The www.kymallanhsc.co.uk Safety Scene Making Sense of Safeguarding ISSUE 25 THIS ISSUE: Trips privacy issues Mental Health resources Legionella Management Winter Safety Welcome to the Safety Scene Autumn 2019… and to our newest recruit Courtney finance and providing much needed Allan… day to day business and administrative support. We are busier than ever at KAHSC Towers so Courtney has joined us as Courtney has a background in business our Business Support Administrator support and administration and is a very dealing with our website rebrand, welcome addition to the team. KAHSC Website Member? In recent weeks your school will have received an email ‘Making Sense of Safeguarding’ Conference from us which includes a list of your current users on the KAHSC website. There have been a number of enquiries about whether we are running a ‘Making Sense of Safeguarding’ As Data Controllers we have a responsibility to Conference in 2020. ensure that the data we hold is accurate and that any ex-employees or Governors are denied access to the We are able to confirm that the decision has been taken potentially confidential information held on our website. to delay our next Conference until Spring 2021 to coincide with our 10 year anniversary celebrations. Preparations will If you have not already done so, please ensure that begin mid-2020 and as soon as we have a date arranged your list is reviewed and returned to Laura at we will let you know. [email protected] as soon as possible. If there are no changes, please could you let Laura know. We are now on Facebook. Visit our page ‘Kym Allan Health and Safety Consultants KAHSC’ 2 www.kymallanhsc.co.uk KAHSC website updates additions made to the Visits website and are useful in your module and an improved Accident day to day roles. reporting module will be released. During the updates our ‘Website Future developments will include people’ are working hard to a rebrand of the site, updates to minimise disruption to our users As many of you are aware we are the Training and Calendar Records but if you do experience any in the process of making various (TRAC) System and some new operational issues please let updates to our website. In the modules that we hope will enhance us know. coming months there will be your experience of using the Star Performers This issue we would like to say well done to from KAHSC and Dallam School and Burgh by Sands School, Thomlinson Junior School, West Lakes Academy who achieved very impressive Kirkby Thore School & Holme St Cuthbert School scores in their recent audits carried out by us. who achieved very high scores in their County Council Congratulations to all involved, it’s great to see all Health & Safety audit following a pre-county audit of your hard work pay off. Are your Policies and procedures up to date? As you will already know, Ofsted about the status of your Policies If would like to take up this carry out a check of your schools and procedures and are using our service please send your Policies website before they even step models then we can update the to [email protected] foot on your premises. When they following to the most recent do this they are checking for a version: In addition, if you are a Community number of different things one of or Voluntary Controlled School • Child Protection which is that those Policies and and are due an LA Health & procedures that should be • Whole School Behaviour Safety Audit, we can carry out a featured on your website are • Overarching Safeguarding ‘Pre-County Audit’ to help you get evident and that they are up to Statement prepared. If you are an Academy, date. If the answer is ‘no’ to either • Code of Conduct for Staff & Voluntary Aided or Foundation or both of these questions then it others School and have not recently had may raise concerns about • Safe Recruitment, Selection & a Health & Safety Audit from safeguarding in the school overall. Vetting ourselves. Please contact our office to book this in or for • Data Protection We understand that you are all further details. under a great deal of pressure • Charging & Remissions and that it is difficult to keep up • Peer on Peer Abuse (where you with changes. If you are unsure have a separate Policy) www.kymallanhsc.co.uk 3 Notice any Privacy issues around trips? When nurseries, schools, colleges ensure food they provide is safe; care needs to be taken not to and other educational settings: individuals’ weight for allocating disadvantage families without ponies to riders, head/shoe size easy access to the internet and • collect personal data about for sports safety equipment being information might need to be pupils, staff, and volunteers to provided; religion to ensure printed for them. If a meeting will hand over to a third party, or arrangements for prayer or be held with parents about trip • agree to booking terms and fasting are properly planned etc.). arrangements, data protection conditions which include a third It is not for the educational setting and privacy must be on the party’s use of personal data, or to explain the privacy arrangements agenda if only to check that of third parties - the law already everyone understands and that • use consent forms from a third requires organisations to publish there are no concerns. party activity or service provider privacy notices explaining them. to collect and share personal Parents and carers can find out Don’t forget to check what third data, what a third party does with their parties say about how they will use children’s data by looking at that images of children. Asking parents someone needs to check that the to opt out of their child’s image collection and sharing complies organisation’s Privacy Notice, which should be freely available on being used instead of opt in within with the Data Protection Act any contract, waiver, disclaimer or (2018), and the educational their website. Schools just need to point parents towards the consent form makes the consent setting’s own Data Protection given invalid because it wasn’t Policy and privacy notices. information they need, preferably in writing and before parents “freely given”. Want to know more Visit leaders don’t need parental explicitly sign their consent, about what is and isn’t valid consent to share personal data explicitly agree their consent online, consent? Visit www.ico.org.uk/ with a third party as long as parents or implicitly consent by paying any for-organisations/guide-to- or carers know about it before it’s money that is not refundable. data-protection/guide-to-the- shared (so they have a chance to general-data-protection- object) and the information is really If providing families with online regulation-gdpr/consent/what-is- necessary to operate the contract links to important information valid-consent/ with the provider (for example, which they will need to make staff and pupil food allergies to properly informed decisions, Free tree packs for schools The Woodland Trust are giving away free tree To apply visit the Woodland Trust website packs to schools and community groups for planting www.woodlandtrust.org.uk/plant-trees/ in areas accessible to the public. The trees should be schools-and-communities/. Also available are planted either on the school grounds, land that the resources such as a planning tool, planting advice school have regular access to or an area that is and interactive quizzes so you can make the publicly accessible. planning a classroom activity. Before completing your application you need the six figure grid reference of the land that you are planning to us and select the tree pack that you would like from range available. There are 2 delivery periods per year, in March and November. Applications are currently being taken for delivery in March 2020. 4 www.kymallanhsc.co.uk Mental Health & Wellbeing in Schools Training The first 3 ‘Mental Health and for mental health whole school Support Hub”. The Support Hub Wellbeing in Schools’ training development. The training gave is about building a Cumbria wide events for schools took place in time for delegates to explore the network of schools and October run by Dave McPartlan model, audit tool and action plan practitioners, who over time can (davemcpartlanedsolutions@ template, before looking at ways work together to develop good gmail.com). Carlisle, Kendal and in which they could implement practice and mutual school support Cockermouth hosted twilight them back in their home schools. within the Education sector. training sessions for schools looking to implement a whole Dave, who is studying for a PhD If you weren’t able to attend school mental health strategies. focussed on school mental health the courses in October, further Schools from the primary and at the University of Cumbria, also dates have been arranged for secondary sector came together introduced the Facebook page February 2020. Contact us to learn about and discuss a model “Cumbria Schools Mental Health for further details. Teaching Resources from ‘Time to Change’ Time to Change is a growing social movement working The resources are available to download from to change the way we all think and act about mental www.time-to-change.org.uk/get-involved/schools health problems. Their work has already reached millions of people. Despite the progress being made, many people still don’t believe mental health problems are likely to affect them or people they know. The group have developed a range of resources aiming to make younger generations more open about mental health problems than others before them.