The www.kymallanhsc.co.uk Safety Scene

Making Sense of Safeguarding ISSUE 25

THIS ISSUE:

Trips privacy issues Mental Health resources Legionella Management Winter Safety

Welcome to the Safety Scene Autumn 2019…

and to our newest recruit Courtney finance and providing much needed Allan… day to day business and administrative support. We are busier than ever at KAHSC Towers so Courtney has joined us as Courtney has a background in business our Business Support Administrator support and administration and is a very dealing with our website rebrand, welcome addition to the team.

KAHSC Website Member?

In recent weeks your school will have received an email ‘Making Sense of Safeguarding’ Conference from us which includes a list of your current users on the KAHSC website. There have been a number of enquiries about whether we are running a ‘Making Sense of Safeguarding’ As Data Controllers we have a responsibility to Conference in 2020. ensure that the data we hold is accurate and that any ex-employees or Governors are denied access to the We are able to confirm that the decision has been taken potentially confidential information held on our website. to delay our next Conference until Spring 2021 to coincide with our 10 year anniversary celebrations. Preparations will If you have not already done so, please ensure that begin mid-2020 and as soon as we have a date arranged your list is reviewed and returned to Laura at we will let you know. [email protected] as soon as possible. If there are no changes, please could you let Laura know.

We are now on Facebook. Visit our page ‘Kym Allan Health and Safety Consultants KAHSC’ 2 www.kymallanhsc.co.uk

KAHSC website updates

additions made to the Visits website and are useful in your module and an improved Accident day to day roles. reporting module will be released. During the updates our ‘Website Future developments will include people’ are working hard to a rebrand of the site, updates to minimise disruption to our users As many of you are aware we are the Training and Calendar Records but if you do experience any in the process of making various (TRAC) System and some new operational issues please let updates to our website. In the modules that we hope will enhance us know. coming months there will be your experience of using the

Star Performers

This issue we would like to say well done to from KAHSC and and Burgh by Sands School, Thomlinson Junior School, who achieved very impressive Kirkby Thore School & School scores in their recent audits carried out by us. who achieved very high scores in their County Council Congratulations to all involved, it’s great to see all Health & Safety audit following a pre-county audit of your hard work pay off.

Are your Policies and procedures up to date?

As you will already know, Ofsted about the status of your Policies If would like to take up this carry out a check of your schools and procedures and are using our service please send your Policies website before they even step models then we can update the to [email protected] foot on your premises. When they following to the most recent do this they are checking for a version: In addition, if you are a Community number of different things one of or Voluntary Controlled School • Child Protection which is that those Policies and and are due an LA Health & procedures that should be • Whole School Behaviour Safety Audit, we can carry out a featured on your website are • Overarching Safeguarding ‘Pre-County Audit’ to help you get evident and that they are up to Statement prepared. If you are an Academy, date. If the answer is ‘no’ to either • Code of Conduct for Staff & Voluntary Aided or Foundation or both of these questions then it others School and have not recently had may raise concerns about • Safe Recruitment, Selection & a Health & Safety Audit from safeguarding in the school overall. Vetting ourselves. Please contact our office to book this in or for • Data Protection We understand that you are all further details. under a great deal of pressure • Charging & Remissions and that it is difficult to keep up • Peer on Peer Abuse (where you with changes. If you are unsure have a separate Policy) www.kymallanhsc.co.uk 3

Notice any Privacy issues around trips?

When nurseries, schools, colleges ensure food they provide is safe; care needs to be taken not to and other educational settings: individuals’ weight for allocating disadvantage families without ponies to riders, head/shoe size easy access to the internet and • collect personal data about for sports safety equipment being information might need to be pupils, staff, and volunteers to provided; religion to ensure printed for them. If a meeting will hand over to a third party, or arrangements for prayer or be held with parents about trip • agree to booking terms and fasting are properly planned etc.). arrangements, data protection conditions which include a third It is not for the educational setting and privacy must be on the party’s use of personal data, or to explain the privacy arrangements agenda if only to check that of third parties - the law already everyone understands and that • use consent forms from a third requires organisations to publish there are no concerns. party activity or service provider privacy notices explaining them. to collect and share personal Parents and carers can find out Don’t forget to check what third data, what a third party does with their parties say about how they will use children’s data by looking at that images of children. Asking parents someone needs to check that the to opt out of their child’s image collection and sharing complies organisation’s Privacy Notice, which should be freely available on being used instead of opt in within with the Data Protection Act any contract, waiver, disclaimer or (2018), and the educational their website. Schools just need to point parents towards the consent form makes the consent setting’s own Data Protection given invalid because it wasn’t Policy and privacy notices. information they need, preferably in writing and before parents “freely given”. Want to know more Visit leaders don’t need parental explicitly sign their consent, about what is and isn’t valid consent to share personal data explicitly agree their consent online, consent? Visit www.ico.org.uk/ with a third party as long as parents or implicitly consent by paying any for-organisations/guide-to- or carers know about it before it’s money that is not refundable. data-protection/guide-to-the- shared (so they have a chance to general-data-protection- object) and the information is really If providing families with online regulation-gdpr/consent/what-is- necessary to operate the contract links to important information valid-consent/ with the provider (for example, which they will need to make staff and pupil food allergies to properly informed decisions,

Free tree packs for schools

The Woodland Trust are giving away free tree To apply visit the Woodland Trust website packs to schools and community groups for planting www.woodlandtrust.org.uk/plant-trees/ in areas accessible to the public. The trees should be schools-and-communities/. Also available are planted either on the school grounds, land that the resources such as a planning tool, planting advice school have regular access to or an area that is and interactive quizzes so you can make the publicly accessible. planning a classroom activity.

Before completing your application you need the six figure grid reference of the land that you are planning to us and select the tree pack that you would like from range available.

There are 2 delivery periods per year, in March and November. Applications are currently being taken for delivery in March 2020. 4 www.kymallanhsc.co.uk

Mental Health & Wellbeing in Schools Training

The first 3 ‘Mental Health and for mental health whole school Support Hub”. The Support Hub Wellbeing in Schools’ training development. The training gave is about building a wide events for schools took place in time for delegates to explore the network of schools and October run by Dave McPartlan model, audit tool and action plan practitioners, who over time can (davemcpartlanedsolutions@ template, before looking at ways work together to develop good gmail.com). , Kendal and in which they could implement practice and mutual school support Cockermouth hosted twilight them back in their home schools. within the Education sector. training sessions for schools looking to implement a whole Dave, who is studying for a PhD If you weren’t able to attend school mental health strategies. focussed on school mental health the courses in October, further Schools from the primary and at the University of Cumbria, also dates have been arranged for secondary sector came together introduced the Facebook page February 2020. Contact us to learn about and discuss a model “Cumbria Schools Mental Health for further details.

Teaching Resources from ‘Time to Change’

Time to Change is a growing social movement working The resources are available to download from to change the way we all think and act about mental www.time-to-change.org.uk/get-involved/schools health problems. Their work has already reached millions of people. Despite the progress being made, many people still don’t believe mental health problems are likely to affect them or people they know. The group have developed a range of resources aiming to make younger generations more open about mental health problems than others before them.

And for your staff…

TES have launched a new anonymous feedback to let you you to track the effectiveness of product which aims to help know what support they feel they the actions that you have put in Senior Leaders to identify areas need. place. for attention as well as highlight strengths in school. Based on the results of the More information can be found surveys, you can develop an action www.tes.com/for-schools/ The product consists of short plan to improve staff engagement, international/empower/staff- surveys of up to 10 questions at wellbeing and retention. Each pulse a time allowing staff to give subsequent survey will allow

Domestic Abuse in Rural Areas REPORT 2019 Captive & Controlled Domestic Abuse in Rural Areas - isolated, unsupported and unprotected, victims failed by the system, The National Rural Crime Network have published a report looking at the services and those around them little thought about story of Domestic Abuse in Rural Areas. The report titled ‘Captive and Controlled’ looks at how abuse in rural settings differs form that in urban ones, how little that abuse is understood and how these victims are lost to support, policing and criminal justice systems. The full report is available to download from the KAHSC website.

www.kymallanhsc.co.uk 5

Date for the diary

Safer Internet Day - responsible and positive use of digital 11th February 2020 technology for children and young This year’s theme is ‘Together for people and is a great opportunity a better internet’. to spark a conversation to create a better internet for the future. Coordinated in the UK by the UK Safer Internet Centre, the day sees For more information visit hundreds of organisations get www.saferinternet.org/safer- involved to help promote the safe, internet-day/2020

New blog and Online Safety posters from UK Safer Internet Centre

The UK Safer Internet Centre has published a new Also, new from the UK Safer Internet Centre is a range blog about teaching online safety in schools. The blog of free classroom posters promoting online safety. The written for newly qualified teachers aims to help them posters cover various ages ranges 3-6, 6-10 and 11 and feel comfortable handling online safety in the over. The posters are available to download from the classroom. Visit www.saferinternet.org.uk/blog/ UK Safer Internet Centre or KAHSC websites. online-safety-nqts-%E2%80%93-ultimate-starter- pack to access the blog.

Teaching resources for Secondary Schools

Childnet has published new Also, Rise Above is a Public Health Visit www.campaignresources. resources to help secondary England resource that supports phe.gov.uk/schools/topics/rise- schools tackle the issue of online teachers in delivering PSHE above/overview for further details. sexual harassment among young lessons to engage young people people aged 13 to 17. Online sexual on a variety of risk behaviours – harassment is unwanted sexual including body image, image in conduct on any digital platform and the digital world, online stress, it is recognised as a form of sexual bullying and cyberbullying, violence. The teaching resources forming positive relationships include lesson plans, films, posters and fear of missing out. The a peer-led workshop plan and an resource consists of lesson plans assembly presentation. Resources and ready-to-use PowerPoints are available from www.childnet. co-created with teachers, and com/resources/step-up-speak- video content developed with up/teaching-toolkit 11 to 16-year-olds.

Teaching about cybercrime

The National Crime Agency (NCA) have published The lessons which are aimed at Key Stage 3 pupils two free lesson plans which cover the causes and are available to download from the PSHE Association effects of cybercrime, and how to avoid it. The lesson website www.pshe-association.org.uk/ plans come in response to an increasing number of curriculum-and-resources/resources/exploring- young people engaging in acts of cybercrime, often cybercrime-ks3-lesson-plans-national having been encouraged to do so by criminals in hacking forums or via online gaming. 6 www.kymallanhsc.co.uk

Keeping Children Safe in Education: Statutory guidance translations

The London Grid for Learning (LGfL) has The guidance is now available in Arabic, Bengali, published translations of Part 1 of Keep Children Cantonese, Gujarati, Mandarin, Polish, Portuguese, Safe in Education for all school staff in England. Punjabi, Spanish, Urdu and Somali and downloadable from www.lgfl.net/digisafe/kcsietranslate

Preparing to implement new Relationships, RSE & Health Education

With 10 months left to implement to make schools ready for the engagement. Further resources the content of The Relationships changes. are also planned for throughout Education, Relationships and Sex the academic year. All resources are Education and Health Education The latest resources published available to download from Regulations 2019 the PSHE include lesson plans and activities, the PSHE Association website Association are working hard to programmes of study and advice www.pshe-association.org.uk/ produce training and resources for supporting parental curriculum-and-resources

5 step guide to Legionella Management

The Safety and Health Practitioner (SHP) magazine The findings of a risk assessment will underpin recently published a 5 step guide to legionella risk the written scheme of control. management for education estates managers. In brief, these steps are: 4. Written Scheme of Control – this should be prepared following your risk assessment and detail 1. Management, Communication and Training – roles, responsibilities, training and operational a responsible person who has sufficient authority, control processes for water risk systems. knowledge and competence must be appointed and a Written Scheme of Control prepared. 5. Audit – this should be carried out periodically to review the effectiveness of the management 2. Independent Advice - where specific competence arrangements and control measures in place. does not exist in school, external expert advice should be sought. A number of HSE guidance documents relating to managing the risks from Legionella can be found on 3. Risk Assessments – this should be carried out by a the KAHSC website. member of the Legionella Control Association (a list of members can be found on the HSE website).

Fatal Locker Incident

A 9 year old boy was fatally injured regarding the safe installation of also be checked when rooms are when a unit of lockers in a school furniture and equipment such as refurbished, if new equipment is swimming pool changing room shelving, display boards, installed or where furniture or fell on top of him. The boy was cupboards and lockers. Schools equipment is moved. attending an after school are encouraged to review their swimming club at a local high arrangements to ensure that such An HSE classroom checklist school with his family at the time. items remain stable and assess the looking at the most common areas likelihood of misuse (such as to consider is available to download Following the incident the HSE climbing). Arrangements should from the KAHSC website. has highlighted its advice

www.kymallanhsc.co.uk 7

Product Recalls

Comfysall Children’s Backpack Issue: Various elements of this backpack are faulty leading to the risk of choking, strangulation and suffocation. The product does not comply with the Toy Safety Directive and relevant European standard EN71-1. Models affected: The backpack is pink fabric with blue spots, yellow straps and a soft white rabbit head and feet. The product was sold online – particularly Amazon. Bar code: X000Q7S273 What to do: There hasn’t been any advice published by the manufacturer. We would recommend to stop using the backpack immediately and contact the vendor for further guidance.

Cooke & Lewis Freestanding Slimline Dishwasher (Sold by B&Q) Issue: Water vapour from use may access power supply components and degrade them causing excessive heat and potential fire. Models affected: Model number: CLDW451W-C Batch number: 5052931055623 What to do: If you have an affected product stop using it immediately and unplug. Call the UK Helpline 0300 303 4482 and B&Q will arrange for the dishwasher to be repaired.

Philips Efficia DFM100 Defibrillator Issue: Due to software or hardware issues the device may fail to start or deliver defibrillation therapy. The issues may result in a delay in therapy being delivered to a patient. Models affected: Efficia DFM100 Model number: 866199 What to do: Philips have advised that this device is still safe to use as the issues are not affecting all devices. If you have a device with the above model number, ensure that staff are aware of the issues and that a backup defibrillator is available. If you identify a device with is demonstrating the issues contact Philips Customer Care on 0870 532 9741 to request repair of the unit.

‘Phishing’ attacks aimed at schools

These e-mail attacks attempt to The CDCU want to raise awareness trick the recipients into doing the of the threat these emails can pose wrong thing, such as clicking on a and the impact on Schools and their link that would either download networks. The following link to the malicious software, direct them to National Cyber Security Centre a dodgy website, making payments offers advice on what to look out or getting them to enter sensitive for and how to protect yourselves information (usernames and and your organisation: www.ncsc. The Cyber and Digital Crime Unit passwords). gov.uk/guidance/phishing (CDCU) of Cumbria Police are aware of recent Phishing attacks The suspects can mask their email Any other queries you can aimed at schools, either directed at address and use information about also email the CDCU at specific staff members or generic the school it is targeting to make [email protected] admin accounts. the emails more persuasive and realistic.

8 www.kymallanhsc.co.uk AUTUMN 2019 | ISSUE 25

Deck the halls but do it safely

So long as people are sensible there is no reason why Don’t: your halls can’t be decked with the spirit of Christmas. • try to hang decorations on your own – have someone Accidents caused by working at height are one of the assist you or at least have someone in the vicinity; main causes of occupational injury and death. Those • over reach – when working on stepladders you managing activities of this nature should consider should always have 3 points of contact to maintain whether working at height can be avoided, and if not, balance; ensure that the work is correctly planned, managed • hang decorations over/across ceilings on escape and the equipment is suitable and fit for use. routes; To avoid a festive trip to A&E here are some dos and • use real candles as part of your displays. don’ts… Do: For further guidance please download the ‘Seasonal •use a sturdy, well maintained Decorations Safety Guidance’ from our website. stepladder – not your desk or wheelie chair; • wear footwear with a good grip – smooth or wet soles and high heels are not suitable for working at height; • ensure cables/reels are fully extended; • ensure that your tree is stable and decorations are hung securely.

Preparing for the winter weather

The severe winter weather can • Are suitable mats installed to • Who is responsible for checking seriously disrupt the workings of keep internal floors dry? the premises during periods of

educational establishments which closure? • Is external lighting sufficient is why it is vitally important that and properly maintained? KAHSC Safety Series G31 can help Senior Leadership plan ahead. you get prepared for the oncoming The main things to consider are: • Are all pipes properly lagged to winter weather. This is available to prevent freezing and bursting? • Which entrances should take download from our website. priority for clearing and have • Does your heating system have parents and others been a ‘frost control’ or low setting? informed of routes? • Are external objects such as bins • Is it possible to close off those secured to prevent them from routes not considered a priority? becoming ‘flying hazards’?

And finally...all of the team at Kym Allan Safeguarding, Health & Safety Consultants Ltd. would like to wish our customers, colleagues & friends a Merry Christmas & a happy, healthy 2020

Kym Allan Safeguarding, Health & Safety Consultants Ltd. 3-4 Citadel Row, Carlisle, Cumbria, CA3 8SQ Tel: 01228 210152 | Email: [email protected] | www.kymallanhsc.co.uk