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Escribe Agenda Package General Government Committee Revised Agenda​ Date: October 15, 2019 Time: 9:30 AM Location: Council Chambers, 2nd Floor Municipal Administrative Centre 40 Temperance Street Bowmanville, Ontario Inquiries & Accommodations: For inquiries about this agenda, or to make arrangements for accessibility accommodations for persons attending, please contact: Samantha Gray, Committee Coordinator, at 905-623-3379, ext. 2106 or by email at [email protected]. Alternate Format: If this information is required in an alternate format, please contact the Accessibility Coordinator, at 905-623-3379 ext. 2131. Audio Record: The Municipality of Clarington makes an audio record of General Government Committee meetings. If you make a delegation or presentation at a General Government Committee meeting, the Municipality will be audio recording you and will make the recording public by publishing the recording on the Municipality’s website. Noon Recess: Please be advised that, as per the Municipality of Clarington’s Procedural By-law, this meeting will recess at 12:00 noon, for a one hour lunch break, unless otherwise determined by the Committee. Cell Phones: Please ensure all cell phones, mobile and other electronic devices are turned off or placed on non-audible mode during the meeting. Copies of Reports are available at www.clarington.net/archive *Late Item added after the Agenda was published. October 15, 2019 General Government Committee Agenda Pages 1. Call to Order 2. New Business – Introduction Members of Committee are encouraged to provide the Clerk’s Department, in advance of the meeting, a copy of any motion the Member is intending to introduce, (preferably electronic) such that staff could have sufficient time to share the motion with all Members prior to the meeting. 3. Adopt the Agenda 4. Declaration of Interest *4.1 Councillor Hooper declared an interest in Communication Item 9.1 and Report CLD-021-19, Bowmanvile BIA Requests Regarding Parking Meters *4.2 Councillor Neal declared an interest in sections 2.4, 3.51, 3.55 and 3.59 of Report CSD-009-19, South Bowmanville Recreation Centre 5. Announcements 6. Adoption of Minutes of Previous Meeting 6.1 Minutes of a Regular Meeting of the General Government Committee 6 meeting dated September 23, 2019 7. Delegations 7.1 Christopher Norris, Manager of Customer Service Experience, Durham Region Transit Commission, Regarding Rural Service Review 8. Communications – Receive for Information 8.1 Minutes of the Bowmanville Business Improvement Area, from the June 21 11, 2019 meeting 8.2 Minutes of the Ganaraska Region Conservation Authority, from 25 the September 19, 2019 meeting 8.3 Ralph Walton, Regional Clerk/Director of Legislative Services, Durham 30 Region, Regarding Red-Light Camera Program Implementation Report Page 2 October 15, 2019 General Government Committee Agenda 2019-W-65 8.4 Ralph Walton, Regional Clerk/Director of Legislative Services, Durham 33 Region, Regarding Automated Speed Enforcement Program Implementation Report 2019-W-66 Page 3 October 15, 2019 General Government Committee Agenda *8.5 Ministry of Transportation regarding Amendments to Ontario Regulation 36 619 - Speed Limits, under the Highway Traffic Act for Highway 407 and Highway 418 in Clarington 9. Communications – Direction 9.1 Edgar Lucas, Chair, Bowmanville BIA, Regarding Bagging Street Parking 42 Meters during the Month of December (Motion to Refer to the Consideration of Report CLD-021-19, Bowmanville BIA Requests Regarding Parking Meters) 10. Presentations 11. Engineering Services Department Reports No Reports for this section of the Agenda. 12. Operations Department Reports No Reports for this section of the Agenda. 13. Emergency and Fire Services Department Reports 13.1 ESD-007-19 Emergency Services Activity Report – Q2 2019 43 14. Community Services Department Reports 14.1 CSD-009-19 South Bowmanville Recreation Centre 49 *14.2 CSD-010-19 Addendum to CSD-007-19 Land Acknowledgement 120 Statement 15. Municipal Clerk’s Department Reports *15.1 CLD-021-19 Bowmanville BIA Requests Regarding Parking Meters 126 16. Corporate Services Department Reports 16.1 COD-020-19 CL2019-28 - 2019 Facility Parking Lots 137 16.2 COD-021-19 Fire Mediation Award for Collective Agreement 2018-2022 144 16.3 COD-022-19 Supply and Delivery of Winter Sand 162 17. Finance Department Reports Page 4 October 15, 2019 General Government Committee Agenda 17.1 FND-027-19 Audit Committee and Value for Taxpayer Committee 167 Refer from October 15, 2019 GGC meeting to be considered at same time as Organization Review Report. Organizational review report is being considered at the February 18, 2020 GGC meeting. 17.2 FND-028-19 Prudent Investor Standard for Municipal Investments – 171 Update and Options Analysis 18. Solicitor’s Department Reports No Reports for this section of the Agenda. 19. Chief Administrative Office Reports No Reports for this section of the Agenda. 20. New Business – Consideration *20.1 Camp 30 *20.2 Staffing [Referred to Nov 4 GG] *20.3 Tooleys Mill 21. Unfinished Business 21.1 COD-013-19 Council Awards During Council Recess [Referred from the September 9, 2019 General Government Committee meeting] (Link to Report COD-013-19) *21.2 Christine McSorley, Newcastle's of the World, Municipality of Clarington 214 Representative at the Newcastle of the World Conference 2020 (Referred from the October 7, 2019 Council Meeting) (Memo from the Acting Director of Community Services regarding Item 21.2 included) 22. Confidential Reports *22.1 Verbal Update from the Chief Administrative Officer regarding a Personnel Matter 23. Adjournment Page 5 If this information is required in an alternate format, please contact the Accessibility Co-ordinator at 905-623-3379 ext. 2131 General Government Committee Minutes Date: September 23, 2019 Time: 9:30 AM Location: Council Chambers, 2nd Floor Municipal Administrative Centre 40 Temperance Street Bowmanville, Ontario Present Were: Mayor A. Foster, Councillor R. Hooper, Councillor J. Jones, Councillor C. Traill, and Councillor M. Zwart Regrets: Councillor G. Anderson, Councillor J. Neal Staff Present: A. Allison, G. Acorn, S. Brake, T. Cannella, M. Marano, T. Pinn, G. Weir, A. Greentree, J. Gallagher, S. Gray _____________________________________________________________________ 1. Call to Order Mayor Foster called the meeting to order at 9:30 AM. Suspend the Rules Resolution # GG-421-19 Moved by Councillor Hooper Seconded by Councillor Zwart That the Rules of Procedure be suspended. Carried Alter the Agenda Resolution # GG-422-19 Moved by Councillor Hooper Seconded by Councillor Zwart That the Agenda be altered to consider the Presentation from Takako Ito, Consul General of Japan, regarding Japan-Canada Relations, at this time. Carried 1 Page 6 General Government Committee September 23, 2019 10.1 Takako Ito, Consul General of Japan, Regarding Japan-Canada Relations Takako Ito, Consul General of Japan was present regarding Japan-Canada Relations. She made a verbal presentation to accompany an electronic presentation. Ms. Ito explained that Japan and Canada share values and a common vision for a more prosperous and peaceful world: Democracy, Human Rights, Free & Open Economy, Rule of Law, etc. She stated that Canada is a major developed country which is politically stable, increasingly interested in Asia Pacific. Ms. Ito noted that Canada has abundant natural resources, advanced technologies and industries including well-developed service sector. She provided comparisons between Japan and Canada, specifically regarding our economic relations. Ms. Ito highlighted the economic strengths and the sophisticated market in Japan. She explained that there are many incentives offered by the Japanese National Government for foreign trade. Ms. Ito advised the Committee on what Japanese companies seek for overseas expansion. She explained that the Japanese External Trade Organization (JETRO) is a government-related organization working to promote mutual trade and investment between Japan and the rest of the world. Ms. Ito Japan answered questions from the Committee. Regional Chair John Henry brought greetings to the Council General of Japan on behalf of Durham Region. Recess Resolution # GG-423-19 Moved by Councillor Traill Seconded by Councillor Zwart That the Committee recess for 10 minutes. Carried The meeting reconvened at 10:16 AM with Mayor Foster in the Chair. Resolution # GG-424-19 Moved by Councillor Zwart Seconded by Councillor Traill That the presentation from Takako Ito, Consul General of Japan, be received with thanks; and That the Newcastles of the World Committee be thanked for their efforts. Carried 2 Page 7 General Government Committee September 23, 2019 Resolution # GG-425-19 Moved by Councillor Jones Seconded by Councillor Hooper Communication Item 9.7, Christine McSorley, Newcastles of the World, Municipality of Clarington Representative at the Newcastle of the World Conference 2020, be added to the Agenda. Carried Alter the Agenda Resolution # GG-426-19 Moved by Councillor Traill Seconded by Councillor Hooper That the Agenda be altered to consider Report CAO-010-19, Cedar Crest Beach Update, at this time. Carried 19.1 CAO-010-19 Cedar Crest Beach Update Resolution # GG-427-19 Moved by Councillor Traill Seconded by Councillor Hooper That Report CAO-010-19, Cedar Crest Beach Update, be referred to the November 25, 2019, General Government Committee meeting. Referred 2. New Business – Introduction Councillor Jones asked that a new business item, regarding a Stop Sign on Prestonvale Road,
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