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Utkinton and Cotebrook Parish Council

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Utkinton and Cotebrook Parish Council UTKINTON AND COTEBROOK PARISH COUNCIL YOU ARE REQUIRED TO ATTEND A MEETING OF THE PARISH COUNCIL TO BE HELD ON Tuesday 11th April 2017 at COTEBROOK VILLAGE HALL at 7.30pm A G E N D A In accordance with the Council Standing Orders, prior to commencing the formal business of the meeting the Chairman will invite any member of the public present to raise questions and/or seek clarification in relation to relevant matters pertaining to the Council. (Time allocated – 15 minutes). 11.04.01 APOLOGIES FOR ABSENCE 11.04.02 DECLARATIONS OF PECUNIARY INTERESTS 11.04.03 MINUTES OF THE MEETING HELD ON 14TH MARCH 2017 11.04.04 MATTERS ARISING FROM THE MINUTES 11.04.05 BOROUGH COUNCILLOR’S REPORT Councillor E Moore Dutton to report on Cheshire West matters of interest. 11.04.06 PLANNING APPLICATIONS a) Ref 17/00709/FUL Cotebrook Village Hall, Stable Lane (Single storey front extension) b) Ref 16/05501/OUT Rowley Farm, Utkinton (Agricultural workers dwelling) – Approved c) Ref 17/00790/OUT Haulage Yard Tarporley Road, Delamere/Cotebrook (Erection of detached dwelling - amendment to application 15/05189/OUT) d) Ref 16/01492/OUT Northgate Field (Erection of 22 dwellings) 11.04.07 To Review and accept 2017/2018 Parish Council Budget 11.04.08 AUTHORISATION OF PAYMENTS a) Royal Mail Group Ltd (Response Serv. Licence) £ 114.00 b) Upper Bridge Enterprises (Website) £ 12.60 c) CHaLC (Affiliation Fee 2017-2018) £ 213.85 d) NMC Design+Print (Newsletter) £ 113.00 e) NMC Design+Pint (NDP Leaflet+postcard) £ 250.60 f) F Tunney Expenses (stationary for NDP) £ 35.65 g) Clerk Expenses £ 24.66 e) Mustard Print Ltd (NDP Laminated Maps) £ 19.20 f) Phil Sanders (Internal Audit) £ 48.00 g) Clerk Salary (April) £ 273.32 Notes: Payments Authorised between UCPC meetings: a) 20/03/2017 - Utkinton Village Hall (Donation) £ 150.00 b) 22/03/2017 - Clerk Salary (March) £ 356.12 Previous payments to be retrospectively authorised as they were not reflected on minutes from previous months: a) 19/06/2016 - Utkinton Village Hall – Hall hire Apr 2015- Apr 2016 £ 60.00 b) 26/10/2016 - CWAC (land at Woodland, Cotebrook) £ 50.00 11.04.09 ACCOUNT AND AUDIT To agree and sign 2016-2017 Accounts. To agree and sign 2016-2017 Audit. To agree and sign Risk Assessment. To agree and sign Asset Register. 11.04.10 INTERNET BANKING To receive an update from CIIr Tunney. 11.04.11 POSTAGE LICENSE To receive an update from Cllr Tunney. 11.04.12 HIGHWAYS MATTERS a) Review requests to Highways 11.04.13 REPORTS FROM WORKING GROUPS a) Quarry and Greens including Quarry Wood on Tirley Lane b) Permitted Footway and Cycleway to Tarporley c) Plans for a grant-aided ‘Forest School’ in the Quarry Wood 11.04.14 WEBSITE/COMMUNICATION/NEWSLETTER To receive a report from Cllr Tunney. 11.04.15 NEIGHBOURHOOD DEVELOPMENT PLAN To receive an update from Cllr Priestner. 11.04.16 FOOTPATH PROJECT To receive an update from Cllr Priestner and CIIr A Needham. To discuss submissions by Sustrans. 11.04.17 CORRESPONDENCE a) Clerk to report to date. - February 2017 Incidents of note from new Police Beat Manager, PC Philip Monks who is based at Northwich Police Station. - Police Contact Details (email details). - Opal Online Services (supporting use of computers, tablets, mobile phones). - Streetscape Products & services Ltd. (outdoor play equipment and Learning facilities). - Messagemaker Displays Ltd (LED traffic signs, including our newSAM (Speed Awareness Message) and SLR (Speed Limit Reminder) signs. - Mrs Roger letter to Utkinton & Cotebrook Parish Council. - Electoral Review of CWAC: Warding Arrangements. - (Re)defining rural places (Free RSN Seminar 24/05/17 – Chester) 11.04.18 OTHER BUSINESS a) Electoral Review of CWAC done in February Councillor E Moore Dutton to advise. b) Transparency Fund To receive an update from CIIr Tunney. c) Local Service Centre designation To receive an update from CIIr E Moore Dutton d) War Memorial To receive an update from CIIr Stewart e) Sandstone Ridge Trust To receive an update from CIIr A Needham 11.04.19 DATE OF NEXT MEETING The next meeting of Utkinton and Cotebrook Parish Council will be held on Tuesday 9th May 2017 at 7.30pm at Utkinton Village Hall. UTKINTON AND COTEBROOK PARISH COUNCIL MINUTES OF A MEETING OF UTKINTON AND COTEBROOK PARISH COUNCIL HELD AT COTEBROOK VILLAGE HALL ON TUESDAY 11TH APRIL 2017 AT 7.30PM Present: Cllrs F Tunney (Chairman), R. Barnes, T. Boyle, T. Burford, A Needham and G Stewart In Attendance: Mrs M Meritxell Palazuelos-Vinas (Clerk & Responsible Financial Officer) Public Participation There was one member of the public in attendance, Mrs Anna Harvey. Mrs Harvey had expressed a wish to join the Parish Council and gave a brief review of her circumstances and background. Following this and her observing the proceedings it was agreed that, if she so desired, she could be co-opted as a ‘Casual Vacancy’ at the next PC meeting. Resolved: To accept Mrs Harvey’s application and put this to the vote at the Annual PC Meeting on 9th May in Utkinton Village Hall. 11.04.01 APOLOGIES FOR ABSENCE Resolved: that apologies received from Cllr N Parker, CIIr I Priestner and CIIr E Moore Dutton be accepted. 11.04.02 DECLARATIONS OF PECUNIARY INTERESTS No declarations received. 11.04.03 MINUTES OF THE MEETING HELD ON 14TH March 2017 Resolved: that the minutes of the meeting of 14th March 2017 be confirmed as a correct record and signed by the Chairman. 11.04.04 MATTERS ARISING FROM THE MINUTES Cllr Needham suggested a correction done in previous minutes 14.03.12 Permitted Footway and Cycleway to Tarporley. Action: Clerk to alter the minutes to read ‘some’ rather than ‘all’ with regard to the use of existing CWaC land towards the proposed footpath. 11.04.05 BOROUGH COUNCILLOR’S REPORT CIIr G Stewart informed that the Tarporley News had reported that the development of housing on the, previous, Royal British Legion site in Tarporley have been rejected by Tarporley Parish Council. As Tarporley is our Service Centre, the parish council should know when something happens. Action: CIIr F Tunney to email CIIr E Moore Dutton and Mr Ken Parker(Chair of Tarporley PC) to ascertain why it has been rejected and ask if the Parish Council could be kept informed when this is resolved. 11.04.06 PLANNING APPLICATIONS The following Planning Matters were discussed: a) Ref 17/00709/FUL Cotebrook Village Hall Stable Lane (Single storey front extension) CIIr T Boyle informed that significant funds are needed to be raised to build the kitchen and a bigger toilet. b) Ref 16/05501/OUT Rowley Farm, Utkinton (Agricultural workers dwelling) – Approved CIIr F Tunney commented that the plans are likely be submitted in the next few months. c) Ref 17/00790/OUT Haulage Yard Tarporley Road, Delamere/Cotebrook (Erection of detached dwelling - amendment to application 15/05189/OUT) CIIr T Boyle informed that the plans had been submitted and that concern had been expressed because the Japanese knotweed infestation over the wall blocking all continues and that it cannot be removed until the owner has sold the other piece of the land. Action: CIIr F Tunney to raise a concern with CWaC Planning about the access in and out and the parking there during the construction in the building area as it will require management of traffic off and on to the A49. (The following is the formal notification to CWaC of the concerns) : These comments are submitted on behalf of Utkinton and Cotebrook Parish Council following discussion of the application at the April 2017 Parish Council Meeting. The Parish Council is not submitting an objection per se but concerns as to two aspects: 1) That access to and egress from the site as well as parking of construction traffic needs to be controlled as the entrance to the site is restricted and it sits on the busy A49 and has the potential to cause issues with both passing traffic and also existing residential traffic. 2) It has been reported that there is a significant infestation of Japanese Knotweed in and around the site and that this would require control to eradicate the weed prior to any excavation or movement of spoil from the site. d) Ref 16/01492/OUT Northgate Field (Erection of 22 dwellings) Following discussion with the Planner, it was indicated that CWaC are awaiting a response from the developer and that, if or when, this revised application is submitted that it would take around three weeks to register and would then be available for external consultation by the Parish Council and concerned residents. It is likely, therefore, that it could take between six to eight weeks before the PC receives any notifications of movement on this development. Action: CIIr F Tunney to take council on the next stages. 11.04.07 To Review and accept 2017/2018 Parish Council Budget Reviewed and accepted by all Councillors on meeting held 14th March. Resolved: CIIr F Tunney to make A3 copies to send to all Councillors and Clerk. 11.04.08 AUTHORISIATION OF PAYMENTS The following Payments were approved for Payment a) Royal Mail Group Ltd (Response Serv. Licence) £ 114.00 b) Upper Bridge Enterprises (Website) £ 12.60 Action: CIIr F Tunney to discuss this with them as we own the website domain c) CHaLC (Affiliation Fee 2017-2018) £ 213.85 d) NMC Design + Print (Newsletter) £ 113.00 e) NMC Design + Print (NDP Leaflet + postcard) £ 250.60 f) F Tunney Expenses (stationary for NDP) £ 35.65 g) Clerk Expenses £ 24.66 e) Mustard Print Ltd (NDP Laminated Maps) £ 19.20 f) Phil Sanders (Internal Audit) £ 48.00 g) Clerk Salary (April) £ 273.32 Notes: Payments Authorised between UCPC meetings: a) 20/03/2017 - Utkinton Village Hall (Donation) £ 150.00 b) 22/03/2017 - Clerk Salary (March) £ 356.12 Previous payments have been retrospectively authorised as they were not reflected on minutes from previous months: a) 19/06/2016 - Utkinton Village Hall – Hall hire Apr 2015- Apr 2016 £ 60.00 b) 26/10/2016 - CWAC (land at Woodland, Cotebrook) £ 50.00 11.04.09 ACCOUNTS AND AUDIT Resolved: that the annual accounts and audit return for 2016/2017 be agreed and signed off.
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