ST. LUCIE WEST SERVICES DISTRICT
BOARD OF SUPERVISORS’ REGULAR BOARD MEETING AUGUST 2, 2016 9:00 A.M.
Page 1 AGENDA ST. LUCIE WEST SERVICES DISTRICT BOARD OF SUPERVISORS’ WORKSHOP & REGULAR BOARD MEETING August 1, 2016 & August 2, 2016 9:00 a.m. 450 SW Utility Drive Port St. Lucie, Florida 34986
A. Call to Order B. Pledge of Allegiance C. Roll Call D. Approval of Minutes 1. July 11, 2016 Workshop Minutes 2. July 12, 2016 Regular Board Meeting Minutes E. Public Comment F. District Attorney DA 1 – Consider Approval of Fifth Amendment to Purchase and Sale Agreement G. District Engineer DE 1 – Status Report/Updates H. District Manager Action Items DM 1 – District Manager Annual Performance for 2016 DM 2 – Consider Approval of the Repair of the 4E Outfall Ditch to the Turnpike Ditch DM 3 – Consider Resolution No. 2016-03 – Establishing the Fiscal Year 2016/2017 Workshop and Regular Meeting Schedule and Location DM 4 – Consider Approval for the Purchase of an Automatic Meter Reading Program (AMR) and Potable Water Meters DM 5 – Other Items/Updates I. Consent Agenda CA 1 – Monthly Report on Public Works Department CA 2 – Monthly Report on Utilities Operations CA 3 – Monthly Report on Capital Improvement Projects CA 4 – Monthly Report on Billing and Customer Service CA 5 – Financial Statements for June, 2016 CA 6 – Consider Approval to Transfer Funds for the R&R and WCF Account Requisitions J. Budget Workshop (Workshop Meeting Only) K. Supervisors’ Requests L. Adjournment Page 2 St. Lucie West Services District Workshop Minutes July 11, 2016, at 9:00 a.m. 450 SW Utility Drive Port St. Lucie, Florida 34986
(Please note: This is not verbatim. A CD recording of the Workshop is available on file.)
Board Members Present
Vincent D’Amico, Chairman Gregg Ney, Vice Chairman Wayne Smith, Secretary Charles Altwein, Supervisor Everett Child, Supervisor
Staff Present
Dennis Pickle, District Manager, St. Lucie West Services District (“SLWSD”) Bill Hayden, Public Works Director/Assistant District Manager, SLWSD Maddie Maldonado, Office Manager, SLWSD Josh Miller, Assistant Utilities Director, SLWSD Jason Pierman, District Treasurer, Special District Services, Inc. (“SDS”)
Guests Present (Sign-In Sheet Attached)
A. Call to Order
Chairman D’Amico called the Workshop to order at 9:00 a.m.
B. Pledge of Allegiance
C. Roll Call
It was noted that all 5 Supervisors were present.
D. Approval of Minutes 1. June 6, 2016, Workshop 2. June 7, 2016, Regular Board Meeting
The minutes were presented and the Board was asked if they had any revisions and/or corrections.
Secretary Smith asked about the motion made in the June 7, 2016, Regular Board Meeting Minutes regarding the lift station and whether it needed to be changed. Mr. Pickle indicated that no action was necessary because the buyer is satisfied with the new recommended location. Mr. Pickle noted that the City is driving its relocation, contrary to what had been previously reported and that it will be moved at the
St. Lucie West Services District Workshop Minutes of July 11, 2016 Page 1 of 7 Page 3 District’s expense. Vice Chairman Ney asked if the cost to move it will exceed the $100,000 to which Mr. Pickle indicated it would cost about 3 times as much to move it. Supervisor Child asked if it would still be above ground. Mr. Pickle explained the moving process.
A brief discussion ensued regarding the contract with the Florida Department of Corrections.
There was no further discussion regarding the minutes.
E. Public Comment
There was no public comment at this time.
F. District Attorney DA 1 – Status Report/Updates
Mr. Pickle was not aware of any items Mr. Harrell was to bring up.
G. District Engineer DE 1 – Approval of Work Authorization No. 5-10-1606-R between SLWSD and Magnolia Lakes Residents’ Association, Inc.
Mr. Hayden presented the item indicating that the application was for the installation of underground electric conduit and two floating fountains to be located in Water Management Tract No. 1, as shown on SLW Plat No. 151 Magnolia Lakes at St. Lucie West – Phase One recorded in Plat Book 40 beginning at Page 36, and Water Management Tract No. 3A, as shown on SLW Plat No. 154 Magnolia Lakes at St. Lucie West – Phase Two recorded in Plat Book 41 beginning on Page 9. Mr. Hayden noted that the proposed fountains are to be anchored in the approximate center of the lakes and that electric service to the fountains would be made using buried electrical conduit from control panels located adjacent to the lakes. Mr. Hayden noted that Staff was recommending approval with the following condition:
1.) Applicant shall be responsible for any damage caused to other utilities as a result of the installation of the fountains or buried electric services.
Vice Chairman Ney asked for confirmation that it included maintenance for which it did. Supervisor Altwein asked if the HOA is responsible for maintenance and removal, if needed. Mr. Pickle indicated they would add the removal condition to the work authorization.
There was no further discussion regarding this item.
DE 2 – Status Report/Updates
Mr. Pickle indicated that the 4E/5 stormwater pond project ground clearing had begun, and the digging portion just started last week.
St. Lucie West Services District Workshop Minutes of July 11, 2016 Page 2 of 7 Page 4
Mr. Pickle noted that the Lake Harvey project is moving along.
H. District Manager Action Items
DM 1 - Consider Approval of Proposal for the Lining (CIP) of Two Pipe, Presidential Cove and Heatherwood HOA
Mr. Hayden presented the item indicating that the lining in 2 pipes are beginning to fail. He noted that this proposal piggy-backs onto a County contract with Collier County. Mr. Hayden explained that this is for two Cured in Place Projects (CIPP), one being located in the Presidential Cove subdivision within County Club Estates and the second project, which is located at the Village Drive Entrance into the Heatherwood subdivision.
Mr. Hayden noted that the Presidential Cove project consists of the lining of 317 LF of 18-inch green plastic pipe. The second project consists of lining 250 LF of 24-inch green plastic pipe at the rear entrance of the Heatherwood subdivision. Mr. Hayden noted that Staff had only receive two proposals from Shenline (Shenandoah Services) for each of the projects and that prices are off of the Collier County contract so only one proposal was received for each location and are as follows:
Proposal from Shenline for Presidential Cove $ 28,236.00 Proposal from Shenline for Heatherwood Entrance 26,027.50
TOTAL $ 54,263.50
Mr. Hayden stated that the proposals include mobilization, pump down of pipe with 4- inch pump, cleaning of pipe, televising of pipe and installation of the 18-inch and 24- inch CIPP and will be funded by the General R&R Fund.
Supervisor Altwein asked how piggybacking works. Messrs. Pickle and Hayden explained the process.
Mr. Pickle noted that they’ve exhausted reserves for emergency repairs on street-to- lake and lake-to-lake work. A brief discussion about the upcoming fiscal year’s budget ensued.
There was no further discussion regarding this item.
DM 2 – District Manager and Staff Goals and Objectives for Fiscal Year 2016/2017
Mr. Pickle presented the item indicating that Condition 13 of the District Manager’s employment agreement stipulates that the District Manager recommend goals and objectives for himself and Staff to achieve or work towards each year. Mr. Pickle indicated that the list provided in the meeting booklet had previously been provided to
St. Lucie West Services District Workshop Minutes of July 11, 2016 Page 3 of 7 Page 5 the Board Members and that he had heard from each Board Member prior to today’s meeting. Mr. Pickle also indicated that there was a typo on the list, wherein the word “secession” should actually be “succession”. Vice Chairman Ney asked Mr. Pickle what the most common complaint from customers? Mr. Pickle stated that the most common complaints amongst customers were the water rates and irrigation availability. Vice Chairman Ney asked if reducing complaints should be a goal to which it was suggested that it could be added next year.
There was no further discussion on the matter.
DM 3 – Consider Approval of Blue Cross Blue Shield Heath Insurance Provider
Mr. Pickle noted that the rate increase was initially 29.47% and that it had been negotiated down to 12.84%. It was recommended that the District stay with the current plan so as not to trigger the “Obamacare” requirements. Mr. Pickle indicated that after reviewing several proposals from Blue Cross Blue Shield, staff believes that the renewal of plan 5467 is still the better plan to stay with and the upgrade renewal plan 5462 will be at the employee’s expense, if they select the upgraded plan. Mr. Pickle advised that the budget reflected a 10% increase for this fiscal year due to historical trends and that the 12.84% increase would be reflected in the final adopted budget. He indicated that staff was recommending the renewal of health insurance Plans 5467 and 5462, the step-up plan from Blue Cross Blue Shield, and that those employees who provide coverage for their families were willing to increase their contribution from 6% to 9% to offset the increase.
There was no discussion regarding this item.
DM 4 – Consider Approval for the Purchase of a Bulk Sulfuric Acid Tank for the Water Treatment Plant
Mr. Pickle presented the item indicating that it was necessary to replace the tank and recommended a CPVC tank, which is rated for sulfuric acid and has a 30 to 40 year life span. Mr. Pickle noted that although they had received 3 proposals, only one proposal was for a CPVC tank because there were very few companies who specialized in that type of tank. The following proposals were received:
1.) B&D Plastics LLC of Ocean Springs, MS (CPVC tank) $ 49,209.00 2.) ERC&C of Port St. Lucie, FL (steel tank) $ 29,150.00 3.) Dixie Tank of Jacksonville, FL (steel tank) $ 25,331.00
It was noted that the above bids included freight charges.
Josh Miller, Assistant Utilities Director, explained why steel tanks do not last long. Vice Chairman Ney asked if the pipes are steel to which Mr. Pickle indicated that they had just replaced the steel pipes with double-walled PVC. Supervisor Child asked if sensors could be added to detect leakage. Mr. Miller indicated that sensors could be
St. Lucie West Services District Workshop Minutes of July 11, 2016 Page 4 of 7 Page 6 added and explained the process. Mr. Pickle noted that double containment has worked well in the past. Secretary Smith asked if the valves were made of steel and if there was a warranty on the tank. Mr. Miller indicated that he was not sure, but that a typical warranty would be for 30 years. Mr. Pickle indicated he would obtain information on the warranty.
There was no further discussion on this item.
DM 5 – Other Items/Updates
Mr. Pickle had no other items or updates.
I. Consent Agenda
Mr. Pickle presented Consent Agenda items CA 1 through CA 7.
CA 1 - Monthly Report on Public Works Department
CA 2 - Monthly Report on Utilities Operations
Chairman D’Amico asked why there were so many “Locates” during the month of May. Mr. Pickle indicated they were due to Comcast and AT&T.
Chairman D’Amico referred to the number of “Lock Offs” being 20 for the month of May and asked how that number ranks. Ms. Maldonado indicated that it was very low.
CA 3 - Monthly Report on Capital Improvement Projects
CA 4 - Monthly Report on Billing and Customer Service
CA 5 - Financial Statements for May, 2016
CA 6 - Consider Approval to Transfer Funds for the R&R and WCF Account Requisitions
Secretary Smith asked what these transfer of funds were. Mr. Pickle explained the process.
CA 7 – Surplus Items
Secretary Smith asked about the scrap. Mr. Miller explained that they keep good track of the scrap and get the best price for it, but scrap prices are very low right now
Vice Chairman Ney asked why there were so many pumps on the surplus list and why was the plumber’s snake on it. Mr. Miller indicated that the District had purchase many pumps from a company that was going out of business and that the snake was being replaced with a better one.
St. Lucie West Services District Workshop Minutes of July 11, 2016 Page 5 of 7 Page 7
There was no further discussion regarding Consent Agenda items CA 1 through CA 7.
J. Supervisor Requests
Supervisor Altwein noted that the resurfacing of roads had covered reflectors. Mr. Pickle indicated he would look into this matter.
Secretary Smith referred to the Lake Okeechobee discharge and asked for confirmation that the District was not seeing any toxic algae. Mr. Pickle indicated that there were no algae calls lately.
Vice Chairman Ney noted that someone had taken credit for the lake condition in the newspaper, but was unsure who it was.
K. Adjournment
There being no further items to be addressed, the Workshop was adjourned at 10:30 a.m. There were no objections.
St. Lucie West Services District Workshop Minutes of July 11, 2016 Page 6 of 7 Page 8 Workshop Minutes Signature Page
Chairman/Vice Chairman Secretary/Assistant Secretary
Date Approved
St. Lucie West Services District Workshop Minutes of July 11, 2016 Page 7 of 7 Page 9 St. Lucie West Services District Regular Board Meeting Minutes July 12, 2016, at 9:00 a.m. 450 SW Utility Drive Port St. Lucie, Florida 34986
(Please note: This is not verbatim. A CD recording of the Regular Board Meeting is available on file.)
Board Members Present
Vincent D’Amico, Chairman Gregg Ney, Vice Chairman Wayne Smith, Secretary Charles Altwein, Supervisor Everett Child, Supervisor
Staff Present
Dennis Pickle, District Manager, St. Lucie West Services District (“SLWSD”) Bill Hayden, Public Works Director/Assistant District Manager, SLWSD Maddie Maldonado, Office Manager, SLWSD Lisa Beans, Administrative Assistant, SLWSD Dan Harrell, District Counsel, Gonano & Harrell Bob Lawson, District Engineer, ARCADIS-US, Inc. Jason Pierman, District Treasurer, Special District Services, Inc. (“SDS”) Laura Archer, SDS Shirley Cano, SDS Tori Shamy, SDS
Guests Present (Sign-In Sheet Attached)
A. Call to Order
Chairman D’Amico called the Regular Board Meeting to order at 9:00 a.m.
B. Pledge of Allegiance
C. Roll Call
It was noted that all 5 Supervisors were present.
D. Approval of Minutes 1. June 6, 2016, Workshop 2. June 7, 2016, Regular Board Meeting
The minutes were presented for Board approval.
St. Lucie West Services District Regular Board Meeting Minutes of July 12, 2016 Page 1 of 6 Page 10
A motion was made by Vice Chairman Ney, seconded by Supervisor Child approving the Workshop Minutes of June 6, 2016, as presented, and the June 7, 2016, Regular Board Meeting Minutes, as presented. Upon being put to a vote, the motion carried 5 to 0.
E. Public Comment
There was no public comment.
F. District Attorney DA 1 – Status Report/Updates
Mr. Harrell presented a Revised Site Plan Schedule, which includes a 30-day extension. Purchaser is also requesting a right to exercise an additional 90 days of extensions (3 extensions at 30 days each). Mr. Harrell suggested additional deposits be required after the initial 30 day extension as a counterproposal and to have the District be kept in the loop on all communication to/from the City. Mr. Harrell suggested each 30-day extension require an additional $5,000 deposit. Mr. Harrell then deferred to Mr. Pickle who agreed with Mr. Harrell’s suggestions.
Mr. Lawson indicated that the City was combining plats into one lot and that the submittal is happening on September 21, 2016, to the City and the final approval for the site plan is scheduled for November 28, 2016. Mr. Harrell suggested that the site plan not go past the end of the calendar year. Supervisor Child asked if the replatting would extend things further to which Mr. Lawson indicated that it should not; that it should be signed within the next week or so. Supervisor Child noted his agreement that each 30-day extension require an additional $5,000 deposit. Vice Chairman Ney confirmed that the deposits are not refundable and asked what happens if they don’t get it done in time. Mr. Harrell noted that they would be in default, but that he does not see that happening. He reminded the Board that once the relocation notice is received, the District must move the lift station. Secretary Smith asked what had created the delay. Mr. Lawson responded that it was due to the end user changing things and needs to process approval, not the City.
The Board consensus was to move forward with Mr. Harrell’s recommendations and bring the item back to the next Board Meeting.
G. District Engineer DE 1 – Approval of Work Authorization No. 5-10-1606-R between SLWSD and Magnolia Lakes Residents’ Association, Inc.
Mr. Lawson presented the item, noting that he recommended approval with the following 2 conditions:
1.) Applicant shall be responsible for any damage caused to other utilities as a result of the installation of the fountains or buried electric services; and
St. Lucie West Services District Regular Board Meeting Minutes of July 12, 2016 Page 2 of 6 Page 11 2.) Applicant shall be responsible for all costs associated with the operation and maintenance of said 2 fountains.
A motion was made by Vice Chairman Ney, seconded by Supervisor Child approving Work Authorization No. 5-10-1606-R between SLWSD and Magnolia Lakes Residents’ Association, Inc. with the following two conditions: 1.) Applicant shall be responsible for any damage caused to other utilities as a result of the installation of the fountains or buried electric services; and 2.) Applicant shall be responsible for all costs associated with the operation and maintenance of said 2 fountains. Upon being put to a vote, the motion carried 5 to 0.
DE 2 – Status Report/Updates
Mr. Lawson stated that the 4E/5 stormwater site has been cleared.
Mr. Lawson noted that the Lake Harvey environmental studies have started and that there is a July 20, 2016, target submittal date. He also noted that the grant is not worth pursuing on this project.
That concluded Mr. Lawson’s updates.
H. District Manager Action Items
DM 1 - Consider Approval of Proposal for the Lining (CIP) of Two Pipe, Presidential Cove and Heatherwood HOA
Mr. Hayden presented the item indicating that it was a piggyback of Collier County prices. He recommended approval.
A motion was made by Supervisor Child, seconded by Secretary Smith approving the proposals from Shenline (Shenandoah Services) for two Cured in Place projects (CIPP), one for Presidential Cove and the other for the Heatherwood HOA in the amount of $54,263.50, as presented. These two projects will be funded by the General R&R Fund. Available Project Budget being $346,943.00; This Project cost being $54,236.50; leaving an Available Balance of $292,706.50. Upon being put to a vote, the motion carried 5 to 0.
DM 2 – District Manager and Staff Goals and Objectives for Fiscal Year 2016/2017
Mr. Pickle presented the item and indicated that he would make changes for next year. Vice Chairman Ney noted that we should check with the previous year’s goal next year.
St. Lucie West Services District Regular Board Meeting Minutes of July 12, 2016 Page 3 of 6 Page 12 A motion was made by Secretary Smith, seconded by Vice Chairman Ney approving and accepting the District Manager and Staff Goals and Objectives for Fiscal Year 2016/2017, as presented. Upon being put to a vote, the motion carried 5 to 0.
DM 3 – Consider Approval of Blue Cross Blue Shield Heath Insurance Provider
Mr. Pickle presented the proposal for the renewal of health insurance and reminded the Board that this was for a 12.84% increase and that employees had agreed to pay the extra 3% for dependent coverage to offset some of the costs. Supervisor Child asked what kind of impact it would have to which Mr. Pickle noted that it was an additional $25,000 to $30,000. Supervisor Child commended the negotiations.
A motion was made by Secretary Smith, seconded by Supervisor Child and passed unanimously approving the renewal of health insurance Plans 5467 and 5462, the step-up plan, from Blue Cross Blue Shield, as presented.
DM 4 – Consider Approval for the Purchase of a Bulk Sulfuric Acid Tank for the Water Treatment Plant
Mr. Pickle presented the item for approval.
A motion was made by Supervisor Altwein, seconded by Vice Chairman Ney approving the purchase of one CPVC Corzan lined FRP horizontal vessel measuring 6’ ID (Inside Diameter) x 24’ straight shell length with dish heads on each end to store bulk 93 to 94% sulfuric acid for the not to exceed amount of $47,330 for the vessel and estimated freight of $1,879 for the Water Treatment Plant from B&D Plastics LLC of Ocean Springs, MS.
Discussion ensued regarding specifics of the tank, such as its storage capacity, the UV rating and a possible building with an awning to protect it from excessive temperatures. Mr. Pickle also noted that there is an 18-month workmanship warranty, which he is trying to get extended to 3 years.
Supervisor Altwein’s motion was reiterated, seconded by Vice Chairman Ney approving the purchase of one CPVC Corzan lined FRP horizontal vessel measuring 6’ ID (Inside Diameter) x 24’ straight shell length with dish heads on each end to store bulk 93 to 94% sulfuric acid for the not to exceed amount of $47,330 for the vessel and estimated freight of $1,879 for the Water Treatment Plant from B&D Plastics LLC of Ocean Springs, MS. The Renewal & Replacement Available Fund Balance being $652,168; this project cost being $49,209; leaving an Available Balance of $610,609. Upon being put to a vote, the motion carried 5 to 0.
DM 5 – Other Items/Update
Mr. Pickle had no further updates at this time.
St. Lucie West Services District Regular Board Meeting Minutes of July 12, 2016 Page 4 of 6 Page 13 I. Consent Agenda CA 1 - Monthly Report on Public Works Department
CA 2 - Monthly Report on Utilities Operations
CA 3 - Monthly Report on Capital Improvement Projects
CA 4 - Monthly Report on Billing and Customer Service
CA 5 - Financial Statements for May, 2016
CA 6 - Consider Approval to Transfer Funds for the R&R and WCF Account Requisitions
CA 7 – Surplus Items
Consent Agenda Items CA 1 through CA 7 were presented for Board consideration.
A motion was made by Vice Chairman Ney, seconded by Supervisor Child, approving Consent Agenda Items 1 through 7, as presented. Upon being put to a vote, the motion carried 5 to 0.
J. Supervisor Requests
Supervisor Child suggested putting a timeframe for the District Manager & Staff Goals & Objectives. Mr. Pickle indicated in the future he would put specific dates to be more defined.
Vice Chairman Ney stated, for the record and for the media, regarding the recent outbreak of algae that none is of the blue green variety and none is toxic. He wanted residents of the District to be assured that the water is safe.
Secretary Smith was of the same opinion as Vice Chairman Ney and indicated that the residents/constituents can be confident that the water is in good shape.
There were no further Supervisor Requests.
K. Adjournment
There being no further items to be addressed, the Regular Board Meeting was adjourned at 9:55 a.m. There were no objections.
St. Lucie West Services District Regular Board Meeting Minutes of July 12, 2016 Page 5 of 6 Page 14 Regular Board Meeting Minutes Signature Page
Chairman/Vice Chairman Secretary/Assistant Secretary
Date Approved
St. Lucie West Services District Regular Board Meeting Minutes of July 12, 2016 Page 6 of 6 Page 15 St. Lucie West Services District Board Agenda Item Tuesday, August 2, 2016 Item DA 1 Consider Approval of Fifth Amendment to Purchase and Sale Agreement
Summary
Recommendation
Staff recommends approval of the Fifth Amendment to Purchase and Sale Agreement.
District Manager: Dennis Pickle
Budget Impact Project Number: Available Project Budget: $0.00 ORG Number: This Project: $0.00 Available Balance: $0.00 Board Action
Moved by: Seconded by: Action Taken:
Page 16 Page 17 Page 18 Page 19 Page 20 St. Lucie West Services District Board Agenda Item Tuesday, August 2, 2016
Item DE 1 Status Report/Updates ______
Summary
Page 21 St. Lucie West Services District Board Agenda Item Tuesday, August 2, 2016 Item DM 1 District Manager Annual Performance for 2016
Summary Condition 13(e) of the District Manager’s employment agreement stipulates that the Board of Supervisor discuss whether the District Manager’s performance is overall satisfactory. Attached are the condition requirements for your review and comments.
Condition 14 Agreement Renewal. At a public meeting on or about September 1 of each year during the term of this Agreement, the Board will decide whether to extend the term of this Agreement by:
(a) Taking no action, in which event the term of this Agreement shall be automatically extended for one additional year beyond its then-current term; (b) Taking action to extend this Agreement for one additional year beyond its then- current term; or (c) Taking action declining to extend this Agreement beyond its then-current term.
Recommendation
Budget Impact: N/A
Board Action:
Moved by: Seconded by: Action Taken:
Page 22
13. Goals; Evaluation; Board Member; Discussions District Action.
(a) Goals and Objectives. No later than July 1 of each year during the term of this Agreement, the District Manager shall recommend prescriptive goals and performance objectives to be achieved or worked toward by the District Manager and his staff. The Board shall review and either accept or modify such prescriptive goals and performance objectives.
(b) Referrals to District Manager. The Board will promptly refer to the District Manager for his study and recommendation all criticisms, complaints, and suggestions called to its attention or to the attention of an individual Board member.
(c) Annual Evaluation. No later than August 1 of each year during the term of this Agreement, the District Manager shall report to the Board his progress in meeting prescriptive goals and performance objectives established as provided in subparagraph 13(a) above, and such matters as he deems relevant to his performance under this Agreement. Between August 1 and August 31, Board members may review with the District Manager his progress in such goals and objectives, and the working relationships among the District Manager, the Board, the staff, and the community. Each individual member of the Board may prepare and present a written or oral evaluation of the District Manager=s performance. The District Manager shall prepare and recommend revisions to such procedure and form from time to time or when requested by the Board. Any evaluation, whether written or oral, that indicates that the performance of the District Manager has not been overall satisfactory shall include in writing the incidences or areas of unsatisfactory performance. The District Manager shall be entitled to provide a written response to any written unsatisfactory evaluations.
(d) Procedure for Discussions with Board Members. Each Board member may meet individually with the District Manager to review his performance and progress in light of the Board=s policy decisions and objectives. Such meetings shall consist of full and frank exchanges between the District Manager and the individual Board members, but shall not involve the discussion of foreseeable future Board actions nor the disclosure by the District Manager to a Board member of another Board member=s views.
(e) Board Action. Following the opportunity for discussions as provided in subparagraphs 13(c) and (d) above, the Board at a public meeting on or about September 1, will discuss whether the District Manager=s performance is overall satisfactory. If the Board determines that the District Manager=s overall performance is satisfactory, the District Manager shall be eligible for a pay increase pursuant to the conditions set forth in subparagraph 4(a) of this Agreement. If the Board determines that the District Manager=s performance is unsatisfactory, the Board shall inform the District Manager of specific goals and areas where his/her performance must improve.
14. Agreement Renewal. At a public meeting on or about September 1 of each year during the term of this Agreement, the Board will decide whether to extend the term of this Agreement by:
(a) Taking no action, in which event the term of this Agreement shall be automatically extended for one additional year beyond its then-current term; (b) Taking action to extend this Agreement for one additional year beyond its then-current term; or (c) Taking action declining to extend this Agreement beyond its then-current term.
Page 23 St. Lucie West Services District Board Agenda Item Tuesday, August 2, 2016 Item DM 2 Consider Approval of the Repair of the 4E Outfall Ditch to the Turnpike Ditch
Summary
Provide for your review and approval are two proposals for the repair of the 4E outfall discharge ditch to the Turnpike Ditch. This ditch has been discharging storm water out of the 4E basin for approximately 20 years. It began with the original gravity weir wall system, then converted to hand operated control gate and then eventually into the automated gate system that we currently have.
With the ongoing upgrading of the 4E structure and gate, velocity of the discharge water has increased to the point where it has worn the rip rap from the sides of the ditch causing stability failure. The concrete bottom of the ditch has also been undermined creating large voids under the concrete as well.
Staff has received two proposals to repair the 4E outfall. 1. Armadillo Dirt Works of Fort Pierce Florida for the amount of $56,800.00 2. Johnson-Davis of Lantana Florida for the amount of $40,990.00
Staff was unable to attain additional proposals from contractors due to scheduling and current work load.
Recommendation
Staff recommends approval that the Board approve the expenditure for the repair of the 4E Outfall Ditch and award Johnson-Davis the repair for the not to exceed amount of $40,990.00
District Manager: Dennis Pickle Public Works Director: William Hayden
Budget Impact Project Number: Available Project Budget: $292,706.50 ORG Number: R&R Fund Balance This Project: $40,990.00 Available Balance: $251,716.50 Board Action
Moved by: Seconded by: Action Taken:
Page 24 Page 25 Page 26 Page 27 St. Lucie West Services District Board Agenda Item Tuesday, August 2, 2016
Item DM 3 Consider Resolution No. 2016-03 – Establishing the Fiscal Year 2016/2017 Workshop and Regular Meeting Schedule and Location
Summary
Provided for your review and consideration is the Adoption of Resolution 2016-03 setting a workshop and regular meeting schedule, location and time for the District meetings for fiscal year 2016/2017.
Recommendation Staff recommends approval of Resolution 2016-03 – Setting the Fiscal Year 2016/2017 Workshop and Regular Board Meeting Schedule and Location
Page 28 RESOLUTION NO. 2016-03
A RESOLUTION OF THE BOARD OF SUPERVISORS OF THE ST. LUCIE WEST SERVICES DISTRICT, ESTABLISHING A REGULAR MEETING SCHEDULE FOR FISCAL YEAR 2016/2017 AND SETTING THE TIME AND LOCATION OF SAID DISTRICT MEETINGS; AND PROVIDING AN EFFECTIVE DATE.
WHEREAS, it is necessary for the St. Lucie West Services District ("District") to establish a regular meeting schedule for fiscal year 2016/2017; and
WHEREAS, the Board of Supervisors of the District has set a regular meeting schedule, location and time for District meetings for fiscal year 2016/2017 which is attached hereto and made a part hereof as Exhibit “A”.
NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF SUPERVISORS OF THE ST. LUCIE WEST SERVICES DISTRICT, ST. LUCIE COUNTY, FLORIDA, AS FOLLOWS:
Section 1. The above recitals are hereby adopted.
Section 2. The regular meeting schedule, time and location for meetings for fiscal year 2016/2017 which is attached hereto as Exhibit “A” is hereby adopted and authorized to be published.
PASSED, ADOPTED and EFFECTIVE this 2nd day of August, 2016.
ATTEST: ST. LUCIE WEST SERVICES DISTRICT
By: By: Secretary/Assistant Secretary Chairman/Vice Chairman
Page 29
ST. LUCIE WEST SERVICES DISTRICT FISCAL YEAR 2016/2017 WORKSHOP & REGULAR BOARD MEETING SCHEDULE
NOTICE IS HEREBY GIVEN that the St. Lucie West Services District (“District”) will conduct Workshops and Regular Board Meetings of the Board of Supervisors (“Board”) for the purpose of conducting the business of the District that may properly come before the Board. The purpose of conducting Workshops is to discuss agenda items to be considered at the Regular Board Meetings. The purpose of Regular Board Meetings is to conduct the business of the District that may properly come before the Board. The following meetings will be held at 9:00 a.m. at the offices of the St. Lucie West Services District located at 450 SW Utility Drive, Port St. Lucie, Florida 34986 on the following dates:
WORKSHOPS REGULAR BOARD MEETINGS October 3, 2016 October 4, 2016 October 31, 2016 November 1, 2016 December 5, 2016 December 6, 2016 January 9, 2017 January 10, 2017 February 6, 2017 February 7, 2017 March 6, 2017 March 7, 2017 April 3, 2017 April 4, 2017 May 1, 2017 May 2, 2017 June 5, 2017 June 6, 2017 July 10, 2017 July 11, 2017 July 31, 2017 August 1, 2017 September 11, 2017 September 12, 2017
The Workshops and Meetings are open to the public and will be conducted in accordance with the provisions of Florida law for Community Development Districts. Workshops and/or Meetings may be continued to a date, time and place to be specified on the record. A copy of the agendas for the Workshops and/or Meetings may be obtained from the District Manager’s office located at 450 SW Utility Drive, Port St. Lucie, Florida 34986.
There may be occasions when one or more Supervisors will participate by telephone; therefore, a speaker telephone will be present at the meeting location so that any interested person may attend the meeting and be fully informed of the discussions taking place.
Any person requiring special accommodations at these Workshops and/or Meetings because of a disability or physical impairment should contact the District Office at (772) 340-0220 at least five calendar days prior to the Workshop and/or Meeting. If you are hearing or speech impaired, please contact the Florida Relay Service at 1-800-955-8770, who can aid you in contacting the District Office.
Each person who decides to appeal any action taken at a Workshop and/or Meeting is advised that they will need a record of the proceedings and that accordingly, the person may need to ensure that a verbatim record of the proceedings is made, including the testimony and evidence upon which such appeal is to be based.
Dennis Pickle, District Manager ST. LUCIE WEST SERVICES DISTRICT www.slwsd.org PUBLISH: ST. LUCIE NEWS TRIBUNE ____/____/16
Page 30 St. Lucie West Services District Board Agenda Item Tuesday, August 2, 2016 Item DM 4 Consider Approval for the Purchase of an Automatic Meter Reading Program (AMR) and Potable Water Meters Summary
Provided for your review and consideration is the Proposal for the Automatic Meter Reading Program and potable water meters. Joshua Miller the Assistant Utilities Director has been researching options for an automatic meter reading program and potable water meters The St. Lucie West Services District (“SLWSD” or “District”) accepted Proposals to provide and deliver flow meters and meter reading equipment consistent with an Automatic Meter Reading (“AMR”) System. The existing SLWSD water meter reading system is “direct read” and was developed and launched in 1987. In an effort to achieve more accurate readings and upgrade the aging meter reading infrastructure, SLWSD has determined that a new meter reading platform is needed which allows for meter reading times to be minimized, minimal reading errors, upgraded technology implementation, compliance with regulatory agencies, and water meter alarm notifications.
The District received three proposals: one from Fortiline Waterworks, one from Municipal Waterworks, and one from Water Werks Inc. Attached is the proposal ranking sheet based on several factors reflected in the Request for Proposals. The highest ranking company was Water Werks Inc. which supplies Kamstrup meters.
This purchase was budgeted from the Replacement Meters in the R&R Fund and will be an ongoing annual expense.
Recommendation
Staff recommends approval to purchase Automatic Meter Reading Program and Kamstrup meters from Water Werks Inc.
District Manager: Dennis Pickle Assistant Utilities Director: Josh Miller Underground Utilities Superintendent: Randy Garren Assistant Underground Utilities Superintendent: Angel Matos
Budget Impact Project Number: SW064 Renewal & Replacement Available Fund Balance: $185,000.00 ORG Number: 5-37006 This Project: $185,000.00 Available Balance: $0.00 Board Action
Moved by: Seconded by: Action Taken:
Page 31 Page 32 Page 33 Page 34 Page 35 Page 36 Page 37 Page 38 St. Lucie West Services District Board Agenda Item Tuesday, August 2, 2016 Item DM 5 Other Items/Updates
Summary
Page 39 St. Lucie West Services District Board Agenda Item Tuesday, August 2, 2016 Item CA 1 Monthly Report Public Works Department
Summary
The following monthly report is provided for your review and information as an update on the day-to-day operations and tasks of the Public Works department.
Page 40 St. Lucie West Services District Public Works Department Monthly Status Report June 2016
Division Service Orders Work Orders Aquatics 93 7 Exotic Plant Removal 17 12 Storm Water 11 412 Vac-Con 0 0 Dredge Barge 0 0 Video Ray 101 0 Irrigation 0 1 Shop 173 0 Grand Total 395 432
Aquatics Division: Operations & Maintenance: • Algae ▪ 28 Service Orders ▪ 2 Work Orders • Injection Treatments ▪ 10 Service Orders ▪ 0 Work Orders • Sonar Treatments ▪ 0 Service Orders ▪ 0 Work Orders • Midge Fly Treatments ▪ 0 Service Orders ▪ 0 Work Orders • Tape Grass (Harvester) ▪ 9 Service Orders ▪ 2 Work Orders • Miscellaneous ▪ 46 Service Orders ▪ 3 Work Orders Scheduled Maintenance • Lake Cleaning Schedule - Available Upon Request
Exotic Plant Removal Division: Operations & Maintenance: • Encroaching Preserves ▪ 9 Service Orders ▪ 10 Work Orders • Lygodium Treatments ▪ 3 Service Orders ▪ 0 Work Orders • Exotic Vegetation Treatments ▪ 1 Service Orders • Tree Removals ▪ 1 Service Orders ▪ 2 Work Orders • Preserves Maintenance ▪ 0 Service Orders
Page 41 Exotic Plant Removal Division Cont'd: • Vine Management ▪ 2 Service Orders ▪ 0 Work Orders • Miscellaneous ▪ 1 Service Orders Scheduled Maintenance • None
Storm Water Division: Operations & Maintenance: • Locates ▪ 409 Work Orders • Street Flooding ▪ 0 Service Orders ▪ 0 Work Orders • Grate Cleaning ▪ 10 Service Orders ▪ 3 Work Orders • Improved Landscaping & Mowing ▪ 1 Service Orders • Miscellaneous ▪ 0 Service Orders ▪ 0 Work Orders Scheduled Maintenance • Right of Way Mowing done the first 2 weeks of each month.
Storm Water Division / Vac Con: Operations & Maintenance: • 4 Service Orders Cleaning Out Pipes • 4 Service Orders Cleaning Out Structures • 0 Miscellaneous Service Orders Scheduled Maintenance • None Other Information • 200 Estimated Footage Cleaned • 0 • Removed 2 yards of debris
Storm Water Division / Dredge Barge: Operations & Maintenance: • 0 Service Orders Dredging Pipes • 0 Miscellaneous Service Orders Scheduled Maintenance • None Other Information • 0 Estimated Yardage Cleaned • Cascades Lake #80 attempted to dredge shallow west end • None
Storm Water Division / Video Ray: Operations & Maintenance: • 101 Service Orders Viewing Pipes • 0 Miscellaneous Service Orders Scheduled Maintenance • None
Page 42 Irrigation Division: Operations & Maintenance: • Pressure Complaints ▪ 0 Service Orders ▪ 0 Work Orders • Customer Has No Water Complaints ▪ 0 Service Orders ▪ 0 Work Orders • Staining Complaints ▪ 0 Service Orders ▪ 0 Work Orders • Miscellaneous ▪ 0 Service Orders ▪ 1 Work Orders Scheduled Maintenance • None Other Information • 0 Surficial Well Usage (Gallons) • 0 Reported Reuse Customer Violations • 85,807,316 Flows (Gallons) • 5.56 Monthly Rainfall (Inches) • 0 Irrigation Violations
Shop Division : Operations & Maintenance: • 173 Service Orders for Repairs ▪ 31 Vehicles ▪ 80 Equipment ▪ 62 Other Scheduled Maintenance • None
Page 43 St. Lucie West Services District Board Agenda Item Tuesday, August 2, 2016 Item CA 2 Monthly Report on Utilities Operations
Summary This report is provided for your review and information as an update on the day-to-day Utilities operations of the St. Lucie West Services District, and will be provided once a month.
Page 44 St. Lucie West Services District Monthly Utilities Operations Report
Summary ERC Water/Wastewater Update
WATER Commercial Accounts 488 Residential Accounts 6318 Total Plant Capacity Based on 3.6 MGD 14,400.00 ERC's (Factor 250 gpd) Sold prior to October 2010 including the Reserve 10,564.23 ERC's The Reserve Commitment for 2016 1,500.00 ERC's Available Water ERC as of October 1st 3,498.03 Sold in FY 2015-2016 (see water table below) 32.09 ERC's Total Remaining Capacity for Water 3,465.94 WATER RESIDENTIAL COMMERCIAL THE RESERVE WATER FEES COLLECTED ERC's sold in Oct-15 0 28.3 0$ 73,438.50 ERC's sold in Nov-15 0 3.8 200$ 256,835.06 ERC's sold in Dec-15 0 0.0 0$ - ERC's sold in Jan-16 0 0.0 0$ - ERC's sold in Feb-16 0 0.0 0$ - ERC's sold in Mar-16 0 0.0 0$ - ERC's sold in Apr-16 0 0.0 0$ - ERC's sold in May-16 0 0.0 0$ - ERC's sold in Jun-16 0 0.0 0$ - ERC's sold in Jul-16 0 0.0 0$ - ERC's sold in Aug-16 0 0.0 0$ - ERC's sold in Sep-16 0 0.0 0$ - Total Water ERC's sold for FY 2015-16 0 32.1 200$ 330,273.56
WASTEWATER Commercial Accounts 431 Residential Accounts 6318 ERC's based on three month average daily flow Total Plant Capacity Based on 2.0 MG/TMADF 16,666.67 capacity Sold prior to October 2010 including the Reserve 10,438.00 ERC's The Reserve Commitment for 2016 1,800.00 ERC's Available Wastewater ERC as of October 1st 5,401.92 Sold in FY 2015-2016 (see W.Water table below) 32.09 ERC's Total Remaining Capacity for Wastewater 5,369.83 WASTEWATER FEES WASTEWATER RESIDENTIAL COMMERCIAL THE RESERVE COLLECTED ERC's sold in Oct-15 0 28.3 0 $ 56,600.00 ERC's sold in Nov-15 0 3.8 0 $ 7,580.01 ERC's sold in Dec-15 0 0.0 0 $ - ERC's sold in Jan-16 0 0.0 0 $ - ERC's sold in Feb-16 0 0.0 0 $ - ERC's sold in Mar-16 0 0.0 0 $ - ERC's sold in Apr-16 0 0.0 0 $ - ERC's sold in May-16 0 0.0 0 $ - ERC's sold in Jun-16 0 0.0 0 $ - ERC's sold in Jul-16 0 0.0 0 $ - ERC's sold in Aug-16 0 0.0 0 $ - ERC's sold in Sep-16 0 0.0 0 $ - Total Wastewater ERC's sold for FY 2015-16 0 32.1 0 $ 64,180.01
New Connections in June: - ERC's
Page 45 St. Lucie West Services District Monthly Utilities Operations Report June-16
Water Treatment Facility · Total finished water produced for June was 45.14 MG
· The finished water produced for the previous twelve months was 557.91 MG · The average daily flow of finished water for June was 1.51 MG · The annual average daily flow of finished water for June was 1.52 MG · The three month average daily flow of finished water for June was 1.53 MG
· The Water Treatment Plant capacity is operating at 41.8%
· The Water Plant Annual withdrawal capacity per SFWMD WUP is at 88.2%
Water Treatment Plant Projects for June:
Wastewater Treatment Facility · Total Influent Wastewater flow for June was 41.55 MG · Total Effluent Wastewater flow for June was 39.73 MG · The average daily flow of Influent Wastewater for June was 1.39 MG · The average daily flow of Effluent Wastewater for June was 1.28 MG · The annual average daily flow of Influent treated for June was 1.39 MG · The three month average daily flow of Influent treated for June was 1.41 MG
· The Wastewater Plant capacity is operating at 67%
Wastewater Treatment Plant Projects for June: Serviced BNR #2 gear box for aerators Inspected BNR #1 main drain issue Cleaned disc filters
Page 46
Page 47 St. Lucie West Services District Water & Wastewater Average Daily Flows
1.64 1.58 1.61 1.59 1.57 1.57 Potable 1.48 1.49 1.51 Finished Water 1.57 Flow Mo./Avg. 1.54 1.51 1.8 1.43 1.42 1.38 1.52 1.39 1.42 1.45 1.6 1.39 F 1.37 1.30 l 1.19 1.27 1.25 o 1.4 1.23 Wastewater G Influent Flow w Mo./Avg. a 1.2 l I l n o 1.0 n M s 0.8 i l l 0.6 o n
St. Lucie West Services District Water & Wastewater MonthlyTotal Flows Jun-15 Jul-15 Aug-15 Sep-15 Oct-15 Nov-15 Dec-15 Jan-16 Feb-16 Mar-16 Apr-16 May-16 Jun-16
60.6 48.67 50.97 F 48.28 49.34 47.51 l Potable 46.05 45.59 46.89 Finished o 44.33 43.91 50.6 44.28 48.80 Water Total w 41.28 45.14 47.11 Flow 43.87 44.77 41.55 I 43.51 43.16 40.6 n 41.07 38.82 38.93 39.41 35.55 38.13 M Wastewater i 30.6 Influent Total l Flow l o n 20.6
G a 10.6 l l o
n 0.6 s
Jun‐15 Jul‐15 Aug‐15 Sep‐15 Oct‐15 Nov‐15 Dec‐15 Jan‐16 Feb‐16 Mar‐16 Apr‐16 May‐16 Jun‐16
Page 48
St. Lucie West Services District Water and Wastewater Percent Capacity
88%
77% 77% 81% 81% 80% 79% 76% 100% 73% 73% 73% 72% 73% 71% 73% 70% 70% 68% 67% 90% 58% 58% 60% 60% 62% 80% 64% 58% 70% 46% 45% 44% 44% 44% 44% 41% 42% 42% 40% 39% 60% 38% 35% 50% Raw Percent Max Mth Water Capacity
40% Wastewater Percent Capacity Influent 30% Finished Water Percent Capacity 20%
10%
0%
Jun‐15‐15 Jul ‐15 Aug ‐15 Sep ‐15 Oct ‐15 Nov ‐15 Dec ‐16 Jan ‐16 Feb ‐16 Mar ‐16 Apr ‐16 May ‐16 Jun
Raw Percent Max Mth Water Capacity 73% 73% 73% 70% 76% 77% 77% 80% 79% 88% 81% 81% 73%
Wastewater Percent Capacity Influent 58% 58% 58% 60% 60% 62% 64% 68% 71% 73% 72% 70% 67%
Finished Water Percent Capacity 41% 40% 39% 35% 38% 45% 44% 44% 44% 46% 44% 42% 42%
Jun‐15‐15 Jul ‐15 Aug ‐15 Sep ‐15 Oct ‐15 Nov ‐15 Dec ‐16 Jan ‐16 Feb ‐16 Mar ‐16 Apr ‐16 May ‐16 Jun
Page 49 St. Lucie West Services District Board Agenda Item Tuesday, August 2, 2016 Item CA 3 Monthly Report on Capital Improvement Projects
Summary This report is provided for your review and information as an update on the Capital Improvement Projects for the St. Lucie West Services District, and will be provided once a month.
WM014 Guettler Brothers Construction finished Wetland 1 Vertical Relocation Project, Staff started Monitoring Phase WM013 Johnson Davis started clearing the 4E to 5 interconnect WM019 Arcadis working on design and permitting of the Lake Harvey Project SW069 Staff and ISS started design of Main Irrigation Pump Station Improvements SW077 ISS started design of Potable Water line extension SW080 Construction to start on the Concentrate Line Expansion SW083 Staff finished the new Odor Control equipment for the WWTF SW087 ISI finished the Irrigation SCADA Conversion
Page 50 PROJECT TRACKER - St Lucie West Services District P Encumbered / Approved u Project Project Contractor / Actual Cost Availableof 2015/16Projected Project No. Capital Budget r Project EngineerManager Vendor Project in Budget Completion Funds Dollarsin c Dollars
h Oct-2015 Nov-2015 Dec-2015 Jan-2016 Feb-2016 Mar-2016 Apr-2016 May-2016 Jun-2016 Jul-2016 Aug-2016 Sep-2016 WM001 BH Blue Goose 113,347 96,077 17,270 0% Stormwater Emergency Repairs Johnson WM013 Arcadis RL/BH Basin 4E & 5 Canal and Storage Enlargement Davis 856,419 786,674 69,745 0%
Basin 2C Wetland Vertical Relocation & Storage TMDL Grant Monitoring WM014 Arcadis RL/BH Enlargement Phase 29,311 29,039 271 100% WM019 Arcadis RL/BH 489,180 49,180 440,000 0% Lake Harvey Project SW001 JM 185,766 6,644 179,122 0% Lift Station renewal & replacement SW037 JM 184,455 126,432 58,023 0% Emergency Renewal and Replacement Projects SW085 JM 52,500 921 51,579 0% Emergency (Assoc. Irr.) R&R Projects SW047 JM 43,434 3,670 39,764 0% Structural Repairs Manholes SW049 JM 59,663 1,563 58,101 0% Protective Coating Manholes SW050 JM 50,000 - 50,000 0% WTP Grounding System Improvements SW063 JM 1,050 - 1,050 0% New Meters SW064 JM 36,496 14,469 22,027 0% Replacement Meters SW066 JM 30,000 - 30,000 0% WWTF Painting & Sealing of Tanks SW069 BH 125,000 21,046 103,954 0% Irrigation Ph 1 -Improve Existing WWTP Pump Station SW073 JM 13,480 - 13,480 0% Replacement Backflow Preventors SW077 JM 255,000 34,665 220,335 0% Water Line Extension SW080 JM 160,000 38,671 121,329 0% WTP Concetrate Tank Expansion SW081 JM 145,000 - 145,000 0% WTP Calcite Tank Project SW083 JM Evoqua 80,000 77,150 2,850 100% WWTF Odor Control Improvements SW084 JM 20,000 11,975 8,025 0% UGU Potable Water Flushing Devices SW087 BH 3 9,887 39,887 - 100% Irrigation SCADA Conversion Total$ 1,481,731 377,092 1,104,639
TOTAL PROJECTS IN PROGRESS OR13 COMPLETE 13 13 14 15 15 16 16 17
PROJECTS IN DESIGN PHASE 433 4 4433 3
Available budget amountsRED listedare over in Budget PROJECTS IN BID PHASE 111 1 1122 1
Available budget amountsBlue listedare at in or under Budget PROJECTS IN CONSTRUCTION PHASE455 5 5555 7
PROJECTS COMPLETED 111 1 2233 3 MAINTENANCE PROJECTS 333 3 3333 3
Page 51 St. Lucie West Services District Board Agenda Item Tuesday, August 2, 2016 Item CA 4 Monthly Reports on Billing and Customer Service
Summary This report is provided for your review and information as an update on the monthly Billing and Customer Service Operations.
The following are the totals from the accounts receivable reports for the June billing cycle. 1. Actual Consumption Water 36,144,620 Gallons Sewer 34,834,490 Gallons Sewer BOD 2,068.77 Gallons Sewer TSS 360.25 Gallons
2. Amount Billed Total Water $258,669.69 Total Sewer $299,986.92 Total Irrigation $150,075.14
3. Billing Total Water 6,806 Total Sewer 6,749 Total Irrigation 6,446
Page 52 Page 53 Page 54 Page 55 Actual Consumption June 2016
Residential Sewer 19,755,180
Commercial Water 16,389,440
Residential Water 19,755,180
Commercial Sewer TSS 360 Commercial Sewer BOD Commercial Sewer 2,069 15,079,310
Page 56 St. Lucie West Services District Board Agenda Item Tuesday, August 2, 2016
Item CA 5 Financial Statements for June, 2016 ______
Summary Attached for your review are the Financial Reports for the period ending June 30, 2016. Financial Statements for all District Funds Check Register for General Fund and Water & Sewer Fund o Summary of Checks over $35,000 Balance Sheet Report for all Funds Bank Reconciliation Summary for all Depository Accounts
Recommendation
No Action Required.
Budget Impact
None.
Board Action Moved by: Seconded by: Action Taken:
Page 57 St Lucie West Service District Budget vs. Actual (General Fund) October 2015 through June 2016
% of Previous Year Current % of Previous Oct '15 -Jun '16 Budget $ +/- Budget Budget Year Budget
Ordinary Income/Expense Income 1-04000 · GF SLWSD GENERAL FUND REVENUE 2,889,453.82 2,987,021.00 -97,567.18 96.73% 101.2% Total Income 2,889,453.82 2,987,021.00 -97,567.18 96.73% 101.2%
Gross Income 2,889,453.82 2,987,021.00 -97,567.18 96.73% 101.2%
Expense 1-05000 · GF BOARD OF DIRECTORS 12,258.26 16,790.00 -4,531.74 73.01% 55.0% 1-06000 · GF DISTRICT MANAGER 372.53 27,327.00 -26,954.47 1.36% 2.3% 1-07000 · GF FINANCE 61,788.39 156,689.00 -94,900.61 39.43% 80.2% 1-12000 · GF GRANT MANAGEMENT 0.00 1,108.00 -1,108.00 0.0% 9.2% 1-13000 · GF CLERK TO THE BOARD 6,184.52 12,956.00 -6,771.48 47.74% 47.9% 1-14000 · GF AQUATICS DIVISION-PERSNL 214,113.67 350,114.00 -136,000.33 61.16% 61.4% 1-15000 · GF ADMINISTRATION DIV-PERSNL 471,392.41 596,115.00 -124,722.59 79.08% 66.0% 1-16000 · GF STORM WATER MGMT-PERSNL 289,058.17 416,691.00 -127,632.83 69.37% 67.0% 1-17000 · GF EXOTIC PLNT RMVL DIV-PERSNL 136,504.01 203,690.00 -67,185.99 67.02% 52.9% 1-18000 · GF SHOP OPERATIONS-PERSNL 47,362.68 71,378.00 -24,015.32 66.36% 65.5% 1-19000 · GF GENERAL COUNSEL 28,225.99 40,050.00 -11,824.01 70.48% 30.6% 1-23000 · GF SPECIAL COUNSEL 3,383.88 10,751.00 -7,367.12 31.48% 81.0% 1-26000 · GF ENGINEERING 17,004.50 44,778.00 -27,773.50 37.98% 31.9% 1-29000 · GF POLLUTION CONTROL 4,715.50 547.00 4,168.50 862.07% 0.0% 1-31000 · GF AQUATICS DIVISION-OPERATING 102,774.33 182,094.00 -79,319.67 56.44% 56.3% 1-33000 · GF ADMINISTRATION DIV-OPERATING 88,223.70 225,162.00 -136,938.30 39.18% 42.7% 1-34000 · GF STORM WATER MGMT-OPERATING 90,061.14 138,815.00 -48,753.86 64.88% 79.7% 1-35000 · GF EXOTIC PLANT RMVL-OPERATING 151,552.99 168,481.00 -16,928.01 89.95% 38.0% 1-36000 · GF SHOP OPERATIONS-OPERATING 21,968.48 38,852.00 -16,883.52 56.54% 64.0% 1-46000 · GF RENEWAL & REPLACEMENT 404,575.21 1,213,333.00 -808,757.79 33.34% 38.1% Total Expense 2,151,520.36 3,915,721.00 -1,764,200.64 54.95% 57.2%
Net Ordinary Income 737,933.46 -928,700.00 1,666,633.46
Net Income 737,933.46 -928,700.00 1,666,633.46
Notes: 1) June is approximately 80% (8/10) of the way through the District's normal NAV Assessment collection period. Therefore income should be around 80% or higher at this point.
2) June is approximately 75% (9/12) of the way through the District's fiscal year. Therefore, normal ongoing expenses should be around 75% or lower at this point.
Page 58 St Lucie West Service District Budget vs. Actual (WMB Debt Service) October 2015 through June 2016
Previous Year % of Current % of Previous Oct '15 -Jun '16 Budget $ +/- Budget Budget Year Budget
Ordinary Income/Expense Income 2-04000 · WB WTR MGMT BEN SRS 1999A REV 2,019,370.00 2,394,691.00 -375,321.00 84.33% 105.2% Total Income 2,019,370.00 2,394,691.00 -375,321.00 84.33% 105.2%
Gross Income 2,019,370.00 2,394,691.00 -375,321.00 84.33% 105.2%
Expense 2-05000 · WB WTR MGMT BEN SRS 1999A DS 2,084,994.38 2,367,071.00 -282,076.62 88.08% 332.4% Total Expense 2,084,994.38 2,367,071.00 -282,076.62 88.08% 332.4%
Net Ordinary Income -65,624.38 27,620.00 -93,244.38
Net Income -65,624.38 27,620.00 -93,244.38
Notes: 1) June is approximately 80% (8/10) of the way through the District's normal NAV Assessment collection period. Therefore income should be around 80% or higher at this point. After November the NAV collections will be more.
2) The majority Bond payment is not until May each year so the expense should remain very low until the May report where it will increase significantly. Then the expense will hold steady until the end of the year.
Page 59 St Lucie West Service District Budget vs. Actual (Cascades Debt Service) October 2015 through June 2016
Previous Year % % of Current of Previous Year Oct '15 - Jun '16 Budget $ +/- Budget Budget Budget
Ordinary Income/Expense Income 3-04000 · CB CASCADES SRS 1998 REVENUE 189,268.37 211,040.00 -21,771.63 89.68% 94.4% Total Income 189,268.37 211,040.00 -21,771.63 89.68% 94.4%
Gross Income 189,268.37 211,040.00 -21,771.63 89.68% 94.4%
Expense 3-05000 · CB CASCADES SRS 1998 DEBT SVC 203,822.57 200,763.00 3,059.57 101.52% 98.8% Total Expense 203,822.57 200,763.00 3,059.57 101.52% 98.8%
Net Ordinary Income -14,554.20 10,277.00 -24,831.20
Net Income -14,554.20 10,277.00 -24,831.20
Notes: 1) June is approximately 80% (8/10) of the way through the District's normal NAV Assessment collection period. Therefore income should be around 80% or higher at this point.
2) The majority Bond payment is not until May each year so the expense should remain very low until the May report where it will increase significantly. Then the expense will hold steady until the end of the year.
Page 60 St Lucie West Service District Budget vs. Actual (Water & Sewer Fund) October 2015 through June 2016
Previous Year % % of Current of Previous Year Oct '15 - Jun '16 Budget $ +/- Budget Budget Budget
Ordinary Income/Expense Income 5-04000 · WS SLWSD WATER & SEWER REVENUE 6,144,998.24 8,837,282.00 -2,692,283.76 69.54% 69.0% Total Income 6,144,998.24 8,837,282.00 -2,692,283.76 69.54% 69.0%
Gross Income 6,144,998.24 8,837,282.00 -2,692,283.76 69.54% 69.0%
Expense 5-05000 · WS BOARD OF DIRECTORS 11,921.46 15,504.00 -3,582.54 76.89% 55.9% 5-06000 · WS DISTRICT MANAGER 558.78 16,710.00 -16,151.22 3.34% 4.3% 5-07000 · WS FINANCE 69,541.73 333,007.00 -263,465.27 20.88% 75.7% 5-09000 · WS PROPERTY CONTROL 4,194.55 13,501.00 -9,306.45 31.07% 39.2% 5-11000 · WS UTILITY RATE CONSULTANT -201.00 14,382.00 -14,583.00 -1.4% 57.8% 5-13000 · WS CLERK TO THE BOARD 9,191.03 17,121.00 -7,929.97 53.68% 51.4% 5-14000 · WS ADMIN DVSN-PERSNL 651,847.53 962,316.00 -310,468.47 67.74% 66.3% 5-15000 · WS WATER TRTMNT PLANT-PERSNL 257,819.62 373,624.00 -115,804.38 69.01% 72.0% 5-16000 · WS WASTEWATER TRTMT PL-PERSNL 258,407.55 367,736.00 -109,328.45 70.27% 72.0% 5-17000 · WS UNDERGROUND UTIL-PERSNL 406,964.30 586,674.00 -179,709.70 69.37% 66.7% 5-18000 · WS IRRIGATION DIV-PERSNL 39,437.57 62,281.00 -22,843.43 63.32% 71.4% 5-19000 · WS GENERAL COUNSEL 28,226.05 41,141.00 -12,914.95 68.61% 30.7% 5-23000 · WS SPECIAL COUNSEL 3,383.87 8,767.00 -5,383.13 38.6% 81.0% 5-26000 · WS ENGINEERING 29,525.96 77,831.00 -48,305.04 37.94% 82.8% 5-27000 · WATER & SEWER DEBT SERVICE 557,417.50 2,525,432.00 -1,968,014.50 22.07% 23.1% 5-28000 · WS WATER & SEWER SERVICES 470,054.97 626,740.00 -156,685.03 75.0% 75.0% 5-29000 · WS ADMIN DIV-OPERATING 176,637.78 526,631.00 -349,993.22 33.54% 44.0% 5-30000 · WS WATER TRTMNT PLANT-OPER 422,470.54 614,386.00 -191,915.46 68.76% 60.5% 5-31000 · WS WASTEWATER TRTMT PL-OPER 382,017.41 708,817.00 -326,799.59 53.9% 54.8% 5-32000 · WS UNDERGROUND UTIL-OPERATING 408,750.42 560,648.00 -151,897.58 72.91% 66.2% 5-33000 · WS IRRIGATION DIV-OPERATING 184,088.20 315,705.00 -131,616.80 58.31% 61.6% Total Expense 4,372,255.82 8,768,954.00 -4,396,698.18 49.86% 51.8%
Net Ordinary Income 1,772,742.42 68,328.00 1,704,414.42
Net Income 1,772,742.42 68,328.00 1,704,414.42
Notes: 1) June is approximately 66.67% (8/12) (revenues are billed a month behind)of the way through the District's billed revenue period. Therefore, normal billed income should be around 66.67% or higher at this point.
2) June is approximately 75% (9/12) of the way through the District's fiscal year. Therefore, normal ongoing expenses should be around 75% or lower at this point.
Page 61 St Lucie West Service District Budget vs. Actual (Water & Sewer Capital) October 2015 through June 2016
Previous Year % of Current % of Previous Oct '15 -Jun '16 Budget $ +/- Budget Budget Year Budget
Ordinary Income/Expense Income 5-36000 · WS CAP REVENUES 5-36001 · INTEREST - R&R 4076011209 642.23 0.00 642.23 100.0% 38.0% 5-36002 · INTEREST - WWCF - 4076011236 53.30 87.00 -33.70 61.26% 26.2% 5-36003 · INTEREST - 2004 BOND ISSUE 0.01 0.00 0.01 100.0% 40.3% 5-36004 · INTEREST - WCF 4076011227 200.05 344.00 -143.95 58.15% 198.3% 5-36005 · WATER IMPACT FEES 311,043.70 247,000.00 64,043.70 125.93% 17.5% 5-36006 · WW IMPACT FEES 40,681.25 7,188.00 33,493.25 565.96% 177.2% 5-36007 · R&R TRANSFER FROM W&S OPERATING 470,054.97 626,740.00 -156,685.03 75.0% 75.0% Total 5-36000 · WS CAP REVENUES 822,675.51 881,359.00 -58,683.49 93.34% 55.8%
Total Income 822,675.51 881,359.00 -58,683.49 93.34% 55.8%
Gross Income 822,675.51 881,359.00 -58,683.49 93.34% 55.8%
Expense 5-37000 · WS RENEWAL & REPLACEMENT CIP 5-37004 · CAPITAL PROJECTS SW049 1,562.50 59,663.00 -58,100.50 2.62% 0.0% 5-37006 · CAPITAL PROJECTS SW064 28,670.94 36,496.00 -7,825.06 78.56% 59.2% 5-37007 · CAPITAL PROJECTS SW001 6,644.83 185,766.00 -179,121.17 3.58% 1.4% 5-37009 · CAPITAL PROJECTS SW037 120,090.05 184,455.00 -64,364.95 65.11% 64.5% 5-37013 · CAPITAL PROJECTS SW047 3,670.00 43,434.00 -39,764.00 8.45% 4.7% 5-37014 · CAPITAL PROJECTS SW050 0.00 50,000.00 -50,000.00 0.0% 0.0% 5-37018 · CAPITAL PROJECTS SW069 3,946.04 125,000.00 -121,053.96 3.16% 230.8% 5-37020 · CAPITAL PROJECTS SW066 1,225.00 30,000.00 -28,775.00 4.08% 0.0% 5-37027 · CAPITAL PROJECTS SW073 2,760.00 13,480.00 -10,720.00 20.48% 109.8% 5-37029 · CAPITAL PROJECTS SW081 0.00 145,000.00 -145,000.00 0.0% 26.4% 5-37030 · CAPITAL PROJECTS SW083 77,150.17 80,000.00 -2,849.83 96.44% 0.0% 5-37031 · CAPITAL PROJECTS SW084 19,577.22 20,000.00 -422.78 97.89% 1.3% 5-37032 · CAPITAL PROJECTS SW085 1,071.11 0.00 1,071.11 100.0% 0.0% Total 5-37000 · WS RENEWAL & REPLACEMENT CIP 266,367.86 973,294.00 -706,926.14 27.37% 34.0%
5-38000 · WS WATER CONNECT FEE CIP 5-38011 · CAPITAL PROJECTS SW072 10,188.66 0.00 10,188.66 100.0% 0.0% 5-38012 · CAPITAL PROJECTS SW077 4,122.00 255,000.00 -250,878.00 1.62% 0.0% 5-38013 · CAPITAL PROJECTS SW080 44,536.18 160,000.00 -115,463.82 27.84% 0.0% Total 5-38000 · WS WATER CONNECT FEE CIP 58,846.84 415,000.00 -356,153.16 14.18% 266.3%
5-39000 · WS WASTEWATER CONNECT FEE CIP 5-39011 · CAPITAL PROJECTS SW062 -9,488.82 0.00 0.0% Total 5-39000 · WS WASTEWATER CONNECT FEE CIP -9,488.82 0.00 0.0%
Total Expense 315,725.88 1,388,294.00 -1,072,568.12 22.74% 400.7%
Net Ordinary Income 506,949.63 -506,935.00 1,013,884.63
506,949.63 -506,935.00 1,013,884.63
Notes: 1) Capital Projects all happen at varying times and have varying durations. Therefore there is no hard rule for what percentage any given project should be at during any given point throughout the year.
Page 62 St Lucie West Service District Check Register As of June 30, 2016
Date Num Name Memo Credit
ASSETS Current Assets Checking/Savings 1-00001 · SUNTRUST (GF operating) #1363 06/03/2016 6175 ADAPCO ENVIRONMENTAL SOLUTIONS AES PO#72943-STC STRIKE PELLETS 9,986.22 06/03/2016 6176 AMERICAN EXPRESS 7,380.96 06/03/2016 6177 COMO OIL COMPANY OF FLORIDA PO#73046-DYED-ULTRA LOW SULPHUR 15PPM 771.48 06/03/2016 6178 HUMANA VISION INSURANCE CO BILLING ID#591100-001-VISION INSURANCE-JUNE 2016 345.12 06/03/2016 6179 IRRIGATION BY MIKE MARBURGER, INC. PO#73071-TICKETS FROM 04/22/16 TO 05/27/16 1,120.00 06/03/2016 6180 JOHNSON ENGINEERING, INC. PO#73073-SLWSD WETLAND#1 PROJECT-PROF SVCS THR... 5,151.00 06/03/2016 6181 PRINCIPAL LIFE INSURANCE-JUNE 2016-ACCT. NO. 1044710-10001 2,783.79 06/03/2016 6182 SPECIAL DISTRICT SERVICES, INC. PO#72932-MAY 2016 MANAGEMENT FEES 7,393.29 06/03/2016 6183 STAPLES CREDIT PLAN PO#73068-ASSORTED OFFICE SUPPLIES 44.99 06/03/2016 6184 SUNBELT WASTE EQUIPMENT PO#72738-ROLLOFF 11,235.00 06/03/2016 6185 THE LINCOLN NATIONAL LIFE INSURANCE CO. LIFE INSURANCE FORM JUNE 2016-ACCOUNT NUMBER STL... 2,839.52 06/03/2016 6186 TREASURE COAST FLEET REPAIR PO#73054-REPAIRED RADIATOR & HYDRAULICS 2,019.62 06/03/2016 6187 TREASURE COAST LAWN EQUIPMENT 859.17 06/03/2016 6188 UNITED SITE SERVICES OF FLORIDA, INC. PO#73065-SERVICE CALL 80.50 06/08/2016 debit ASCENSUS PR 5-25-16 (05/7/16-05/20/16) ACH (457 Plan) 1,304.87 06/10/2016 6189 AMERICAN EXPRESS GERARD ROUSE CHARGES FOR MAY 2016 2,166.16 06/10/2016 6190 ARCADIS US INC. 4,145.37 06/10/2016 6191 DEPARTMENT OF CORRECTIONS PO#73115-WORK SQUAD-4TH QUARTER 07/02/16 THROUGH... 14,374.25 06/10/2016 6192 FPL PO#73135-ELECTRICAL SERVICES 43,770.32 06/10/2016 6193 GONANO & HARRELL PO#73087-MAY 2016 LEGAL SERVICES 8,833.50 06/10/2016 6194 GRAU AND ASSOCIATES 2ND & FINAL PROGRESS PAYMENT FOR FY2014-2015 SLWS... 22,000.00 06/10/2016 6195 HELENA CHEMICAL CO. 2,975.00 06/10/2016 6196 NAPA AUTO SUPPLY OF PORT ST. LUCIE 3,868.36 06/10/2016 6197 RICHESON & COKE, P.A. PO#73089-LEGAL SERVICES FOR LABOR & EMPLOYMENT IS... 834.25 06/10/2016 6198 SIGNS OF THE TIMES VENTURES LLC PO#73064-BLACK /WHITE REFLECTIVE SIGNS & NUMBERS 32.00 06/10/2016 6199 SITEONE LANDSCAPE SUPPLY, LLC PO#73079-PROSECUTOR & JOB CREDIT MAINTENANCE 640.00 06/10/2016 6200 ST LUCIE CO BALING & RECYCLING 794.58 06/10/2016 6201 SYSTEM DESIGN WIZARDS, INC. PO#73093-WEBSITE MAINTENANCE & HOSTING MAY 2016 462.35 06/10/2016 6202 UNIFIRST 747.72 06/10/2016 6203 VERIZON WIRELESS PO#73127-CELL PHONE SERVICES 1,523.97 06/10/2016 6204 VERO CHEMICAL DISTRIBUTORS INC 533.95 06/10/2016 debit Paychex Time clock chrg (6-10-16) Stmt# 14780220 525.00 06/17/2016 6205 Bobcat of Palm Beach PO#73111-SEAL KIT & FREIGHT CHARGES 95.74 06/17/2016 6206 ELPEX PO#72985-TIRES 120.00 06/17/2016 6207 HOME DEPOT CREDIT SERVICES 1,867.21 06/17/2016 6208 INTEGRATION SERVICES, INC. PO#73151-HMI SYSTEMS CONFIGURATION/UPGRADED IGNI... 5,246.96 06/17/2016 6209 LOWE'S 2,458.26 06/17/2016 6210 NEXAIR, LLC PO#73074-OXYGEN 27.70 06/17/2016 6211 SUNSHINE STATE ONE CALL OF FLORIDA, INC PO#73104-TICKETS TRANSMITTED FOR MAY 2016 68.13 06/17/2016 6212 TREASURE COAST NEWSPAPERS PO#73150-ADVERTISING FEES 369.60 06/17/2016 6213 UNIFIRST 249.24 06/17/2016 6214 USABLUEBOOK PO#73114-PH BUFFER PACK/PRO PLUS METER ONLY/PH P... 1,472.19 06/17/2016 6215 WINDSTREAM COMMUNICATIONS PO#73149-TELEPHONE SERVICES 699.18 06/24/2016 6216 APPLE INDUSTRIAL SUPPLY CO. PO#73178-ASSORTED OPERATING SUPPLIES 173.92 06/24/2016 6217 ARMADILLO DIRT WORKS, LLC PO#73164-REMOVED SOFT PLUG FROM STORM PIPE & INS... 2,500.00 06/24/2016 6218 CHEMICAL CONTAINERS, INC. PO#73098-TANK 50.70 06/24/2016 6219 COMCAST PO#73162-CABLE TV & INTERNET SERVICES 259.23 06/24/2016 6220 ERC&C LLC PO#73165-REPAIRED STORM GATES 847.50 06/24/2016 6221 FEDEX PO#73176-SHIPPING CHARGES 19.36 06/24/2016 6222 GUARDIAN ALARM PO#73146-GATE SYSTEM REPAIR/DVR REPLACEMENT/MON... 2,145.00 06/24/2016 6223 PREFERRED GOVERNMENTAL INSURANCE TRUST PO#73160-4TH PAYMENT OF 15/16 QUARTERLY BILLING 12,653.00 06/24/2016 6224 SAM'S CLUB DISCOVER ASSORTED OPERATING SUPPLIES 65.77 06/24/2016 6225 THOMPSON TRACTOR CO. PO#73085-PLUG 1/2 BREATHER & SHIPPING CHARGES 114.79 06/24/2016 6226 TREASURE COAST LAWN EQUIPMENT PO#73132-THRUST PLATE 33.40 06/24/2016 6227 TURNER INDUSTRIAL SUPPLY CO. PO#73142-ASSORTED OPERATING SUPPLIES 242.44 06/24/2016 6228 UNIFIRST 249.24 06/24/2016 6229 UNITED SITE SERVICES OF FLORIDA, INC. PO#73145-SERVICE CALL 80.50 06/24/2016 6230 US BANK 9,816.10 Total 1-00001 · SUNTRUST (GF operating) #1363 203,467.47 1-00002 · SUNTRUST (GF R&R Fund) # 3968 Total 1-00002 · SUNTRUST (GF R&R Fund) # 3968 5-00002 · SUNTRUST (WS Operating) #7918 06/03/2016 6528 GILBERT FORD, LLC FORD 2016 F350 WITH SERVICE BODY AND CRANE 43,537.50 06/03/2016 6529 APPLE MACHINE AND SUPPLY CO. 419.40 06/03/2016 6530 CITY ELECTRIC SUPPLY CO. 540.54 06/03/2016 6531 CLASSIC CAR COATINGS, INC. PO#73053-ULTIMATE LININGS SPRAY ON BEDLINER-MULEB... 1,225.00 06/03/2016 6532 CRS PLUMBING, LLC PO#73072-VALVES/HOSE/COUPLING 115.48 06/03/2016 6533 DEPARTMENT OF ENVIRONMENTAL PROTECTION PO#73067-STORAGE TANK ACCT#STCM-25257 REGISTRATI... 75.00 06/03/2016 6534 FERGUSON ENTERPRISES 859.60 06/03/2016 6535 FLOWERS CHEMICAL LABORATORIES 1,600.00 06/03/2016 6536 GILBERT FORD, LLC FORD 2016 F250 WITH SERVICE BODY 24,903.50 06/03/2016 6537 ODYSSEY MANUFACTURING COMPANY 3,714.38 06/03/2016 6538 OKEECHOBEE LANDFILL PO#73075-SERVICE PERIOD MAY 2016 4,441.50 06/03/2016 6539 RevSpring, Inc. 4,177.16 06/03/2016 6540 SERVICE EXPERTS, LLC PO#73001-ANNUAL BILLING-COVERAGE PERIOD 05/17/16 TO... 550.00 06/03/2016 6541 SOUTHEASTERN FREIGHT LINES INC. PO#73039-PCS HARDWARE 59.04 06/03/2016 6542 TREASURE COAST AUTO REPAIR INC. PO#73057-REPLACED #7 IGNITION COIL, SPARK PLUGS, & C... 1,590.61 06/03/2016 6543 VELDE FORD, INC. PO#73052-GLASS 89.87 06/03/2016 6544 AMY WEINSTEIN Page 63CUSTOMER REFUND-AMY WEINSTEIN-1375113424 97.00 Date Num Name Memo Credit
06/03/2016 6545 BRUCE B. OLIVER CUSTOMER REFUND-BRUCE B. OLIVER-166771518 67.38 06/03/2016 6546 GEORGE KANN PE CUSTOMER REFUND-GEORGE KANN PE-1287512566 13.22 06/03/2016 6547 JILL HORNER-ZIEMBA CUSTOMER REFUND-JILL HORNER-ZIEMBA-191698140 12.60 06/06/2016 6548 DJM ENTERPRISES CUSTOMER CHARGED INCORRECT IRRIGATION BASE RAT... 7,655.04 06/10/2016 6549 AFTAB SHAKOOR CUSTOMER REFUND-AFTAB SHAKOOR-78277602 36.51 06/10/2016 6550 BARBARA TRIANO CUSTOMER REFUND-BARBARA TRIANO-58735708 11.08 06/10/2016 6551 DONALD E. WIDMER CUSTOMER REFUND-DONALD E. WIDMER-95719296 51.33 06/10/2016 6552 DOROTHY SAMEC CUSTOMER REFUND-DOROTHY SAMEC-42634134 2.65 06/10/2016 6553 ELISSA SPEHLER CUSTOMER REFUND-ELISSA SPEHLER-97779498 95.06 06/10/2016 6554 GAYLE PIKE CUSTOMER REFUND-GAYLE PIKE-433422 90.15 06/10/2016 6555 JR E LUNA CUSTOMER REFUND-JR E LUNA-180096954 5.08 06/10/2016 6556 LUCIANO MISERENDINO CUSTOMER REFUND-LUCIANO MISERENDINO-90958828 22.02 06/10/2016 6557 MARIANNE RULAND CUSTOMER REFUND-MARIANNE RULAND-158396740 3.30 06/10/2016 6558 MATTHEW W. DAVIS CUSTOMER REFUND-MATTHEW W. DAVIS-1911712274 19.43 06/10/2016 6559 APPLE INDUSTRIAL SUPPLY CO. 455.81 06/10/2016 6560 ARCADIS US INC. 4,398.00 06/10/2016 6561 CITY ELECTRIC SUPPLY CO. PO#73030-ASSORTED ELECTRICAL SUPPLIES 52.28 06/10/2016 6562 COMPUTER NETWORK SERVICES PO#73113-REPLACED DRIVE FOR BILLING BACKUP 184.95 06/10/2016 6563 FEDEX PO#73110-SHIPPING CHARGES 18.05 06/10/2016 6564 FERGUSON ENTERPRISES 2,219.50 06/10/2016 6565 FLOWERS CHEMICAL LABORATORIES 1,182.00 06/10/2016 6566 HD SUPPLY WATERWORKS, LTD 915.15 06/10/2016 6567 HORIZON DISTRIBUTORS INC. PO#73027-HOSE HAND PUMP/SHOVEL/LIQUID GAUGE 117.35 06/10/2016 6568 HUDSON PUMP PO#72037-LMI PUMP 3,706.00 06/10/2016 6569 NATURE'S KEEPER INC. PO#73092-1 PALLETS BAHIA SOD 68.00 06/10/2016 6570 RevSpring, Inc. PO#73112-STATEMENTS 17.30 06/10/2016 6571 TURNER INDUSTRIAL SUPPLY CO. PO#73056-JACK TRI PLATE/JACK FOOT SMALL/NOZZLE RED... 129.20 06/10/2016 6572 VERO CHEMICAL DISTRIBUTORS INC 17,028.75 06/10/2016 6573 WATER WERKS, INC. 14,201.69 06/10/2016 6574 WOOL SUPPLY OF PORT ST LUCIE PO#73024-MILL ROSE SAND CLOTH OPEN MESH/PVC CAP S... 39.79 06/17/2016 6575 BILLIE DAYTON CUSTOMER REFUND-BILLIE DAYTON-175111444 11.69 06/17/2016 6576 CURTIS LOWE CUSTOMER REFUND-CURTIS LOWE-207271028 72.87 06/17/2016 6577 DIANA MEDVEDEFF CUSTOMER REFUND-DIANA MEDVEDEFF-189471296 40.64 06/17/2016 6578 DONALD HUBEL CUSTOMER REFUND-DONALD HUBEL-146759136 82.73 06/17/2016 6579 JOANN HERNDON-WRIGHT CUSTOMER REFUND-JOANN HERNDON-WRIGHT-203235458 7.92 06/17/2016 6580 KATHLEEN QUINN CUSTOMER REFUND-KATHLEEN QUINN-2037112800 41.66 06/17/2016 6581 PATRICIA WALKER CUSTOMER REFUND-PATRICIA WALKER-194794920 8.55 06/17/2016 6582 WBC COLLECTIONS, LP CUSTOMER REFUND-WBC COLLECTIONS, LP-20455942 17.69 06/17/2016 6583 ACCURATE SEPTIC SERVICES INC. PO#73106-LIQUID WASTE RECEIVED PER GALLON 210.00 06/17/2016 6584 AMERICAN EXPRESS KYLE PARRISH CHARGES FOR MAY 2016 1,192.80 06/17/2016 6585 APPLE INDUSTRIAL SUPPLY CO. PO#73108-ASSORTED OPERATING SUPPLIES 899.28 06/17/2016 6586 ARMADILLO DIRT WORKS, LLC PO#73080-EXCAVATE & UNCOVER VALVES AT 447 & 430 LIS... 2,928.00 06/17/2016 6587 COAST PUMP & SUPPLY CO., INC. 1,992.39 06/17/2016 6588 ELPEX TIRES 200.00 06/17/2016 6589 HD SUPPLY WATERWORKS, LTD PO#73050-18 STAR PVC RESTRAINER C900 PIPE TO PIPE 1,029.21 06/17/2016 6590 HYDROCORP PO#73105-CROSS CONNECTION CONTROL PROGRAM MGM... 550.00 06/17/2016 6591 ODYSSEY MANUFACTURING COMPANY PO#73031-HYPOCHLORITE SOLUTIONS 2,673.80 06/17/2016 6592 SIMS, CRANE & EQUIPMENT PO#73002-60 TON HYDRAULIC TRUCK CRANE & RUBBISH B... 1,391.00 06/17/2016 6593 TURNER INDUSTRIAL SUPPLY CO. PO#73109-ASSORTED OPERATING SUPPLIES 449.08 06/17/2016 6594 UNITED RENTALS PO#73076-CONES & BARRICADES 270.24 06/17/2016 6595 KERNS CONSTRUCTION 4,402.80 06/24/2016 6596 BRUCE PETERSON CUSTOMER REFUND-BRUCE PETERSON-205976676 17.02 06/24/2016 6597 LORI GALLAGHER CUSTOMER REFUND-LORI GALLAGHER-205058134 4.72 06/24/2016 6598 MARIO LANCIERI CUSTOMER REFUND-MARIO LANCIERI-15591508 2.00 06/24/2016 6599 MICHAEL D. RICE CUSTOMER REFUND-MICHAEL D. RICE-1322912910 27.76 06/24/2016 6600 RONALD EDWARD LICHTENFELS CUSTOMER REFUND-RONALD EDWARD LICHTENFELS-1760... 22.77 06/24/2016 6601 SONJI GORMAN CUSTOMER REFUND-SONJI GORMAN-1093310642 24.37 06/24/2016 6602 A & B Pipe & Supply, Inc. PO#73090-18" CL235 PVC C900 PIPE 1,158.14 06/24/2016 6603 ARMADILLO DIRT WORKS, LLC 11,550.00 06/24/2016 6604 CINTAS CORPORATION PO#73183-ASSORTED FIRST AID SUPPLIES 73.76 06/24/2016 6605 ERC&C LLC PO#72797A-FABRICATE 8" SCH 40 CONCENTRATE PIPING 5,750.00 06/24/2016 6606 FERGUSON ENTERPRISES 8,901.60 06/24/2016 6607 HORIZON DISTRIBUTORS INC. PO#73158-ASSORTED OPERATING SUPPLIES 407.52 06/24/2016 6608 JAMES H. BILL, JR. WATER CONSERVATION REBATE 2015-16 35 200.00 06/24/2016 6609 JESUS VILLASUSO WATER CONSERVATION REBATE 2015-16 30 100.00 06/24/2016 6610 NALCO COMPANY PO#73059-PC-1850T.15 NALCO PC-1850T DRUM 210 LITER 5,511.80 06/24/2016 6611 ODYSSEY MANUFACTURING COMPANY 2,916.24 06/24/2016 6612 RevSpring, Inc. 5,389.49 06/24/2016 6613 SAMPSON'S TREE SERVICE CO. PO#73159-REMOVE OAK TREES & HAUL AWAY DEBRIS (NW... 715.00 06/24/2016 6614 THE BUSHEL STOP, INC. PO#73154-2 YDS 104.00 06/24/2016 6615 TURNER INDUSTRIAL SUPPLY CO. PO#73120-ASSORTED OPERATING SUPPLIES 131.10 06/24/2016 6616 US BANK SLWSD UTILITY REVENUE BONDS, SERIES 2013 3,493.75 06/24/2016 6617 USABLUEBOOK 1,560.32 Total 5-00002 · SUNTRUST (WS Operating) #7918 207,347.96
Total Checking/Savings 410,815.43
Total Current Assets 410,815.43
TOTAL ASSETS 410,815.43 LIABILITIES & EQUITY TOTAL LIABILITIES & EQUITY Page 64 St Lucie West Service District Checks Over $35,000 As of June 30, 2016
Date Num Name Memo Credit
ASSETS Current Assets Checking/Savings 1-00001 · SUNTRUST (GF operating) #1363 06/10/2016 6192 FPL PO#73135-ELECTRICAL SERVICES 43,770.32 Total 1-00001 · SUNTRUST (GF operating) #1363 43,770.32 5-00002 · SUNTRUST (WS Operating) #7918 06/03/2016 6528 GILBERT FORD, LLC FORD 2016 F350 WITH SERVICE BODY AND CRANE 43,537.50 Total 5-00002 · SUNTRUST (WS Operating) #7918 43,537.50
Total Checking/Savings 87,307.82
Total Current Assets 87,307.82
TOTAL ASSETS 87,307.82 LIABILITIES & EQUITY TOTAL LIABILITIES & EQUITY
Page 65 St Lucie West Service District Balance Sheet As of June 30, 2016
Jun 30, 16 ASSETS Current Assets Checking/Savings 1-00001 · SUNTRUST (GF operating) #1363 2,323,594.40 1-00002 · SUNTRUST (GF R&R Fund) # 3968 1,304,495.93 5-00001 · SUNTRUST (WS Deposit) #1355 119,290.88 5-00002 · SUNTRUST (WS Operating) #7918 3,467,336.27 Total Checking/Savings 7,214,717.48 Other Current Assets 1-02000 · GF SLWSD GENERAL ASSETS 485,552.60 2-01000 · WB WTR MGMT BEN 1999A ASSETS 805,727.03 3-01000 · CB CASCADES SRS 1998 ASSETS 58,281.03 5-01000 · WS SLWSD WATER & SEWER ASSETS 55,018,569.35 Total Other Current Assets 56,368,130.01
Total Current Assets 63,582,847.49 Other Assets 000000 · Journal Entry Exchange 2,465.25 Total Other Assets 2,465.25
TOTAL ASSETS 63,585,312.74 LIABILITIES & EQUITY Liabilities Current Liabilities Accounts Payable 20000 · Accounts Payable 102,120.27 Total Accounts Payable 102,120.27 Other Current Liabilities 1-03000 · GF SLWSD GENERAL LIAB -446,953.07 2-02000 · WB WTR MGMT BEN 1999A LIAB 46,018.44 3-02000 · CB CASCADES SRS 1998 LIAB 8,073.78 5-02000 · WS SLWSD WATER & SEWER LIAB 38,516,609.87 Total Other Current Liabilities 38,123,749.02
Total Current Liabilities 38,225,869.29
Total Liabilities 38,225,869.29 Equity 1-01000 · GF SLWSD GENERAL FND BAL 827,947.27 2-03000 · WB WTR MGMT BEN 1999A FND BAL 3,364,957.58 3-03000 · CB CASCADES SRS 1998 FND BAL 352,271.63 32000 · Retained Earnings 4,952,597.55 4-02000 · CP WMB CAP PROJECTS FUND BAL 3,188,817.19 5-03000 · WS SLWSD WATER & SEWER FND BAL 9,724,940.02 Net Income 2,947,912.21 Total Equity 25,359,443.45
TOTAL LIABILITIES & EQUITY 63,585,312.74
Page 66 Page 67 St. Lucie West Services District Board Agenda Item Tuesday, August 2, 2016
Item CA 6 Consider Approval to Transfer Funds for the R&R Account and the WCF Account Requisitions ______
Summary Attached for your review and approval is a request to transfer funds from the Renewal & Replacement Account (R&R) and the Water Connection Account (WCF) for expenses that are previously budgeted project-related expenses for FY 2015/2016 and have been previously approved by the Board to be funded from one of the above mentioned accounts.
All of the expenditures are appropriate for payment from the R&R Account and the WCF Account Fund. All expenditures are in compliance with the District’s policy where the cost exceeds the capitalization threshold for Fixed Assets.
$26,935.59 – Renewal & Replacement Account $9,987.28 – Water Connection Account All Invoices for this requisition are attached for your review.
Recommendation
Staff recommends Board approval to transfer funds from the R&R Account for $26,935.59 and the WCF Account for $9,987.28 to the Public Fund Checking account for reimbursement for payments made that have been budgeted to be funded by this account.
Budget Impact
None.
Board Action Moved by: Seconded by: Action Taken:
Page 68 Page 69 Page 70 Page 71 Page 72 Page 73 Page 74 Supervisors’ Requests
Page 75 Adjournment
Page 76