and Canary Wharf in its first five years. A ‘soft launch’ took place in October, to be followed in the New Year by a full launch of the initiative. 25. City Action has produced ‘ Joining Forces; a good practice guide for corporate community partnerships ’, launched by the Lord Mayor in November. The guide is freely accessible to businesses and charities to advise them on how they can work together to address social challenges. 26. Heart of the City’s ‘SchoolstoBusiness ’ successful pilot assisting SMEs to work with schools on employability issues is nearing its conclusion, and next steps are under consideration. 27. Following your committee’s agreement for City Corporation sponsorship ‘Teen Tech City’ event took place in November. This aimed to inspire nearly 500 local schoolchildren, mostly from neighbouring boroughs, to continue studying science, technology, engineering and maths (STEM), using businesses from the ‘Tech City’ cluster as a hook. 28. The City Business Traineeship scheme this year placed 108 school leavers into paid work placements in City firms, including 8 hosted by the City Corporation. The awards event, hosted by the Lord Mayor, took place in September at DLA Piper, recognising participating employers and trainees. 29. Central London Forward’s membership has increased to eight Central London Boroughs to include Wandsworth . CLF continues to engage on London issues including: commercial to residential planning relaxations, transport, Local Implementation Plan (transport) funding, Source London, Central London Cycle Grid, New Homes Bonus pooling, and affordable rent cap. CLF’s £2.1m employability project (funded by the CoL) is now in the specification design phase, with bids to be invited in December / January 2014 from third sector providers. Cross River Partnership , co-chaired by the Chief Commoner is managing project.
Page 54 30. The City Corporation hosted the Global Impact Investing Network (GIIN) conference in October with over 300 asset managers and owners, from over 35 countries, learning about social investment. 31. As a result of the UK Presidency of the G8, a social investment taskforce has been established. Your Chairman represents the Corporation on the National Advisory Board for this taskforce. 32. In October the City Corporation jointly launched a new Social Investment Research Council , with the Cabinet Office, Big Society Capital, the Big Lottery Fund and Citi. This builds on previous joint research in this area (this year around tax incentives and impact assessment), with two new pieces of research in the process of being commissioned around new sources of capital and pricing risk.
Objective 5: Contribute to the City of London Corporation’s communications agenda and increase EDO’s profile across the Corporation and outside.
33. Positive media attention has been obtained for: the Lord Mayor’s Dragon Awards, the City Business Traineeship scheme, Heart of the City and SchoolstoBusiness (Heart of the City’s pilot project) and a range of City, EU and international activity. 34. Our research blog has continued to publish articles and videos, including recent pieces on social investment, the City economy, the BRIC economies, SMEs in the City and aviation connectivity, and attracted over 3,500 visitors since March. 35. We hosted a workshop linking volunteering to skills development as part of Learning and Development week and the volunteering category of the Learning and Development Awards. 36. We have contributed to the Government’s consultation on Corporate Responsibility. 37. Heart of the City’s recently issued Annual Report , outlines the charity’s commitment to public benefit, its impact, case studies and financial performance.
A. Emerging Issues
38. We are working up plans for our engagement with the new European Parliament in the run up to the May 2014 elections. The implications of changes in the European Commission will also be assessed. 39. The Chancellor’s Autumn Statement may point to changes in the taxation of business including financial and professional services , especially asset management and insurance, where HM Treasury has recently been focused on the strengthening of the UK’s position as a business centre. 40. The tax relief for individuals making social investment will be announced in the Autumn Statement due in December. The Corporation has been actively involved in consultation on design of this relief, to take effect from Spring 2014.
Page 55 41. The International Affairs team are seeking to further the City of London’s engagement with Singapore . 42. The funding of infrastructure projects, and the political, regulatory and legislative background to infrastructure development will form a key theme of our work, complementing the Lord Mayor’s “Tomorrow’s Cities” initiative. 43. Developing the City Corporation’s position in relation to the “ FinTech ” (financial technology) agenda will be a major priority over coming months.
B. Budget
44. Approval was obtained to the carry forward of £50,000 from the 2012/13 budget into 2013/14 so the EDO local risk budget was revised to £3,943,000. At the end of the Quarter 2 expenditure was on track for the year with actual spend at 43% of the revised total budget and committed spend at 55%.
C. Performance
45. Progress against our Business Plan is shown in Appendix 1
Appendices • Appendix 1 – Progress against the EDO Business Plan Objectives to November 2013
Paul Sizeland Director of Economic Development T: 020 7332 3600 E: [email protected]
Page 56 Appendix 1 Progress Against EDO Business Plan Objectives to November 2013
Action Description Date Milestone/Next Steps (with progress shown in bold) Status Objective 1 - Promote the City internationally as Europe’s and the world’s preeminent financial and business centre, supporting City interests in global markets, attracting inward investment and building stronger links with other parts of the UK Research and events • Firm migration work approaching completion - to be published November . • Continue to build on the relationship with the Advisory Council for China, including utilising members’ contacts to deliver the China programme and successful delivery of the two meetings (in China and the 1.1 on-going UK). Successful visit delivered. Next meeting planned for Nov 2013. G
Extend the capacity to promote the * Continuing to strengthen existing relationships, build new relationships UK-based financial and business and explore relevant opportunities with key decision makers and financial services sector internationally leaders. * Relationship development / management programmes in place in China, India, Hong Kong, US and EU Member States. *Successful pre- Page 57 Presidency visits and other visits to/activities with EU member states. Exploring opportunities for closer engagement with Singapore - 1.2 on-going G Engagement plan being developed - Chairman of Policy & Resources visited in October. Input to Hong Kong London Forum made via RMB group. • In co-operation with London Embassies, run events to mark the opening of the EU Presidency of a member state - European Banking Union conference held with Lithuanian Embassy. Maintain and enhance the City of • Manage the City of London initiative on London as a centre for renminbi London’s profile as a trusted business. Ongoing - 3 new members have been recruited. interlocutor. •Continuing to build on the relationship with the Advisory Council for China, including utilising members’ contacts to deliver the China programme and 1.3 on-going G successful delivery of the two meetings (in China and the UK). Successful visit delivered and two meetings held. • Keynote speaker now confirmed to run the Annual City Reception in Brussels and high-level dinner. Provide policy support for the City Provide accurate and up to date briefing material, enabling principals to of London’s engagement with deliver key messages on behalf of the UK based financial and professional 1.4 international markets including Quarterly services industry. Ongoing, including visits to Latin America and China G supporting the overseas and Mongolia programme of the Lord Mayor and
EDO Activity Report to P&R/KC/ Nov 2013/ v1
Appendix 1 Progress Against EDO Business Plan Objectives to November 2013
Action Description Date Milestone/Next Steps (with progress shown in bold) Status Policy Chairman.
Develop UK regional strategy for Lord Mayor's Programme includes a number of UK visits. On -going 1.5 CoLC’s work reflecting the City’s Jun-13 liaison with UKTI which is reviewing resourcing of regional work. A function as a national asset. Promote the City’s role as a global • Programme of meetings and events in place with attendance meeting leader in the design and distribution objectives. • Host and develop content for Global Impact Investment 1.6 of social investment and impact Network and Impact Investing Policy Collaborative conferences, and G investment* initiatives as they support Cabinet Office with development of G8 Symposium. Positive emerge feedback was received from organisers. Objective 2 - Ensure that the City of London Corporation, both in its own right and working with partners (e.g. TheCityUK), plays a leading role in promoting and developing a positive business, regulatory and policy environment in which the international financial services industry can thrive, serve its customers and be a facilitator of economic growth and job creation. Page 58 Improve and enhance • Research programme in place; specific areas of research completed / understanding of the issues shared with the wider business community. Two further research reports 2.1 affecting City businesses and key On-going on the Financial Transaction Tax are in progress. G policy issues affecting business and the regulatory environment. Enhance the City of London’s • Relationship management programme in place profile and reputation in the • Meetings / events and briefings developed and delivered with positive European Parliament and maintain feedback 2.2 dialogue at all levels of the EU On-going • Areas for joint activity of regulatory issues identified (e.g. Anglo-French G Commission and with practitioners Committee) in other EU financial centres to • Impact on policy development. enhance profile and reputation. Ensure the IRSG plays a leading 2.4 role in shaping future EU Financial On-going G Services Regulation. Influence UK and EU parliamentary and regulatory process in favour of 2.5 On-going G a more competitive business environment.
EDO Activity Report to P&R/KC/ Nov 2013/ v1
Appendix 1 Progress Against EDO Business Plan Objectives to November 2013
Action Description Date Milestone/Next Steps (with progress shown in bold) Status Increase the supply of capital for • Support City Bridge Trust in managing CoL social investment fund, social investment by ensuring incuding project updates to Social Investment Committee. 3 investments 2.6 positive regulatory environment and Mar-14 made totalling £2m - (Golden Lane Housing, Oxfam's small enterprise G increasing investment by “city-type” impact investing fund, and Broadway's real lettings). investors. Objective 3 - Encourage, support and promote enterprise and responsible business growth across London.
Research projects and events to 3.1 support and inform responsible On-going G business growth. Develop and deliver business Support for Tech City developed further: i ) Major push for new angel support to SMEs, social enterprises investors under Angels in the City; ii) Successful 'Tech City meets the and individual entrepreneurs - with City' dinner with Digital Shoreditch. Work is needed to develop a a focus on those working within the corporation wide policy to enable a co-ordinated CoL offer for 3.2 Mar-14 G City and neighbouring boroughs as supporting SMEs and social enterprises. This will minimise occasional Page 59 well as female entrepreneurs tensions from joint-working across departments with different priorities, and maximise the support available.
Engage businesses across the City • Increase in City businesses receiving information and putting plans for and neighbouring boroughs to responsible procurement in place 3.3 On-going G develop responsible procurement practices. Develop and deliver initiatives that • Number of businesses started and sustained 3.4 encourage and assist individuals to On-going • Number of participants G move to self-employment. • Scope for potential work in enterprise and young people established Improve awareness of CoLC’s • Briefings and promotion in place including on-line publication involvement in encouraging and • Feedback from follow-up/ survey 3.5 support business growth across On-going G London and contributing to the overall economic growth agenda. Continue to promote the City as a • Successful engagement and follow up destination for inward investment • Feedback from follow-up/ survey 3.6 and support inward investment On-going G activity into the City, working with government partners.
EDO Activity Report to P&R/KC/ Nov 2013/ v1
Appendix 1 Progress Against EDO Business Plan Objectives to November 2013
Action Description Date Milestone/Next Steps (with progress shown in bold) Status Objective 4 - Act as a key p artner in regeneration, research, corporate responsibility, social investment and SME growth to help realise the economic and social potential of London, especially the City and our neighbouring boroughs. Research projects and events • Research programme in place; specific areas of research completed / around key issues on the CR, shared with the wider business community. Jointly commissioned and social investment and SME co-funded work successfully launched in July. City of London acting 4.1 agenda. On-going as lead partner in new Social Investment Research Council, launched G in Oct with two new pieces of work jointly commissioned (CoL with Cabinet Office, Big Society Capital, Big Lottery Fund and Citi Group). Develop and deliver employability • Targets met on number of individuals, placements and business involved initiatives that focus in particular on • Oversee CoLC’s involvement in CLF-led Employability Partnership for 4.2 the residents of the City and On-going Central London. G neighbouring boroughs. 108 paid work placements have been undertaken through the City Business Traineeship Programme. Raise the aspirations of young • Explore major expansion of City Careers Open House programme of visits 4.3 Mar-14 G Page 60 people to City businesses. Promote, facilitate and recognise Develop toolkit to advise charities and corporate, cobranded City Action and corporate community involvement Lord Mayor’s Appeal. Toolkit was launched on 20th November as internally and among businesses, planned. 4.4 On-going G especially SMEs, to increase the value and contribution made to charities and social enterprises. Ensure the wider CoLC activities • Opportunities taken to promote the work through meetings, events and e.g. CSR, regeneration, briefings sustainability are brought to the • To ensure that in our on-going contact with key interlocutors we take the 4.5 attention of our EU interlocutors. On-going opportunity where appropriate to deliver non-financial City messages in G order to increase the reputation of the City - Social investment has been included in the briefing for Luxembourg visit by CPR. Done as opportunities arise. EU liaison on social investment continues.
Status Definitions R (ed) - Off target with unresolved issues The project/activity will not be completed within t he agreed budget, timescale or specification and a decision will be required on how to proceed A (mber) - Off track but with actions in hand to imp rove The project/activity is in danger of not being comp leted within the agreed budget, timetable or specific ation but action is being taken to ensure that the projec t will be delivered within agreed limits G (reen) - On track/to plan The project/activity will be delivered on budget, t ime and to the agreed specification
EDO Activity Report to P&R/KC/ Nov 2013/ v1
Agenda Item 14
Committee(s): Date(s): Policy and Resources Committee 12 December 2013 Subject: Public Policy Initiatives Fund/Committee Contingency
Report of: For Information Chamberlain
Summary
1. The purpose of the Policy Initiatives Fund is to allow the Committee to respond swiftly and effectively with funding for projects and initiatives identified during the year which support the City Corporation’s overall aims and objectives.
2. The Committee contingency is used to fund unforeseen items of expenditure when no specific provision exists within Committee budgets such as hosting one-off events.
3. The attached schedules list the projects and activities which have received funding for 2013/14. Whilst the schedule shows expenditure to be incurred in this financial year, some projects have been given multi-year financial support (please see the “Notes” column).
4. It should be noted that the items referred to have been the subject of previous reports approved by this Committee and that balances of £211,600 and £380,200 are currently available in the Policy Initiatives Fund and the Committee contingency respectively for 2013/14.
5. In identifying which items would sit within the Policy Initiatives Fund the following principles were applied:
• Items that relate to a specific initiative i.e. research; • Sponsorship/funding for bodies which have initiatives that support the City’s overall objectives; and • Membership of high profile national think tanks
Recommendation 6. It is recommended that the contents of the schedules are noted
Contact: Ray Green 020 7332 1332 [email protected] Page 61 This page is intentionally left blank
Page 62 POLICY AND RESOURCES COMMITTEE - POLICY INITIATIVES FUND 2013/14 ALLOCATIONS FROM FUND STATUS OF BALANCE ACTUAL COMMITTEE RESP PAID BALANCE DATE DESCRIPTION OFFICER ALLOCATION TO 28/11/13 TO BE SPENT NOTES £ £ £
Events 19/09/2013 Centre for Policy Studies: Annual Margaret Thatcher Lecture - City of London DPR 29,500 0 29,500 sponsorship of the 2013 event on 27 Novenber 2013
19/09/13 Policy Exchange Conference: the future of financial services in the City of DPR 15,000 0 15,000 London and the UK - sponsorship towards this leading independent centre-right think tank: COL to assist in the cost of organising the conference
19/09/13 Centre for European Reform: Sponsorship of Annual 'Ditchley Park' DPR 20,000 0 20,000 Conference: City of London to support the major CER conference
Promoting the City 24/01/13 European Financial Forum and Foreign Policy Centre: corporate memberships DPR 17,500 0 17,500 2 year funding - final payment in 2013/14 renewal of the two think tanks
14/02/13 Digital Derry: funding to stimulate the Derry/Londonderry economy and to DED 30,000 30,000 0 Possible further funding - to be reviewed next year Page 63 bolster the relationship between Digital Derry and "Tech City" 02/05/13 Research Programme on Infrastructure for Cities: promoting London's expertise TC 30,000 15,000 15,000 as a centre of excellence for services associated with resilience and infrastructure investment 02/05/13 TheCityUK: CoL's additional funding DED 100,000 0 100,000 3 year funding: £100,000 in 2014/15 & 2015/16 25/07/13 City of London Singapore strategy: City of London to commission a scoping DED 40,000 14,457 25,543 paper to investigate the opportunites for developing a substantial regulatory dialogue with Singapore Communities 04/10/12 New Entrepreneurs Foundation (NEF) - sponsorship of NEF, a not-for-profit DED 20,000 20,000 0 3 year funding: £20,000 in 2014/15 organisation focussing on equipping young entrepreneurs to run scalable businesses
24/01/13 Social Investment Advisor: further extension to the dedicated specialist role, to DED/CGO 50,000 43,803 6,197 Jointly funded by Policy and Resources and the help accelerate to the Social Investment agenda in London - to March 2014 City Bridge Trust
14/02/13 Angels in the City: continued support to deliver the Angels in the City Initiative, DED 25,000 24,999 1 Further 2 year funding: £25,000 in 2014/15 providing an opportunity for the City Corporation to demonstrate clear support for early stage businesses in its neighbouring boroughs, notably in the Tech City cluster ALLOCATIONS FROM FUND STATUS OF BALANCE ACTUAL COMMITTEE RESP PAID BALANCE DATE DESCRIPTION OFFICER ALLOCATION TO 28/11/13 TO BE SPENT NOTES £ £ £ 22/03/13 Continued sponsorship of Teach First through support of its Higher Education DED 18,000 15,000 3,000 3 year funding: £18,000 in 2014/15 & 2015/16 Access Programme for Schools 27/06/13 Raising the Participation Age (RPA) - Partnership for Young London DED 12,000 12,000 0 conference: CoL to host and sponsor the conference in September 2013. RPA is the strategy to increase the age in which all young people in England must continue in education or training
27/06/13 Institute of Corporate Responsibility (ICR): CoL to be lead supporter of this new DED 25,000 25,000 0 2 year funding: £25,000 in 2014/15 not-for-profit organisation for Corporate Responsibility practitioners
25/07/13 Sponsorship of TeenTech City 2013: City of London's support for this one day DED 10,000 10,000 0 event held to change the perceptions of young people in disadvantaged areas in the UK towards Science Technology, Engineering and Maths (STEM) subjects
10/10/13 Sponsorship of London Works - a social enterprise temporary recruitment DED 50,000 0 50,000 2 year funding: £50,000 in 2014/15
Page 64 agency: CoL's contribution to London Works, an agency set up by the East London Business Alliance, with the aim to place over 3,000 young people into temporary/contract roles with the City and Canary Wharf in its first 5 years
Research 10/11/11 Proposed Polling of City Stakeholders - to carry out surveys of the City of DPR 61,700 0 61,700 Originally allocated from 2012/13, deferred to London Corporation's key audiences, namely City workers, City residents, City 2013/14 businesses and senior City executives
08/11/12 New Local Government Network - renewed Corporate Partnership of a national DPR 15,000 15,000 0 2 year funding - final payment in 2013/14 think tank 08/11/12 Young Foundation: core funding - sponsorship of an organisation that DED/DPR 20,000 0 20,000 2 year funding - final payment in 2013/14 undertakes research to identify and understand social needs 13/12/12 Financial support of the Mile End Group (MEG) (the Queen Mary, University of DPR 20,000 0 20,000 2 year funding - final payment in 2013/14 London's forum for government and politics) - COL sponsorship
25/07/13 Smith Institute: research project on innovative long term individual financial DPR 18,000 0 18,000 products: City of London to sponsor this project carried out by this leading independent `think tank' ALLOCATIONS FROM FUND STATUS OF BALANCE ACTUAL COMMITTEE RESP PAID BALANCE DATE DESCRIPTION OFFICER ALLOCATION TO 28/11/13 TO BE SPENT NOTES £ £ £ 10/10/13 Local Government Information Unit (LGiU): Corporate Subscription for DPR 10,000 0 10,000 2 year funding - £10,000 in 2014/15 Members and Officers: CoL's subscription to this `local democracy think tank', allowing Members to receive high-quality information and research from experts about issues affecting local government in London boroughs and across the UK. This will also allow for high-level interaction with a number of the City of London Corporation's key audiences
10/10/13 Centre for London: Core Funding: continued support to enable this 'politically DPR 20,000 0 20,000 2 year funding - £20,000 in 2014/15 independent not-for-profit think tank' to further establish itself as a pillar of London policymaking through expansion of its research and activities.
10/10/13 London First Aviation Campaign, Let Britain Fly : CoL's support to London DPR 25,000 25,000 0 First's campaign which aims to increase air capacity in London and the South East by creating a commitment across the manifestos of all the main political parties
Attracting and Retaining International Organisations Page 65 17/04/08 International Valuation Standards Council - assistance with accommodation CS 37,700 0 37,700 Originally allocated from 2012/13, deferred to 2013/14
19/09/13 International Valuation Standards Council (IVSC) - City of London to support CS 50,000 0 50,000 5 year funding - £50k per year until 2017/18 the accommodation costs of the IVSC 769,400 250,259 519,141 BALANCE REMAINING 236,600 TOTAL APPROVED BUDGET 1,006,000 ANALYSIS OF TOTAL APPROVED BUDGET ORIGINAL PROVISION 750,000 APPROVED BROUGHT FORWARD FROM 2012/13 256,000 TOTAL APPROVED BUDGET 1,006,000
NOTES: (i) The Committee date records the actual approval meeting; in some instances approval is given for multi-year support for a project but the financial details in this table only show the expenditure due in the current year (2013/14). It should be noted that actual payments sometimes are made towards the end of a financial year.
KEY TO RESPONSIBLE OFFICER:- MBC Managing Director Barbican Centre DPR Director of Public Relations CGO Chief Grants Officer DED Director of Economic Development CPO City PlanningCPO Officer City Planning Officer DBE Director of the Built Environment TC Town Clerk CS City Surveyor DCCS Director of Community & Childrens Services DCHL Director of Culture, Heritage and Libraries CHRIS BILSLAND CHAMBERLAIN This page is intentionally left blank
Page 66 POLICY AND RESOURCES COMMITTEE - POLICY INITIATIVES FUND
2013/2014 £
POLICY INITIATIVES FUND - Balance remaining prior to this meeting 236,600
Less possible maximum allocations from this meeting
Institute for Government: sponsorship of an events programme on Government and the Economy 25,000 25,000
211,600
Chris Bilsland Chamberlain
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Page 68 POLICY AND RESOURCES COMMITTEE - CONTINGENCIES 2013/14 ALLOCATIONS FROM CONTINGENCY STATUS OF BALANCE ACTUAL COMMITTEE RESP PAID BALANCE DATE DESCRIPTION OFFICER ALLOCATION TO 28/11/13 TO BE SPENT NOTES £ £ £
13/01/11 The Honourable The Irish Society - COL's contribution towards the TC 11,600 1,180 10,420 Originally allocated from 2012/13, deferred to 2013/14 Society's legal cost in obtaining the Supplemental Charter plus providing specialist advice and support where appropriate
12/05/11 London Councils' London Summit - the City is to host the annual DPR 9,000 9,000 0 3 Year funding - final payment in 2013/14 conference for 3 years 16/06/11 Big Society Capital - contribution towards premises in the City and the TC 24,000 0 24,000 Originally allocated from 2012/13, deferred to 2013/14 launch event at Guildhall
21/07/11 800th Anniversary of the Magna Carta - administrative costs of Anniversary DPR 10,000 10,000 0 4 year funding: £10,000 in 2014/15 Committee, to carry out work to mark the anniversary of the Magna Carta in 2015
08/12/11 Whitehall & Industry Group: Corporate Membership - continued DPR 4,000 4,000 0 Originally allocated from 2012/13, deferred to 2013/14
Page 69 membership of the Whitehall Industry Group
22/03/12 Chatham House - Renewal of Corporate Membership of a research and DPR 12,500 12,500 0 2 year funding - final payment in 2013/14 analysis body which aims to help individuals and organisations to be at the forefront of developments in the global arena
05/07/12 New London Architecture - proposal for continued City of London support CS 16,700 16,666 34 3 year funding: £16,700 in 2014/15 as a principal sponsor
05/07/12 Sponsorship of Migration Matters Trust - the City Corporation to support DPR 5,000 0 5,000 2 year funding - final payment in 2013/14 the MMT - a cross-party political campaign to highlight the case for migration
04/10/12 Responsible Business Week: the City Corporation to host Business in the DED 26,000 25,800 200 Community's (BITC) 2013 Responsible Business Week
04/10/12 Demos and Centreforum - Renewal of Corporate Membership - City DPR 17,000 0 17,000 2 year funding - final payment in 2013/14 Corporation to remain a corporate partner of the two think tanks
13/12/12 Cheapside Retail Initiative - continued support to the Cheapside Initiative to CS 15,000 12,500 2,500 Further 2 year funding - final payment in 2013/14 part fund the human resource element of the management of the Initiative ALLOCATIONS FROM CONTINGENCY STATUS OF BALANCE ACTUAL COMMITTEE RESP PAID BALANCE DATE DESCRIPTION OFFICER ALLOCATION TO 28/11/13 TO BE SPENT NOTES £ £ £ 13/12/12 Reform and IPPR: COL corporate membership renewals plus sponsorship DPR 20,000 0 20,000 2 year funding - final payment in 2013/14 of IPPR research on a global emissions trading scheme
24/01/13 Social Investment Conference: the City Corporation to host Global Impact DED 20,000 20,000 0 Investing Networks (GIIN) conference in October 2013
14/02/13 Platinum Partnership with London & Partners - the official promotional DCHL 25,000 25,000 0 3 year funding: £25,000 in 2014/15 & 2015/16 organisation for London 22/03/13 Proposed support for Focus on Europe Day: City Corporation to host key DED 30,000 30,000 0 City contacts at the Guildhall Banquet to promote the City as Europe's international and business centre
22/03/13 City of London Advertising - continuation of placing advertisements in DPR 50,000 26,950 23,050 2 year funding: £50,000 in 2014/15 CityAM to promote services provided by COL 22/03/13 Additional Events and Topical Issues Papers: continuation of the extended DPR/DED 55,000 17,315 37,685 contact programmes through appropriate events and the publication of Topical Issues Papers (TIPs) Page 70 22/03/13 Sponsorship of Digital Shoreditch: to cover in-kind support in the form of DED 10,300 9,490 810 connected events/hospitality at the Guildhall 22/03/13 City of London Reserved Forces' Cadets' Association: continued funding of TC 42,000 42,000 0 3 year funding - £42,000 in 2014/15 & 2015/16. the RFCA Previously the funding has been met by the Finance Grant Sub Committee
02/05/13 2012 Legacy - Major Sports Events: CoL to support four separate TC 50,000 17,075 32,925 hospitality events to be held for key international sport competitions in London 27/06/13 Queen Elizabeth II Garden in New York: CoL's further contribution to DED 10,000 10,000 0 support the Garden Project in recogonition of the continuing links and co- operation between the Corporation and New York
27/06/13 The Mayor's Thames Festival: support for an education project known as DPR 12,000 12,000 0 3 year funding - £12,000 in 2014/15 & 2015/16 The Rivers of the World - an annual free festival to celebrate the River Thames through arts, music & education
27/06/13 2013 Party Conferences: to assist in the payment of fees to think tanks and DPR 13,500 0 13,500 in securing high quality venue space for the 2013 Party Conference programme ALLOCATIONS FROM CONTINGENCY STATUS OF BALANCE ACTUAL COMMITTEE RESP PAID BALANCE DATE DESCRIPTION OFFICER ALLOCATION TO 28/11/13 TO BE SPENT NOTES £ £ £ 27/06/13 Lord Mayor's Show Fireworks: City of London Corporation to hold a DPR 155,000 143,176 11,824 Additional funding not exceeding £62k for 2013/14 was public fireworks display following the LM's Show agreed by P&R Cttee on 10/10/13. '2 year funding - £93,000 in 2014/15
25/07/13 Polling on the European Union: City of London to commission Ipsos MORI DPR 47,000 21,975 25,025 to undertake polling of senior figures from the financial services sector & related businesses on their views concerning the relationship between the UK and the EU 10/10/13 Planning Commitments for City of London Open Spaces: to cover the cost DOS 25,000 0 25,000 A similar amount may be sought for completing work in of planning consultancy work to aid the protection of the Open Spaces from financial year 2014/15 development pressures to working with Planning Authorities to shape Local Plans
10/10/13 Sponsorship of Digital Shoreditch 2014: further funding to cover additional DED 13,200 0 13,200 2 year funding - £6,800 in 2014/15 in-kind support in the form of three 'meet-up' events (ie events/hospitality at Guildhall) Page 71 21/11/13 Chelsea Flower Show 2014: to support the exhibition of an art TC 11,000 0 11,000 £9,000 funding in 2014/15 installation/concept garden to raise awareness of the threat of Oak Processionary Moth (OPM) to London's tree population
21/11/13 Supporting the City of London Corporation's Programme of European DED / DPR 50,000 0 50,000 2 year funding - not exceeding £150,000 in 2014/15 Engagement: CoL's additional funding towards the debates about Britain's relationship with the EU
789,800 466,627 323,173 BALANCE REMAINING 380,200 TOTAL APPROVED BUDGET 1,170,000
ANALYSIS OF TOTAL APPROVED BUDGET ORIGINAL PROVISION 800,000 APPROVED BROUGHT FORWARD FROM 2012/13 370,000 TOTAL APPROVED BUDGET 1,170,000
NOTE: The Committee date records the actual approval meeting; in some instances approval is given for multi-year support for a project but the financial details in this table only show the expenditure due in the current year (2013/14). It should be noted that actual payments sometimes are made towards the end of a financial year. KEY TO RESPONSIBLE OFFICER:- CH Chamberlain DPR Director of Public Relations CGO Chief Grants Officer DED DirectorDirector of of Economic Economic Development Development CPO City PlanningCPO Officer City Planning Officer DBE Director of the Built Environment TC Town Clerk CS City Surveyor DCCS Director of Community & Childrens Services DOS Director of Open Spaces ALLOCATIONS FROM CONTINGENCY STATUS OF BALANCE ACTUAL COMMITTEE RESP PAID BALANCE DATE DESCRIPTION OFFICER ALLOCATION TO 28/11/13 TO BE SPENT NOTES £ £ £
CHRIS BILSLAND CHAMBERLAIN Page 72 POLICY AND RESOURCES COMMITTEE - CONTINGENCY
2013/2014 £
CONTINGENCY - Balance remaining prior to this meeting 380,200
Less possible maximum allocations from this meeting
0
0
Balance 380,200
Chris Bilsland Chamberlain
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