Brantford City Council Agenda Package

CITY COUNCIL AGENDA

Tuesday, August 27, 2019 6:00 p.m. Council Chambers, Brantford City Hall

Please note: Agenda is available on-line at www.brantford.ca Alternative formats and communication supports available upon request. For more information, please contact the City of Brantford Municipal Accessibility Coordinator at (519) 759-4150 or by e-mail at [email protected].

Pages

1. NATIONAL ANTHEM

2. INVOCATION

3. ROLL CALL

4. DECLARATIONS OF CONFLICTS OF INTEREST

5. STATUTORY PUBLIC MEETINGS

6. RECOGNITION OF ACHIEVEMENTS

6.1 Polish Combatants Association - Brantford Branch - Certificate of Recognition

7. PROCLAMATIONS

7.1 Proclamation - "Childhood Cancer Awareness Month" - September, 2019 10 - Councillor Weaver

WHEREAS childhood cancer is the leading disease-related cause of death for Canadian children; and

WHEREAS in Canada 1,700 children and youths are diagnosed with cancer each year; and

WHEREAS 75% of children survive cancer but more than 50% face late effects of their disease and treatment; and Page 2 of 172 WHEREAS the impact of a childhood cancer diagnose on a family is far reaching; and

WHEREAS the types of childhood cancer are very different from those occurring in adults; and

WHEREAS Help A Child Smile is a local volunteer charity focused on supporting children with cancer at McMaster Children’s Hospital in Hamilton; and

WHEREAS there is a global movement to light buildings, monuments, waterfalls, signs and fountains gold in September in recognition of childhood cancer; and

WHEREAS in recognition of this initiative, the fountain located in Harmony Square will be illuminated in gold for the month of September;

NOW THEREFORE BE IT RESOLVED THAT the Council of The Corporation of the City of Brantford hereby proclaims the month of September, 2019 as “Childhood Cancer Awareness Month” in the City of Brantford.

7.2 Proclamation - "Fetal Alcohol Spectrum Disorder (FASD) Awareness 12 Day" - September 9, 2019 - Councillor Wall

WHEREAS Fetal Alcohol Spectrum Disorders (FASD) is an umbrella term that describes a range of disabilities resulting from prenatal alcohol exposure that persists throughout the lifespan; and

WHEREAS prenatal alcohol exposure is the leading preventable cause of developmental disabilities in Canada; and

WHEREAS the exact number of people who have FASD is unknown, a conservative estimate is that nine out of every 1000 children are born with effects of prenatal alcohol exposure annually; and

WHEREAS health, social, educational and justice systems are involved at the community and provincial levels, with the cost to Canada of approximately $4 billion per year; and

WHEREAS approximately half of all pregnancies are unplanned, resulting in later prenatal care and possible unintentional exposure to alcohol; and

WHEREAS community members, health and social service providers, and local decision makers all have a role to play in supporting pregnant women to avoid alcohol during pregnancy and raising awareness that there is no safe amount, no safe type and no safe time to drink alcohol Page 3 of 172 during pregnancy; and

WHEREAS people internationally have begun to observe International FASD Awareness Day on September 9 since 1999, so that on the ninth day of the ninth month of the year, the world will remember that during the nine months of pregnancy it is important to abstain from alcohol;

NOW THEREFORE BE IT RESOLVED THAT the Council of The Corporation of the City of Brantford PROCLAIMS September 9, 2019 as “FASD Awareness Day” in the City of Brantford.

7.3 Proclamation - "Rail Safety Week" - September 23 to September 29, 14 2019 - Councillor Martin

WHEREAS Rail Safety Week is to be held across Canada from September 23 to 29, 2019; and WHEREAS it is in the public's interest to raise citizens' awareness of the dangers of ignoring safety warnings at level crossings and trespassing on rail property to reduce avoidable deaths, injuries and damage caused by incidents involving trains and citizens; and WHEREAS Operation Lifesaver is a public/private partnership whose aim is to work with the public, rail industry, governments, police services, media and others to raise rail safety awareness; and WHEREAS CN has requested City Council adopt this resolution in support of its ongoing efforts to raise awareness, save lives and prevent injuries in communities, including the City of Brantford; NOW THEREFORE BE IT RESOLVED THAT the Council of The Corporation of the City of Brantford hereby proclaims September 23 to September 29, 2019 as “Rail Safety Week” in the City of Brantford.

8. PRESENTATIONS/DELEGATIONS [list, if any, available at meeting]

9. CLERK’S REPORT ON COMMUNICATIONS

9.1 Clerk's Report on Communication - July/August 2019 [Financial Impact - 16 None], 2019-561

THAT Report 2019-561, Clerk’s Report on Communication for July and August 2019, BE RECEIVED.

10. MINUTES

10.1 City Council - June 25, 2019 26

10.2 Special City Council - June 11, 2019 84 Page 4 of 172

10.3 Special City Council - June 25, 2019 90

10.4 Special City Council - July 11, 2019 92

10.5 Special City Council - August 6, 2019 96

10.6 Special City Council - August 13, 2019 100

10.7 Special City Council - Private and Confidential Minutes - June 25, 2019

10.8 Special City Council - Private and Confidential Minutes - August 6, 2019

10.9 Special City Council - Private and Confidential Minutes - August 13, 2019

10.10 Paramedic Services Committee - June 19, 2019 102

10.11 Brant County Council - June 25, 2019 106

11. COMMITTEE REPORTS

11.1 Committee of the Whole - Community Development Report #2019-08- 123 06 - Councillor Weaver

11.1.1 Official Plan Amendment OP-06-18, Zoning By-law Amendment PZ-17-18, and Red-line Revision to a Draft Plan of Subdivision 29T-18504 (formerly 395 Hardy Road, south of the future Oak Park Road Extension) [Financial Impact - None], 2019-155

11.1.2 Official Plan Amendment OP-01-19, Zoning By-law Amendment PZ-02-19 – Empire Communities – Wyndfield West Phase 7C [Financial Impact – None], 2019-214

11.1.3 Zoning By-law Amendment PZ-06-19 – 150 Savannah Oaks Drive and 29 Tallgrass Court [Financial Impact – None], 2019- 419

11.1.4 195 Henry Street – Application for Rogers Communications Inc. Telecommunication Tower [Financial Impact – None], 2019-373

11.1.5 Bill 108 - More Homes, More Choice Act, 2019 Information and Implications - Planning Process and Development Charges [Financial Impact – Unknown], 2019-448

11.1.6 Amendments to the Ontario Heritage Act by the More Homes, Page 5 of 172

More Choice Act (Bill 108) and Impacts to the Heritage Register Project [Financial Impact – None], 2019-410

11.1.7 Refund Request – Committee of Adjustment Consent Application B18/2019 (11 Sarah Street) [Financial Impact - $2,557.80], 2019-426

11.1.8 Review of the Boundaries of Various Programs which Support Development within Downtown Brantford [Financial Impact – None], 2019-290

11.1.9 2018 Municipal Cultural Plan Annual Report, 2019-358

11.1.10 2019-20 Cultural and Built Heritage Funding Program Allocations, 2019-449

11.1.11 Brantford Heritage Committee Report Regarding Prominence Point Program and Prominence Point Signage

11.1.12 Maria's Pizza - Waiving and Refunding of Fees

11.2 Social Services Committee Report #2019-08-07 - Councillor Weaver 130

11.2.1 Canada-Ontario Community Housing Initiative and Ontario Priorities Housing Initiative Investment Plan [Financial Impact - None], 2019-472

11.2.2 Employment Services Transformation Update [Financial Impact - None], 2019-457

11.2.3 Update to Child Care Funding and Service System Plan for Children’s Services and Early Years [Financial Impact - None], 2019-462

11.3 Special Committee of the Whole - Operations and Administration Report 133 #2019-08-12 - Councillor Wall, 2019-563

11.3.1 Hearing pursuant to Article 8 of Chapter 328 of the City of Brantford Municipal Code – General Provisions Issue of Licences

11.4 Committee of the Whole - Operations and Administration Report #2019- 134 08-13 - Councillor Wall

11.4.1 Joint Use Agreement [Financial Impact – None], 2019-467

11.4.2 Approval of the Community Safety and Well-Being Advisory Page 6 of 172

Committee [Financial Impact - None], 2019-418

11.4.3 Feasibility Study for the Oak Park Road Extension [Financial Impact - $950,000], 2019-453

11.4.4 Funding for Private Sanitary Sewer Lateral Replacement Grant Program [Financial Impact – $50,000], 2019-446

11.4.5 Wastewater Treatment Plant Digester Gas Line Repair [Financial Impact - $150,000], 2019-322

11.4.6 Amending On-Street Parking Regulations Policy [Financial Impact – None], 2019-474

11.4.7 Project Update – Transportation Master Plan and Master Servicing Plan [Financial Impact - $240,000], 2019-459

11.4.8 King and Benton Redevelopment Corp. – Parkside Drive Subdivision Agreement [Financial Impact – None], 2019-325

11.4.9 Options for Road Painting Methods [Financial Implications - $100,000], 2019-433

11.4.10 Universal Transit Pass Agreement with Wilfrid Laurier University and Wilfrid Laurier University Students’ Union [Financial Implications - $10,000 annual revenue], 2019-452

11.4.11 Brantview Heights Subdivision Phase 2 - Traffic and Parking Control [Financial Impact - None], 2019-487

11.4.12 Wyndfield West Subdivision Phase 7B - Parking Control[Financial Impact - None], 2019-479

11.4.13 Banbury Road – Parking Control (Deferred from February 26, 2019 City Council meeting, pending the holding of a Ward meeting)

11.4.14 Brant Waterways Foundation Trail Improvement & River Access Donation [Financial Impact - $250,000 revenue], 2019- 391

11.4.15 Wall of Recognition Inductees 2019-2022

11.4.16 Environmental Policy Advisory Committee – Request for Mandate Change [Financial Impact – None]

11.4.17 Gift and Sponsor Agreement – Neil and Jean Young & Family Page 7 of 172

[Financial Impact - $10,000], 2019-454

11.4.18 Bell Homestead National Historic Site 2018 Annual Report [Financial Impact - None], 2019-460

11.4.19 Brantford Downtown Outreach Team Update [Financial Impact - None], 2019-416

11.4.20 Temporary Road Closures – July/August 2019 [Financial Impact – None], 2019-473

11.4.21 Wastewater Operations 2018 Annual Summary Report[Financial Impact - None], 2019-319

11.4.22 Human Resources Master Plan – 2019 Progress Report [Financial Impact – None]

11.4.23 Colborne Street West Signalled Crosswalk

11.4.24 Extension of 40 km/h Speed Limit – St. George from Hillier Crescent to Tollgate Road

11.4.25 Permanent Doubling of the Federal Gas Tax

11.4.26 All-Way Stops at Johnson Road and Stephenson Road

11.4.27 All-Way Stops at Johnson Road and Hansford Drive

11.5 Finance Committee Report #2019-08-14B - Councillor Martin 145

11.5.1 2020 City Budget – Public Engagement Campaign [Financial Impact - $3,000], 2019-495

11.5.2 Amend Fees and Charges By-law 52-2019 – Early Approval of 2020 Fees [Financial Impact - $1,220,492 Increased Revenue], 2019-486

11.5.3 Review of Casino Funds Policy [Financial Impact - None], 2019-305 (DEFERRED from May 28, 2019 City Council)

11.5.4 Long Term Disability Costs and Mitigation [Financial Impact - None], 2019-475

11.5.5 Capacities on Designated Public Institutions [Financial Impact - $17,700 surplus], 2019-450

11.5.6 2nd Quarter Casino Report [Financial Impact - $1,530,616], Page 8 of 172

2019-482

11.5.7 2019 Semi-Annual Investment Report [Financial Impact - None], 2019-477

11.5.8 Quarterly Status Report of Contracts Awarded [Financial Impact – None], 2019-488

12. RESOLUTIONS

12.1 Resolution from Special In-Camera City Council Meeting held on August 13, 2019 regarding Tentative Settlement with the International Alliance of Theatrical Stage Employees (IATSE) (CS2019-020)

A. THAT Council RATIFY the settlement reached between The Corporation of the City of Brantford and the International Alliance of Theatrical Stage Employees (IATSE) Local 129 for renewal of the Collective Agreement to cover the period of July 1, 2019 to June 30, 2023; and

B. THAT the renewal Collective Agreement between The Corporation of the City of Brantford and the International Alliance of Theatrical Stage Employees (IATSE) Local 129 for the period July 1, 2019 to June 30, 2023 BE PLACED on a future Signing By-law for execution by the Mayor and Clerk.

12.2 Resolution from Special In-Camera City Council Meeting held on August 13, 2019 regarding Presentation of Offers for Sale of 34 Norman Street (CS2019-022)

THAT a by-law to approve the sale of 34 Norman Street to Vicano Development Inc., for the sum of One Million Seven Hundred and Sixty Thousand Dollars ($1,760,000.00) BE PRESENTED to City Council for consideration.

12.3 Resolution from Special In-Camera City Council Meeting held on August 13, 2019 regarding Presentation of Offers for Sale of 166-176 Greenwich Street (CS2019-023)

A. THAT a by-law to approve the sale of 166-176 Greenwich Street, to 743 King W. Inc. In Trust, for the sum of Four Hundred Thousand Dollars ($400,000.00) BE PRESENTED to City Council for consideration; and

B. THAT Staff BE DIRECTED to apply the proceeds from the sale of 166-176 Greenwich Street to augment the 10 Year Capital Plan by placing the proceeds in Capital Funding Envelope Page 9 of 172 Reserve (RF0556).

12.4 Update on the Audit and Accountability Fund [Financial Impact: None], 148 2019-524

THAT Report 2019-524 regarding the Update on the Audit and Accountability Fund BE RECEIVED.

13. NOTICES OF MOTION

13.1 Salvage Yard Registry - Councillor Van Tilborg

WHEREAS Salvage Yards in the City of Brantford are licensed under Chapter 326 of the City of Brantford Municipal Code; and

WHEREAS each licensee shall maintain a register as required under Schedule A-11; and

WHEREAS the current requirement only applies to vehicle and vehicle parts;

NOW THEREFORE BE IT RESOLVED THAT a by-law to amend Chapter 326 Schedule A-11 of the City of Brantford Municipal Code to require, in addition to the specific vehicle and vehicle parts register requirements, that all licensees who acquire salvaged materials collect the full name and address, date of the acquisition and a brief description of the salvaged goods received for all types of salvaged materials within the register BE PRESENTED to Council for adoption.

14. BY-LAWS 169

15. ADJOURNMENT Page 10 of 172

July 29, 2019

His Worship Mayor Kevin Davis

City of Brantford, Brantford City Hall,

100 Wellington Square,

P.O. Box 818,

Brantford, Ont., N3T 5R7

Dear Mr. Davis,

Re: Proclamation Of September As Childhood Cancer Awareness Month

In Canada, 1,700 children and youths between the ages of birth and 19 years of age are diagnosed with cancer each year. Although strides in treatment and care have been made, childhood cancer is still the leading disease-related cause of death for Canadian children. At present over 10,000 children in Canada are living with cancer. While over 75% of children survive cancer, more than 50% of survivors of childhood cancer face late effects of their disease and treatment, including neurocognitive impairments, sterility and secondary cancers.

There is a global movement to have monuments and buildings light up gold in September in recognition of Childhood Cancer Awareness Month. Within Ontario, the Peace Tower at Parliament Hill, the CN Tower and the Skylon Tower, Cambridge City sign, Burlington Pier, Niagara Falls, Hamilton City sign plus numerous others.

We are asking that the City of Brantford support childhood Cancer Awareness Month as you have done in a couple past years by lighting the fountain in Harmony Square gold for the month of September and proclaiming September as Childhood Cancer Awareness Month.

Thank you for your attention to my request.

Beth Walsh – Communications, Help A Child Smile Page 11 of 172

Page 12 of 172

July 29, 2019 Brantford City Hall 100 Wellington Square, P.O. Box 818 Brantford, Ontario N3T 5R7

Re: Proclamation-FASD Awareness Day 2019 Dear Mayor Kevin Davis and Members of City Council: The Brant Community FASD Advisory Committee joins with other communities across Canada and the world in support of Fetal Alcohol Spectrum Disorder (FASD) Awareness Day on September 9. This day, the ninth day of the ninth month, was chosen to underline how important it is to support women to avoid drinking alcohol in the nine months of pregnancy. FASD is the most common cause of preventable developmental disabilities in Canada. Many Canadians are living with the lifelong effects of FASD and do not know it. FASD is an umbrella term describing the range of harms caused by prenatal exposure to alcohol. These may include lifelong physical, mental, behavioural, and/or learning disabilities. FASD has a broad social impact, with many individuals requiring lifelong support to cope with the demands of daily life. It is estimated that every year nine out of every 1,000 babies in Canada are born with FASD. It can affect anyone regardless of income, education, community or background. Health, social, educational and justice systems are involved at the community and provincial levels, with the cost to Canada of approximately $5.3 billion per year.

Community members, health and social service providers, and local decision makers all have a role to play in supporting pregnant women to avoid alcohol during pregnancy and raising awareness that there is no safe amount, no safe type and no safe time to drink alcohol during pregnancy. The Brant Community FASD Advisory Committee urges all community members to be a part of raising awareness about FASD and its prevention.

We are requesting that the city of Brantford proclaim September 9, 2019 as FASD Awareness Day.

Thank-you for your attention to this request.

Sincerely,

Linda McFadyen Co-Chair, Brant Community FASD Advisory Committee FASD Coordinator, Contact Brant

Page 13 of 172

WHEREAS Fetal Alcohol Spectrum Disorders (FASD) is an umbrella term that describes a range of disabilities resulting from prenatal alcohol exposure that persists throughout the lifespan; and

WHEREAS prenatal alcohol exposure is the leading preventable cause of developmental disabilities in Canada; and

WHEREAS the exact number of people who have FASD is unknown, a conservative estimate is that nine out of every 1000 children are born with effects of prenatal alcohol exposure annually; and

WHEREAS health, social, educational and justice systems are involved at the community and provincial levels, with the cost to Canada of approximately $4 billion per year; and

WHEREAS approximately half of all pregnancies are unplanned, resulting in later prenatal care and possible unintentional exposure to alcohol; and

THEREFORE BE IT RESOLVED THAT the Council of The Corporation of the City of Brantford PROCLAIMS September 9, 2019 as “FASD Awareness Day” in the City of Brantford Page 14 of 172

Corporate Services Services corporatifs CN Stephen Covey Chief of Police Chef de Ia Police and Chief Security Officer et de Ia securite www.cn.ca 935 de La Gauchetiere Street West 935 rue de La Gauchetiere Ouest 15th Floor 1s•etage Montreal, Quebec H3B 2M9 Montreal (Quebec) H3B 2M9 Canada Canada

June 28, 2019

Office of the Clerk City of Brantford 100 Wellington Square P.O. Box 818 Brantford ON N3T 5R7

Dear Sir I Madam:

2019 is a very special year for CN as it marks our 1 OOth anniversary. From the start, on June 6, 1919, safety has always been a core value at CN.

We are on a journey to become the safest railroad in North America. In addition to reinforcing a strong safety culture among our 25,000 employees, we collaborate with communities and local authorities to help prevent accidents and injuries at rail crossings, and ensure everyone's safety on and around railroad infrastructure.

This year, Rail Safety Week will be held in Canada from September 23-29. Hand in hand with Operation Lifesaver, CN Police Service officers and other CN employees will be in communities conducting hundreds of safety initiatives throughout the week. As proud partners, our commitment is to keep communities safe by raising rail safety awareness year round.

Safety is a shared responsibility Last year, your council joined the safety efforts of many other Canadian municipalities by adopting a resolution in support of Rail Safety Week. For this initiative, I thank you.

Rail safety is everyone's responsibility and, by looking out for each other and working together, we can help keep our communities safe and prevent fatalities and injuries on or near railway property.

Your council can continue to be a powerful ally in this effort to save lives by once again adopting the enclosed draft resolution. Please send a copy of your resolution by mail ore mail to [email protected] and let us know how you will be promoting rail safety in your community this year.

For additional information about Rail Safety Week 2019, please consult www. en. ca/railsafety or www. operation lifesaver. ca.

Yours sincerely,

Stephen Covey OPERATION LIFESAVER Encl. Page 15 of 172

(Draft Resolution)

RESOLUTION IN SUPPORT OF RAIL SAFETY WEEK

Whereas Rail Safety Week is to be held across Canada from September 23 to 29, 2019;

Whereas it is in the public's interest to raise citizens' awareness of the dangers of ignoring safety warnings at level crossings and trespassing on rail property to reduce avoidable deaths, injuries and damage caused by incidents involving trains and citizens;

Whereas Operation Lifesaver is a publiC/private partnership whose aim is to work with the public, rail industry, governments, police services, media and others to raise rail safety awareness;

Whereas CN has requested City Council adopt this resolution in support of its ongoing efforts to raise awareness, save lives and prevent injuries in communities, including our municipality;

It is proposed by Councillor

seconded by Councillor

It is hereby RESOLVED to support national Rail Safety Week to be held from September 23 to 29, 2019. Page 16 of 172

Alternative formats and communication supports available upon request. Please contact [email protected] or 519-759-4150 for assistance.

Date August 27, 2019 Report No. 2019-561

To Mayor and Members of City Council

From Charlene Touzel City Clerk/Director, Clerk’s Services

1.0 Type of Report Consent Item [x] Item For Consideration [ ]

2.0 Topic Clerk’s Report on Communication – July and August 2019 [Financial Impact – None]

3.0 Recommendation

THAT Report 2019-561, Clerk’s Report on Communication for July and August 2019, BE RECEIVED. 4.0 Purpose and Overview

To receive as part of the corporate record, the following communications directed to the City Clerk:

4.1 Ministry of Municipal Affairs and Housing

4.1.1 News Release – Ontario Strengthening System of Collecting Fees to Pay for Parks, Libraries – Received June 24, 2019

4.1.2 Home for Good (HFG) 2019-20 Operating Allocation – Received July 2, 2019 Page 17 of 172 Report No. 2019-561 Page 2 August 27, 2019 4.2 Association of Municipalities of Ontario (AMO)

4.2.1 AMO Policy Update – Provincial Cabinet Shuffle – Received June 20, 2019

4.2.2 Announcement of Brian Rosborough as Executive Director of AMO effective September 1, 2019 – Received August 8, 2019

4.3 Ministry of the Solicitor General

4.3.1 2018 Compliance with the Emergency Management and Civil Protection Act – Received June 25, 2019

4.4 Ministry of the Environment, Conservation and Parks

4.4.1 Environmental Compliance Approval – Jarvis Street – Received July 2, 2019

4.4.2 Confirmation of City’s correspondence regarding the collection and processing of recyclable materials – Received August 7, 2019

4.5 County of Brant

4.5.1 Notice of Study Commencement and Public Information Centre – Municipal Class Environmental Assessment for Paris Flood Risk Mitigation – Received June 26, 2019

4.6 Ministry of Agriculture, Food and Rural Affairs

4.6.1 Notification of NASM Plan Approval – 47 Kitchen School Road, Paris – Received June 20, 2019

4.7 Assessment Review Board

4.7.1 Acknowledgement of Withdrawal of Various Appeals – Henry Street – Received June 24, 2019 Page 18 of 172 Report No. 2019-561 Page 3 August 27, 2019 4.7.2 Various Notices of Decision – 410 Fairview Drive and 84 Easton Road – Received July 15, 2019

4.7.3 Acknowledgement of Withdrawal (Amended) – 274 Colborne Street – Received July 23, 2019

4.7.4 Acknowledgement of Withdrawal of Various Appeals – 221 Henry Street, 149 Henry Street, 555 Park Road North and 15-17 Sympatica Crescent – Received July 30, 2019

4.7.5 Acknowledgement of Withdrawal of Various Appeals – 300-340 Colborne Street West – Received August 8, 2019

4.7.6 Notice of Decision of Various Appeals – 321-331 King George Road – Received August 13, 2019

4.8 Petitions

4.8.1 Petition – Extension of 40 km/h speed limit on St. George Street from Hillier Crescent to Tollgate Road – Received July 15, 2019

4.9 Grand River Conservation Authority

4.9.1 Summary of the General Membership Meeting on June 28, 2019 – Received June 28, 2019

4.9.2 Grand River Conservation Authority Members Attendance for January 1 – June 30, 2019 – Received July 3, 2019

4.9.3 Approval of Application from City of Brantford – Permit 448/19 to install a trail, 390 Grand River Avenue – Received August 2, 2019

Page 19 of 172 Report No. 2019-561 Page 4 August 27, 2019 4.9.4 Approval of Application from Konstant Manufacturing – Permit 436/19 to construct two industrial accessory structures, 132 Adams Boulevard – Received August 2, 2019

4.9.5 Approval of Application from Volco Inc. – Permit 443/19 to construct an industrial addition and an accessory structure and to install a septic system – Received August 2, 2019

4.9.6 Approval of Application from City of Brantford – Permit 468/19 to undertake erosion protection, Glenwood Drive to Peartree Court – Received August 6, 2019

4.10 Resolutions

4.10.1 Huron-Kinloss Resolution re: Restore funding to the Southern Ontario Library Service and Ontario Library Service North – Received June 21, 2019

4.10.2 Huron-Kinloss Resolution re: Bill 108 More Homes, More Choice Act – Received June 21, 2019

4.10.3 Halton Hills Resolution re: ROMA/OGRA Combined Conference – Received June 20, 2019

4.10.4 South Frontenac Resolution re: ROMA/OGRA Combined Conference – Received June 20, 2019

4.10.5 Tyendinaga Resolution re: ROMA/OGRA Combined Conference – Received June 26, 2019

4.10.6 Hamilton Resolution re: Restructuring or Modernization of local Public Health – Received June 20, 2019 Page 20 of 172 Report No. 2019-561 Page 5 August 27, 2019 4.10.7 Nipigon Resolution re: Prohibition of Single-Use Plastic Straws – Received June 25, 2019

4.10.8 South Glengarry re: Funding – Library Service – Received July 3, 2019

4.10.9 Oakville re: Traffic Calming and Speed Limit Review – Received July 3, 2019

4.10.10 Vaughan re: Endorsement of LUMCO Resolution regarding Retail Cannabis Stores – Received July 4, 2019

4.10.11 Warwick re: Enforcement for Safety on Family Farms – Received June 27, 2019

4.10.12 Orangeville re: Retail Cannabis Stores – Received July 15, 2019

4.10.13 Woodstock re: Retail Cannabis Stores – Received July 15, 2019

4.10.14 St. Catharines re: Retail Cannabis Stores – Received July 19, 2019

4.10.15 Stratford re: Retail Cannabis Stores – Received July 19, 2019

4.10.16 Amaranth re: Retail Cannabis Stores – Received July 12, 2019

4.10.17 Huron East re: Retail Cannabis Stores – Received July 26, 2019

4.10.18 Armour re: Retail Cannabis Stores – Received July 16, 2019

4.10.19 St. Joseph re: Retail Cannabis Stores – Received July 26, 2019 Page 21 of 172 Report No. 2019-561 Page 6 August 27, 2019 4.10.20 Hamilton re: Retail Cannabis Stores – Received July 12, 2019

4.10.21 Neebing re: Ontario Municipal Partnership – Received July 18, 2019

4.10.22 Halton Hills re: Reducing Litter and Waste in our Communities – Received July 24, 2019

4.10.23 South Huron re: Enforcement for Safety on Family Farms – Received July 25, 2019

4.10.24 Oil Springs re: Enforcement for Safety on Family Farms – Received July 12, 2019

4.10.25 Plympton-Wyoming re: Enforcement for Safety on Family Farms – Received July 15, 2019

4.10.26 Central Huron re: Retail Cannabis Stores – Received July 30, 2019

4.10.27 Northern Bruce Peninsula re: Retail Cannabis Stores – Received July 31, 2019

4.10.28 McDougall re: Enforcement for Safety on Family Farms – Received July 29, 2019

4.10.29 Tudor and Cashel re: Retail Cannabis Stores – Received August 13, 2019

4.10.30 Addington Highlands re: Retail Cannabis Stores – Received August 9, 2019

4.10.31 Mulmur re: Retail Cannabis Stores – Received August 21, 2019

4.10.32 Norfolk County re: Request for Provincial Response to address Gas Well Issues – Received August 13, 2019 Page 22 of 172 Report No. 2019-561 Page 7 August 27, 2019 4.10.33 Bluewater re: Reducing Litter and Waste in our Communities – Received August 13, 2019

4.10.34 Hastings Highlands re: Reducing Litter and Waste in our Communities – Received August 17, 2019

4.10.35 Papineau-Cameron re: Municipal Amalgamation – Received August 21, 2019

4.10.36 Hastings Highlands re: Municipal Amalgamation – Received August 17, 2019

4.10.37 Blue Mountains re: Single-Use Plastic Straws – Received August 20, 2019

4.10.38 Chatham-Kent re: Enforcement for Safety on Family Farms – Received August 15, 2019

4.10.39 Thames Centre re: Enforcement for Safety on Family Farms – Received August 13, 2019

4.10.40 Bradford West Gwillimbury re: Never Forgotten National Memorial – Received August 14, 2019

4.11 General Correspondence

4.11.1 CN – Partnering with Our Neighbours for the Next 100 Years – CN in your community – Received June 26, 2019

4.11.2 AffordAbility Fund Trust – Received June 27, 2019

4.11.3 Correspondence from John and Annette Gillis re: Ward Meeting to discuss impact of Habitat for Humanity’s plans to build homes at 200 Brantwood Park Road – Received June 24, 2019 Page 23 of 172 Report No. 2019-561 Page 8 August 27, 2019 4.11.4 Correspondence from Friends of the Educational Archives for Brant, Haldimand and Norfolk to the Ontario Historical Society – Received July 2, 2019

4.11.5 Stantec Consulting Ltd. re: Use of Provincial Table 3 Non-Potable Standards – Proposed Developed at 31 to 35 Chatham Street and 120 to 138 Market Street, Brantford, Ontario – Received July 23, 2019

4.11.6 WSP re: Rehabilitation of the Highway 403 and Fairchild Creek Bridges, within the County of Brant, Detailed Design and Class Environmental Assessment Study (GWP 3067-11-00) – Received July 16, 2019

4.11.7 Brant Family and Children’s Services – Letter from newly-appointed Executive Director re: Priority and Vision – Received July 25, 2019

4.11.8 The College of Physicians and Surgeons of Ontario re: Nominate an Outstanding Ontario Physician in Your Community – Received July 15, 2019

4.11.9 Food4Kids Brant-Haldimand re: Attendance at Open House – Received July 16, 2019

4.11.10 Good & Green – Notice of intent to amend processing license #LIC-9LYC9HTMC1-2018-1 to include sales of cannabis oil and flower products – 47 Morton Avenue East, Brantford – Received August 6, 2019

4.11.11 Ontario Energy Board Notice to Customers of Enbridge Gas Inc. – Enbridge Gas Inc. has applied to dispose of certain account balances and for approval of the amount of its earnings that it must share with its customers – Received August 14, 2019 Page 24 of 172 Report No. 2019-561 Page 9 August 27, 2019 4.11.12 Parks and Recreation Ontario – Assessing the Impact of Bill 108 on Municipal Parks and Recreation – Received August 15, 2019

4.12 Events/Training/Invitations

4.12.1 Save the Date & Call for Ideas – Webinar on Innovative AAC Accessibility Projects – Received July 3, 2019

4.12.2 International Overdose Awareness Day – August 31 from 1-4 p.m. in Harmony Square

4.13 Cards/Letters of Thanks

4.13.1 Letter of Thanks from Nicole Brunet for Medical Student Bursary – Received June 27, 2019

4.13.2 Village Italia – Brantford International Villages Festival – Received August 12, 2019

4.14 Newsletters

4.14.1 Woodland Cultural Centre – Save the Evidence E- Newsletter – Received July 17, 2019

4.14.2 Municipal Property Assessment Corporation - July 2019 - InTouch – Received July 31, 2019

Charlene Touzel City Clerk/Director of Clerk’s Services

Page 25 of 172 Report No. 2019-561 Page 10 August 27, 2019

In adopting this report, is a by-law or agreement required? If so, it should be referenced in the recommendation section.

By-law required [ ] yes [x] no

Agreement(s) or other documents to be signed by Mayor and/or City Clerk [ ] yes [x] no

Is the necessary by-law or agreement being sent concurrently to Council? [ ] yes [x] no Page 26 of 172 1

CITY COUNCIL MINUTES

Tuesday, June 25, 2019 6:00 p.m. Council Chambers, Brantford City Hall

1. NATIONAL ANTHEM The National Anthem was played. 2. INVOCATION Mayor Davis read the Invocation. 3. ROLL CALL

Present: Mayor Davis Councillor Weaver Councillor Vanderstelt Councillor Utley Councillor Sless Councillor McCreary Councillor Martin Councillor Carpenter Councillor Antoski Councillor Van Tilborg Councillor Wall

4. DECLARATIONS OF CONFLICTS OF INTEREST Councillor Wall declared a pecuniary interest on Item 8.1.1 – Update on the Save the Evidence Campaign as his fiancée is under contract with that organization. Accordingly, he refrained from all discussion and voting on that Item.

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Councillor Martin declared a pecuniary interest on Item 4 of Social Services Committee Report #2019-06-05 (Emergency Shelter System Update and Alternative Funding Solutions for Rosewood House, 2019-340) as he is Chair of the Rosewood House Board of Directors. Accordingly, he refrained from all discussion and voting on that Item.

5. STATUTORY PUBLIC MEETINGS 5.1 Application for Cancellation, Reduction and Refund of Taxes under Sections 357 and 358 of the Municipal Act, 2001; or the Increase of Taxes under Section 359 [Financial Impact - $8,334.17], 2019-406

Patrick Telfer, Manager of Revenue/Tax Collector, provided an overview of Report 2019-406. Jackie Robar, 19 Robinson Avenue appeared before Council and indicated her support for staff’s recommendation. No other Members of the Public were in attendance to speak to this Item. Moved by Councillor Sless Seconded by Councillor Martin THAT the tax adjustments in the amount of $9,726.77 as detailed in Report 2019-406, under Sections 357, 358, and 359 of the Municipal Act, 2001, BE APPROVED. Recorded vote on Item 5.1: YES: (11): Mayor Davis, Councillor Weaver, Councillor Vanderstelt, Councillor Utley, Councillor Sless, Councillor McCreary, Councillor Martin, Councillor Carpenter, Councillor Antoski, Councillor Van Tilborg, and Councillor Wall CARRIED (11 to 0)

6. RECOGNITION OF ACHIEVEMENTS

Darryl Lee, Chief Administrative Officer for the City of Brantford was recognized for his many years of dedicated service with the City and was wished all the best in his upcoming retirement.

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7. PROCLAMATIONS

Moved by Councillor Antoski Seconded by Councillor Martin THAT the following Proclamations BE APPROVED:

7.1 Proclamation - "International Villages Cultural Festival Week" - July 3-6, 2019 7.2 Proclamation - "Posttraumatic Stress Disorder (PTSD) Awareness Day" - June 27, 2019 Recorded vote on Item 7: YES: (11): Mayor Davis, Councillor Weaver, Councillor Vanderstelt, Councillor Utley, Councillor Sless, Councillor McCreary, Councillor Martin, Councillor Carpenter, Councillor Antoski, Councillor Van Tilborg, and Councillor Wall CARRIED (11 to 0) 8. PRESENTATIONS/DELEGATIONS 8.1 Presentations 8.1.1 Trudy Smith, Chair, Woodland Cultural Centre Board of Directors and Carley Gallant-Jenkins, Save the Evidence Coordinator Re: Update on the Save the Evidence Campaign As Councillor Wall had previously declared a pecuniary interest on this Item, he refrained from all discussion and voting on the matter. Trudy Smith, Chair, Woodland Cultural Centre Board of Directors and Carley Gallant-Jenkins, Save the Evidence Coordinator appeared before City Council to provide an update on the Save the Evidence Campaign. A PowerPoint presentation was made, a copy of which will be placed in the Council meeting file. Presenters responded to various questions from Members of Council.

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8.2 Delegations 8.2.1 Kayla Cobb, Mary Parry and Diane Russell, Parker’s Project Re: Item 11.3.1 – Parker’s Project Update [Financial Impact: None], 2019-344 Kayla Cobb, Mary Parry and Diane Russell appeared before Council to speak in support of Parker’s Project and requested that Council continue to support youth-led initiatives that promote youth leadership and engagement. The Delegation responded to various questions from Members of Council.

Aaron Wallace, Director, Strategic Planning and Community Partnerships came forward following the Delegation and presented the Ontario Municipal Social Services Association Award to the City of Brantford. It is the third consecutive year that the City of Brantford has been recognized. Councillor Weaver, Chair, Social Services Committee, accepted the Award on behalf of the City. 9. CLERK’S REPORT ON COMMUNICATIONS 9.1 Clerk’s Report on Communication – June 2019 [Financial Impact – None], 2019-432

Moved by Councillor Utley Seconded by Councillor Weaver THAT Report 2019-432, Clerk’s Report on Communications for June 2019, BE RECEIVED. Recorded vote on Item 9.1: YES: (10): Mayor Davis, Councillor Weaver, Councillor Vanderstelt, Councillor Utley, Councillor Sless, Councillor McCreary, Councillor Martin, Councillor Carpenter, Councillor Antoski, and Councillor Van Tilborg NO: (1): Councillor Wall CARRIED (10 to 1)

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10. MINUTES

Moved by Councillor Carpenter Seconded by Councillor Van Tilborg THAT the following Minutes BE ADOPTED: 10.1 City Council - May 28, 2019 10.2 Special City Council - June 4, 2019 10.3 Special City Council - May 28, 2019 10.4 Special City Council - May 21, 2019

10.5 Special City Council - Private and Confidential Minutes - June 4, 2019 10.6 Special City Council - Private and Confidential Minutes - May 28, 2019 10.7 Special City Council - Private and Confidential Minutes - May 21, 2019 THAT the following Minutes BE RECEIVED: 10.8 John Noble Home Committee of Management Minutes - June 12, 2019 10.9 John Noble Home Committee of Management - Private and Confidential Minutes - June 12, 2019 Recorded vote on Item 10 (all Minutes): YES: (11): Mayor Davis, Councillor Weaver, Councillor Vanderstelt, Councillor Utley, Councillor Sless, Councillor McCreary, Councillor Martin, Councillor Carpenter, Councillor Antoski, Councillor Van Tilborg, and Councillor Wall CARRIED (11 to 0) 11. COMMITTEE REPORTS Given that there was a delegation in attendance to speak to one of the Items contained in Item 11.3 – Committee of the Whole – Operations and Administration Report #2019-06-11, Item 11.3 was moved forward on the agenda.

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11.3 Committee of the Whole - Operations and Administration Report #2019-06-11 - Councillor Martin Moved by Councillor Martin Seconded by Councillor Antoski THAT Committee of the Whole – Operations and Administration Report #2019-06-11 BE ADOPTED, as follows:

1. Master Fire Plan Report [Financial Impact - None], 2019- 351

2. 2019 – 2024 Recyclable Contracts - Tender Award [Financial Impact - $784,000 in 2020], 2019-320

3. Brantford and Area Sports Hall of Recognition update [Financial Impact – None], 2019-339

4. Jaycee Park Concession & Building/Storage Space [Financial Impact $600], 2019-314

5. Southwest Sports Complex Project Update [Financial Impact -$3,000,000), 2019-239

6. 2019-2020 Council Priorities, 2019-384

7. Fire - Single Source Request For Computer Aided Dispatch System [Financial Impact - None], 2019-338

8. Review of Fireworks Regulations and Use in the City of Brantford [Financial Impact – None], 2019-307

9. Feasibility of Live Streaming Council, Committee and High Profile Public Meetings [Financial Impact – Not currently budgeted], 2019-346

10. Corporate Energy Management Plan (CEMP) Update 2019-2024 [Financial Impact – None], 2019-364

11. Tutela Heights Road – Traffic Control [Financial Impact: $200], 2019-345

12. Empire Communities Limited – Wyndfield West Phase 6B–Stage 1 Subdivision Agreement [Financial Impact – None], 2019-323

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13. LIV Developments Ltd. - Brantview Heights Phase 2 Subdivision Agreement [Financial Impact – None], 2019- 388

14. Temporary Road Occupancy for Construction Policy Update (Public Works-016) [Financial Impact – None], 2019-197

15. Lynden Road Dedicating By-law [Financial impact - None], 2019-348

16. Ontario Main Street Revitalization Initiative [Financial Impact -$117,124.39 (Grant Funding), $25,000 (Capital Project PL1703)], 2019-336

17. Vision Zero Road Safety Committee Report, 2019-399

1. Johnson Road Traffic Calming [Financial Implications -$10,000] 2. Neighbourhood Gateway Speed Limits 3. Active Transportation Sub-Committee

18. Parker’s Project Update [Financial Impact: None], 2019- 344

19. Temporary Road Closures – June/July 2019 [Financial Impact – None], 2019-343

20. Mohawk Lake and Mohawk Canal Cleanup and Rehabilitation Project [Financial Impact - None], 2019- 293

21. Colborne Street West – Noise Study [Financial Impact - None], 2019-317

22. Heat Advisory Procedure [Financial Impact - None], 2019-337

23. On-Street Parking at Blackburn Drive

24. On-Street Parking at Oakhill Drive

25. Motion Re: Review of Shared Services and Amalgamation Process

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26. Motion Re: Canada’s Commitment to the Eradication of the Illicit Drug Trade

27. 2019 Review of Documents Related to Use of City Property

28. Joint City/County Task Force to Explore Potential for a Joint Animal Control and Pound Services Program

29. Evergreen Court - Parking Control [Financial Impact - None] (April 16, 2019 REFERRAL), 2019-187

Items 18, 26 and 29 were separated for discussion purposes. Recorded vote on all Items (Items 1-17, 19-25 and 27-28) of the Committee of the Whole – Operations and Administration Report #2019-06-11 not separated for discussion purposes: YES: (11): Mayor Davis, Councillor Weaver, Councillor Vanderstelt, Councillor Utley, Councillor Sless, Councillor McCreary, Councillor Martin, Councillor Carpenter, Councillor Antoski, Councillor Van Tilborg, and Councillor Wall CARRIED (11 to 0)

Council then considered the following Items that were separated for discussion purposes: 18. Parker’s Project Update [Financial Impact: None], 2019-344 Recorded vote on Item 18: YES: (11): Mayor Davis, Councillor Weaver, Councillor Vanderstelt, Councillor Utley, Councillor Sless, Councillor McCreary, Councillor Martin, Councillor Carpenter, Councillor Antoski, Councillor Van Tilborg, and Councillor Wall CARRIED (11 to 0)

26. Motion Re: Canada’s Commitment to the Eradication of the Illicit Drug Trade Amendment Moved by Councillor McCreary Seconded by Councillor Carpenter

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THAT Item 26 of Committee of the Whole – Operations and Administration Report #2019-06-11 BE AMENDED as follows: a) To add the following recital: WHEREAS the provinces of Ontario and British Columbia are seeking legal recourse against opioid manufacturers and pharmaceutical companies; and b) To add the following as a new Clause 2 and renumber Clause 2 and Clause 3: 2. Advise the Premier of Ontario that the Council of The Corporation of the City of Brantford supports the actions of the Province of Ontario and trusts that any awarded costs make their way to municipalities. Recorded vote on Amendment to Item 26: YES: (11): Mayor Davis, Councillor Weaver, Councillor Vanderstelt, Councillor Utley, Councillor Sless, Councillor McCreary, Councillor Martin, Councillor Carpenter, Councillor Antoski, Councillor Van Tilborg, and Councillor Wall CARRIED (11 to 0)

Recorded vote on Item 26, as Amended: YES: (11): Mayor Davis, Councillor Weaver, Councillor Vanderstelt, Councillor Utley, Councillor Sless, Councillor McCreary, Councillor Martin, Councillor Carpenter, Councillor Antoski, Councillor Van Tilborg, and Councillor Wall CARRIED (11 to 0)

29. Evergreen Court - Parking Control [Financial Impact - None] (April 16, 2019 REFERRAL), 2019-187 Recorded vote on Item 29: YES: (11): Mayor Davis, Councillor Weaver, Councillor Vanderstelt, Councillor Utley, Councillor Sless, Councillor McCreary, Councillor Martin, Councillor Carpenter, Councillor Antoski, Councillor Van Tilborg, and Councillor Wall CARRIED (11 to 0)

Council went back to Item 11.1 on the agenda.

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11.1 Social Services Committee Report #2019-06-05 - Councillor Weaver

Moved by Councillor Weaver Seconded by Councillor Wall THAT Social Services Committee Report #2019-06-05 BE ADOPTED, as follows:

1. National Housing Strategy – Canada Mortgage and Housing Corporation Initiatives [Financial Impact – none], 2019-162

2. Province of Ontario’s Community Housing Renewal Strategy [Financial Impact: None], 2019-285

3. Canada-Ontario Community Housing Initiative and Ontario Housing Priority Initiative [Financial Impact: None], 2019-352

4. Emergency Shelter System Update and Alternative Funding Solutions for Rosewood House [Financial Impact: Approximately $322,275 in increased bed usage], 2019-340

5. Planned Response to the Provincial Funding Reduction to the Ontario Works Addictions Services Initiative (ASI) Program [Financial Impact: None], 2019-335

Item 4 was separated for discussion purposes given Councillor Martin’s pecuniary interest on this Item. No other Items were separated for discussion purposes.

Recorded vote on all Items (Items 1, 2, 3 and 5) of the Social Services Committee Report #2019-06-05 not separated for discussion purposes:

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4. Emergency Shelter System Update and Alternative Funding Solutions for Rosewood House [Financial Impact: Approximately $322,275 in increased bed usage], 2019-340 Councillor Martin declared a pecuniary interest on Item 4 of Social Services Committee Report #2019-06-05 (Emergency Shelter System Update and Alternative Funding Solutions for Rosewood House, 2019-340) as he is Chair of the Rosewood House Board of Directors. Accordingly, he refrained from all discussion and voting on that Item. Recorded vote on Item 4: YES: (10): Mayor Davis, Councillor Weaver, Councillor Vanderstelt, Councillor Utley, Councillor Sless, Councillor McCreary, Councillor Carpenter, Councillor Antoski, Councillor Van Tilborg, and Councillor Wall CARRIED (10 to 0) Councillor Martin’s pecuniary interest was so noted. 11.2 Committee of the Whole – Community Development Report #2019-06- 04B - Councillor Martin Moved by Councillor Martin Seconded by Councillor Wall THAT Committee of the Whole – Community Development Report #2019-06-04B BE ADOPTED, as follows:

1. Zoning By-law Amendment PZ-01-19 and Draft Plan of Subdivision 29T-19501 – Empire Communities Phase 6B (North ofBlackburn Drive and west of Powell Road) [Financial Impact – up to$1,569,085.00], 2019-272

2. Zoning By-law Amendment PZ-18-18 (City-Wide Technical Amendment) [Financial Impact – None], 2019- 185

3. Public Art Reserve Fund Recommendation from Public Art Subcommittee for the Glenhyrst Permanent Collection Public Art Project

4. Mohawk Lake District Plan – Draft Preferred Plan [Financial Impact: None], 2019-265

5. Extension to a Draft Approved Plan of Subdivision 29T- 11504 – 375 Hardy Road (TCA Industrial Lands) [Financial Impact - None], 2019-296

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6. Demolition Control Application for 104 Alice Street Located Within the Demolition Control Area Established by By-law 141-2017 [Financial Impact – None], 2019-280

7. Museum Funding Agreement with Glenhyrst Art Gallery of Brant [Financial Impact: None], 2019-264

8. Part Lot Control Relief Application PLC-02-19 (Blocks 145-149, Plan 2M-1942) 92-142 Munro Circle [Financial Impact – None], 2019-258

9. Part Lot Control Relief Application PLC-01-2019 (Blocks 91, 92 & 93, Plan 2M-1872 and Part of Block 90, Plan 2M- 1872 and Block 1, Plan 2M-1944, City of Brantford) 77 Diana Avenue [Financial Impact – None], 2019-292

10. Brownfields Community Advisory Committee - Signage to Promote the City of Brantford Brownfield Discovery Tour, 2019-393

11. Timing of Report Back re: Boundaries - Core Area Development Programs

No Items were separated for discussion purposes.

Recorded vote on all Items (Items 1-11) in Committee of the Whole – Community Development Report #2019-06-04B:

11.4 Finance Committee Report #2019-06-12B - Councillor Martin Moved by Councillor Martin Seconded by Councillor Carpenter THAT the Finance Committee Report #2019-06-12B BE ADOPTED, as follows:

1. 2020 Operating Budget Forecast [Financial Impact – None], 2019-382

2. 2020 Budget Guidelines [Financial Impact - None], 2019- 368

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3. Subordination of the City of Brantford Interest in Brantford Hydro Inc. (BHI) Promissory Note [Financial Impact – None], 2019-356

4. Provincial Budget Impacts [Financial Impact - Unknown], 2019-369

5. Procurement of Report and Meeting Management Software [Financial Impact – Annual fee of $24,025 which is already included in the Operating Budget], 2019-404

6. Redirection of Board Honoraria to the Airport Reserve

No Items were separated for discussion purposes. Recorded vote on all Items (Items 1-6) in Finance Committee Report #2019-06- 12B: YES: (10): Mayor Davis, Councillor Weaver, Councillor Vanderstelt, Councillor Utley, Councillor Sless, Councillor McCreary, Councillor Martin, Councillor Carpenter, Councillor Van Tilborg, and Councillor Wall CARRIED (10 to 0)

11.5 Estimates Committee Report #2019-06-17 - Councillor Martin Moved by Councillor Martin Seconded by Councillor Carpenter THAT the Estimates Committee Report #2019-06-17 BE ADOPTED, as follows:

1. Capital Assets Potentially Eligible for Disposition, 2019- 400

2. Nine-Year Capital Plan Review [Financial Impact – Unknown], 2019-374

3. 2018 Yearend Surplus Report [Financial Impact - $1,634,363 Operating Surplus], 2019-311

Item 2 was separated for discussion purposes.

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Recorded vote on all Items (Items 1 and 3) of Estimates Committee Report #2019-06-17 not separated for discussion purposes: YES: (11): Mayor Davis, Councillor Weaver, Councillor Vanderstelt, Councillor Utley, Councillor Sless, Councillor McCreary, Councillor Martin, Councillor Carpenter, Councillor Antoski, Councillor Van Tilborg, and Councillor Wall CARRIED (11 to 0)

Council then considered the following Item that was separated for discussion purposes: 2. Nine-Year Capital Plan Review [Financial Impact – Unknown], 2019-374

Recorded vote on Clause E iii: YES: (4): Mayor Davis, Councillor McCreary, Councillor Martin, and Councillor Carpenter NO: (7): Councillor Weaver, Councillor Vanderstelt, Councillor Utley, Councillor Sless, Councillor Antoski, Councillor Van Tilborg, and Councillor Wall LOST (4 to 7)

Recorded vote on Balance of Item 2: YES: (11): Mayor Davis, Councillor Weaver, Councillor Vanderstelt, Councillor Utley, Councillor Sless, Councillor McCreary, Councillor Martin, Councillor Carpenter, Councillor Antoski, Councillor Van Tilborg, and Councillor Wall CARRIED (11 to 0) 11.6 Appointments Committee Report #2019-06-25 (available at meeting) - Councillor Sless

Moved by Councillor Sless Seconded by Councillor Martin THAT the Appointments Committee Report #2019-06-25 BE ADOPTED, as follows: 1. Appointment of Council Member to the Southwest Task Force (formerly the Shellard Lane Task Force)

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2. Appointment of Citizen Members and Liaison Members to various Committees and Advisory Committees

No Items were separated for discussion purposes. Recorded vote on all Items (Items 1 and 2) of Appointments Committee Report #2019-06-25: YES: (11): Mayor Davis, Councillor Weaver, Councillor Vanderstelt, Councillor Utley, Councillor Sless, Councillor McCreary, Councillor Martin, Councillor Carpenter, Councillor Antoski, Councillor Van Tilborg, and Councillor Wall CARRIED (11 to 0) 12. RESOLUTIONS 12.1 Resolution from Special In-Camera City Council Meeting held on June 25, 2019 regarding Presentation of an Unsolicited Offer and Disposition Options for 34 Norman Street (CS2019-016) (available at meeting) Moved by Councillor Sless Seconded by Councillor Martin THAT the Manager of Real Estate BE DELEGATED AUTHORITY to execute the Listing Agreement, and all documents related to the retention of a Licensed Real Estate Agent to list 34 Norman Street. Recorded vote on Item 12.1: YES: (10): Mayor Davis, Councillor Weaver, Councillor Vanderstelt, Councillor Utley, Councillor Sless, Councillor Martin, Councillor Carpenter, Councillor Antoski, Councillor Van Tilborg, and Councillor Wall NO: (1): Councillor McCreary CARRIED (10 to 1)

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12.2 Resolution from Special In-Camera City Council Meeting held on June 25, 2019 regarding Presentation of an Unsolicited Offer and Disposition Options for 166-176 Greenwich Street (CS2019-017) (available at meeting) Moved by Councillor Sless Seconded by Councillor Martin A. THAT the Manager of Real Estate BE DELEGATED AUTHORITY to execute the Listing Agreement, and all documents related to the retention of a Licensed Real Estate Agent to list 166-176 Greenwich Street.

B. THAT Staff BE DIRECTED to apply the proceeds of the sale of 166-176 Greenwich Street to augment the 10 Year Capital Plan by placing the proceeds in Capital Funding Envelope Reserve (RF0556).

Recorded vote on Item 12.2: YES: (10): Mayor Davis, Councillor Weaver, Councillor Vanderstelt, Councillor Utley, Councillor Sless, Councillor Martin, Councillor Carpenter, Councillor Antoski, Councillor Van Tilborg, and Councillor Wall NO: (1): Councillor McCreary CARRIED (10 to 1)

Acting Mayor Sless assumed the Chair so that the Mayor could move Item 12.3. 12.3 Endorsement of LUMCO Resolution regarding Retail Cannabis Stores - Mayor Davis

Moved by Mayor Davis Seconded by Councillor Vanderstelt Motion to Waive the Rules THAT Sections 15.3.11 and 15.11.5 of Chapter 15 of the City of Brantford Municipal Code BE WAIVED in order to introduce the following Resolution without first having been considered by a Committee of the Whole or Standing Committee and without prior Notice of Motion: THAT the Association of Municipalities of Ontario (AMO) and the Premier of Ontario be advised that Brantford City Council

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ENDORSES the following Resolution adopted by LUMCO (Large Urban Mayors Caucus of Ontario) at its May 24, 2019 Meeting: WHEREAS in April 2017, the Federal Government introduced Bill C-45, The Cannabis Act, and Bill C-46, An Act to Amend the Criminal Code, outlining plans to legalize, regulate and restrict access to cannabis in Canada; and WHEREAS the Province of Ontario responded with corresponding legislation, the Cannabis Control Act, 2017, the Ontario Cannabis Retail Corporation Act, 2017, the Cannabis License Act, 2018, and Bill 36- Cannabis Statue Law Amendment Act, 2018; and, WHEREAS collectively, this legislation created a regulatory regime effective October 17, 2018 that allows Ontario residents who are 19 years of age or older to: 1. Purchase recreational cannabis online through the Ontario Cannabis Store 2. Possess up to 30 grams of cannabis 3. Grow up to four (4) cannabis plants per household 4. Purchase cannabis from a provincially approved private retail supplier as of April 1, 2019; and, WHEREAS municipalities across Ontario were given until January 22, 2019 to choose if retail cannabis stores will be prohibited within their borders and those that "opted out" may at a later date by resolution of their respective Council, lift the prohibition and permit them in the future; and, WHEREAS Ontario Regulation 468/18 permits limited municipal regulatory control over location and zoning, licensing and spatial separation to sensitive land uses other than a school as defined by the Education Act; NOW THEREFORE BE IT RESOLVED THAT the Large Urban Mayors Caucus of Ontario (LUMCO) recommends that additional local regulatory controls be approved by the Province of Ontario around retail cannabis stores that would: A. Provide a municipality

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with the unrestricted ability to control the location of retail cannabis stores through zoning; and, B. In the alternative to A; 1) Limit the concentration and number of cannabis retail stores in any one municipality by introducing a minimum distance separation measure between retail stores (minimum 500 metres); and, 2) That cannabis stores be restricted to a Commercial Zone or Area which permits retail stores; and 3) Clearly defining sensitive land uses, in addition to schools, which would be impacted by having a retail cannabis store located adjacent to them. Such other sensitive land uses would include, but not be limited to, day cares, colleges and universities, community centres, nursing homes, libraries and actively programmed municipal parks; and, 4) That the current minimum distance separation of 150 meters from a cannabis retail store to a school be increased to a minimum of 500 metres from any sensitive land use to be defined as noted in paragraph 3 above; and C. That all municipalities that have approved retail cannabis stores to be located in their jurisdictions receive 50% of ALL excise tax collected by the Province of Ontario on the sale of cannabis; not limited to revenues in excess of $100 million and, THAT upon adoption of this Resolution by LUMCO, it be presented to all Ontario Municipal Councils with a request to endorse and that the municipally adopted resolutions then be forwarded to the Association of Municipalities of Ontario (AMO) and the Premier of Ontario's office. Further, THAT members of the LUMCO Retail Cannabis Committee request a meeting with Minister Caroline Mulroney regarding this resolution and to also request the AMO Board add this topic as an agenda item for discussion at the August 2019 AMO Annual Conference.

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Recorded vote on Motion to Waive the Rules for Item 12.3:

YES: (11): Mayor Davis, Councillor Weaver, Councillor Vanderstelt, Councillor Utley, Councillor Sless, Councillor McCreary, Councillor Martin, Councillor Carpenter, Councillor Antoski, Councillor Van Tilborg, and Councillor Wall CARRIED (11 to 0) WITH THE REQUIRED 2/3 VOTE Resolution Moved by Mayor Davis Seconded by Councillor Vanderstelt A. THAT the Association of Municipalities of Ontario (AMO) and the Premier of Ontario be advised that Brantford City Council ENDORSES the following Resolution adopted by LUMCO (Large Urban Mayors Caucus of Ontario) at its May 24, 2019 Meeting: WHEREAS in April 2017, the Federal Government introduced Bill C-45, The Cannabis Act, and Bill C-46, An Act to Amend the Criminal Code, outlining plans to legalize, regulate and restrict access to cannabis in Canada; and WHEREAS the Province of Ontario responded with corresponding legislation, the Cannabis Control Act, 2017, the Ontario Cannabis Retail Corporation Act, 2017, the Cannabis License Act, 2018, and Bill 36- Cannabis Statue Law Amendment Act, 2018; and, WHEREAS collectively, this legislation created a regulatory regime effective October 17, 2018 that allows Ontario residents who are 19 years of age or older to: 1. Purchase recreational cannabis online through the Ontario Cannabis Store 2. Possess up to 30 grams of cannabis 3. Grow up to four (4) cannabis plants per household 4. Purchase cannabis from a provincially approved private retail supplier as of April 1, 2019; and WHEREAS municipalities across Ontario were given until January 22, 2019 to choose if retail cannabis stores will be prohibited within their borders and those that "opted out" may at a later date by resolution of their respective Council, lift the prohibition and permit them in the future; and

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WHEREAS Ontario Regulation 468/18 permits limited municipal regulatory control over location and zoning, licensing and spatial separation to sensitive land uses other than a school as defined by the Education Act; NOW THEREFORE BE IT RESOLVED THAT the Large Urban Mayors Caucus of Ontario (LUMCO) recommends that additional local regulatory controls be approved by the Province of Ontario around retail cannabis stores that would: A. Provide a municipality with the unrestricted ability to control the location of retail cannabis stores through zoning; and, B. In the alternative to A; 1) Limit the concentration and number of cannabis retail stores in any one municipality by introducing a minimum distance separation measure between retail stores (minimum 500 metres); and, 2) That cannabis stores be restricted to a Commercial Zone or Area which permits retail stores; and 3) Clearly defining sensitive land uses, in addition to schools, which would be impacted by having a retail cannabis store located adjacent to them. Such other sensitive land uses would include, but not be limited to, day cares, colleges and universities, community centres, nursing homes, libraries and actively programmed municipal parks; and, 4) That the current minimum distance separation of 150 meters from a cannabis retail store to a school be increased to a minimum of 500 metres from any sensitive land use to be defined as noted in paragraph 3 above; and C. That all municipalities that have approved retail cannabis stores to be located in their jurisdictions receive 50% of ALL excise tax collected by the Province of Ontario on the sale of cannabis; not limited to revenues in excess of $100 million and THAT upon adoption of this Resolution by LUMCO, it be presented to all Ontario Municipal Councils with a request to endorse and that the municipally adopted resolutions then be forwarded to the Association of Municipalities of Ontario (AMO) and the Premier of Ontario's office.

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Further, THAT members of the LUMCO Retail Cannabis Committee request a meeting with Minister Doug Downey regarding this resolution and to also request the AMO Board add this topic as an agenda item for discussion at the August 2019 AMO Annual Conference.

B. THAT a copy of this Resolution BE FORWARDED to the MP and MPP Brantford-Brant, the Federation of Canadian Municipalities (FCM) and other municipalities in the Province of Ontario.

Friendly amendments were made to the Resolution to change “Caroline Mulroney” to “Doug Downey” to reflect the recent provincial Cabinet changes announced on June 20, 2019 and to add the following as Clause B: B. THAT a copy of this Resolution BE FORWARDED to the MP and MPP Brantford-Brant, the Federation of Canadian Municipalities (FCM) and other municipalities in the Province of Ontario.

Recorded vote on Item 12.3, with friendly amendments: YES: (11): Mayor Davis, Councillor Weaver, Councillor Vanderstelt, Councillor Utley, Councillor Sless, Councillor McCreary, Councillor Martin, Councillor Carpenter, Councillor Antoski, Councillor Van Tilborg, and Councillor Wall CARRIED (11 to 0)

Mayor Davis resumed the Chair.

12.4 134, 136 and 138 Market Street, the homes of well-known physician Dr. Marquis – Councillor McCreary Motion to Waive the Rules

Moved by Councillor McCreary Seconded by Councillor Wall THAT Sections 15.3.11 and 15.11.5 of Chapter 15 of the City of Brantford Municipal Code BE WAIVED in order to introduce the following Resolution without first having been considered by a Committee of the Whole or Standing Committee and without prior Notice of Motion:

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WHEREAS the properties known municipally as 134, 136, 138 Market Street have cultural heritage value or interest, originally row homes of well-known physician Dr. Marquis; and WHEREAS the properties have significant architectural features that make them worthy of protection and designation; and WHEREAS these properties are not currently afforded any protections through designation or otherwise, and there is currently a development scheduled for that area that might result in significant changes or demolition of these buildings; and WHEREAS the Heritage Committee deems the designation of said properties as urgent as it relates to an anticipated planning application; NOW THEREFORE BE IT RESOLVED THAT Staff BE DIRECTED to undertake research and prepare a report to determine whether the properties at 134, 136 and 138 Market Street merit designation under the Ontario Heritage Act. Recorded vote on Motion to Waive the Rules regarding Item 12.4: YES: (7): Councillor Weaver, Councillor Utley, Councillor Sless, Councillor McCreary, Councillor Antoski, Councillor Van Tilborg, and Councillor Wall NO: (3): Mayor Davis, Councillor Martin, and Councillor Carpenter CARRIED (7 to 3) WITH REQUIRED 2/3 VOTE

Resolution

Moved by Councillor McCreary Seconded by Councillor Wall WHEREAS the properties known municipally as 134, 136, 138 Market Street have cultural heritage value or interest, originally row homes of well-known physician Dr. Marquis; and WHEREAS the properties have significant architectural features that make them worthy of protection and designation; and

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WHEREAS these properties are not currently afforded any protections through designation or otherwise, and there is currently a development scheduled for that area that might result in significant changes or demolition of these buildings; and WHEREAS the Heritage Committee deems the designation of said properties as urgent as it relates to an anticipated planning application; NOW THEREFORE BE IT RESOLVED THAT Staff BE DIRECTED to undertake research and prepare a report by September 30, 2019 to determine whether the properties at 134, 136 and 138 Market Street merit designation under the Ontario Heritage Act.

A friendly amendment was made to the Operative Clause to add “by September 30, 2019”. Recorded vote on Item 12.4, with friendly amendment: YES: (7): Councillor Weaver, Councillor Vanderstelt, Councillor McCreary, Councillor Carpenter, Councillor Antoski, Councillor Van Tilborg, and Councillor Wall NO: (4): Mayor Davis, Councillor Utley, Councillor Sless, and Councillor Martin

CARRIED (7 to 4)

13. NOTICES OF MOTION The following Notices of Motion were presented: 13.1 Maria's Pizza - Waiving and Refunding of Fees - Councillor McCreary

WHEREAS in 1968 Maria and Virgil Risi opened Maria’s Pizza at 428 Colborne Street; and

WHEREAS fire destroyed the original business on Sunday June 4, 2017; and

WHEREAS Maria’s Pizza has been rebuilt and reopened at the same location; and

WHEREAS the original Maria’s Pizza awning sign was rescued and reused as part of the new building signage; and

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WHEREAS, due to a misunderstanding, the new awning sign now requires an Encroachment Agreement and approval from the City’s Committee of Adjustment for a Minor Variance from the City’s Sign Bylaw for the sign to remain; and

WHEREAS additional fees are required to be (or have already been) submitted by the Risi family as follows:

 Fees to prepare and register the Encroachment Agreement; and

 $1,807.80 application fee to apply to the Committee of Adjustment

NOW THEREFORE BE IT RESOLVED THAT the fees paid by Maria’s Pizza associated with the Encroachment Agreement and the Committee of Adjustment application BE WAIVED or REFUNDED, as the case may be.

13.2 Colborne Street West Signalled Crosswalk - Councillor Vanderstelt WHEREAS pedestrian crossing opportunities across Colborne Street West are more than 500 m apart between Oakhill Drive and Canning Street; and WHEREAS additional crossing opportunities would improve walkability, encourage healthy activity, and promote pedestrian safety; and WHEREAS there is an existing traffic signal on Colborne Street West between Oakhill Drive and Canning Street at the Brantford Fire Station 4 driveway; and

WHEREAS the traffic signal at Brantford Fire Station 4 currently provides preemption for fire response only; and

WHEREAS a new pedestrian crossing may be retrofitted at the traffic signal location;

NOW THEREFORE BE IT RESOLVED:

A. THAT staff BE AUTHORIZED to retrofit the traffic signal at the Brantford Fire Station 4 driveway to include a pedestrian crossing and necessary connections to existing sidewalks; and

B. THAT staff BE DIRECTED to bring forward the necessary bylaw amendments to Council for adoption; and

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C. THAT the implementation cost for design and construction in 2020, not to exceed $21,000, BE SUBMITTED as an unmet need as part of the 2020 Estimates process.

14. BY-LAWS A REVISED By-law Listing was circulated at the meeting to include on the Signing By-law, the Confidential Minutes of Settlement for Assessment Appeals that was considered at the Special Council meeting held earlier this afternoon. Motion To Extend The Hour

Moved by Councillor Utley Seconded by Councillor Antoski THAT Section 15.10.3 of Chapter 15 of the City of Brantford Municipal Code BE WAIVED in order to extend the meeting ten minutes beyond 10:00 p.m. to complete the agenda. Recorded vote on Motion To Extend The Hour: YES: (8): Mayor Davis, Councillor Weaver, Councillor Vanderstelt, Councillor Utley, Councillor Sless, Councillor Antoski, Councillor Van Tilborg, and Councillor Wall NO: (3): Councillor McCreary, Councillor Martin, and Councillor Carpenter

CARRIED (8 to 3) WITH REQUIRED 2/3 VOTE

1st and 2nd Reading Moved by Councillor McCreary Seconded by Councillor Carpenter THAT LEAVE BE GIVEN to the Mover and Seconder to introduce the following By-laws for 1st and 2nd Reading:

BY-LAW PREAMBLE

100-2019 By-law to Appoint Brian Hutchings as Chief Administrative Officer, and to amend Chapter 112 of the City of Brantford Municipal Code (Special City Council May 21, 2019) 101-2019 By-law to authorize the execution of AGREEMENTS individually dated and listed on Schedule 'A' attached hereto:

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1. Subdivision Agreement between the City of Brantford and Empire Communities Limited for the Wynfield West Phase 6B – stage 1 Subdivision (2019-323) (Committee of the Whole – Operations and Administration Report #2019-06-11) 2. Parkland Compensation Agreement between the City of Brantford and Empire Communities from the Cash-in-lieu of Parkland Reserve Fund (Account RF0442) for Phase 6B (2019-272) (Committee of the Whole – Community Development Report #2019-06-04B)

3. Agreement between the City of Brantford and Canada Fibres Ltd. for the Collection of Recyclable Materials (2019-320) (Committee of the Whole – Operations and Administration Report #2019-06-11)

4. Purchasing Agreement between the City of Brantford and Symposium Technologies for Computer Aided Dispatch System (2019-338) (Committee of the Whole – Operations and Administration Report #2019-06-11) 5. Subdivision Agreement between the City of Brantford, Brantford Power, LIV Developments Ltd. and Meridian Credit Union for the Brantview Heights Phase 2 Subdivision (2019-388) (Committee of the Whole – Operations and Administration Report #2019-06-11)

6. Subscription Agreement between The Corporation of the City of Brantford and eSCRIBE Software Ltd. for the supply of report and meeting management software (2019-404) (Finance Committee Report #2019-06-12) 7. Confidential Minutes of Settlement for Assessment Appeals (CS2019-015) (Special City Council – June 25, 2019) 102-2019 By-law to amend By-law 160-90, being a By-law to regulate the use of lands and the location and use of buildings and structures in the City of Brantford (by changing the zoning on the lands located north of Blackburn Drive, south of Longboat Run West, and west of Powell Road (Wyndfield West – Phase 6B-2) from “Holding - Residential Type 1C – Exception 21 Zone (H-R1C-21)”, “Holding - Residential Type 1D – Exception 6 Zone (H-R1D-6)”, “Holding - Residential Medium Density Type A – Exception 46 Zone (H-R4A-46)”, and “Open Space Type 1 Zone (OS1)”, to “Holding - Residential Type 1D – Exception 11 Zone (H-R1D-11)”,

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Holding – Residential Type 1C – Exception 23 (H-R1C-23)”, and “Holding - Residential Medium Density Type A – Exception 63 Zone (H-R4A-63)”) (PZ-01-19 & 29T-19501) (2019-272) (Committee of the Whole – Community Development Report #2019-06-04B)

103-2019 By-law to amend By-law 160-90, being a By-law to regulate the use of lands and the location and use of buildings and structures in the City of Brantford (by removing the ‘Holding’ provision, from a portion of the lands in Empire Communities – Wyndfield West Phase 6B-1 (north of Blackburn Drive, south of Longboat Run West, and west of Powell Road), and changing the zoning to “Residential Type 1C – Exception 21 Zone (R1C-21)”, “Residential Type 1D – Exception 6 Zone (R1D-6)”, “Residential Medium Density Type A – Exception 46 Zone (R4A-46)’ (PZ-13-15 & 29T-15502)) (CD2016-007) (Committee of the Whole – Community Services Report #2016-01-12)

104-2019 By-law to amend By-law 160-90, being a By-law to regulate the use of lands and the location and use of buildings and structures in the City of Brantford (by updating zoning regulations and correcting clerical/typographical errors) (2019-185) (Committee of the Whole – Community Development Report #2019-06-04B)

105-2019 By-law of the City of Brantford to relieve certain parts of lots or blocks from the provisions of Section 50(5) of the Planning Act, R.S.O. 1990 c.P.13, as amended (Part Lot Control Application PLC-02-19) (Blocks 145-149, Plan 2M- 1942) (92-142 Munro Circle) (2019-258) (Committee of the Whole – Community Development Report #2019-06-04B)

106-2019 By-law to amend By-law 160-90, being a By-law to regulate the use of lands and the location and use of buildings and structures in the City of Brantford (by removing the ‘Holding’ provision, from LIV Developments Ltd. – 105 Garden Avenue, Phase 2, and changing the zoning to “Residential Type 1D - Exception 9 Zone (R1D-9)”, “Residential Medium Density Type 4A – Exception 59 Zone (R4A-59)”, and “Residential Medium Density Type 4A – Exception 60 Zone (R4A-60)”) (PZ-04-17, OP-02-17 & 29T-17502) (CD2017- 138) (Committee of the Whole – Community Development Report #2017-10-03)

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107-2019 By-law of the City of Brantford to relieve certain parts of lots or blocks from the provisions of Section 50(5) of the Planning Act, R.S.O. 1990 c.P.13, as amended (Part Lot Control Relief Application PLC-01-2019) (Blocks 91, 92 & 93, Plan 2M-1872 and Part of Block 90, Plan 2M-1872 and Block 1, Plan 2M-1944, City of Brantford) (77 Diana Avenue) (2019-292) (Committee of the Whole – Community Development Report #2019-06-04B)

108-2019 By-law to amend the Fees and Charges By-law 52-2019 of The Corporation of the City of Brantford (2019-197) (Committee of the Whole – Operations and Administration Report #2019-06-11)

109-2019 By-law to amend By-law 37-83, being a by-law to regulate traffic in the city of Brantford (Tutela Heights Road Schedule 1 – Through Highways, Schedule 10 – Half Loads, Schedule 13 – Truck Routes ) (2019-345) (Committee of the Whole – Operations and Administration Report #2019-06-11) 110-2019 By-law to declare and dedicate Block 138, Registered Plan 2M-1932, City of Brantford, being all of PIN 32068-1475 (LT) and Block 189, Registered Plan 2M-1942, City of Brantford, being all of PIN 32068 – 1959 (LT), as part of the public highway, to be known as Longboat Run West (2019-323) (Committee of the Whole – Operations and Administration Report #2019-06-11) 111-2019 By-law to amend Public Works Policy-016, Temporary Road/Lane Closure Policy for Construction, Emergency Purposes, Building Renovations and Equipment Installation (2019-197) (Committee of the Whole – Operations and Administration Report #2019-06-11)

112-2019 By-law to declare and dedicate part of Lot 41, Concession 3, (Geographic Township of Brantford), City of Brantford designated as Part 1, deposited Plan 2R-6117, as part of the public highway, to be known as Lynden Road (2019-348) (Committee of the Whole – Operations and Administration Report #2019-06-11)

113-2019 By-law to declare and dedicate Block 21, Registered Plan 1823, City of Brantford, as part of the public highway, to be known as Thomas Avenue (2019-388) (Committee of the Whole – Operations and Administration Report #2019-06-11)

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114-2019 By-law to Appoint Members of Council, Liaison and Citizen Members to various Committees, Advisory Committees and Task Forces, and to amend By-law 152-2018 being a By-law to Appoint Members of Council to various Committees, Boards and Task Forces for the 2018-2022 term of Council (Appointments Committee Report #2019-06-25)

115-2019 By-law to amend By-law 37-83, being a By-law to regulate Traffic in the City of Brantford (Johnson Road - Schedule 8 - Speed Regulations) (Committee of the Whole – Operations and Administration Report #2019-06-11)

116-2019 By-law to Confirm the Proceedings of the Council of The Corporation of the City of Brantford with respect to the Meeting held on June 25, 2019

1st and 2nd Reading of By-laws 101-2019 – Agreement #2, 102-2019 and 103-2019 were separated for discussion purposes.

Recorded vote on 1st and 2nd Reading of all By-laws not separated for discussion purposes:

CARRIED (11 to 0)

Recorded vote on 1st and 2nd Reading of By-laws 101-2019 – Agreement #2, 102-2019 and 103-2019 that were separated for discussion purposes: YES: (10): Mayor Davis, Councillor Weaver, Councillor Vanderstelt, Councillor Utley, Councillor Sless, Councillor McCreary, Councillor Martin, Councillor Antoski, Councillor Van Tilborg, and Councillor Wall NO: (1): Councillor Carpenter CARRIED (10 to 1) 3rd Reading: Moved by Councillor Wall Seconded by Councillor Antoski THAT By-law 100-2019 through to and including By-law 116-2019 BE TAKEN as read a third time, be finally passed and signed by the Mayor and Clerk.

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3rd Reading of By-laws 101-2019 – Agreement #2, 102-2019 and 103-2019 were separated for discussion purposes.

Recorded vote on 3rd Reading of all By-laws not separated for discussion purposes:

Recorded vote on 3rd Reading of By-laws 101-2019 – Agreement #2, 102-2019 and 103-2019 that were separated for discussion purposes: YES: (10): Mayor Davis, Councillor Weaver, Councillor Vanderstelt, Councillor Utley, Councillor Sless, Councillor McCreary, Councillor Martin, Councillor Antoski, Councillor Van Tilborg, and Councillor Wall NO: (1): Councillor Carpenter CARRIED (10 to 1) 15. ADJOURNMENT The meeting adjourned at 10:03 p.m.

______K. Davis, Mayor C. Touzel, City Clerk

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SUMMARY OF DECISIONS – COMMITTEE REPORTS

Social Services Committee Report #2019-06-05

1. National Housing Strategy – Canada Mortgage and Housing Corporation Initiatives [Financial Impact – none], 2019-162

A. THAT Report 2019-162 National Housing Strategy – Canada Mortgage and Housing Initiatives BE RECEIVED; and

B. THAT the Director of Housing BE AUTHORIZED AND DIRECTED to write to the President and Chief Executive Officer of the Canada Mortgage and Housing Corporation (CMHC) to share concerns about the limitations of the CMHC delivered National Housing Strategy initiatives and encourage that these be reviewed; and

C. THAT the Director of Housing BE AUTHORIZED AND DIRECTED to provide letters of support on behalf of the City of Brantford, as Service Manager, for funding applications made to CMHC programs by mandated non-profit housing providers as may be required from time to time; and

D. THAT staff BE DIRECTED to explore opportunities to support partnerships with non-profit organizations experienced in the development and provision of affordable housing and to report back to Social Services Committee with details of any recommended opportunities.

2. Province of Ontario’s Community Housing Renewal Strategy [Financial Impact: None], 2019-285 A. THAT Report 2019-285 regarding the Province of Ontario’s Community Housing Renewal Strategy BE RECEIVED; and

B. THAT the Director of Housing BE AUTHORIZED to submit the comments outlined in Appendix “A” to Report 2019-285 to the Minister of Municipal Affairs and Housing on behalf of the City of Brantford regarding proposed changes to Ontario Regulation 367/11 of the Housing Services Act, 2011.

3. Canada-Ontario Community Housing Initiative and Ontario Housing Priority Initiative [Financial Impact: None], 2019-352 A. THAT the report on the Canada-Ontario Community Housing Initiative and the Ontario Housing Priority Initiative BE RECEIVED; and

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B. THAT staff BE DIRECTED to report back to the Social Services Committee at its August meeting for approval of an Investment Plan and Sustainability Plan for the funding allocations as required by the Ministry of Municipal Affairs and Housing.

4. Emergency Shelter System Update and Alternative Funding Solutions for Rosewood House [Financial Impact: Approximately $322,275 in increased bed usage], 2019-340 A. THAT Report 2019-340 Emergency Shelter System Update and Alternative Funding Solutions for Rosewood House BE RECEIVED; and

B. THAT Staff BE DIRECTED to increase the number of block-funded beds at Rosewood House from 20 to 30 for the remainder of 2019.

5. Planned Response to the Provincial Funding Reduction to the Ontario Works Addictions Services Initiative (ASI) Program [Financial Impact: None], 2019-335 A. THAT Report 2019-335 Planned Response to the Provincial Funding Reduction to the Ontario Works Addictions Services Initiative (ASI) Program [Financial Impact: None] BE RECEIVED; and

B. THAT staff BE DIRECTED to continue providing targeted assistance to individuals affected by addiction as an employment assistance intervention with costs transferred to the Ontario Works program budget given the withdrawal of dedicated provincial funding for the ASI program.

Committee of the Whole – Community Development Report #2019-06-04B

1. Zoning By-law Amendment PZ-01-19 and Draft Plan of Subdivision 29T- 19501 – Empire Communities Phase 6B (North of Blackburn Drive and west of Powell Road) [Financial Impact – up to $1,569,085.00], 2019-272

A. THAT Zoning By-law Amendment Application PZ-01-19, submitted by Empire Communities Ltd., affecting lands located North of Blackburn Drive and West of Powell Road (Wyndfield West – Phase 6B), to change the zoning on a portion of these lands from “Holding - Residential Type 1C – Exception 21 Zone (H-R1C-21)”, “Holding - Residential Type 1D – Exception 6 Zone (H-R1D-6)”, “Holding - Residential Medium Density Type A – Exception 46 Zone (H-R4A-46)”, and “Open Space Type 1 Zone (OS1)”, to “Holding - Residential Type 1D – Exception 11 Zone (H-R1D- 11)”, Holding – Residential Type 1C – Exception 23 (HR1C-23)”, and

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“Holding - Residential Medium Density Type A – Exception 63 Zone (H- R4A-63)”, to facilitate a Red-line Revision to an approved Draft Plan of Subdivision (File No. 29T-15502), BE APPROVED in accordance with the applicable provisions as noted in Section 8.2 of Report 2019-272; and

B. THAT Draft Plan of Subdivision Application 29T-19501, submitted by Empire Communities Ltd., affecting lands located North of Blackburn Drive and west of Powell Road (Wyndfield West – Phase 6B), requesting a Red- line Revision to Draft Plan of Subdivision 29T-15502, BE APPROVED, subject to the revised conditions included in Section 9.0 “Conditions of Draft Plan of Subdivision Approval” of Report 2019-272; and

C. THAT the By-law to remove the “Holding (H)” provision from the lands not be presented to Council for approval until a Subdivision Agreement for Wyndfield West, Phase 6B has been entered into between the applicant and the City; and

D. THAT Pursuant to Sections 34(18) and 51(38) of the Planning Act, S.O. 1990, c.P.13., the following statement SHALL BE INCLUDED in the Notice of Decision:

“Regard has been had for all written and oral submissions received from the public before the decision was made in relation to this planning matter, as discussed in Section 7.2 of Report 2019-172;” and

E. THAT Empire Communities BE COMPENSATED out of the Cash-in-lieu of Parkland Reserve Fund (Account RF0442), as funds become available in said account, for the over-dedication of 1.27 ha of parkland, and that the Clerk BE DIRECTED to place a Parkland Compensation Agreement to reflect terms to this effect between the City and Empire Communities on the Signing By-law for approval by City Council; and

F. THAT the General Manager, Community Programs, Parks and Recreation BE AUTHORIZED to enter into a Community Park Construction Agreement with Empire Communities Ltd., in accordance with Section 8.3.3 of Report 2019-272, to an upset limit of $2,110,000.00.

2. Zoning By-law Amendment PZ-18-18 (City-Wide Technical Amendment) [Financial Impact – None] (2019-185)

A. THAT Zoning By-law Amendment Application No. PZ-18-18 initiated by The Corporation of the City of Brantford to amend Zoning By-law 160-90 by updating the zoning regulations and definitions, BE APPROVED, as outlined in Section 8.0 of Report 2019-185; and

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B. THAT Pursuant to Section 34(18.2) of the Planning Act, R.S.O. 1990, c.P.13. the following statement SHALL BE INCLUDED in the Notice of Decision:

“Regard has been had for all written and oral submissions received from the public before the decision was made in relation to this planning matter, as discussed in Sections 7.2 of Report 2019-185.”

3. Public Art Reserve Fund Recommendation from Public Art Subcommittee for the Glenhyrst Permanent Collection Public Art Project

A. THAT the Glenhyrst Permanent Collection Public Art Project BE ACCEPTED as a donation to the City’s Public Art Collection, subject to the execution of a Donation Agreement between The Corporation of the City of Brantford and the Glenhyrst Art Gallery of Brant in accordance with applicable City policies and procedures; and

B. THAT up to $5,000 BE ALLOCATED to the Glenhyrst Permanent Collection Public Art Project from the Public Art Reserve (RF0507) to be used for up to 50% of artwork production, installation costs and replacement costs; and

C. THAT any remaining funds not required for these purposes BE TRANSFERRED back into the Public Art Reserve upon project completion.

4. Mohawk Lake District Plan – Draft Preferred Plan [Financial Impact: None], 2019-265

A. THAT Staff Report 2019-265 regarding the Mohawk Lake District Plan – Draft Preferred Plan BE RECEIVED; and

B. THAT the Draft Preferred Mohawk Lake District Plan, provided in Appendix F to Report 2019-265, BE ENDORSED by Council; and

C. THAT Staff BE DIRECTED to continue with the technical studies to evaluate and support the endorsed Preferred Plan.

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5. Extension to a Draft Approved Plan of Subdivision 29T-11504 – 375 Hardy Road (TCA Industrial Lands) [Financial Impact - None], 2019-296

A. THAT the request to amend a condition of Draft Plan of Subdivision, specifically to extend the expiry date for Draft Plan Approval (File No. 29T- 11504), submitted by MHBC Planning on behalf of Telephone City Aggregates (TCA), affecting the lands municipally addressed 375 Hardy Road, BE APPROVED, in accordance with Section 8.3 of Report 2019- 296; and

B. THAT Pursuant to Section 51(47) of the Planning Act, R.S.O. 1990, c.P.13., written notice under Subsection 51(45) shall not be required as the change to the conditions is considered minor. No further notice to the public is required upon Council’s approval.

6. Demolition Control Application for 104 Alice Street Located Within the Demolition Control Area Established by By-law 141-2017 [Financial Impact – None], 2019-280

THAT the Demolition Control application for 104 Alice Street BE APPROVED for the reasons outlined in Report 2019-280.

7. Museum Funding Agreement with Glenhyrst Art Gallery of Brant [Financial Impact: None], 2019-264

A. THAT Report No. 2019-264 regarding a Museum Funding Agreement with Glenhyrst Art Gallery of Brant BE RECEIVED; and

B. THAT the General Manager, Community Development BE AUTHORIZED to execute funding agreements for the Community Cultural Investment Program, including the three year Museum Funding Agreement with the Glenhyrst Art Gallery of Brant for the provision of a grant in the amount set out in Section 9.0 of Report No. 2019-264, subject to approval as to form by the City Solicitor or designate.

8. Part Lot Control Relief Application PLC-02-19 (Blocks 145-149, Plan 2M- 1942) 92-142 Munro Circle [Financial Impact – None], 2019-258

A. THAT Part Lot Control Relief Application PLC-02-19 submitted by Armstrong Planning + Project Management, applying to Blocks 145, 146, 147, 148 & 149 on Plan 2M-1942, (92-142 Munro Circle), BE APPROVED; and

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B. THAT the implementing Part Lot Control By-law expire after a period of three years, at which time Part Lot Control will be reinstated on the subject lands for reasons outlined in Report 2019-258.

9. Part Lot Control Relief Application PLC-01-2019 (Blocks 91, 92 & 93, Plan 2M-1872 and Part of Block 90, Plan 2M-1872 and Block 1, Plan 2M-1944, City of Brantford) 77 Diana Avenue [Financial Impact – None], 2019-292

A. THAT Part Lot Control Relief Application PLC-01-2019 submitted by NHDG (Focus) Inc., applying to Blocks 91, 92 & 93, Plan 2M-1872 and Part of Block 90, Plan 2M-1872 and Block 1, Plan 2M-1944, City of Brantford) 77 Diana Avenue, BE APPROVED; and

B. THAT the implementing Part Lot Control By-law expire after a period of three years, at which time Part Lot Control will be reinstated on the subject lands for reasons outlined in Report 2019-292.

10. Brownfields Community Advisory Committee - Signage to Promote the City of Brantford Brownfield Discovery Tour, 2019-393

THAT Staff BE DIRECTED to research appropriate signage for the Greenwich Mohawk and Sydenham Pearl Brownfield sites in order to direct members of the public to the City’s Brownfield Discovery Tour.

11. Timing of Report Back re: Boundaries - Core Area Development Programs

WHEREAS City Council at its meeting held June 26, 2018 adopted Item 8 of Committee of the Whole – Community Development Report #2018- 06-05B as follows:

8. Boundaries – Core Area Development Programs

WHEREAS the City of Brantford supports a strong vital downtown and has as such identified an Urban Growth Centre; and

WHEREAS the City has implemented programs of support for core area development through various initiatives including the provision of reduced parking regulations and offering cash in lieu of parking, exemption from development charges, and providing financial support for community improvement initiatives through business performance, design and façade grants etc.; and

WHEREAS boundaries were created at various times to identify where such initiatives would apply as identified on the attached Map; and

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WHEREAS City Council has approved an expansion to the boundary for the Downtown Brantford Business Improvement Area (BIA) in 2013; and

WHEREAS the various boundaries that reflect the programs of support for core area development are inconsistent and may cause confusion and lead to perceived unfairness in their application; and

WHEREAS the encouragement of development that leads to greater residential growth in the core area will support healthier business and retail sectors;

NOW THEREFORE BE IT RESOLVED:

A. THAT City Staff explore how the Community Improvement Area designation may be used to assist the development at 100 Market St. South; and

B. THAT Staff BE DIRECTED to review the boundaries for the various core area development programs of support, for clarity and consistency in the light of changes that have occurred since the boundaries were adopted; and

C. THAT Staff BE DIRECTED to report back to Council with recommendations as soon as possible.

NOW THEREFORE BE IT RESOLVED THAT the follow up report as requested by City Council at its June 26, 2018 meeting BE PRESENTED to Committee of the Whole - Community Development by its August 2019 meeting.

Committee of the Whole – Operations and Administration Report #2019-06-11

1. Master Fire Plan Report [Financial Impact – None], 2019-351

A. THAT Report 2019-351 titled Master Fire Plan Report BE RECEIVED; and

B. THAT Council ADOPT the proposed Master Fire Plan attached to Report 2019-351 and marked as Appendix “A” as the strategic planning framework for the delivery of fire protection services within the City of Brantford for the next ten-year community planning horizon; and

C. THAT Council DIRECT the Fire Chief to develop an implementation plan for the proposed Master Fire Plan to be presented to Council for consideration as part of the City’s annual Estimates Committee process.

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2. 2019 – 2024 Recyclable Contracts - Tender Award [Financial Impact - $784,000 in 2020], 2019-320

A. THAT Report No. 2019-320 titled “2019–2024 Recyclable Contracts – Tender Award”, BE RECEIVED; and

B. THAT RFT 2019-24 for Collection of Recyclable Materials for 2019-2024 which provides the weekly collection of recyclable materials BE AWARDED to Canada Fibers Ltd., 130 Arrow Road, Toronto, Ontario, M9M 2M1 at an estimated annual cost of $2,072,000; and

C. THAT RFT 2019-27 for the Receiving, Transporting, Processing & Marketing of Recyclables for 2019-2024 BE AWARDED to Canada Fibers Ltd., 130 Arrow Road, Toronto, Ontario, M9M 2M1 at an estimated annual cost of $551,000; and

D. THAT the necessary Contracts BE PLACED on a Signing By-law for presentation to Council for execution by the Mayor and Clerk; and

E. THAT a letter BE FORWARDED to the Honourable Rod Phillips, Minister of the Environment, Conservation and Parks (MECP), along with copy of this resolution along and Report 2019-320 urging the Province to initiate the transition to the full producer responsibility via regulation under the Resource Recovery and Circular Economy Act, 2016 as soon as possible to minimize the burden on the municipalities as contract prices for Collection and Processing of Recyclable Materials have increased significantly, with copies to Will Bouma, MPP – Brant and the Association of Municipalities Ontario (AMO).

3. Brantford and Area Sports Hall of Recognition update [Financial Impact – None] (2019-339), 2019-339

A. THAT staff report regarding Brantford and Area Sports Hall of Recognition update, BE RECEIVED; and

B. THAT the Terms of Reference outlining the roles of City Staff and Sports Hall Executive and Selection Committee members attached as Appendix “A” to Staff Report 2019-339 BE APPROVED.

4. Jaycee Park Concession & Building/Storage Space [Financial Impact $600.00 annually] (2019-314), 2019-314

A. THAT Report 2019-314 BE RECEIVED; and

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B. THAT Staff BE DIRECTED to Single Source the Jaycee Park concession and meeting room exclusive of the public washrooms, maintenance garage and storage area to a guarantor from the Branlyn Neighbourhood Association; and

C. THAT Staff BE DIRECTED to charge a fee of $2.00 per year to the Branlyn Neighbourhood Association for use of the facilities to operate a concession stand and that authority to sign the agreement BE DELEGATED to the General Manager Community Programs, Parks and Recreation; and

D. THAT Staff BE DIRECTED, in consultation with the City’s Legal and Real Estate Services Department, to development a licence agreement with a guarantor from the Branlyn Neighbourhood Association (BNA) for a portion of the building located at Jaycee Park for concession operations and neighbourhood association business.

5. Southwest Sports Complex Project Update [Financial Impact - $3,000,000], 2019-239

A. THAT Report 2019-239, Southwest Sports Complex Project Update, BE RECEIVED; and

B. THAT staff BE DIRECTED to modify the project name from Southwest Sports Complex to Southwest Community Centre and Park; and

C. THAT staff BE DIRECTED to proceed with completing archeological stage four investigations for the Southwest Sports Complex to an upset limit of an additional $3,000,000 and REPORT BACK in 2019 with updated archeological cost estimates, project timelines and funding options; and

D. THAT staff BE DIRECTED to work with the Southwest Task Force to develop a Terms of Reference outlining their role with respect to Phase 1, 2 and 3; and

E. THAT staff BE DIRECTED to report back to Council with project scope reductions valued up to $3,000,000 to prevent an increase to the overall budget for the three phases of the Southwest Sports Complex project.

6. 2019-2020 Council Priorities, 2019-384

A. THAT Staff Report 2019-384 on the 2019-2020 Council Priorities BE RECEIVED; and

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B. THAT the 2019-2020 Council Priorities BE ENDORSED; and

C. THAT Staff BE DIRECTED to implement the 2019-2020 Council priorities as outlined in Report 2019-384 and where additional resources are required, report back to Council as part of the 2020 Estimates Committee process with identified Operating and Capital Budget implications; and

D. THAT the Staff from the office of the Chief Administrative Officer BE DIRECTED to bring reports on the progress of the 2019-2020 Council Priorities to update Council annually.

7. Fire - Single Source Request For Computer Aided Dispatch System [Financial Impact – None], 2019-338

A. THAT Report #2019-338 titled Fire - Single Source Request for Computer Aided Dispatch System be RECEIVED; and

B. THAT Council APPROVE the single source purchase of a Computer Aided-Dispatch System from Symposium Technologies pursuant to Section 4.02(g) of the Purchasing Policy, at an upset limit of $150,000 (excluding HST); and

C. THAT the Clerk BE DIRECTED to place the purchasing agreement with Symposium Technologies on the Signing By-law for execution by the Mayor and Clerk.

8. Review of Fireworks Regulations and Use in the City of Brantford [Financial Impact – None], 2019-307

A. THAT REPORT 2019-307 titled Review of Fireworks Regulations and Use in the City of Brantford BE RECEIVED; and

B. THAT Council PERMIT the use of Consumer Fireworks on private property on Victoria Day and Canada Day and three (3) calendar days immediately preceding these holidays; or on any other date authorized by the Fire Department; and

C. THAT Council DIRECT the Fire Chief to implement a fee for responses to fireworks violations at Ministry of Transportation established Fire Department response rates; and

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D. THAT staff PREPARE and PRESENT the necessary By-laws to amend the Fees and Charges By-law 188-2017, Chapter 520 - Fireworks Regulations Firecracker Prohibition, Chapter 420 – Parks, Avenues, Boulevards, Drives Regulations, and Chapter 554 Noise Control of the Brantford Municipal Code to City Council for adoption;

E. THAT Council DIRECT the Fire Chief to monitor the sale and discharge of fireworks over the next year and report back if required.

9. Feasibility of Live Streaming Council, Committee and High Profile Public Meetings [Financial Impact – Not currently budgeted], 2019-346

A. THAT Report No. 2019-386 “Feasibility of Live Streaming Council, Committee and High Profile Public Meetings” BE RECEIVED; and

B. THAT the City formally REQUEST Rogers Television to begin recording and streaming open meetings of the Social Services Committee, Finance Committee and Estimates Committee; and

C. THAT staff BE DIRECTED to include the following as an Unmet Need for consideration during the 2020 budget process:  Live webstreaming – City Meetings

10. Corporate Energy Management Plan (CEMP) Update 2019-2024 [Financial Impact – None], 2019-364

A. THAT Report No. 2019-364, Corporate Energy Conservation and Demand Management Plan (CEMP) Update 2019-2024, BE RECEIVED for information;

B. THAT City Council ENDORSE the Corporate Energy Management Plan 2019-2024 attached as Appendix A to Report No. 2019-364 and to maintain ongoing compliance with O. Reg 507/18 Electricity Act, 1988 and the document BE POSTED on the City’s Website;

C. THAT staff BE DIRECTED to pursue the completion of the Action Items identified in Appendix A of Report 2019-364, with the understanding that any items requiring additional funding shall be submitted as part of the annual budget process for approval.

11. Tutela Heights Road – Traffic Control [Financial Impact: $200], 2019-345

A. THAT “Through Highways” BE BY-LAWED on Tutela Heights Road from Mount Pleasant Road to the eastern end of Tutela Heights Road; and

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B. THAT Schedule “1” of Traffic By-Law 37-83 which pertains to “Through Highways” BE AMENDED as outlined in Appendix “A” of Report No. 2019-345 dated June 11, 2019; and

C. THAT “Half Loads” BE REPEALED on Tutela Heights Road from Mount Pleasant Road to the eastern City limit (as established by annexation of January 1, 2017); and

D. THAT Schedule “10” of Traffic By-Law 37-83 which pertains to “Half Loads” BE AMENDED as outlined in Appendix “A” of Report No. 2019-345 dated June 11, 2019; and

E. THAT “Truck Routes” BE REPEALED on Tutela Heights Road from Mount Pleasant Road to the eastern City limit (as established by annexation of January 1, 2017); and

F. THAT Schedule “13” of Traffic By-Law 37-83 which pertains to “Truck Routes” BE AMENDED as outlined in Appendix “A” of Report No. 2019- 345 dated June 11, 2019.

12. Empire Communities Limited – Wyndfield West Phase 6B – Stage 1 Subdivision Agreement [Financial Impact – None], 2019-323

A. THAT Report 2019-323, “Empire Communities Limited – Wyndfield West Phase 6B – Stage 1 Subdivision Agreement” BE RECEIVED; and

B. THAT the Clerk BE DIRECTED to place the Wyndfield West Phase 6B – Stage 1 Subdivision Agreement between The Corporation of the City of Brantford, Brantford Power, Empire Communities Limited on a signing by- law for approval of City Council; and

C. THAT the by-Law attached to Report 2019-323, being a By-Law to declare and dedicate Block 138, Registered Plan 2M-1932, City of Brantford and Block 189, Registered Plan 2M-1942, City of Brantford, as part of the Public Highway, to be known as Longboat Run West, BE PRESENTED to City Council for adoption.

13. LIV Developments Ltd. - Brantview Heights Phase 2 Subdivision Agreement [Financial Impact – None], 2019-388

A. THAT Report 2019-324, “LIV Developments Ltd. – Brantview Heights Phase 2 Subdivision Agreement” BE RECEIVED; and

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B. THAT the Clerk BE DIRECTED to place the Subdivision Agreement between The Corporation of the City of Brantford, Brantford Power, LIV Developments Ltd. and Merdian Credit Union on a signing by-law for approval of City Council; and

C. THAT the by-law attached to Report 2019-324, being a by-law to Dedicate Block 21 (0.3m Reserve) on Registered Plan 1823 as part of the Public Highway to be known as part of Thomas Avenue, Brantford, Ontario, BE PRESENTED to City Council for adoption.

14. Temporary Road Occupancy for Construction Policy Update (Public Works- 016) [Financial Impact – None], 2019-197

A. THAT Report 2019-197 titled “Temporary Road Occupancy for Construction Policy Update”, BE RECEIVED for information; and

B. THAT Council APPROVE the updated Temporary Road/Sidewalk Occupancy for Construction Policy (Public Works-016) as outlined in Appendix “A” and the associated By-law provided in Appendix “B” of Report 2019-197 BE PRESENTED to Council for Adoption; and

C. THAT the By-law provided in Appendix “C” which outlines the changes to Schedule “1” (Engineering Services – General) of the Fees and Charges By-law 52-2019, BE PRESENTED to Council for Adoption.

15. Lynden Road Dedicating By-law (Financial impact—None), 2019-348

THAT the By-law attached as Appendix A to Report No. 2019-348, being a by- law to dedicate part of Lot 41, Concession 3, (Geographic Township of Brantford), City of Brantford, designated as Part 1, Deposited Plan 2R-6117, as part of the public highway to be known as Lynden Road, BE PRESENTED to City Council for adoption.

16. Ontario Main Street Revitalization Initiative [Financial Impact - $117,124.39 (Grant Funding), $25,000 (Capital Project PL1703)], 2019-336

A. THAT Report No. 2019-336 regarding Ontario Main Street Revitalization Initiative BE RECEIVED; and

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B. THAT staff BE DIRECTED to implement Ontario Main Street Revitalization Initiative projects as detailed in Report 2019-336 at a cost not to exceed $142,124.39 from Downtown Revitalization account RD1702 to be funded through transfers from:

i. Main Street Revitalization Initiative Reserve Fund (RF0450) in the amount of $117,124.39; and ii. Capital Project PL1703 – Street Furniture Façade Grant in the amount of $25,000.

C. THAT Councillor Wall BE IDENTIFIED as the Downtown Revitalization Ambassador to assist the Director of Downtown Revitalization and the Director of Communications and Community Engagement in raising public awareness and excitement of upcoming initiatives in the downtown core as part of the Downtown Revitalization Program.

17. Vision Zero Road Safety Committee Report, 2019-399

1. Johnson Road Traffic Calming [Financial Implications - $10,000]

A. THAT the speed limit on Johnson Road BE REDUCED to 40 km/hr; and

B. THAT Staff BE DIRECTED to hold a second traffic calming measures pilot project on Johnson Road, subject to public feedback; and C. THAT $10,000 BE FUNDED from the Council Priorities Reserve for the pilot project; and

D. THAT the necessary By-law to amend By-law 37-83 BE PRESENTED to City Council for adoption.

2. Neighbourhood Gateway Speed Limits THAT Staff BE DIRECTED to investigate a Neighbourhood Gateway Speed Limit Policy for the City of Brantford and report back to the Vision Zero Road Safety Committee.

3. Active Transportation Sub-Committee

A. THAT in keeping with Section 26.2.9 (which permits Boards and Advisory Committees to create sub-committees which include members drawn otherwise than from among their members) of Chapter 26 of the City of Brantford Municipal Code, an Active Transportation Sub-Committee BE CREATED under the Vision Zero Road Safety Committee; and

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B. THAT the Active Transportation Sub-Committee Terms of Reference, as attached to Report 2019-349 BE APPROVED; and

C. THAT the City Clerk BE DIRECTED to fill the positions in accordance with the Appointments Policy.

18. Parker’s Project Update [Financial Impact: None], 2019-344

THAT Report HHS2019-344 Parker’s Project Update BE RECEIVED.

19. Temporary Road Closures – June/July 2019 [Financial Impact – None], 2019-343

THAT Report 2019-343 titled “Temporary Road Closures – June/July 2019”, which outlines the following events, BE RECEIVED for information:

 Nova Vita Heels to Heal Walk (Sunday, June 9, 2019)  Brantford Pride Walk (Saturday, June15, 2019)  Taste of Glenhyrst (Thursday, June 20, 2019)  St. Joseph’s Church Corpus Christi Procession (Sunday, June 23, 2019)  Sun Life Walk to Cure Diabetes (Sunday, June 23, 2019)  Holmedale Neighbourhood Porch Party (Sunday, June 23, 2019)  Canada Day (Monday, July 1, 2019)

20. Mohawk Lake and Mohawk Canal Cleanup and Rehabilitation Project [Financial Impact - None], 2019-293

THAT Report No. 2019-259 titled “Mohawk Lake and Mohawk Canal Cleanup and Rehabilitation Project”, BE RECEIVED.

21. Colborne Street West – Noise Study [Financial Impact - None, 2019-317

THAT Report 2019-317 “Colborne Street West - Noise Study” regarding the noise study conducted on Colborne Street West near the intersection of Oakhill Drive BE RECEIVED.

22. Heat Advisory Procedure [Financial Impact: None], 2019-337

THAT Report #2019-337 Heat Advisory Procedure BE RECEIVED.

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23. On-Street Parking at Blackburn Drive

WHEREAS residents identified sightline concerns for vehicles exiting the commercial driveway on the north side of Blackburn Drive, just east of Conklin Road; and

WHEREAS the sightline concern is attributed to on-street parking on the north side of Blackburn Drive, east of the commercial driveway; and

WHEREAS the same parking location also partially obstructs the right-turn path into the commercial driveway; and

WHEREAS a small reduction to the parking area would address the concerns without having a significant impact on the parking supply;

NOW THEREFORE BE IT RESOLVED:

THAT Staff BE AUTHORIZED to reduce the permitted on-street parking spaces on north side of Blackburn Drive by 3 m; and

THAT Staff BE DIRECTED to bring necessary By-law amendments for adoption at City Council to give effect to this resolution.

24. On-Street Parking at Oakhill Drive

WHEREAS residents identified on-street parking on the north side of Oakhill Drive, just east of the D’Aubigny Trail head, affects emergency access to the condominium driveway on the south side of Oakhill Drive; and WHEREAS residents are asking for a restriction of the on-street parking near the condominium driveway to address the concern;

NOW THEREFORE BE IT RESOLVED:

THAT Staff BE AUTHORIZED to restrict on-street parking on the north side of Oakhill Drive within 15 m of the condominium driveway; and

THAT Staff BE DIRECTED to bring necessary By-law amendments for adoption at City Council to give effect to this resolution.

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25. Motion Re: Review of Shared Services and Amalgamation Process

THAT the following motion BE POSTPONED INDEFINITELY:

WHEREAS the City of Brantford and the County of Brant have enjoyed a long history of working together to provide important services to their respective communities; and

WHEREAS the Municipal Council of the City of Brantford indicated its desire to resurrect a Joint City-County Committee to continue to pursue opportunities to share additional services with the County of Brant that may be more efficient and cost effective if delivered jointly, and passed a resolution to this effect on January 29, 2019; and

WHEREAS the Municipal Council of the County of Brant rejected the City’s request to work together to find efficiencies for their respective communities by re-establishing a Joint City-County Committee to examine service sharing; and

WHEREAS the Provincial Government is currently conducting a review of regional municipalities and Simcoe County to ensure that these municipalities are working effectively and efficiently, with a view to improving regional governance and service delivery; and

WHEREAS the City of Brantford remains committed to finding more efficient and cost effective ways to deliver services to the people of Brantford;

NOW THEREFORE BE IT RESOLVED THAT Staff BE DIRECTED to report back to City Council on the following:

a. a list of all services provided jointly by the City of Brantford and the County of Brant or for which costs are shared by the City and the County;

b. information with respect to the process by which Ontario municipalities may be restructured through amalgamation, including a list of steps required to prepare a restructuring proposal to support the amalgamation of the City of Brantford and the County of Brant;

c. a list of all information, data, and reports recommended to be obtained by the City in order to provide sufficient evidence to support an amalgamation-based restructuring proposal.

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26. Motion Re: Canada’s Commitment to the Eradication of the Illicit Drug Trade

WHEREAS many Canadian towns, cities and First Nations communities are plagued with social disorder, public health challenges and rampant crime, violence, injury and death; and

WHEREAS these significant challenges result directly and indirectly from the illegal drug trade; and

WHEREAS it is logical and desirable to entirely eradicate the illegal drug trade across Canada; and

WHEREAS many Canadians and their families are victims of the illicit drug trade through theft, vandalism, abuse, addiction, and the loss of life; and

WHEREAS Canada is a country rich in the resources and determination to permit the accomplishment of big things; and

WHEREAS Canada is committed to the notion of peace, order and good government; and

WHEREAS the Provinces of Ontario and British Columbia are seeking legal recourse against opioid manufacturers and pharmaceutical companies;

NOW THEREFORE BE IT RESOLVED THAT the Municipal Council of The Corporation of the City of Brantford:

1. encourage the Government of Canada to commit to the eradication of the illicit drug trade by the year 2025 by implementing all of the following:

a. revisions to Canada's Criminal Code and the Controlled Drugs and Substances Act to better address and increase penalties with respect to the illegal distribution of opioids in general and fentanyl specifically; b. legislative revisions to increase sentencing principles for persons convicted of drug-related crime, including, without limitation, drug trafficking, including mandatory minimum sentences for all such offences; c. legislative revisions to broaden the definition of dangerous offenders to permit the inclusion of repeat drug trafficking offenders; d. legislative revisions to increase sentencing guidelines for illegal possession of firearms, illegal use of firearms, and possession of firearms and drugs for the purpose of trafficking; e. taking action to interdict the importation of illegal drugs, such as fentanyl, from countries exporting such substances to Canada; and

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f. prioritizing the recovery of addicts through the creation, adequate funding and commitment to maintain adequate recovery supports without negative impacts on communities.

2. advise the Premier of Ontario that the Council of The Corporation of the City of Brantford supports the actions of the Province of Ontario and trusts that any awarded costs make their way to municipalities.

3. direct the City Clerk to forward a copy of this resolution to the Honourable David Lametti, Minister of Justice and Attorney General for Canada, together with a copy for the Member of Parliament for Brantford – Brant, Mr. Phil McColeman and to the Association of Municipalities of Ontario and the Federation of Canadian Municipalities.

27. 2019 Review of Documents Related to Use of City Property

WHEREAS various by-laws and policies of the City of Brantford speak to the use of City facilities by members of the public; and WHEREAS City Council has determined that a review of said policies and by- laws is both timely and necessary; and WHEREAS the Charter of Rights and Freedoms guarantees certain rights for all persons in Canada, subject to certain restrictions as justified pursuant to section 1 of the Charter; NOW THEREFORE BE IT RESOLVED THAT Staff BE DIRECTED to:

A. undertake a review of City policies, by-laws, procedures, and processes relating to the use of City property by members of the public with a view to ensuring that said documents recognize and respect the rights and freedoms set out in the Charter of Rights and Freedoms; and

B. report back to Council in 2019 with any recommended changes to the aforementioned policies, by-laws, procedures, and processes, including a communication plan to enhance public understanding and awareness with respect to the use of City property by members of the public.

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28. Joint City/County Task Force to Explore Potential for a Joint Animal Control and Pound Services Program

WHEREAS the City of Brantford (the “City”) and the County of Brant (“the County”) have an interest in the provision of quality and fiscally-responsible animal control and pound services; and

WHEREAS the two communities currently enjoy a number of positive and efficient partnerships; and

WHEREAS the respective communities may realize positive benefits by exploring joint partnerships regarding the delivery of animal service programs; and

WHEREAS the City is currently exploring long-term municipal facility and operational opportunities regarding the provision of animal control and pound services; and

WHEREAS municipal staff from the City, the County and other neighbouring communities have already commenced preliminary discussions regarding such partnership opportunities;

NOW THEREFORE BE IT RESOLVED:

A. THAT a joint Task Force comprised of two elected representatives from the City (Councillor Carpenter and Councillor McCreary) and the County BE CREATED with the mandate to explore the potential for a joint animal control and pound services program and to recommend options to be considered by the Councils of both communities by September 30, 2019; and

B. THAT the Task Force BE SUPPORTED by municipal staff from both the City and the County.

29. Evergreen Court- Parking Control [Financial Impact - None] (April 16, 2019 REFERRAL), 2019-187

A. THAT Report 2019-187 Evergreen Court - Parking Control BE RECEIVED; and

B. THAT Parking By-law 144-88 which pertains to “Parking Prohibited at Anytime” BE AMENDED as outlined in Appendix “A” of Report 2019-187.

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Finance Committee Report #2019-06-12B

1. 2020 Operating Budget Forecast [Financial Impact – None], 2019-382

A. THAT Report 2019-382 regarding the preliminary 2020 Operating Budget forecast BE RECEIVED; and

B. THAT staff BE DIRECTED to report back to the Finance Committee at its next meeting on how Long Term Disability Costs are distributed and the corporate plan, by Department, to address.

2. 2020 Budget Guidelines [Financial Impact - None], 2019-368

A. THAT Report 2019-368 regarding 2020 Budget guidance and direction BE RECEIVED; and

B. THAT Staff BE DIRECTED to prepare a 2020 Operating Budget that reflects current service levels with staff identifying options to reduce the 2020 Operating Budget to an increase of no greater than 2.5%; and

C. THAT all local boards and agencies BE REQUESTED to provide a 2020 budget in accordance with the guidelines established for City departments; and

D. THAT proposed 2020 user fee increases BE PRESENTED to the August 2019 Finance Committee meeting for consideration and inclusion in the 2020 base Operating Budget; and

E. THAT Unmet Needs NOT BE INCLUDED in the base budget, but BE PRESENTED individually to the Estimates Committee for consideration using the categories as outlined in Section 8.4 of Report 2019-368; and

F. THAT staff BE DIRECTED to develop a Public engagement campaign for the 2020 Budget and report back with same to the Finance Committee in August 2019; and

G. THAT, for purposes of clarity and ease of reference, the necessary by-law to amend Chapter 15 of the City of Brantford Municipal Code regarding Procedure to reflect the following provisions as contained within the Council-approved Taxpayers’ Bill of Rights, BE PRESENTED to City Council for adoption:

i. Require that a Special City Council meeting be called for the purpose of adopting the annual budget as recommended by the Estimates Committee when either of the following applies:

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a. where proposed annual Operating Budget increases exceed 1.5% or the existing rate of inflation (whichever is higher); OR

b. where cumulative Operating Budget increases within the current term of Council exceed 4% or the cumulative rate of inflation during that period

ii. Notice of the required Special City Council meeting identified in Clause G (i) above shall include reference that delegations regarding the recommended budget will be received by Council at said Special meeting.

3. Subordination of the City of Brantford Interest in Brantford Hydro Inc. (BHI) Promissory Note [Financial Impact – None], 2019-356

A. THAT Report 2019-356 regarding the subordination of the City of Brantford’s interest in Brantford Hydro Inc. promissory note BE RECEIVED; and

B. THAT the subordination and postponement of the City’s security interest in Brantford Hydro Inc. in favour of the Royal Bank of Canada BE APPROVED.

4. Provincial Budget Impacts [Financial Impact - Unknown], 2019-369

A. THAT Report 2019-369 regarding the impacts of the Provincial Budget BE RECEIVED; and

B. THAT Staff BE DIRECTED to submit an Expression of Interest under the Audit and Accountability Fund seeking grant funding for the provision of a services review prior to the deadline of June 30, 2019; and

C. THAT should the provincial contribution to the City be less than 100% of the cost of the services review, the balance to a maximum of $100,000 BE FUNDED from the Council Priorities Reserve (RF0558); and

D. THAT the General Manager, Corporate Services/City Treasurer BE DELEGATED authority to enter into the required Transfer Payment Agreement should the City be successful with its application to the Audit and Accountability Fund.

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5. Procurement of Report and Meeting Management Software [Financial Impact – Annual fee of $24,025 which is already included in the Operating Budget], 2019-404

A. THAT Report 2019-404, Procurement of Report and Meeting Management Software, BE RECEIVED; and

B. THAT Council APPROVE the single source procurement pursuant to Section 4.02(g) of the Purchasing Policy, for service fees related to the supply of report and meeting management software from eSCRIBE Software Ltd. at an annual upset limit of $24,025 (excluding HST) commencing July 12, 2019 for a three year term with an option to renew for one additional three year term; and

C. THAT the Clerk BE DIRECTED to place the required Agreement between The Corporation of the City of Brantford and eSCRIBE Software Ltd. on a Signing By-law for execution by the Mayor and Clerk.

6. Redirection of Board Honoraria to the Airport Reserve

WHEREAS on December 3, 2018, City Council appointed Councillor Martin to the following Boards:

A. Brantford Energy Corporation B. Brantford Power Inc. C. Brantford Hydro Inc. D. Brantford Police Services; and

WHEREAS members appointed to these Boards receive an honorarium; and

WHEREAS Section 1.F(b) of By-law 81-2014, as amended (Council Honoraria By- law) requires additional benefits from any Board or Committee to be paid over or redirected to the City; and

WHEREAS Section 1.F(c) of By-law 81-2014, as amended allows the honorarium paid to be redirected to a specific City account, by way of a resolution adopted by a majority vote;

NOW THEREFORE BE IT RESOLVED:

THAT the honoraria received for Councillor Martin’s appointment to the following Boards:

A. Brantford Energy Corporation

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B. Brantford Power Inc. C. Brantford Hydro Inc. D. Brantford Police Services

BE REDIRECTED to the Airport Reserve (RF0525) via Corporate Council Account 102101.67550.

Estimates Committee Report #2019-06-17

1. Capital Assets Potentially Eligible for Disposition [None], 2019-400

A. THAT Report No. 2019-400, entitled “Capital Assets Potentially Eligible for Disposition”, BE RECEIVED;

B. AND FURTHER:

i. THAT Staff BE DIRECTED to research other communities with regards to their debt imposed limits as well as their debt ratios and compare what portion the ratios account for in their capital and operating budget including population sizes and overall budget figures.

ii. THAT Staff also research other communities with regards to their Capital Levy.

iii. THAT staff BE DIRECTED to determine the portion of 568 Shellard Lane that is needed for trail parking and to reach out to the abutting property owner to offer the purchase of the remaining portion of land in addition to 522 Shellard Lane.

iv. THAT 0 Gilkison BE DEDICATED for the Social Housing “CASE” home initiative.

v. THAT staff BE DIRECTED to prepare the land on 0 Peartree Court, being approximately 0.31 acres, for sale.

vi. THAT the disposition of the land located on Stirton Avenue Stinson Avenue BE REFERRED to Social Housing Staff for further analysis of the feasibility for CASE homes.

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vii. THAT Staff BE DIRECTED to prepare the lands on the south side of Colborne Street, being approximately 1.6 acres, for sale, and, as part of the preparation for this sale, to complete all of the following:

 undertake an evaluation of the feasibility and advisability of including the lower portion of lands (bisected by Water Street) and a portion of Water Street in the parcel to be sold;  prepare a draft RFP for consideration by Council;  complete the survey work for the properties utilizing external resources, to be funded from Council Priorities.

viii. THAT staff BE DIRECTED to prepare 84 Market Street for disposition contingent on all staff vacating the building in 2021.

ix. THAT staff BE DIRECTED to coordinate the listing of 399 Wayne Gretzky Parkway in conjunction with finding accommodation for existing tourism staff and that staff REPORT BACK with a detailed analysis of the execution of the sale.

x. THAT staff BE DIRECTED to explore the sale of Greenwood Park and that the portion of the proceeds contribute towards enhancing Conklin and Burnley Park.

xi. THAT staff BE DIRECTED to prepare the land on Lansdowne Park for sale with the condition that there is an available road allowance and that the property is accessible;

xii. THAT staff prepare a report identifying an exchange of the land with the owner located on Lansdowne Park with land on Grand River Avenue.

2. Nine-Year Capital Plan Review [Financial Impact – Unknown], 2019-374

A. THAT Report No. 2019-374 regarding the Nine-Year Capital Review BE RECEIVED; and

B. THAT Staff BE DIRECTED to include an annual capital levy in the amount of 0.75% as part of the 2020 and future Operating Budgets; and

C. THAT the 2020 Capital Budget and updated 10-Year Capital Plan BE DEVELOPED with the annual Capital Levy amount identified in B.

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D. THAT Staff BE DIRECTED to provide a report outlining the following:

i. Various options to fund capital including: (1) increase in debt, (2) fund projects through sale of assets, (3) project removals

ii. Determination of which projects would be funded with a 1% increase in debt servicing

iii. Analysis of incremental debt increases

iv. Capital budget as presented as tax supported vs. rate supported

v. Inclusion of debt items that would pay for themselves

vi. An overview of current debt and costing

vii. Inclusion of a graph representation of debt analysis

E. AND FURTHER:

i. THAT all Tourism Centre Capital Projects BE REMOVED from the 10 year capital plan.

ii. THAT Construction of Project 000837 – New Downtown Parking Facility BE DEFERRED outside of the 10 year capital plan.

iii. The following was NOT APPROVED:

THAT Construction of Project 000914 – New Branch Library BE DEFERRED outside of the 10 year capital plan.

iv. THAT Project 00842 – Transit Mater Plan Study BE REFERRED to staff in order to provide a report examining the mechanics of the two studies regarding the legislative/statutory requirements and the funding mechanism used to fund the project.

v. THAT Project 001208 – Powerline Road (Park Rd to Karek Rd) BE ADDED to the 10 year capital plan.

vi. THAT Project 001554 – Parkade Universal Washroom and Space Assessment BE REFERRED to staff in order to provide further information regarding the cost of the project and to explore alternatives regarding staff allocations.

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vii. THAT Project 001306 - Kramers Way Extension (Dead End to Planned Westerly Extent) BE REFERRED to staff for a report outlining the status of the project.

viii. THAT Project 000154 - Concrete Crushing Tri Annual Contract BE REFERRED to staff for a report outlining the costs and revenue from the sale of concrete including the tipping fee revenue generated from the original receipt of concrete.

ix. THAT Project 001292 – Earl Haig-Facility Improvements BE REFERRED to staff for a report outlining the value of the building as well as the value of the tax supported portion of the operating costs including a breakdown of past years.

3. 2018 Yearend Surplus Report [Financial Impact - $1,634,363 Operating Surplus], 2019-311

A. THAT report 2019-311 regarding the 2018 Operating Surplus BE RECEIVED, and

B. THAT the 2018 Operating Surplus in the amount of $1,634,363 BE TRANSFERRED to the following:

i. Contingency Reserve - $728,480 ii. Council Priorities Reserve - $385,028 iii. Housing Reserve - $520,855

Appointments Committee Report #2019-06-25

1. Appointment of Council Member to the Southwest Task Force (formerly the Shellard Lane Task Force)

A. THAT Councillor Utley BE APPOINTED to the Southwest Task Force (formerly the Shellard Lane Task Force) for a term to expire November 14, 2019; and

B. THAT the necessary By-law BE PRESENTED to City Council for adoption.

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2. Appointment of Citizen Members and Liaison Members to various Committees and Advisory Committees (Cultural and Built Heritage Grant Programme Committee, Committee of Adjustment, Economic Development Advisory Committee, Tourism Advisory Committee)

A. THAT the following Citizen Members BE APPOINTED:

i. Committee of Adjustment:

Greg KEMPA for a term to expire November 14, 2022.

ii. Cultural and Built Heritage Grant Programme Committee:

Bob WYATT for a term to expire November 14, 2022.

iii. Economic Development Advisory Committee:

Greg NEVEN for a term to expire November 14, 2022.

C. THAT Cindy SWANSON BE APPOINTED as a Liaison Representative (Chamber of Commerce Brantford-Brant) on the Tourism Advisory Committee for a term to expire November 14, 2022; and

D. THAT the necessary By-law BE PRESENTED to City Council for adoption.

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SPECIAL CITY COUNCIL MINUTES TUESDAY, JUNE 11, 2019 4:00 P.M. COUNCIL CHAMBERS, CITY HALL

Mayor Davis in the Chair

1. ROLL CALL – 4:00 P.M.

Present: Councillor Martin, Councillor Antoski, Councillor Wall, Councillor Van Tilborg, Councillor Carpenter, Councillor McCreary, Councillor Utley, Councillor Weaver, Mayor Davis

Regrets: Councillor Sless, Councillor Vanderstelt

2. DECLARATIONS OF CONFLICTS OF INTEREST (Item 3 only)

None

3. EDUCATION SESSION

3.1 Corporate Governance Education Session – Role of Council when meeting as Shareholder of Brantford Energy Corporation

J. Pineda, Legal Counsel; H. de Vries, City Solicitor/Director of Legal & Real Estate Services; and C. Touzel, City Clerk/Director of Clerk’s Services led Council through an Education Session regarding the Role of City Council as Shareholder of the Brantford Energy Corporation.

A PowerPoint presentation was made, highlights of which included the following:  What is a Shareholder  Brantford Energy Corporation (BEC)  What can a Shareholder do?  How does a Shareholder act?  Procedure on Shareholder Meetings  Quorum  Special Meetings of the Shareholder  Recommendation

A copy of the PowerPoint presentation will be placed in the Special Council meeting file.

Staff responded to various questions from Members of Council. Page 85 of 172 Special City Council 2 MINUTES June 11, 2019

Moved by Councillor Carpenter Seconded by Councillor Weaver

THAT the Clerk BE DIRECTED to place the necessary by-law to amend Chapter 15 of the City of Brantford Municipal Code and Corporate Policy- 028 (Appointments Policy) to amend the definition of “Council” in Chapter 15 and to remove reference in the Appointments Policy to the appointment of members to the Board of Directors for the Brantford Energy Corporation Board of Directors and its subsidiaries. CARRIED UNANIMOUSLY ON A RECORDED VOTE

Recorded vote on Recommendation in Item 3.1:

YES: Councillor Martin, Councillor Antoski, Councillor Wall, Councillor Van Tilborg, Councillor Carpenter, Councillor McCreary, Councillor Utley, Councillor Weaver, Mayor Davis – 9

NO: None – 0

Item 3.1 carried unanimously on a Recorded Vote.

3.2 Discussion regarding options to address volume of Reports/Public Hearings/Recognition of Achievements at Committee of the Whole and Council Meetings (no copy)

General discussion ensued on options that could be considered to address heavy Committee of the Whole and Council agendas.

The following comments were received:  Consider meeting on the 3rd Tuesday of the month, only if the agenda for meetings held on the 1st or 2nd Tuesday of the month could not be completed by 10:00 p.m., provided that those meetings not commence earlier than 6:00 p.m.;  Holding Planning Hearings/Presentations on a designated night;  Review Procedure By-law and other procedures/policies that affect meetings;  Deferring Items directly to City Council does not work;  Should meetings be held in July?;  A review of the Execution of Routine Documents By-law is currently underway and could include more opportunities for delegated authority to staff;  There are a large number of Boards, Advisory Committees and Task Forces that require additional time and resources by Members of Council and Staff;  Not in favour of any changes that would shorten debate on matters;  Consideration should be given to a four week meeting cycle; Page 86 of 172 Special City Council 3 MINUTES June 11, 2019

 Proclamations/Recognition of Achievements should be scheduled on a different night and not form part of the monthly meeting agenda so that Members of Council have an opportunity to meet with recipients afterwards;  Meetings of City Council should focus on required business of Council;  Confusion by the public when meetings aren’t broadcast every Tuesday;  Need more opportunities to ask questions and get answers from the public;  Hold In-Camera Meetings once during the month, starting at 4:00 p.m. prior to Regular City Council Meetings, noting that Special Meetings could be called for urgent items only;  Committee of the Whole meetings could start at 4:00 p.m.; and  City Council meetings should remain at 6:00 p.m., to accommodate In- Camera Meetings at 4:00 p.m. those days.

Mayor Davis will meet with staff and Members of Council to discuss next steps.

4. RECESS AND RECONVENE IN COUNCIL CHAMBERS AT 6:00 P.M.

The meeting recessed at 5:34 p.m. and will reconvene in the Council Chambers at 6:00 p.m.

5. ROLL CALL

Present: Councillor Martin, Councillor Antoski, Councillor Wall, Councillor Van Tilborg, Councillor Carpenter, Councillor McCreary, Councillor Utley, Councillor Weaver, Councillor Vanderstelt, Mayor Davis

Regrets: Councillor Sless

6. DECLARATIONS OF CONFLICTS OF INTEREST

None.

7. DELEGATIONS (list, if any, available at meeting)

None.

8. COMMITTEE REPORTS

8.1 Committee of the Whole - Community Development Report #2019-06- 04A

Moved by Councillor Martin Seconded by Councillor Antoski

THAT the Committee of the Whole – Community Development Report #2019-06-04A BE ADOPTED, as follows: Page 87 of 172 Special City Council 4 MINUTES June 11, 2019

1. Brant Historical Society – One Year Funding Agreement

WHEREAS The Corporation of the City of Brantford (“City”) Community Cultural Investment Program (CCIP) provides support to local not-for-profit cultural organizations by providing operating grants; and

WHEREAS the CCIP program is administered by the Economic Development & Tourism Department and grant allocation recommendations are made by the Grants Committee of the Brant Community Foundation annually (“Grants Committee”); and

WHEREAS since 2010 the Brant Historical Society has received approximately 20% of its annual operating funding through a 3-year Museum Funding Agreement as part of the CCIP’s core funding stream; and

WHEREAS the Brant Historical Society submitted an incomplete application for funding in 2019, which resulted in the recommendation of the Grants Committee that no operating funding grant be awarded to the Brant Historical Society in 2019; and

WHEREAS the operating funding provided through the CCIP is critical to the successful operation of the Brant Historical Society; and

WHEREAS the Brant Historical Society is currently in receipt of a Cultural and Built Heritage Funding Program capital project grant to upgrade the electrical and roof of the Brant Museum and Archives building by November 1, 2019; and

WHEREAS there is a surplus of $49,050 in the budget for the CCIP due to the fact that the Grants Committee did not allocate all of the funds available; and

WHEREAS the annual costs of the CCIP is supported from the Casino funded Community Groups Reserve;

NOW THEREFORE BE IT RESOLVED:

THAT the City of Brantford enter into a 1-year funding agreement in the amount of up to $51,510 ($49,050 to be funded from the approved Community Cultural Investment Program budget and $2,460 to be funded from the Community Groups Reserve) to support the Page 88 of 172 Special City Council 5 MINUTES June 11, 2019

operating funding requirements of the Brant Historical Society until they are eligible to reapply in 2020, subject to such agreement: (a) containing audit clauses; (b) including insurance and reporting requirements; and (c) being satisfactory in content to the Director of Economic Development and Tourism, or designate, and in form to the City Solicitor, or designate.

Recorded Vote on Item #1 of the Committee of the Whole – Community Development Report #2019-06-04A:

YES: Councillor Martin, Councillor Antoski, Councillor Wall, Councillor Van Tilborg, Councillor Carpenter, Councillor McCreary, Councillor Utley, Councillor Weaver, Councillor Vanderstelt, Mayor Davis – 10

NO: None – 0

Item #1 of the Committee of the Whole – Community Development Report #2019-06-04A carried unanimously on a recorded vote.

9. BY-LAWS

1st and 2nd Reading

Moved by Councillor McCreary Seconded by Councillor Martin

THAT LEAVE BE GIVEN to the Mover and Seconder to introduce the following By-Law for the First and Second Reading:

97-2019 By-law to authorize the execution of AGREEMENTS individually dated and listed on Schedule 'A' attached hereto:

1. One Year Funding Agreement between The Corporation of the City of Brantford and the Brant Historical Society (Committee of the Whole – Community Development Report #2019-06- 04A)

98-2019 By-law to amend Chapter 15 – Procedure of the City of Brantford Municipal Code; and to amend By-law 70-2010, being a By-law to adopt various City of Brantford Polices and to create a Corporate Policy Manual; and to repeal portions of By-law 88-2012, being a By-law to amend Corporate-028 Policy respecting the Appointment of Citizen Members to City of Brantford Boards, Advisory Page 89 of 172 Special City Council 6 MINUTES June 11, 2019

Committees and Other Committees to which Council makes Appointments (Corporate Governance Education Session – Special City Council – June 11, 2019)

99-2019 By-law to Confirm the Proceedings of the Council of The Corporation of the City of Brantford with respect to the Special Meeting held on June 11, 2019

Recorded Vote on 1st and 2nd Reading of By-laws:

NO: None – 0

The 1st and 2nd Reading of the By-laws carried unanimously on a recorded vote.

3rd Reading

Moved by Councillor Wall Seconded by Councillor Antoski

THAT By-law 97-2019, 98-2019, and 99-2019 BE TAKEN as read a third time, be finally passed and signed by the Mayor and Clerk.

Recorded Vote on 3rd Reading of By-laws:

NO: None – 0

The 3rd Reading of the By-laws carried unanimously on a recorded vote.

9. ADJOURNMENT

The Meeting adjourned at 6:08 p.m.

______Mayor K. Davis C. Gauthier Chair Deputy City Clerk

______C. Touzel City Clerk Page 90 of 172

SPECIAL CITY COUNCIL MINUTES TUESDAY, JUNE 25, 2019

PRIVATE AND CONFIDENTIAL ITEMS 4:47 P.M. (IMMEDIATELY FOLLOWING APPOINTMENTS COMMITTEE WHICH COMMENCED AT 4:00 P.M.) CHARLIE WARD ROOM, BRANTFORD CITY HALL 100 WELLINGTON SQUARE BRANTFORD, ONTARIO

Mayor Davis in the Chair

1. ROLL CALL

Present: Councillor Vanderstelt, Councillor Sless, Councillor Martin, Councillor Antoski, Councillor Wall, Councillor Van Tilborg, Councillor Carpenter, Councillor McCreary, Councillor Utley, Councillor Weaver, Mayor Davis

Also present: D. Lee, C. Brubacher, B. Goodger, P. Telfer (Item 3.1 only), H. de Vries, R. Gasparetto (Items 3.1 – 3.3 only), C. Touzel, A. Szaloky (Item 3.4 only), N. Violin (Item 3.4 only)

2. DECLARATIONS OF CONFLICT OF INTEREST

None

3. PRIVATE AND CONFIDENTIAL ITEMS

Motion to Move In-Camera

Moved by Councillor Sless Seconded by Councillor Utley

THAT Council MOVE IN-CAMERA (4:49 p.m.) to consider the following:

3.1 Finance Committee Private and Confidential Report #2019-06-12A regarding Confidential Minutes of Settlement for Assessment Appeals (CS2019-015) Litigation or potential litigation, including matters before administrative tribunals, affecting the municipality or local board

Page 91 of 172 Special Council Page 2 MINUTES June 25, 2019

3.2 Presentation of an Unsolicited Offer and Disposition Options for 34 Norman Street (CS2019-016) A proposed or pending acquisition or disposition of the land by the municipality or local board

3.3 Presentation of an Unsolicited Offer and Disposition Options for 166-176 Greenwich Street (CS2019-017) A proposed or pending acquisition or disposition of the land by the municipality or local board

3.4 Brantford Police Services Board Request of the City of Brantford regarding Operation of an Identified Program (PW2019-014) Labour relations or employee negotiations; a matter in respect of which a Council, Board, Committee or other body may hold a closed meeting under another Act; and a trade secret or scientific, technical, commercial, financial or labour relations information, supplied in confidence to the municipality or local board, which, if disclosed, could reasonably be expected to prejudice significantly the competitive position or interfere significantly with the contractual or other negotiations of a person, group of persons, or organization CARRIED

Council met In-Camera to consider Items 3.1 - 3.4, provided direction to Staff and reconvened in Open Session at 5:58 p.m.

4. ADJOURNMENT

The meeting adjourned at 5:58 p.m.

______Mayor K. Davis C. Touzel Chair City Clerk

Page 92 of 172

SPECIAL CITY COUNCIL MINUTES THURSDAY, JULY 11, 2019 5:30 P.M. COUNCIL CHAMBERS, CITY HALL

Mayor Davis in the Chair

Mayor Davis read the Invocation.

1. ROLL CALL

Present: Councillor Martin, Councillor Antoski, Councillor Carpenter, Councillor McCreary, Councillor Utley, Councillor Weaver, Councillor Sless, Councillor Vanderstelt, Mayor Davis

Regrets: Councillor Wall, Councillor Van Tilborg

2. DECLARATIONS OF CONFLICTS OF INTEREST

None.

3. DELEGATIONS (list, if any, available at meeting)

3.1 Dave Aston, MHBC

Re: Implications of the New Growth Plan (2019) on the Official Plan Review and Preferred Settlement Area Boundary Expansion [Financial Impact – none], 2019-408

Dave Aston of MHBC spoke with regards to Item 4.1 – Implications of the New Growth Plan (2019) on the Official Plan Review and Preferred Settlement Area Boundary Expansion. Dave Aston of MHBC communicated preference for consideration of Area C Lands in the growth forecasts.

3.2 Dr. Ella Haley, Sustainable Brant

Re: Implications of the New Growth Plan (2019) on the Official Plan Review and Preferred Settlement Area Boundary Expansion [Financial Impact – none], 2019-4084.

Dr. Ella Haley provided an overview of a report submitted by Kevin Eby, planner from Eby GMPS in Waterloo. Dr. Ella Haley communicated that Keven Eby’s report argues that the growth forecast numbers by the Page 93 of 172 Special City Council 2 MINUTES July 11, 2019

Province are out of date and that Brantford’s actual growth is less than predicted by population growth rates. Dr. Ella Haley’s request was for Brantford to wait for the Province to review population forecasts for the City before completing its Official Plan Review and that Brantford be cautious about planning development on the annexed lands to ensure that there is money from development

4. ITEMS FOR CONSIDERATION

4.1 Implications of the New Growth Plan (2019) on the Official Plan Review and Preferred Settlement Area Boundary Expansion [Financial Impact – none], 2019-408

Moved by Councillor Utley Seconded by Councillor Martin

A. THAT Report 2019-408, Implications of the New Growth Plan (2019) on the Official Plan Review and Preferred Settlement Area Boundary Expansion, BE RECEIVED; and B. THAT Staff BE DIRECTED to complete the Official Plan Review using the growth targets previously endorsed by Council on June 26, 2018, October 2, 2018 and February 26, 2019, as follows:

i. An alternative intensification target that directs a minimum of 45% of all residential development occurring annually until 2031, and 50% thereafter, to the Built-up Area; and ii. A Designated Greenfield Area density target of 52 residents and jobs combined per hectare; and

C. THAT Staff BE DIRECTED to advise the Ministry of Municipal Affairs and Housing that Council continues to request permission from the Minister to use the alternative intensification target as submitted in July and October of 2018 and March of 2019 for planning purposes in the City of Brantford; and, D. THAT a letter and copy of Report 2019-408 BE FORWARDED to Will Bouma, MPP, Brantford-Brant, respectfully seeking his assistance in ensuring a timely response from the Minister of Municipal Affairs and Housing regarding Council’s request for permission to use the alternative intensification target.

CARRIED UNANIMOUSLY ON A RECORDED VOTE Page 94 of 172 Special City Council 3 MINUTES July 11, 2019

Recorded Vote on Item 4.1:

YES: Mayor Davis, Councillor Weaver, Councillor Vanderstelt, Councillor Utley, Councillor Sless, Councillor McCreary, Councillor Martin, Councillor Carpenter, Councillor Antoski – 9

NO: None – 0

Item 4.1 carried unanimously on a recorded vote.

Members of Council received five items of correspondence from various individuals and organizations. The items of correspondence are listed below and have been filed in the meeting file.

Correspondence was received from Kevin Eby dated July 11, 2019, titled Review of City of Brantford Staff Report 2019-408 – Implications of the New Growth Plan (2019) on the City of Brantford Official Plan.

Correspondence was received from the GSP group dated July 11, 2019, regarding staff report 2019-408 – OP Review and Settlement Area Boundary Expansion.

Correspondence was received from the SORBARA group of companies dated July 10, 2019, regarding staff report 2019-408 – OP Review and Settlement Area Boundary Expansion.

Correspondence was received from the Waterous Holden Amey Hitchon dated July 11, 2019 regarding the Official Plan Review – Preferred Settlement Area Boundary Expansion 218 Powerline Road.

Correspondence was received from the Waterous Holden Amey Hitchon dated July 11, 2019 regarding the Official Plan Review – Preferred Settlement Area Boundary Expansion South of Governor’s Road.

9. BY-LAWS

1st and 2nd Reading

Moved by Councillor Antoski Seconded by Councillor Martin

THAT LEAVE BE GIVEN to the Mover and Seconder to introduce the following By-Law for the First and Second Reading:

117-2019 By-law to Confirm the Proceedings of the Council of The Corporation of the City of Brantford with respect to the Special Meeting held on July 11, 2019 Page 95 of 172 Special City Council 4 MINUTES July 11, 2019

Recorded Vote on 1st and 2nd Reading of By-law:

YES: Mayor Davis, Councillor Weaver, Councillor Vanderstelt, Councillor Utley, Councillor Sless, Councillor McCreary, Councillor Martin, Councillor Carpenter, Councillor Antoski – 9

NO: None – 0

The 1st and 2nd Reading of the By-law carried unanimously on a recorded vote.

3rd Reading

Moved by Councillor Vanderstelt Seconded by Councillor Sless

THAT By-law 117-2019 BE TAKEN as read a third time, be finally passed and signed by the Mayor and Clerk.

Recorded Vote on 3rd Reading of By-law:

YES: Mayor Davis, Councillor Weaver, Councillor Vanderstelt, Councillor Utley, Councillor Sless, Councillor McCreary, Councillor Martin, Councillor Carpenter, Councillor Antoski – 9

NO: None – 0

The 3rd Reading of the By-law carried unanimously on a recorded vote.

9. ADJOURNMENT

The Meeting adjourned at 5:55 p.m.

______Mayor K. Davis C. Gauthier Chair Deputy City Clerk

Page 96 of 172

SPECIAL CITY COUNCIL

MINUTES TUESDAY, AUGUST 6, 2019

PRIVATE AND CONFIDENTIAL ITEMS 4:30 P.M. CHARLIE WARD ROOM, BRANTFORD CITY HALL

OPEN SESSION ITEMS 6:00 P.M. COUNCIL CHAMBERS, BRANTFORD CITY HALL

1. ROLL CALL – 4:30 P.M.

Present: Mayor Davis, Councillor Weaver, Councillor Carpenter, Councillor Martin, Councillor McCreary, Councillor Sless, Councillor Utley, Councillor Antoski, Councillor Wall, Councillor Van Tilborg

Regrets: Councillor Vanderstelt

Also Present: B. Hutchings, A. Szaloky, C. Touzel, H. de Vries, J. Daniels

2. DECLARATION OF CONFLICTS OF ITEMS (Item 3 only)

Councillor Weaver declared a pecuniary interest on Item 3.1 – Results of Workplace Investigation regarding complaints filed under the City of Brantford Employee Code of Conduct Policy and Respectful Workplace Policy (CD2019-021) as he is an Occupational Health and Safety Enforcement Officer with the Ministry of Labour and is required by his employer to declare a conflict with any matters that involve any legislative requirement that he enforces or any investigations involving the City and the Ministry of Labour. Accordingly, he refrained from all discussion and voting on this Item and left the meeting room prior to the consideration of Item 3.1.

Page 97 of 172

3. PRIVATE AND CONFIDENTIAL ITEMS

Motion to Move In-Camera

Moved by Councillor Antoski Seconded by Councillor Utley

THAT Council MOVE IN-CAMERA (4:33 p.m.) to consider the following:

3.1 Results of Workplace Investigation regarding complaints filed under the City of Brantford Employee Code of Conduct Policy and Respectful Workplace Policy (CS2019-021)

Personal matters about an identifiable individual, including municipal or local board employees; labour relations or employee negotiations; advice that is subject to solicitor-client privilege, including communications necessary for that purpose; and, a trade secret, or scientific, technical, commercial, financial or labour relations information, supplied in confidence to the municipality or local board, which, if disclosed, could reasonably be expected to prejudice significantly the competitive position or interfere significantly with the contractual or other negotiations of a person, group of persons, or organization CARRIED

City Council met In-Camera to consider Item 3.1, provided direction to staff and reconvened in Open Session at 5:14 p.m.

4. RECESS AND RECONVENE IN OPEN SESSION AT 6:00 P.M.

The meeting recessed at 5:14 p.m. and reconvened in the Council Chambers at 6:00 p.m.

5. Invocation

Mayor Davis read the Invocation.

6. ROLL CALL – 6:00 P.M.

Page 98 of 172

7. DECLARATION OF CONFLICTS OF INTEREST

None

8. BY-LAWS

A revised By-law Listing was distributed at the meeting, a copy of which will be placed in the Council meeting file.

1st and 2nd Reading

Moved by Councillor Weaver Seconded by Councillor Utley

THAT LEAVE BE GIVEN to the Mover and Seconder to introduce the following By-Laws for the First and Second Reading:

BY-LAW PREAMBLE

118-2019 By-law to amend By-law 35-2019, being a By-law to Appoint Citizen Members, Liaison Members and Members of Council to various Committees, Boards and Task Forces

119-2019 By-law to Confirm the Proceedings of the Council of The Corporation of the City of Brantford with respect to the Special Meeting held on August 6, 2019

No By-laws for 1st and 2nd Reading were separated for discussion purposes.

Recorded vote on 1st and 2nd Reading of all By-laws:

YES: Councillor Vanderstelt, Councillor Sless, Councillor Martin, Councillor Antoski, Councillor Wall, Councillor Van Tilborg, Councillor Carpenter, Councillor McCreary, Councillor Utley, Councillor Weaver, Mayor Davis – 11

NO: None – 0

1st and 2nd Reading of all By-laws carried unanimously on a recorded vote.

Page 99 of 172

3rd Reading

Moved by Councillor Carpenter Seconded by Councillor Antoski

THAT By-laws 118-2019 and 119-2019 BE TAKEN as read a third time, be finally passed and signed by the Mayor and Clerk.

No By-laws for 3rd Reading were separated for discussion purposes.

Recorded vote on 3rd Reading of all By-laws:

NO: None – 0

3rd Reading of all By-laws carried unanimously on a recorded vote.

9. ADJOURNMENT

The meeting adjourned at 6:05 p.m.

______Mayor K. Davis C. Touzel Chair City Clerk

Page 100 of 172

SPECIAL CITY COUNCIL

MINUTES TUESDAY, AUGUST 13, 2019

PRIVATE AND CONFIDENTIAL ITEMS 4:00 P.M. CHARLIE WARD ROOM, BRANTFORD CITY HALL

1. ROLL CALL

Present: Mayor Davis, Councillor Weaver, Councillor Antoski, Councillor Carpenter, Councillor McCreary, Councillor Martin, Councillor Vanderstelt, Councillor Sless, Councillor Utley, Councillor Wall, Councillor Van Tilborg (4:08 p.m.)

Also Present: B. Hutchings, C. Brubacher, C. Touzel, S. Jackson (Item 3.1 only), A. Szaloky (Items 3.1 and 3.4 only), G. Brown (Item 3.1 only), L. Ferretti (Item 3.1 only), A. Cormier (Item 3.1 only), H. de Vries (Items 3.2 and 3.3 only), R. Gasparetto (Items 3.2 and 3.3 only), C. Glassford (Items 3.2 and 3.3 only), E. Doucette (Items 3.2 and 3.3 only), J. Quin (Items 3.2 and 3.3 only), R. Loukes (Item 3.4 only)

2. DECLARATION OF CONFLICTS OF ITEMS (Item 3 only)

Councillor Wall declared a pecuniary interest on Item 3.2 – Presentation of Offer for Sale of 34 Norman Street (CS2019-022) as one of the parties is a client. Accordingly, he refrained from all discussion and voting on this matter and left the meeting room during the consideration of this Item.

3. PRIVATE AND CONFIDENTIAL ITEMS

Motion to Move In-Camera

Moved by Councillor Antoski Seconded by Councillor Weaver

THAT Council MOVE IN-CAMERA (4:03 p.m.) to consider the following:

Page 101 of 172

3.1 Tentative Settlement with the International Alliance of Theatrical Stage Employees (IATSE) Local 129 for a renewal Collective Agreement from July 1, 2019 to June 30, 2023 (CS2019-020)

Labour relations or employee negotiations

3.2 Presentation of Offers for Sale of 34 Norman Street (CS2019-022)

A proposed or pending acquisition or disposition of land by the municipality or local board

3.3 Presentation of Offers for Sale of 166-176 Greenwich Street (CS2019- 023)

A proposed or pending acquisition or disposition of land by the municipality or local board

3.4 Human Resources Committee Private and Confidential Report #2019-08-06A regarding Update on 2018 Transportation Services and Traffic & Parking Services Division Reorganization (PW2019- 015)

Personal matters about an identifiable individual, including municipal or local board employees and labour relations or employee negotiations

CARRIED

City Council then met In-Camera to consider Items 3.1 – 3.4, provided direction to staff and reconvened in Open Session at 4:53 p.m.

4. ADJOURNMENT

The meeting adjourned at 4:53 p.m.

______Mayor K. Davis C. Touzel Chair City Clerk

Page 102 of 172

Paramedic Services Committee Minutes

Date: Wednesday, June 19, 2019

Time: 1:30 p.m.

Place: County of Brant Council Chambers, 7 Broadway Street West, Paris

Present: County of Brant: Mayor Bailey, Councillors Laferriere and Peirce City of Brantford: Mayor Davis, Councillors Martin and Sless

Staff: Bradley, Stevenson, King, Vanderpost and Boyd

Councillor Laferriere in the Chair.

Approval of Agenda Moved by – Councillor Peirce Seconded by – Mayor Davis That the Paramedic Services Committee agenda for June 19, 2019 be approved, with an amendment to consider the recommendation reports first due to time constraints. Carried

PS-19-03 – 2020 Paramedic Services Budget Cindy Stevenson, General Manager of Community and Protective Services, provided an overview of the draft 2020 budget, representing a 0.9% increase to the municipally-funded share of the base budget. She noted that the budget is based on the following assumptions: • That Provincial funding will continue on a 50/50 basis, as per previous years. • That there will be no change to the service delivery model for 2020.

Ms. Stevenson noted that Provincial direction on the assumptions will not likely be provided until the Fall. One identified challenge with this budget is that based on 2019 call volumes, capacity per vehicle is projecting over 100% for 2019 and approximately 112% for 2020.

Discussion was held on the following: • Mayor Davis reviewed the current and projected Ambulance Vehicle Reserves. Questions were raised regarding the funding source for these reserves and what level of reserve funding is appropriate given the uncertainty in Provincial direction. In response to a question, Heather Mifflin, Treasurer, reviewed that the reserves are municipally- funded and increase because they are based on equipment replacement costs. The Province calculates their contribution based on the amortization and depreciation of assets.

Page 103 of 172

Paramedic Services Committee Minutes Page 2 Wednesday, June 19, 2019

• In response to a question, Ms. Stevenson reviewed that the WSIB funding model and premiums will be changing in 2020 and it is uncertain at this time what the premium or surcharge amounts may be. As such, no surcharge was included in the draft budget. Direction on this is expected this fall. • In response to a question, Russ King, Director of Paramedic Services, outlined that under the Collective Bargaining Agreement, paramedics who miss a meal period are entitled to compensation. With the increasing call volume and off-load delays, this happens more frequently. • Committee reviewed the three (3) Decision Package Options, being: 1) Add staff for a 24-hour additional ambulance; 2) Add staff for a 12-hour additional ambulance; or 3) Add staff for a 12-hour additional ambulance, starting July 1, 2020.

Mayor Davis suggested that a 12-hour additional ambulance, starting in July could be partially funded through a reduction in the transfer to vehicle reserves. In discussion, concern was raised that the service is expected to operate at above 100% capacity in 2019 and that this level of enhancement would be insufficient to address the increasing call volume. In response to questions, Mr. King reviewed how capacity figures are calculated, how this impacts response times and cross-border calls and protocols which dictate how long ambulances spend at each call.

Moved by – Mayor Davis Seconded by – Councillor Sless

That the Paramedic Services Draft 2020 Base Budget be increased to add staff for 12- hour additional ambulance, starting July 1, 2020, at a cost of $278,250;

And that the base budget be decreased by a reduction in the Vehicle Transfer to Reserve Operational Budget from $280,000 to $80,000, to offset funding the increased level of service. .Carried • In response to a question regarding next steps, Ms. Stevenson noted that if the Committee does not come to an agreement on the proposed budget, the current budget would be forwarded to both Councils for their consideration. • In response to questions, Mr. King and Ms. Stevenson reviewed the proposed allocations for Software Support and Licenses, Administrative Overhead, Fuel, Oxygen, Salaries and Training.

Moved by – Mayor Davis Seconded by – Mayor Bailey

Whereas at the April 16, 2019 Paramedic Services Committee meeting, Committee passed a motion that correspondence be forwarded to the City of Brantford requesting an extension to the budget submission deadline to grant the Paramedic Services Committee until July 1, 2019 to finalize a submission for the 2020 budget;

And Whereas the City of Brantford responded and agreed to the Committee’s request;

And Whereas the paramedic industry is in a period of volatility given recent announcements by the provincial government regarding funding changes and review of the service delivery model;

That the Paramedic Services Committee approve the 2020 base budget as recommended in Page 104 of 172

Paramedic Services Committee Minutes Page 3 Wednesday, June 19, 2019 principle, including the amendments to add staff for 12-hour additional ambulance, starting July 1, 2020, at a cost of $278,250 and to reduce the Vehicle Transfer to Reserve Operational Budget from $280,000 to $80,000, to offset funding the increased level of service.

And that the Paramedic Services Committee reconvene at a later date to review the 2020 budget following further direction from the Province regarding the 2020 funding model or update to the service delivery model. .Carried

PS-19-04 – Influenza Program In response to a question, Mr. King noted that this program would be fully funded through the LHIN.

Moved by – Councillor Peirce Seconded by – Councillor Martin

That the County of Brant submit an Influenza Immunization Program application to the Ministry of Health to allow for consideration of initiating an immunization, assessment and education program in the Fall of 2019, in cooperation with the LHIN and Brant/Brantford Paramedic Services (Community Paramedicine Program). .Carried

PS-19-05 – eNotification Moved by – Councillor Martin Seconded by – Councillor Sless

That the County of Brant enter into an eNotification Participation Agreement for the purpose of sharing patient health pathways and working towards a LHIN mandate of “work towards improving transitions for patients between different health sectors”, between Health Shared Services Ontario, Local Health Integration Network and the County of Brant (Brant/Brantford Paramedic Services);

And that a by-law authorizing the execution of this agreement be prepared for Council’s consideration. .Carried

Minutes Moved by – Councillor Martin Seconded by – Mayor Bailey

That the Paramedic Services Committee minutes of April 16, 2019 be approved. .Carried

Consent Items to be Received as Information

Paramedic Statistics Discussion was held regarding Code 0 incidents, off-load delays and cross-border calls and how these impact the overall service and call volume capacity. In response to a question, Mr. King reviewed how individual services can establish their own deployment plans, limiting the circumstances under which they will respond to cross-border calls for service. Critical calls are Page 105 of 172

Paramedic Services Committee Minutes Page 4 Wednesday, June 19, 2019 not impacted by these deployment plans. It was suggested that further discussion be held regarding the cross-border billing models.

Discussion was held regarding the number of calls for service that are responded to where an ambulance wasn’t necessary. It was suggested that public education efforts be increased, noting that the scarcity of family physicians and transportation limitations contribute towards this.

Moved by – Councillor Peirce Seconded by – Councillor Sless

That the following Consent Items be received as information: 1. April Statistics Report. 2. May Statistics Report. 3. PS-19-03 – Paramedic Services Budget to Actual at March 31, 2019. .Carried

Director’s Update Russ King, Director of Paramedic Services, updated Committee on the following: • Discussions are being held by paramedic associations across the Province regarding potential changes in funding and/or governance models. • The Provincial funding cap for Community Paramedicine programs was reviewed, noting that the Province is not accepting new applications to the program. Mr. King commented on a presentation made on the Services’ initiative and its impact on community health.

Next Meeting and Adjournment Committee adjourned at 2:35 p.m. to meet again on Wednesday, July 17, 2019, 1:30 p.m. at the County of Brant Council Chambers.

______Secretary Page 106 of 172

Brant County Council Minutes

Date: Tuesday, June 25, 2019

Time: 6:00 p.m.

Place: County of Brant Council Chambers, 7 Broadway Street West, Paris

Present: Mayor Bailey, Councillors Wheat, MacAlpine, Laferriere, Howes, Bell, Peirce, Chambers, Miller and Gatward

Regrets: Councillor Coleman

Staff: Bradley, Hewitt, Stevenson, Walton, Trotter, Zuidema, Mifflin and Boyd

Mayor Bailey in the Chair.

Approval of Agenda Moved by – Councillor Howes Seconded by – Councillor Miller That the Brant County Council agenda for Tuesday, June 25, 2019 be approved, with an amendment to the order of business to hear the Library Branch Update prior to the Development Charges Public Hearing and an addition under ‘In Camera’. Carried

Delegations / Petitions / Presentations

Sam Sianas and Jackie Muller, Ontario Clean Water Agency – Presentation of Energy Conservation Cheque to Brant County Council Mr. Sianas reviewed the initiative to install a variable frequency drive on the 200hp centrifugal blower at the County’s Water Pollution Control Plant in Paris. At a capital cost of $134,500, this project has resulted in energy savings of 304,790 kwH, representing a cost savings of approximately $42,600 per year. He presented to the County of Brant a cheque in the amount of $34,441.27, being an energy conservation incentive received.

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Brant County Council Minutes Page 2 Tuesday, June 25, 2019 Fred Gladding, Chair and Alice Sroka, Member - County of Brant Public Library Board – Main Library Branch Build – Update Mr. Gladding reviewed that in 2016, the Library Board undertook a needs analysis for the Paris Branch, where it was reported that the current structure is beyond its life as a library building and recommending that the County adopt a main branch system, where support and administration for all branches would be provided from one central location. Mr. Gladding reviewed growth in patronage and circulation since 2006 and the recommendation that a new structure between 20,000 and 25,000 square feet in size be constructed.

Mr. Gladding reviewed that a site selection process and public consultation were undertaken and the Syl Apps Community Centre site was endorsed as the preferred location. Since then, there have been several advancements, including preliminary reports from the Paris Downtown Master Plan process and strong public support for retaining the library as a cultural anchor in the downtown core. In light of these considerations, the Library Board is now seeking support from Council to re-establish the site selection committee with a focus on the downtown / Broadway Street / Mechanic Street area.

In response to questions, Mr. Gladding indicated that the Library’s Chief Executive Officer (CEO) is in contact with County Senior Staff and that the current Brant County O.P.P. Detachment building was not considered in the original consultant’s site review. Kelly Bernstein, CEO, confirmed that the current building is approximately 14,000ft2, over three floors, some spaces of which are not accessible or functional.

Public Meeting – Development Charges Background Study / By-law Michael Bradley, Chief Administrative Officer, reviewed the process for the Five-Year Review of the Development Charges Background Study and public and stakeholder consultations. The purpose of this meeting is to receive input from the public.

Bryon Tan, Watson and Associates, introduced that this is the Statutory Public Meeting under the Development Charges Act, to receive input from the public. He reviewed the study process and timelines, which started in May, 2018. An addendum report will be released in early July, reflecting changes from other studies completed since the original report. Mr. Tan outlined capital projects and services that cannot be included in the Development Charges, mandatory and discretionary exemptions and implemented and pending legislative changes, including the provision for local services policies. He presented the growth forecast, services considered, current development charge rates and revised calculated development charges.

Mr. Tan reviewed next steps, including the release of the addendum report in early July and the passage of the by-law on July 23, 2019.

Public Hearing for Comments from Members of the Public In Attendance

Matt Johnson, Urban Solutions, requested clarification as to whether part of the Bishopsgate Road interchange and the Grand River Street North Environmental Assessment would be included in the development charges study. Rob Walton, General Manager of Operations, responded that there will be some adjustments to both these projects in the addendum

There being no other members of the public indicating an interest to speak, Mayor Bailey declared the Public Meeting regarding Development Charges closed.

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Brant County Council Minutes Page 3 Tuesday, June 25, 2019

Disposition of Delegations

Main Library Branch Build Moved by – Councillor Chambers Seconded by – Councillor Laferreiere

That County of Brant Council supports the Library Board’s further examination of options for a preferred location for the new Main Branch / Administrative Office for the County of Brant Library. .Carried

Development Charges Moved by – Councillor Peirce Seconded by – Councillor Bell

That the presentation and submission made as part of the Development Charges Background Study Public Hearing be received. .Carried

Approval of Minutes Moved by – Councillor Howes Seconded by – Councillor Bell

That the County of Brant Council minutes of May 28, 2019 and June 10, 2019 be approved. .Carried

Consent Items to be Approved Moved by – Councillor Bell Seconded by – Councillor Howes

That the following consent item be approved:

1. That the Strategic Asset Management Policy (SAMP) and Roads and Structures Addendums be approved. .Carried

Councillor Bell commented on the scope of work and effort required to proceed from approval of the Strategic Asset Management Policy to the implementation of an Asset Management Plan within the legislative timeframes. He asked about how levels of service are determined and requested further examination as part of the 2020 budget process. Mr. Bradley reviewed that staff resources are in place to undertake this implementation.

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Brant County Council Minutes Page 4 Tuesday, June 25, 2019 Consent Items to be Received as Information Moved by – Councillor Miller Seconded by – Councillor Gatward

That the following consent items be received as information: 1. Historic Sites and Monuments Board of Canada and Parks Canada – Status of Consideration of The Bawcutt Centre for Designation as a National Historic Site. 2. Honourable Ernie Hardeman, Minister of Agriculture, Food and Rural Affairs – Response to Concerns Regarding Odour Complaints from Cannabis Production. 3. Ministry of Natural Resources and Forestry – Rabies Vaccine Oral Bait Distribution, Summer and Fall, 2019. 4. Brant County Health Unit – Correspondence to Premier and Minister of Health – Implications of the 2019 Budget on Local Public Health Systems. 5. M. Ferguson – Concerns Regarding Proposed Roundabout at Intersection of Grand River Street North and Silver Street. 6. Andrew Jones – Concerns Regarding Traffic at Intersection of William Street and Grand River Street North. 7. County of Brant Public Library Board Minutes of April 9, 2019. 8. John Noble Home Committee of Management Minutes of June 12, 2019. 9. Association of Municipalities of Ontario: • Watch Files (May 30, June 6, 12 and 20, 2019) • Policy Update – Provincial Cabinet Shuffle • Policy Update – The Legislature Rises and Waste Related Developments • Policy Update – Bill 108 Receives Royal Assent with Several Amendments • Policy Update – AMO on Bill 108, More Homes, More Choices Act, 2019 • Policy Update – Welcome Fiscal Relief for this Year • Policy Update – Money-Saving Solutions – Some Help is at Hand • Gas Tax Update – Federal Budget Commits to One-Time Doubling of Gas Tax Funds • Conference Update – Request for Delegation Meetings Now Available • Breaking News – AMO Partners with Occupational Health and Safety Service Provider 10. South Central Ontario Region (SCOR) Economic Development Corporation – Funding Programs You Need to Know About. 11. Ontario Clean Water Agency – Waterline Newsletter – Spring, 2019. 12. Brant County Board of Health Minutes of April 24, 2019. 13. Brant County Board of Health Minutes of May 15, 2019. 14. Long Point Region Conservation Authority Board of Directors Minutes of May 1, 2019. 15. Grand River Conservation Authority Summary of General Membership Meeting – May 24, 2019. 16. Thank You Letters / Cards – Brant County Genealogical Society, Lynn Dale. .Carried Discussion was held on the following: • The elevator upgrades at the County of Brant Library – Paris Branch have been completed. • Concern was expressed about the level of Provincial and Federal oversight of cannabis operations and lack of local input, notification and controls. • Councillor Laferriere reviewed a request for an information / consultation session on the Grand River Street North Environmental Assessment to be held at Telfer Place, for the residents there, who will be greatly impacted by proposed changes to that road. Mayor Bailey offered to make arrangements for a session in cooperation with Councillor Laferriere and Councillor Howes. Page 110 of 172

Brant County Council Minutes Page 5 Tuesday, June 25, 2019 O.P.P. Detachment Committee Report – June 3, 2019 Councillor Peirce, Vice-Chair, presented the following recommendations of the O.P.P. Detachment Committee, from its meeting held on June 3, 2019:

1. That the colour board for the O.P.P. Detachment project be amended to introduce three (3) alternative colours for various common areas within the building;

And that these changes not apply to any secure / sensitive areas.

Moved by – Councillor Peirce Seconded by – Councillor Chambers

That the Brant County O.P.P. Detachment Committee report of June 3, 2019 be approved. .Carried

Community Services Committee Report – June 3, 2019 Councillor Peirce, Chair, presented the following recommendations of the Community Services Committee, from its meeting on June 3, 2019:

1. Whereas the County of Brant supports the delivery of the Can We Help Program and the After School Program in our community;

And Whereas the County of Brant receives an annual funding allocation from the National Child Benefit Program through the City of Brantford as the Service Manager for Brant County;

That the County of Brant enter into a Funding Agreement with the City of Brantford for the 2019 Can We Help and After School Programs;

And that a by-law authorizing the Mayor and the Clerk to execute this agreement be presented to County of Brant Council for consideration.

2. That the following nominees be approved for induction, later this year, into the Sports Hall of Fame at the South Dumfries Community Centre and the Burford Community Centre: • Baylea Wilkins – Athlete (Burford); • Roger and Edith Davis – Builders (Burford); • 1981 Bantam Hockey Team (Burford); and • 1958 St. George Cardinals Women’s Softball Team (South Dumfries).

Moved by – Councillor Peirce Seconded by – Councillor Bell

That the Community Services Committee report of June 3, 2019 be approved. .Carried

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Brant County Council Minutes Page 6 Tuesday, June 25, 2019 Planning Advisory Committee Report – June 4, 2019 Councillor Wheat, Chair, presented the following recommendations of the Planning Advisory Committee from its meeting on June 4, 2019:

1. That application ZBA 14/19/MD from Donald, Sharon and Delbert Wright, applicants and owners of Part Lot 4, Concession 3, geographic Township of Burford in the County of Brant, located at 189 Maple Avenue North, to rezone a portion of the subject lands from Agricultural (A) to a special provision temporary zone to permit the continuation of an existing garden suite for a period of up to three (3) years be approved.

2. That application ZBA 13/19/MD from James Howell, applicant and owner of Part of Lot 9, Concession 4, geographic Township of South Dumfries in the County of Brant, located at 225 Howell Road, to rezone a portion of the subject lands from Special Exception Temporary (T-46) to a special exemption agricultural zone to allow for the additional permanent use of a special events pavilion, accessory to the cider operation and apple business, limited to a maximum of one-hundred and forty (140) persons, be approved. 3. That application ZBA 4/18/MD from J.H. Cohoon Engineering Ltd., agent for Sharon, Shawn and Anita Beal, applicants and owners of Part Lot 2, Concession 2, West of the Grand River, Plan 2R-1201, Part 2, geographic Township of South Dumfries in the County of Brant, located at 142 West River Road to rezone a portion of the subject lands from Agricultural (A) to a special provision agricultural zone to permit a seasonal campground consisting of twelve (12) campsites, to permit a tourist-oriented business involving boat excursions and its associated parking, and to allow the off-season storage of recreational vehicles be approved.

4. That the Cemetery Advisory Committee be requested to review the policy related to the replacement of cemetery fences, to compare the cost of chain link in restoration of pressed-steel fences and to consider allowing salvage of removed fence materials for use in another County project.

Moved by – Councillor Wheat Seconded by – Councillor Bell

That the Planning Advisory Committee report of June 4, 2019 be approved. .Carried

Corporate Development Committee Report – June 10, 2019 Councillor Chambers, Chair, presented the following recommendations of the Corporate Development Committee from its meeting on June 10, 2019:

1. That the application for a noise exemption from Section 5(a), of Schedule B, of the County of Brant Noise By-law Number 185-00, be granted to the owners of 10 Mimi Court, to permit noise from amplified music outdoors on July 13, 2019 from 2:00 p.m. to 11:00 p.m. for a family gathering.

2. That the request from Colleen Durham for Council to revisit the decision to prohibit raising chickens in areas not zoned Agricultural be received as information.

3. That the County of Brant forward a Community Support Letter to the St. George Lawn Bowling Club in support of their grant application to the New Horizons for Seniors Program. Page 112 of 172

Brant County Council Minutes Page 7 Tuesday, June 25, 2019 4. That application CIP-19-03, received from Wayne Stephenson for the property at 86 Grand River Street North, Unit 3, be approved for a Façade Improvement Grant for a total of $1,717.60, being 50% of the eligible costs of $3,435.20.

5. Whereas Section 10(2)c.1 of the Development Charges Act requires that “the development charges background study shall include consideration of the use of more than one development charge by-law to reflect different needs for services in different areas” (Area Specific Development Charges);

And Whereas the current County of Brant Development Charges By-law provides for area-rating for water, wastewater and stormwater, where the service is available, with all other services being recovered on a uniform, County-wide basis;

That the County of Brant continue with the approach to calculate development charges on an area-specific basis for water, wastewater and stormwater, while all other services are charged on a uniform, County-wide basis;

And that the report on the Status of Development Charges Background Study Update be received as information.

6. Whereas County Council’s endorsement of the Water Division’s Operational Plan is a requirement for compliance with the Province’s approvals framework for municipal drinking water systems;

And Whereas the protocol for acknowledgement of this endorsement is via application of the Mayor’s signature to Element 3 “Commitment and Endorsement” of the Operational Plan;

And Whereas previous terms of Council have endorsed the Operational Plan;

That the current term of Brant County Council acknowledge endorsement of the Operational Plan by authorizing the Mayor to apply his signature to Element 3 “Commitment and Endorsement” of the Operational Plan.

7. That the County approve the detailed design for implementation of the Wayfinding Strategy for the County of Brant.

Moved by – Councillor Chambers Seconded by – Councillor Peirce

That the Corporate Development Committee report of June 10, 2019 be approved. .Carried

Public Works Committee Report – June 11, 2019 Councillor Gatward, Chair, presented the following recommendations of the Public Works Committee from its meeting on June 11, 2019:

1. Whereas the County of Brant received a letter from the Ministry of the Environment, Parks and Conservation (MEPC), dated September 5, 2018, providing approval to proceed with the preferred solution as determined through the Tutela Heights Road Slope Stability Municipal Class Environmental Assessment (MCEA) Study;

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Brant County Council Minutes Page 8 Tuesday, June 25, 2019 And Whereas the MEPC letter also noted the requirement for the preparation of a Road Closure Management Plan by August, 2019 and to hold a public meeting prior to finalizing the plan;

And Whereas approximately 50% of the Tutela Heights Road Slope Stability MCEA Study Area was transferred to the City of Brantford on January 1, 2017;

And Whereas the City of Brantford has requested that the preparation of the Road Closure Management Plan be delayed to December, 2020 so they can complete a number of studies that would be considered during the development of the Plan;

That the County request from the MEPC an extension to the preparation of the Road Closure Management Plan to December, 2020.

2. That PW-RFT-19-03 “Cornwell Road Culvert Replacement” be awarded to Robert M. Simon Construction Ltd. for the bid price of $308,672.61, excluding HST.

3. That based on the cost and timing issues found with PW-RFT-19-01 and other bridge tenders, staff be directed to review the current bridge management strategy to seek out efficiencies and other cost saving opportunities, with findings and proposed changes to be presented to Committee in a future report ahead of 2020 budget deliberations.

4. Whereas the ongoing integrity of the Supervisory Control And Data Acquisition (SCADA) system used to control the County’s municipal water production, treatment, storage and distribution systems is essential for the provision of satisfactory customer service and regulatory compliance;

And Whereas it is necessary to upgrade older equipment;

And Whereas upgrading equipment provides opportunity to implement modern technology that is a good fit for ongoing operations;

And Whereas it is paramount that any changes to the SCADA System be compatible with existing equipment and programming and that the changes be implemented seamlessly;

And Whereas SUMMA Engineering Ltd., who have provided an exceptionally high level of service to design, program, install and maintain the current SCADA System at a reasonable cost are best suited to carry out the changes;

And Whereas the County’s Purchasing Policy provides for acceptance of quotes from a single source if determined to be in the best interests of the County;

And Whereas SUMMA Engineering Ltd. have submitted a quote to upgrade certain equipment and implement modern technology that upon review staff have found to be fair and reasonable;

That the County accept the quote and enter into an agreement with SUMMA Engineering Ltd. for $229,714.73, plus HST.

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Brant County Council Minutes Page 9 Tuesday, June 25, 2019

5. Whereas the County of Brant wishes to establish Municipal Access Agreements with utility companies operating within the County limits;

And Whereas the County of Brant wishes to establish fees that recover internal costs from utility companies to oversee their activities within the County’s road system;

And Whereas the County has been approached by SILO Wireless Inc. to enter into a Municipal Access Agreement;

That staff be directed to enter discussions with all utility companies for the purpose of negotiating Municipal Access Agreements, including fee structures.

6. That the School Crossing Guard Warrant Policy be approved;

And that the previous School Crossing Guard Warrant Policy LS-2010-02 be repealed.

7. Whereas Brant County is undertaking a program to upgrade the water meters and meter reading technology;

And Whereas success of the program requires access to all properties having a municipal water service and installation of an Automated Meter Reading transmitter at these properties;

And Whereas consequences for non-compliance will enhance the success of the program;

That the Fees and Charges By-law be revised to include provision for: i. A monthly fee of $200.00 per month for properties where access is not gained with reasonable effort; ii. Shut-off of the municipal water service to properties, with the account holder paying the standard fees for turn-off and turn-on, where the $200.00 fee has been applied for three (3) months; and iii. A $75.00 fee for each manual water meter read at properties that are non- compliant with the program to install an Automatic Meter Reading transmitter. This fee to apply to regular monthly reads and any special water meter reads required at the property.

8. Whereas since 2002 Brant County has teamed with the City of Brantford and the Grand River Conservation Authority to provide a Rural Water Quality Program to protect groundwater and surface water not protected by the Province’s Source Protection Program;

And Whereas the latest agreement between the parties for the Rural Water Quality Program expired December 31, 2018;

And Whereas Brantford has chosen to not participate in 2019;

And Whereas continuation of the RWQP is in the best interest of the residents and businesses of Brant County;

And Whereas the County allocated $50,000 in the 2019 Capital Budget for the Rural Water Quality Program;

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Brant County Council Minutes Page 10 Tuesday, June 25, 2019 That a by-law to approve the funding agreement between Brant County and the Grand River Conservation Authority be presented to Council for their consideration;

And that the Mayor and the Clerk be authorized to sign the five (5) year (2019 to 2023 inclusive) Brant Rural Water Quality Funding Agreement.

Moved by – Councillor Gatward Seconded by – Councillor Miller

That the Public Works Committee report of June 11, 2019 be approved. .Carried

Discussion was held on the following: • With respect to the Tutela Heights Road Slope Stability Municipal Class Environmental Assessment Study, Councillor Gatward confirmed that monitoring would be ongoing and that if the road structure is compromised, an emergency closure could be undertaken. • In response to a question regarding the Rural Water Quality Program, Councillor Miller noted that the City of Brantford chose not to participate in 2019, but could return. • In response to a question, Mr. Walton reviewed that lighting at the roundabout at Rest Acres Road / Powerline Road would continue to be monitored, noting that additional construction on these roads and intersection would be undertaken over the next two (2) years. • Councillor Peirce agreed to bring the concerns regarding the intersection of Highway 53 and Colborne Street West up at the next Community Services Committee meeting to encouraged the O.P.P. to contact the Province regarding any intersection changes needed. • It was clarified that gravel to hard surface conversions occurring this year are part of projects approved in previous years’ budgets. No new projects were approved for 2019. • Councillor Miller commented that the Winter Debrief Report would be circulated to all members of Council. • Councillor Bell encouraged staff to move forward with the Brant Safe Streets Strategy as soon as possible to get some achievement towards this end.

Paramedic Services Committee Report – June 19, 2019 Councillor Laferriere presented the following recommendations of the Paramedic Services Committee from its meeting on June 19, 2019:

1. Whereas at the April 16, 2019 Paramedic Services Committee meeting, Committee passed a motion that correspondence be forwarded to the City of Brantford requesting an extension to the budget submission deadline to grant the Paramedic Services Committee until July 1, 2019 to finalize a submission for the 2020 budget;

And Whereas the City of Brantford responded and agreed to the Committee’s request;

And Whereas the paramedic industry is in a period of volatility given recent announcements by the provincial government regarding funding changes and review of the service delivery model;

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Brant County Council Minutes Page 11 Tuesday, June 25, 2019 That the Paramedic Services Committee approve the 2020 base budget as recommended in principle, including the amendments to add staff for 12-hour additional ambulance, starting July 1, 2020, at a cost of $278,250 and to reduce the Vehicle Transfer to Reserve Operational Budget from $280,000 to $80,000, to offset funding the increased level of service.

2. That the County of Brant submit an Influenza Immunization Program application to the Ministry of Health to allow for consideration of initiating an immunization, assessment and education program in the Fall of 2019, in cooperation with the LHIN and Brant/Brantford Paramedic Services (Community Paramedicine Program).

3. That the County of Brant enter into an eNotification Participation Agreement for the purpose of sharing patient health pathways and working towards a LHIN mandate of “work towards improving transitions for patients between different health sectors”, between Health Shared Services Ontario, Local Health Integration Network and the County of Brant (Brant/Brantford Paramedic Services);

And that a by-law authorizing the execution of this agreement be prepared for Council’s consideration.

Moved by – Councillor Laferriere Seconded by – Councillor MacAlpine

That the Paramedic Services Committee report of June 19, 2019 be approved. .Carried

COU-19-22 – Delegations at Association of Municipalities of Ontario (AMO) Conference Councillor Chambers commented that the South Central Ontario Region (SCOR) has secured a number of delegations and suggested that the County and SCOR support each other’s presentations.

Discussion was held regarding a possible presentation requesting funding towards the interchange at Bishopsgate Road and Highway 403. It was noted that a similar presentation was made at the Rural Ontario Municipal Association (ROMA) conference and it was suggested that the County refer this to and support the SCOR presentation.

It was suggested that a delegation be requested with the Minister of Energy, Northern Development and Mines to discuss the Paris Dam Hydro project, and its withdrawn funding.

Moved by – Councillor Miller Seconded by – Councillor Peirce

That the County of Brant request the following delegations with Provincial Ministers at the 2019 Association of Municipalities of Ontario (AMO) Conference: • Minister of Energy and Northern Development and Mines – Paris Dam .Carried Page 117 of 172

Brant County Council Minutes Page 12 Tuesday, June 25, 2019 Communications

Request for County of Brant to Host 2020 Post Traumatic Stress Disorder Awareness Day

Moved by – Councillor Laferriere Seconded by – Councillor Miller

That the County of Brant agree to host the 2020 Post Traumatic Stress Disorder Awareness Day ceremony. .Carried

Resolutions

Task Force to Explore the Potential for a Joint Animal Control and Pound Services Program Moved by – Councillor Laferriere Seconded by – Councillor Miller

Whereas the County of Brant (the “County”) and the City of Brantford (the "City”) have an interest in the provision of quality and fiscally-responsible animal control and pound services;

And Whereas the two communities currently enjoy a number of positive and efficient partnerships;

And Whereas the respective communities may realize positive benefits by exploring joint partnerships regarding the delivery of animal service programs;

And Whereas municipal staff from the County, the City and other neighbouring communities have already commenced preliminary discussions regarding such partnership opportunities;

And Whereas City Council, at its June Committee of the Whole meeting, recommended that a Joint Task Force be created to explore a long-term joint-municipal facility and operational opportunities regarding the provision of animal control and pound services;

Now therefore be it resolved that the County participate in a Joint Task Force with the mandate to explore the potential for a joint animal control and pound services program and to recommend options to be considered by the Councils of both communities by September 30, 2019;

That the County select two members of Council to sit on the Joint Task Force being proposed by the City;

And that the Task Force be supported by County staff. .No Vote – Motion to Amend Follows

Discussion was held regarding this proposal, whether it would be limited to the City of Brantford and the County of Brantford or include other neighbouring communities. It was noted that a similar resolution is being considered by City of Brantford Council this evening. In discussion, concern was expressed about the feasibility of a September, 2019 deadline for a submission to Councils. Questions were raised regarding the applicability of some of the ‘Whereas’ clauses and it was suggested that the County amend the resolution to retain the operative clause only.

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Brant County Council Minutes Page 13 Tuesday, June 25, 2019

Moved by – Councillor Chambers Seconded by – Councillor Peirce

That the resolution for a joint animal control and pound services program be amended to remove the ‘whereas’ clauses. .Carried

Mayor Bailey then presented the following resolution, as amended:

“That the County participate in a Joint Task Force with the mandate to explore the potential for a joint animal control and pound services program and to recommend options to be considered by the Councils of both communities by September 30, 2019;

That the County select two members of Council to sit on the Joint Task Force being proposed by the City;

And that the Task Force be supported by County staff”. .Carried

In Camera Moved by – Councillor Wheat Seconded by – Councillor MacAlpine

That Brant County Council convene In Camera to discuss a litigation matter affecting the municipality and advice that is subject to solicitor-client privilege (verbal update on LPAT hearing). .Carried

Council convened In Camera at 7:48 p.m. to discuss a litigation matter affecting the municipality and advice that is subject to solicitor-client privilege. This portion of the meeting is recorded in the Confidential – In Camera session of June 25, 2019. Council reconvened in Open Session at 8:45 p.m. on a motion of Councillors Bell and Peirce.

Appointments to Joint Task Force to Explore the Potential for a Joint Animal Control and Pound Services Program Councillor Laferriere offered to serve on the task force. Councillor Chambers suggested a rural representative, noting that animal control needs are different for urban and rural areas.

Moved by – Councillor Howes Seconded by – Councillor Bell

That Councillor Marc Laferriere and Councillor Robert Chambers be appointed to the Joint Task Force to Explore the Potential for a Joint Animal Control and Pound Services Program. .Carried

By-laws Moved by – Councillor MacAlpine Seconded by – Councillor Wheat

That the following by-laws be now read a first time: Page 119 of 172

Brant County Council Minutes Page 14 Tuesday, June 25, 2019 1. By-law Number 73-19 to amend County of Brant Fees and Charges By-law Number 7-19 (Water – Fees for Non-Compliance, Recreation – Rollerskate Rental). 2. By-law Number 74-19 to authorize the execution of a Funding Agreement with the City of Brantford for the disbursement of funds under the Provincial 2019 Can We Help Funding Assistance Program. 3. By-law Number 75-19 to authorize the execution of a Funding Agreement with the City of Brantford for the disbursement of funds under the Provincial 2019 After School Program. 4. By-law Number 76-19 to authorize the execution of a Lease Agreement between the County of Brant and the Trustees of the St. George United Church. 5. By-law Number 77-19 to assume 0.30m reserves being Part of Block 176, 2M-1893 and Block 148, Plan 2M-1938, for road purposes being Grandville Circle. 6. By-law Number 78-19 to amend By-law Number 121-08, the Sign By-law for th County of Brant, as amended (Swartzentruber, 777 Watts Pond Road). 7. By-law Number 79-19 to amend County of Brant Fence By-law Number 54-03 (193 Howell Road). 8. By-law Number 80-19 to authorize the execution of an Amendment to the Collaborative Research Agreement between McMaster University and the Corporation of the County of Brant for a Community Paramedicine Initiative for Older Adults Living in Subsidized Housing. 9. By-law Number 81-19 to authorize the execution of a Health Partner Integration Information Management and Network Services Agreement between Health Shared Services Ontario and the Corporation of the County of Brant with respect to Client Health and Related Information System Services. 10. By-law Number 82-19 to authorize the execution of a Health Partner Integration Data Sharing Agreement between Hamilton Niagara Haldimand Brant Local Health Integration Network and the Corporation of the County of Brant with respect to Client Health and Related Information System Services. 11. By-law Number 83-19 to authorize the execution of a Pre-Servicing Agreement with Grandville Inc. for property located on Arlington Parkway, Paris. 12. By-law Number 84-19 to amend By-law Number 61-16, the Zoning By-law for the County of Brant, as amended (Beal, 142 West River Road). 13. By-law Number 85-19 to amend By-law Number 61-16, the Zoning By-law for the County of Brant, as amended (Losani Homes, Part of Lots 11 and 12, Concession 1, geographic Township of Brantford). 14. By-law Number 86-19 to amend By-law Number 61-16, the Zoning By-law for the County of Brant, as amended (Caruso, 1004 Sawmill Road). 15. By-law Number 87-19 to amend By-law Number 61-16, the Zoning By-law for the County of Brant, as amended (Howell, 225 Howell Road). 16. By-law Number 88-19 to amend By-law Number 61-16, the Zoning By-law for the County of Brant, as amended (Wright, 189 Maple Avenue North). 17. By-law Number 89-19 to amend Parking By-law Number 4-19 (Municipal Parking Lot 10, 10 Main Street North, St. George). 18. By-law Number 90-19 to authorize the execution of a Municipal Access Agreement between the Corporation of the County of Brant and Silo Wireless with respect to telecommunications equipment in municipal right of ways. 19. By-law Number 91-19 to authorize the execution of an Agreement with the Grand River Conservation Authority for the Provision of a Rural Water Quality Program. 20. By-law Number 92-19 to confirm the proceedings of Council. .Carried

Page 120 of 172

Brant County Council Minutes Page 15 Tuesday, June 25, 2019 Moved by – Councillor MacAlpine Seconded by – Councillor Wheat

That the following by-laws be now read a second time and all clauses and preambles be adopted: 1. By-law Number 73-19 to amend County of Brant Fees and Charges By-law Number 7-19 (Water – Fees for Non-Compliance, Recreation – Rollerskate Rental). 2. By-law Number 74-19 to authorize the execution of a Funding Agreement with the City of Brantford for the disbursement of funds under the Provincial 2019 Can We Help Funding Assistance Program. 3. By-law Number 75-19 to authorize the execution of a Funding Agreement with the City of Brantford for the disbursement of funds under the Provincial 2019 After School Program. 4. By-law Number 76-19 to authorize the execution of a Lease Agreement between the County of Brant and the Trustees of the St. George United Church. 5. By-law Number 77-19 to assume 0.30m reserves being Part of Block 176, 2M-1893 and Block 148, Plan 2M-1938, for road purposes being Grandville Circle. 6. By-law Number 78-19 to amend By-law Number 121-08, the Sign By-law for th County of Brant, as amended (Swartzentruber, 777 Watts Pond Road). 7. By-law Number 79-19 to amend County of Brant Fence By-law Number 54-03 (193 Howell Road). 8. By-law Number 80-19 to authorize the execution of an Amendment to the Collaborative Research Agreement between McMaster University and the Corporation of the County of Brant for a Community Paramedicine Initiative for Older Adults Living in Subsidized Housing. 9. By-law Number 81-19 to authorize the execution of a Health Partner Integration Information Management and Network Services Agreement between Health Shared Services Ontario and the Corporation of the County of Brant with respect to Client Health and Related Information System Services. 10. By-law Number 82-19 to authorize the execution of a Health Partner Integration Data Sharing Agreement between Hamilton Niagara Haldimand Brant Local Health Integration Network and the Corporation of the County of Brant with respect to Client Health and Related Information System Services. 11. By-law Number 83-19 to authorize the execution of a Pre-Servicing Agreement with Grandville Inc. for property located on Arlington Parkway, Paris. 12. By-law Number 84-19 to amend By-law Number 61-16, the Zoning By-law for the County of Brant, as amended (Beal, 142 West River Road). 13. By-law Number 85-19 to amend By-law Number 61-16, the Zoning By-law for the County of Brant, as amended (Losani Homes, Part of Lots 11 and 12, Concession 1, geographic Township of Brantford). 14. By-law Number 86-19 to amend By-law Number 61-16, the Zoning By-law for the County of Brant, as amended (Caruso, 1004 Sawmill Road). 15. By-law Number 87-19 to amend By-law Number 61-16, the Zoning By-law for the County of Brant, as amended (Howell, 225 Howell Road). 16. By-law Number 88-19 to amend By-law Number 61-16, the Zoning By-law for the County of Brant, as amended (Wright, 189 Maple Avenue North). 17. By-law Number 89-19 to amend Parking By-law Number 4-19 (Municipal Parking Lot 10, 10 Main Street North, St. George). 18. By-law Number 90-19 to authorize the execution of a Municipal Access Agreement between the Corporation of the County of Brant and Silo Wireless with respect to telecommunications equipment in municipal right of ways. 19. By-law Number 91-19 to authorize the execution of an Agreement with the Grand River Conservation Authority for the Provision of a Rural Water Quality Program. 20. By-law Number 92-19 to confirm the proceedings of Council. .Carried Page 121 of 172

Brant County Council Minutes Page 16 Tuesday, June 25, 2019

In response to a question, Councillor Wheat expressed the opinion that a one-year lease agreement for the St. George Parking Lot at 10 Main Street North is appropriate at this time.

Moved by – Councillor MacAlpine Seconded by – Councillor Wheat

That the following by-laws be now read a third time, passed, signed and executed: 1. By-law Number 73-19 to amend County of Brant Fees and Charges By-law Number 7-19 (Water – Fees for Non-Compliance, Recreation – Rollerskate Rental). 2. By-law Number 74-19 to authorize the execution of a Funding Agreement with the City of Brantford for the disbursement of funds under the Provincial 2019 Can We Help Funding Assistance Program. 3. By-law Number 75-19 to authorize the execution of a Funding Agreement with the City of Brantford for the disbursement of funds under the Provincial 2019 After School Program. 4. By-law Number 76-19 to authorize the execution of a Lease Agreement between the County of Brant and the Trustees of the St. George United Church. 5. By-law Number 77-19 to assume 0.30m reserves being Part of Block 176, 2M-1893 and Block 148, Plan 2M-1938, for road purposes being Grandville Circle. 6. By-law Number 78-19 to amend By-law Number 121-08, the Sign By-law for th County of Brant, as amended (Swartzentruber, 777 Watts Pond Road). 7. By-law Number 79-19 to amend County of Brant Fence By-law Number 54-03 (193 Howell Road). 8. By-law Number 80-19 to authorize the execution of an Amendment to the Collaborative Research Agreement between McMaster University and the Corporation of the County of Brant for a Community Paramedicine Initiative for Older Adults Living in Subsidized Housing. 9. By-law Number 81-19 to authorize the execution of a Health Partner Integration Information Management and Network Services Agreement between Health Shared Services Ontario and the Corporation of the County of Brant with respect to Client Health and Related Information System Services. 10. By-law Number 82-19 to authorize the execution of a Health Partner Integration Data Sharing Agreement between Hamilton Niagara Haldimand Brant Local Health Integration Network and the Corporation of the County of Brant with respect to Client Health and Related Information System Services. 11. By-law Number 83-19 to authorize the execution of a Pre-Servicing Agreement with Grandville Inc. for property located on Arlington Parkway, Paris. 12. By-law Number 84-19 to amend By-law Number 61-16, the Zoning By-law for the County of Brant, as amended (Beal, 142 West River Road). 13. By-law Number 85-19 to amend By-law Number 61-16, the Zoning By-law for the County of Brant, as amended (Losani Homes, Part of Lots 11 and 12, Concession 1, geographic Township of Brantford). 14. By-law Number 86-19 to amend By-law Number 61-16, the Zoning By-law for the County of Brant, as amended (Caruso, 1004 Sawmill Road). 15. By-law Number 87-19 to amend By-law Number 61-16, the Zoning By-law for the County of Brant, as amended (Howell, 225 Howell Road). 16. By-law Number 88-19 to amend By-law Number 61-16, the Zoning By-law for the County of Brant, as amended (Wright, 189 Maple Avenue North). 17. By-law Number 89-19 to amend Parking By-law Number 4-19 (Municipal Parking Lot 10, 10 Main Street North, St. George).

Page 122 of 172

Brant County Council Minutes Page 17 Tuesday, June 25, 2019 18. By-law Number 90-19 to authorize the execution of a Municipal Access Agreement between the Corporation of the County of Brant and Silo Wireless with respect to telecommunications equipment in municipal right of ways. 19. By-law Number 91-19 to authorize the execution of an Agreement with the Grand River Conservation Authority for the Provision of a Rural Water Quality Program. 20. By-law Number 92-19 to confirm the proceedings of Council. .Carried

Next Meeting and Adjournment Council adjourned at 8:50 p.m. to meet again for a special meeting on Monday, July 8, 2019, immediately following the Corporate Development Committee and on Tuesday, July 23, 2019, 6:00 p.m. for the next regular meeting at the County of Brant Council Chambers.

______Secretary Page 123 of 172

August 27, 2019

Committee of the Whole – Community Development Report #2019-08-06

REPORT TO: Mayor and Members City Council

Your Committee of the Whole – Community Development submits the following recommendations from its meeting held on August 6, 2019:

1. Official Plan Amendment OP-06-18, Zoning By-law Amendment PZ-17-18, and Red-line Revision to a Draft Plan of Subdivision 29T-18504 (formerly 395 Hardy Road, south of the future Oak Park Road Extension) [Financial Impact - None], 2019-155

A. THAT Official Plan Amendment Application OP-06-18, submitted by Telephone City Aggregates (TCA), affecting the lands legally described as Part of Lots 18-21 and Part of the Road Allowance between Lots 18-19, Concession 3, in the Geographic Township of Brantford (formerly 395 Hardy Road), to apply a Modified Policy Area 130 to permit townhouses with a maximum of 8 dwelling units per block, BE APPROVED; and

B. THAT Zoning By-law Amendment Application PZ-17-18, submitted by Telephone City Aggregates (TCA), affecting the lands legally described as Part of Lots 18-21 and Part of the Road Allowance between Lots 18-19, Concession 3, in the Geographic Township of Brantford, to modify the “Holding-Residential Type 3 – Exception 10 Zone (H-R3-10)” to permit townhouses with a maximum of 8 dwelling units per block and site specific requirements in accordance with the applicable provisions as noted in Section 8.2 of Report 2019-155, BE APPROVED; and

C. THAT the Application to Red-line Draft Plan of Subdivision 29T-18504, submitted by Telephone City Aggregates (TCA), affecting the lands legally described as Part of Lots 18-21 and Part of the Road Allowance between Lots 18-19, Concession 3, in the Geographic Township of Brantford, BE APPROVED, subject to the conditions included in Section 8.4 “Conditions of Draft Plan Subdivision Approval” of Report 2019-155; and

D. THAT the By-law to remove the “Holding (H)” provision not be presented to Council for approval until a Subdivision Agreement has been entered into between the Owner of the Lands and the City; and

E. THAT Pursuant to Section 17(23), 34(18), and 51(38) of the Planning Act, R.S.O. 1990, c.P.13. the following statement SHALL BE INCLUDED in the Notice of Decision:

“Regard has been had for all written and oral submissions received from the public before the decision was made in relation to this planning matter, as discussed in Section 7.2 of Report 2019-155.

Page 124 of 172 Committee of the Whole – Community Development Page 2 Report #2019-08-06 August 27, 2019

2. Official Plan Amendment OP-01-19, Zoning By-law Amendment PZ-02-19 – Empire Communities – Wyndfield West Phase 7C [Financial Impact – None], 2019-214

A. THAT Official Plan Amendment Application OP-01-19, submitted by Empire Communities Ltd, affecting lands located on the south side of Shellard Lane, north of Munro Circle known as Block 43 on Approved Draft Plan of Subdivision for Wyndfield West Phase 7 (29T-16501), to re-designate a portion of these lands to “Neighbourhood Residential” to permit the creation of fourteen (14) single-detached residential lots, BE APPROVED; and

B. THAT Zoning By-law Amendment Application PZ-02-19, submitted by Empire Communities Ltd, affecting lands located on the south side of Shellard Lane, north of Munro Circle known as Block 43 on Approved Draft Plan of Subdivision for Wyndfield West Phase 7 (29T-16501), to change the zoning on a portion of these lands to “Holding – Residential Type 1D – Exception 6 Zone (H-R1D-6)” to permit the creation of fourteen (14) single-detached residential lots, BE APPROVED in accordance with the applicable regulations as noted in Section 8.2 of Report 2019-214; and

C. THAT the By-law to remove the “Holding (H)” provision from the subject lands not be presented to Council for approval until a subdivision agreement for Wyndfield West, Phase 7C has been entered into between the Owner of the subject lands and the City; and

D. THAT Pursuant to Sections 17(23), and 34(18) of the Planning Act, R.S.O. 1990, c.P.13. the following statement SHALL BE INCLUDED in the Notices of Decision:

“Regard has been had for all written and oral submissions received from the public before the decision was made in relation to this planning matter, as discussed in Section 7.2 of Report 2019-214.

3. Zoning By-law Amendment PZ-06-19 – 150 Savannah Oaks Drive and 29 Tallgrass Court [Financial Impact – None], 2019-419

A. THAT Zoning By-law Amendment Application PZ-06-19, submitted by Collier Project Leaders to change the zoning at 150 Savannah Oaks Drive and 29 Tallgrass Court to Business Park Industrial – Exception 5 Zone (M3-5)” and to “Business Park Industrial – Exception 11 Zone (M3-11)” to permit open storage and to permit a reduction in lot width BE APPROVED, subject to the application of a “Holding” provision on the lands identified as 150 Savannah Oaks Drive in accordance with the applicable provisions as noted in Section 8.2 of Report 2019-419; and

B. THAT the implementing By-law BE PRESENTED to Council for adoption following receipt of the Committee of Adjustment’s final decision on the related consent application to adjust the lot boundary by adding lands from 29 Tallgrass Court to 150 Savannah Oaks Drive; and Page 125 of 172 Committee of the Whole – Community Development Page 3 Report #2019-08-06 August 27, 2019

C. THAT the By-law to remove the “Holding (H)” provision from the subject lands not be presented to Council for approval until the Applicant has been issued a Site Alteration Permit addressing the construction of the berm to screen the open storage area, to the satisfaction of the City of Brantford; and

D. THAT Pursuant to Section 34(18) of the Planning Act, R.S.O. 1990, c.P.13. the following statement SHALL BE INCLUDED in the Notice of Decision:

4. 195 Henry Street – Application for Rogers Communications Inc. Telecommunication Tower [Financial Impact – None], 2019-373

THAT Innovation, Science and Economic Development Canada (ISED) BE ADVISED that pursuant to Report 2019-373, the City of Brantford has no concerns and concurs with Rogers Communications Inc.’s proposed installation of a telecommunication tower to be located at 195 Henry Street

5. Bill 108 - More Homes, More Choice Act, 2019 Information and Implications - Planning Process and Development Charges [Financial Impact – Unknown], 2019-448

A. THAT Report 2019-448 regarding Bill 108 - More Homes More Choice Act, 2019 BE RECEIVED; and

B. THAT the Premier of Ontario, the Minister of Municipal Affairs and Housing, Will Bouma, MPP, Brantford-Brant, Leaders of the New Democratic, Liberal and Green parties; the Association of Municipalities of Ontario, the Large Urban Mayors’ Caucus of Ontario, Mayors and Regional Chairs of Ontario BE ADVISED that the Council of The Corporation of the City of Brantford ENDORSES the following resolution regarding Bill 108 – More Homes More Choice Act, 2019:

WHEREAS The Government of Ontario, on June 6, 2019, passed the More Homes, More Choice Act, 2019, (Bill 108); and

WHEREAS the changes to the Local Planning Appeal Tribunal (LPAT), contained in Bill 108 will give LPAT the authority to make final planning decisions based on a subjective “best planning outcome” approach rather than compliance with municipal and provincially approved official plans and consistency with provincial plans and policy; and

WHEREAS Bill 108 restricts third party appeals of plans of subdivision only to the applicant, municipality, Minister, public body or prescribed list of persons; and

Page 126 of 172 Committee of the Whole – Community Development Page 4 Report #2019-08-06 August 27, 2019

WHEREAS Bill 108 takes local planning decision-making out of the hands of democratically elected municipal councils and puts it into the hands of a non-elected, unaccountable tribunal; and

WHEREAS the LPAT adds cost and delays delivery of affordable housing by expensive, time consuming hearings, contrary to the intent of the More Homes, More Choice Act, 2019; and

WHEREAS Regional and City Councils have spent millions defending provincially approved plans at the OMB/LPAT, including more than $5 million over the last three years; and

WHEREAS the reverting back to de novo hearings adds delays and costs to the housing delivery, as planning decisions start from scratch requiring lawyers, experts and witnesses, repeating the planning analysis already done by local councils; and

WHEREAS Ontario is the only province in Canada that empowers a separate adjudicative tribunal to review and overrule local decisions applying provincially approved plans:

NOW THEREFORE BE IT RESOLVED:

THAT the Minister of Municipal Affairs and Housing immediately restore the amendments to the Planning Act that mandated the evaluation of appeals on a consistency and conformity with Provincial policies and plans basis; and

C. THAT a copy of Report 2019-448 and the resolution referenced in Clause B above BE FORWARDED to the Ministry of Municipal Affairs and Housing in response to ERO Postings 019-0181, 019-0183 and 019-0184.

6. Amendments to the Ontario Heritage Act by the More Homes, More Choice Act (Bill 108) and Impacts to the Heritage Register Project [Financial Impact – None], 2019-410

A. THAT Report 2019-410 regarding amendments to the Ontario Heritage Act made by the More Homes, More Choice Act (Bill 108) and the resulting impacts to the Heritage Register Project BE RECEIVED; and

B. THAT Staff BE DIRECTED to monitor the release of regulations under the Ontario Heritage Act and update Council as necessary;

C. That a copy of Report 2019-410 be forwarded to the City of Brantford Heritage Committee for their information.

Page 127 of 172 Committee of the Whole – Community Development Page 5 Report #2019-08-06 August 27, 2019

7. Refund Request – Committee of Adjustment Consent Application B18/2019 (11 Sarah Street) [Financial Impact - $2,557.80], 2019-426

THAT the request for a refund for Committee of Adjustment Consent application B18/2019 (11 Sarah Street) in the amount of $2,557.80 submitted by Domenic Reale BE REFUSED.

8. Review of the Boundaries of Various Programs which Support Development within Downtown Brantford [Financial Impact – None], 2019- 290

A. THAT Report 2019-290 respecting the Review of the Boundaries of Various Programs which Support Development within Downtown Brantford BE RECEIVED; and

B. THAT Staff BE DIRECTED to review Downtown incentives and exemptions relating to Development Charges, Parkland Dedication, Cash-in-Lieu of Parkland, Parking Regulations, and Cash-in-Lieu of Parking following the completion of relevant studies as outlined in Report 2019-290; and

C. THAT with respect to the Downtown Community Improvement Plan:

i. By-law 58-2014 BE AMENDED to repeal clauses 2, 3, & 4 due to a lack of funding to continue implementation of the Plan; and

ii. The Downtown Incentive Programs Advisory Committee BE DISBANDED due to the fulfillment of its mandate and that Chapter 26 of the City of Brantford Municipal Code BE AMENDED by REPEALING Schedule 9; and

iii. That Staff BE DIRECTED to investigate options for a new Community Improvement Plan for the downtown to consider direct and indirect financial incentive programs such as, a tax Increment Grant Program for rental housing, and an administrative model, and report back to Council in Q2 of 2020.

9. 2018 Municipal Cultural Plan Annual Report, 2019-358

THAT the City of Brantford 2018 Municipal Cultural Plan Annual Report BE RECEIVED.

10. 2019-20 Cultural and Built Heritage Funding Program Allocations, 2019-449

A. THAT Staff Report No. 2019-449 regarding the 2019-20 Cultural and Built Heritage Funding Program applications BE RECEIVED; and

B. THAT funding BE AWARDED to the Canadian Military Heritage Museum in the amount of up to $83,000 (less ineligible HST) from the Cultural and Built Heritage Reserve (RF0570) for the “2019-2020 CMHM Accessible Washroom Project”; and Page 128 of 172 Committee of the Whole – Community Development Page 6 Report #2019-08-06 August 27, 2019

C. THAT the General Manager, Community Development BE AUTHORIZED to execute a funding agreement with the Canadian Military Heritage Museum, subject to approval as to form by the City Solicitor or designate; and

D. THAT the application by Wilfrid Laurier University to the Cultural and Built Heritage Funding Program for funding under the 2019-20 Cultural and Built Heritage Funding Program BE NOT APPROVED; and

E. THAT funding BE AWARDED to Woodland Cultural Centre in the amount of up to $100,000 (less ineligible HST) from the Cultural and Built Heritage Reserve (RF0570) for the “Save the Evidence Phase 3: Public Access and Safety” project; and

F. THAT the General Manager, Community Development BE AUTHORIZED to execute a funding agreement with Woodland Cultural Centre, subject to approval as to form by the City Solicitor or designate.

11. Brantford Heritage Committee Report Regarding Prominence Point Program and Prominence Point Signage

1. Prominence Point Program

THAT John Turner BE SELECTED as a candidate for induction in the Prominence Point Program.

2. Prominence Point Signage

WHEREAS the Prominence Point monument is a piece of Public Art owned and maintained by the City of Brantford; and

WHEREAS recommendations to Council with regards to the Public Art collection are made through the Public Art Subcommittee of the Brantford Cultural Advisory Committee; and

WHEREAS Prominence Point is in need of signage to identify and interpret the monument for citizens and visitors;

NOW THEREFORE BE IT RESOLVED THAT the Public Art Subcommittee of the Brantford Cultural Advisory Committee provide information and recommendations related to the procurement and installation of architectural and interpretive signage for Prominence Point.

12. Maria's Pizza - Waiving and Refunding of Fees

WHEREAS in 1968 Maria and Virgil Risi opened Maria’s Pizza at 428 Colborne Street; and

WHEREAS fire destroyed the original business on Sunday June 4, 2017; and Page 129 of 172 Committee of the Whole – Community Development Page 7 Report #2019-08-06 August 27, 2019

WHEREAS Maria’s Pizza has been rebuilt and reopened at the same location; and

WHEREAS the original Maria’s Pizza awning sign was rescued and reused as part of the new building signage; and

WHEREAS additional fees are required to be (or have already been) submitted by the Risi family as follows:

Fees to prepare and register the Encroachment Agreement; and

$1,807.80 application fee to apply to the Committee of Adjustment

NOW THEREFORE BE IT RESOLVED THAT the fees paid by Maria’s Pizza associated with the Encroachment Agreement and the Committee of Adjustment application BE WAIVED or REFUNDED, as the case may be.

Respectfully submitted,

Councillor Antoski, Chair

Page 130 of 172

August 27, 2019

Social Services Committee Report #2019-08-07

REPORT TO: Mayor and Members City Council

Your Social Services Committee submits the following recommendations from its meeting held on August 7, 2019:

1. Canada-Ontario Community Housing Initiative and Ontario Priorities Housing Initiative Investment Plan [Financial Impact: none], 2019-472

A. THAT the report on the Canada-Ontario Community Housing Initiative and the Ontario Priorities Housing Initiative Investment Plan BE RECEIVED; and

B. THAT the Canada-Ontario Community Housing Initiative (COCHI) and Ontario Priorities Housing Initiative (OPHI) Investment Plan, attached to Report 2019-472 as Appendix A, BE APPROVED; and

C. THAT the General Manager, Health & Human Services BE AUTHORIZED AND DIRECTED to execute a Transfer Payment Agreement between The Corporation of the City of Brantford and Her Majesty the Queen in right of Ontario as represented by the Minister of Municipal Affairs and Housing, and any ancillary documents thereto, in a form approved by the City Solicitor; and

D. THAT the Director of Housing BE AUTHORIZED to reallocate capital and operating dollars within the funding streams as may be necessary to facilitate total expenditures of the COCHI and OPHI funding allocations; and

E. THAT the Director of Housing BE DIRECTED to fund the capital repair projects as identified in Appendix B to Report 2019-472 from COCHI and OPHI in the total amount of $2,208,262; and

F. THAT the Director of Housing BE AUTHORIZED to revise or add capital repair projects to Appendix B for funding from COCHI or OPHI, as may be needed, to ensure full expenditure of the allocations; and

G. THAT the Director of Housing BE AUTHORIZED to develop and submit a Sustainability Plan for COCHI on behalf of the City of Brantford as Service Manager.

2. Employment Services Transformation Update [Financial Impact: None], 2019-457 THAT Report 2019-457 “Employment Services Transformation Update” BE RECEIVED.

Page 131 of 172 Social Services Committee Report #2019-08-07 Page 2

3. Update to Child Care Funding and Service System Plan for Children’s Services and Early Years [Financial Impact: None], 2019-462

THAT Staff report 2019-462 “Update to Child Care Funding and Service System Plan for Children’s Services and Early Years”, BE RECEIVED.

Respectfully submitted,

Councillor Weaver, Chair

Page 132 of 172

Date: August 21, 2019

To: Mayor and Members of Council Social Services Committee

From: Jo Cupoli-Atanas, General Manager Health and Human Services

Re: Requested Information, Gross Estimates 2020 Childcare & Early Years Allocations

As per the resolution of the August 7, 2019 Social Services Committee, please find below a chart outlining 2019 gross allocations compared to 2020 estimated gross allocations.

Please note, we are aware there have been a number of provincial funding announcements made this week surrounding Child Care and Early Years funding that may impact the figures presented below. Once we receive our final allocations we will ensure budgets are updated and presented for consideration in the upcoming 2020 budget estimates process.

Gross Provincial 2019 vs 2020 Allocation by 2020 (Reduction) Operating / Administration 2019 Estimated Increase

Operating 15,684,525 15,874,709 190,184

Administration 1,496,514 953,440 (543,075)

 The allowable provincial threshold for administration funding will decrease by an estimated $543,075.

 As a result of this decrease, staffing and service model changes were made in May of 2019 to reduce our gross expenditures by January 1, 2020.

 Separate from the above chart, there is still a new 2020 municipal pressure estimated at $594,123 as a result of new provincial cost sharing requirements.

 The majority of this budget pressure for 2020 will be mitigated though the use of a 100% provincial unconditional grant funding.

Jo Atanas General Manager Health and Human Services

Health and Human Services 220 Colborne Street, P.O. Box 845 Brantford, ON N3T 5R7 Phone: 519-759-3330 Fax: 519-759-5796 Page 133 of 172

August 27, 2019

Special Committee of the Whole – Operations and Administration Report #2019-08-12

REPORT TO: Mayor and Members City Council

Your Committee of the Whole – Operations and Administration submits the following recommendation from its Special Meeting held on August 12, 2019:

1. Hearing pursuant to Article 8 of Chapter 328 of the City of Brantford Municipal Code – General Provisions Issue of Licences – Appeal of the May 3, 2019 decision of the Issuer of Licences to refuse to issue a City of Brantford Business Licence – Lodging House for Darling Place Residence, 226 Darling Street, Brantford Ontario (Business Licence Application 19- 00178LH)

THAT the request made by Umair Sharif for adjournment of the hearing pursuant to Article 8 of Chapter 328 of the City of Brantford Municipal Code – General Provisions Issue of Licences BE GRANTED for a period of not less than 30 days and not more than 60 days, to a date that is agreeable to Legal Counsel for the appellant and the City.

Respectfully submitted

Councillor Antoski, Chair Page 134 of 172

August 27, 2019

Committee of the Whole – Operations and Administration Report #2019-08-13

REPORT TO: Mayor and Members City Council

Your Committee of the Whole – Operations and Administration submits the following recommendations from its meeting held on August 13, 2019:

1. Joint Use Agreement [Financial Impact – None], 2019-467

A. THAT Report 2019-467 titled “Joint Use Agreement” BE RECEIVED; and

B. THAT the Clerk BE DIRECTED to place the Joint Use Agreement as appended between The Corporation of the City of Brantford, the Grand Erie District School Board (GEDSB) and the Brant Haldimand Norfolk Catholic District School Board (BHNCDSB) on the Council signing by-law, and that staff BE DIRECTED to present a by-law to update the Parks and Recreation Affiliation Policy #006 to remove reference to the Joint Use Agreement.

2. Approval of the Community Safety and Well-Being Advisory Committee [Financial Impact - None], 2019-418

A. THAT Staff Report 2019-418, Approval of the Community Safety and Well- Being Advisory Committee, BE RECEIVED; and

B. THAT, as required under Section 187 of the Bill 175, Safer Ontario Act, 2018, staff BE DIRECTED to prepare the necessary by-law to amend Chapter 26 of the City of Brantford Municipal Code to establish a Community Safety and Well-Being Advisory Committee with the mandate to lead, implement and monitor a Community Safety and Well-Being Plan for the City of Brantford comprised of the following members, or designate:

 Mayor, City of Brantford (ex-officio)  Chief of Police, Brantford Police Services  Campus Manager (Brantford) Conestoga College Institute of Advanced Learning  Senior Executive Officer, Wilfrid Laurier University, Brantford Campus  Director of Clinical Services, St. Leonard’s Community Services  Director of Services, Woodview Mental Health and Autism Services  Executive Director, De dwa da dehs nye>s, Aboriginal Health Centre  Executive Director, Canadian Mental Health Association, Brant Haldimand Norfolk  Executive Director, Grand River Community Health Centre  President and CEO, Brant Community Healthcare System  Strategic Community Research Liaison, Centre for Research on Security Practices, Laurier Brantford  Medical Officer of Health, Brant County Health Unit Page 135 of 172 Committee of the Whole – Operations and Administration Report #2019-08-13 August 13, 2019 Page 2

 Member of the Brant Elder Abuse Committee  Member of the Brantford Brant Chamber of Commerce  Member of the Downtown Business Improvement Area  Three Citizen Representatives (minimum one senior citizen)

3. Feasibility Study for the Oak Park Road Extension [Financial Impact - $950,000], 2019-453

A. THAT Report titled Feasibility Study for the Oak Park Road Extension BE RECEIVED; and

B. THAT staff BE DIRECTED to initiate the Municipal Class Environmental Assessment (EA) study for the Oak Park Road Extension; and

C. THAT Council APPROVE funding of $950,000 from the Transportation Development Charges Reserve Fund (RF0406) to be added to capital project RD1603, Oak Park Road Extension (from Hardy Road south to Colborne Street); and

D. THAT the General Manager, Public Works Commission and the Purchasing Officer BE AUTHORIZED to award Oak Park Road Extension Municipal Class Environmental Assessment as “Pre approved Solicitation”, in accordance with the City of Brantford’s Purchasing Policy; and

E. THAT Staff BE DIRECTED to include in the Oak Park Road Extension Environmental Assessment the identification of mitigation measures for the residents affected by the new roadway including, but not limited, to noise mitigation measures, in consultation with the Ward Councillors and the residents; and

F. THAT the following capital projects BE DEFERRED outside the 10 year capital forecast pending the completion of the Transportation Master Plan Update currently underway to allow funds to be prioritized for the Oak Park Road Extension:

(i) Veterans Memorial Pkwy Extension from Market St to Colborne St/WGP in the amount of $19,850,000;

(ii) Veterans Memorial Pkwy (Mount Pleasant St. to Erie Ave with Bridges) in the amount of $23,014,000; and

G. THAT unspent funds allocated in previous years to RD1502 - Veterans Memorial Parkway Extension, and RD1501 - Veterans Memorial Parkway (Mount Pleasant St. to Erie Ave with Bridges) BE RETURNED to their original funding sources, and these projects BE CLOSED; and

Page 136 of 172 Committee of the Whole – Operations and Administration Report #2019-08-13 August 13, 2019 Page 3

H. THAT Staff BE DIRECTED to exclude the use of the Glebe Lands in the transportation alternatives being developed for the City as part of the Transportation Master Plan update that is currently underway, unless otherwise requested by the Six Nations of the Grand River; and

I. THAT Staff BE DIRECTED to develop a disposition strategy for the properties acquired for the Veterans Memorial Parkway that are no longer required for that project, following the completion of the Transportation Master Plan, and REPORT BACK to Council following the completion of the Transportation Master Plan update with a recommended disposition strategy and options on how to direct funds from the sale of any properties.

4. Funding for Private Sanitary Sewer Lateral Replacement Grant Program [Financial Impact – $50,000], 2019-446

A. THAT Report No. 2019-446 titled “Funding for Private Sanitary Sewer Lateral Replacement Grant Program”, BE RECEIVED; and

B. THAT Council APPROVE a funding of $50,000 for the Private Sanitary Sewer Lateral Replacement Grant Program from the Wastewater and Related Reserve (RF0540).

5. Wastewater Treatment Plant Digester Gas Line Repair [Financial Impact - $150,000], 2019-322

A. THAT Report 2019-322 “Wastewater Treatment Plant Digester Gas Line Repair” BE RECEIVED; and

B. THAT Council APPROVE the Wastewater Treatment Plant Digester Gas Line Repair works outlined in Report 2019-322 and the estimated cost not to exceed $150,000 for the work BE FUNDED from the Wastewater and Related Reserve Fund (RF0540).

6. Amending On-Street Parking Regulations Policy [Financial Impact – None], 2019-474

THAT the following BE REFERRED back to Staff:

A. THAT Report 2019-474 regarding the Amending On-street Parking Regulations Policy BE RECEIVED; and

B. THAT the necessary By-law to amend By-law 70-2010 to adopt Public Works 021 – Amending On-street Parking Regulations Policy attached as Appendix “A” to Report 2019-474 BE PRESENTED to City Council for adoption.

Page 137 of 172 Committee of the Whole – Operations and Administration Report #2019-08-13 August 13, 2019 Page 4

7. Project Update – Transportation Master Plan and Master Servicing Plan [Financial Impact - $240,000], 2019-459

A. THAT Report 2019-459 “Project Update – Transportation Master Plan and Master Servicing Plan” BE RECEIVED; and

B. THAT Council APPROVE additional funding of $155,000; $77,500 from the Water Development Charges Reserve Fund (RF0409), and $77,500 from the Wastewater Development Charges Reserve Fund (RF0408) to be added to capital project CP1701, Master Servicing; and

C. THAT Council APPROVE $155,000 be added to the existing consulting engineering contract awarded to GMBluePlan Engineering Ltd. pursuant to the City’s Purchasing Policy; and

D. THAT additional funding for consulting services and other ancillary items in the amount of $85,000 BE ADDED to capital project TS1708, Transportation Master Plan from the Transportation Development Charges Reserve Fund (RF0406), and

E. THAT Council APPROVE $35,000 be added to the existing consulting engineering contract awarded to Dillion Consulting Ltd. pursuant to the City’s Purchasing Policy.

8. King and Benton Redevelopment Corp. – Parkside Drive Subdivision Agreement [Financial Impact – None], 2019-325

A. THAT Report 2019-325, “King and Benton Redevelopment Corp. – Parkside Drive Subdivision Agreement” BE RECEIVED; and

B. THAT the Clerk BE DIRECTED to place the Subdivision Agreement between The Corporation of the City of Brantford, Brantford Power, King and Benton Redevelopment Corp. and Epireon Capital Limited on a signing by-law for approval of City Council.

9. Options for Road Painting Methods [Financial Implications - $100,000], 2019-433

A. THAT Report 2019-433, entitled “Options for Road Painting Methods”, BE RECEIVED; and

B. THAT staff BE DIRECTED to develop an asset tracking database of pavement markings and type throughout the city; and

C. THAT staff BE DIRECTED to develop a long range maintenance budget program to ensure continuity of reflectivity based on original design.

Page 138 of 172 Committee of the Whole – Operations and Administration Report #2019-08-13 August 13, 2019 Page 5

10. Universal Transit Pass Agreement with Wilfrid Laurier University and Wilfrid Laurier University Students’ Union [Financial Implications - $10,000 annual revenue], 2019-452

A. THAT Report 2019-452 “Universal Transit Pass Agreement with Wilfred Laurier University and Wilfred Laurier University Students’ Union” BE RECEIVED; and

B. THAT the Clerk BE DIRECTED to place the five year Agreement between The Corporation of the City of Brantford and Wilfrid Laurier University (WLU) and Wilfrid Laurier University Students’ Union (WLUSU) for provision of the Universal Transit Pass (U-Pass) from April 30, 2019 to April 29, 2024 on the Signing By-law.

11. Brantview Heights Subdivision Phase 2 – Traffic and Parking Control [Financial Impact – None], 2019-478

A. THAT stop controls BE BY-LAWED to regulate the right-of-way at intersections within the Brantview Heights Subdivision, Phase 2; and

B. THAT Schedule “1” of Traffic Bylaw 37-83 which pertains to “Through Highways” BE AMENDED as outlined in Appendix “A” of Traffic Report No. 2019-478; and

C. THAT parking controls BE BY-LAWED to on-street parking within the Brantview Heights Subdivision, Phase 2; and

D. THAT Schedule “7” of Parking Bylaw 144-88 which pertains to Parking Prohibited At Anytime” BE AMENDED as outlined in Appendix “A” of Traffic Report No. 2019-478.

12. Wyndfield West Subdivision Phase 7B - Parking Control [Financial Impact - None], 2019-479

THAT parking controls BE BY-LAWED to on-street parking within the Wyndfield West Phase 7B and Schedule “7” of Parking By-law 144-88 which pertains to “Parking Prohibited At Anytime” BE AMENDED as outlined in Appendix “A” of Traffic Report No. 2019-479.

13. Banbury Road – Parking Control (Deferred from February 26, 2019 City Council meeting, pending the holding of a Ward meeting)

A. THAT Report 2019-42 pertaining to Banbury Road parking control BE RECEIVED; and

B. THAT Option 2 as follows, as contained in Section 8.0 of Report 2019-42 BE APPROVED:

(i) THAT alternate side of street parking on Banbury Road REMAIN in place; and Page 139 of 172 Committee of the Whole – Operations and Administration Report #2019-08-13 August 13, 2019 Page 6

C. THAT a 40 km/h posted speed limit BE BY-LAWED on Banbury Road from Brantwood Park Road (south intersection) to Brantwood Park Road (north intersection) and Schedule “8” of Traffic Bylaw 37-83 which pertains to “Speed Regulations” BE AMENDED and provided to Council for Approval.

14. Brant Waterways Foundation Trail Improvement & River Access Donation [Financial Impact - $250,000 revenue], 2019-391

A. THAT Report 2019-391, Brant Waterways Foundation (BWF) Trail Improvement & River Access (TIRA) Donation, BE RECEIVED; and

B. THAT staff BE DIRECTED to recognize the BWF for their generous contribution to the City through the installation of signage acknowledging the TIRA donation in Rotary Centennial Waterworks Park in compliance with Corporate – 038 Sponsorship and Donation Policy; and

i. THAT staff BE DIRECTED to include the following projects at a total cost of $250,000, funded by the BWF, in the 2020 Capital Budget:

ii. Improvements to the Rotary Centennial Waterworks Park pavilion,

iii. Completion of ecological studies at Rotary Centennial Waterworks Park,

iv. River access improvements at D’Aubigny Creek; and

C. THAT staff BE DIRECTED to prepare a licence agreement, in consultation with the Legal and Real Estate Services Department which will permit the BWF to recognize TIRA donors at the pavilion within Rotary Centennial Waterworks Park; and THAT the General Manager Community Programs, Parks and Recreation BE DELEGATED authority to sign this licence agreement; and

D. THAT staff BE DIRECTED to prepare a donation agreement, in consultation with the Legal and Real Estate Services Department between the City and the Brant Waterways Foundation to reflect the $250,000 donation, and THAT the General Manager Community Programs Parks and Recreation BE DELEGATED authority to sign this donation agreement.

15. Wall of Recognition Inductees 2019-2022

A. THAT the following Modern-Day Candidates BE INDUCTED into the Wall of Recognition:

i. David Neumann for the year of 2019 ii. Larry Kings for the year of 2020 iii. Chris Friel for the year of 2021; and Page 140 of 172 Committee of the Whole – Operations and Administration Report #2019-08-13 August 13, 2019 Page 7

B. THAT the following Historical Candidates BE INDUCTED into the Wall of Recognition:

i. Joseph Quinlan for the year of 2019 ii. George Watt for the year of 2020 iii. Samuel Suddaby for the year of 2021 iv. Daniel M. Gilkison for the year of 2022; and

C. THAT the existing Wall of Recognition BE REPLICATED in its current format in the New City Hall in a prominent location, be one of the recommendations considered by the City Accommodations Task Force; and

D. THAT a copy of the recommendation referenced in Clause C above BE FORWARDED to the City Accommodations Task Force and the General Manager of Public Works.

16. Environmental Policy Advisory Committee – Request for Mandate Change [Financial Impact – None]

A. THAT the name of the Environmental Policy Advisory Committee BE CHANGED to the Environmental and Sustainability Policy Advisory Committee; and

B. THAT the necessary by-law to repeal and replace Schedule 11 – “The Environmental Policy Advisory Committee” of Chapter 26 of the City of Brantford Municipal Code as outlined in Appendix “A” attached to the August 13, 2019 memo from the office of the Chief Administrative Officer BE PRESENTED to City Council for adoption; and

C. THAT Staff BE DIRECTED to undertake a review of existing policies, procedures and by-laws, including Corporate Sponsorship and Donation (Corporate – 038) Policy and Chapter 26 of the City of Brantford Municipal Code (Boards – Advisory Committees) and report back to Council on the changes necessary to allow Boards and Advisory Committees to solicit, receive and use donations.

17. Gift and Sponsor Agreement – Neil and Jean Young & Family [Financial Impact: $10,000], 2019-454

THAT Staff Report No. 2019-454 titled “Gift and Sponsor Agreement – Neil and Jean Young and Family” BE RECEIVED.

18. Bell Homestead National Historic Site 2018 Annual Report [Financial Impact - None], 2019-460

That Staff Report 2019-460 titled “Bell Homestead National Historic Site 2018 Annual Report” BE RECEIVED.

Page 141 of 172 Committee of the Whole – Operations and Administration Report #2019-08-13 August 13, 2019 Page 8

19. Brantford Downtown Outreach Team Update [Financial Impact - None], 2019-416

THAT Report 2019-416 Brantford Downtown Outreach Team Update BE RECEIVED.

20. Temporary Road Closures – July/August 2019 [Financial Impact – None], 2019-473

THAT Report 2019-473 titled “Temporary Road Closures – July/August 2019”, which outlines the following events, BE RECEIVED for information:

A. WTFest (Friday, July 26 – Sunday, July 28, 2019) B. Desiree’s Ride (Saturday, August 17, 2019) C. San Rocco Procession (Sunday, August 18, 2019) D. Labour Day Soapbox Derby (Monday, September 2, 2019) E. SKIP Colour Run (Sunday, September 8, 2019)

21. Wastewater Operations 2018 Annual Summary Report [Financial Impact - None], 2019-319

THAT Report 2019-319 titled “Wastewater Operations 2018 Annual Summary Report” BE RECEIVED.

22. Human Resources Master Plan – 2019 Progress Report [Financial Impact – None]

THAT the Human Resources Master Plan – 2019 Progress Report BE RECEIVED.

23. Colborne Street West Signalled Crosswalk

WHEREAS pedestrian crossing opportunities across Colborne Street West are more than 500 m apart between Oakhill Drive and Canning Street; and

WHEREAS additional crossing opportunities would improve walkability, encourage healthy activity, and promote pedestrian safety; and

WHEREAS there is an existing traffic signal on Colborne Street West between Oakhill Drive and Canning Street at the Brantford Fire Station 4 driveway; and

WHEREAS the traffic signal at Brantford Fire Station 4 currently provides preemption for fire response only; and

WHEREAS a new pedestrian crossing may be retrofitted at the traffic signal location;

Page 142 of 172 Committee of the Whole – Operations and Administration Report #2019-08-13 August 13, 2019 Page 9

NOW THEREFORE BE IT RESOLVED:

A. THAT staff BE AUTHORIZED to retrofit the traffic signal at the Brantford Fire Station 4 driveway to include a pedestrian crossing and necessary connections to existing sidewalks; and

B. THAT staff BE DIRECTED to bring forward the necessary by-law amendments to Council for adoption; and

C. THAT the implementation cost for design and construction in 2020, not to exceed $21,000, BE SUBMITTED as an unmet need as part of the 2020 Estimates process.

24. Extension of 40 km/h Speed Limit – St. George from Hillier Crescent to Tollgate Road

WHEREAS St. George Street is a collector road within a residential neighbourhood; and

WHEREAS St. George Street has a speed limit of 40 Km/h between Henderson Avenue and Barnes Avenue/Hillier Crescent (North); and

WHEREAS St. George Street has a default speed limit of 50 Km/h North of Barnes Avenue to Tollgate Road; and

WHEREAS a petition has been received at Clerk’s Offices in City Hall on June 26, 2019 signed by 27 residents to lower the speed limit to 40 Km/h on St. George Street between Barnes Avenue and Tollgate Road; and

NOW THEREFORE BE IT RESOLVED:

A. THAT the speed limit BE CHANGED to 40 Km/h on St. George Street between Barnes Avenue and Tollgate Road; and

B. THAT Staff BE DIRECTED to bring forth any necessary by-law amendments pertaining to this resolution for Council adoption.

25. Permanent Doubling of the Federal Gas Tax

WHEREAS local infrastructure is a vital component of any municipality that improves the life of citizens across the City; and

WHEREAS Strategic Asset Management helps the City manage our infrastructure assets and make better investment decisions. It also helps reduce risk so we can provide reliable and affordable services for our residents; and

WHEREAS Brantford City Council approved the 2017 Asset Management Plan, which includes $3 billion in Public Works, Housing, Parks and Recreation, Tourism and Sanderson Centre Assets and identifies a state of good repair backlog of $227.5 Million based on the age, condition and value of those assets; and Page 143 of 172 Committee of the Whole – Operations and Administration Report #2019-08-13 August 13, 2019 Page 10

WHEREAS the value of the City’s assets and state of good repair backlog continues to grow; and

WHEREAS Brantford City Council approved a Strategic Asset Management Policy in 2019 that outlines the requirements, overall intentions/principles and the framework that the City will follow when creating Asset Management Plan; and

WHEREAS the City of Brantford along with the majority of other cities across the Country have a significant capital repair and infrastructure deficit as described in the 2014 and 2017 Asset Management Plan’s; and

WHEREAS municipalities require sustainable funding that often include alternative forms of revenue to fund infrastructure improvements; and

WHEREAS the Federal Gas Tax Fund is a permanent source of funding for municipal infrastructure that is predictable, long-term and stable that is helping Ontario’s municipal governments address a the infrastructure deficit while improving environmental sustainability and creating jobs and economic growth; and

WHEREAS the Association of Municipalities of Ontario (AMO) administers the Federal Gas Tax funding; and

WHEREAS the City uses federal gas tax funding to fund infrastructure projects that result in environmental benefits and greenhouse gas reduction such as roadworks, Active transportation (sidewalks and cycle facilities), energy management retrofits, transit and many other program areas; and

WHEREAS the 2019 to 2024 Allocation Agreement will see the City receiving $5.9 Million (2019) increasing to $6.4 Million (2023) from the Federal Gas Tax Fund and in 2019 the City had a one-time doubling of the amount of funding to be applied to eligible City wide capital projects; and

WHEREAS this funding has helped the City reduce the infrastructure deficit from where it would be without the support of the Federal Gas Tax Fund;

NOW THEREFORE BE IT RESOLVED:

A. THAT while the 2019 allocation was doubled on a one time basis, that City Council acknowledge the importance of Federal Gas Tax Fund for the citizens of Brantford; and

B. THAT City of Brantford Council requests to MP McColeman and any other Federal candidates that emerge for the permanent doubling of the Federal Gas Tax Funding allocation; and

C. THAT a copy of this resolution be forwarded to MP McColemen and any candidates representing Brantford-Brant in the 2019 Federal Election; and

D. THAT a copy of this resolution be forwarded to the County of Brant; and Page 144 of 172 Committee of the Whole – Operations and Administration Report #2019-08-13 August 13, 2019 Page 11

E. THAT a copy of this resolution be forwarded to the Federation of Canadian Municipalities and the Association of Municipalities of Ontario.

26. All-Way Stops at Johnson Road and Stephenson Road

THAT Staff BE DIRECTED to prepare the necessary by-laws to have an all-way stop control installed at the intersections of Johnson Road and Stephenson Road.

27. All-Way Stops at Johnson Road and Hansford Drive

THAT Staff BE DIRECTED to prepare the necessary by-laws to have an all-way stop control installed at the intersections of Johnson Road and Hansford Drive.

Respectfully submitted

Councillor Antoski, Chair

Page 145 of 172

August 27, 2019 Finance Committee Report #2019-08-14B

REPORT TO: Mayor and Members City Council

Your Finance Committee submits the following recommendations from its meeting held on August 14, 2019:

1. 2020 City Budget – Public Engagement Campaign [Financial Impact $3,000], 2019-495

A. THAT Report 2019-495, entitled ‘2020 City Budget – Public Engagement Campaign’, BE RECEIVED; and

B. THAT, for the purpose of engaging the community in the budget process, the 2020 City Budget – Public Engagement Campaign INCLUDE the following components to be funded from the Council Priorities Reserve (RF0558) to an upset limit of $3,000:

i. Release of an online and hard copy Budget Priorities Public Survey

ii. Implementation of a 2020 Budget Priorities Blog on the City’s website

iii. Distribution of Media Releases, advisories and coordinated interviews

iv. A City Budget Public Open House on November 13, 2019

v. A paid media campaign including print and digital media platforms

2. Amend Fees and Charges By-law 52-2019 – Early Approval of 2020 Fees [Financial Impact - $1,220,492 Increased Revenue], 2019-486

A. THAT Report 2019-486 regarding Amendments to Fees and Charges By- law 52-2019 for early approval of 2020 fees BE RECEIVED; and

B. THAT amendments to Fees and Charges By-law 52-2019 to provide early approval of certain 2020 Fees as referenced in Report 2019-486 except that Schedule 1 Off-Street Parking Lot Rates (Lot #1 - #4) remain unchanged from the current fee BE APPROVED; and

C. THAT a By-law to amend Fees and Charges By-law 52-2019 in order to provide early approval of certain 2020 Fees BE PRESENTED to City Council for adoption at the regular Council Meeting on August 27, 2019. Page 146 of 172 Finance Committee Report #2019-08-14B August 27, 2019

3. Review of Casino Funds Policy [Financial Impact - None], 2019-305 (DEFERRED from May 28, 2019 City Council)

A. THAT Report Number 2019-305 regarding a review of the City's Use of Casino Funds Policy BE RECEIVED; and

B. THAT the General Manager of Corporate Services BE AUTHORIZED to enter into an agreement on behalf of The Corporation of the City of Brantford with the Brant Community Healthcare System Foundation for the following grants respecting its Emergency Room Redevelopment Project: i. 2020 - $466,000 FUNDED from Casino Legacy Reserve (RF0555) ii. 2021 and 2022 - $467,000 each year FUNDED from Community Groups Reserve (RF0569).

4. Long Term Disability Costs and Mitigation [Financial Impact None], 2019- 475

THAT Report 2019-475 regarding Long Term Disability Costs and Mitigation BE RECEIVED.

5. Capacities on Designated Public Institutions [Financial Impact $17,700 surplus], 2019-450

A. THAT Report 2019-450 Capacities on Designated Public Institutions BE RECEIVED; and

B. THAT the By-law to levy taxes on these designated public institutions BE PRESENTED to Council for adoption.

6. 2nd Quarter Casino Report [Financial Impact-$1,530,616], 2019-482

THAT the 2019 2nd Quarter Casino Report 2019-482 BE RECEIVED.

7. 2019 Semi-Annual Investment Report [Financial Impact - $0], 2019-477

THAT Report No. 2019-477 regarding the 2019 Semi-Annual Investment Report BE RECEIVED.

Page 147 of 172 Finance Committee Report #2019-08-14B August 27, 2019

8. Quarterly Status Report of Contracts Awarded [Financial Impact – None], 2019-488

THAT Report 2019-488 titled “Quarterly Status Report of Contracts Awarded” for the period of April 1, 2019 – June 30, 2019 BE RECEIVED.

Respectfully submitted,

Councillor Martin, Chair

Page 148 of 172

Alternative formats and communication supports available upon request. Please contact [email protected] or 519-759-4150 for assistance.

Date August 27, 2019 Report No. 2019-524

To Mayor and Members of City Council

From Brian Hutchings Chief Administrative Officer

1.0 Type of Report Consent Item [ ] Item For Consideration [X]

2.0 Topic Update on the Audit and Accountability Fund [Financial Impact: None]

3.0 Recommendation

THAT Report 2019-524 regarding the Update on the Audit and Accountability Fund BE RECEIVED. 4.0 Purpose and Overview

The purpose of this report is to update Council regarding the City of Brantford’s successful application to the Province of Ontario’s Audit and Accountability Fund in the amount of $149,940. Services from KMPG have been contracted to conduct a comprehensive review of Municipal services. This report will outline the use of funds, scope of work, timelines, and reporting requirements associated with the service review.

5.0 Background

. Page 149 of 172 Report No. 2019-524 Page 2 August 27, 2019 This report is coming directly to Council, in accordance with Chapter 15, Section 15.3.11(a) of the City of Brantford Municipal Code (Procedure By-law). This report has been deemed urgent by the Chief Administrative Officer. . Staff needs to start working on this now in order to meet the restrictive and unavoidable reporting time constraints, which cannot be achieved by presenting a report to Committee of the Whole during the September meeting cycle that wouldn’t receive final approval by City Council until later that month, being one week before the Interim Report is to be presented.

The City of Brantford sought funding from the Audit and Accountability Fund in June 2019 and expected to hear back from the Province by July 2019. Ultimately, the Province was delayed in notifying the successful applicants and the City was not notified until August 8th, 2019. Despite delays, the required third party consultant report, outlining the results of the Service Review, remains due to the Province and must be posted on the City’s website by November 30th, 2019. Staff felt that this update should come before Council as soon as possible for consideration.

The Province established the Audit and Accountability Fund in May 2019 to assist municipalities to review operations with the goal of finding service delivery efficiencies.

In June 2019, staff brought forward Report 2019-369 regarding the Provincial Budget Impacts, seeking direction to pursue funding opportunities under this Fund, as outlined below:

A. THAT Report 2019-369 regarding the impacts of the Provincial Budget BE RECEIVED; and B. THAT Staff BE DIRECTED to submit an Expression of Interest under the Audit and Accountability Fund seeking grant funding for the provision of a services review prior to the deadline of June 30, 2019; and C. THAT should the provincial contribution to the City be less than 100% of the cost of the services review, the balance to a maximum of $100,000 BE FUNDED from the Council Priorities Reserve (RF0558); and D. THAT the General Manager, Corporate Services/City Treasurer BE DELEGATED authority to enter into the required Transfer Payment Agreement should the City be successful with its application to the Audit and Accountability Fund. Page 150 of 172 Report No. 2019-524 Page 3 August 27, 2019 All recommendations in Report 2019-369 were approved by City Council on June 25, 2019. Brantford City Council also identified an external review of operations and services as a key priority for 2019-2020 in Report 2019-384.

6.0 Corporate Policy Context

Council Priorities 2019-2020 – Council Priority 8.3 - External Organizational Review and Cost -Benefit Analysis of Services – Service Delivery Review

7.0 Input From Other Sources

KMPG, ELT, SMT, Communications and Community Engagement

8.0 Analysis

Staff submitted an Expression of Interest to the Audit and Accountability Fund in June 2019 to secure funding to conduct an external review of services. As outlined in Report 2019-369, staff used the Ministry of Government and Consumer Services – Vendor of Record (VOR) to solicit bids from multiple vendors that were pre-qualified to perform the required services. Of the vendors that staff approached under the Vendor of Record, KMPG was the successful vendor.

Upon being notified of a successful application to the Audit and Accountability Fund, staff reached out to KPMG to confirm their commitment. The Services of KPMG have been contracted to conduct a comprehensive review of The City of Brantford’s services over the next twelve to fourteen weeks, with the final report to come before Council at their November 26th Council meeting. All agreements with the Province have been signed and returned to the Ministry of Municipal Affairs and Housing for execution.

An interim Report will be provided to Council in the October 2019 cycle. KPMG’s final report will be publicly submitted to the City on or before November 30, 2019. A final funding report detailing expenditures and results of the Service Review will be prepared by staff and submitted to the Province on December 13, 2019.

Staff has reviewed the scope of services and timelines with KPMG. Due to time restraints, the timelines for key project milestones have been adjusted. The Services determined to be out of scope for this project includes Police and Fire, in addition to services provided by Local Boards. As per the Province’s direction, no front line services are to be included as part of the Service Review. Page 151 of 172 Report No. 2019-524 Page 4 August 27, 2019 The primary purpose of this exercise is to better understand the City’s current service deliverables and identify opportunities for improvement and efficiencies.

KPMG’s primary objectives are to provide an analysis of the City’s services in context with other like size municipal organizations, explore opportunities to implement leading best practices, and provide recommendations for implementation based on short-term, mid-term and long-term priorities.

This exercise is not a deep-dive operational review, but rather a process to identify opportunities for further consideration.

The scope of work that will be undertaken during this review includes:

 the development of Service Profiles outlining key information and details about each service included in the review;  service benchmarking against comparator municipalities, and analysis of key factors including costs, appropriateness, and best practices;  identification of a wide range of opportunities for improvements including potential service updates, or efficiencies;  the development of key recommendations that could include adjustments to service levels, business process updates, streamlining services, the introduction of new technologies, and modernization opportunities;  the development of an implementation plan including a prioritization criteria to evaluate recommendations, and an outline of required steps for recommendation implementation; and  a final report detailing all deliverables required for this project.

KPMG began kick-off meetings with senior management during the week of August 19th, 2019, and will be interviewing several frontline and management level staff and engaging Members of Council throughout early September. The consultants will develop service profiles; and conduct benchmarking and analysis culminating in an interim report to Council in early October.

The knowledge and expertise of City employees and members of Council will be fully engaged to inform recommendations through a transparent, participative, collaborative and inclusive process.

A final report will detail the results of the Service Review and highlight key recommendations and an implementation plan. The final report will be presented Page 152 of 172 Report No. 2019-524 Page 5 August 27, 2019 at a Special Council meeting on November 26th in order to meet compliance with the Provincial deadlines. The report will be submitted to the Province and posted on the City website by November 30th, 2019. A final funding report detailing expenditures and service review results will be prepared by Staff and submitted to the Province by December 13, 2019.

The service review will follow a timeline as shown below:

A draft project charter, developed by KMPG, has been reviewed by senior level staff, and is included for Council’s review as Appendix A.

8.1 Communications Plan

As accountability and transparency with both staff and the public are central to the City’s approach to managing the City budget, we always strive to find the appropriate balance between exploring measures to reduce budget pressures/tax increases, while ensuring that vital City programs and services are not compromised.

To ensure that both staff and the public are well informed of this process, Communications and Community Engagement staff will launch a Communications plan to staff during the week of August 17th including all staff communications from the CAO explaining the purpose and objectives of the process in addition to a dedicated webpage on the City’s intranet, Citynet and a series of regular updates to staff to coincide with timing of key benchmarks throughout the exercise.

Media Releases outlining the purpose and intended outcome of the Service Review and next steps at its conclusion will also be shared with local media and the public at large through the City’s various digital platforms

Page 153 of 172 Report No. 2019-524 Page 6 August 27, 2019 9.0 Financial Implications

The City of Brantford was awarded $149, 940 from the Province of Ontario’s Audit and Accountability Fund to conduct a service review. The full cost of the review is expected to be covered by the Province.

10.0 Conclusion

As a single tier Municipality, without the opportunity to leverage services provided to a region at large, we feel budget pressures more acutely. The purpose of the Service Review is to provide an objective understanding of the City’s deliverables of services, and to identify opportunities for improvements, and efficiencies. Consulting services through KPMG were acquired through the Vendor of Record, who began meeting with staff August 19th, 2019. KPMG will report back to Council with an interim report in October 2019, and a final report with recommendations in November, 2019. In accordance with provincial directive, a final draft of the Service Review is due to the Province and must be posted on the City’s website by November 30th.

Aja Peterson, Manager of Corporate Brian Hutchings, Chief Administrative Initiatives Officer

Joelle Daniels, Director of Finance

Attachments (if applicable)

City of Brantford SDR Project Charter

In adopting this report, is a by-law or agreement required? If so, it should be referenced in the recommendation section.

By-law required [ ] yes [ ] no

Agreement(s) or other documents to be signed by Mayor and/or City Clerk [ ] yes [ ] no

Is the necessary by-law or agreement being sent concurrently to Council? [ ] yes [ ] no Page 154 of 172 The City ofBrantford ServiceReview

PROJECT CHARTER DRAFT

August 19, 2019

FOR DISCUSSION PURPOSEONLY

© 2019 KPMG LLP, a Canadian limited liability partnership and a member firm of the KPMG network of independent member firms affiliated with KPMG International Cooperative 1 (“KPMG International”), a Swiss entity. All rights reserved. The KPMG name and logo are registered trademarks or trademarks of KPMG International. Page 155 of 172 ServiceReview Project Overview – Background andCharter

Project Charter • The purpose of this charter is to ensure clarity of expectations between consultant and client. • This charter contains information on project objectives, governance, team, work plan, and project management.

Project Objectives – How will we define success?

KPMG has been engaged by the City of Brantford to undertake a service review. The overall goal of the service review is to better understand the current suite of services, and identify opportunities for improvements, and efficiencies. Specific project objectives include:

• Facilitate Review - conduct a comprehensive review and detailed analysis of the relevance, efficiency and effectiveness of the City’s services including a review of leading municipal organizations. As part of this, consider all aspects of the City’s services including delivery methods, service expenditure and revenue streams.

• Identify opportunities – Explore opportunities based on leading edge practices globally (public, private, not-for-profit) and define options for greater cost efficiency in service delivery and levels;

• Advise on implementation – Evaluate and categorize opportunities to develop recommendations for short-term, mid-term, and long- term priorities. Provide strategic guidance to leadership on implementation and prioritization of new, innovative and/or leading service delivery models that improve upon organizational efficiency while balancing stakeholder expectations. In addition, highlight the risks associated with each proposed change/option to inform management of the key factors and risks which should be considered during the decision making process.

© 2019 KPMG LLP, a Canadian limited liability partnership and a member firm of the KPMG network of independent member firms affiliated with KPMG International Cooperative 2 (“KPMG International”), a Swiss entity. All rights reserved. The KPMG name and logo are registered trademarks or trademarks of KPMG International. ServiceReview Page 156 of 172 Project Overview – Scope, Deliverables andTiming

Project Drivers - Why are we doing this, what problem do we want to solve? • The City proposes to use the audit and accountability fund to better understand the City of Brantford’s current suite of services, and identify opportunities for improvements, and efficiencies. The review not a deep-dive operational review, but rather a process to identify opportunities for efficiencies and improving effectiveness. Project Principles – What is Important to Us? • The knowledge and expertise of City employees and Members of Council will be fully engaged, building upon their knowledge and expertise to arrive at recommended actions through a transparent, participative and inclusive process facilitated by the consultant. • The service review process should be conducted in a way that engages City employees. • The aim is to, wherever possible, transfer knowledge and necessary “tools” to City staff to enable them to better develop their own solutions to operational and process issues and challenges over time. • The framework and approach will be based on leading practice from municipal or other levels of government experience and/or private sector. • Lastly, this is not an audit nor a deeper-dive operational review. This is a review to build on successes and identify opportunities to improve the efficiency and effectiveness of how the City delivers services to the community and residents of Brantford. Project Timing • The project commenced August 19, 2019, and will be completed when the final report is publically submitted to the City of Brantford on or before November 30, 2019.

© 2019 KPMG LLP, a Canadian limited liability partnership and a member firm of the KPMG network of independent member firms affiliated with KPMG International Cooperative 3 (“KPMG International”), a Swiss entity. All rights reserved. The KPMG name and logo are registered trademarks or trademarks of KPMG International. ServiceReview Project Overview – Scope, Deliverables andTiming Page 157 of 172

Scope & Deliverables • Phase One: Project Initiation • Kick Off Meeting with Project Team • Project Charter • Project Schedule • Phase Two: EnvironmentalScan • Documentation review to provide insight into the City’s operations, financials, and services levels • Interviews and Focus Groups (25 interviews & 3 focus groups) • Current State Summary (interviews/focus groups’ findings) • Benchmarking of Brantford against 5 comparator Municipalities. • Phase Three: Review of Current Service Delivery Model • Service Profiles for all of the City’s programs and services as per the Municipal Reference Model • Individual meetings with the City Senior Management Team to confirm service profile data • Presentation of Interim Report to Project Team & Council • Phase Four: Opportunity Identification • Three half day working sessions with the Project Team to identify, rank and confirm opportunities • Identification of potential opportunities to achieve the most efficient and operationally effective service delivery model • Draft recommendations on changes to services, programs, resources, and responsibilities, including whether specific services should be expanded, reduced, discontinued or delivered in an alternative manner • Draft recommendations on the prioritization of services • Phase Five: Final Report andPresentation • Finalized service profiles inventorying current services and delivery approaches • Specific recommendations with regards to changes in services, programs, resources, and responsibilities, including whether specific services should be expanded, reduced, discontinued or delivered in an alternate manner • Quantification of financial implications of opportunities identified during theProject • A final report (in PowerPoint format) consolidating the different phases of the Service Delivery Review • Final Report and presentation to Council and Project Team © 2019 KPMG LLP, a Canadian limited liability partnership and a member firm of the KPMG network of independent member firms affiliated with KPMG International Cooperative 4 (“KPMG International”), a Swiss entity. All rights reserved. The KPMG name and logo are registered trademarks or trademarks of KPMG International. Service Profile Page 158 of 172 Information Technology

Program ServiceDescription Service level Below Standard At Standard Above Standard Corporate Services To implement strategic technologies that are Systems & innovative and agile to efficiently deliver secure, Support Mandatory Telecom Department comprehensive and reliable Information Technology pe Services y t

services and solutions which contribute to the e InformationSystems Essential successful delivery of Town services. ic

Ser v Traditional Projects & Service Type The IS department provides a wide range of Application Development services and oversite that many municipalities Support Internal Other Help don’t, such as: door access & biometric systems, Discretionary Desk building automation and lighting control systems, Budget ($,000s) Audio and video systems, CCTV security Systems as well as full support of Libraries, Fire and Transit Employee 7,541 Related systems & staff.

Other 4,679 Performance & Benchmarking Rationale For Service Level Assessment & Service Capital 3,530 Type • 2018 operating budget for information Internal Exp. 0 • Information Technology infrastructure and services are technology represents a cost of $161 per & Transfers essential to manage the Town’s information resources household, which is significantly more than the Total Costs 15,750 (data), support business processes and deliver most comparators. Town services. User Fees/ 2 Information Technology, 2018 Reserves Net Operating Budgeted Cost • Information Technology is responsible for facilities Municipality Budget per Household automation and information technology support for Grants 0 Oakville $ 11,044,600 $ 161 Ajax $ 2,082,200 $ 55 libraries, which is not traditionally the responsibility of the Recoveries 1,178 Barrie $ 6,852,433 $ 126 information technology service area (in other Markham* $ 7,064,000 $ 67 Total 1,180 municipalities). Mississauga $ 24,215,000 $ 97 Revenues Richmond Hill** $ 7,618,900 $ 115 Net Levy 14,570 Average $ 92 *2017 operating budget for IT services FTEs 67.1 **2018 draft operating budget

© 2019 KPMG LLP, a Canadian limited liability partnership and a member firm of the KPMG network of independent member firms affiliated with KPMG International 5 Cooperative (“KPMG International”), a Swiss entity. All rightsreserved. Service Profile Page 159 of 172 Information Technology

Sub-Services (2018 Budget) Service Subservice Name & Revenues Service Level & FTEs Costs ($000’s) Type Notes Description ($000’s) Source User Support Services Employee • Administration of projects 295 Fees/ 0 Related • Budgeting control of $11.0M in Operating and $3.3M in capital Management oversight, Reserves S I technology vision and strategic funding IT planning. Program support in Other 33 Grants 0 • Work order requests 15,400 HD requests (less than 3 days), 550 service requests (3 to 10 days) and 101 projects using IS the areas of data management, Re- Capital 101 25 resources procurement, health and safety, coveries 2.0 • Co-ordination of booking of 2 training rooms, procurement and program development and Internal scheduling of MS Office training for company. 650 to 700 coordination. Exp. & 0 Tax 405 M 2 Bookings peryear Transfers

Total 430 Total 430

User Projects and Development Employee 1,557 Fees/ 0 Services Related • Section worked on 61 projects in 2017, and managed portfolio Reserves S+ I Provides structured project for an additional 40 in other sections and departments. • Some of the projects in 2017included: management and business Other 21 Grants 0 • SalesforceCRM analysis to ensure successful Re- • Fuel and Liquids Management System Capital 2,087 247 solution development, process coveries • Specialized Transit Scheduling improvement, and completion of • SharePoint 2013 Migration Internal technical initiatives for the IS Exp. & 0 Tax 3,419 • Library RFID 13.0 department, client departments, Transfers • Learning Management and corporation. Development of • Private Tree Online form client facing web applications, M 2 • Oakville.ca Responsive Design internal applications, interfaces, • Capital staff resource costs maintained within an average of 1.4% +/- variance of budget workflows, reports, and Total 3,666 Total 3,666 • Worked on over 400 work requests in 2017, including 10 integrations to facilitate the corporate surveys, 30 public facing forms, and 30 internal needs of the corporation and forms with workflows. OPL.

© 2019 KPMG LLP, a Canadian limited liability partnership and a member firm of the KPMG network of independent member firms affiliated with KPMG International 6 Cooperative (“KPMG International”), a Swiss entity. All rightsreserved. Page 160 of 172 ServiceReview Project Charter ProjectPhases

August September September October November

Current Project Environmental Service Opportunity Final Report Initiation Scan Delivery Identification Model

1. Meet with CAO 2. Collect relevant 3. Development of 4. Identification of 5. Develop and and Project Team information on an inventory of potential present a final report to clarify current methods of programs and opportunities to with an expectations, refine service delivery and services achieve the most implementation plan lines of inquiry, and conduct efficient and & recommendations develop a stakeholder operationally subsequent work engagement effective approach program for the exercises and to service delivery. engagement survey 5 comparator municipalities to benchmark City services

© 2019 KPMG LLP, a Canadian limited liability partnership and a member firm of the KPMG network of independent member firms affiliated with KPMG International Cooperative 7 (“KPMG International”), a Swiss entity. All rights reserved. The KPMG name and logo are registered trademarks or trademarks of KPMG International. Page 161 of 172 ServiceReview ProjectSchedule

Phase Key Activities August September October November Week 0 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 Overall budget and schedule management Regular meetings with Project Sponsor and Project Manager 1 Project Initiation KPMG internal projectpreparations Project kickoff meeting with Project Sponsor/Manager Project kick-off meeting with Steering Committee Develop Project Charter 2 Environmental Scan Documentation Review Stakeholder Engagement Benchmarking & Leading PracticeSurvey 3 Review of Current Service Delivery Model Service ProfileDevelopment Service ProfileValidation Presentation of Interim Report to ProjectTeam Interim Report Presentation to Council 4 Opportunity Identification Opportunity Identification Workshop Opportunity Ranking & Prioritizing Workshop Opportunity Categorizing & Confirmation 5 Final Report & Presentation Develop Draft Final Report & Implementation Plan Working Session to Review Final Report Presentation to ELT Present Final Report to Council

© 2019 KPMG LLP, a Canadian limited liability partnership and a member firm of the KPMG network of independent member firms affiliated with KPMG International Cooperative 8 (“KPMG International”), a Swiss entity. All rights reserved. The KPMG name and logo are registered trademarks or trademarks of KPMG International. ServiceReview Page 162 of 172 Dates of ProjectMeetings

Project Meetings Date Participants

Working Session: Project Kick Off Meeting with SMT August 19th SMT

Council, SMT, Front Line Stakeholder Consultations w/o August 26th & Sept 2nd Staff

Service Profile Consultations w/o August 26th & Sept 2nd SMT

Service Profile Validation Working Session w/o Sept 16th SMT

Presentation of Interim Report to ELT w/o Sept 23rd ELT

Presentation of Interim Report to Council w/o September 30th Council & ELT

Working Session to Identify & Rank Opportunities w/o October 7 Project Team

October 15th or 16th Project Team Working Session to Review & Prioritize Opportunities

w/o October 21st Project Team Working Session to Confirm Recommendations

th Working Session to Review Final Report w/o November 11 Project Team

th Final Report Presentation to ELT w/o November 18 ELT

Final Report Presentation to Council w/o November 25th Council

© 2019 KPMG LLP, a Canadian limited liability partnership and a member firm of the KPMG network of independent member firms affiliated with KPMG International Cooperative 9 (“KPMG International”), a Swiss entity. All rights reserved. The KPMG name and logo are registered trademarks or trademarks of KPMG International. ServiceReview Page 163 of 172 GovernanceStructure

Project Oversight Body

Council

Project Sponsor Service Review Project Team Brian Hutchings

Project Manager

Aja Peterson

Project Management and Execution

Project Partner

Nick Rolfe

Project Consultant Project Manager Project Leads

Service Profiles - Jeffrey Monteiro Bruce Peever Esther Lin Benchmarking – Aletta Duvenage

© 2019 KPMG LLP, a Canadian limited liability partnership and a member firm of the KPMG network of independent member firms affiliated with KPMG International Cooperative 10 (“KPMG International”), a Swiss entity. All rights reserved. The KPMG name and logo are registered trademarks or trademarks of KPMG International. Page 164 of 172 ServiceReview ProjectManagement

Project Oversight Body • The Project Oversight Body is the key body within the governance structure that is responsible for guiding and monitoring the project on behalf of the City of Brantford.

Project Sponsor • The Project Sponsor is the individual or body with overall accountability for the project. The Project Sponsor is the champion for the project and provides the necessary leadership to achieve the project’s goals.

Project Manager • The Project Manager co-ordinates the project to ensure that it stays on budget and schedule and that the consultant has the necessary information and support to complete the analysis and provide recommendations.

Bi-weekly Status Reporting • The KPMG project team will submit to the project manager a brief status report, based on the format presented in the following slide, every two weeks • The status report may be followed up with a brief phone call should there be any risks or issues that need to be addressed.

© 2019 KPMG LLP, a Canadian limited liability partnership and a member firm of the KPMG network of independent member firms affiliated with KPMG International Cooperative 11 (“KPMG International”), a Swiss entity. All rights reserved. The KPMG name and logo are registered trademarks or trademarks of KPMG International. Page 165 of 172 ServiceReview Status Reporting – Sample for IllustrativePurposes

© 2019 KPMG LLP, a Canadian limited liability partnership and a member firm of the KPMG network of independent member firms affiliated with KPMG International Cooperative 12 (“KPMG International”), a Swiss entity. All rights reserved. The KPMG name and logo are registered trademarks or trademarks of KPMG International. Page 166 of 172 ServiceReview Deliverable AcceptanceProcess

• Deliverables presented in a scheduled and collaborative process

• KPMG team submits key draft deliverables to Client Project Manager for Client review

• Project Manager works with the Working Group and other relevant stakeholders to consolidate feedback and suggestions and forwards them to KPMG project team

• Feedback to be provided within a period of 5 business days

• KPMG team incorporates feedback and resubmits to ProjectManager

• Project Manager, working with the Project Team approves revised deliverables and signs off on them

• Upon the sign-off, deliverables are considered “final”

© 2019 KPMG LLP, a Canadian limited liability partnership and a member firm of the KPMG network of independent member firms affiliated with KPMG International Cooperative 13 (“KPMG International”), a Swiss entity. All rights reserved. The KPMG name and logo are registered trademarks or trademarks of KPMG International. Page 167 of 172 ServiceReview KPMG ProjectTeam

Nick Rolfe 416-777-3543 Partner [email protected]

Bruce Peever 905-523-2224 Director [email protected]

Esther Lin 519-747-8291 Manager [email protected]

Aletta Duvenage 905-523-2286 Manager [email protected]

© 2019 KPMG LLP, a Canadian limited liability partnership and a member firm of the KPMG network of independent member firms affiliated with KPMG International Cooperative 14 (“KPMG International”), a Swiss entity. All rights reserved. The KPMG name and logo are registered trademarks or trademarks of KPMG International. Page 168 of 172

kpmg.ca

© 2019 KPMG LLP, a Canadian limited liability partnership and a member firm of the KPMG network of independent member firms affiliated with KPMG International Cooperative (“KPMG International”), a Swiss entity. All rights reserved. The KPMG name and logo are registered trademarks or trademarks of KPMG International. The information contained herein is of a general nature and is not intended to address the circumstances of any particular individual or entity. Although we endeavour to provide accurate and timely information, there can be no guarantee that such information is accurate as of the date it is received or that it will continue to be accurate in the future. No one should act on such information without appropriate professional advice after a thorough examination of the particular situation. Page 169 of 172 By-laws Page 1 City Council August 27, 2019

15. BY-LAWS

BY-LAW READINGS PREAMBLE

120-2019 THREE By-law to authorize the execution of AGREEMENTS individually dated and listed on Schedule 'A' attached hereto: 1. Joint Use of Facilities Agreement between the City of Brantford, The Grand Erie District School Board and The Brant Haldimand Norfolk Catholic District School Board (2019-467) (Committee of the Whole – Operations and Administration Report #2019-08-13)

2. Subdivision Agreement between the City of Brantford, Brantford Power, King and Benton Redevelopment Corp. and Epireon Capital Limited (2019-325) (Committee of the Whole – Operations and Administration Report #2019-08-13)

3. Five Year Universal Transit Pass Agreement between the City of Brantford, Wilfrid Laurier University (WLU) and Wilfrid Laurier University Students’ Union (WLUSU) (2019-452) (Committee of the Whole – Operations and Administration Report #2019-08-13)

121-2019 THREE By-law to adopt Amendment No. 211 to the Official Plan of the City of Brantford (to re-designate a portion of the lands from “Greenlands System” and “Village Centre” to “Neighbourhood Residential” to permit the development of 14 single detached lots (south side of Shellard Lane, north of Munro Circle, Block 43 on 29T-16501)) (OP-01-19) (2019- 214) (Committee of the Whole – Community Development Report #2019-08-06)

122-2019 THREE By-law to amend By-law 160-90, being a By-law to regulate the use of lands and the location and use of buildings and structures in the City of Brantford (by changing the zoning on a portion of the lands located on the south side of Shellard Lane, north of Munro Circle, known as Block 43 on Approved Draft Plan of Subdivision for Wyndfield West Phase 7 (File 29T-16501) from “Open Space Restricted – Exception 5 Zone (OS3-5)” to “Holding - Residential Type 1D – Exception 6 Zone (H-R1D-6)”) (PZ-02-19 & OP-01-19) (2019-214) (Committee of the Whole – Community Services Report #2019-08-06)

Page 170 of 172 By-laws Page 2 City Council August 27, 2019

123-2019 THREE By-law to adopt Amendment No. 209 to the Official Plan of the City of Brantford (to apply a Modified Policy Area 130 to permit townhouses with a maximum of 8 dwelling units per block (Legally described as Part of Lots 18-21 and Part of the Road Allowance between Lots 18-19, Concession 3, in the Geographic Township of Brantford (formerly 395 Hardy Road)) (OP-06-18) (2019-155) (Committee of the Whole – Community Development Report #2019-08-06)

124-2019 THREE By-law to amend By-law 160-90, being a By-law to regulate the use of lands and the location and use of buildings and structures in the City of Brantford (by modifying the “Holding- Residential Type 3 – Exception 10 Zone (H-R3-10)” to permit townhouses with a maximum of 8 dwelling units per block and site specific requirements (Legally described as Part of Lots 18-21 and Part of the Road Allowance between Lots 18-19, Concession 3, in the Geographic Township of Brantford (formerly 395 Hardy Road)) (PZ-17-18) (2019-155) (Committee of the Whole – Community Services Report #2019-08-06)

125-2019 THREE By-law to amend Parks and Recreation Policy-006, Parks and Recreation Affiliation Policy (2019-467) (Committee of the Whole – Operations and Administration Report #2019- 08-13)

126-2019 THREE By-law to amend Chapter 26 of the City of Brantford Municipal Code by adding Schedule 25 – The Community Safety and Well-being Advisory Committee (2019-148) (Committee of the Whole – Operations and Administration Report #2019-08-13)

127-2019 THREE By-law to amend By-law 58-2014 so as to repeal both the Community Improvement Project Area for Downtown Brantford and the Downtown Brantford Community Improvement Plan, and to amend Chapter 26 of the City of Brantford Municipal Code by repealing Schedule 9 (Downtown Incentive Programs Advisory Committee) (2019- 290) (Committee of the Whole – Community Development Report #2019-08-06)

128-2019 THREE By-law to amend By-law 37-83, being a By-law to regulate Traffic in the City of Brantford (Brantview Heights – Schedule 1 – Through Streets) (2019-478) (Committee of the Whole – Operations and Administration Report #2019-08-13)

Page 171 of 172 By-laws Page 3 City Council August 27, 2019

129-2019 THREE By-law to amend By-law 144-88, being a By-law to regulate Parking in the City of Brantford (Brantview Heights – Schedule 7 – Parking Prohibited At Anytime) (2019-478) (Committee of the Whole – Operations and Administration Report #2019-08-13)

130-2019 THREE By-law to amend By-law 144-88, being a By-law to regulate Parking in the City of Brantford (Evergreen Court – Schedule 7 – Parking Prohibited Anytime, Schedule 12 – Alternate Side of Street Parking) (2019-187) (Committee of the Whole – Operations and Administration Report #2019-08-13)

131-2019 THREE By-law to amend By-law 144-88, being a By-law to regulate Parking in the City of Brantford (Wyndfield West – Schedule 7 – Parking Prohibited At Anytime (2019-479) (Committee of the Whole – Operations and Administration Report #2019- 08-13)

132-2019 THREE By-law to amend By-law 144-88, being a By-law to regulate Parking in the City of Brantford (Blackburn – Schedule 7 – Parking Prohibited at Anytime) (Committee of the Whole – Operations and Administration Report #2019-06-11)

133-2019 THREE By-law to amend By-law 144-88, being a By-law to regulate Parking in the City of Brantford (Oakhill Drive – Schedule 7 – Parking Prohibited Anytime) (Committee of the Whole – Operations and Administration Report #2019-06-11)

134-2019 THREE By-law to amend By-law 37-83, being a By-law to regulate Traffic in the City of Brantford (Brock Street – Schedule 1 – Through Highways) (Committee of the Whole – Operations and Administration Report #2019-05-14)

135-2019 THREE By-law to amend By-law 37-83, being a By-law to regulate Traffic in the City of Brantford (Banbury Road – Schedule 8 – Speed Regulations) (2019-42) (Committee of the Whole – Operations and Administration Report #2019-08-13)

136-2019 THREE By-law to amend Schedule 11 - “The Environmental Policy Advisory Committee” of Chapter 26 regarding Boards – Advisory Committees – Duties – Functions (Committee of the Whole – Operations and Administration Report #2019- 08-13)

137-2019 THREE By-law to amend Fees and Charges By-law 52-2019 (2019- 486) (Finance Committee Report #2019-08-14)

Page 172 of 172 By-laws Page 4 City Council August 27, 2019

138-2019 THREE By-law to levy taxes on certain designated public institutions pursuant to the Municipal Act, 2001 S.O. 2001 c. 25, for the year 2019 (2019-450) (Finance Committee Report #2019- 08-14)

139-2019 THREE Being a By-law to approve a sale of certain lands and premises within the City of Brantford (34 Norman Street) (CS2019-022)

140-2019 THREE Being a By-law to approve a sale of certain lands and premises within the City of Brantford (166-176 Greenwich Street) (CS2019-023)

141-2019 THREE By-law to amend By-law 58-2014 (being a by-law to repeal By-laws 125-2002 and 133-2002 (Community Improvement Plan and Project Area) and approve the Downtown Brantford Community Improvement Project Area and Downtown Brantford Community Improvement Plan, pursuant to Sections 17 and 28 of the Planning Act, R.S.O. 1990) by repealing sections 2, 3, and 4 thereof to remove reference to both the Community Improvement Project Area for Downtown Brantford and the Downtown Brantford Community Improvement Plan, and being a by-law to amend Chapter 26 of the City of Brantford Municipal Code by repealing Schedule 9 (Downtown Incentive Programs Advisory Committee) (2019-290) (Committee of the Whole – Community Development Report #2019-08-06)

142-2019 THREE By-law to approve a sale of certain lands and premises within the City of Brantford (34 Norman Street) (CS2019- 022) (City Council – August 27, 2019)

143-2019 THREE By-law to Confirm the Proceedings of the Council of The Corporation of the City of Brantford with respect to the Meeting held on August 27, 2019