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Commonwealth of Virginia Department of Corrections Procurement and Risk Management 6900 Atmore Drive Richmond, Virginia 23225

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Commonwealth of Virginia Department of Corrections Procurement and Risk Management 6900 Atmore Drive Richmond, Virginia 23225 COMMONWEALTH OF VIRGINIA DEPARTMENT OF CORRECTIONS PROCUREMENT AND RISK MANAGEMENT 6900 ATMORE DRIVE RICHMOND, VIRGINIA 23225 REQUEST FOR PROPOSALS Solicitation Number: DOC-15-024 Issue Date: August 4, 2014 Title: Health Care Management Services Commodity Code: 95856, Health Care Management Services Issuing Agency: Commonwealth of Virginia Department of Corrections Procurement and Risk Management, Room 2150 6900 Atmore Drive Richmond, Virginia 23225 Using Agency: The following Department of Corrections Facilities: Augusta Correctional Center Coffeewood Correctional Center Deerfield Correctional Center Deerfield Men’s Work Center Deerfield Women’s Work Center Brunswick Women’s Pre-Release Center Southampton Men’s Detention Center Fluvanna Correctional Center for Women Greensville Correctional Center Greensville Work Center Indian Creek Correctional Center Lunenburg Correctional Center Powhatan Correctional Center Powhatan Reception & Classification Center St. Brides Correctional Center Sussex I State Prison Sussex II State Prison The Commonwealth of Virginia Department of Corrections (DOC) seeks one (1) qualified Contractor to provide quality health care services in a cost effective manner to approximately 15,000 offenders housed at the above listed facilities. The DOC may add or remove facilities during the term of any resulting contract. A complete listing of all DOC facilities may be found on the DOC website at https://vadoc.virginia.gov/. RFP #DOC-15-024 1 of 83 The initial term of the contract will be two (2) years; however, the contract may be renewable in accordance with RFP section VI, paragraph P. Sealed proposals will be received until 3:00 p.m. EST, November 5, 2014 for furnishing the services described herein. All proposals received after the appointed date and hour for receipt, whether by mail or otherwise, will be returned unopened. The time of receipt shall be determined by the time received in the Issuing Agency's Purchasing Office. Offerors have the sole responsibility for assuring that proposals are received in the Purchasing Office by the designated date and time. If proposals are mailed, hand delivered, or delivered by express mail, they must be delivered to the Issuing Agency’s Purchasing Office at the address shown above. Hand delivered proposals must be delivered in ample time to allow for security check-in at the front desk and delivery to the Purchasing Office prior to the closing time for the solicitation. Faxed, electronic or oral proposals will not be accepted. All inquiries for information should be directed to Karen Cook at (804) 887-8225, (804) 674-3530 (fax #), or [email protected]. The attached Proposal Form shall be used for submitting proposals. The Proposal Form must be completed and the certification located at the bottom of the form completed and signed by an official that has the authority to commit the Firm. Note: This public body does not discriminate against faith-based organizations in accordance with the Code of Virginia, § 2.2-4343.1 or against a bidder or offeror because of race, religion, color, sex, national origin, age, disability, or any other basis prohibited by state law relating to discrimination in employment. Karen J. Cook Senior Procurement Specialist RFP #DOC-15-024 2 of 83 TABLE OF CONTENTS REQUEST FOR PROPOSALS .....................................................................................................................................................1 TABLE OF CONTENTS ..............................................................................................................................................................3 I. INSTRUCTIONS TO OFFERORS: ................................................................................................................................5 A. MANDATORY PRE- PROPOSAL CONFERENCE: ...................................................................................... 5 B. COMMUNICATIONS: .................................................................................................................................... 5 C. PROPOSAL PREPARATION: ......................................................................................................................... 6 D. SUBMISSION REQUIREMENTS: .................................................................................................................. 7 E. OFFERORS REPRESENTATION: .................................................................................................................. 9 F. PROPOSAL ACCEPTANCE PERIOD: ........................................................................................................... 9 G. IDENTIFICATION OF PROPOSAL ENVELOPE: ......................................................................................... 9 H. EVALUATION CRITERIA: .......................................................................................................................... 10 I. AWARD OF CONTRACT: ............................................................................................................................ 10 J. METHOD OF PAYMENT: ............................................................................................................................ 11 II. SUPPLIER DIVERSITY: ............................................................................................................................................. 11 A. POLICY: ......................................................................................................................................................... 11 B. PARTICIPATION: ......................................................................................................................................... 11 C. SUBMISSION REQUIREMENTS: ................................................................................................................ 11 D. PERIODIC AND FINAL SMALL, WOMAN AND MINORITY-OWNED VENDOR (SWaM) REPORTS/INVOICES: .................................................................................................................................. 12 III. BACKGROUND: .......................................................................................................................................................... 12 IV. STATEMENT OF NEEDS: .......................................................................................................................................... 12 V. GENERAL TERMS AND CONDITIONS: .................................................................................................................. 22 A. VENDORS MANUAL: .................................................................................................................................. 22 B. APPLICABLE LAWS AND COURTS: ......................................................................................................... 22 C. ANTI-DISCRIMINATION: ........................................................................................................................... 22 D. ETHICS IN PUBLIC CONTRACTING: ........................................................................................................ 23 E. IMMIGRATION REFORM AND CONTROL ACT OF 1986: ..................................................................... 23 F. DEBARMENT STATUS: ............................................................................................................................... 24 G. ANTITRUST: ................................................................................................................................................. 24 H. MANDATORY USE OF STATE FORM AND TERMS AND CONDITIONS: ........................................... 24 I. CLARIFICATION OF TERMS:..................................................................................................................... 24 J. PAYMENT: .................................................................................................................................................... 24 K. PRECEDENCE OF TERMS: ......................................................................................................................... 26 L. QUALIFICATIONS OF OFFERORS: ........................................................................................................... 26 M. TESTING AND INSPECTION: ..................................................................................................................... 27 N. ASSIGNMENT OF CONTRACT: ................................................................................................................. 27 O. CHANGES TO THE CONTRACT: ............................................................................................................... 27 P. DEFAULT: ..................................................................................................................................................... 28 Q. INSURANCE: ................................................................................................................................................. 28 R. ANNOUNCEMENT OF AWARD: ................................................................................................................ 29 S. DRUG FREE WORKPLACE: ........................................................................................................................ 29 T. NONDISCRIMINATION OF CONTRACTORS: ......................................................................................... 30 U. eVA BUSINESS-TO-GOVERNMENT VENDOR REGISTRATION: ........................................................
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