CITY COUNCIL AGENDA

Tuesday, January 26, 2021 6:00 p.m. Brantford City Hall, 100 Wellington Square

Please note due to the COVID-19 Pandemic, this meeting will be held electronically. To view the livestream of the meeting, please visit: http://brantford.ca/VirtualCouncil. If technical difficulties arise out of the livestream and the livestream becomes unavailable; members of the public can observe the meeting by calling 1-855-703-8985 or 1-647-374-4685 and entering the Meeting ID: 964 5385 5104 Alternative formats and communication supports available upon request. For more information, please contact the City of Brantford Municipal Accessibility Coordinator at (519) 759-4150 or by e- mail at [email protected]. Pages

1. NATIONAL ANTHEM

2. INVOCATION

3. ROLL CALL

4. DECLARATIONS OF CONFLICTS OF INTEREST

5. MAYOR'S INAUGURAL ADDRESS

6. SEPARATION OF ITEMS IN COMMITTEE REPORTS FOR DISCUSSION PURPOSES

7. STATUTORY PUBLIC MEETING

7.1. Amendments to the City of Brantford Zoning By-law 160-90 and County 7 of Brant Zoning By-law 61-16 (annexed lands), respecting a “Temporary Use By-law to Permit the Use of Recreational Vehicles” – PZ-09-2020 – City Wide [Financial Impact – None], 2021-66

A. THAT Zoning By-law Amendment Application PZ-09-20 initiated by the Corporation of the City of Brantford to amend the City of Brantford Zoning By-law 160-90 to permit the use of motor homes and travel trailers (recreational vehicles) for temporary occupancy during the Covid-19 pandemic, BE APPROVED in Page 2 of 293 accordance with the applicable provisions as noted in Section 9.3 of Report 2021-66; and

B. THAT Zoning By-law Amendment Application PZ-09-20 initiated by the Corporation of the City of Brantford to amend the County of Brant Zoning By-law 61-16, for the annexed lands, to permit the use of motor homes and travel trailers (recreational vehicles) for temporary occupancy during the Covid-19 pandemic, BE APPROVED in accordance with the applicable provisions as noted in Section 9.3 of Report 2021-66; and

C. THAT Zoning By-law Amendment Application PZ-09-20 to permit the use of motor homes and travel trailers (recreational vehicles) for temporary occupancy, BE APPROVED with a time frame for the Temporary Use By-law not to exceed 3 years from the date of adoption and that it shall not be rescinded before the Declaration of Emergency expires or has been terminated; and

D. THAT Staff BE DIRECTED to prepare a By-law to Council to rescind the Temporary Use By-law three (3) months after the expiration or termination of the Declaration of Emergency; and

E. THAT Pursuant to Section 34(18) of the Planning Act, R.S.O. 1990, c.P.13. the following statement SHALL BE INCLUDED in the Notice of Decision:

“Regard has been had for all written and oral submissions received from the public before the decision was made in relation to this planning matter, as discussed in Section 8.2 of Report 2021-66.”

8. PROCLAMATIONS

8.1. Black History Month - Mayor Davis

WHEREAS the City of Brantford is culturally diverse and composed of many people and communities; and

WHEREAS people of African descent have been a fundamental part of Brantford’s history since at least 1858 and have greatly contributed to the cultural, economic, political and social development of the City of Brantford; and

WHEREAS the City of Brantford recognizes the contributions of people of African heritage; and

WHEREAS the United Nations has proclaimed the years 2015 to 2024 as the International Decade for People of African Descent with the objective of promoting greater knowledge of and respect for the diverse heritage, Page 3 of 293 culture and contribution of people of African descent to society; and

WHEREAS the City of Brantford wishes to join with all citizens to recognize the contributions of people with African heritage in commemorating Black History Month;

NOW THEREFORE BE IT RESOLVED THAT the Council of the Corporation of the City of Brantford proclaims that February 2021 shall be known as "Black History Month" in the City of Brantford.

9. PRESENTATIONS/DELEGATIONS [list, if any, available at meeting]

10. CLERK’S REPORT ON COMMUNICATIONS, 2021-122 25 THAT the Clerk’s Report on Communication for January 2021 BE RECEIVED.

11. MINUTES

11.1. City Council - December 15, 2020 31

11.2. Special City Council - December 15, 2020 67

11.3. Special City Council - January 12, 2021 69

11.4. Special City Council - Private and Confidential - December 15, 2020

11.5. Special City Council - Private and Confidential - January 12, 2021

11.6. Estimates Committee - January 6, 2021 71

11.7. Estimates Committee - January 11, 2021 81

11.8. Estimates Committee - January 13, 2021 91

11.9. Estimates Committee - January 18, 2021 97

11.10. Brantford Energy Task Force - October 28, 2020 109

11.11. Brantford Energy Task Force - November 12, 2020 112

11.12. Brantford Energy Task Force - Private and Confidential - October 28, 2020

11.13. Brantford Energy Task Force - Private and Confidential - November 12, 2020

11.14. John Noble Home Committee of Management - December 9, 2020 114 Page 4 of 293

12. COMMITTEE REPORTS

12.1. Social Services Committee Report #2021-01-06 123

12.1.1. Funding Opportunities for Community Housing Capital Repairs and Replacements [Financial Impact – None], 2021-68

12.1.2. Final Report: Mayors’ Housing Partnerships Task Force Affordable Housing Action Plan [Financial Impact - None], 2021-42

12.1.3. Trillium Way Development Update [Financial Impact - None], 2021-3

12.2. Combined Committee of the Whole - Operations and Administration and 125 Community Development Report #2021-01-12

12.2.1. Applications for Official Plan Amendment OP-04-20 and Zoning By-law Amendment PZ-15-20 – 34 Norman Street [Financial Impact – None], 2021-2

12.2.2. Alfred Street and Arthur Street at Shallow Creek Park – Traffic Control [Financial Impact – None], 2020-471 (Deferral from December 1, 2020 Committee of the Whole - Operations and Administration)

12.2.3. 2021 Interim Property Tax Levy [Financial Impact: None], 2021-77

12.2.4. Part Lot Control Relief Application PLC-03-20 (Part of Lot 1, Block B Registered Plan 94 City of Brantford), 4 Harris Avenue [Financial Impact – None], 2021-11

12.2.5. Completion of Major Preventative Maintenance Services on Gensets at the Landfill Gas Utilization Facility [Financial Impact –2021($100,000)], 2021-36

12.2.6. Grey Street and Cumberland Street – Traffic and Parking Control [Financial Implication - None], 2021-27

12.2.7. Parking By-law 144-88 Amendment – Enbridge Gas Inc. Vehicles [Financial Impact - None], 2021-26

12.2.8. Thomas Avenue at Pace Avenue – Traffic Control [Financial Impact - None], 2021-28

12.2.9. Transfer Payment Agreement – Investing in Canada Page 5 of 293

Infrastructure Program (ICIP) – Public Transit Stream Intake One (Ontario) Fund [Financial Impact – None], 2021-23

12.2.10. Transfer Payment Agreement – Municipal Transit Enhanced Cleaning (MTEC) Funding [Financial Impact – ($56,191)], 2021-45

12.2.11. Universal Transit Pass Amending Agreement with Wilfrid Laurier University and Wilfrid Laurier University Students’ Union [Financial Implications - $150,000], 2021-24

12.2.12. Cultural Hub Investigation Update and Next Steps [Financial Impact: None], 2021-81

12.2.13. CAO COVID-19 Emergency Update 01.12.21 [Financial Impact: None], 2021-40

12.2.14. Redirection of GRCA Honorarium to Brant United Way

12.3. City-County Liaison Committee Report #2021-01-18 131

12.3.1. Paramedic Services 2021 Budget – [Financial Impact – None], 2021-87

12.4. Estimates Committee Report #2021-01-18 132

12.4.1. Approval of 2021 Capital Budget and Other Recommendations and Direction provided during the 2021 Capital Budget Process

12.5. Special Committee of the Whole - Community Development Report 167 #2021-01-19

12.5.1. Envisioning Our City: 2051 – The New Official Plan for the City of Brantford [Financial Impact – None], 2020-139 & 2021-20

13. RESOLUTIONS

13.1. Resolution from Special In-Camera City Council Meeting held on January 26th, 2021, regarding Tentative Settlement with (CUPE) Local 181 - Custodian Unit for a Renewal Collective Agreement, 2021-89

(Available at meeting)

13.2. Report 2021-111 CAO COVID-19 Emergency Update 01.26.21, 2021- 169 111 THAT Report 2021-111 CAO COVID-19 Emergency Update 01.26.21 BE RECEIVED. Page 6 of 293

13.3. Library Based Community Housing Outreach Worker Partnership 244 [Financial Impact: None], 2021-115 A. THAT Report 2021-115 Library Based Community Housing Outreach Worker Partnership BE RECEIVED; and B. THAT staff BE DIRECTED to proceed with a one-year pilot project to hire a Library-based Community Housing Outreach Worker, reporting to the City’s Housing and Homelessness Department, using staff funding from the Library and a portion of Social Services Relief Funds to fund the position; and C. THAT the Director, Housing and Homelessness Services, or designate, and the Manager, Housing Stability BE AUTHORIZED to sign on behalf of the City of Brantford any agreements necessary, satisfactory in form to the City’s Solicitor or designate, to proceed with the one-year pilot project.

14. NOTICES OF MOTION

14.1. 2021 Census Support - Mayor Davis

WHEREAS for over a century, Canadians have relied on census data to tell them about how their country is changing and what matters to them; and

WHEREAS we all depend on key socioeconomic trends and census analysis to make important decisions that have a direct impact on our families, neighbourhoods and businesses; and

WHEREAS in response to the COVID-19 pandemic, Statistics Canada has adapted to ensure that the 2021 Census is conducted throughout the country in the best possible way, using a safe and secure approach; and

WHEREAS residents completing the census will have a direct impact on gathering the data needed to plan, develop and evaluate programs and services such as schools, daycare, family services, housing, emergency services, roads, public transportation and skills training for employment;

NOW THEREFORE BE IT RESOLVED THAT the Council of The Corporation of the City of Brantford supports the 2021 Census and encourages all residents to complete their census questionnaire online at www.census.gc.ca. Accurate and complete census data support programs and services that benefit our community.

15. BY-LAWS 250

16. ADJOURNMENT Page 7 of 293

Alternative formats and communication supports available upon request. Please contact [email protected] or 519-759-4150 for assistance.

Date January 26, 2021 Report No. 2021-66

To Mayor and Members of City Council

From Paul Moore, General Manager Community Development

1.0 Type of Report Consent Item [ ] Item For Consideration [x]

2.0 Topic Amendments to the City of Brantford Zoning By-law 160-90 and County of Brant Zoning By-law 61-16 (annexed lands), respecting a “Temporary Use By-law to Permit the Use of Recreational Vehicles” – PZ-09-2020 – City Wide [Financial Impact – None]

3.0 Recommendation

A. THAT Zoning By-law Amendment Application PZ-09-20 initiated by the Corporation of the City of Brantford to amend the City of Brantford Zoning By-law 160-90 to permit the use of motor homes and travel trailers (recreational vehicles) for temporary occupancy during the Covid-19 pandemic, BE APPROVED in accordance with the applicable provisions as noted in Section 9.3 of Report 2021-66; B. THAT Zoning By-law Amendment Application PZ-09-20 initiated by the Corporation of the City of Brantford to amend the County of Brant Zoning By-law 61-16, for the annexed lands, to permit the use of motor homes and travel trailers (recreational vehicles) for temporary occupancy during the Covid-19 pandemic, BE APPROVED in accordance with the applicable provisions as noted in Section 9.3 of Report 2021-66; Page 8 of 293 Report No. 2021-66 Page 2 January 26, 2021 C. THAT Zoning By-law Amendment Application PZ-09-20 to permit the use of motor homes and travel trailers (recreational vehicles) for temporary occupancy, BE APPROVED with a time frame for the Temporary Use By- law not to exceed 3 years from the date of adoption and that it shall not be rescinded before the Declaration of Emergency expires or has been terminated; D. THAT Staff BE DIRECTED to prepare a By-law to Council to rescind the Temporary Use By-law three (3) months after the expiration or termination of the Declaration of Emergency; and, E. THAT Pursuant to Section 34(18) of the Planning Act, R.S.O. 1990, c.P.13. the following statement SHALL BE INCLUDED in the Notice of Decision: “Regard has been had for all written and oral submissions received from the public before the decision was made in relation to this planning matter, as discussed in Section 8.2 of Report 2021-66.” 4.0 Executive Summary

This City-initiated Zoning By-law amendment is to allow for the temporary use of motor homes and travel trailers (recreational vehicles) for occupancy in the City of Brantford due to the COVID-19 pandemic. As directed by Council, a Temporary Use By-law under Section 39 of the Planning Act has been prepared for a maximum of three (3) years, and could potentially be extended beyond the Declaration of Emergency, but shall not be rescinded before the Declaration of Emergency expires or has been terminated. The temporary use could be further extended by Council for an additional 3 years, if required. In the event that the Declaration of Emergency expires or is terminated, Staff recommends Clause D in Section 3.0 of this Report, which would direct Staff to bring a by-law to Council to rescind the Temporary Use By-law after a 3 month grace period. The proposal is consistent with the Provincial Policy Statement, and conforms to the Growth Plan for the Greater Golden Horseshoe and the City of Brantford and County of Brant Official Plans, and can be supported by Staff.

5.0 Purpose

This Report is being brought directly to Council in response to a decision of Council dated April 28, 2020. The purpose of this Report is to establish temporary zoning provisions to permit the use of recreational vehicles such as motor homes and travel trailers for temporary occupancy in order to provide an alternative form of accommodation during the COVID-19 pandemic for front-line Page 9 of 293 Report No. 2021-66 Page 3 January 26, 2021 workers, individuals that may have tested positive for COVID-19 or for individuals that need a location to quarantine away from others in the household.

6.0 Background

Due to the impacts experienced by the COVID-19 pandemic, front-line workers such as health care professionals, food services workers, truck drivers, grocery clerks, etc., have been declared as essential workers; which potentially increases their risk and exposure to the COVID-19 virus. Front-line workers may wish to limit their exposure to persons in their households and/or to ensure proper separation from members of their household in the event that they are infected by the COVID-19 virus. Additionally, other residents of Brantford may also be impacted as they may not have access to a dedicated location to quarantine in the event that they are infected with COVID-19, or need to self- isolate due to potential exposure to COVID-19. In response to this, Council approved the following decision relating to a Temporary Use By-law for recreational vehicles at the April 28, 2020 Council Meeting, which was further amended by Council on November 24, 2020:

A. That Planning Staff BE DIRECTED to prepare a report, which shall proceed directly to Council, regarding the application of a Temporary Use By-law pursuant to Section 39 of the Planning Act, to address Section 6.18.8 of the City of Brantford Zoning By-law 160-90 and Section 5.14 of the County of Brant Zoning By-law 61-16, to permit the use of motor homes and travel trailers (recreational vehicles) for temporary occupancy for a period of time, potentially extending beyond the Declaration of Emergency, as recommended by Planning Staff but not before the Declaration of Emergency expires or has been terminated. B. That Staff BE DIRECTED to limit their investigations and enforcement of complaints regarding Section 6.18.8 of Zoning By-law 160-90 and Section 5.14 of Zoning By-law 61-16 to those matters that are related to health and safety, and all other enforcement of the aforementioned provisions relating to the parking and use of recreational vehicles in residential zones in the City of Brantford BE SUSPENDED until such time as Council has had the opportunity to review the Temporary Use By-law referenced in clause 1, above; C. THAT, without limiting clause A above, Staff BE DIRECTED to include in the draft Temporary Use By-law all of the following requirements: i. travel trailers and motor homes only be permitted in driveways and on residential property only; and Page 10 of 293 Report No. 2021-66 Page 4 January 26, 2021 ii. that a minimum of a one (m) metre set back from city sidewalks, or (where there is no sidewalk) from the curb or road edge to preserve sight lines; and iii. that corner lots be deemed ineligible for the use or storage of motor homes and travel trailers to preserve sight lines; and iv. that proof be provided as required to By-law Enforcement Officers that appropriate sewage disposal methods were followed with regard to raw human waste in a manner which holds the City of Brantford harmless in the unlikely event of a spill; and v. that the City of Brantford communicates with the GRCA, as well as downstream communities, to satisfy any concerns about source water quality enforcement; and vi. that the use of generators on residential properties be prohibited; and D. THAT, the suspension of enforcement set out in clause B shall BE EFFECTIVE only in the following circumstances: i. where the requirements set out in clause C are met; ii. and where the owner or tenant of the residential property has registered the motor home or travel trailer, as the case may be, with the City Clerk’s Department within seven (7) days following the commencement of the use of the motor home or travel trailer, which registration shall include the name, address, and contact information of the property owner as well as proof of employment of the essential worker occupying the travel trailer or motor home, or proof of the necessity to use the travel trailer or motor home for quarantine purposes;

For Committee’s information, at the November 24, 2020 City Council Meeting, Council amended Clause A above by striking the words “until the Declaration of Emergency of the Head of Council for The Corporation of the City of Brantford expires or is otherwise terminated” and inserted the words "for a period of time, potentially extending beyond the Declaration of Emergency, as recommended by Planning Staff but not before the Declaration of Emergency expires or has been terminated”. Item B.ii in Clause B above was also deleted.

As noted in Clause B and D above, Council has passed a motion to temporarily limit enforcement of complaints that the City’s by-law enforcement officers receive pending that individuals register with the City’s Clerks Department and provide proof of employment of the essential worker occupying the motor home or travel trailer, or proof of the necessity to use the motor home or travel trailer Page 11 of 293 Report No. 2021-66 Page 5 January 26, 2021 for quarantine purposes. The registry will continue while the Temporary Use by- law is in effect. At the time of writing this Report, the City currently has six active individuals/properties on the registry. The suspension of by-law enforcement complaints is also pending the adoption of a Temporary Use By-law. Once a Temporary Use By-law is in effect, the City’s by-law enforcement officers will commence enforcement of any complaints received.

To address the direction as set out by Council with respect to a Temporary Use By-law, Planning Staff have prepared temporary Zoning provisions (Temporary Use By-law) to permit the use and occupancy of recreational vehicles in response to the impacts faced by residents during the COVID-19 pandemic.

7.0 Corporate Policy Context

While the 2020-2021 Council Priorities as identified in Report 2020-462 do not specifically speak to the matters discussed in this Report, the proposed Temporary Use By-law will temporarily permit the use and storage of recreational vehicles for front-line/essential workers or individuals directly impacted by COVID-19 in the City of Brantford, and will provide accommodation for these individuals on a temporary basis.

7.1 Planning Act, R.S.O. 1990

Pursuant to Section 39 of the Planning Act, the Council of a local municipality may pass a Temporary Use By-law to authorize the temporary use of land, buildings or structures for any purpose that is otherwise prohibited in the zoning by-law. The Planning Act allows for the passing of a Temporary Use By-law for a maximum of 3 years from the day of the passing of the By-law. The temporary use could be further extended by Council for an additional 3 years, if required.

The direction set out by Council as outlined in Section 6.0 of this Report is to permit the Temporary Use By-law until the Declaration of Emergency expires or is otherwise terminated, however this is not an option under the Planning Act. To address this, Planning Staff recommend that the Temporary Use By-law be effective for the maximum allowable timeframe prescribed under the Act, which is 3 years. In the event that the declaration of emergency is still in place once 3 years has lapsed, the Temporary Use By-law can be extended under the Act for an additional 3 years if needed. Page 12 of 293 Report No. 2021-66 Page 6 January 26, 2021 As mentioned earlier in this Report at the November 24, 2020 City Council Meeting, Council amended their decision and directed that the Temporary Use By-law extend for a period of time, potentially extending beyond the Declaration of Emergency, as recommended by Planning Staff but not before the Declaration of Emergency expires or has been terminated. In the event that the Declaration of Emergency ends before 3 years have lapsed, the Temporary Use By-law should be rescinded, but provide some additional time for residents to relocate their travel trailer or recreational vehicles and comply with all applicable by-law requirements. To address this, Planning Staff recommend that a grace period of 3 months be provided if the Declaration of Emergency expires or is terminated prior to the 3 year Temporary Use By-law expiring and that the by-law is rescinded at that time. This recommendation addresses the direction set out by Council on November 24, 2020 and has been included as recommendation D in Section 3.0 of this Report.

7.2 Provincial Policy Statement (2020)

Planning Staff have reviewed the direction from Council with respect to a Temporary Use By-law in the context of the Provincial Policy Statement. Planning Staff is of the opinion that the proposed Temporary Use By-law is consistent with the Provincial Policy Statement (PPS). The proposed Temporary Use By-law will allow for the temporary occupancy of motor homes and travel trailers (recreational vehicles) during the COVID-19 pandemic and will provide an alternative housing option for those directly impacted by COVID-19 on a temporary basis.

7.3 A Place to Grow – Growth Plan for the Greater Golden Horseshoe (August 2020)

Planning Staff have reviewed the direction from Council with respect to a Temporary Use By-law in the context of the Growth Plan for the Greater Golden Horseshoe (Growth Plan). The vision for the Growth Plan is grounded in principles that provide the basis for guiding decisions on how land is developed, resources are managed and public dollars are invested. The proposed Temporary Use By-law will provide an alternative housing option for those directly impacted by COVID-19 on a temporary basis. Planning Staff is of the opinion that the proposed Temporary Use By-law is in conformity with the Growth Plan.

Page 13 of 293 Report No. 2021-66 Page 7 January 26, 2021 8.0 Input From Other Sources

8.1 Technical Liaison Response

In preparation of the Temporary Use By-law as outlined in this Report, Staff consulted with various departments including the Public Works Commission, Legal and Real Estate Services, the Clerks Department, the Fire Department and the Building Department (refer to Appendix A). No significant comments or concerns were raised with this proposal. Any applicable comments have been incorporated in the recommendations outlined in Section 9.3 of this Report.

8.2 Public Response

A notice of the statutory public meeting was published in the Civic News and on the City’s website. The notice was also provided to the Mayor, members of Council and was mailed to all known properties that are on the City’s registry of recreational vehicles. The City currently has a registry of 6 properties that are utilizing recreational vehicles as an alternative form of accommodation during the COVID-19 pandemic. At the time of writing this Report, no comments have been received.

8.3 Grand River Notification Area Input

Notice was issued to representatives of the Six Nations of the Grand River and the Mississaugas of the New Credit First Nation, with no response received to date.

9.0 Analysis

9.1 City of Brantford Official Plan

The City of Brantford Official Plan provides goals and objectives which form a framework for the policies and schedules of the Official Plan. Official Plans must be consistent with Provincial Policies. Section 18.7 of the Official Plan relates to Temporary Use By-laws. In considering a Temporary Use By-law, Council shall be satisfied that the policies of Section 18.7.5 have been met:

1. the proposed development or redevelopment is consistent with the temporary nature of the use; Page 14 of 293 Report No. 2021-66 Page 8 January 26, 2021 2. the proposed use is compatible with adjacent uses and, where necessary, buffering is provided to ensure visual separation and compatibility between uses; 3. the size of the lot and/or building is appropriate for the proposed use; and, 4. adequate services are available. The proposed temporary use of recreation vehicles such as motor homes and travel trailers for temporary accommodation is consistent with the temporary nature of this use as these vehicles are mobile and can be easily moved. The proposed temporary use will need to be situated on a lot that can accommodate these vehicles, and will not require any changes to the existing servicing of the principle use. The proposed temporary zoning regulations will also ensure that the vehicles are setback from the roadways and be prohibited on corner lots to preserve sight lines.

Based on the foregoing, Planning Staff are of the opinion that the proposed Temporary Use By-law conforms to the City’s Official Plan.

9.2 County of Brant Official Plan

The County of Brant Official Plan continues to apply to lands which were annexed to the City in 2017 until such time as a new Official Plan for the entire City has been adopted and is in effect. Similarly to the policies in the City of Brantford Official Plan, the County of Brant Official Plan contains polices regarding the establishment of a temporary use. With respect to the passing of a Temporary Use By-law in areas of the City that are under the policies of the County Official Plan, Council shall be satisfied that:

1. The proposed use is temporary, and shall not create detrimental impacts on the surrounding area. Any temporary use permitted shall comply with the General Development Policies contained in Section 2.7 of this Plan.

2. A By-law authorizing a temporary use shall define the area to which the Temporary Use By-law applies and the period for which it shall be in effect, not to exceed three years from the date of passing of the By-law (with the exception of by-laws authorizing Garden Suites). The three year time period may, by By-law, be extended for a maximum additional three year term. The temporary use shall not become a legal non- conforming use at the date of expiry of the By-law. Page 15 of 293 Report No. 2021-66 Page 9 January 26, 2021 3. The type of uses envisaged by the County when passing a Temporary Use By-law include, but not limited to, parking lots, fairs, special events, ploughing match, or the temporary use of a mobile home as a dwelling unit.

4. the proposed use shall be of a temporary nature, and shall not entail major construction or investment on the part of the owner so that the owner shall not experience undue hardship in reverting to the original uses upon the termination of temporary use provisions;

5. the compatibility of the proposed use with the surrounding land uses and character of the surrounding area;

6. the proposed use shall be properly serviced and not require the extension or expansion of existing County services;

7. the proposed use shall not create any traffic problems within the surrounding area, or adversely affect the volume and/or type of traffic commonly found on the areas roads;

8. parking facilities shall be provided entirely on-site; and

9. the proposed use shall generally be beneficial to the surrounding community.

The proposed temporary zoning for motor homes and travel trailers is temporary in nature, is intended to provide an alternative accommodation on a temporary basis, will not require any construction or improvement to local infrastructure, and will not create any negative impacts. The proposed temporary zoning will not create any traffic impacts, will still maintain parking on-site and is beneficial to the City while minimizing the spread of COVID-19 within the community.

Based on the above, the proposal would have no adverse impact on neighbouring lands and is compatible with adjacent uses. Staff is satisfied that the proposed Temporary Use By-law conforms to the County of Brant Official Plan.

9.3 Proposed Temporary Use By-law Provisions

In accordance with Council’s direction as set out in Section 5.0 of this Report, Planning Staff have prepared a Temporary Use By-law to allow for the temporary use of motor homes and travel trailers in the minimum Page 16 of 293 Report No. 2021-66 Page 10 January 26, 2021 required yard of residential properties for use by essential service workers or for any individual who may have to quarantine as a result of COVID-19. The recommended provisions for both by-laws are discussed in more detail below.

9.3.1 City of Brantford Zoning By-law 160-90

Section 6.18.8 of The City of Brantford’s Zoning By-law 160-90 currently permits the storage of vehicles such as motor homes, travel trailers, snowmobiles, boats, etc., in the rear and side yards of residential properties (refer to Appendix B). The same by-law also permits the storage of these vehicles in the front yard of a residential property for a 72 hour period, and that habitation in these vehicles for not more than 14 days in each calendar month (parked in the rear or side yard only). To facilitate Council’s direction, Section 6.18.8 of Zoning By-law 160-90 must be amended to permit the use of recreational vehicles, specifically motor homes and travel trailers to be utilized on a temporary basis by certain individuals that are impacted by COVID-19. As such, the Planning Staff are recommending the following provisions:

Notwithstanding Section 6.18.8 of the City of Brantford Zoning By- law 160-90, the outdoor storage or parking of a motor home or travel trailer in a RE, R1A, R1B, R1C, R1D, R2, R3, or RC Zone for temporary occupancy during the Covid-19 pandemic, shall be permitted in a minimum required yard subject to the following regulations:

1. Motor homes and travel trailers shall only be permitted on a driveway.

2. That motor homes and travel trailers shall maintain a minimum setback of 1.0 m from city sidewalks, or (where there is no sidewalk) from the curb or road edge to preserve sight lines.

3. That the storage and use of motor homes and travel trailers shall not be permitted on corner lots to preserve sight lines.

4. That the storage and disposal of sewage shall comply with all applicable Provincial and City Standards. Page 17 of 293 Report No. 2021-66 Page 11 January 26, 2021 5. That the storage and use of motor homes and travel trailers shall comply with any applicable requirements of the Grand River Conservation Authority and shall be consulted with accordingly, where applicable.

6. That the use of generators for motor homes and travel trailers shall be prohibited.

The proposed provisions noted above are consistent with the direction set out by Council. For consistency, identical regulations are proposed for the County of Brant Zoning By-law, which is discussed further below.

9.3.2 County of Brant Zoning By-law 61-16

Similarly to the City of Brantford Zoning By-law, the proposed Temporary Use By-law will need to address the County of Brant Zoning By-law 61-16 in areas where the by-law applies to lands which were annexed by the City in 2017. Recreational Vehicles are specifically defined in this by-law and include vehicles such as: travel trailers, camper trailers, truck camper, tent trailer, motor homes, park model trailers, boats, snowmobiles and all-terrain vehicles but does not include a mobile home. The by-law also indicates that these types of vehicles shall not be used as a principal residence.

Section 5.14 of the County of Brant Zoning By-law 61-16 regulates the use of recreation vehicles. An excerpt of Section 5.14 of the County of Brant Zoning By-law 61-16 can be found in Appendix C. This section of the by-law establishes different regulations depending on the lot size. For lots greater than 4000 m2, they must be screened and cannot by parked in a required yard. For lots under 4000 m2, recreational vehicles are permitted to be parked in driveways from May 1 to October 31 each year provided that they do not impact visibility of vehicles or pedestrians, are setback 1.5 m from the street lot line, are not greater than 2.5 m in height, and are not parked in any required yard. Section 5.14 also states that recreational vehicles must not be used as a dwelling unit or for residential purposes. There are slight differences between both the County’s and City’s zoning regulations. For consistency and to implement the direction as set out by Council, the Temporary Use By-law will apply to all lands Page 18 of 293 Report No. 2021-66 Page 12 January 26, 2021 zoned for residential uses, however there are residential properties which may be located in agricultural zones. In that regard, Planning Staff recommend that the Temporary Use By- law to the County Zoning By-law applies to motor homes and travel trailers as follows:

Notwithstanding Section 5.14 of the County of Brant Zoning By- law 61-16, the outdoor storage or parking of a recreational vehicles, specifically a motor home or travel trailer in an Agricultural Zone (A) and in any Non-Urban Residential Zone (SR, RR, RH) (Zoning By-law 61-16) for temporary occupancy, shall be permitted in a minimum required yard subject to the following regulations:

1. Motor homes and travel trailers shall only be permitted on a driveway.

2. That motor homes and travel trailers shall maintain a minimum setback of 1.0 m from city sidewalks, or (where there is no sidewalk) from the curb or road edge to preserve sight lines.

3. That the storage and use of motor homes and travel trailers shall not be permitted on corner lots to preserve sight lines.

4. That the storage and disposal of sewage shall comply with all applicable Provincial and City Standards.

5. That the storage and use of motor homes and travel trailers shall comply with any applicable requirements of the Grand River Conservation Authority and shall be consulted with accordingly.

6. That the use of generators for motor homes and travel trailers shall be prohibited.

The proposed Temporary Use By-law will establish regulations that will assist residents regarding the use of motor homes or travel trailers for temporary occupancy during the COVID-19 pandemic. As noted in this Report, Council’s decision on April 28, 2020 also included the establishment of a registry. Registration with The City of Brantford must take place within 7 days of the start of the use of the motor home or travel Page 19 of 293 Report No. 2021-66 Page 13 January 26, 2021 trailer for the purposes of self-isolating or quarantining during the COVID- 19 pandemic.

10.0 Financial Implications

There are no direct Municipal financial implications respecting this application.

11.0 Conclusion

The purpose of this City-initiated zoning by-law amendment is to permit the temporary use of motor homes or travel trailers (recreational vehicle) for individuals affected by COVID-19. Pursuant to the Planning Act, Staff recommends that the proposed by-law be effective for 3 years from the date of passing or otherwise that the Declaration of Emergency has expired or has been terminated. In the event that the Declaration of Emergency expired or has been terminated prior to the 3 years elapsing, the Temporary Use By-law shall be rescinded provided that a 3 month grace period be provided for relocation of the recreational vehicle. Planning Staff are able to support the utilization of recreation vehicles as it is temporary in nature and will not negatively impact adjacent land uses. Council can choose to extend the temporary use for an additional 3 years in the event that an extension is needed. An additional 3 years is the maximum allowable timeframe under the Planning Act.

These temporary zoning provisions recommended by Staff represent good planning, and also ensure that alternative accommodations can be provided by those infected or directly impacted by the COVID-19 virus. The Planning Department supports this temporary use zoning amendment and recommends approval.

Paul Moore, MCIP, RPP General Manager Community Development

Prepared By:

Jeff Medeiros, MCIP, RPP, Intermediate Planner Joe Muto, MCIP, RPP, Manager of Development Planning Page 20 of 293 Report No. 2021-66 Page 14 January 26, 2021

In adopting this report, is a by-law or agreement required? If so, it should be referenced in the recommendation section.

By-law required [X] yes [ ] no

Agreement(s) or other documents to be signed by Mayor and/or City Clerk [ ] yes [X] no

Is the necessary by-law or agreement being sent concurrently to Council? [X] yes [ ] no

Page 21 of 293 Report No. 2021-66 Page 15 January 26, 2021 APPENDIX A Agency and Department Comments

Agency/Department Comments

Brant County Health Unit That the owner or tenant of the residential property include the following information in their registration:

1. That they demonstrate that there is a potable water supply for the trailer and that if connected to municipal water supply, that proper food grade water hose is used with a backflow preventer on the connection. 2. That they provide documentation as to how sewage and wastewater will be disposed of during the use as a residence. Brantford Power Travel trailers used as a temporary quarantine location in the front yard should be connecting to that properties permanent hydro service. If that is not possible, the travel trailer will be considered a temporary service and may have cost implications to the user.

Building Department No comments.

Energy + Electrical servicing for temporary travel trailers and motor homes must meet Electrical Safety Authority Code and Energy+ Conditions of Electrical Service www.energyplus.ca”

Engineering Services Trailers can’t obstruct sight lines, sidewalks, and/or any type of accesses.

Environmental Services 1. Residents who are using a camper for self-isolation purposes on their property should be required to register with the City so that first responders are aware of secondary living quarters on a property; 2. RV owners should have a plan for emptying waste collection (septage) tanks that does not involve draining them in the public street, storm sewer or into a park or environmental reserve; 3. RV owners must dispose of septage and grey water at an approved septage receiving station. As a special provision during COVID, the City has opened the septage receiving site on Mohawk Road, free of charge, to those using RVs to assist front line staff in social distancing. They must be registered with the City and make an appointment during regular office hours to access these disposal services; 4. When hooked up to water, or filling the fresh water tank, Page 22 of 293 Report No. 2021-66 Page 16 January 26, 2021 Owners will be required to use a potable water hose. This hose must never be used for cleaning and/or flushing of holding tanks or otherwise than to supply potable water; 5. Water must be used to serve only the residents of the property to which it is delivered; resale or lending of water will not be permitted; 6. RV water connections must be equipped with a check valve; 7. City water pressure can damage the water lines in an RV. Owners should install a water pressure regulator, intended for use with RV potable water systems, whenever connected to City water; 8. Owners should be advised not to run the RV's fresh water pump when hooked up to City water. The pump is designed only to pump water out of the RV's fresh water holding tank when not hooked up to City water; 9. Owners should limit hoses on or across sidewalk surfaces; 10. Hoses, water connections and holding tanks should be protected from damage, tampering and freezing at all times; 11. During hot weather, water holding tanks should be drained and dried regularly to prevent stagnation and reduce the potential for waterborne illness; and 12. Hoses should be removed from the RV and stored properly when not in use. Grand River Conservation We have no objection to this proposal as travel trailers are not Authority considered to be structures by the GRCA. These vehicles are capable of being driven from areas should a risk of flooding be posed.

Agencies are advised at the time of circulation for comment that they are considered as having no objection to an application if they do not reply within the time limit provided. If additional time is required in which to comment they are to contact planning staff.

Page 23 of 293 Report No. 2021-66 Page 17 January 26, 2021 APPENDIX B Section 6.18.8 – Zoning By-law 160-90

Page 24 of 293 Report No. 2021-66 Page 18 January 26, 2021 APPENDIX C Section 5.14 – Zoning By-law 160-90

Page 25 of 293

Alternative formats and communication supports available upon request. Please contact [email protected] or 519-759-4150 for assistance.

Date January 26, 2021 Report No. 2021-122

To Mayor and Members of City Council

From Tanya Daniels, City Clerk

1.0 Type of Report Consent Item [x] Item For Consideration [ ]

2.0 Topic Clerk’s Report on Communication for January 2021

3.0 Recommendation

THAT the Clerk’s Report on Communication for January 2021 BE RECEIVED. 4.0 Executive Summary

To receive as part of the Corporate Record, Communications directed to the City Clerk.

5.0 Purpose and Overview

To receive as part of the Corporate Record, the following communications directed to the City Clerk:

5.1 Association of Municipalities of Ontario (AMO)

5.1.1 AMO Policy Update – Social Services Relief Funding and Vaccine Rollout Planning – Received December 15, 2020 Page 26 of 293 Report No. 2021-122 Page 2 January 26, 2021 5.1.2 AMO Policy Update – Phase 2 ReStart Agreement Municipal Funding – Received December 16, 2020

5.1.3 AMO Watchfile – Received December 17, 2020

5.1.4 Virtual AMO 2021 Conference Hosted by the City of London – Received December 17, 2020

5.1.5 AMO Policy Update – Long-Term Care Staffing Plan, Conservation Authorities Working Group, Poverty Reduction Strategy, and Mental Health and Addiction Services Funding –Received December 17, 2020

5.1.6 AMO Policy Update – Additional COVID-19 Vaccine Sites, ESA Termination and Severance Provisions Extension – Received December 18, 2020

5.1.7 AMO Policy Update – Lockdown 2.0: Province-Wide Lockdown Starts December 26, Communities Strategy and Enforcement, New School Protocols, Child Care and Small Business Grant – Received December 21, 2020

5.1.8 AMO Policy Update – New Lock Down Measures and New CSWB Plan Deadline – Received January 7, 2021

5.1.9 AMO Watchfile – Received January 7, 2021

5.1.10 AMO Policy Update – New COVID-19 Provincial Emergency Declared, Updated COVID Modelling, and CA Working Group – Received January 12, 2021

5.1.11 AMO Watchfile – Received January 14, 2021

5.1.12 AMO Policy Update – New COVID-19 Ontario Regulations, Ontario Gas Tax for Transit Allocations, Ontario Heritage Act Amendments Update, and Page 27 of 293 Report No. 2021-122 Page 3 January 26, 2021 Firefighter Training Changes – Received January 14, 2021

5.2 Federation of Canadian Municipalities (FCM)

5.2.1 FCM VOICE – Received December 14, 2020

5.2.2 FCM CONNECT – Received December 15, 2020

5.2.3 FCM EXCHANGE – January 7, 2021

5.2.4 FCM VOICE – January 11, 2021

5.2.5 FCM CONNECT – January 12, 2021

5.3 Grand River Conservation Authority (GRCA)

5.3.1 GRCA Members’ Attendance as of December, 2020 – Received December 18, 2020

5.3.2 Application for Permission No. 957/20, Pursuant to Ontario Regulation 150/06 to permit construct a dwelling and attached garage at 138 Chestnut Ave – Received December 18, 2020

5.3.3 Summary of General Membership – Received December 18, 2020

5.3.4 Application for Permission No. 964/20, Pursuant to Ontario Regulation 150/06 to install a pool, hot tub and landscaping wall and construct a pool cabana at 11 Cherry Hill Lane – Received December 29, 2020

5.3.5 Application for Permission No. 973/20, Pursuant to Ontario Regulation 150/06 to construct wastewater flow metering upgrades at 385 Mohawk Street – Received January 4, 2021 Page 28 of 293 Report No. 2021-122 Page 4 January 26, 2021 5.3.6 Application for Permission No. 2/21, Pursuant to Ontario Regulation 150/06 to construct a four-plex at Stirton Avenue and Stinson Avenue – Received January 13, 2021

5.4 Assessment Review Board

5.4.1 Notice of Decision re: 57 Webb Ave – Received January 6, 2021

5.4.2 Acknowledgement of Withdrawals re: 136 – 142 Dalhousie Street, 101 Wayne Gretzky Parkway, Garden Ave – Received January 6, 2021

5.5 Resolutions

5.5.1 Dufferin County re: Aggregate Resource Property Valuation Assessment Criteria – Receive December 14, 2020

5.5.2 Corporation of the Town of Carleton Place re: Childcare Funding 2020 – Received December 14, 2020

5.5.3 Township of Perth South re: Drainage Matters and CN Rail – Received December 16, 2020

5.5.4 City of Kitchener re: Cannabis Retail – Received December 18, 2020

5.5.5 Municipality of Kingsville re: Letter of Support for Small Businesses – Received December 21, 2020

5.5.6 Corporation of the Town of Gore Bay re: Bill 218, Changes to Municipal Act – Received December 23, 2020

5.5.7 Town of Lincoln re: Support Resolution from the City of Hamilton, Request for Interim Cap on Gas Plant and Page 29 of 293 Report No. 2021-122 Page 5 January 26, 2021 Greenhouse Gas Pollution – Received December 23, 2020

5.5.8 Town of Lincoln re: Support Resolution from the City of Hamilton, Amending the ACGO Licensing and Application Process for Cannabis Retail Stores to Consider Radial Separation from Other Cannabis Locations – Received December 23, 2020

5.5.9 Town of Lincoln re: Support Resolution from the Town of Plympton-Wyoming, Funding for Community Groups and Service Clubs Affected by Pandemic – Received December 23, 2020

5.5.10 Town of Lincoln re: Support Resolution from the City of Belleview, Accessibility for Ontarians with Disabilities Act – Received December 23, 2020

5.5.11 Town of Lincoln re: Support Resolution from the Town of Loyalist, Funding for Community Groups and Service Clubs Affected by Pandemic – Received December 23, 2020

5.5.12 The Corporation of the Municipality of Tweed re: Support of the City of Brantford’s Resolution

5.5.13 Region of Peel re: Motion Regarding Property Tax Exemptions for Veteran Clubs – Received January 7, 2021

5.5.14 Municipality of Charlton and Dack re: Motion regarding Insurance – Received January 7, 2021

5.5.15 Township of Larder Lake re: Support Resolution for Municipal Insurance Cost – Received January 13, 2021 Page 30 of 293 Report No. 2021-122 Page 6 January 26, 2021 5.5.16 Municipality of West Grey re: Schedule 8 of the Provincial Budget Bill 229, Protect, Support and Recover from COVID-1 Act – Received January 13, 2021

5.6 General Correspondence

5.6.1 Downtown Brantford Business Improvement Area re: Brantford Police Services Budget – Received December 7, 2020

5.6.2 Inderjit Hans, General Manager, Public Works Commission re: Thank you Public Works Staff

5.6.3 Brian Hutchings, Chief Administrative Officer re: CAO December 2020 Newsletter

5.6.4 Novae Res Urbis, Greater Toronto and Hamilton Area (Redefining a Gateway – Page 2) – Received January 13, 2021

5.6.5 Ministry of Heritage, Sport, Tourism and Culture Industries re: Ontario 55+ Winter Games – Received January 15, 2021

Tanya Daniels City Clerk/Director of Clerks’ Services

Attachments (if applicable)

None.

In adopting this report, is a by-law or agreement required? If so, it should be referenced in the recommendation section.

By-law required [ ] yes [x] no

Agreement(s) or other documents to be signed by Mayor and/or City Clerk [ ] yes [x] no

Is the necessary by-law or agreement being sent concurrently to Council? [ ] yes [x] no Page 31 of 293

CITY COUNCIL MINUTES

December 15, 2020 6:00 p.m. Brantford City Hall, 100 Wellington Square Video-Conference Meeting

1. NATIONAL ANTHEM The National Anthem was played. 2. INVOCATION Mayor Davis read the invocation. 3. ROLL CALL

Present: Mayor Davis Councillor Weaver Councillor Vanderstelt Councillor Utley Councillor Sless Councillor McCreary Councillor Martin Councillor Carpenter Councillor Antoski Councillor Van Tilborg Councillor Wall

After the virtual meeting procedures were reviewed, Mayor Davis provided comments on the current COVID-19 pandemic. 4. DECLARATIONS OF CONFLICTS OF INTEREST 4.1 Mayor Davis - Excessive Use of Surveillance Equipment Mayor Davis has surveillance equipment installed at home. Page 32 of 293 2 Mayor Davis did not participate in debate or voting on the associated item. 4.2 Councillor Wall - Excessive Use of Surveillance Equipment Councillor Wall has surveillance equipment installed at home. Councillor Wall did not participate in debate or voting on the associated item. 4.3 Councillor Antoski - Assisted Funerals and Burial Services Update [Financial Impact: $60,560], 2020-544 Councillor Antoski co-owns a business that manufactures funeral and burial products, decision would impact clients.

Councillor Antoski did not participate in debate or voting on the associated item. 4.4 Councillor Antoski - Discretionary Benefits [Financial Impact - None], 2020-496 Councillor Antoski co-owns a business that manufactures funeral and burial products, decision would impact clients. Councillor Antoski did not participate in debate or voting on the associated item. Council then moved to separate items for discussion. SEPARATION OF ITEMS IN COMMITTEE REPORTS FOR DISCUSSION PURPOSES Moved by Councillor Vanderstelt Seconded by Councillor Sless THAT all Items contained within the Committee Reports (Items 8.1 to 8.5) not separated for discussion purposes BE APPROVED.

Recorded Vote on all Items Not Separated: YES: (10): Mayor Davis, Councillor Vanderstelt, Councillor Utley, Councillor Sless, Councillor McCreary, Councillor Martin, Councillor Carpenter, Councillor Antoski, Councillor Van Tilborg, and Councillor Wall CARRIED (10 to 0) The following Items subject to the vote were approved unanimously on a recorded vote:

Page 33 of 293 3 8.1 Committee of the Whole - Operations and Administration Report #2020-12-01 8.1.1 Review of Operational Services and Park Services Departments Final Report [Financial Impact: None], 2020-568 A. THAT Report 2020-568 “Review of Operational Services and Park Services Departments Final Report” BE RECEIVED; and B. THAT Staff BE DIRECTED to bring a report to Council in Q1 2021 outlining a plan and timeline to address the opportunities contained in the City of Brantford Parks and Operational Services Review Final Report dated December 1, 2020 as prepared by Optimus SBR. C. THAT staff BE DIRECTED to utilize the remaining project funds to obtain Optimus SBR Consulting firm to further develop appropriate key performance indicators, metrics and data collection processes and report back in Q1 2021. 8.1.2 Brantford Accessibility Plan – 2020 Status Update [Financial Impact – None], 2020-527 THAT Report 2020-527 regarding the Brantford Accessibility Plan – 2020 Status Update BE RECEIVED.

8.1.3 Amendments to Indemnification Policy [Financial Impact $105,000 annually], 2020-562 A. THAT the Indemnification Policy, Corporate-026, BE AMENDED in accordance with the Schedule “A” hereto; and B. THAT an amount of $105,000 to provide for indemnification resources for Members of Council and staff BE INCLUDED as an unavoidable increase in the 2021 operating budget; and C. THAT the necessary by-law to amend Appendix “A” of By-law 70-2010, being a By-law to Adopt various City of Brantford Policies and to create a Corporate Policy Manual, by repealing Corporate Policy – 026 – Indemnification Policy and replacing it with a new Corporate Policy – 026 Indemnification Policy as attached to Report 2020-562 and marked as Schedule “A”. 8.1.4 Naloxone Nasal Spray Kits in AED Units [Financial Impact- $4000], 2020-539

Page 34 of 293 4 A. THAT Report 2020-539 regarding Naloxone Nasal Spray Kits in AED Units BE RECEIVED; and B. THAT the proposed $4000 be built into the 2021 budget as an unavoidable increase to meet the needs of supplying Naloxone in locations where AEDs are installed. 8.1.5 Service Review Opportunities: Updated Timelines [Financial Impact: None], 2020-480 A. THAT Report 2020-480 Service Review Opportunities Updated Timelines BE RECEIVED; and B. THAT the adjusted timelines in Appendix A: Service Review Opportunities - Extended Reporting Timelines be APPROVED; and C. THAT Staff BE DIRECTED to provide semi-annual update reports on the progress of the Service Review Opportunities. 8.1.8 Year 2021 Capital Projects Funding Pre-Approvals [Financial Impact - $10,967,000 for the Pre-Approval of 2021 Projects as outlined in the Appendix “A”], 2020-536 A. THAT Report No. PW2020-536 titled “Year 2021 Capital Project Funding Pre-Approvals” BE RECEIVED; and

B. THAT notwithstanding the annual Estimates Committee process, $10,967,000 funding to support the budget pre- approval requests listed in Appendix “A” BE TRANSFERRED to the appropriate capital projects on January 1, 2021; and C. THAT the General Manager, Public Works Commission and the Purchasing Officer BE AUTHORIZED to award nineteen (19) 2021 projects for the Public Works Commission as shown in Appendix “A” attached to Report No. PW 2020 -536, in accordance with the City of Brantford’s Purchasing Policy.

8.1.9 Road Dedication By-law, Blackburn Drive, English Lane and Gillespie Drive, 2020-531 A. That Report 2020-531 titled Road Dedication By-law, Blackburn Drive, English Lane and Gillespie Drive BE RECEIVED; and B. That the by-law attached as Appendix A to report 2020-531, being a bylaw to declare and dedicate City owned land at the southwest corner of Blackburn Drive and English Lane and at

Page 35 of 293 5 the northwest corner of English Lane and Gillespie Drive as part of the public highway BE PRESENTED to City Council for adoption. 8.1.10 Emergency Procurement for Roof Replacement at 1 Sherwood Drive [Financial Impact: $56,834.02], 2020-526 A. THAT Report No. 2020-526 entitled “Emergency Procurement for Roof Replacement at 1 Sherwood Drive [Financial Impact: $56,834.02 BE RECEIVED; B. THAT the amount of $56,834.02 BE FUNDED as follows: i. $25,000 from project PK2009 Parks & Recreation Minor Capital; and ii. $31,834.02 from the Facilities Asset Management Reserve RF0526. 8.1.11 20 Courtland Drive – Accessible Parking Space on Private Property [Financial Impact – None], 2020-469 A. THAT report 2020-469, regarding 20 Courtland Drive – Accessible Parking Space on Private Property BE RECIVED; and

B. THAT one (1) accessible parking space BE BY-LAWED at 20 Courtland Drive; and C. THAT Schedule “25” of Parking By-law 144-88 which pertains to “Accessible Parking Zones on Private Property” BE AMENDED as outlined in Appendix “A” of Report No. 2020-469; and D. THAT the subsequent by-law be presented to Council for adoption. 8.1.12 Alfred Street and Arthur Street at Shallow Creek Park – Traffic Control [Financial Impact – None], 2020-471 THAT the following BE DEFERRED for one meeting cycle: THAT report no. 2020-471 regarding “Alfred Street and Arthur Street at Shallow Creek Park – Traffic Control” BE RECEIVED.

Page 36 of 293 6 8. 1.13 King George Road at Elm Street and 16 King George Road – Southbound Left Turn Prohibition [Financial Impact - $100], 2020-467 A. THAT the report 2020-467 King George Road at Elm Street and 16 King George Road – Southbound Left Turn Prohibition BE RECEIVED; and B. THAT a left turn prohibition BE BY-LAWED on King George Road at Elm Street and 16 King George Road (south driveway), southbound to eastbound, at anytime, every day; and C. THAT Schedule “4” of Traffic Bylaw 37-83 which pertains to “Turns Prohibited” BE AMENDED as outlined in Appendix “A” of Report No. 2020-467; and D. THAT the subsequent By-law be presented to Council for adoption. 8.1.14 Parking By-law 144-88 Amendment – General Stopping and Parking Regulations [Financial Impact – None], 2020-457 A. THAT report 2020-457 Parking By-law 144-88 Amendment – General Stopping and Parking Regulations BE RECEIVED; and B. THAT Section 5(1) of Parking By-law 144-88 which pertains to “General Stopping and Parking Regulations” BE REPEALED as outlined in Appendix “A” of Report No. 2020-457; and C. THAT Section 5(1) of Parking By-law 144-88 which pertains to “General Stopping and Parking Regulations” BE AMENDED as outlined in Appendix “A” of Report No. 2020-457; and D. THAT Section 6 of Parking By-law 144-88 which pertains to “General Stopping and Parking Regulations” BE AMENDED as outlined in Appendix “A” of Report No. 2020-457; and E. THAT Section 7 of Parking By-law 144-88 which pertains to “General Stopping and Parking Regulations” BE REPEALED as outlined in Appendix “A” of Report No. 2020-457; and F. THAT Section 7 of Parking By-law 144-88 which pertains to “General Stopping and Parking Regulations” BE AMENDED as outlined in Appendix “A” of Report No. 2020-457; and G. THAT Schedule “28” of Parking By-law 144-88 which pertains to “List of Set Fine Payments” BE AMENDED as outlined in

Page 37 of 293 7 Appendix “A” of Report No. 2020-457 dated December 1, 2020; and H. THAT all subsequent By-laws BE PRESENTED to City Council for adoption. 8.1.15 Boundary and Connecting Highway Routine Maintenance and Capital Repair Agreement [Financial Impact – none], 2020-567 A. THAT Report No. 2020-567, titled Boundary and Connecting Highway Routine Maintenance and Capital Repair Agreement, BE RECEIVED; and B. THAT the Mayor and the City Clerk BE AUTHORIZED to execute the Boundary and Connecting Highway Routine Maintenance and Capital Repair agreement (the “Maintenance Agreement”) between The Corporation of the City of Brantford (the “City”) and The Corporation of the County of Brant (the “County”); and C. THAT the City Clerk BE DIRECTED to place the Agreement on a Signing By-law for execution by the Mayor and the City Clerk; and D. THAT the General Manager of Public Works BE AUTHORIZED TO sign amending agreements to the Maintenance Agreement, from time to time, subject to the following conditions: i. The amendments are minor in nature, including but not limited to the addition or deletion of roads; ii. The amendments do not significantly increase the costs to the City (where a significant increase is an increase which would be outside of the applicable budgets); iii. The amendments do no materially increase the risk or liability of the City

8.1.17 Brantford Downtown Outreach Team Pilot Program – Final Evaluation [Financial Impact – None], 2020-371 THAT Report 2020-209 Brantford Downtown Outreach Team Pilot Program – Final Evaluation BE RECEIVED. 8.1.18 Promoting Free Tax Clinics [Financial Impact: None], 2020-417 THAT Report 2020-417 Promoting Free Tax Clinics BE RECEIVED.

Page 38 of 293 8 8.1.19 Wastewater Allocation Policy – Annual Report for 2020 [Financial Impact - None], 2020-204 THAT Report No. 2020-204, titled “Wastewater Allocation Policy – Annual Report 2020” BE RECEIVED. 8.1.20 Winter Maintenance Update 2020-2021 [Financial Impact] – None, 2020-541 A. THAT Report No. PW2020-541 regarding "Winter Maintenance Update 2020-2021" BE RECEIVED; and B. THAT staff BE DIRECTED to continue compliance with the Ontario Minimum Maintenance Standards, Reg. 239/02 of the Municipal Act, as amended on May 3, 2018; and C. THAT Council APPROVE the 2020-21 “Winter Operations Planning Document for The Corporation of the City of Brantford”, attached as Appendix “B”. 8.1.22 Four Way Stop - Cayuga and Ontario WHEREAS the Cayuga Street and Ontario Street intersection is located in a residential neighbourhood and is a heavily used route due to entering and exiting the Veterans Memorial Parkway, including public transit; NOW THEREFORE BE IT RESOLVED: A. THAT staff BE DIRECTED to undertake a traffic study investigating the implementation of all-way stop control at the Ontario Street and Cayuga Street Intersection; and B. THAT staff BE DIRECTED to report back to Council on study finding in Q2 2021. 8.1.23 Water/Wastewater Billing - 333 Wellington Street, Timely Meter Reading

WHEREAS 333 Wellington Street received estimated billings from November of 2019 to September of 2020; and WHEREAS Water/wastewater bills are bi- monthly (two month periods); and WHEREAS communications between the City and landlord were ongoing from November 2019 to September 2020; and

Page 39 of 293 9 WHEREAS the wire connecting the remote reading device became disconnected from the meter, resulting in estimated billing; and WHEREAS efforts to secure access to the water meter were delayed due to Covid 19 in June 2020; and WHEREAS a significant loss of water due to a suspected leak went undetected over a period of 12 months; and WHEREAS extenuating circumstances have created hardship; and WHEREAS High Water Bill Adjustment Policy is applicable only to non-rental residential properties; NOW THEREFORE BE IT RESOLVED: A. THAT staff BE DIRECTED to contact the owner of 333 Wellington with payment options; and B. THAT staff BE DIRECTED to remove half of the overage fee ($4328.48) from the water/wastewater bill; and C. THAT staff BE DIRECTED to complete a comprehensive evaluation of current estimated billing data including investigate options for more timely meter readings/customer notice, monthly meter readings, billing alternatives, and Registered mail when an account has an extended period of estimated billing and REPORT BACK with recommendations in Q1 2021. 8.1.24 Speeding Drivers - Slow Down Signs WHEREAS speeding drivers are disobeying posted speed limits throughout our city; and WHEREAS citizens are becoming increasingly concerned about the safety of their children and seniors who sometimes require more time to cross the road; and WHEREAS resources are limited to Police traffic violations; and

WHEREAS speed radar units that display vehicle speed sometimes have the opposite effect as some drivers try to beat their previous speed; and WHEREAS solutions to reduce speeding are often expensive and limited in their effectiveness; and

Page 40 of 293 10 WHEREAS other communities and individuals are using low cost initiatives to provide neighbourhoods with lawn signs asking drivers to slow down; and WHEREAS Slow Down lawn signs must be installed on private property and be in compliance with the City’s Outdoor Sign By-law, Chapter 478 of the City of Brantford Municipal Code; NOW THEREFORE BE IT RESOLVED: A. THAT Staff BE DIRECTED to research “Slow Down” sign designs, wording (with at least one sign making reference to children), manufacturing, delivery turnaround, and costs for 500 lawn signs that can be distributed to citizens in their neighbourhoods through Neighbourhood Associations; and B. THAT Staff BE DIRECTED to report back to Council on “Slow Down” signs and funding source in Q1 2021. 8.2 Social Services Committee Report #2020-12-02 8.2.1 Homelessness Shelter Diversion Strategy Pilot [Financial Impact: None], 2020-576 A. THAT Report 2020-576 Homelessness Shelter Diversion Strategy Pilot BE RECEIVED; and

B. THAT Staff BE DIRECTED to develop a shelter diversion pilot program for implementation in April 2021 until March 2022; and C. THAT Staff BE DIRECTED to refer to Estimates Committee as part of the budget process, the cost of implementing a shelter diversion pilot program in the gross amount of $100,000 as an increase to the homelessness base budget as follows: i. 2021 - $75,000 ii. 2022 - $25,000;

D. THAT staff BE DIRECTED to incorporate the homelessness shelter diversion strategy into a Mid to Long Term Sheltering System Plan; and E. THAT staff BE DIRECTED to bring the Mid to Long Term Sheltering System Plan report to Council in February 2021.

Page 41 of 293 11 8.2.4 2020 Annual Update on Brantford-Brant Municipal Housing Master Plan 2020-2030, 2020-422 THAT the 2020 Annual Update on Brantford-Brant Municipal Housing Master Plan 2020-422 BE RECEIVED. 8.2.6 Homeward Bound Brantford-Brant Program Update [Financial Impact: None], 2020-478 THAT Report 2020-478 Homeward Bound Brantford-Brant Program Update BE RECEIVED. 8.3 Committee of the Whole - Community Development Report #2020-12- 08

8.3.1 Fiscal Strategy for the Settlement Expansion Area Lands [Financial Impact – none], 2020-588 THAT Report 2020-588 regarding the Fiscal Strategy for the Settlement Expansion Area Lands BE RECEIVED. 8.3.2 Application for Zoning By-law Amendment (Removal of a Holding “H” Provision) – PZ-07-20 – for the northwest portion of the lands at 41 Johnson Road [Financial Impact – None], 2020-402

THAT Zoning By-law Amendment application, PZ-07-20, submitted by Cohoon Engineering Ltd. on behalf of David Hind, affecting the northwest portion of the lands located at 41 Johnson Road, to remove the Holding “H” provision BE APPROVED for the reasons set out in Report 2020-402. 8.3.3 Closure of Files - Official Plan Amendment OP-01-16 and Zoning By-law Amendment PZ-03-16 (8-10 Craig Street) [Financial Impact – None], 2020-268 A. THAT Report 2020-268, Closure of Files – Official Plan Amendment OP-01-16 and Zoning By-law Amendment PZ-03- 16 (8-10 Craig Street), BE RECEIVED; and B. THAT the $250,000 allocated from the Corporate Contingency Reserve (RF0554) for an Area Wide Transportation Study for Wayne Gretzky Parkway Corridor (from Lynden Road to Henry Street) BE RETURNED to the Corporate Contingency Reserve (RF0554), and that the Capital Project - Feasibility Study for Wayne Gretzky Parkway (TS1805) BE CLOSED.

Page 42 of 293 12 8.3.4 Downtown Brantford Colborne Point – Offering of Lands [Financial Impact – None], 2020-477 A. THAT Report No. 2020-477, entitled “Downtown Brantford Colborne Point – Offering of Lands”, BE RECEIVED; and B. THAT Staff BE DIRECTED to proceed with Option 1, being the issuing of a Request for Expressions of Interest (RFEOI) for the Colborne Point lands, as further described in Section 8.0 of Report No. 2020-477; and C. THAT an Evaluation Committee BE ESTABLISHED for the purposes of evaluating responses to the Colborne Point RFEOI consisting of the Mayor, both Ward 5 Councillors, the Chief Administrative Office, the General Manager of Public Works, and the General Manager of Community Development, with support from the Purchasing Division and Legal and Real Estate Services; and D. THAT the Manager of Real Estate BE DIRECTED to report back to Council following the results of the evaluation of responses to the Colborne Point RFEOI with a recommendation regarding next steps in the disposition and development process for the Colborne Point lands.

8.3.5 Asset Management Grant Funding for Light Detection and Ranging (LiDAR) Survey for Flood Mitigation [Financial Impact: None], 2020-543 A. THAT Report 2020-543 Asset Management Grant Funding for Light Detection and Ranging (LiDAR) Survey for Flood Mitigation BE RECEIVED; and

B. THAT staff BE DIRECTED to apply for a grant opportunity from the Federation of Canadian Municipalities’ Municipal Asset Management Program for the LiDAR Survey for Flood Mitigation; and C. THAT staff BE DIRECTED to forward a declaration of the City of Brantford’s financial contribution towards this initiative of $85,000 as approved through the 2021 Pre-approval report 2020-536, to the Federation of Canadian Municipalities for inclusion in the grant application; and D. THAT if the City is successful with the grant application, $50,000 BE RETURNED from Capital Project ID#1900 (City-

Page 43 of 293 13 Wide Light Detection and Ranging (LiDAR) Asset Management Survey for Flood Mitigation) to the Capital Funding Envelope RF0556. 8.3.6 2021-2026 Contract Award for the Operation and Maintenance of Landfill Gas Collection System and Utilization Facility [Financial Impact – 2021 $156,954], 2020-71 A. THAT Report No. 2020-71 titled “2021 – 2026 Contract Award for the Operation and Maintenance of Landfill Gas Collection System and Utilization Facility”, BE RECEIVED; and B. THAT RFP 2020-99 for the Operation and Maintenance of Landfill Gas Collection System and Utilization Facility, BE AWARDED to INTEGRATED GAS RECOVERY SERVICES INC., P.O. Box 100, Thorold, Ontario L2V 3Y8 at an estimated annual cost of $1,016,454; and C. THAT the necessary Contract between The Corporation of the City of Brantford and Integrated Gas Recovery Services Inc. BE PLACED on a Signing By-law for execution by the Mayor and Clerk; and D. THAT the General Manager or acting member of staff and the Purchasing Officer be authorized to execute any ancillary or amending agreements necessary during the term of the agreement that will not affect the approved budget or significantly change the scope of the work to be completed under the agreement, in a form satisfactory to the City Solicitor and upon the approval of the City Treasurer or designate. 8.3.7 Power of Attorney Resources and Information for Seniors

WHEREAS seniors are the fastest growing age group in Ontario; and by 2041, it is projected that in the City of Brantford and County of Brant, 25 – 30% of residents will be age 65 and older; and

WHEREAS older adults can be more vulnerable to the misuse of power, fraud, and financial abuse, particularly if the individual is experiencing symptoms of Alzheimer’s, dementia or other cognitive challenges; and WHEREAS Elder Abuse Awareness and Prevention was identified as a 2021-2022 Council Priority; and

Page 44 of 293 14 WHEREAS the Elder Abuse Awareness and Prevention Strategy is a key component of the City of Brantford Healthy Aging Plan; and WHEREAS a Power of Attorney is a legal document in which an individual gives care and control of their personal and financial affairs to a trusted person; and WHEREAS a Power of Attorney can be an important tool in preventing elder abuse, provided it is used ethically and in the best interest of the person needing support; and WHEREAS the uses, rights and responsibilities of a Power of Attorney may not be well understood by the general public; and

WHEREAS greater public understanding of Power of Attorney may serve to better protect older adults in Brantford from elder abuse; NOW THEREFORE BE IT RESOLVED: A. THAT Staff consult with community partners including the Grand River Council on Aging, the Elder Abuse Awareness Committee, Elder Abuse Ontario, the Community Legal Clinic, the Seniors’ Resource Centre, Chamber of Commerce, and City of Brantford Neighbourhood Associations and provide a report to Council by March 31 2021 detailing the following:

i. A project plan to deliver workshops, webinars or other methods to provide information to the public regarding the use of Power of Attorney, with all required costs and resources; ii. A communications plan to support public awareness of these information sessions, with all required costs and resources;

iii. The feasibility of a locally developed Power of Attorney database, including consideration of privacy, legality, and required resources;

iv. Opportunities for Brantford City Council to advocate to other levels of government for stronger protections for older adults who may be vulnerable to all forms of elder abuse. 8.4 Human Resources Committee Report #2020-12-09 8.4.1 By-law Enforcement Staff Resources [Financial Impact: $13,000], 2020-587

Page 45 of 293 15 A. THAT report 2020-587 entitled By-law Enforcement Staff Resources BE RECEIVED; and B. THAT staff BE DIRECTED to replace the current vacant Temporary Contract Animal Control By-law Enforcement Officer position with a Full-time Municipal Law Enforcement/Property Standards Officer position within the By-law Enforcement Division of the Building Department, with the annual incremental cost of $13,000 INCLUDED as an unavoidable increase to the 2021 operating budget. 8.4.2 Youth Intensive Project [Financial Impact: None], 2020-538

A. THAT Report 2020-538 regarding the expansion of the Provincial Youth Project BE RECEIVED; and B. THAT an increase of one temporary Full Time Equivalent (FTE) Service Coordinator position, funded entirely by the Ministry of Children, Community and Social Services from January 1, 2021 to March 31, 2022 BE APPROVED. 8.5 Finance Committee Report #2020-12-09 8.5.1 External Auditor Annual Independence Letter, Engagement Letter, Audit Plan [Financial Impact – None], 2020-571

THAT Report 2020-571 regarding the independence of the City’s external auditor, the Engagement Letter and the Audit Plan, BE RECEIVED. 8.5.2 Brantford Police Services Board Request to Carryforward 2020 Surplus [Financial Impacts – unknown], 2020-586 A. THAT Report 2020-586 regarding the Brantford Police Services Board request to carryforward 2020 surplus BE RECEIVED; and B. THAT approval BE GIVEN to transfer up to $364,527 from operational savings, subject to the availability of such funds once the final 2020 Police year end surplus is known, to the Police Vehicle/Equipment Reserve (RF0490) to offset the 2021 operating budget. 8.5.3 Promissory Notes from Brantford Power Inc. and Brantford Hydro Inc. [Financial Impact - $58,420], 2020-583

Page 46 of 293 16 A. THAT Report 2020-583 regarding the 2021 Extension of Promissory Notes from Brantford Power Inc. and Brantford Hydro Inc. BE RECEIVED; and B. THAT the promissory notes BE EXTENDED for a further five years, to Feb 1, 2026, under the current terms. 8.5.4 Temporary borrowings for the Municipality [Financial Impact - None], 2020-573 A. THAT report 2020-573 regarding temporary borrowings for the Municipality BE RECEIVED; and B. THAT a By-law to authorize the temporary borrowing of monies to meet, until the Taxes are collected, the current expenditures of the Corporation for the year 2021 BE PRESENTED to City Council for adoption. 5. PRESENTATIONS/DELEGATIONS [list, if any, available at meeting] 5.1 Chris Silverthorne – Tranquility Funeral Services Inc. Mr. Silverthorne, of Tranquility Funeral Services Inc., attended before Council regarding item 8.2.3 Assisted Funerals and Burial Services Update. Mr. Silverthorne provided an overview of the services of Tranquility Funerals Services and provided a general outline of himself and the business. Mr. Silverthorne answered various questions of members of Council. 6. CLERK’S REPORT ON COMMUNICATIONS 6.1 Clerk’s Report for Communication for December 2020, 2020-598 Moved by Councillor Martin Seconded by Councillor McCreary THAT the Clerk’s Report on Communication for December 2020 BE RECEIVED. Recorded Vote on Item 6.1: YES: (10): Mayor Davis, Councillor Vanderstelt, Councillor Utley, Councillor Sless, Councillor McCreary, Councillor Martin, Councillor Carpenter, Councillor Antoski, Councillor Van Tilborg, and Councillor Wall CARRIED (10 to 0)

Page 47 of 293 17 7. MINUTES

Moved by Councillor Carpenter Seconded by Councillor Antoski THAT the following Minutes BE ADOPTED: 7.1 City Council – November 24, 2020 7.2 Special City Council – November 24, 2020 7.3 Special City Council – December 1, 2020 7.4 Special City Council – December 8, 2020 7.5 Special City Council – Private and Confidential – November 24, 2020 7.6 Special City Council – Private and Confidential – December 8, 2020 Recorded Vote on all Minutes: YES: (10): Mayor Davis, Councillor Vanderstelt, Councillor Utley, Councillor Sless, Councillor McCreary, Councillor Martin, Councillor Carpenter, Councillor Antoski, Councillor Van Tilborg, and Councillor Wall CARRIED (10 to 0)

8. COMMITTEE REPORTS Moved by Councillor McCreary Seconded by Councillor Martin THAT all Items in the Committee Reports (Items 8.1 to 8.5) separated for discussion purposes BE APPROVED.

Council then considered and voted on each separated item beginning with 8.2.3 as a delegation was present. 8.2 Social Services Committee Report #2020-12-02 8.2.3 Assisted Funerals and Burial Services Update [Financial Impact: $60,560], 2020-544 RECOMMENDATION: THAT the following BE REFERRED to seek legal advice and direct staff, the Chair, Vice-Chair of Social Services Committee and Mayor Bailey to consider available options in order to achieve a better balance with all stake holders; and

Page 48 of 293 18 THAT after legal advice is received members consult with service providers; A. THAT Report No. 2020-544 Assisted Funerals and Burial Services Update BE RECEIVED; B. THAT the Indigent Funeral By-Law #93-2010, amended Indigent Funeral By-Law #41-2013 and Schedule “A” BE REPEALED in their entirety; C. THAT the Brantford-Brant Assisted Funeral Rates, as determined by a competitive procurement process BE RECEIVED.

AMENDMENT Moved by Councillor Wall Seconded by Councillor Carpenter THAT Item 8.2.3 BE AMENDED to include for public consultation. Recorded Vote On Amendment to Item 8.2.3: YES: (9): Mayor Davis, Councillor Vanderstelt, Councillor Utley, Councillor Sless, Councillor McCreary, Councillor Martin, Councillor Carpenter, Councillor Van Tilborg, and Councillor Wall CARRIED (9 to 0)

Recorded Vote On Item 8.2.3 As Amended: YES: (9): Mayor Davis, Councillor Vanderstelt, Councillor Utley, Councillor Sless, Councillor McCreary, Councillor Martin, Councillor Carpenter, Councillor Van Tilborg, and Councillor Wall

CARRIED (9 to 0)

Councillor Antoski declared a conflict on this item and did not participate in the debate or voting of the item.

8.1 Committee of the Whole - Operations and Administration Report #2020-12-01

Page 49 of 293 19 8.1.6 2021-2022 Council Priority Implementation Plan [Financial Impact: None], 2020-547 RECOMMENDATION: A. THAT Staff Report 2020-547 ‘2021-2022 Council Priority Implementation Plan’ BE RECEIVED; and B. THAT Staff BE DIRECTED to address the Council Priorities in accordance with the timelines set out in Appendix A – Council Priorities Reporting Timeline; and C. THAT Staff BE DIRECTED to provide a progress report to Council by August 30 2021. Recorded Vote on Item 8.1.6: YES: (9): Mayor Davis, Councillor Vanderstelt, Councillor Utley, Councillor Sless, Councillor McCreary, Councillor Martin, Councillor Antoski, Councillor Van Tilborg, and Councillor Wall NO: (1): Councillor Carpenter CARRIED (9 to 1)

8.1.7 Memorial Drive Parking Lane Reconfiguration [Financial Impact- None], 2020-537 RECOMMENDATION: A. THAT report 2020-537, titled “Memorial Drive Parking Lane Reconfiguration” BE RECEIVED; and B. THAT parking BE PERMITTED on the east side of Memorial Drive between North Park Street and Ashgrove Avenue; and C. THAT staff present the necessary amendments to Traffic bylaw 37-83 and Parking Bylaw 144-88 for Council approval at the time of implementation in 2021; and D. THAT the changes to the line markings and signage be funded from Capital project TS1505 in the amount of $56,000 AMENDMENT: Moved by Councillor McCreary Seconded by Councillor Martin

Page 50 of 293 20 THAT item 8.1.7 BE AMENDED to include the following as Clause E: THAT staff BE DIRECTED to provide the Ward Councillors with an implementation schedule on or before March 1, 2021. Recorded Vote on Amendment to Item 8.1.7: YES: (10): Mayor Davis, Councillor Vanderstelt, Councillor Utley, Councillor Sless, Councillor McCreary, Councillor Martin, Councillor Carpenter, Councillor Antoski, Councillor Van Tilborg, and Councillor Wall

CARRIED (10 to 0)

Recorded Vote On Item 8.1.7 AS AMENDED: YES: (10): Mayor Davis, Councillor Vanderstelt, Councillor Utley, Councillor Sless, Councillor McCreary, Councillor Martin, Councillor Carpenter, Councillor Antoski, Councillor Van Tilborg, and Councillor Wall CARRIED (10 to 0)

8.1.16 Restoration of the Field Howitzer Cannon Working Group Report Regarding Jubilee Park and Brant County War Memorial Upgrades [Financial Impact - $112, 000], 2020-574 RECOMMENDATION: 1. Completion of Howitzer Site – Landscaping at Jubilee Terrace Park A. THAT Jubilee Terrace Park Concept 2, including upgraded LED lighting, amenities, landscaping, and an accessible pathway BE APPROVED; and B. THAT Jubilee Terrace Park Concept 2 BE REFERRED to the Brantford Heritage Committee for comment and recommendation due to the heritage designation of the park; and C. THAT if approved by the Brantford Heritage Committee, that the proposed park upgrades of Jubilee Terrace Park, to an upset limit of $112,000 BE INCLUDED in the Parks and

Page 51 of 293 21 Recreation Capital Budget for consideration at the Estimates Committee; and D. THAT upon approval by the Estimates Committee, that Operational Services Staff BE DIRECTED to implement the Jubilee Terrace Park upgrades following the timeline set out in the Capital Budget Plan. 2. Completion of Howitzer Site – Storyboard at Jubilee Terrace Park A. THAT Staff BE DIRECTED to consult with the Great War Centenary Association (GWCA) and the Armoury regarding the budget and scope for the installation of a storyboard at Jubilee Terrace Park; and B. THAT Staff BE DIRECTED to finalize the proposed storyboard wording and imagery with the GWCA; and C. THAT the approved Howitzer Cannon Working Group and GWCA storyboard wording and imagery BE REFERRED to the Public Art Subcommittee of the Brantford Cultural Advisory Committee for review; and D. THAT the Manager of Tourism, Culture & Sport and the Director of Communications and Community Engagement review and edit the proposed storyboard text in consultation with the GWCA; and E. THAT the storyboard BE DESIGNED by the Communications and Community Engagement Department; and F. THAT if any funding is required from a City budget that Staff REPORT BACK to the Working Group with funding recommendations for approval; and G. THAT Public Works staff BE DIRECTED to install the storyboard in Jubilee Terrace Park by Q3 2021. 3. Relocation of the Seven Bronze Figures and Addition of an Eighth Bronze Figure A. THAT Public Works and Economic Development and Tourism Department staff BE DIRECTED to request quotes for a formal site plan to prepare a new site for the seven (7) reinstalled bronze figures with space for an eighth (8th) figure following the Corporate Purchasing Policy; and

Page 52 of 293 22 B. THAT Economic Development and Tourism Department staff CONSULT WITH professional bronze artists to determine the estimated cost of adding 1 additional figure; and C. THAT the Public Art Subcommittee BE REQUESTED to provide comment on the proposed project; and D. THAT staff REPORT BACK on the full cost and acquisition of the bronze figures, proposed timeline, and recommended funding source (including alternative funding sources, i.e. grants) by Q4 2021; and

E. THAT, upon approval by Brantford City Council, the Communications and Community Engagement Department staff BE DIRECTED to prepare a Communications and Community Consultation plan to determine the community interest and support for or against the significant changes and related costs prior to incurring additional project costs. 4. Completion of the Memorial as Designed by Walter Allward – Addition of Two Bronze Figures to Brant War Memorial A. THAT Economic Development and Tourism Department staff consult with the Public Art Subcommittee, Municipal Staff Technical Committee (Public Art), bronze artists, and contracted professionals; and B. THAT Economic Development and Tourism Department staff BE DIRECTED to investigate the estimated cost of adding the two missing bronze figures, and the cost of preparing the site to accept the additional two figures, funding sources (including alternative funding sources, i.e. grants) and report back to the Working Group by Q4 2021; and C. THAT the Public Art Subcommittee BE REQUESTED to provide comment on the proposed project. 5. Additional Names of the Fallen A. THAT Economic Development and Tourism Department staff BE DIRECTED to investigate the cost of the following in consultation with the GWCA and Six Nations Veterans Organization:

Page 53 of 293 23 i. Inscribing missing names of the fallen directly on the Memorial Gallery wall; and ii. Additional component installed on – or adjacent – the Memorial Gallery; B. THAT the Public Art Subcommittee BE REQUESTED to provide comment on the proposed project; an C. THAT Economic Development and Tourism Department staff REPORT BACK to the Working Group on the cost, timeline, installation options, and recommended funding source (including alternative funding sources, i.e. grants) by Q2 2021. 6. Changes to War Memorial Park A. THAT Public Works staff DRAFT a proposed site plan and budget for additional seating at War Memorial Park; and B. THAT Public Works staff REPORT BACK to the Working Group by Q4 2021 with the proposed plan, budget and funding sources (including alternative funding sources, i.e. grants); and C. THAT any recommended changes to War Memorial Park BE REFERRED to the Brantford Heritage Committee for comment and recommendation due to the heritage designation of the park. 7. Renaming of the Working Group and Review of the Mandate A. THAT the Restoration of the Field Howitzer Cannon Working Group BE RENAMED to be The War Memorials and Cenotaph Working Group; and B. THAT Clerks Staff BE DIRECTED review the mandate of the Working Group and recommend any necessary changes.

AMENDMENT TO LISTED ITEM 7 WITH REPORT ITEM 8.1.16: Moved by Councillor Utley Seconded by Councillor McCreary

Page 54 of 293 24 THAT Clause B BE STRUCK and REPLACED with the following: B. THAT the mandate of the Working Group BE REVISED to read as follows: Mandate To report back to Committee of the Whole – Operations and Administration with recommendations regarding the cost, timelines, installation options and funding source(s) of the following: A. Changes to the Brant War Memorial to complete the Memorial as designed by Walter Allward including: i. Explore removal of the current seven bronze sculptures currently located at the Memorial including recommended site selection for relocation; and ii. Acquisition of the eighth bronze figure to be installed with the relocation of the current seven sculptures; and iii. the addition of the two missing bronze figures from the War Memorial, including any necessary site upgrades; and iv. inscription of missing names of the fallen on the Memorial Gallery Wall and additional component if necessary; and v. Changes to the War Memorial Park for improved Remembrance Day Services including the installation of additional seating; and B. Finalization of any necessary components (storyboard, if required) to Jubilee Terrace Park; and C. THAT the Working Group BE SUPPORTED by City of Brantford staff liaisons, selected by the Chief Administrative Officer, who will provide technical and operational advice and staff assistance and the City of Brantford Clerk, or designate, to assist with agenda preparation, minute taking and meeting preparations and

Page 55 of 293 25 other staff as needed to support the mandate and deliverables of the Working Group; and D. THAT the Working Group REPORT BACK by end of Q3 2021. Recorded Vote on Amendment to Item 7 within 8.1.16: YES: (10): Mayor Davis, Councillor Vanderstelt, Councillor Utley, Councillor Sless, Councillor McCreary, Councillor Martin, Councillor Carpenter, Councillor Antoski, Councillor Van Tilborg, and Councillor Wall CARRIED (10 to 0)

Recorded Vote on Item 8.1.16 Sub-clauses #1-7 As Amended: YES: (10): Mayor Davis, Councillor Vanderstelt, Councillor Utley, Councillor Sless, Councillor McCreary, Councillor Martin, Councillor Carpenter, Councillor Antoski, Councillor Van Tilborg, and Councillor Wall CARRIED (10 to 0)

Councillor Sless in Chair assumed the Chair. 8.1.21 Excessive Use of Surveillance Equipment WHEREAS concerns have been raised by residents that surveillance equipment is being used to record more activities than are necessary for security of an individual’s property; and WHEREAS such surveillance equipment can violate the privacy of others when used inappropriately; and WHEREAS the Municipality may pass by-laws that protect the public and are in the interests of the health, well-being and safety of its residents, pursuant to s. 10 of the Municipal Act, 2001, S.O. 2001 c. 25, as amended (the “Municipal Act”); and WHEREAS s. 133 of the Municipal Act specifically permits municipalities to pass by-laws in relation to excessive surveillance equipment; and WHEREAS the Municipality deems excessive to mean surveillance equipment that can record beyond the boundaries of the property

Page 56 of 293 26 on which it is located, however, excessive shall not include devices such as doorbell cameras used for visitor identification purposes at main entry points to the property; and WHEREAS it is not the intention of the Municipality to prohibit surveillance equipment on commercial, industrial or institutional properties at this time; and WHEREAS neighbouring municipalities have passed by-laws preventing the use of such excessive surveillance equipment, successfully addressing the privacy concerns of its residents; NOW THEREFORE BE IT RESOLVED THAT Staff bring back a report and draft by-law detailing how the municipality can prohibit the use of excessive surveillance equipment. Recorded Vote on Item 8.1.21: YES: (6): Councillor Vanderstelt, Councillor Utley, Councillor Sless, Councillor McCreary, Councillor Martin, and Councillor Antoski NO: (2): Councillor Carpenter, and Councillor Van Tilborg CARRIED (6 to 2)

Mayor Davis and Councillor Wall declared conflicts on this item and neither participated in the vote.

Mayor Davis resumed as Chair.

8.2 Social Services Committee Report #2020-12-02 8.2.2 Housing Site Safety [Financial Impact – None], 2020-476

A. THAT Report 2020-476 Housing Site Safety BE RECEIVED; and B. THAT staff BE DIRECTED to implement the safety options outlined in this report with any expenses not included in current budgets subject to 2021 and 2022 budget approvals; and C. THAT staff BE DIRECTED to include affordable housing sites in the review and development of the corporate security program; and

Page 57 of 293 27 D. THAT staff BE DIRECTED to conduct a review of the Keyholder position, with a potential to incorporate the current security requirements into the corporate security program AMENDMENT Moved by Councillor Vanderstelt Seconded by Councillor McCreary THAT the following Clause BE ADDED as Clause C and renumbered accordingly: Notwithstanding clause B, THAT staff BE DIRECTED to begin the tendering process immediately for the upgrade, supply and installation of security camera systems at Brant & Lorne Towers; and THAT the upgraded security camera systems be funded from the 2020 RF473 – Social Housing Capital Reserve of $170,000 for Brant and Lorne Towers. Recorded Vote on Item 8.2.2: YES: (10): Mayor Davis, Councillor Vanderstelt, Councillor Utley, Councillor Sless, Councillor McCreary, Councillor Martin, Councillor Carpenter, Councillor Antoski, Councillor Van Tilborg, and Councillor Wall CARRIED (10 to 0)

Recorded Vote On Item 8.2.2 As Amended: YES: (10): Mayor Davis, Councillor Vanderstelt, Councillor Utley, Councillor Sless, Councillor McCreary, Councillor Martin, Councillor Carpenter, Councillor Antoski, Councillor Van Tilborg, and Councillor Wall CARRIED (10 to 0)

8.2.5 Discretionary Benefits [Financial Impact - None], 2020-496 RECOMMENDATION: THAT Report 2020-496 Discretionary Benefits Update BE RECEIVED.

Page 58 of 293 28 Recorded Vote on Item 8.2.5:

YES: (9): Mayor Davis, Councillor Vanderstelt, Councillor Utley, Councillor Sless, Councillor McCreary, Councillor Martin, Councillor Carpenter, Councillor Van Tilborg, and Councillor Wall CARRIED (9 to 0)

Councillor Antoski declared a conflict on this item and did not participate in the debate or voting of the item.

9. RESOLUTIONS 9.1 CAO COVID-19 Emergency Update 12.15.20 [Financial Impact: $26,944 reduction in Business Licensing revenue], 2020-585 Moved by Councillor Antoski Seconded by Councillor Carpenter

RECOMMENDATION: A. THAT Report 2020-585 CAO COVID-19 Emergency Update12.15.20 BE RECEIVED; and B. THAT Staff BE DIRECTED to: i. Cancel events held by or on behalf of the City of Brantford until January 26, 2021; and ii. Not permit the use or rental of City of Brantford property for special event purposes until January 26, 2021; and iii. review event cancellations on a monthly basis ongoing and provide updates to Council with the CAO COVID-19 update reports; and C. THAT Staff BE DIRECTED to temporarily extend the 2020 renewal status of licence applicants, as defined in Chapters 326 (Business), 327 (Taxi Driver) and 329 (Adult Entertainer) of the City of Brantford Municipal Code, on account of various impacts to the licence renewal program in response to the Coronavirus COVID-19 pandemic to March 31 2022; and D. THAT Staff BE DIRECTED to process renewals fees for all valid “Food Premises” Business Licence holders in eating establishment categories 1 (seating for 1-30 people), 2 (seating for 31-150 people),

Page 59 of 293 29 and 3 (seating for more than 150 people) as a “Food Shop” Business Licence fee for 2021 licensing year in recognition of adjustments to capacity at locations due to the COVID-19 Pandemic operations. Recorded Vote on Item 9.1: YES: (10): Mayor Davis, Councillor Vanderstelt, Councillor Utley, Councillor Sless, Councillor McCreary, Councillor Martin, Councillor Carpenter, Councillor Antoski, Councillor Van Tilborg, and Councillor Wall CARRIED (10 to 0)

Councillor Sless assumed the Chair

9.2 Pilot Project for Physical Security Guard Services Expansion [Financial Impact: None], 2020-508 Moved by Mayor Davis Seconded by Councillor Wall RECOMMENDATION: A. THAT Report 2020-508 Pilot Project for Physical Security Guard Services Expansion BE RECEIVED; and

B. THAT staff BE DIRECTED to implement the Pilot Project for the short term expansion of Physical Security Guard Services with Active Security Enterprises, as outlined in this report for a period of 4 months; and C. THAT previously approved funds in the total amount of $160,000 BE REALLOCATED to the Pilot Project for Short Term Expansion of Physical Guard Services as follows and in accordance with Table 3: i. $50,000 previously allocated from reserve RF0537 (Roads and Related) to WK1907 (Operations Works Yard Security Improvements and Replacements - Gates and Security Camera Expansion) ii. $110,000 previously allocated from reserve RF0526 (Facilities Asset Management) to PM1512 (Site Security and Camera Upgrades at Administrative Facilities) D. THAT Capital Project WK1907 BE CLOSED; and

Page 60 of 293 30 E. THAT staff BE DIRECTED to formulate a plan from the results of the Pilot Project and report back Q2 2021. AMENDMENT: Moved by Councillor Utley Seconded by Councillor Wall THAT Item 9.2 BE AMENDED to include for Brantford Public Library Board consultation. Recorded Vote on Amendment to Item 9.2: YES: (10): Mayor Davis, Councillor Vanderstelt, Councillor Utley, Councillor Sless, Councillor McCreary, Councillor Martin, Councillor Carpenter, Councillor Antoski, Councillor Van Tilborg, and Councillor Wall CARRIED (10 to 0)

AMENDMENT Moved by Councillor Wall Seconded by Councillor Utley THAT Item 9.2 BE AMENDED by: A. Adding the following as Clause C and renumber accordingly: THAT Council APPROVE the non-competitive procurement of security services for the pilot program pursuant to Section 4.02(e) of the Purchasing Policy to Active Security Enterprises for the upset limit of $160,000 (plus HST); and B. Adding the following as Clause G:

THAT Council DIRECT the General Manager of Public Works Commission and the Manager of Purchasing to execute the required agreement in a form satisfactory to Legal Services. Recorded Vote On Amendment to Item 9.2: YES: (10): Mayor Davis, Councillor Vanderstelt, Councillor Utley, Councillor Sless, Councillor McCreary, Councillor Martin, Councillor Carpenter, Councillor Antoski, Councillor Van Tilborg, and Councillor Wall CARRIED (10 to 0)

Page 61 of 293 31 Recorded Vote on Item 9.2 AS AMENDED:

YES: (10): Mayor Davis, Councillor Vanderstelt, Councillor Utley, Councillor Sless, Councillor McCreary, Councillor Martin, Councillor Carpenter, Councillor Antoski, Councillor Van Tilborg, and Councillor Wall CARRIED (10 to 0)

Mayor Davis resumed the Chair

9.3 Resolution from Special In-Camera City Council Meeting held on December 15, 2020 regarding Tentative Settlement with CUPE-City Hall Unit for a Renewal Agreement, 2020-597 Moved by Councillor Utley Seconded by Councillor Sless THAT Council RATIFY the settlement reached between The Corporation of The City of Brantford and the Canadian Union of Public Employees (CUPE) Local 181 – City Hall Unit for renewal of the Collective Agreement to cover the period of March 31, 2019 to April 1, 2023. Recorded Vote On Item 9.3: YES: (9): Mayor Davis, Councillor Vanderstelt, Councillor Utley, Councillor Sless, Councillor McCreary, Councillor Carpenter, Councillor Antoski, Councillor Van Tilborg, and Councillor Wall NO: (1): Councillor Martin CARRIED (9 to 1)

10. NOTICES OF MOTION

10.1 Redirection of GRCA Honorarium to the Seniors Resource Centre – Councillor Carpenter Prior to introducing the Notice, Councillor Carpenter introduced a motion to Waive the Rules. Moved by Councillor Carpenter Seconded by Councillor Antoski

Page 62 of 293 32 THAT Sections 15.11.5 and 15.3.11 of Chapter 15 of the City of Brantford Municipal Code BE WAIVED in order to introduce a Resolution without prior Notice of Motion and without first being considered by a Committee of the Whole or Standing Committee. Recorded Vote on Motion to Waive Rules: YES: (10): Mayor Davis, Councillor Vanderstelt, Councillor Utley, Councillor Sless, Councillor McCreary, Councillor Martin, Councillor Carpenter, Councillor Antoski, Councillor Van Tilborg, and Councillor Wall CARRIED (10 to 0)

Councillor Carpenter then introduced his resolution. Moved by Councillor Carpenter Seconded by Councillor Antoski WHEREAS on November 24, 2020, City Council reappointed Councillor Carpenter to the Grand River Conservation Authority Board of Directors; and WHEREAS members appointed to the Grand River Conservation Authority Board of Directors receive an honorarium; and

WHEREAS Section 1.F(b) of By-law 81-2014 (Council Honoraria By-law) requires additional benefits from any Board or Committee to be paid over or redirected to the City; and WHEREAS Section 1.F(c) of By-law 81-2014 allows the honorarium paid to be redirected to a specific City account, by way of a resolution adopted by a majority vote; and WHEREAS Councillor Carpenter’s 2020 accumulated honorarium from the GRCA has not been redirected by way of resolution; NOW THEREFORE BE IT RESOLVED THAT the total value of Councillor Carpenter’s 2020 and 2021 honorarium held in account 102101.43660 BE DONATED to the Seniors Resource Centre. Recorded Vote On Item 10.1: YES: (10): Mayor Davis, Councillor Vanderstelt, Councillor Utley, Councillor Sless, Councillor McCreary, Councillor Martin, Councillor Carpenter, Councillor Antoski, Councillor Van Tilborg, and Councillor Wall

Page 63 of 293 33 CARRIED (10 to 0)

Councillor Sless assumed the Chair while Mayor Davis introduced his Notice of Motion.

10.2 Redirection of GRCA Honorarium to Brant United Way – Mayor Davis WHEREAS on November 24, 2020, City Council reappointed Mayor Davis to the Grand River Conservation Authority Board of Directors; and WHEREAS members appointed to the Grand River Conservation Authority Board of Directors receive an honorarium; and WHEREAS Section 1.F(b) of By-law 81-2014 (Council Honoraria By-law) requires additional benefits from any Board or Committee to be paid over or redirected to the City; and WHEREAS Section 1.F(c) of By-law 81-2014 allows the honorarium paid to be redirected to a specific City account, by way of a resolution adopted by a majority vote; and WHEREAS Mayor Davis’ 2020 accumulated honorarium from the GRCA has not been redirected by way of resolution;

NOW THEREFORE BE IT RESOLVED THAT the total value of Mayor Davis’ 2020 and 2021 honorarium held in account 101000.43660 BE DONATED to Brant United Way. Mayor Davis resumed as Chair. 11. BY-LAWS 1st and 2nd Reading Moved by Councillor Vanderstelt Seconded by Councillor McCreary THAT LEAVE BE GIVEN to the Mover and Seconder to introduce the following By-laws for 1st and 2nd Reading: 209-2020 By-law to authorize the execution of AGREEMENTS individually dated and listed on Schedule 'A' attached hereto:

1. Agreement between The Corporation of the County of Brant and The Corporation of the City of Brantford for Boundary and Connecting Highway Routine Maintenance and Capital Repair

Page 64 of 293 34 (2020-567) (Committee of the Whole – Operations and Administration Report #2020-12-01) 2. Contract between the City of Brantford and Integrated Gas Recovery Services Inc. regarding the Operation and Maintenance of Landfill-Gas Collection System and Utilization Facility (2020-71) (Committee of the Whole – Community Development Report #2020-12-08) 210-2020 By-law to Amend Chapter 556 of the City of Brantford Municipal Code (Public Nuisance By-law) to Add the Prohibition of Unsafe Disposal of Needles and Syringes (Committee of the Whole – Operations and Administration Report #2020-11-03)

211-2020 By-law to amend By-law 70-2010, being a By-law to adopt various City of Brantford Policies and to create a Corporate Policy Manual by repealing and replacing Corporate Policy – 026 (Indemnification Policy) by replacing it with a new Corporate Policy – 026 Indemnification Policy as attached to Report 2020-562 as Schedule “A” (2020-562) (Committee of the Whole – Operations and Administration Report #2020-12-01) 212-2020 To declare and dedicate Reserve Block 237, Plan 2M-1925, City of Brantford, Reserve Block 133, Plan 2M-1923, City of Brantford and part of Clench Tract, City of Brantford, designated as Parts 1,3,5 and 6, Plan 2R-8407, as part of the public highway (2020-531) (Committee of the Whole – Operations and Administration Report #2020-12-01) 213-2020 By-law to amend By-law 144-88, being a By-law to regulate Parking in the City of Brantford (20 Courtland Drive Accessible Parking Space) (2020-469) (Committee of the Whole – Operations and Administration Report #2020-12-01) 214-2020 By-law to amend By-law 37-83, being a By-law to regulate Traffic in the City of Brantford (King George Road) (2020-467) (Committee of the Whole – Operations and Administration Report #2020-12-01) 215-2020 By-law to amend By-law 144-88, being a By-law to regulate Parking in the City of Brantford (General Parking and Stopping Regulations) (2020-457) (Committee of the Whole – Operations and Administration Report #2020-12-01) 216-2020 By-law to amend By-law 144-88, being a By-law to regulate Parking in the City of Brantford (East Avenue – Schedule 7 – Parking

Page 65 of 293 35 Prohibited at Any Time) (Public Works Policy – 021 Amending On- Street Parking Regulations) 217-2020 By-law to amend By-law 144-88, being a By-law to regulate Parking in the City of Brantford (Emilie Street – Schedule 7 – Parking Prohibited at Any Time) (Public Works Policy – 021 Amending On- Street Parking Regulations) 218-2020 By-law to amend By-law 144-88, being a By-law to regulate Parking in the City of Brantford (Devonshire Avenue – Schedule 12 – Alternate Side of Street Parking) (Public Works Policy – 021 Amending On-Street Parking Regulations)

219-2020 By-law to amend By-law 160-90, being a By-law to regulate the use of lands and the location and use of buildings and structures in the City of Brantford (Removal of Holding “H” Provision) (PZ-07-20) (2020-402) (Committee of the Whole – Community Development Report #2020-12-08) 220-2020 By-law to amend By-law 160-90, being a By-law to regulate the use of lands and the location and use of buildings and structures in the City of Brantford by removing the ‘Holding’ Provision from the subject lands (PZ-10-2019) (2020-009) (Committee of the Whole – Community Development Report #2020-02-11)

221-2020 By-law to authorize temporary borrowing of monies to meet, until the Taxes are collected, the current expenditures of the Corporation for the year 2021 (2020-573) (Finance Committee Report #2020- 12-09) 222-2020 By-law to Confirm the Proceedings of the Council of The Corporation of the City of Brantford with respect to the Meeting held on December 15, 2020. Recorded Vote on the 1st and 2nd Reading of By-Laws: YES: (10): Mayor Davis, Councillor Vanderstelt, Councillor Utley, Councillor Sless, Councillor McCreary, Councillor Martin, Councillor Carpenter, Councillor Antoski, Councillor Van Tilborg, and Councillor Wall CARRIED (10 to 0)

3rd Reading Moved by Councillor Van Tilborg Seconded by Councillor Wall

Page 66 of 293 36 THAT By-law 209-2020 through to and including By-Law 222-2020 BE TAKEN as read a third time, be finally passed and signed by the Mayor and Clerk. Recorded Vote on the 3rd Reading of By-Laws: YES: (10): Mayor Davis, Councillor Vanderstelt, Councillor Utley, Councillor Sless, Councillor McCreary, Councillor Martin, Councillor Carpenter, Councillor Antoski, Councillor Van Tilborg, and Councillor Wall CARRIED (10 to 0)

12. ADJOURNMENT The meeting adjourned at 8:46 p.m.

K. Davis, Mayor Tanya Daniels, City Clerk

Page 67 of 293

SPECIAL CITY COUNCIL

MINUTES TUESDAY, DECEMBER 15, 2020

PRIVATE AND CONFIDENTIAL ITEMS 2:00 P.M. TELECONFERENCE MEETING

Mayor Davis in the Chair

1. ROLL CALL

Present: Councillor Vanderstelt Councillor Sless Councillor Utley Councillor Martin Councillor McCreary Councillor Antoski Councillor Carpenter Councillor Wall Mayor Davis

Regrets: Councillor Weaver (due to work commitments) Councillor Van Tilborg

2. DECLARATIONS OF CONFLICTS OF INTEREST

None.

3. PRIVATE AND CONFIDENTIAL ITEMS

Motion to Move In-Camera

Moved By Councillor Antoski Seconded By Councillor Sless

THAT Council MOVE IN-CAMERA to consider the following:

3.1. Human Resources Committee Report #2020-12-09

Page 68 of 293 SPECIAL CITY COUNCIL 2 MINUTES December 15, 2020

3.1.1. Follow-up Recommendations from Organizational Review Report CAO2020-01, 2020-561

Personal matters about an identifiable individual, including municipal or local board employees

Labour relations or employee negotiations

3.2. Unsolicited Offer to Acquire City Owned Lands - Powerline Road, 2020-545

A proposed or pending acquisition or disposition of land by the municipality or local board

Advice that is subject to solicitor-client privilege, including communications necessary for that purpose

3.3. Request from Brant Community Healthcare System for Acquisition of City Owned Lands, 2020-557

A proposed or pending acquisition or disposition of land by the municipality or local board

3.4. Tentative Settlement with CUPE-City Hall Unit for a Renewal Agreement, 2020-597

Labour relations or employee negotiations

Recorded Vote On Motion to Move In-Camera

YES (9): Councillor Vanderstelt, Councillor Sless, Councillor Utley, Councillor Martin, Councillor McCreary, Councillor Antoski, Councillor Wall, Councillor Carpenter, Mayor Davis CARRIED

Council met In-Camera to consider Items 3.1, 3.2, 3.3 and 3.4.

4. ADJOURNMENT

The Special City Council meeting adjourned at 3:43 p.m.

______K. Davis, Mayor C. Gauthier, Deputy Clerk

Page 69 of 293

SPECIAL CITY COUNCIL

MINUTES TUESDAY, JANUARY 12, 2021

PRIVATE AND CONFIDENTIAL ITEMS 2:00 P.M. TELECONFERENCE MEETING

Mayor Davis in the Chair

1. ROLL CALL

Present: Councillor Vanderstelt Councillor Sless Councillor Utley Councillor Martin Councillor McCreary Councillor Antoski Councillor Carpenter Councillor Wall Mayor Davis

Regrets: Councillor Weaver (due to work commitments) Councillor Van Tilborg

2. DECLARATIONS OF CONFLICTS OF INTEREST

None.

3. PRIVATE AND CONFIDENTIAL ITEMS

Motion to Move In-Camera

Moved By Councillor Martin Seconded By Councillor McCreary

THAT Council MOVE IN-CAMERA to consider the following:

Page 70 of 293 SPECIAL CITY COUNCIL 2 MINUTES January 12, 2021

3.1. Casino Assessment Valuation Update [Financial Impact – Approx. $369,000 lost PILT Revenue], 2021-78

Litigation or potential litigation, including matters before administrative tribunals, affecting the municipality or local board.

3.2. Cultural Hub Task Force – Development of Lower Portion of Glenhyrst Gardens [Financial Impact - None], 2021-91

Advice that is subject to solicitor-client privilege, including communications necessary for that purpose.

Recorded Vote On Motion to Move In-Camera Item 3.1

YES (6): Councillor Vanderstelt, Councillor Sless, Councillor Utley, Councillor Martin, Councillor Wall, Mayor Davis

NO (3): Councillor McCreary, Councillor Antoski, Councillor Carpenter, CARRIED

Recorded Vote On Motion to Move In-Camera Item 3.2

YES (8): Councillor Vanderstelt, Councillor Sless, Councillor Utley, Councillor Martin, Councillor McCreary, Councillor Antoski, Councillor Wall, Mayor Davis

NO (1): Councillor Carpenter, CARRIED

Council met In-Camera to consider Items 3.1 and 3.2.

4. ADJOURNMENT

The Special City Council meeting adjourned at 3:29 p.m.

______K. Davis, Mayor T. Daniels, City Clerk

Page 71 of 293

ESTIMATES COMMITTEE MINUTES

January 6, 2021 6:00 p.m. Virtual, Brantford City Hall

1. ROLL CALL Present: Mayor Davis Councillor Antoski Councillor Utley Councillor Carpenter Councillor McCreary Councillor Vanderstelt Councillor Wall Councillor Sless Councillor Martin Councillor Weaver

Regrets: Councillor Van Tilborg (work commitment)

2. DECLARATIONS OF CONFLICTS OF INTEREST There were no declarations of conflicts of interest. 3. ITEMS FOR CONSIDERATION 3.1 Continuation of 2021 Budget Worksheet

Page 72 of 293

1.A Registered delegations from the Public presented to the Committee.

Elisabeth Chernichenko appeared before the committee and spoke to various capital budget items. Elisabeth Chernichenko requested information on:  The breakdown of expenditures for the Arrowdale Park Development.  The Electronic Signature capital item  Security cameras at the Public Library ($50,000)  The possible use of compost trucks for recycling initiatives

Eric Mundy appeared before the committee and communicated concerns regarding the lack of detail and transparency of the capital budget. Eric Mundy requested clarification of projects that were listed as “studies” and “assessments”.

Dan Oakes appeared before the committee and spoke to the Arrowdale Park Development project. Dan Oakes requested information of the financing of the project and the amenities included.

Joelle Daniels, Director of Finance/City Treasurer provided an overview of Steps 1.B and 1.C as follows:

1.B Council Approved Capital Budget Direction

In September, City Council approved the 2021 Budget Direction and Guidance which included the following recommendation:

THAT the meetings of the 2021 Estimates Committee BE SCHEDULED to start in January 2021.

The report indicated that the 2021 Capital budget and long-term capital plan would be considered and approved first, allowing for competitive procurement processes to be let well before the construction season.

At this time, the Estimates Committee is only being presented with the 2021 capital budget for approval. Due to the recent updates to the Transportation Master Plan and Master Servicing Plan along with the ongoing work for both the Area Specific Development Charges and City-Wide Development Charges Background Studies, an updated multi-year capital plan will be presented at a later date to the Estimates Committee.

Page 73 of 293

1.C 2021 Capital Budget

The 2021 Capital Budget, as presented, can be summarized as follows:

2021 Capital Budget $88,922,497 Funding Sources: DC’s/Developer Contributions 7,861,940 Gas Tax 5,190,000 3rd Party Contributions 21,459,078 Rate Reserves 23,286,800 Tax Supported Reserves 26,300,235 Debenture Financing 4,824,444 Total 2021 Sources of Capital Funding $88,922,497

1.D Opening presentation by the CAO and Director of Finance/City Treasurer/City Treasurer.

Brian Hutchings, Chief Administrative Officer and Joelle Daniels, Director of Finance/City Treasurer appeared before the Committee.

A PowerPoint presentation was made, a copy of the PowerPoint presentation will be placed in the Committee meeting file.

J. Daniels responded to various questions from Members of the Committee.

1.E Opening Motion required:

Moved By: Councillor Vanderstelt Seconded By: Councillor Weaver

A. THAT the 2021 Capital Budget BE APPROVED as presented; and

B. THAT the necessary By-laws BE PRESENTED to City Council for adoption; and

C. THAT the General Managers, and the Purchasing Officer BE AUTHORIZED to award Year 2021 projects approved through the Estimates Process and corresponding budget documents in accordance with the City of Brantford’s Purchasing Policy.

Page 74 of 293

STEP 2 – WORKSHEET INTRODUCTION

Joelle Daniels, Director of Finance/City Treasurer provided an overview of Steps 2.A, 3.A, and 3.B noting that there will not be a staff presentation for 3.B:

2.A Document Overview

2021 Corporate-wide Capital Budget documents can be found on the City’s website using the following link:

Preliminary 2021 Capital Budget

It is recommended that Members have this document open as the Committee proceeds through this Budget Worksheet. Many steps of this worksheet will make reference to page numbers in this document where additional information can be found. Opportunities will be available at the Commission or Department specific steps of this Worksheet to ask questions of Staff, and make amendments to the Capital Budgets.

STEP 3 –ECONOMIC DEVELOPMENT/SANDERSON 2021(Year 1)CAPITAL BUDGET

3.A The Committee has been provided with the proposed 2021 Economic Development/Sanderson Capital Budget on Pg. 233 of the Capital Plan which can be opened online.

The proposed 2021 Economic Development/Sanderson Capital Budget totals $215,000 and can be summarized as follows:

Future Years 2021 Capital Budget Economic Sanderson Total Operating Development Impacts No. of Projects 1 3 4 Total Capital Budget $120,000 $95,000 $215,000 ($1,100)

Tax Supported Reserves 120,000 95,000 $215,000 Total Capital Funding $120,000 $95,000 $215,000

3.B No presentation was made at this step regarding the 2021 Economic Development/Sanderson Capital Budget.

Page 75 of 293

3.C 2021 Capital Projects

The Chair inquired if any Committee members had any questions on any of the below projects.

Ref/ Dept Project Previous 2021 Pg. Allocation Budget No. Economic Economic Development & 3C.1 37 - 120,000 Development Tourism Strategy Update

3C.2 85 Sanderson 160,000 50,000 LED Stage Lighting 3C.3 86 Sanderson Main Curtain Replacement - 30,000 3C.4 87 Sanderson Minor Capital - 15,000 TOTAL $160,000 $215,000

Deferral of Item 3C.3 – Main Curtain Replacement

Moved by Councillor Vanderstelt Seconded by Councillor Antoski

THAT Item 3C.3 – Main Curtain Replacement BE DEFERRED to the 2022 Capital Budget Process.

Recorded Vote on Deferral

YES: (10): Mayor Davis, Councillor Weaver, Councillor Vanderstelt, Councillor Utley, Councillor Sless, Councillor McCreary, Councillor Martin, Councillor Carpenter, Councillor Antoski, and Councillor Wall

CARRIED (10 to 0)

Deferral of Item 3C.1 – Economic Development & Tourism Strategy Update

Moved by Councillor McCreary Seconded by Councillor Vanderstelt

THAT Item 3C.1 – Economic Development & Tourism Strategy Update BE DEFERRED to the 2022 Capital Budget Process.

Recorded Vote on Deferral

YES: (8): Mayor Davis, Councillor Weaver, Councillor Vanderstelt, Councillor Sless, Councillor McCreary, Councillor Martin, Councillor Carpenter, and Councillor Wall

NO: (2): Councillor Utley, and Councillor Antoski CARRIED (8 to 2)

3.D Opportunity for Additions to the Proposed 2021 Capital Program

The Chair indicated that motions from Members of the Committee would be required at this time to add to the 2021 Economic Development/Sanderson Capital Budget as presented. Page 76 of 293

No motions were made.

STEP 4 –CORPORATE SERVICES 2021 (Year 1) CAPITAL BUDGET

Joelle Daniels, Director of Finance/City Treasurer provided an overview of Step 4.A as follows:

4.A The Committee has been provided with the proposed 2021 Corporate Services Capital Budget on Pg. 234 of the Capital Plan which can be opened online.

The proposed 2021 Corporate Services Capital Budget totals $1,685,000 and can be summarized as follows:

2021 Capital Future Years Human Budget Finance IT Total Operating Resources Impact No. of Projects 3 2 6 11

Total Capital Budget $690,000 $160,000 835,000 $1,685,000 $30,000 Tax Supported 690,000 160,000 835,000 1,685,000 Reserves Total Capital $690,000 $160,000 $835,000 $1,685,000 Funding

4.B Joelle Daniels, Director of Finance/City Treasurer, Anita Szaloky, Director of Human Resources and Scott Hall, Director of Information Technology Services appeared before the Committee.

A PowerPoint presentation was made, a copy of the PowerPoint presentation will be placed in the Committee meeting file.

Staff responded to various questions from Members of the Committee.

4.C 2021 Capital Projects

The Chair inquired if any Committee members had any questions on any of the below projects

Ref/ Dept Project Previous 2021 Pg. Allocation Budget No. Review of City Fees 4C.1 39 Finance and Charges - 150,000

Human HR Master Plan 4C.2 40 Update - 110,000 Resources Human Employee Engagement 4C.3 41 Program - 50,000 Resources 4C.4 42 IT Electronic Signatures - 75,000 Page 77 of 293

Services IT Security Platform 4C.5 43 - 180,000 Services Meter Reading Hardware 4C.6 103 Finance - 40,000 Replacement

CRM Upgrades 4C.7 104 Finance - 500,000

IT Time and Attendance 4C.8 105 System 600,000 400,000 Services

IT Replication and 4C.9 106 Disaster Recovery - 80,000 Services IT PC Replacement 4C.10 107 Program - 50,000 Services

IT Integrate Applications 4C.11 108 & Data - 50,000 Services

TOTAL $600,000 $1,685,000

Removal of Item 4C.1 - Review of City Fees and Charges

Moved by Councillor McCreary Seconded by Councillor Utley

THAT Item 4C.1 – Review of City Fees and Charges BE REMOVED from the 2021 Capital Budget

Recorded Vote on Removal of Item 4C.1

YES: (10): Mayor Davis, Councillor Weaver, Councillor Vanderstelt, Councillor Utley, Councillor Sless, Councillor McCreary, Councillor Martin, Councillor Carpenter, Councillor Antoski, and Councillor Wall

CARRIED (10 to 0)

Deferral of Item 4C.2 – HR Master Plan Update

Moved by Councillor McCreary Seconded by Councillor Vanderstelt

THAT Item 4C.2 – HR Master Plan Update BE DEFERRED to the 2022 Capital Budget Process.

Recorded Vote on Deferral

YES: (9): Councillor Weaver, Councillor Vanderstelt, Councillor Utley, Councillor Sless, Councillor McCreary, Councillor Martin, Councillor Carpenter, Councillor Antoski, and Councillor Wall

NO: (1): Mayor Davis

CARRIED (9 to 1) Page 78 of 293

Direction for Report - Item 4C.4 – Electronic Signatures

Moved by Councillor McCreary Seconded by Councillor Utley

THAT Staff BE DIRECTED to provide a report to Council regarding further information regarding Item 4C.4 – Electronic Signatures.

Recorded Vote on Direction for Report

YES: (10): Mayor Davis, Councillor Weaver, Councillor Vanderstelt, Councillor Utley, Councillor Sless, Councillor McCreary, Councillor Martin, Councillor Carpenter, Councillor Antoski, and Councillor Wall

CARRIED (10 to 0)

Direction for Report - Item 4C.6 – Meter Reading Hardware Replacement

Moved by Councillor McCreary Seconded by Councillor Sless

THAT Staff BE DIRECTED to provide a report to Council regarding Item 4C.6 – Meter Reading Hardware Replacement to include further examination of the possibility of having future contractors supplying their own equipment.

Recorded Vote on Direction for Report

YES: (10): Mayor Davis, Councillor Weaver, Councillor Vanderstelt, Councillor Utley, Councillor Sless, Councillor McCreary, Councillor Martin, Councillor Carpenter, Councillor Antoski, and Councillor Wall

CARRIED (10 to 0)

4.D Opportunity for Additions to the Proposed 2021 Capital Program

The Chair indicated that motions from Members of the Committee would be required at this time to add to the 2021 Corporate Services Capital Budget as presented.

No motions were made.

Page 79 of 293

STEP 5 –COMMUNITY DEVELOPMENT 2021 (Year 1) CAPITAL BUDGET

Joelle Daniels, Director of Finance/City Treasurer provided an overview of Step 5.A as follows:

5.A Community Development 2021 Capital Budget

The Committee has been provided with the proposed 2021 Community Development Capital Budget on Pg. 235 of the Capital Plan which can be opened online.

The proposed 2021 Community Development Capital Budget totals $350,000 and can be summarized as follows:

Future Years 2021 Capital Budget Building Operating Impacts

No. of Projects 1

Total Capital Budget $350,000 n/a

Rate Supported Reserves $350,000 Total Capital Funding $350,000

5.B 2021 Capital Project – Community Development

The Chair inquired if any Committee members had any questions on any of the below project.

Ref/ Project Previous 2021 Pg. Allocation Budget No.

Purchase of fleet vehicles for 5B.1 38 - 350,000 Building Inspection staff TOTAL - $350,000

Deferral

Moved by Councillor Utley Seconded by Councillor Vanderstelt

A. THAT Project 5B.1 BE DEFERRED to the January 13 Estimates Committee Meeting; and

B. THAT staff BE DIRECTED to provide a report regarding the implementation of a pilot project entailing a comparative study between gas powered and electric powered vehicles for fleet services.

A separate vote was requested for Clause A and Clause B:

Recorded Vote on Clause A

Page 80 of 293

YES: (10): Mayor Davis, Councillor Weaver, Councillor Vanderstelt, Councillor Utley, Councillor Sless, Councillor McCreary, Councillor Martin, Councillor Carpenter, Councillor Antoski, and Councillor Wall

CARRIED (10 to 0) Recorded Vote on Clause B

YES: (7): Mayor Davis, Councillor Vanderstelt, Councillor Utley, Councillor McCreary, Councillor Martin, Councillor Carpenter, and Councillor Wall

NO: (3): Councillor Weaver, Councillor Sless, and Councillor Antoski

CARRIED (7 to 3)

5.C Opportunity for Additions to the Proposed 2021 Capital Program

The Chair indicated that motions from Members of the Committee would be required at this time to add to the 2021 Community Development Capital Budget as presented.

No motions were made.

Joelle Daniels, Director of Finance/City Treasurer provided a recap of the City-wide 2021 Capital Budget:

Proposed City-wide 2021 Capital Budget = $___88,922,497______Jan 6 Amendments to 2021 Capital Budget = $_____(410,000)______Updated City-wide 2021 Capital Budget = $___88,512,497______

4. RECESS TO RECONVENE AT 6:00 P.M. ON WEDNESDAY, JANUARY 11, 2021

The meeting was recessed at 9:27 p.m. to reconvene at 6:00 p.m. on January 11, 2021.

______Councillor Carpenter, Chair C. Gauthier, Deputy Clerk/Manager, Clerk’s Services

Page 81 of 293

ESTIMATES COMMITTEE MINUTES

January 11, 2021 6:00 p.m. Virtual, Brantford City Hall

1. ROLL CALL Present: Mayor Davis Councillor Antoski Councillor Utley Councillor Carpenter Councillor McCreary Councillor Vanderstelt Councillor Wall Councillor Sless Councillor Martin

Regrets: Councillor Van Tilborg (work commitment) Councillor Weaver (work commitment)

2. DECLARATIONS OF CONFLICTS OF INTEREST There were no declarations of conflicts of interest. 3. ITEMS FOR CONSIDERATION 3.1 Continuation of 2021 Budget Worksheet

Joelle Daniels, Director of Finance provided an overview of the previous Estimates Committee meeting:

Page 82 of 293

Recap from previous night: Proposed City-wide 2021 Capital Budget = $___88,922,497______Jan 6 Amendments to 2021 Capital Budget = $_____(410,000)______Updated City-wide 2021 Capital Budget = $___88,512,497______

STEP 6 –VARIOUS BOARDS & AGENCIES 2021 (Year 1) CAPITAL BUDGET

Joelle Daniels, Director of Finance provided an overview of Step 6.A as follows:

6.A 2021 Capital Budget – Brantford Public Library The Committee has been provided with the proposed 2021 Brantford Public Library Capital Budget on Pg. 236 of the Capital Plan which can be opened online. The proposed 2021 Brantford Public Library Capital Budget totals $50,000 and can be summarized as follows:

Future Years 2021 Capital Budget Brantford Public Library Operating Impacts

No. of Projects 1

Total Capital Budget $50,000

3rd Party Contribution 50,000

Total Capital Funding $50,000

6.B 2021 Capital Project – Brantford Public Library

The Chair inquired if any Committee members had any questions on of the below project.

Ref/ Dept. Project Previous 2021 Pg. Allocation Budget No. 6B.1 46 Library Security Cameras - 50,000 TOTAL - $50,000

Rae-Lynne Aramburo, CEO/Chief Librarian responded to various questions from the committee.

6.C Opportunity for Additions to the Proposed 2021 Capital Program

The Chair indicated that motions from Members of the Committee would be required at this time to add to the 2021 Brantford Public Library Capital Budget as presented.

No motions were made.

Page 83 of 293

Joelle Daniels, Director of Finance provided an overview of Step 6.D as follows:

6.D 2021 Capital Budget - John Noble Home

The Committee has been provided with the proposed 2021 John Noble Home Capital Budget on Pg. 236 of the Capital Plan which can be opened online.

The proposed City Portion of the 2021 John Noble Home Capital Budget totals $728,625

Future Years 2021 Capital Budget John Noble Home Operating Impacts

No. of Projects 11

Total Capital Budget $728,625

Tax Supported Reserves 728,625 Total Capital Funding $728,625

6.E 2021 Capital Projects – John Noble Home

The Chair inquired if any Committee members had any questions on any of the below projects.

Ref/ Project Previous 2021 Pg. Allocation Budget No. 6E.1 45 EMAR Nursing Equipment - 194,320 Resident Room Refurnishment 6E.2 117 25,445 70,305 – Furnishings & Equipment 6E.3 118 Common Area Refurbishment - 25,375 6E.4 119 Nursing Unit Refurbishment 14,540 58,000 6E.5 120 Support Services Equipment - 36,250 Total Office IT and Furniture 6E.6 121 - 36,250 Replacement and/or Upgrades Bell Lane Terrace 6E.7 122 - 18,125 Refurbishment Fire Sprinkler System 6E.8 123 21,810 130,500 Installation Main Heating Boilers 6E.9 124 - 14,500 Replacement 6E.10 125 Nursing Equipment - 108,750 6E.11 126 Building Repairs/Replacement - 36,250 TOTAL $61,795 $728,625

Jennifer Miller, Administrator and Shelly Proulx, Finance Manager responded to various questions from the committee.

Amendment to Item 6E.3

Moved by Councillor McCreary Seconded by Councillor Antoski

THAT Item 6E.3- Common Area Refurbishment BE AMENDED by removing $20,000 from the 2021 capital budget. Page 84 of 293

Recorded Vote on Amendment

YES: (8): Mayor Davis, Councillor Vanderstelt, Councillor Utley, Councillor Sless, Councillor McCreary, Councillor Martin, Councillor Antoski, and Councillor Wall

NO: (1): Councillor Carpenter

CARRIED (8 to 1)

Deferral of Item 6E.9

Moved by Councillor Martin Seconded by Councillor Antoski

THAT Item 6E.9 - Main Heating Boilers Replacement BE DEFERRED from the Capital Budget until such a time that alternate energy efficiencies can be found.

Recorded Vote on Deferral

YES: (6): Councillor Vanderstelt, Councillor Sless, Councillor McCreary, Councillor Martin, Councillor Antoski, and Councillor Wall

NO: (3): Mayor Davis, Councillor Utley, and Councillor Carpenter

CARRIED (6 to 3)

6.F Opportunity for Additions to the Proposed 2021 Capital Program

The Chair indicated that motions from Members of the Committee would be required at this time to add to the 2021 John Noble Home Capital Budget as presented.

No motions were made.

STEP 7 –EMERGENCY SERVICES 2021 (Year 1) CAPITAL BUDGET

Joelle Daniels, Director of Finance provided an overview of Step 7.A as follows:

7.A The Committee has been provided with the proposed 2021 Brantford Fire Capital Budget on Pg. 237 of the Capital Plan which can be opened online. The proposed 2021 Brantford Fire Capital Budget totals $1,494,500 and can be summarized as follows:

2021 Capital Budget Future Years Fire Operating Impacts No. of Projects 7

Total Capital Budget $1,494,500

DC’s/ Developer 645,393 Page 85 of 293

Contributions

Tax Supported Reserves 849,107

Total Capital Funding $1,494,500

7.B Todd Binkley, Fire Chief appeared before the Committee.

A PowerPoint presentation was made, a copy of the PowerPoint presentation will be placed in the Committee meeting file.

T. Binkley responded to various questions from Members of the Committee.

7.C 2021 Capital Projects – Brantford Fire

The Chair inquired if any Committee members had any questions on any of the below projects.

Ref/ Dept. Project Previous 2021 Pg. Allocation Budget No. Fire Next Generation 7C.1 13 Fire 911 (NG911) - 350,000

Rescue/Hazmat 7C.2 14 Fire Vehicle - 525,000

Fire/Police Joint Radio 7C.3 15 Fire System Upgrade - 300,000

Emergency Operations 7C.4 44 Fire 103,547 75,000 Centre Fire Minor Capital 7C.5 109 Fire - 122,000

Fire Bunker Gear 7C.6 110 Fire Replacement - 62,500

Station Security 7C.7 111 Fire - 60,000

TOTAL $103,547 $1,494,500

7.D Opportunity for additions to the 2021 Capital Program

The Chair indicated that motions from Members of the Committee would be required at this time to add to the 2021 Brantford Fire Capital Budget as presented.

No motions were made.

Page 86 of 293

Joelle Daniels, Director of Finance provided an overview of Step 7.E as follows:

7.E The Committee has been provided with the proposed 2021 Brantford Police Services Capital Budgets on Pg. 237 of the Capital Plan which can be opened online.

The proposed 2021 Capital Budget totals $5,444,100 and can be summarized as follows:

2021 Capital Budget Future Years Police Operating Impacts

No. of Projects 8

Total Capital Budget $5,444,100

DC’s / Developer Contributions 942,254

Debenture Financing 2,824,444

Third Party Funding 8,000

Tax Supported Reserves 1,669,402 (Police) Total Capital Funding $5,444,100

7.F Rob Davis, Police Chief and Jason Saunders, Deputy Chief of Brantford Police Service appeared before the Committee.

A PowerPoint presentation was made, a copy of the PowerPoint presentation will be placed in the Committee meeting file.

R. Davis and J. Saunders responded to various questions from Members of the Committee.

7.G 2021 Capital Projects – Brantford Police Service

The Chair inquired if any Committee members had any questions on any of the below projects.

Ref/ Dept. Project Police General 2021 Pg. Funding City Budget No. Funding Police Next Generation 911 7G.1 12 Police (NG911) - 600,000 600,000 (Previous Funding 177,180) Police / Fire Radio 7G.2 16 Police System Replacement 244,434 55,566 300,000 and Upgrade Plan Police Service Headquarters 7G.3 17 Police Redevelopment - 3,600,000 3,600,000 (Previous Funding 6,808,429) PBX and Call Pilot 7G.4 112 Police Upgrade 237,524 122,476 360,000 (Previous Funding Page 87 of 293

240,000) Police Minor Capital 7G.5 113 Police 259,100 - 259,100

Police -Storage Area 7G.6 114 Police Network (SAN) 75,000 - 75,000 Replacement PC Life Cycle Program 7G.7 115 Police 60,000 - 60,000

Police Vehicle Fleet 7G.8 116 Police Replacement 190,000 - 190,000

TOTAL $1,066,058 $4,378,042 $5,444,100

STEP 8 –COMMUNITY SERVICES & SOCIAL DEVELOPMENT 2021 (Year 1) CAPITAL BUDGET

Joelle Daniels, Director of Finance provided an overview of Step 8.A as follows:

8.A The Committee has been provided with the proposed 2021 Community Services & Social Development Capital Budget on Pg. 238 of the Capital Plan which can be opened online.

The proposed 2021 Community Services & Social Development Capital Budget totals $14,111,300 and can be summarized as follows:

2021 Capital Budget Future Years Housing Operating Impacts No. of Projects 17 Total Capital Budget $14,111,300 DC’s / Developer 193,533 Contributions

3rd Party Contributions 9,458,066

Tax Supported Reserves 4,459,701

Total Capital Funding $14,111,300

8.B Maryellen MacLellan, Director of Housing & Homelessness appeared before the Committee.

A PowerPoint presentation was made, a copy of the PowerPoint presentation will be placed in the Committee meeting file.

M. MacLellan responded to various questions from Members of the Committee.

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8.C 2021 Capital Projects

The Chair inquired if any Committee members had any questions on any of the below projects.

Ref/ Dept Project Previous 2021

Pg. Allocation Budget No. Shellard Lane New Build - 70 Unit Mixed 8C.1 10 Housing Use Apartment 100,000 200,000 Building

Trillium Way Site - 49 Unit Mixed Use 8C.2 11 Housing Low-Rise Apartment 200,000 12,300,000 Building

Winston Court - 8C.3 88 Housing Windows 50,000 450,000

Lorne Towers - 8C.4 89 Housing Genset 18,000 295,000

Ref/ Dept Project Previous 2021 Pg. Allocation Budget No. Security Cameras - 8C.5 90 Housing Multiple Locations - 200,000

Walkers Green 8C.6 91 Housing Balcony 25,000 180,000

Water Softener Replacements 8C.7 92 Housing - 100,000 (Brant/Lorne)

LHC Properties - 8C.8 93 Housing - 80,000 Kitchen Renovations Riverside Gardens - 8C.9 94 Housing Exterior - 42,000 Improvements Northland Gardens - 8C.10 95 Housing Parking - 35,000 Lots/curbs/walkways Eastdale Gardens - 8C.11 96 Housing Parking - 23,400 Lots/curbs/walkways Daleview Gardens - 8C.12 97 Housing Parking - 20,000 lots/curb/walkways Riverside Garden - 8C.13 98 Housing Parking Lots/curbs - 20,000

Albion Towers - 8C.14 99 Housing Parking - 18,000 lots/curbs/walkways Trillium Way-Parking 8C.15 100 Housing Lots/curbs/walkways - 12,900

Northland Gardens 8C.16 101 Housing 25,000 75,000 ACM Removal Page 89 of 293

Riverside Garden - 8C.17 102 Housing 25,000 60,000 Foundation TOTAL $443,000 $14,111,300

Amendment to Item 8C.3

Moved by Councillor McCreary Seconded by Councillor Martin

THAT Item 8C.3 – Winston Court – Windows BE AMENDED by removing $50,000 (consultant fee) from the 2021 capital budget.

Recorded vote on Amendment

YES: (9): Mayor Davis, Councillor Vanderstelt, Councillor Utley, Councillor Sless, Councillor McCreary, Councillor Martin, Councillor Carpenter, Councillor Antoski, and Councillor Wall

CARRIED (9 to 0)

Amendment

Moved by Councillor McCreary Seconded by Councillor Vanderstelt

THAT Items 8C.9, 8C.10, 8C.11, 8C.12, 8C.13, 8C.14, 8C.15 BE AMENDED by removing 75% of the Consultant fees from the capital budget items and that projects that have health and safety obligations are prioritized.

Recorded vote on Amendment

YES: (9): Mayor Davis, Councillor Vanderstelt, Councillor Utley, Councillor Sless, Councillor McCreary, Councillor Martin, Councillor Carpenter, Councillor Antoski, and Councillor Wall

CARRIED (9 to 0)

8.D Opportunity for Additions to the Proposed 2021 Capital Program

The Chair indicated that motions from Members of the Committee would be required at this time to add to the 2021 Community Services & Social Development Capital Budget as presented.

No motions were made.

Joelle Daniels, Director of Finance provided a recap of the City-wide 2021 Capital Budget:

Proposed City-wide 2021 Capital Budget = $___88,922,497______Jan 6 Amendments to 2021 Capital Budget = $____(410,000)______Jan 11Amendments to 2021 Capital Budget = $___(287,975)______Page 90 of 293

Updated City-wide 2021 Capital Budget = $___88,224,522______

4. RECESS TO RECONVENE AT 4:30 P.M. ON WEDNESDAY, JANUARY 13, 2021 The meeting was recessed at 8:24 p.m. to reconvene at 4:30 p.m. on January 13, 2021

______Councillor Carpenter, Chair C. Gauthier, Deputy Clerk/Manager, Clerk’s Services

Page 91 of 293

ESTIMATES COMMITTEE MINUTES

January 13, 2021 6:00 p.m. Virtual, Brantford City Hall

1. ROLL CALL Present: Mayor Davis Councillor Antoski Councillor Utley Councillor Carpenter Councillor McCreary Councillor Vanderstelt Councillor Wall Councillor Sless Councillor Martin Councillor Van Tilborg Councillor Weaver

2. DECLARATIONS OF CONFLICTS OF INTEREST There were no declarations of conflicts of interest. 3. ITEMS FOR CONSIDERATION 3.1 Continuation of 2021 Budget Worksheet

Joelle Daniels, Director of Finance provided an overview of the previous Estimates Committee meeting:

Recap from previous night: Proposed City-wide 2021 Capital Budget = $___88,922,497______Jan 6 & 11 Amendments to 2021 Capital Budget = $___(697,975)______Updated City-wide 2021 Capital Budget = $__88,224,522______

Page 92 of 293

The Chair inquired if any Committee members had any questions on of the below project.

5.B 2021 Capital Project – Community Development-Deferral from January 6th Ref/ Project Previous 2021 Pg. Allocation Budget No. Purchase of fleet vehicles for 5B.1 38 - 350,000 Building Inspection staff

STEP 9 – PUBLIC WORKS 2021 (Year 1) CAPITAL BUDGET

Joelle Daniels, Director of Finance provided an overview of Step 9.A as follows:

9.A The Committee has been provided with the proposed 2021 Public Works Capital Budget on Pgs. 239-243 of the Capital Plan which can be opened online.

The proposed 2021 Public Works Capital Budget totals $64,843,972 and can be summarized as follows:

2021 Capital Environ- Facilities Fleet and Engineering Operational Parks & Budget mental Mgmt. & Transit Total Services Services Recreation Services Security Services No. of Projects 40 51 16 9 25 14 155 Total Capital $23,586,000 $20,843,000 $2,381,000 $6,192,000 $4,060,000 $7,781,972 $64,843,972 Budget

Gas Tax 1,950,000 - - - 1,240,000 2,000,000 5,190,000

DC’s/ Developer 3,957,000 386,200 - 55,560 - 1,682,000 6,080,760 Contributions 3rd Party 9,142,000 - 123,000 2,678,012 - - 11,943,012 Contributions Rate 4,805,000 17,981,800 - 150,000 - - 22,936,800 Reserves Tax Supported 3,732,000 2,475,000 2,258,000 3,308,428 2,820,000 2,099,972 16,693,400 Reserves Debt - - - - - 2,000,000 2,000,000 Total Capital $23,586,000 $20,843,000 $2,381,000 $6,192,000 $4,060,000 $7,781,972 $64,843,972 Funding

9.B Inderjit Hans, General Manager of Public Works appeared before the Committee.

A PowerPoint presentation was made, a copy of the PowerPoint presentation will be placed in the Committee meeting file.

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9.C 2021 Capital Projects

The Chair inquired if any Committee members had any questions on Items 9C.1 to 9C.14.

Ref/Pg. Program Project Previous 2021 No. Area Allocation Budget Oak Park Road Full Corridor Extension (from Hardy 9C.1 18 Reconstruction Road south to 1,150,000 2,000,000 Growth Colborne Street)

Arrowdale Community 9C.2 20 Parks Park Development - 2,000,000

Southwest Community 9C.3 21 Parks Centre and Park 17,825,000 1,500,000

Stormwater Flow 9C.4** 22 Technical Studies Monitoring Program - 200,000

Master Servicing Plan 9C.5** 23 Technical Studies Update - 170,000

Transit Optimization Technical Studies 9C.6 24 Study - 300,000

Transportation Master Plan Review and 9C.7** 25 Technical Studies - 75,000 Update

West Conklin Sub- 9C.8 26 Wastewater Trunk Sewer #3 - 1,755,000

West Conklin Sub- 9C.9 27 Wastewater Trunk Sewer #2 - 686,000

Empey Sanitary Pump Station Rehabilitation 9C.10 28 Wastewater 1,750,000 1,000,000 and Replacement (EA,D,C) Oak Park Road Trunk 9C.11 30 Wastewater - 250,000 Sewer St. Andrews Pump 9C.12 31 Wastewater Station - Rehabilitation 400,000 145,000 and Improvements West of Conklin 9C.13 33 Water - 3,128,000 Watermain 4 Pressure District 2/3 9C.14** 34 Water - 625,000 Elevated Tank

Page 94 of 293

Amendment to 9C.1

Moved by Councillor Vanderstelt Seconded by Councillor Utley

THAT Item 9C.1 - Oak Park Road Extension – BE AMENDED to reduce the budget allocation by 50% (completion of EA study/public consultation only) and THAT the remaining 50% of funds BE DEFERRED to the 2022 Capital Budget.

Recorded vote on Amendment

YES: (11): Mayor Davis, Councillor Weaver, Councillor Vanderstelt, Councillor Utley, Councillor Sless, Councillor McCreary, Councillor Martin, Councillor Carpenter, Councillor Antoski, Councillor Van Tilborg, and Councillor Wall

CARRIED (11 to 0)

The committee took a short dinner recess starting at 6:08 p.m. to 6:35 p.m.

The Chair inquired if any Committee members had any questions on Items 9C.15 to 9C.26.

Ref/Pg. Program Project Previous 2021 No. Area Allocation Budget Brantford WTP Raw Water Intake/Canal 9C.15 35 Water 250,000 400,000 Upgrade

Water Distribution System General 9C.16 36 Water Intensification - 270,000 Upgrades

Accessibility Barrier Free Improvement 9C.17 47 - 100,000 Design Initiatives (AODA)

Corporate Security Buildings& Program and 9C.18** 48 - 246,000 Facilities Downtown CCTV System Energy Conservation Initiatives Buildings& 9C.19 49 Implementation (Green - 100,000 Facilities Energy Act Compliance) Corporate Facility Buildings& 9C.20 50 Management Platform - 100,000 Facilities

Electric Bus Feasibility 9C.21 51 Fleet - 175,000 Study Vision Zero Road Miscellaneous 9C.22## 52 Safety - 60,000 Capital

Woodman Community 9C.23 53 Recreation Centre - Playground - 106,500 Design and Page 95 of 293

Construction Watershed Monitoring and Update for the 9C.24 54 Stormwater 680,000 85,000 Urban Boundary Expansion Lands Tutela Heights Slope - 9C.25 55 Stormwater Slope Monitoring 55,000 20,00 Program CCTV Sewer Inspection Program - 9C.26 56 Stormwater - 125,000 Stormwater

The Chair inquired if any Committee members had any questions on Items 9C.27 to 9C.41.

Ref/Pg. Program Project Previous 2021 No. Area Allocation Budget Street Lighting, Bell Lane & Mt. 9C.27 57 Traffic and Pleasant Pedestrian 15,000 100,000 Parking Crossover Works Street Lighting, Traffic Signal Battery 9C.28 58 Traffic and Backup Systems - 90,000 Parking Street Lighting, Streetlight Pole 9C.29 59 Traffic and Condition Assessment - 60,000 Parking Street Lighting, Anti-Graffiti Traffic 9C.30 60 Traffic and Cabinet Wrap - 60,000 Parking Technical Wastewater Siphon 9C.31 61 300,000 200,000 Studies Inspection Wastewater Technical 9C.32 62 Forcemain - 200,000 Studies Assessment Program Wastewater Collection Technical 9C.33** 63 System Flow - 150,000 Studies Monitoring Water & Wastewater Technical 9C.34 64 Facility Maintenance 300,000 150,000 Studies Program Assessment Technical Parking Lot Condition 9C.35 65 - 125,000 Studies Assessment Technical Storm Ditch Condition 9C.36 66 - 100,000 Studies Assessment Bridge and Culvert Technical 9C.37 67 Structural Condition - 100,000 Studies Assessment (OSIM) Inflow and Infiltration Technical 9C.38 68 Source Investigation - 100,000 Studies

City-Wide Light Detection and Ranging Technical 9C.39** 69 (LiDAR) Asset - 85,000 Studies Management Survey for Flood Mitigation 9C.40 70 Technical WTP Yard and - 75,000 Page 96 of 293

Studies Storage Facility Study Glenwood Drive and Technical Dunsdon Street 9C.41 71 - 75,000 Studies Drainage Channels Condition Assessment

Deferral of Item 9C.6

Moved by Councillor McCreary Seconded by Councillor Sless

THAT Item 9C.6 – Transit Optimization Study – BE DEFERRED to the 2022 Capital Budget.

Recorded vote on Deferral of Item 9C.6

YES: (9): Councillor Weaver, Councillor Utley, Councillor Sless, Councillor McCreary, Councillor Martin, Councillor Carpenter, Councillor Antoski, Councillor Van Tilborg, and Councillor Wall NO: (2): Mayor Davis, and Councillor Vanderstelt

CARRIED (9 to 2)

The meeting was adjourned at 8:41 p.m. to reconvene at 6:00 p.m. on January 18, 2021.

______Councillor Carpenter, Chair C. Gauthier, Deputy Clerk/Manager, Clerk’s Services

Page 97 of 293

ESTIMATES COMMITTEE MINUTES

January 18, 2021 6:00 p.m. Virtual, Brantford City Hall

1. ROLL CALL Present: Mayor Davis Councillor Antoski Councillor Utley Councillor Carpenter Councillor McCreary Councillor Vanderstelt Councillor Wall Councillor Sless Councillor Martin Councillor Weaver

Regrets: Councillor Van Tilborg

2. DECLARATIONS OF CONFLICTS OF INTEREST There were no declarations of conflicts of interest. 3. ITEMS FOR CONSIDERATION 3.1 Continuation of 2021 Budget Worksheet

Joelle Daniels, Director of Finance provided an overview of the previous Estimates Committee meeting:

Recap from previous night: Proposed City-wide 2021 Capital Budget = $___88,922,497______Jan 6, 11 & 13 Amendments to 2021 Capital Budget = $______(1,997,975)______Updated City-wide 2021 Capital Budget = $__86,924,522______

Page 98 of 293

9.C 2021 Capital Projects- (continued) The Chair inquired if there were any questions on projects 9C.42 to 9C.56.

Ref/Pg. Program Project Previous 2021 No. Area Allocation Budget Technical Sidewalk Condition 9C.42 72 - 50,000 Studies Assessment Technical Retaining Wall Inventory 9C.43 73 - 50,000 Studies and Condition Assessment Technical Facility/Building Roofing 9C.44 74 - 50,000 Studies Condition Study Technical Manhole Condition 9C.45 75 - 50,000 Studies Assessment Program Landfill Site Stage 3 A/B Waste 9C.46 76 New Gas Collection System 500,000 375,000 Management Extension Waste Concrete Crushing 9C.47** 77 - 200,000 Management Quadrennial Contract Waste Landfill Gas Facility - 9C.48 78 - 55,000 Management Process Piping Assessment Wastewater Treatment Plant Outfall Condition 9C.49** 79 Wastewater 55,000 250,000 Assessment and Flow Control Private Sewer Lateral 9C.50 80 Wastewater Replacement Grant - 100,000 Program Wastewater Pumping 9C.51 81 Wastewater 75,000 100,000 Station Flow Monitoring Wastewater Treatment Plant 9C.52 82 Wastewater - 50,000 Effluent Pumping Station Water Operations 9C.53** 83 Water Maintenance and Inventory - 200,000 Assessment Implementation Post Ammonium Sulphate 9C.54 84 Water - 90,000 Dosing Airport Building 150 Miscellaneous Repairs and 9C.55 127 Airport - 200,000 Refurbishment (Phase 1 of 2) Airport - T-Hangar Paved 9C.56 128 Airport Access Drainage - 200,000 Improvements

**Projects identified have received pre-approval through Report 2020-536 on December 15, 2020. Any amendments would require a 2/3 vote.

Page 99 of 293

The Chair inquired if there were any questions on projects 9C.57 to 9C.69.

Ref/Pg. Program Project Previous 2021 No. Area Allocation Budget Airport Hangar 150 9C.57 129 Airport - 30,000 Sprinkler replacement

Airport Crack Sealing 9C.58 130 Airport and Line Painting - 50,000 Program Garden Ave Bridge

9C.59** 131 Bridges Rehabilitation 250,000 1,000,000

Activities OSIM 120 Bridge Immediate

9C.60 132 Bridges Repair Needs (Various - 175,000 Bridges) Lorne Bridge Rehabilitation (In 9C.61 133 Bridges 150,000 600,000 conjunction with Project #1190) Market Centre Buildings and Parkade - Renovation 9C.62 134 510,000 420,000 Facilities of Elevator Vestibules and Stairwells Farmers' Market Buildings and 9C.63 135 AODA Washroom - 95,000 Facilities Renos 70 Dalhousie - Buildings and Building and Tower 9C.64 136 50,000 70,000 Facilities Facade Repairs and Preservation Buildings and Minor Capital for 9C.65 137 - 50,000 Facilities Corporate Facilities

Mohawk Greenwich Buildings and 9C.66 138 Perimeter Fence - 40,000 Facilities Repairs/Replacement Concrete Assessment Buildings and and Repairs at the 9C.67 139 - 35,000 Facilities Market Centre Parkade Updated Accommodation Buildings and 9C.68 140 Strategy 2020 - Phase - 100,000 Facilities 4 B - POA Accommodations Accommodation Strategy Phase 2 - 400 Buildings and 9C.69 141 Grand River Ave & 1 150,000 750,000 Facilities Sherwood Building and Yard renovations **Projects identified have received pre-approval through Report 2020-536 on December 15, 2020. Any amendments would require a 2/3 vote.

Page 100 of 293

The Chair inquired if there were any questions on projects 9C.70 to 9C.85.

Ref/Pg. Program Project Previous 2021 No. Area Allocation Budget Accommodation Strategy Phase 4 – Buildings and Community Services 9C.70 143 - 200,000 Facilities and Social Development Accommodations Cemetery - Minor 9C.71 144 Cemeteries - 35,000 Capital Fleet Replacement 9C.72 145 Fleet - 1,100,000 (Operational Services) Fleet Replacement 9C.73 146 Fleet - 500,000 (Parks and Rec) Fleet Replacement 9C.74 147 Fleet - 150,000 (Water Services) Fleet Replacement 9C.75 148 Fleet - 140,000 (Golf) Fleet Automated Vehicle Location and 9C .76 149 Fleet - 175,000 Salt Management System Replacement St Paul Ave (Brant Ave Full Corridor 9C.77** 150 to St George St) 1,100,000 3,535,000 Reconstruction (W/WW/STM/RD) Aylmer St (Darling St Full Corridor 9C.78 152 to Chatham St) 161,000 1,468,000 Reconstruction (W/WW/STM/RD)

Chatham St (Stanley Full Corridor 9C.79 153 St to Fourth Ave) 226,000 1,509,000 Reconstruction (W/WW/STM/RD) Coral Court Lateral Full Corridor 9C .80 154 and Sewer 79,000 428,000 Reconstruction Replacement Seventh Ave (Lida St Full Corridor 9C .81 155 to Whitehead St) 96,000 184,000 Reconstruction (W/WW/STM/RD) St. James St. (Brant Full Corridor Ave. to Pearl St.) 9C.82** 157 1,597,000 81,000 Reconstruction (W/WW/STM/RD) Coordinate w/ PN334 Wilkes St (St Paul Ave Full Corridor 9C.83 158 to Chestnut Ave) - 52,000 Reconstruction (W/WW/STM/RD) Pre Engineering for Full Corridor 9C.84 159 Capital Construction - 40,000 Reconstruction Projects Rawdon St (Wellington Full Corridor 9C.85 160 St to Brock Lane) - 457,000 Reconstruction (W/WW/STM/RD) **Projects identified have received pre-approval through Report 2020-536 on December 15, 2020. Any amendments would require a 2/3 vote.

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The Chair inquired if there were any questions on projects 9C.86 to 9C.104.

Ref/Pg. Program Project Previous 2021 No. Area Allocation Budget Albion St (Henrietta St to Full Corridor 9C.86 161 Bedford St) 3,020,000 250,000 Reconstruction (W/WW/STM/RD) Dundas St E (West St to Full Corridor Sydenham St Incl. 9C .87 162 - 616,000 Reconstruction Princess St and High St) (W/WW/STM/RD) Downtown Infrastructure Revitalization and Full Corridor 9C .88 164 Renewal Program (In 2,380,000 155,000 Reconstruction conjunction with Project #830) Jarvis St (Grand River Full Corridor 9C .89 166 Ave to Lorne Cres.) 1,649,000 135,000 Reconstruction (W/WW/STM/RD) Public Works Minor 9C.90 167 Minor Capital - 40,000 Capital Operational Services 9C.91 168 Minor Capital - 25,000 Minor Capital Miscellaneous Peartree Court Easement 9C .92 169 100,000 350,000 Capital Access Miscellaneous Easement Accessibility 9C .93 170 250,000 250,000 Capital Design and Construction Miscellaneous Engineering Field Survey 9C .94 171 - 45,000 Capital Equipment Replacement Park 9C.95 172 Parks - 112,000 Renovation/Improvements

Rotary Centennial

9C.96 173 Parks Waterworks Park Parking 50,000 450,000 Lot Trails / Bikeway 9C.97 174 Parks - 100,000 Renovations 9C.98 175 Parks Bell Homestead Upgrades - 100,000 9C.99 176 Parks Greenhouse Boilers - 100,000 Playground Rehabilitation/ 9C.100 177 Parks - 525,000 Replacement Program Parks & Parks and Recreation - 9C.101 178 - 175,00 Recreation Minor Capital Woodman Pool 9C.102 179 Recreation 1,900,000 1,900,000 Replacement Lions Park Arena Roof 9C.103 180 Recreation - 600,000 Replacement 9C.104 181 Recreation Branlyn Upgrades 328,698 78,472

**Projects identified have received pre-approval through Report 2020-536 on December 15, 2020. Any amendments would require a 2/3 vote.

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The Chair inquired if there were any questions on projects 9C.105 to 9C.118.

Ref/Pg. Program Project Previous 2021 No. Area Allocation Budget Road North West Industrial Restoration Area Roadway 9C.105 182 975,000 750,000 and Improvements Resurfacing

Road Morrison Rd (Mohawk Restoration 9C.106 183 St to Landfill Entrance) - 150,000 and

Resurfacing Road Roadway Preservation Restoration and Preventative 9C.107 184 - 650,000 and Maintenance Resurfacing Road Road Resurfacing Restoration 9C.108 185 Program - 1,500,000 and

Resurfacing Sidewalk Repairs and 9C.109 186 Sidewalks - 550,000 Replacement Tutela Heights Slope - 9C.110 187 Stormwater Stormwater Drainage 150,000 300,000 Improvements Operational Services 9C.111 188 Stormwater Flood Control Capital - 150,000 Works Storm Ditching 9C.112 189 Stormwater - 75,000 Program Powerline Road Storm 9C.113 190 Stormwater - 70,000 Ditch Improvements Shellard Lane SWM Pond Sediment 9C.114** 191 Stormwater 1,089,000 150,000 Removal and Clean Out Street Lighting, Guiderail Upgrades 9C.115 192 - 350,000 and Repairs Traffic and Parking

Street Streetlight Upgrade Lighting, 9C.116 193 and LED Conversion - 330,000 Traffic and

Parking Street Traffic Signalization Lighting, Replacements and 9C.117 194 - 250,000 Traffic and Improvements Parking Street Eagle Place Street Lighting, 9C.118 195 Lighting LED Upgrade - 150,000 Traffic and

Parking **Projects identified have received pre-approval through Report 2020-536 on December 15, 2020. Any amendments would require a 2/3 vote.

Page 103 of 293

The Chair inquired if there were any questions on projects 9C.119 to 9C.130.

Ref/Pg. Program Project Previous 2021 No. Area Allocation Budget Street Streetlight and Pole Lighting, 9C.119 196 Repair and Replace - 100,000 Traffic and

Parking

Street CCTV Upgrade at the Lighting, Market Centre 9C.120 197 - 100,000 Traffic and Parkade Parking Traffic Signal Street Equipment Lighting, 9C.121 198 Rehabilitation and - 95,000 Traffic and Maintenance Parking

Street Audible Pedestrian Lighting, 9C.122 199 Signal Program - 80,000 Traffic and

Parking Lighting and Electrical Street Assessment and Lighting, 9C.123 200 Immediate Repairs at - 50,000 Traffic and the Market Centre Parking Parkade Street Removal of West End Lighting, Parking Kiosk at 9C.124 201 - 40,000 Traffic and Market Centre Parking Parkade Street Downtown Streetlight Lighting, Improvements Project 9C.125 202 50,000 100,000 Traffic and (In conjunction with Parking project # 1190) Transit Fleet 9C.126 203 Transit - 3,300,000 Replacement Brantford Lift Para- 9C.127 204 Transit Transit Vehicle - 352,000 Replacement

Landfill Gas Utilization Waste 9C.128 205 Plant - 40K OPH - 825,000 Management Engine Service Landfill Site - Waste 9C.129 206 Environmental Control - 70,000 Management Program Wastewater Treatment 9C.130 207 Wastewater Plant Clarifier 3,350,000 2,300,000 Refurbishment

**Projects identified have received pre-approval through Report 2020-536 on December 15, 2020. Any amendments would require a 2/3 vote.

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The Chair inquired if there were any questions on projects 9C.131 to 9C.144.

Ref/Pg. Program Project Previous 2021 No. Area Allocation Budget Wastewater Treatment Plant Digester 9C.131** 208 Wastewater 2,550,000 2,000,000 Cleanout, Inspection and Repairs

Wastewater Treatment

9C.132** 209 Wastewater Plant Boiler - 2,000,000 Replacement Replacement of the Wastewater Treatment 9C.133 210 Wastewater - 500,000 Plant Secondary Clarifiers WWTP - Assessment 9C.134** 211 Wastewater and Replacement of 500,000 500,000 Influent Flow Metering Wastewater Treatment Plant and Pumpstation 9C.135 212 Wastewater 230,000 470,000 Critical PLC Replacement Sewer Lateral 9C.136 213 Wastewater Rehabilitation and - 400,000 Repairs - City Portion Wastewater Siphon 9C.137 214 Wastewater - 350,000 Cleaning and Repairs Mathews Court 9C.138 215 Wastewater Sanitary Lateral - 300,000 Replacement

Wastewater and Storm

Collection System

9C.139** 216 Wastewater Mainline Sewer - 400,000 Rehabilitation and Repairs Wastewater Manhole 9C.140 217 Wastewater - 150,000 Rehabilitation Program CCTV Sewer 9C.141 218 Wastewater Inspection Program - - 100,000 Wastewater Wastewater Treatment Plant & Sanitary 9C.142 219 Wastewater - 100,000 Pumping Station Site Work Improvements Sewer Rehabilitation 9C.143 220 Wastewater - 500,000 and Lining Program WTP - 9C.144 221 Water Recommissioning of 250,000 2,500,000 P5/P6 Station **Projects identified have received pre-approval through Report 2020-536 on December 15, 2020. Any amendments would require a 2/3 vote.

Page 105 of 293

The Chair inquired if there were any questions on projects 9C.145 to 9C.155.

Ref/Pg. Program Project Previous 2021 No. Area Allocation Budget Pilot Project for Smart Meter Reading 9C.145 222 Water 400,000 750,000 Technology Implementation Water Meter Replacement 9C.146 223 Water - 560,000 Program

Security Enhancements 9C.147 224 Water (WTP/WWTP/Remote 34,000 300,000 Sites)

WTP Actiflo and Low 9C.148 225 Water Lift Roof Replacement 150,000 300,000

WTP Analyzer Replacement 9C.149 226 Water 250,000 250,000 Program

Water Treatment Plant and Remote Water Stations Critical 9C.150 227 Water 350,000 200,000 PLC Replacement & Server Visualization

WTP Chlorination 9C.151 228 Water System Upgrade - 150,000

WTP Polymer System 9C.152 229 Water Replacement 950,000 150,000

WTP - High Lift Drive 9C.153** 230 Water & Filter Replacement 250,000 100,000

SCADA Lifecycle 9C.154 231 Water Asset Replacements 60,000 75,000

Division St (Tenth Ave Watermain 9C.155 232 to Sixth Ave) (W/RD) 82,000 115,000 Replacement

TOTAL $49,071,698 $64,843,972 **Projects identified have received pre-approval through Report 2020-536 on December 15, 2020. Any amendments would require a 2/3 vote.

Page 106 of 293

Amendment to Item 9C.62

Moved by Councillor McCreary Seconded by Councillor Wall

THAT staff BE DIRECTED to prepare a report on Item 9C.62 - Market Centre Parkade Renovation of Elevator Vestibules and Stairwells before the ratification of the Capital Budget outlining the following:

 The value of the capital asset  Repair schedule in the 10 year capital plan  Required parking capacity and whether this could be accommodated on a single grade lot  Cost of demolition  Operating costs including revenues

Recorded vote on Amendment to Item 9C.62

YES: (8): Councillor Weaver, Councillor Utley, Councillor Sless, Councillor McCreary, Councillor Martin, Councillor Carpenter, Councillor Antoski, and Councillor Wall

CARRIED (8 to 0)

9.D Opportunity for Additions to the Proposed 2021 Capital Program

The Chair indicated that motions from Members of the Committee would be required at this time to add to the 2021 Capital Budget as presented.

Amendment

Moved by Councillor Antoski Seconded by Councillor Weaver

A. THAT in line with the recommendations of the Climate Change Action Plan, Staff BE DIRECTED to undertake a tree canopy expansion project in 2021 in the amount of $30,000 to BE FUNDED from the Tree Planting Reserve Fund (RF0444); and

B. THAT a Tree Maintenance summer program BE PRESENTED to the Estimates Committee as part of the 2021 Operating Budget; and

C. THAT staff UNDERTAKE A REVIEW of potential community partners to plant more trees.

Recorded vote on Amendment

YES: (10): Mayor Davis, Councillor Weaver, Councillor Vanderstelt, Councillor Utley, Councillor Sless, Councillor McCreary, Councillor Martin, Councillor Carpenter, Councillor Antoski, and Councillor Wall CARRIED (10 to 0)

Page 107 of 293

Amendment

Moved by Councillor McCreary Seconded by Councillor Martin

THAT the capital budget BE AMENDED to include a crack sealant program for paved multi-use trails amounting to $25,000 funded through the capital funding envelope reserve.

Recorded vote on Amendment

YES: (10): Mayor Davis, Councillor Weaver, Councillor Vanderstelt, Councillor Utley, Councillor Sless, Councillor McCreary, Councillor Martin, Councillor Carpenter, Councillor Antoski, and Councillor Wall CARRIED (10 to 0)

STEP 10 – COMPLETION OF BUDGET WORKSHEET

Proposed City-wide 2021 Capital Budget = $___88,922,497______Jan 6 Amendments to 2021 Capital Budget = $____(410,000)______Jan 11 Amendments to 2021 Capital Budget = $____(287,975)______Jan 13 Amendments to 2021 Capital Budget = $___(1,300,000)______Jan 18 Amendments to 2021 Capital Budget = $_____(200,000)______Updated City-wide 2021 Capital Budget = $___86,724,522______

Step 11– Finalization of the 2021 Capital Budget

11.A 2021 Capital Budget: $86,724,522

Page 108 of 293

11.B A vote is now required on the opening motion, as amended.

Recorded vote on the Opening Motion (Approval of the Capital Budget), as amended

YES: (10): Mayor Davis, Councillor Weaver, Councillor Vanderstelt, Councillor Utley, Councillor Sless, Councillor McCreary, Councillor Martin, Councillor Carpenter, Councillor Antoski, and Councillor Wall CARRIED (10 to 0)

The meeting was adjourned at 8:13 p.m.

______

Councillor Carpenter, Chair C. Gauthier, Deputy Clerk/Manager, Clerk’s Services

Page 109 of 293 1

BRANTFORD ENERGY TASK FORCE MINUTES

October 28, 2020 9:00 a.m. Brantford City Hall, 100 Wellington Square

1. ROLL CALL Present: Mayor Davis Councillor Utley Councillor McCreary Councillor Martin

Election of the Chair and Vice Chair

J. Sippel called for nominations for the position of Chair. Councillor Utley was nominated for the position. No other nominations were made. Councillor Utley was acclaimed Chair for the Brantford Energy Task Force. J. Sippel called for nominations for the position of Vice Chair. Councillor Martin was nominated for the position. No other nominations were made. Councillor Martin was acclaimed Vice Chair for the Brantford Energy Task Force. 2. DECLARATIONS OF CONFLICTS OF INTEREST There were no declarations of pecuniary interest made by members of the Task Force. 3. PRESENTATIONS/DELEGATIONS There were no delegations. 4. ITEMS FOR CONSIDERATION 4.1 Election of Chair and Vice Chair 4.2 Terms of Reference

Page 110 of 293 2

Moved by Councillor McCreary Seconded by Mayor Davis THAT the Terms of Reference regarding the Brantford Energy Task Force BE ADOPTED. Recorded vote on Item 4.2: YES (4): Mayor Davis, Councillor Utley, Councillor McCreary and Councillor Martin CARRIED (4 to 0) Item 4.2 carried unanimously on recorded vote.

5. CONSENT ITEMS There were no consent items. 6. PRIVATE AND CONFIDENTIAL ITEMS Moved by Councillor McCreary Seconded by Councillor Martin THAT the Task Force move In-Camera to consider the following: 6.1 Legal Advice on Memorandum of Understanding Advice that is subject to solicitor-client privilege, including communications necessary for that purpose.

6.2 Legal Advice on Financial Matters (Promissory Note) Advice that is subject to solicitor-client privilege, including communications necessary for that purpose.

Recorded vote on Item the Motion to move In-Camera: YES (4): Mayor Davis, Councillor Utley, Councillor McCreary and Councillor Martin CARRIED (4 to 0) The motion to move In-Camera carried unanimously on a recorded vote. The Task Force moved in-camera, discussed items 6.1 and 6.2 and returned to open session. 7. RESOLUTIONS There were no resolutions. 8. NOTICES OF MOTION

Page 111 of 293 3

There were no notices of motion presented. 9. ADJOURNMENT The meeting adjourned at 9:42 p.m.

______Councillor Utley, Chair J. Sippel, Supervisor of Legislative Services

Page 112 of 293 1

BRANTFORD ENERGY TASK FORCE MINUTES November 12, 2020 9:00 a.m. Brantford City Hall, 100 Wellington Square

Councillor Utley in the Chair 1. ROLL CALL Present: Councillor Utley Councillor McCreary Councillor Martin Regrets: Mayor Davis 2. DECLARATIONS OF CONFLICTS OF INTEREST There were no declarations of conflicts of interest made by members present. 3. CONSENT ITEMS 3.1 MINUTES Moved by Councillor Martin Seconded by Councillor McCreary THAT the following Minutes BE APPROVED: 3.1.1 Brantford Energy Task Force - October 28, 2020 3.1.2 Brantford Energy Task Force - Private and Confidential Minutes - October 28, 2020 Recorded vote on Item 3.1: YES (3): Councillor Utley, Councillor McCreary and Councillor Martin CARRIED (3 to 0) The motion to approve the minutes carried unanimously on a recorded vote.

Page 113 of 293 2

4. PRIVATE AND CONFIDENTIAL ITEMS

Moved by Councillor Martin Seconded by Councillor McCreary THAT the Task Force MOVE IN-CAMERA to consider the following: 4.1 Legal Advice on Memorandum of Understanding Advice that is subject to solicitor-client privilege, including communications necessary for that purpose.

Recorded vote on Item 4.1: YES (3): Councillor Utley, Councillor McCreary and Councillor Martin CARRIED (3 to 0) The motion to move In-Camera carried unanimously on a recorded vote. The Task Force moved in-camera, discussed items 4.1 and returned to open session. 5. ADJOURNMENT The meeting adjourned at 10:01 a.m.

______Councillor Utley, Chair J. Sippel, Supervisor of Legislative Services

Page 114 of 293

MINUTES

JOHN NOBLE HOME COMMITTEE OF MANAGEMENT

WEDNESDAY, DECEMBER 9, 2020 1:00 P.M.

VIRTUAL MEETING JOHN NOBLE HOME

Sarah MacCuish Administrative Assistant Page 115 of 293 John Noble Home Committee of Management Page 2 Minutes December 9, 2020

JOHN NOBLE HOME COMMITTEE OF MANAGEMENT MINUTES WEDNESDAY, DECEMBER 9, 2020 1:00 P.M. VIRTUAL MEETING

Councillor Carpenter in the Chair 1. ROLL CALL Present: City of Brantford Councillor Carpenter Councillor Antoski Mayor Davis (1:01 arrived)

County of Brant Mayor Bailey Councillor Gatward Councillor Wheat

Regrets: Councillor Vanderstelt

Also Present: J. Miller, S. MacCuish, S. Proulx, M. Cox, J. Patenaude, S. Dykstra,

2. DECLARATIONS OF CONFLICTS OF INTEREST

No pecuniary interests were declared

3. MINUTES

3.0 Minutes

Moved by Councillor Wheat Seconded by Councillor Antoski

THAT the following Minutes (3.1- 3.2) BE ADOPTED:

3.1 John Noble Home Committee of Management – November 11, 2020

3.2 John Noble Home Committee of Management, In-Camera – November 11, 2020

4. PRESENTATIONS/DELEGATIONS (list, if any, available at meeting)

4.1 2021 Budget Presentation

S. Proulx, Financial Manager, John Noble Home Page 116 of 293 John Noble Home Committee of Management Page 3 Minutes December 9, 2020

J. Miller highlighted:  Budgetary pressures due to the increased costs of managing COVID-19 and implementing the protocols and guidelines from the Ministry of Long Term Care, increased employee compensation and benefits related to various leaves of absences and infectious disease medical leaves.  Challenges the Home face include the increased regulatory changes related to the pandemic and staff retention and recruitment. Retention and recruitment are an existing industry challenge but has this been exacerbated by limiting staff to work in only one health care facility.  Priorities in 2021 include the development of a new 20 bed unit, preparation for the Accreditation Survey in October and continued efforts of being a Best Practice Spotlight Organization with the RNAO.

S. Proulx highlighted the Home’s revenue:  Case Mix Index (CMI) is a large portion of the Homes funding. It is a measure of the acuity of residents in the Home. In 2020, the Homes CMI was reduced from 1.0171 to 1.0004. A further minor reduction is anticipated in 2021 and has been conservatively budgeted based on a CMI of 1.0.  The Home has maintained an occupancy rate of 94% throughout the pandemic. It is anticipated that the requirement to maintain 97% occupancy to receive 100% of the Provincial funding will continue to be waived in 2021. The Home continues to have a healthy waitlist.  Total Provincial funding increases in 2020 and anticipated increases in 2021 have not kept pace with inflation. The Home is anticipating a 1.5% increase in Provincial funding.  A substantial reduction in funding programs such as the structural compliance program will result in a decrease of $24,268 (24% drop) for 2021 with further reductions anticipated in the coming years.  Uncertainty of pandemic funding is a large factor affecting the 2021 budget. The Home now receives $43,200/month to offset the costs of Infection Control measures. The Province has only committed to continue these funds until March 31, 2021 although it is anticipated that these measures will continue to be in place for the year.  Unlike previous years, accommodation rates in Long Term Care have not increased in 2020 and it is expected that the Province will hold the rates for 2021. As a result, the Home has not budgeted an increase in Preferred Accommodation for 2021.  The Municipal cost sharing arrangement in 2021 is changing. The County cost share will increase from 27.3% to 27.5% with a reduction to the City.

S. Proulx highlighted the 2021 expenditures:  Infection control measures related to the COVID-19 pandemic for the entire year with Provincial funding to offset only committed until March 31, 2021. o This includes: increased cleaning, increased hours for reception to cover 8 p.m-8 p.m. visiting times and screening which was previously provided by Page 117 of 293 John Noble Home Committee of Management Page 4 Minutes December 9, 2020

volunteers. In 2019, the Home utilized volunteer hours that totaled the equivalent of 6.75 full time positions. o Increased hours in the staffing department to ensure shifts are filled. o Increased hours in the recreation department to accommodate new visitation practices, screening, outdoor and indoor visits as well as provide one programmer for each home area to reduce floor to floor exposure. o Increased hours for RAI documentation. o Increased hours for Ward Clerk to allow for increased ordering of pandemic supplies, distribution and inventory.  All union contracts will be renegotiated in 2021.  Increase in employee benefit cost identified as one of the largest impacts on the 2021 budget. The Home is facing a 16% increase in 2021 in overall premiums.  Over 80% of the Homes operating costs are salary and benefits related. The rising cost of benefits and anticipated settlement of contracts are well beyond the 2.1% increase in total Provincial funding.  Inflationary pressures beyond 2% in food, utilities and medical supplies.

S. Proulx explained the overall net increase:  Noted an overall increase in Revenue of 2.02% which includes the 3-month contribution of $43.200/month for pandemic costs up to March 31, 2021.  All factors lead to an overall increase to total expenditures for the Home of 3.66% or $529, 241.  Provincial funding is not keeping pace with inflationary pressures and COVID-19 funding not been committed beyond March 31, 2021. This has created a download to the Municipality for this shortfall.  After factoring in the change in the cost sharing arrangement, this results in an increase of $202,315 or 11.51% to the City’s contribution and $88,412 or 12.63% to the County’s contribution.

S. Proulx provided a financial summary:  Total estimated increase in Provincial and other funding for the 2021 fiscal year are $326,926 of which $129,600 relates to the 3-month contribution towards COVID-19 infection control measures.  Total increase attributed to infection control measures for COVID-19 for the entire 2021 year is $206,019 of which $76,419 is being borne by the Municipality since funding from the Province has not been committed beyond March 31, 2021. This equates to 3.16% overall increase to Municipalities.  Total increase in wages/benefits is budgeted for $294,047.

S. Proulx added requested targeted measures:  The Committee of Management has received a request from City Council dated November 23, 2020, asking the Home to look at options to reduce the total increase for the City’s share to 2.25 and 2%. Since Municipal funding is cost shared this will also impact the County.  A total of $224,800 in reductions would be required to reach the 2.25% City target which would equate to a reduction of $162,980 for the City and $61,820 for the County Page 118 of 293 John Noble Home Committee of Management Page 5 Minutes December 9, 2020

 A total of $231,000 in reductions would be required to reach the 2% City target which would equate to a reduction of $167,475 for the City and $63,525 for the County.

J. Miller provided options for consideration to work towards reaching suggested budget targets. Further funding announcements from the province are anticipated and may be in place by budget deliberations.

Mayor Davis asked why the Home is assuming infection control measures will continue until the end of 2021 when a vaccine is being implemented. S. Proulx stated that even with the vaccine, there would still be screening requirements, outbreak protocols and personal protective equipment supplies that the Home must continue to ensure the safety of residents.

Councillor Gatward suggested that if Provincial funding continues and there is a surplus at year end that the funds could be then put in the reserve.

Mayor Bailey stated that even with the vaccine there will be increased guidelines and expenses for the months that follow.

S. Proulx, added that the funding received usually comes with more requirements and additional measures that are to be implemented.

Councillor Carpenter added that an amendment could be made to the budget nearing the end of the budget process which would allow for more information to flow from the Province regarding the funding. A letter from the Committee of Management Chair to the province asking for a commitment in funding was suggested.

5. ITEMS FOR CONSENT

Moved by Councillor Mayor Bailey Seconded by Councillor Wheat

THAT Items for Consent (5.1- 5.3) BE APPROVED

Items 5.1 and 5.3 were separated for discussion purposes.

5.2 John Noble Home Monthly Budget Summary for October 2020 [Financial Impact – None – Overall Under Budget at this Time] (JNH2020-41)

THAT the Monthly Budget Summary JNH2020-41 for October 31, 2020 for the John Noble Home BE RECEIVED.

Item 5.2 was voted on and approved.

Page 119 of 293 John Noble Home Committee of Management Page 6 Minutes December 9, 2020

5.1 John Noble Home Administrator’s Report [Financial Impact - None] (JNH2020-40)

THAT the John Noble Home Administrator’s Report JNH2020-40 BE RECEIVED.

J. Miller stated a collective decision-making agreement is being drafted as the next step for the Brantford Brant Ontario Health Team which will be reviewed by the BBOHT Governance committee. The collective decision-making agreement is due to the province by January 14, 2021. J. Miller and Mary Burnett are Co-Chairs of the BBOHT Dementia Committee which has been focused on mapping the needs and services of dementia care in the community.

Item 5.1 was then voted on and approved

5.3 Human Resources Update [Financial Impact- None] (JNH2020-42)

THAT the Human Resources Update Report JNH2020-42 BE RECEIVED.

S. Dykstra explained the Home has used new job posting and interview techniques which has led to hiring many people in a fairly short amount of time. It was noted that 30% of staff are looking to retire in the next 10 years. The Home will continue to hire to prepare for this gap. Vacancies are high as there has been an increase of staff on leaves due to the pandemic.

Councillor Carpenter met with S. Dykstra and J. Miller to discuss hiring and staffing. A new rapid COVID 19 test that has been developed in Guelph was discussed. This technology would allow for COVID testing of staff before entering the building. More information is being gathered on this new testing process for use in the Home.

S. Dykstra had been requested to examine ways of increasing the number of full- time lines in the Home. An evaluation of the schedule had been done previously which found merging part time positions not a feasible option; however, alternatives which would involve 6-week shift extensions are being investigated, which would not affect the collective agreements in place.

Councillor Antoski left the meeting at 1:56 p.m.

A survey will be conducted of all staff regarding multiple non-healthcare related work locations and interest in joining the COVID-19 response team, which may involve extended stays at the Home.

Mayor Davis left meeting at 1:58 pm.

Item 5.3 was voted on and approved. CARRIED Page 120 of 293 John Noble Home Committee of Management Page 7 Minutes December 9, 2020

6. ITEMS FOR CONSIDERATION

Moved by Mayor Bailey Seconded by Councillor Wheat

THAT Item for Consideration (6.2) BE APPROVED

6.1 John Noble Home 2021 Operating Budget [Financial Impact- Gross $14,982,754; City $1,960,239; County $743,723].

THAT the John Noble Home 2021 Operating Budget (JNH2020-43) BE RECEIVED; and

THAT the John Noble Home 2021 DRAFT Operating Budget as outlined in Report JNH2020-43 BE FORWARDED to both the City of Brantford and the County of Brant for consideration as part of their 2021 Budget deliberations.

6.2 Verbal Update - Councillor Carpenter meeting with Will Bouma MPP

Items for Consideration 6.1 and 6.2 were voted on and approved.

7. PRIVATE AND CONFIDENTIAL ITEMS

There were no private and confidential items.

8. CORRESPONDANCE

8.1 Letter from City of Brantford - 2021 Budget Direction and Guidance

9. RESOLUTIONS

There were no resolutions.

10. NOTICES OF MOTION

Moved by Councillor Gatward Seconded by Mayor Bailey

10.1 COVID 19 FINANCIAL RESPONSE

Motion to Waive the Rules:

THAT Sections 15.11.5 and 15.3.11 of Chapter 15 of the City of Brantford Municipal Code BE WAIVED in order to introduce a Resolution without prior Notice of Motion and without first being considered by a Committee of the Whole or Standing Committee: Page 121 of 293 John Noble Home Committee of Management Page 8 Minutes December 9, 2020

WHEREAS the COVID 19 virus presents an immediate risk to residents in long- term care homes and the home has the necessary, present, and urgent requirement to implement additional measures for the protection of staff and residents, including, but not limited to, the active screening of residents, staff and visitors, active and ongoing surveillance of all residents, screening for new admissions, managing essential visitors, changes to when an outbreak of COVID-19 is declared at a home, including when it is over, and specimen collection and testing for outbreak management; And WHEREAS the implementation of these may utilize funds in excess of the budget And WHEREAS the John Noble Home is anticipating a surplus for the year ending December 31, 2020; And WHEREAS per City of Brantford Financial Policy any surplus at year end from John Noble Home operations is transferred into a reserve account which may be utilized for unexpected events necessitating funds that are not covered within the operating budget; AND WHEREAS per County of Brant financial policy any operating surplus realized by the John Noble Home owing to the County equaling less than 5% of the budgeted requisition amount be transferred to the County held John Noble Home reserve for use on capital projects and that annually an operating surplus realized by the John Noble Home owing to the County equaling greater than 5% of the budgeted requisition amount flow to the County operating surplus;

NOW THEREFORE IT BE RESOLVED THAT the following resolution BE APPROVED and FORWARDED to County Council for consideration:

“THAT approval BE GIVEN to transfer the entire County portion of the 2020 John Noble Home year end surplus to the John Noble Home Reserve to offset the 2021 operating budget for COVID-19 pandemic expenditures not budgeted”.

VOTE OF 2/3 CARRIED UNANIMOUSLY

S. Proulx explained that the City of Brantford allows for this to occur but the County of Brant has a different ruling where 5% goes back to a reserve at the County to be utilized for John Noble Home capital projects and anything in excess be returned to the general County surplus. The Home estimates a $150,000 to $200,000 surplus at this time which is comparable to previous years.

Item 10.1 was voted on and approved.

11. QUESTIONS

No further questions.

12. NEXT MEETING Page 122 of 293 John Noble Home Committee of Management Page 9 Minutes December 9, 2020

The next meeting of the John Noble Home Committee of Management will be held on Wednesday, February 10, 2020 via Zoom and will include the election of Chair and Vice-Chair. A January meeting may be held at the call of the Chair.

13. ADJOURNMENT

The meeting was adjourned at 2:09 p.m.

______Councillor Carpenter S. MacCuish Chair Administrative Assistant

Page 123 of 293

January 26, 2021

Social Services Committee Report #2021-01-06

REPORT TO: Mayor and Members City Council

Your Social Services Committee submits the following recommendations from its meeting held on January 6, 2021:

12.1.1 Funding Opportunities for Community Housing Capital Repairs and Replacements [Financial Impact – None], 2021-68

THAT the following BE REFERRED to staff to create and implement a public engagement campaign to determine appetite for funding accessory units in residential neighborhoods:

A. THAT the report on Funding Opportunities for Community Housing Capital Repairs and Replacements BE RECEIVED; and

B. THAT Ontario Priorities Housing Initiative (OPHI) Ontario Renovates funding BE USED for accessory dwellings, as permitted under the Ontario Renovates program guidelines; and

C. THAT the Director, Housing and Homelessness BE AUTHORIZED to develop Ontario Renovates accessory dwelling program guidelines and processes

12.1.2 Final Report: Mayors’ Housing Partnerships Task Force Affordable Housing Action Plan [Financial Impact - None], 2021-42

A. THAT Staff Report 2021-42 regarding the Mayors’ Housing Partnerships Task Force Affordable Housing Action Plan BE RECEIVED; and

B. THAT the Programs and/or Initiatives outlined in the Affordable Housing Action Plan (Appendix A) BE ADOPTED and IMPLEMENTED; and

C. THAT City staff BE DIRECTED to include the additional units proposed in the Affordable Housing Action Plan in the updated multi-year Capital Plan with funding from, but not limited to, the following sources:

i. Grants ii. Development Charges iii. Affordable Housing Reserve, including the reinvestment of a portion of savings from housing provider mortgage subsidies at maturity iv. Contribution from the County of Brant; and

D. THAT the County of Brant BE REQUESTED to fund its proportional share of the net municipal cost of the deliverables in the Affordable Housing Action Plan on the basis of population; and

Page 124 of 293 Social Services Committee Report #2021-01-06 Page 2 January 6, 2021

E. THAT staff BE DIRECTED to offer to present the Mayors’ Housing Partnerships Task Force Affordable Housing Action Plan to County of Brant Council; and

F. THAT staff REPORT BACK on the progress of the Affordable Housing Action Plan in conjunction with the annual Housing Master Plan update report by December 2021; and

G. THAT the Mayors’ Housing Partnerships Task Force BE DISBANDED, having completed its mandate.

12.1.3 Trillium Way Development Update [Financial Impact - None], 2021-3

A. THAT Report 2021-3 Trillium Way Development Update BE RECEIVED; and

B. THAT the General Manager, Community Services and Social Development, City of Brantford, or designate, BE AUTHORIZED to sign any agreements necessary to obtain the Rapid Housing Initiative (RHI) funding; and

C. THAT the City Solicitor, or designate, BE AUTHORIZED to sign, on behalf of the City of Brantford all electronic registration documents, where available, and all documents standard or necessarily incidental to the proposed transactions; and

D. THAT staff BE DIRECTED to report back to Council with an update on the outcome of the RHI funding application.

Respectfully submitted,

Councillor Weaver, Chair

Page 125 of 293 January 26, 2021

Combined Committee of the Whole – Operations & Administration and Community Development Report #2021-01-12

REPORT TO: Mayor and Members City Council

Your Combined Committee of the Whole – Operations & Administration and Community Development submits the following recommendations from its meeting held on January 12, 2021:

12.2.1 Applications for Official Plan Amendment OP-04-20 and Zoning By-law Amendment PZ-15-20 – 34 Norman Street [Financial Impact – None], 2021- 2

A. THAT Official Plan Amendment Application No. OP-04-20 submitted by GSP Group Inc. on behalf of Vicano Developments Ltd., affecting the lands located at 34 Norman Street to change the Official Plan designation from “Residential Area – Low Density” to “Residential Area – High Density” to permit the development of a 7-storey apartment building, BE APPROVED; and

B. THAT Zoning By-law Amendment Application No. PZ-15-20 submitted by GSP Group Inc. on behalf of Vicano Developments Ltd., affecting the lands located at 34 Norman Street to change the zoning of the lands from “Institutional Services Zone (I2)” to “Residential High Density – Exception 26 Zone (RHD-26),” BE APPROVED; subject to the application of a ‘Holding’ provision and in accordance with the applicable provisions as noted in Section 9.2 of Report 2021-2; and

C. THAT the By-law to remove the “Holding (H)” provision from the subject lands not be presented to Council for approval until the following conditions have been satisfied:

i. THAT the applicant has provided a signed Site Plan Agreement to The Corporation of the City of Brantford, along with all necessary securities; and

ii. THAT all servicing issues, financial and otherwise, have been addressed to the satisfaction of The Corporation of the City of Brantford; and

D. THAT Pursuant to Section 34(18.2) and Section 17(23) of the Planning Act, R.S.O. 1990, c.P.13. the following statement SHALL BE INCLUDED in the Notice of Decision:

“Regard has been had for all written and oral submissions received from the public before the decision was made in relation to this planning matter, as discussed in Sections 8.2 and 9.3 of Report 2021-2.” Page 126 of 293 Combined Committee of the Whole – Operations & Administration and Page 2 Community Development Report #2021-01-12

12.2.2 Alfred Street and Arthur Street at Shallow Creek Park – Traffic Control [Financial Impact – None], 2020-471 (Deferral from December 1, 2020 Committee of the Whole - Operations and Administration)

A. THAT report no. 2020-471 regarding “Alfred Street and Arthur Street at Shallow Creek Park – Traffic Control” BE RECEIVED; and

B. THAT a posted speed limit of 40 km/h BE APPROVED on Alfred Street adjacent to Shallow Creek Park; and

C. THAT the necessary by-law BE PRESENTED to City Council for adoption.

12.2.3 2021 Interim Property Tax Levy [Financial Impact: None], 2021-77

A. THAT Report 2021-77 regarding the 2021 Interim Property Tax Levy BE RECEIVED; and

B. THAT the necessary by-law, being a by-law to provide for an interim tax levy and to provide for the payment of taxes for the year 2021 BE PRESENTED to City Council for adoption.

12.2.4 Part Lot Control Relief Application PLC-03-20 (Part of Lot 1, Block B Registered Plan 94 City of Brantford), 4 Harris Avenue [Financial Impact – None], 2021-11

A. THAT Part Lot Control Relief Application PLC-03-20 submitted by Waterous Holden Amey Hitchon, on behalf of TJA Developments Inc., applying to Part of Lot 1, Block B Registered Plan 94 City of Brantford (4 Harris Avenue), to create a total of three lots for street townhouses, one access easement and three maintenance easements, BE APPROVED; and

B. THAT the implementing Part Lot Control By-law not be presented to Council for approval until the required maintenance agreement has been reviewed by Staff and a draft Reference Plan has been registered; and

C. THAT the implementing Part Lot Control By-law expires after a period of three years, at which time Part Lot Control will be reinstated on the subject lands for reasons outlined in Report 2021-11.

12.2.5 Completion of Major Preventative Maintenance Services on Gensets at the Landfill Gas Utilization Facility [Financial Impact – 2021($100,000)], 2021-36

A. THAT Report No. 2021-36 titled “Completion of Major Preventative Maintenance Services on Gensets at the Landfill Gas Utilization Facility”, BE RECEIVED; and

B. THAT Council APPROVE the non-competitive procurement of services to complete the 40,000 operating hour preventative maintenance services on Page 127 of 293 Combined Committee of the Whole – Operations & Administration and Page 3 Community Development Report #2021-01-12

the Jenbacher 620 gensets at the Landfill Gas Utilization Facility in years 2021 and 2022 (one engine per year) pursuant to Section 4.02(e) of the Purchasing Policy to Integrated Gas Recovery Services Inc. for the upset limit of $1,191,650 (plus HST); and

C. THAT City Council DIRECT the General Manager of Public Works Commission and the Manager of Purchasing to execute the required agreement in a form satisfactory to the City Solicitor.

12.2.6 Grey Street and Cumberland Street – Traffic and Parking Control [Financial Implication - None], 2021-27

A. THAT Report 2021-27 Grey Street and Cumberland Street – Traffic and Parking Control BE RECEIVED; and

B. THAT “No Parking” BE APPROVED on the north side of Grey Street from a point 134 metres west of the centre line of Rowanwood Avenue for 92 metres westerly; and

C. THAT “No Parking” BE APPROVED on the north side of Grey Street from James Avenue to a point 55 metres east of the projected centre line of Cumberland Street; and

D. THAT “No Parking” BE APPROVED on the south and west side of Cumberland Street from Grey Street to a point 175 metres south of Grey Street; and

E. THAT Schedule “7” of Parking By-law 144-88 which pertains to “Parking Prohibited at Anytime” BE AMENDED as outlined in Appendix “A” of Report No. 2021-27; and

F. THAT “Designated Lanes for Bicycles” BE APPROVED on both sides of Grey Street from James Avenue to Rowanwood Avenue; and

G. THAT Schedule “14” of Traffic By-law 37-83 which pertains to “Designated Lanes for Bicycles” BE AMENDED as outlined in Appendix “B” of Report No. 2021-27; and

H. THAT all necessary By-laws BE PRESENTED to Council for adoption.

12.2.7 Parking By-law 144-88 Amendment – Enbridge Gas Inc. Vehicles [Financial Impact - None], 2021-26

A. THAT report 2021-26, regarding Parking By-law 144-88 Amendment – Enbridge Gas Inc. Vehicles BE RECEIVED; and

B. THAT Section 9 (2) of Parking By-law 144-88 BE AMENDED as outlined in Appendix “A” of Report No. 2021-26; and

C. THAT the subsequent By-law be presented to Council for adoption. Page 128 of 293 Combined Committee of the Whole – Operations & Administration and Page 4 Community Development Report #2021-01-12

12.2.8 Thomas Avenue at Pace Avenue – Traffic Control [Financial Impact - None], 2021-28

A. THAT the report 2021-28 Thomas Avenue at Pace Avenue – Traffic Control BE RECEIVED; and

B. THAT Stop control BE APPROVED on Thomas Avenue at Pace Avenue; and

C. THAT Schedule “1” of Traffic By-Law 37-83 which pertains to “Through Highways” BE AMENDED as outlined in Appendix “A” of Report No. 2021- 28; and

D. THAT Schedule “2” of Traffic By-Law 37-83 which pertains to “Yield Right of Way Signs” BE AMENDED as outlined in Appendix “A” of Report No. 2021-28; and

E. THAT the subsequent by-law BE PRESENTED to Council for adoption.

12.2.9 Transfer Payment Agreement – Investing in Canada Infrastructure Program (ICIP) – Public Transit Stream Intake One (Ontario) Fund [Financial Impact – None], 2021-23

A. THAT Report No. 2021-23 – Transfer Payment Agreement – Investing in Canada Infrastructure Program (ICIP) – Public Transit Stream Intake One (Ontario) Fund BE RECEIVED; and

B. THAT the Director of Fleet and Transit Services BE DESIGNATED as the Authorized Representative with signing authority on behalf of the City for the purposes of Sections C.3.3 (Amending Agreement for Minor Changes to the Project Description, Budget and Timelines) and D.7.2 (Amending Agreement for Minor Changes to the Reporting) of the Investing in Canada Infrastructure Program Fund Transfer Payment Agreement; and

C. THAT the by-law as attached at Appendix “A” , authorizing the City to enter into the Agreement and delegating the authority to sign the agreement and reports or minor amending agreements BE PRESENTED to City Council for ADOPTION.

12.2.10 Transfer Payment Agreement – Municipal Transit Enhanced Cleaning (MTEC) Funding [Financial Impact – ($56,191)], 2021-45

A. THAT Report No. 2021-45 – Transfer Payment Agreement – Municipal Transit Enhanced Cleaning (MTEC) Funding BE RECEIVED; and

B. THAT and the Director of Fleet and Transit Services BE DESIGNATED as the Authorized Representative with signing authority on behalf of the City for the purposes of Section 4.2 (Amending Agreement) and A.7.2 (Reporting Requirements) and THAT the Director of Finance BE DESIGNATED as the Authorized Representative with signing authority on Page 129 of 293 Combined Committee of the Whole – Operations & Administration and Page 5 Community Development Report #2021-01-12

behalf of the City for the purposes of D.1 (Claim and Attestation) of the Municipal Transit Enhanced Cleaning (MTEC) Funding Transfer Payment Agreement; and

C. THAT the by-law as attached at Appendix “A” , authorizing the City to enter into this Agreement and delegating the authority to sign the agreement and reports or minor amending agreements BE PRESENTED to City Council for ADOPTION.

12.2.11 Universal Transit Pass Amending Agreement with Wilfrid Laurier University and Wilfrid Laurier University Students’ Union [Financial Implications - $150,000], 2021-24

A. THAT Report 2021-24 “Universal Transit Pass Amending Agreement with Wilfrid Laurier University and Wilfrid Laurier University Students’ Union” BE RECEIVED; and

B. THAT the General Manager Public Works Commission BE DELEGATED authority to execute the Amending Agreement between The Corporation of the City of Brantford and Wilfrid Laurier University (WLU) and Wilfrid Laurier University Students’ Union (WLUSU) for provision of the Universal Transit Pass (U-Pass) from January 1, 2021 to April 30, 2021 and any and all necessary documents required of the agreement; and

C. THAT the General Manager Public Works Commission Be AUTHORIZED to execute any future amendments to the agreement for the remainder of 2021 should they arise.

12.2.12 Cultural Hub Investigation Update and Next Steps [Financial Impact: None], 2021-81

A. That Staff Report 2020-540 regarding Further Information on “Next Planning Year” Progress and Proposals Received BE RECEIVED; and

B. THAT Wilfrid Laurier University BE REQUESTED TO SUBMIT a formal report to the Cultural Hub Task Force by the end of May 2021, including but not limited to:

i. Proposed performance square footage, including number of seats;

ii. Proposed complementary services to enhance a Cultural Hub;

iii. Alignment with recommendations for a Cultural Hub in the Feasibility Study for a Mid-Sized Performance Space in Brantford;

iv. Overall vision for community access to the space; and

Page 130 of 293 Combined Committee of the Whole – Operations & Administration and Page 6 Community Development Report #2021-01-12

C. THAT the Cultural Hub Task Force PROCEED to continue to investigate the “Next Planning Year”, as outlined in the Strategic Directions and Project Development Plan in the Feasibility Study conducted by Novita Interpares, with both Glenhyrst Art Gallery of Brant and Wilfrid Laurier University as potential project leads.

12.2.13 CAO COVID-19 Emergency Update 01.12.21 [Financial Impact: None], 2021-40

THAT Report 2021-40 CAO COVID-19 Emergency Update 01.12.21 BE RECEIVED.

12.2.14 Redirection of GRCA Honorarium to Brant United Way

WHEREAS on November 24, 2020, City Council reappointed Mayor Davis to the Grand River Conservation Authority Board of Directors; and

WHEREAS members appointed to the Grand River Conservation Authority Board of Directors receive an honorarium; and

WHEREAS Section 1.F(b) of By-law 81-2014 (Council Honoraria By-law) requires additional benefits from any Board or Committee to be paid over or redirected to the City; and

WHEREAS Section 1.F(c) of By-law 81-2014 allows the honorarium paid to be redirected to a specific City account, by way of a resolution adopted by a majority vote; and

WHEREAS Mayor Davis’ 2020 accumulated honorarium from the GRCA has not been redirected by way of resolution;

NOW THEREFORE BE IT RESOLVED THAT the total value of Mayor Davis’ 2020 and 2021 honorarium held in account 101000.43660 BE DONATED to Brant United Way.

Respectfully submitted,

Mayor Davis, Chair

Page 131 of 293

January 26, 2021

City-County Liaison Committee Report #2021-01-18

REPORT TO: Mayor and Members City Council

Your City-County Liaison Committee submits the following recommendations from its meeting held on January 18, 2021:

12.3.1 Paramedic Services 2021 Budget – [Financial Impact – None], 2021-87

A. THAT report 2021-87 regarding the 2021 Paramedic Services budget BE RECEIVED; and

B. THAT the City Clerk BE DIRECTED to provide the City/County Liaison Committee report and recommendations, if any, to City Council and the County Clerk as well as place the report and recommendations of said Committee before City Council at the next Council Meeting; and

C. THAT the County Clerk BE REQUESTED to place the report and recommendations, if any, of the City/County Liaison Committee before County Council at the next Council Meeting; and

D. THAT staff for each municipality BE DIRECTED to negotiate amendments to budget process which is set out in the Paramedic Services Agreements; and the results of such negotiations be presented to the respective Council for approval; and

E. THAT the County AMEND the Paramedic Services Budget to reflect a two- year phased in contribution of $100,000 per year to the reserve instead of a single one-time lump sum payment.

Respectfully submitted,

Councillor Carpenter, Chair

Page 132 of 293

January 26, 2021

Estimates Committee Report #2021-01-18

REPORT TO: Mayor and Members City Council

Your Estimates Committee submits the following recommendation from its meeting held on January 18, 2021:

12.4.1 Approval of 2021 Capital Budget and Other Recommendations and Direction provided during the 2021 Capital Budget Process

THAT the 2021 Capital Budget, together with all outstanding recommendations and direction as set out in the 2021 Capital Budget Worksheet, attached hereto and marked as Schedule “A”, BE APPROVED.

Respectfully submitted

Councillor Carpenter, Chair

Page 133 of 293 Schedule A

2021 CAPITAL BUDGET WORKSHEET

Page 134 of 293 Schedule A STEP 1 – OVERVIEW PRESENTATION AND OPENING MOTION

1.A Registered delegations from the Public will present to the Committee.

For meetings of the Estimates Committee, there is a strict two hour time limit for delegations where the agenda provides for delegations to be heard respecting the capital budget process. Delegations will generally have 10 minutes for their remarks, inclusive of questions from Members of the Committee. Where there are more than twelve (12) delegations registered at the meeting, the time for each delegation will be reduced so as to equally divide the two hour time limit among the registered delegations. The City encourages all citizens and organizations to come forward during the Estimates process to identify and speak to community needs though specific requests for municipal funding will no longer be considered by the Estimates Committee. These requests must be processed through the Brant Community Foundation.

1.B Council Approved Capital Budget Direction

In September, City Council approved the 2021 Budget Direction and Guidance which included the following recommendation:

THAT the meetings of the 2021 Estimates Committee BE SCHEDULED to start in January 2021.

The report indicated that the 2021 Capital budget and long-term capital plan would be considered and approved first, allowing for competitive procurement processes to be let well before the construction season.

At this time, the Estimates Committee is only being presented with the 2021 capital budget for approval. Due to the recent updates to the Transportation Master Plan and Master Servicing Plan along with the ongoing work for both the Area Specific Development Charges and City-Wide Development Charges Background Studies, an updated multi-year capital plan will be presented at a later date to the Estimates Committee.

Page 135 of 293 Schedule A 1.C 2021 Capital Budget

The 2021 Capital Budget, as presented, can be summarized as follows:

2021 Capital Budget $88,922,497 Funding Sources: DC’s/Developer Contributions 7,861,940 Gas Tax 5,190,000 3rd Party Contributions 21,459,078 Rate Reserves 23,286,800 Tax Supported Reserves 26,300,235 Debenture Financing 4,824,444 Total 2021 Sources of Capital Funding $88,922,497

1.D An opening presentation will be provided by the CAO and Director of Finance/City Treasurer.

1.E Opening Motion required:

Moved By: _Councillor Vanderstelt_ Seconded By: _Councillor Weaver__

A. THAT the 2021 Capital Budget BE APPROVED as presented; AND

B. THAT the necessary By-laws BE PRESENTED to City Council for adoption; AND

C. THAT the General Managers, and the Purchasing Officer BE AUTHORIZED to award Year 2021 projects approved through the Estimates Process and corresponding budget documents in accordance with the City of Brantford’s Purchasing Policy.

STEP 2 – WORKSHEET INTRODUCTION

2.A Document Overview

2021 Corporate-wide Capital Budget documents can be found on the City’s website using the following link:

Preliminary 2021 Capital Budget

It is recommended that Members have this document open as the Committee proceeds through this Budget Worksheet. Many steps of this worksheet will make reference to page numbers in this document where additional information can be found. Opportunities will be available at the Commission or Department specific steps of this Worksheet to ask questions of Staff, and make amendments to the Capital Budgets.

Page 136 of 293 Schedule A STEP 3 –ECONOMIC DEVELOPMENT/SANDERSON 2021(Year 1)CAPITAL BUDGET

3.A The Committee has been provided with the proposed 2021 Economic Development/Sanderson Capital Budget on Pg. 233 of the Capital Plan which can be opened online.

The proposed 2021 Economic Development/Sanderson Capital Budget totals $215,000 and can be summarized as follows:

Future Years 2021 Capital Budget Economic Sanderson Total Operating Development Impacts No. of Projects 1 3 4 Total Capital Budget $120,000 $95,000 $215,000 ($1,100)

Tax Supported Reserves 120,000 95,000 $215,000 Total Capital Funding $120,000 $95,000 $215,000

3.B A presentation will now be made to the Committee by Economic Development with respect to their 2021 Capital Budget, followed by an opportunity for questions.

3.C 2021 Capital Projects

The 2021 preliminary Capital Budget includes the projects identified in the table below.

The Chair will ask the Committee members if they have any questions on any of these projects. Separate motions would be required to consider amendments to the individual projects identified.

Ref/ Dept Project Previous 2021 Pg. Allocation Budget No. Economic Economic Development & 3C.1 37 - 120,000 Development Tourism Strategy Update

3C.2 85 Sanderson 160,000 50,000 LED Stage Lighting 3C.3 86 Sanderson Main Curtain Replacement - 30,000 3C.4 87 Sanderson Minor Capital - 15,000 TOTAL $160,000 $215,000

Amendments to the 2021 Capital Budget

Deferral of Item 3C.3 – Main Curtain Replacement

Moved by Councillor Vanderstelt Seconded by Councillor Antoski

Page 137 of 293 Schedule A THAT Item 3C.3 – Main Curtain Replacement BE DEFERRED to the 2022 Capital Budget.

CARRIED ON A RECORDED VOTE

Deferral of Item 3C.1 – Economic Development & Tourism Strategy Update

Moved by Councillor McCreary Seconded by Councillor Vanderstelt

THAT Item 3C.1 – Economic Development & Tourism Strategy Update BE DEFERRED to the 2022 Capital Budget. CARRIED ON A RECORDED VOTE

3.D Opportunity for Additions to the Proposed 2021 Capital Program

Motions from Members of the Committee would be required at this time to add to the 2021 Economic Development/Sanderson Capital Budget as presented.

PROJECT DEPARTMENT AMOUNT ADJUSTMENT/FUNDING SOURCE No motions made at this step

STEP 4 –CORPORATE SERVICES 2021 (Year 1) CAPITAL BUDGET

4.A The Committee has been provided with the proposed 2021 Corporate Services Capital Budget on Pg. 234 of the Capital Plan which can be opened online.

The proposed 2021 Corporate Services Capital Budget totals $1,685,000 and can be summarized as follows:

2021 Capital Future Years Human Budget Finance IT Total Operating Resources Impact No. of Projects 3 2 6 11

Total Capital Budget $690,000 $160,000 835,000 $1,685,000 $30,000 Tax Supported 690,000 160,000 835,000 1,685,000 Reserves Total Capital $690,000 $160,000 $835,000 $1,685,000 Funding

4.B A presentation will now be made to the Committee by Corporate Servces with respect to their 2021 Capital Budget, followed by an opportunity for questions.

Page 138 of 293 Schedule A 4.C 2021 Capital Projects

The 2021 preliminary Capital Budget includes all of the projects identified in the table below.

The Chair will ask the Committee members have any questions on projects 4C.1 to 4C.11. Separate motions would be required to consider amendments to the individual projects identified.

Ref/ Dept Project Previous 2021 Pg. Allocation Budget No. Review of City Fees 4C.1 39 Finance and Charges - 150,000

Human HR Master Plan 4C.2 40 Update - 110,000 Resources

Human Employee Engagement 4C.3 41 Program - 50,000 Resources

IT Electronic Signatures 4C.4 42 - 75,000 Services

IT Security Platform 4C.5 43 - 180,000 Services Meter Reading Hardware 4C.6 103 Finance - 40,000 Replacement

CRM Upgrades 4C.7 104 Finance - 500,000

IT Time and Attendance 4C.8 105 System 600,000 400,000 Services IT Replication and 4C.9 106 Disaster Recovery - 80,000 Services

IT PC Replacement 4C.10 107 Program - 50,000 Services

IT Integrate Applications 4C.11 108 & Data - 50,000 Services

TOTAL $600,000 $1,685,000

Amendments to the 2021 Capital Budget

Removal of Item 4C.1 - Review of City Fees and Charges

Moved by Councillor McCreary Seconded by Councillor Utley

THAT Item 4C.1 – Review of City Fees and Charges BE REMOVED from the 2021 Capital Budget

CARRIED ON A RECORDED VOTE

Page 139 of 293 Schedule A

Deferral of Item 4C.2 – HR Master Plan Update

Moved by Councillor McCreary Seconded by Councillor Vanderstelt

THAT Item 4C.2 – HR Master Plan Update BE DEFERRED to the 2022 Capital Budget .

CARRIED ON A RECORDED VOTE

Direction for Report - Item 4C.4 – Electronic Signatures

Moved by Councillor McCreary Seconded by Councillor Utley

THAT Staff BE DIRECTED to provide a report to Council regarding further information regarding Item 4C.4 – Electronic Signatures.

CARRIED ON A RECORDED VOTE

Direction for Report - Item 4C.6 – Meter Reading Hardware Replacement

Moved by Councillor McCreary Seconded by Councillor Sless

THAT Staff BE DIRECTED to provide a report to Council regarding Item 4C.6 – Meter Reading Hardware Replacement to include further examination of the possibility of having future contractors supplying their own equipment.

CARRIED ON A RECORDED VOTE

4.D Opportunity for Additions to the Proposed 2021 Capital Program

Motions from Members of the Committee would be required at this time to add to the 2021 Corporate Services Capital Budget as presented.

PROJECT DEPARTMENT AMOUNT ADJUSTMENT/FUNDING SOURCE No motions made at this step

STEP 5 –COMMUNITY DEVELOPMENT 2021 (Year 1) CAPITAL BUDGET

5.A Community Development 2021 Capital Budget

The Committee has been provided with the proposed 2021 Community Development Capital Budget on Pg. 235 of the Capital Plan which can be opened online. Page 140 of 293 Schedule A

The proposed 2021 Community Development Capital Budget totals $350,000 and can be summarized as follows:

Future Years 2021 Capital Budget Building Operating Impacts

No. of Projects 1

Total Capital Budget $350,000 n/a

Rate Supported Reserves $350,000 Total Capital Funding $350,000

5.B 2021 Capital Project – Community Development

The 2021 preliminary Capital Budget includes the project identified in the table below.

The Chair will ask the Committee members if they have any questions on this project.

Ref/ Project Previous 2021 Pg. Allocation Budget No. Purchase of fleet vehicles for 5B.1 38 - 350,000 Building Inspection staff TOTAL - $350,000

Amendments to the 2021 Capital Budget

Deferral of Item 5B.1 - Purchase of fleet vehicles for Building Inspection staff

Moved by Councillor Utley Seconded by Councillor Vanderstelt

A. THAT Project 5B.1 BE DEFERRED to the January 13 Estimates Committee Meeting; and

B. THAT staff BE DIRECTED to provide a report regarding the implementation of a pilot project entailing a comparative study between gas powered and electric powered vehicles for fleet services.

CARRIED ON A RECORDED VOTE

5.C Opportunity for Additions to the Proposed 2021 Capital Program

Motions from Members of the Committee would be required at this time to add any projects to the 2021 Community Development Capital Budget.

PROJECT DEPARTMENT AMOUNT ADJUSTMENT/FUNDING SOURCE

No motions made at this step

Page 141 of 293 Schedule A

STEP 6 –VARIOUS BOARDS & AGENCIES 2021 (Year 1) CAPITAL BUDGET

6.A 2021 Capital Budget – Brantford Public Library

The Committee has been provided with the proposed 2021 Brantford Public Library Capital Budget on Pg. 236 of the Capital Plan which can be opened online.

The proposed 2021 Brantford Public Library Capital Budget totals $50,000 and can be summarized as follows:

Future Years 2021 Capital Budget Brantford Public Library Operating Impacts

No. of Projects 1

Total Capital Budget $50,000

3rd Party Contribution 50,000

Total Capital Funding $50,000

6.B 2021 Capital Project – Brantford Public Library

The 2021 preliminary Capital Budget includes the project identified in the table below.

The Chair will ask the Committee members if they have any questions on this project.

Ref/ Dept. Project Previous 2021 Pg. Allocation Budget No. 6B.1 46 Library Security Cameras - 50,000 TOTAL - $50,000

6.C Opportunity for Additions to the Proposed 2021 Capital Program

Motions from Members of the Committee would be required at this time to add to the 2021 Brantford Public Library Capital Budget as presented.

PROJECT DEPARTMENT AMOUNT ADJUSTMENT/FUNDING SOURCE

No motions made at this step

Page 142 of 293 Schedule A 6.D 2021 Capital Budget - John Noble Home

The Committee has been provided with the proposed 2021 John Noble Home Capital Budget on Pg. 236 of the Capital Plan which can be opened online.

The proposed City Portion of the 2021 John Noble Home Capital Budget totals $728,625

Future Years 2021 Capital Budget John Noble Home Operating Impacts

No. of Projects 11

Total Capital Budget $728,625

Tax Supported Reserves 728,625 Total Capital Funding $728,625

6.E 2021 Capital Projects – John Noble Home

The 2021 preliminary Capital Budget includes the projects identified in the table below.

The Chair will ask the Committee members if they have any questions on any of these projects. Separate motions would be required to consider amendments to the individual projects identified.

Ref/ Project Previous 2021 Pg. Allocation Budget No. 6E.1 45 EMAR Nursing Equipment - 194,320 Resident Room Refurnishment 6E.2 117 25,445 70,305 – Furnishings & Equipment 6E.3 118 Common Area Refurbishment - 25,375 6E.4 119 Nursing Unit Refurbishment 14,540 58,000 6E.5 120 Support Services Equipment - 36,250 Total Office IT and Furniture 6E.6 121 - 36,250 Replacement and/or Upgrades Bell Lane Terrace 6E.7 122 - 18,125 Refurbishment Fire Sprinkler System 6E.8 123 21,810 130,500 Installation Main Heating Boilers 6E.9 124 - 14,500 Replacement 6E.10 125 Nursing Equipment - 108,750 6E.11 126 Building Repairs/Replacement - 36,250 TOTAL $61,795 $728,625

Page 143 of 293 Schedule A Amendments to the 2021 Capital Budget

Amendment of Item 6E.3 – Common Area Refurbishment

Moved by Councillor McCreary Seconded by Councillor Antoski

THAT Item 6E.3 – Common Area Refurbishment BE AMENDED by removing $20,000 from the 2021 Capital Budget

CARRIED ON A RECORDED VOTE

Deferral of Item 6E.9 – Main Heating Boilers Replacement

Moved by Councillor Martin Seconded by Councillor Antoski

THAT Item 6E.9 – Main Heating Boilers Replacement BE DEFERRED from Capital Budget until such a time that alternate energy efficiencies can be found.

CARRIED ON A RECORDED VOTE

6.F Opportunity for Additions to the Proposed 2021 Capital Program

Motions from Members of the Committee would be required at this time to add any projects to the 2021 John Noble Home Capital Budget.

PROJECT DEPARTMENT AMOUNT ADJUSTMENT/FUNDING SOURCE

No motions made at this step

Page 144 of 293 Schedule A STEP 7 –EMERGENCY SERVICES 2021 (Year 1) CAPITAL BUDGET

7.A The Committee has been provided with the proposed 2021 Brantford Fire Capital Budget on Pg. 237 of the Capital Plan which can be opened online.

The proposed 2021 Brantford Fire Capital Budget totals $1,494,500 and can be summarized as follows:

2021 Capital Budget Future Years Fire Operating Impacts No. of Projects 7

Total Capital Budget $1,494,500 DC’s/ Developer 645,393 Contributions Tax Supported Reserves 849,107 Total Capital Funding $1,494,500

7.B A presentation will now be made to the Committee by Brantford Fire with respect to their 2021 Capital Budget, followed by an opportunity for questions.

7.C 2021 Capital Projects – Brantford Fire

The 2021 preliminary Capital Budget includes the projects identified in the table below.

The Chair will ask the Committee members if they have any questions on any of these projects. Separate motions would be required to consider amendments to the individual projects identified.

Ref/ Dept. Project Previous 2021 Pg. Allocation Budget No. Fire Next Generation 7C.1 13 Fire 911 (NG911) - 350,000

Rescue/Hazmat 7C.2 14 Fire Vehicle - 525,000

Fire/Police Joint Radio 7C.3 15 Fire System Upgrade - 300,000

Emergency Operations *7C.4 44 Fire 103,547 75,000 Centre Fire Minor Capital 7C.5 109 Fire - 122,000

Fire Bunker Gear 7C.6 110 Fire Replacement - 62,500

Station Security 7C.7 111 Fire - 60,000

TOTAL $103,547 $1,494,500 $0 $1,419,500 *The Treasurer indicated that item 7C.4 was no longer required and it was removed from the 2021 Capital Budget Page 145 of 293 Schedule A

7.D Opportunity for additions to the 2021 Capital Program

Motions from Members of the Committee would be required at this time to amend the 2021 Brantford Fire Capital Budget as presented.

PROJECT DEPARTMENT AMOUNT ADJUSTMENT/FUNDING SOURCE

No motions made at this step

7.E The Committee has been provided with the proposed 2021 Brantford Police Services Capital Budgets on Pg. 237 of the Capital Plan which can be opened online.

The proposed 2021 Capital Budget totals $5,444,100 and can be summarized as follows:

2021 Capital Budget Future Years Police Operating Impacts

No. of Projects 8

Total Capital Budget $5,444,100

DC’s / Developer Contributions 942,254

Debenture Financing 2,824,444

Third Party Funding 8,000

Tax Supported Reserves 1,669,402 (Police) Total Capital Funding $5,444,100

7.F A presentation will now be made to the Committee by Brantford Police Service with respect to their 2021 Capital Budget, followed by an opportunity for questions.

Page 146 of 293 Schedule A 7.G 2021 Capital Projects – Brantford Police Service

The 2021 preliminary Capital Budget includes the projects identified in the table below.

The Chair will ask the Committee members if they have any questions on any of these projects. Motions from Members of the Committee would be required at this time to request the Police Services Board to consider any 2021 capital budget adjustments for the Brantford Police Service.

Ref/ Dept. Project Police General 2021 Pg. Funding City Budget No. Funding Police Next Generation 911 7G.1 12 Police (NG911) - 600,000 600,000 (Previous Funding 177,180) Police / Fire Radio 7G.2 16 Police System Replacement 244,434 55,566 300,000 and Upgrade Plan Police Service Headquarters 7G.3 17 Police Redevelopment - 3,600,000 3,600,000 (Previous Funding 6,808,429) PBX and Call Pilot 7G.4 112 Police Upgrade 237,524 122,476 360,000 (Previous Funding 240,000) Police Minor Capital 7G.5 113 Police 259,100 - 259,100

Police -Storage Area 7G.6 114 Police Network (SAN) 75,000 - 75,000 Replacement PC Life Cycle Program 7G.7 115 Police 60,000 - 60,000

Police Vehicle Fleet 7G.8 116 Police Replacement 190,000 - 190,000

TOTAL $1,066,058 $4,378,042 $5,444,100

Page 147 of 293 Schedule A STEP 8 –COMMUNITY SERVICES & SOCIAL DEVELOPMENT 2021 (Year 1) CAPITAL BUDGET

8.A The Committee has been provided with the proposed 2021 Community Services & Social Development Capital Budget on Pg. 238 of the Capital Plan which can be opened online.

The proposed 2021 Community Services & Social Development Capital Budget totals $14,111,300 and can be summarized as follows:

2021 Capital Budget Future Years Housing Operating Impacts No. of Projects 17 Total Capital Budget $14,111,300 DC’s / Developer 193,533 Contributions

3rd Party Contributions 9,458,066

Tax Supported Reserves 4,459,701

Total Capital Funding $14,111,300

8.B A presentation will now be made to the Committee by Community Services & Social Development with respect to their 2021 Capital Budget, followed by an opportunity for questions.

8.C 2021 Capital Projects

The 2021 preliminary Capital Budget includes the projects identified in the table below.

The Chair will ask the Committee members have any questions on projects 8C.1 to 8C.4. Separate motions would be required to consider amendments to the individual projects identified.

Ref/ Dept Project Previous 2021 Pg. Allocation Budget No. Shellard Lane New Build - 70 Unit Mixed 8C.1 10 Housing Use Apartment 100,000 200,000 Building

Trillium Way Site - 49 Unit Mixed Use 8C.2 11 Housing Low-Rise Apartment 200,000 12,300,000 Building

Winston Court - 8C.3 88 Housing Windows 50,000 450,000

Page 148 of 293 Schedule A Lorne Towers - 8C.4 89 Housing Genset 18,000 295,000

Page 149 of 293 Schedule A The Chair will ask the Committee members have any questions on projects 8C.5 to 8C.17. Separate motions would be required to consider amendments to the individual projects identified.

Ref/ Dept Project Previous 2021 Pg. Allocation Budget No. Security Cameras - 8C.5 90 Housing Multiple Locations - 200,000

Walkers Green 8C.6 91 Housing Balcony 25,000 180,000

Water Softener Replacements 8C.7 92 Housing - 100,000 (Brant/Lorne)

LHC Properties - 8C.8 93 Housing - 80,000 Kitchen Renovations Riverside Gardens - 8C.9 94 Housing Exterior - 42,000 Improvements Northland Gardens - 8C.10 95 Housing Parking - 35,000 Lots/curbs/walkways Eastdale Gardens - 8C.11 96 Housing Parking - 23,400 Lots/curbs/walkways Daleview Gardens - 8C.12 97 Housing Parking - 20,000 lots/curb/walkways Riverside Garden - 8C.13 98 Housing Parking Lots/curbs - 20,000

Albion Towers - 8C.14 99 Housing Parking - 18,000 lots/curbs/walkways Trillium Way-Parking 8C.15 100 Housing Lots/curbs/walkways - 12,900

Northland Gardens 8C.16 101 Housing 25,000 75,000 ACM Removal Riverside Garden - 8C.17 102 Housing 25,000 60,000 Foundation TOTAL $443,000 $14,111,300

Page 150 of 293 Schedule A Amendments to the 2021 Capital Budget

Amendment of Item 8C.3 – Winston Court - Windows

Moved by Councillor McCreary Seconded by Councillor Martin

THAT Item 8C.3 – Winston Court - Windows BE AMENDED by removing $50,000 (consultant fee) from the 2021 Capital Budget

CARRIED ON A RECORDED VOTE

Amendment of Items 8C.9, 8C.10, 8C.11, 8C.12, 8C.13, 8C.14, 8C.15

Moved by Councillor McCreary Seconded by Councillor Vanderstelt

THAT Items 8C.9, 8C.10, 8C.11, 8C.12, 8C.13, 8C.14, 8C.15 BE AMENDED by removing 75% of the Consultant fees from the capital budget items and that projects that have health and safety obligations are prioritized.

CARRIED ON A RECORDED VOTE

8.D Opportunity for Additions to the Proposed 2021 Capital Program

Motions from Members of the Committee would be required at this time to add to the 2021 Community Services & Social Development Capital Budget as presented.

PROJECT DEPARTMENT AMOUNT ADJUSTMENT/FUNDING SOURCE

No motions made at this step

Page 151 of 293 Schedule A STEP 9 – PUBLIC WORKS 2021 (Year 1) CAPITAL BUDGET

9.A The Committee has been provided with the proposed 2021 Public Works Capital Budget on Pgs. 239-243 of the Capital Plan which can be opened online.

The proposed 2021 Public Works Capital Budget totals $64,843,972 and can be summarized as follows:

2021 Capital Environ- Facilities Fleet and Engineering Operational Parks & Budget mental Mgmt. & Transit Total Services Services Recreation Services Security Services No. of Projects 40 51 16 9 25 14 155 Total Capital $23,586,000 $20,843,000 $2,381,000 $6,192,000 $4,060,000 $7,781,972 $64,843,972 Budget

Gas Tax 1,950,000 - - - 1,240,000 2,000,000 5,190,000

DC’s/ Developer 3,957,000 386,200 - 55,560 - 1,682,000 6,080,760 Contributions

3rd Party 9,142,000 - 123,000 2,678,012 - - 11,943,012 Contributions

Rate 4,805,000 17,981,800 - 150,000 - - 22,936,800 Reserves

Tax Supported 3,732,000 2,475,000 2,258,000 3,308,428 2,820,000 2,099,972 16,693,400 Reserves

Debt - - - - - 2,000,000 2,000,000

Total Capital $23,586,000 $20,843,000 $2,381,000 $6,192,000 $4,060,000 $7,781,972 $64,843,972 Funding

9.B A presentation will now be made to the Committee by Public Works with respect to their 2021 Capital Budget, followed by an opportunity for questions.

Page 152 of 293 Schedule A 9.C 2021 Capital Projects

The 2021 preliminary Capital Budget includes the projects identified in the table below.

The Chair will ask the Committee members have any questions on projects 9C.1 to 9C.14. Separate motions would be required to consider amendments to the individual projects identified.

Ref/Pg. Program Project Previous 2021 No. Area Allocation Budget Oak Park Road Full Corridor Extension (from Hardy 9C.1 18 Reconstruction Road south to 1,150,000 2,000,000 Growth Colborne Street)

Arrowdale Community 9C.2 20 Parks Park Development - 2,000,000

Southwest Community 9C.3 21 Parks Centre and Park 17,825,000 1,500,000

Stormwater Flow 9C.4** 22 Technical Studies Monitoring Program - 200,000

Master Servicing Plan 9C.5** 23 Technical Studies Update - 170,000

Transit Optimization Technical Studies 9C.6 24 Study - 300,000

Transportation Master Plan Review and 9C.7** 25 Technical Studies - 75,000 Update

West Conklin Sub- 9C.8 26 Wastewater Trunk Sewer #3 - 1,755,000

West Conklin Sub- 9C.9 27 Wastewater Trunk Sewer #2 - 686,000

Empey Sanitary Pump Station Rehabilitation 9C.10 28 Wastewater 1,750,000 1,000,000 and Replacement (EA,D,C) Oak Park Road Trunk 9C.11 30 Wastewater - 250,000 Sewer St. Andrews Pump 9C.12 31 Wastewater Station - Rehabilitation 400,000 145,000 and Improvements West of Conklin 9C.13 33 Water - 3,128,000 Watermain 4 Pressure District 2/3 9C.14** 34 Water - 625,000 Elevated Tank

**Projects identified have received pre-approval through Report 2020-536 on December 15, 2020. Any amendments would require a 2/3 vote. Page 153 of 293 Schedule A The Chair will ask the Committee members have any questions on projects 9C.15 to 9C.26. Separate motions would be required to consider amendments to the individual projects identified.

Ref/Pg. Program Project Previous 2021 No. Area Allocation Budget Brantford WTP Raw Water Intake/Canal 9C.15 35 Water 250,000 400,000 Upgrade

Water Distribution System General 9C.16 36 Water - 270,000 Intensification Upgrades Accessibility Barrier Free Improvement 9C.17 47 - 100,000 Design Initiatives (AODA)

Corporate Security Buildings& Program and 9C.18** 48 - 246,000 Facilities Downtown CCTV System Energy Conservation Initiatives Buildings& 9C.19 49 Implementation (Green - 100,000 Facilities Energy Act

Compliance) Corporate Facility Buildings& 9C.20 50 Management Platform - 100,000 Facilities

Electric Bus Feasibility 9C.21 51 Fleet - 175,000 Study Vision Zero Road Miscellaneous 9C.22## 52 Safety - 60,000 Capital

Woodman Community Centre - Playground 9C.23 53 Recreation - 106,500 Design and Construction Watershed Monitoring and Update for the 9C.24 54 Stormwater 680,000 85,000 Urban Boundary

Expansion Lands

Tutela Heights Slope -

9C.25 55 Stormwater Slope Monitoring 55,000 20,000 Program CCTV Sewer 9C.26 56 Stormwater Inspection Program - - 125,000 Stormwater

**Projects identified have received pre-approval through Report 2020-536 on December 15, 2020. Any amendments would require a 2/3 vote. ##Project identified has received pre-approval through Report from Vision Zero Road Safety Committee approved on November 24, 2020. Any amendments would require a 2/3 vote.

Page 154 of 293 Schedule A

The Chair will ask the Committee members have any questions on projects 9C.27 to 9C.41. Separate motions would be required to consider amendments to the individual projects identified.

Ref/Pg. Program Project Previous 2021 No. Area Allocation Budget Street Lighting, Bell Lane & Mt. 9C.27 57 Traffic and Pleasant Pedestrian 15,000 100,000 Parking Crossover Works Street Lighting, Traffic Signal Battery 9C.28 58 Traffic and Backup Systems - 90,000 Parking

Streetlight Pole Street Lighting, 9C.29 59 Traffic and Condition Assessment - 60,000 Parking Street Lighting, Anti-Graffiti Traffic 9C.30 60 Traffic and Cabinet Wrap - 60,000 Parking Technical Wastewater Siphon 9C.31 61 300,000 200,000 Studies Inspection Wastewater Technical 9C.32 62 Forcemain - 200,000 Studies Assessment Program Wastewater Collection Technical 9C.33** 63 System Flow - 150,000 Studies Monitoring Water & Wastewater Technical 9C.34 64 Facility Maintenance 300,000 150,000 Studies Program Assessment Technical Parking Lot Condition 9C.35 65 - 125,000 Studies Assessment Technical Storm Ditch Condition 9C.36 66 - 100,000 Studies Assessment Bridge and Culvert Technical 9C.37 67 Structural Condition - 100,000 Studies Assessment (OSIM) Inflow and Infiltration Technical 9C.38 68 Source Investigation - 100,000 Studies

City-Wide Light Detection and Ranging Technical 9C.39** 69 (LiDAR) Asset - 85,000 Studies Management Survey for Flood Mitigation Technical WTP Yard and 9C.40 70 - 75,000 Studies Storage Facility Study Glenwood Drive and Technical Dunsdon Street 9C.41 71 - 75,000 Studies Drainage Channels Condition Assessment

**Projects identified have received pre-approval through Report 2020-536 on December 15, 2020. Any amendments would require a 2/3 vote.

Page 155 of 293 Schedule A

The Chair will ask the Committee members have any questions on projects 9C.42 to 9C.56. Separate motions would be required to consider amendments to the individual projects identified.

Ref/Pg. Program Project Previous 2021 No. Area Allocation Budget Technical Sidewalk Condition 9C.42 72 - 50,000 Studies Assessment Retaining Wall Technical 9C.43 73 Inventory and - 50,000 Studies Condition Assessment

Facility/Building Technical 9C.44 74 Roofing Condition - 50,000 Studies Study

Technical Manhole Condition 9C.45 75 - 50,000 Studies Assessment Program Landfill Site Stage 3 Waste A/B New Gas 9C.46 76 500,000 375,000 Management Collection System Extension Waste Concrete Crushing 9C.47** 77 - 200,000 Management Quadrennial Contract Landfill Gas Facility - Waste 9C.48 78 Process Piping - 55,000 Management Assessment Wastewater Treatment Plant Outfall Condition 9C.49** 79 Wastewater 55,000 250,000 Assessment and Flow Control Private Sewer Lateral 9C.50 80 Wastewater Replacement Grant - 100,000 Program Wastewater Pumping

9C.51 81 Wastewater Station Flow 75,000 100,000 Monitoring Wastewater Treatment 9C.52 82 Wastewater Plant Effluent Pumping - 50,000 Station Water Operations Maintenance and 9C.53** 83 Water - 200,000 Inventory Assessment Implementation Post Ammonium 9C.54 84 Water - 90,000 Sulphate Dosing Airport Building 150 Miscellaneous Repairs 9C.55 127 Airport - 200,000 and Refurbishment (Phase 1 of 2) Airport - T-Hangar Paved Access 9C.56 128 Airport - 200,000 Drainage Improvements **Projects identified have received pre-approval through Report 2020-536 on Page 156 of 293 Schedule A December 15, 2020. Any amendments would require a 2/3 vote.

The Chair will ask the Committee members have any questions on projects 9C.57 to 9C.69. Separate motions would be required to consider amendments to the individual projects identified.

Ref/Pg. Program Project Previous 2021 No. Area Allocation Budget Airport Hangar 150 9C.57 129 Airport - 30,000 Sprinkler replacement

Airport Crack Sealing 9C.58 130 Airport and Line Painting - 50,000 Program Garden Ave Bridge

9C.59** 131 Bridges Rehabilitation 250,000 1,000,000

Activities OSIM 120 Bridge Immediate

9C.60 132 Bridges Repair Needs (Various - 175,000 Bridges) Lorne Bridge Rehabilitation (In 9C.61 133 Bridges 150,000 600,000 conjunction with Project #1190) Market Centre Buildings and Parkade - Renovation 9C.62 134 510,000 420,000 Facilities of Elevator Vestibules and Stairwells Farmers' Market Buildings and 9C.63 135 AODA Washroom - 95,000 Facilities Renos 70 Dalhousie - Buildings and Building and Tower 9C.64 136 50,000 70,000 Facilities Facade Repairs and Preservation Buildings and Minor Capital for 9C.65 137 - 50,000 Facilities Corporate Facilities

Mohawk Greenwich Buildings and 9C.66 138 Perimeter Fence - 40,000 Facilities Repairs/Replacement Concrete Assessment Buildings and and Repairs at the 9C.67 139 - 35,000 Facilities Market Centre Parkade Updated Accommodation Buildings and 9C.68 140 Strategy 2020 - Phase - 100,000 Facilities 4 B - POA Accommodations Accommodation Strategy Phase 2 - 400 Buildings and 9C.69 141 Grand River Ave & 1 150,000 750,000 Facilities Sherwood Building and Yard renovations **Projects identified have received pre-approval through Report 2020-536 on Page 157 of 293 Schedule A December 15, 2020. Any amendments would require a 2/3 vote. The Chair will ask the Committee members have any questions on projects 9C.70 to 9C.85. Separate motions would be required to consider amendments to the individual projects identified.

Ref/Pg. Program Project Previous 2021 No. Area Allocation Budget Accommodation Strategy Phase 4 – Buildings and Community Services 9C.70 143 - 200,000 Facilities and Social Development Accommodations Cemetery - Minor 9C.71 144 Cemeteries - 35,000 Capital Fleet Replacement 9C.72 145 Fleet - 1,100,000 (Operational Services) Fleet Replacement 9C.73 146 Fleet - 500,000 (Parks and Rec) Fleet Replacement 9C.74 147 Fleet - 150,000 (Water Services) Fleet Replacement 9C.75 148 Fleet - 140,000 (Golf) Fleet Automated Vehicle Location and 9C .76 149 Fleet - 175,000 Salt Management System Replacement St Paul Ave (Brant Ave Full Corridor 9C.77** 150 to St George St) 1,100,000 3,535,000 Reconstruction (W/WW/STM/RD) Aylmer St (Darling St Full Corridor 9C.78 152 to Chatham St) 161,000 1,468,000 Reconstruction (W/WW/STM/RD)

Chatham St (Stanley Full Corridor 9C.79 153 St to Fourth Ave) 226,000 1,509,000 Reconstruction (W/WW/STM/RD) Coral Court Lateral Full Corridor 9C .80 154 and Sewer 79,000 428,000 Reconstruction Replacement Seventh Ave (Lida St Full Corridor 9C .81 155 to Whitehead St) 96,000 184,000 Reconstruction (W/WW/STM/RD) St. James St. (Brant Full Corridor Ave. to Pearl St.) 9C.82** 157 1,597,000 81,000 Reconstruction (W/WW/STM/RD) Coordinate w/ PN334 Wilkes St (St Paul Ave Full Corridor 9C.83 158 to Chestnut Ave) - 52,000 Reconstruction (W/WW/STM/RD) Pre Engineering for Full Corridor 9C.84 159 Capital Construction - 40,000 Reconstruction Projects Rawdon St (Wellington Full Corridor 9C.85 160 St to Brock Lane) - 457,000 Reconstruction (W/WW/STM/RD) **Projects identified have received pre-approval through Report 2020-536 on Page 158 of 293 Schedule A December 15, 2020. Any amendments would require a 2/3 vote. The Chair will ask the Committee members have any questions on projects 9C.86 to 9C.104. Separate motions would be required to consider amendments to the individual projects identified.

Ref/Pg. Program Project Previous 2021 No. Area Allocation Budget Albion St (Henrietta St to Full Corridor 9C.86 161 Bedford St) 3,020,000 250,000 Reconstruction (W/WW/STM/RD) Dundas St E (West St to Full Corridor Sydenham St Incl. 9C .87 162 - 616,000 Reconstruction Princess St and High St) (W/WW/STM/RD) Downtown Infrastructure Revitalization and Full Corridor 9C.88 * 164 Renewal Program (In 2,380,000 155,000 Reconstruction conjunction with Project #830) Jarvis St (Grand River Full Corridor 9C .89 166 Ave to Lorne Cres.) 1,649,000 135,000 Reconstruction (W/WW/STM/RD) Public Works Minor 9C.90 167 Minor Capital - 40,000 Capital Operational Services 9C.91 168 Minor Capital - 25,000 Minor Capital Miscellaneous Peartree Court Easement 9C .92 169 100,000 350,000 Capital Access Miscellaneous Easement Accessibility 9C .93 170 250,000 250,000 Capital Design and Construction Miscellaneous Engineering Field Survey 9C .94 171 - 45,000 Capital Equipment Replacement Park 9C.95 172 Parks - 112,000 Renovation/Improvements

Rotary Centennial

9C.96 173 Parks Waterworks Park Parking 50,000 450,000 Lot Trails / Bikeway 9C.97 174 Parks - 100,000 Renovations 9C .98 175 Parks Bell Homestead Upgrades - 100,000 9C .99 176 Parks Greenhouse Boilers - 100,000 Playground Rehabilitation/ 9C.100 177 Parks - 525,000 Replacement Program Parks & Parks and Recreation - 9C.101 178 - 175,00 Recreation Minor Capital Woodman Pool 9C.102 179 Recreation 1,900,000 1,900,000 Replacement Lions Park Arena Roof 9C.103 180 Recreation - 600,000 Replacement 9C.104 181 Recreation Branlyn Upgrades 328,698 78,472

*The Treasurer indicated that item 9C.88 was no longer required and it was removed from the 2021 Capital Budget

**Projects identified have received pre-approval through Report 2020-536 on Page 159 of 293 Schedule A December 15, 2020. Any amendments would require a 2/3 vote. The Chair will ask the Committee members have any questions on projects 9C.105 to 9C.118. Separate motions would be required to consider amendments to the individual projects identified.

Ref/Pg. Program Project Previous 2021 No. Area Allocation Budget Road North West Industrial Restoration Area Roadway 9C.105 182 975,000 750,000 and Improvements Resurfacing

Road Morrison Rd (Mohawk Restoration 9C.106 183 St to Landfill Entrance) - 150,000 and

Resurfacing Road Roadway Preservation Restoration and Preventative 9C.107 184 - 650,000 and Maintenance Resurfacing Road Road Resurfacing Restoration 9C.108 185 Program - 1,500,000 and

Resurfacing Sidewalk Repairs and 9C.109 186 Sidewalks - 550,000 Replacement Tutela Heights Slope - 9C.110 187 Stormwater Stormwater Drainage 150,000 300,000 Improvements Operational Services 9C.111 188 Stormwater Flood Control Capital - 150,000 Works Storm Ditching 9C.112 189 Stormwater - 75,000 Program Powerline Road Storm 9C.113 190 Stormwater - 70,000 Ditch Improvements Shellard Lane SWM Pond Sediment 9C.114** 191 Stormwater 1,089,000 150,000 Removal and Clean Out Street Lighting, Guiderail Upgrades 9C.115 192 - 350,000 and Repairs Traffic and Parking

Street Streetlight Upgrade Lighting, 9C.116 193 and LED Conversion - 330,000 Traffic and

Parking Street Traffic Signalization Lighting, Replacements and 9C.117 194 - 250,000 Traffic and Improvements Parking Street Eagle Place Street Lighting, 9C.118 195 Lighting LED Upgrade - 150,000 Traffic and

Parking **Projects identified have received pre-approval through Report 2020-536 on Page 160 of 293 Schedule A December 15, 2020. Any amendments would require a 2/3 vote. The Chair will ask the Committee members have any questions on projects 9C.119 to 9C.130. Separate motions would be required to consider amendments to the individual projects identified.

Ref/Pg. Program Project Previous 2021 No. Area Allocation Budget Street Streetlight and Pole Lighting, 9C.119 196 Repair and Replace - 100,000 Traffic and

Parking

Street CCTV Upgrade at the Lighting, Market Centre 9C.120 197 - 100,000 Traffic and Parkade Parking Traffic Signal Street Equipment Lighting, 9C.121 198 Rehabilitation and - 95,000 Traffic and Maintenance Parking

Street Audible Pedestrian Lighting, 9C.122 199 Signal Program - 80,000 Traffic and

Parking Lighting and Electrical Street Assessment and Lighting, 9C.123 200 Immediate Repairs at - 50,000 Traffic and the Market Centre Parking Parkade Street Removal of West End Lighting, Parking Kiosk at 9C.124 201 - 40,000 Traffic and Market Centre Parking Parkade Street Downtown Streetlight Lighting, Improvements Project 9C.125* 202 50,000 100,000 Traffic and (In conjunction with Parking project # 1190) Transit Fleet 9C.126 203 Transit - 3,300,000 Replacement Brantford Lift Para- 9C.127 204 Transit Transit Vehicle - 352,000 Replacement

Landfill Gas Utilization Waste 9C.128 205 Plant - 40K OPH - 825,000 Management Engine Service Landfill Site - Waste 9C.129 206 Environmental Control - 70,000 Management Program Wastewater Treatment 9C.130 207 Wastewater Plant Clarifier 3,350,000 2,300,000 Refurbishment

*The Treasurer indicated that item 9C.125 was no longer required and it was removed from the 2021 Capital Budget

**Projects identified have received pre-approval through Report 2020-536 on Page 161 of 293 Schedule A December 15, 2020. Any amendments would require a 2/3 vote.

The Chair will ask the Committee members have any questions on projects 9C.131 to 9C.144. Separate motions would be required to consider amendments to the individual projects identified.

Ref/Pg. Program Project Previous 2021 No. Area Allocation Budget Wastewater Treatment Plant Digester 9C.131** 208 Wastewater 2,550,000 2,000,000 Cleanout, Inspection and Repairs

Wastewater Treatment

9C.132** 209 Wastewater Plant Boiler - 2,000,000 Replacement Replacement of the Wastewater Treatment 9C.133 210 Wastewater - 500,000 Plant Secondary Clarifiers WWTP - Assessment 9C.134** 211 Wastewater and Replacement of 500,000 500,000 Influent Flow Metering Wastewater Treatment Plant and Pumpstation 9C.135 212 Wastewater 230,000 470,000 Critical PLC Replacement Sewer Lateral 9C.136 213 Wastewater Rehabilitation and - 400,000 Repairs - City Portion Wastewater Siphon 9C.137 214 Wastewater - 350,000 Cleaning and Repairs Mathews Court 9C.138 215 Wastewater Sanitary Lateral - 300,000 Replacement

Wastewater and Storm

Collection System

9C.139** 216 Wastewater Mainline Sewer - 400,000 Rehabilitation and Repairs Wastewater Manhole 9C.140 217 Wastewater - 150,000 Rehabilitation Program CCTV Sewer 9C.141 218 Wastewater Inspection Program - - 100,000 Wastewater Wastewater Treatment Plant & Sanitary 9C.142 219 Wastewater - 100,000 Pumping Station Site Work Improvements Sewer Rehabilitation 9C.143 220 Wastewater - 500,000 and Lining Program WTP - 9C.144 221 Water Recommissioning of 250,000 2,500,000 P5/P6 Station **Projects identified have received pre-approval through Report 2020-536 on December 15, 2020. Any amendments would require a 2/3 vote. Page 162 of 293 Schedule A

The Chair will ask the Committee members have any questions on projects 9C.145 to 9C.155. Separate motions would be required to consider amendments to the individual projects identified.

Ref/Pg. Program Project Previous 2021 No. Area Allocation Budget Pilot Project for Smart Meter Reading 9C.145 222 Water 400,000 750,000 Technology Implementation Water Meter Replacement 9C.146 223 Water - 560,000 Program

Security Enhancements 9C.147 224 Water (WTP/WWTP/Remote 34,000 300,000 Sites)

WTP Actiflo and Low 9C.148 225 Water Lift Roof Replacement 150,000 300,000

WTP Analyzer Replacement 9C.149 226 Water 250,000 250,000 Program

Water Treatment Plant and Remote Water Stations Critical 9C.150 227 Water 350,000 200,000 PLC Replacement & Server Visualization

WTP Chlorination 9C.151 228 Water System Upgrade - 150,000

WTP Polymer System 9C.152 229 Water Replacement 950,000 150,000

WTP - High Lift Drive 9C.153** 230 Water & Filter Replacement 250,000 100,000

SCADA Lifecycle 9C.154 231 Water Asset Replacements 60,000 75,000

Division St (Tenth Ave Watermain 9C.155 232 to Sixth Ave) (W/RD) 82,000 115,000 Replacement

TOTAL $49,071,698 $64,843,972

$64,588,972*

**Projects identified have received pre-approval through Report 2020-536 on December 15, 2020. Any amendments would require a 2/3 vote. *Updated total after Items 9C.88 and 9C.125 were removed from the 2021 Capital Budget Page 163 of 293 Schedule A

Page 164 of 293 Schedule A Amendments to the 2021 Capital Budget

Amendment of Item 9C.1 – Oak Park Road Extension

Moved by Councillor Vanderstelt Seconded by Councillor Utley

THAT Item 9C.1 – Oak Park Road Extension BE AMENDED to reduce the budget allocation by 50% (completion of EA study/public consultation only) and THAT the remaining 50% of funds BE DEFERRED to the 2022 Capital Budget.

CARRIED ON A RECORDED VOTE

Deferral of Item 9C.6 – Transit Optimization Study

Moved by Councillor McCreary Seconded by Councillor Sless

THAT Item 9C.6 – Transit Optimization Study BE DEFERRED to the 2022 Capital Budget.

CARRIED ON A RECORDED VOTE

Request for Report 9C.62- Market Centre Parkade

Moved by Councillor McCreary Seconded by Councillor Wall

THAT staff BE DIRECTED to prepare a report on Item 9C.62 - Market Centre Parkade Renovation of Elevator Vestibules and Stairwells before the ratification of the Capital Budget outlining the following:

A. The value of the capital asset B. Repair schedule in the 10 year capital plan C. Required parking capacity and whether this could be accommodated on a single grade lot D. Cost of demolition E. Operating costs including revenues

CARRIED ON A RECORDED VOTE

Page 165 of 293 Schedule A

9.D Opportunity for Additions to the Proposed 2021 Capital Program

Motions from Members of the Committee would be required at this time to add to the 2021 Public Works Capital Budget as presented.

Additions to the 2021 Capital Budget

Amendment

Moved by Councillor Antoski Seconded by Councillor Weaver

A. THAT in line with the recommendations of the Climate Change Action Plan, Staff BE DIRECTED to undertake a tree canopy expansion project in 2021 in the amount of $30,000 to BE FUNDED from the Tree Planting Reserve Fund (RF0544); and B. THAT a Tree Maintenance summer program to BE PRESENTED to the Estimates Committee as part of the 2021 Operating Budget; and C. THAT staff UNDERTAKE A REVIEW of potential partners to plant more trees.

CARRIED ON A RECORDED VOTE

Amendment

Moved by Councillor McCreary Seconded by Councillor Martin

THAT the capital budget BE AMENDED to include a crack sealant program for paved multi-use trails amounting to $25,000 funded through the Capital Funding Envelope Reserve (RF0556).

CARRIED ON A RECORDED VOTE

PROJECT DEPARTMENT AMOUNT ADJUSTMENT/FUNDING SOURCE Additional Tree Parks $30,000 Tree Planting Reserve Fund Planting Crack Sealing on Parks $25,000 Capital Funding Envelope Reserve Trails

Page 166 of 293 Schedule A STEP 10 – COMPLETION OF BUDGET WORKSHEET

Proposed City-wide 2021 Capital Budget = $___88,922,497______Jan 6 Amendments to 2021 Capital Budget = $____(410,000)______Jan 11 Amendments to 2021 Capital Budget = $____(287,975)______Jan 13 Amendments to 2021 Capital Budget = $___(1,300,000)______Jan 18 Amendments to 2021 Capital Budget = $_____(200,000)______Updated City-wide 2021 Capital Budget = $___86,724,522______

Step 11– Finalization of the 2021 Capital Budget

11.A 2021 Capital Budget: $86,724,522

11.B A vote is now required on the opening motion, as amended.

THE OPENING MOTION, AS AMENDED, CARRIED ON A RECORDED VOTE

Page 167 of 293 January 26, 2021

Special Committee of the Whole – Community Development Report #2021-01-19

REPORT TO: Mayor and Members City Council

Your Committee of the Whole – Community Development submits the following recommendations from its special meeting held on January 19, 2021:

12.5.1 Envisioning Our City: 2051 – The New Official Plan for the City of Brantford [Financial Impact – None], 2020-139 & 2021-20

A. THAT Report 2020-139, Envisioning Our City: 2051 – The New Official Plan for the City of Brantford, which includes the “Municipal Comprehensive Review – Final Addendum Report, November 2020”, prepared by SGL Planning and Design, attached as Appendix A to Report 2020-139, BE RECEIVED; and

B. THAT Report 2021-20, Deferred Amendments to the November 19, 2020 Motion Regarding the New City of Brantford Official Plan BE RECEIVED; and

C. THAT Council ADOPT the new City of Brantford Official Plan – Envisioning Our City: 2051, attached as Appendix 2 to Report 2021-20, as amended to include the following;

i. A revision to Modified Policy Area 4 to specifically include museum uses and associated outdoor education and interpretive centres as permitted uses upon the Greenwich Mohawk Lands, as proposed in Section 9.1.1 of Report 2021-20; and

ii. A revision to Schedule 5: Downtown Urban Growth Centre, to designate Earl Haig Park as Parks and Public Open Space, as proposed in Section 9.1.2 of Report 2021-20; and

iii. An additional modified policy area encouraging redevelopment of the motel strip along Colborne Street East, as proposed in Section 9.1.3 of Report 2021-20; and

D. THAT the By-law to adopt the new City of Brantford Official Plan – Envisioning Our City: 2051, as amended BE PRESENTED to City Council for adoption in March 2021; and

E. THAT Planning Staff BE DIRECTED to submit the Council-adopted City of Brantford Official Plan – Envisioning Our City: 2051 to the Province of Ontario for final approval in accordance with Section 17(22) of the Planning Act; and

F. THAT in accordance with Section 26(7) of the Planning Act, Council DECLARES to the approval authority, being the Minister of Municipal Affairs and Housing, that the Council-adopted City of Brantford Official Plan – Envisioning Our City: 2051: Page 168 of 293 Committee of the Whole – Community Development Page 2 Report #2021-01-19

i. conforms with provincial plans or does not conflict with them, as the case may be,

ii. has regard to the matters of provincial interest listed in Section 2 of the Planning Act, and

iii. is consistent with policy statements issued under subsection 3(1) of the Planning Act; and

G. THAT the Comprehensive Block Plan Terms of Reference, attached as Appendix 3 to Report 2021-20, to guide and assess future Block Plan applications within the lands that are subject to block planning in the new City of Brantford Official Plan – Envisioning Our City: 2051, BE ENDORSED; and

H. THAT the Urban Design Manual, attached as Appendix 4 to Report 2021- 20, to guide and assess future development proposals and applications in the City of Brantford, BE ENDORSED; and

I. THAT the Infrastructure Staging Report, attached as Appendix E to Report 2020-139, to guide the provision of infrastructure and services within the expansion lands, BE ENDORSED.

Respectfully submitted,

Mayor Davis, Chair

Page 169 of 293

Alternative formats and communication supports available upon request. Please contact [email protected] or 519-759-4150 for assistance.

Date January 26, 2021 Report No. 2021-111

To Chair and Members City Council

From Brian Hutchings, CAO

1.0 Type of Report Consent Item [x] Item For Consideration [ ]

2.0 Topic Report 2021-111 CAO COVID-19 Emergency Update 01.12.21

3.0 Recommendation

THAT Report 2021-40 CAO COVID-19 Emergency Update 01.26.21 BE RECEIVED. 4.0 Executive Summary

The CAO COVID-19 Emergency Update is a bi-monthly report designed to keep members of Council informed on recent local and provincial updates related to the COVID-19 emergency and the response from the Emergency Operations Centre.

Covid-19 new cases have been slightly declining since January 8, 2021 in Ontario. On January 11, the provincial 7-day rolling average of new Covid-19 cases was 3555. As of January 20, the provincial 7-day rolling average is 2850 new cases. Local case counts have slightly declined as well throughout January. There are currently 76 active cases in Brantford/Brant County, down from 173 active cases reported in Report 2021-111 CAO COVID-19 Emergency Update 01.12.21 Page 170 of 293 Report No. 2021-111 Page 2 January 26, 2021 Over 200,000 vaccines have been administered in Ontario since December 13. The province wide shut down went into effect as of Saturday, December 26, 2020. The EOC will continue to monitor local, provincial, national, and global data closely to continue to make informed decisions that are in the best interest of the residents of the City of Brantford.

Recent Noteworthy Headlines:

 City of Brantford Waives Parking Fees in the Market Centre Parkade Until February 28

 New Online Booking Process for Harmony Square Skating Rink

 Ontario Temporarily Pauses Residential Evictions  The City of Brantford Allocates $130,000 from the Social Services Relief Fund to Help Feed those in Need

 The City of Brantford Using Discretion when Enforcing 24 Hour Parking

5.0 Purpose and Overview

Report 2021-40 CAO COVID-19 Emergency Update 01.12.21 responds to recommendations outlined in Report 2020-219 COVID-19 EOC Actions and Operational Impacts to bring back ongoing updates to Council detailing the COVID-19 emergency. This report outlines:

 Emergency Operations Centre decisions and actions to date;  Decisions that have been made by the Emergency Group as outlined in the COVID-19 Delegation of Authority By-law;  Decisions that are being recommended to Council by the EOC; and  Provincial policy changes that may impact the City of Brantford 6.0 Background

On March 11, 2020 the World Health Organization declared coronavirus (COVID-19) a global pandemic. To prevent the future spread of COVID-19, all levels of government have taken immediate emergency action.

The Emergency Management Planning Committee (EMPC) first met on March 12, 2020 to coordinate the Emergency Management Program. On March 15, 2020, community partners were pulled together to launch the Unified Emergency Operations Centre. On March 17, 2020, the Ontario Government declared a Page 171 of 293 Report No. 2021-111 Page 3 January 26, 2021 state of emergency under s 7.0.1 (1) the Emergency Management and Civil Protection Act.

The City of Brantford followed with a municipal declaration of a state of emergency on March 19, 2020. On March 20, 2020, the City activated its Emergency Operation Centre (EOC).

Due to the ongoing need for emergency coordination and management, Council passed a resolution on April 16, 2020 that approved an extension of the emergency declaration until the Mayor, in consultation with the EOC, determined that the emergency was over.

On January 12, 2021, the Province of Ontario issued a second State of Emergency under s 7.0.1 (1) the Emergency Management and Civil Protection Act.

On January 14, 2021 at 12:01 a.m., the Province of Ontario issued a stay-at- home order requiring everyone to remain at home with exceptions for permitted purposes or activities, such as going to the grocery store or pharmacy, accessing health care services, for exercise or for work where the work cannot be done remotely.

Several emergency actions have been passed by the EOC and by Council since the declaration of the COVID-19 Emergency. Those actions and decisions are detailed in the following reports:

 Report 2020-216 COVID-19 EOC Actions and Operational Impacts

 Report 2020-234 CAO COVID-19 Emergency Update 04.28.20

 Report 2020-237 CAO COVID-19 Emergency Update 05.12.20

 Report 2020-247 CAO COVID-19 Emergency Update 05.26.20

 Report 2020-273 CAO COVID-19 Emergency Update 06.09.20

 Report 2020-282 CAO COVID-19 Emergency Update 06.23.20

 Report 2020-307 CAO COVID-19 Emergency Update 07.14.20

 Report 2020-337 CAO COVID-19 Emergency Update 08.04.20

 Report 2020-370 CAO COVID-19 Emergency Update 08.25.20 Page 172 of 293 Report No. 2021-111 Page 4 January 26, 2021  Report 2020-403 CAO COVID-19 Emergency update 09.08.20

 Report 2020-419 CAO COVID-19 Emergency Update 09.22.20

 Report 2020-447 CAO COVID-19 Emergency Update 10.13.20

 Report 2020-483 CAO COVID-19 Emergency Update 10.27.20

 Report 2020-520 CAO COVID-19 Emergency Update 11.10.20

 Report 2020-546 CAO COVID-19 Emergency Update 11.24.20

 Report 2020-585 CAO COVID-19 Emergency Update 12.15.20

 Report 2021-111 CAO COVID-19 Emergency Update 01.12.21

7.0 Corporate Policy Context

Emergency Management

8.0 Input from Other Sources

Emergency Operations Centre

9.0 Analysis

74% of Pfizer-BioNTech and Moderna vaccines have been administered in Canada as of January 19. This accounts for 651,139 vaccines that have been administer nationally since December 13, 2020 with 224,134 vaccines administered in Ontario. 1,607 vaccines have been administered in Brant County/Brantford. Canada is currently administering an average of over 35,000 daily doses of the vaccine.

37,189 Canadians are fully vaccinated as of January 19, having received both required doses.

New Covid-19 cases had been on a steady incline since mid-October. As of January 19, 2021, trends are pointing toward early indication of new Covid-19 cases levelling off and declining locally using a 7 day average.

Global Cases (as of January 19)

Cases Deaths Resolved Page 173 of 293 Report No. 2021-111 Page 5 January 26, 2021 96,586,748 2,063,803 69,243,074

Global Daily New Cases Global Daily New Deaths

Global Hot Spots

Page 174 of 293 Report No. 2021-111 Page 6 January 26, 2021 National Cases (as of January 19)

Cases Deaths Resolved

719,751 18,266 630,430

National Daily New Cases

National Daily New Deaths

Provincial Cases (as of January 19)

Cases Deaths Resolved Page 175 of 293 Report No. 2021-111 Page 7 January 26, 2021 242,277 5,479 209,183

Local Cases (as of January 19)

Cases Deaths Resolved

1,268 6 1,186 (76 active) (unchanged from last report) Based on new Ontario modeling data presented on January 12, 2021, 75% of Covid-19 test results performed at the Brant Public Health Unit were returned within 2 days. This represents a significant improvement from Dec 23rd, 2020 at 49% and December 11th at 39.5%.

9.1 Updated Provincial Modelling

The Province released updated COVID-19 projections on January 12. The Province highlights the important role of individuals to flatten the curve and bring the active case count down, by continuing to follow public health measures, including avoiding large gatherings, physical distancing and wearing a face covering.

Key Findings as a result of the new forecasting are:

 Growth in cases has accelerated and is over 7% on the worst days.

 Almost 40% of long-term care homes have active COVID-19 outbreaks. Since January 1st 198 LTC residents and 2 LTC staff have died of COVID-19. Forecasts suggest more deaths in wave 2 in long-term care than in wave 1.

 COVID-19 ICU occupancy is now over 400 beds. Surgeries are being cancelled and the access to care deficit will continue to increase with real consequences for health.

 Mobility and contacts between people have not decreased with the current restrictions. Survey data show that the majority of Ontarians are helping limit spread by following them. However, case numbers will not decline until more of the population follows their example. Page 176 of 293 Report No. 2021-111 Page 8 January 26, 2021  A new variant of concern of SARS-CoV-2 (B117) could drive much higher case counts, ICU occupancy and mortality if community transmission occurs. The doubling time for cases could drop by more than 2/3. This new variant is now in Ontario.

 Without significant reductions in contacts, the health system will be overwhelmed and mortality will exceed the first wave totals before a vaccine has time to take effect. A detailed modelling breakdown can be found in Appendix A: Update on Covid-19 Projections.

A detailed modelling breakdown can be found in Appendix A: Update on Covid-19 Projections January 12.

9.2 Updated Federal Modelling

The Federal Government released updated COVID-19 projections on January 15. The federal modelling highlights the continued escalation of incidents among high risk adults aged 80 years and older and the increased outbreaks in long term care facilities across the country. The federal modelling also suggests that Canada remains on a rapid growth trajectory; however, it highlights the impact of reducing the current number of people we contact to only essential activities through combined individual precautions and public health measures.

Page 177 of 293 Report No. 2021-111 Page 9 January 26, 2021

A detailed modelling breakdown can be found in Appendix B: Federal Update on Covid-19 Projections January 15.

9.3 Local Outbreaks

Many local outbreaks have been resolved since last reporting. There are currently two active COVID-19 outbreaks in the Brantford area as of January 19, 2021. Both local outbreaks are in long-term care homes and affect one resident and seven staff members combined.

9.4 Operational Decisions of the Emergency Operations Centre

The EOC has continued to meet regularly to review the ongoing COVID- 19 pandemic, as well as conducting additional meetings to review and plan accordingly to the provincial response framework. Areas of focus include operations, health and safety, enforcement and communications needs. In response to the ongoing provincial shutdown that took effect on December 26, 2020, the EOC approved the following actions:

 EOC approves free parking in Parkade until the end of February in order to alleviate parking congestion in the downtown core

 EOC approves local vaccination sites Woodman Park Community Centre, Lion’s Park Arena, and Northridge Golf Course (until golf course opens) Page 178 of 293 Report No. 2021-111 Page 10 January 26, 2021  EOC approves direction to exercise a high level of discretion with respect to parking for more than 24 consecutive hours to accommodate needs of residents working remotely during provincial shut down All other decisions and actions taken by the EOC are recorded and outlined in Appendix C: Emergency Management and Operation Centre COVID-19 Response and Actions.

9.5 Emergency Group Decisions

No decisions were made by the Emergency Group by way of the Delegation of Authority By-law.

In future, Council will be informed of decisions made by the Emergency Group by way of resolution. Additionally, the CAO will continue to report on these decisions in regular, on–going reports to Council.

9.6 Decisions Before Council

There are no decisions before Council at this time

9.7 Provincial Policy Impacts

9.7.1 Ontario Temporarily Pauses Residential Evictions

The Ontario government has issued an emergency order to temporarily pause the enforcement of residential evictions and ensure people are not forced to leave their homes during the provincial declaration of emergency and while the stay-at-home- order is in force. This emergency order will also protect homeowners who are facing evictions due to court orders for possession of their properties. Key highlights include:

 The Landlord and Tenant Board will continue to hear eviction applications and issue orders, but the enforcement of eviction orders will be postponed for the duration of the emergency order, except in urgent situations – such as for illegal activity. This includes orders issued, but not carried out, before the emergency order came into effect.

 The residential evictions pause is linked to the provincial declaration of emergency. The government will continue to Page 179 of 293 Report No. 2021-111 Page 11 January 26, 2021 extend the eviction pause to align with the declaration of emergency.

 Ontario is investing $510 million through the Social Services Relief Fund to help communities protect the health and safety of vulnerable people during COVID-19.

9.7.2 Ontario Expands Workplace Inspections During Lockdown

The Ontario government is taking additional measures to protect workers in response to rising COVID-19 cases. Beginning this Saturday and Sunday, approximately 50 ministry inspectors, as well as local bylaw and police officers, will be visiting big-box stores in Toronto, Hamilton, Peel, York and Durham. The blitz will focus on ensuring workers and patrons are wearing masks, maintaining physical distance, and following every health and safety measure. Workplace health and safety inspectors will have the authority to ticket supervisors, employees and patrons who do not comply with COVID-19 safety requirements, temporarily close a premise and disperse groups of more than five people.

These efforts build on the "Stay Safe All Day" campaign announced earlier this week, which will focus workplace inspections in areas of high transmission, including break rooms, and provide resource materials to employers and workers to promote safe behaviour before, during and after work.

The campaign targets workplaces with heightened risks that have been identified by using data from local public health units and information reported directly to the province. Inspectors will focus on workplaces in the following sectors:

 Workplaces with reported COVID-19 outbreaks

 Manufacturing

 Warehousing

 Distribution centres Page 180 of 293 Report No. 2021-111 Page 12 January 26, 2021  Food processing

 Publicly accessible workplaces deemed essential, such as grocery stores

 Retail establishments, including big-box stores

 Restaurants providing take-out meals

 Essential service-sector establishments (such as gas stations); and

 Farming operations

Ministry inspectors will also continue their focused onsite inspections at long-term care homes and retirement homes using a new data-sharing initiative with the Ministry of Long-Term Care and the Retirement Homes Regulatory Authority.

Individuals and businesses that are not following the rules can be fined. The set fines are:

 $750 for not following the rules;

 $1,000 for preventing others (including employees or other workers) from following the rules.

 Maximum fines can be up to $100,000 for individuals and $10 million for a corporation.

Failure to follow the rules could also result in prosecution or even a year in jail.

9.7.3 City of Brantford Waives Parking Fees in the Market Centre Parkade Until February 28

For the month of February, the City will waive parking fees in the Market Centre Parkade. The move will help promote parking in the Market Centre Parkade while opening parking spots in the downtown core for curbside activities of local businesses. The following Parking services are still operational: Page 181 of 293 Report No. 2021-111 Page 13 January 26, 2021  The Parking office will remain open to process fines or ticket inquiries

 Security and Janitorial services at the Market Centre Parkade

 Paid parking in City Lots #3 and #4

 On-street parking by-laws City-wide will continue to be enforced by the City’s Parking Enforcement Officers

9.7.4 New Online Booking Process for Harmony Square Skating Rink

Effective January 21, 2021 pre-registration is required to use the skating rink at Harmony Square in addition to the following measures:

 Online registration will open each Wednesday beginning January 20th at 7:00am for the following days & week (Monday-Sunday) at brantford.ca/RecConnect or call 519- 756-9900 ext. 5294.

 Each time slot will be a 30-minute maximum and back-to- back time slots will not be permitted.

 Each skater including parents on the ice will be required to register separately.

 There will be a maximum of 10 people on the ice at all times.

 Daily registration for skate times will be cut-off at 8:00 a.m. Phone registrations must be completed one day in advance.

 Drop-in skaters will be permitted on a first come first serve basis if there is rink capacity available. All users are requested to pre-register so that contact tracing information is provided. Pre-registration is strongly encouraged to avoid disappointment. Page 182 of 293 Report No. 2021-111 Page 14 January 26, 2021  If a registered rink user is not present 5 minutes following the start of their booking the spot will be given to a drop-in skater.

 Face coverings are strongly recommended for all skaters using the rink.

 Skaters must physically distance themselves 6ft/2m from each other, as per public health guidelines.

9.7.5 Emergency Operations Centre Advisory Committee Underlines Importance of Provincial Stay at Home Order

The Emergency Operations Centre (EOC) Advisory Committee, made up of organizations within The City of Brantford, The County of Brant and Six Nations of the Grand River, fully supports the necessity of the Province’s stay at home order to slow community spread of COVID-19 and to protect our local healthcare system from becoming overwhelmed.

Report a COVID-19 Violation in the City of Brantford

To report a violation of a provincial order implemented to reduce the spread of Covid-19 in Brantford, citizens can visit brantford.ca/Covid-19violations and use the online reporting form or call the City’s Customer Contact Centre at 519-759-4150. Please note that the Brant County Health Unit (BCHU) is responsible for enforcing Ontario Ministry of Health directives, such as non-compliance related to self-isolation or quarantine. To report a Covid-19 violation to the BCHU, please call 519-753- 4937 and press ‘1’.

Brantford Police Services

Brantford Police asks residents to comply with current orders in place to protect the well-being of everyone in our communities. With respect to the new EMCPA order, individuals who do not comply can be issued a ticket for a set fine amount established by the Chief Justice or be served with a summons. While most individuals are making efforts to comply, enforcement will be aimed at those individuals who overtly and/or repeatedly put Page 183 of 293 Report No. 2021-111 Page 15 January 26, 2021 others in danger in our community. The public is also reminded that 9-1-1 is to be used for emergency situations only.

9.7.6 The City of Brantford Allocates $130,000 from the Social Services Relief Fund to Help Feed those in Need

The City serves as the social assistance and homelessness service provider for both the City and County. On January 20, 2021, The EOC approved the allocation of $100,000 to the Food Bank and $30,000 to the Salvation Army from the Social Services Relief Fund (SSRF). The funds will be used to support local emergency food providers in continuing their efforts and expand home delivery options for City and County residents in need of emergency food as a result of COVID-19. The City will continue the ongoing partnerships with the Food Bank and Salvation Army to support emergency food services through to March 31st 2021, as part of the COVID-19 response plan.

Funding from the SSRF was used to support community food programs throughout 2020, with spring and fall allotments of $130,000 that purchased approximately 755,819 pounds of food, and provided 521,505 meals. Additionally, the funding was used to support over 20 community food providers with food and supplies needed to sustain their meal programs.

9.7.7 The City of Brantford Using Discretion when Enforcing 24 Hour Parking

During the current stay at home order, the City will exercise a high level of discretion with respect to citizens parking their vehicles in excess of the current restriction of twenty-four (24) consecutive hours on City streets. All other on-street parking by- laws, including parking restrictions in the downtown core remain in effect.

Patrons are reminded to practice physical distancing by parking in alternating spots, when available. Parking enforcement in private lots registered with the City will continue to be enforced. Page 184 of 293 Report No. 2021-111 Page 16 January 26, 2021 Citizens are encouraged to help do their part during winter snow events by parking vehicles off the street to allow for snow clearing operations, enabling snow clearing equipment to have the space needed to service the roadways, sidewalks and bicycle lanes safely and effectively.

10.0 Financial Implications

Financial implications associated with COVID-19 continue to be monitored and tracked by staff and will be reported on by the City’s Finance department.

11.0 Conclusion

The EOC continues to monitor the pandemic closely and respond accordingly, keeping the safety and wellbeing of residents at the forefront.

Although local numbers have declined recently, multiple weeks of data is required to confidently forecast a downward trend in Covid-19 cases. Brantford residents are doing their part to reduce the spread of Covid-19 and demonstrating the important role that individuals have in the community to curb the spread of Covid-19. Provincial and Federal modelling emphasizes the importance of following public health measures such as physical distancing and adhering to provincial guidelines, such as limiting social gatherings and wearing face coverings in public indoor spaces. Modelling is a powerful tool, but human behavior is the primary factor that determines our case count. This is not the time to lose focus, with continued diligence; we are more likely to see a gradual decline in Covid-19 cases in Brantford and the surrounding areas in the future.

Vaccinations are critical to reducing the Covid-19 case count and the City of Brantford is fully prepared to support the role out of vaccines. Vaccine supply determines the administration rate. Considering current supply, it is anticipated that vaccines will be available to the general public in the summer 2021.

______Brian Hutchings Chief Administrative Officer

Prepared By:

Steve Babcock Page 185 of 293 Report No. 2021-111 Page 17 January 26, 2021 Manager, Corporate Initiatives

Attachments

Appendix A: Update on Covid-19 Projections January 12

Appendix B: Federal Update on Covid-19 Projections January 15

Appendix C - Emergency Management and Operation Centre COVID-19 Response and Actions - Updated January 19

In adopting this report, is a by-law or agreement required? If so, it should be referenced in the recommendation section.

By-law required [ ] yes [x] no

Agreement(s) or other documents to be signed by Mayor and/or City Clerk [ ] yes [x] no

Is the necessary by-law or agreement being sent concurrently to Council? [ ] yes [x] no Page 186 of 293

Update on COVID-19 Projections

Science Advisory and Modelling Consensus Tables January 12, 2021

CONFIDENTIAL - DO NOT CIRCULATE Page 187 of 293

Key Findings

• Growth in cases has accelerated and is over 7% on the worst days. • Almost 40% of long-term care homes have active COVID-19 outbreaks. Since January 1st 198 LTC residents and 2 LTC staff have died of COVID-19. Forecasts suggest more deaths in wave 2 in long- term care than in wave 1. • COVID-19 ICU occupancy is now over 400 beds. Surgeries are being cancelled and the access to care deficit will continue to increase with real consequences for health. • Mobility, and contacts between people have not decreased with the current restrictions. Survey data show that the majority of Ontarians are helping limit spread by following them. However, case numbers will not decline until more of the population follows their example. • A new variant of concern of SARS-CoV-2 (B117) could drive much higher case counts, ICU occupancy and mortality if community transmission occurs. The doubling time for cases could drop by more than 2/3. This new variant is now in Ontario. • Without significant reductions in contacts, the health system will be overwhelmed and mortality will exceed the first wave totals before a vaccine has time to take effect.

2 Total new cases per 100,000 residents per week across PHUs Page 188 of 293 Sept 17 Sept 25 Oct 16 Nov 7 Nov 23 Dec 14 Dec 26 In-person Restrictions Modified COVID-19 RESPONSE Toronto and Peel York and Province-wide classes for on bars and Stage 2 FRAMEWORK enter 28-day Windsor- lockdown all major restaurants begins in Durham, Halton, Eastern lockdown Essex enter 14 days N. ON 400 school York to Protect. Ottawa and lockdown 28 days S. ON boards York to Restrict. Peel to Sept 19 Oct 9 Control + local restrictions. Dec 4 Limits on Modified Toronto remains in Middlesex- social Stage 2 Modified Stage 2. 350 London + T-Bay gathering begins in to Restrict. sizes Toronto, Haliburton to Ottawa, Protect Windsor-Essex, 323 and Peel 300 Recent data subject to

day avg.) change -

250 Lambton, 253 Peel, 232

200 York, 197 Niagara, 182 Toronto, 180 Hamilton, 158 Durham, 145 Southwestern, 145 150 Waterloo, 145 Eastern, 142 Middlesex-London, 132 Wellington-Dufferin-Guelph, 128 Chatham-Kent, 126 Halton, 115 100 Haldimand-Norfolk, 106

Weekly new cases per 100,000 residents (7 Brant, 103 Ottawa, 80 Simcoe Muskoka, 72

50 CONTROL (cases ≥ 40) RESTRICT (cases ≥ 25) All Other PHUs, 32 PROTECT (cases ≥ 10) 0 Jan 2 Jan Oct 3 Sep 5 Dec 5 Aug 1 Aug 8 Nov 7 Oct 10 Oct 17 Oct 24 Oct 31 Sep 12 Sep 19 Sep 26 Dec 12 Dec 19 Dec 26 Aug 15 Aug 22 Aug 29 Nov 14 Nov 21 Nov 28 3 Data source: Case and Contact Management System, data up to January 8 COVID-19 testing % positivity across PHUs Page 189 of 293 Sept 24 Oct 6 Nov 7 Nov 23 Dec 14 Dec 26 Testing Assessment COVID-19 RESPONSE Toronto and Peel York and Province-wide guidance Centres move FRAMEWORK enter 28-day Windsor- lockdown Durham, Halton, Eastern lockdown 14 days N. ON 16 update to advance Essex enter booking to Protect. Ottawa and lockdown 28 days S. ON York to Restrict. Peel to 15 Control + local restrictions. Dec 4 Toronto remains in Oct 1 Middlesex- Windsor-Essex, 14% 14 Modified Stage 2. London + T-Bay School & childcare to Restrict. screening guidance Haliburton to 13 change Protect Peel, 13% 12

11 day avg.) - York, 10% 10 Lambton, 10% Toronto, 10% 9 Chatham-Kent, 9%

8 Durham, 8% Southwestern, 7% 7 Waterloo, 7% Halton, 7% Eastern, 7% Hamilton, 6% 6 Middlesex-London, 6% Niagara, 6% Brant, 5% 5 Haldimand-Norfolk, 5% Wellington-Dufferin-Guelph, 5% Ottawa, 5% % positivity% of daily testing episodes (7 4 All Other PHUs, 4% Simcoe Muskoka, 3% 3 CONTROL (positivity ≥ 2.5%)

2 RESTRICT (positivity ≥ 1.3%) 1 PROTECT (positivity ≥ 0.5%) 0 Jan 2 Jan Oct 3 Sep 5 Dec 5 Aug 1 Aug 8 Nov 7 Oct 10 Oct 17 Oct 24 Oct 31 Sep 12 Sep 19 Sep 26 Dec 12 Dec 19 Dec 26 Aug 15 Aug 22 Aug 29 Nov 14 Nov 21 Nov 28 4 Data source: Ontario Laboratories Information System (OLIS), data up to January 4 Percent of COVID test results returned within 2 days across PHUsPage 190 of 293 Sept 24 Oct 6 Nov 7 Nov 23 Dec 14 Dec 26 Testing Assessment COVID-19 RESPONSE Toronto and Peel York and Province-wide guidance Centres move FRAMEWORK enter 28-day Windsor- lockdown Durham, Halton, Eastern lockdown 14 days N. ON 110 update to advance Essex enter booking to Protect. Ottawa and lockdown 28 days S. ON York to Restrict. Peel to Control + local restrictions. Dec 4 100 Oct 1 Toronto remains in Middlesex- Toronto, 92% School & childcare Modified Stage 2. London + T-Bay Hamilton, 91% Halton, 90% screening guidance to Restrict. Peel, 86% change Haliburton to Middlesex-London, 86%

day avg.) 90 Eastern, 85% - Protect Chatham-Kent, 84% Ottawa, 84% Niagara, 84% Haldimand-Norfolk, 84% 80 Durham, 81% All Other PHUs, 77% Waterloo, 76% Brant, 75% York, 75% 70 Southwestern, 73% Windsor-Essex, 72% Simcoe Muskoka, 71% Wellington-Dufferin-Guelph, 66% 60 Lambton, 63%

50

40

30

20

% of testing episodes with results released within 2 daysof test (7 10

0 Jan 2 Jan Oct 3 Sep 5 Dec 5 Aug 1 Aug 8 Nov 7 Oct 10 Oct 17 Oct 24 Oct 31 Sep 12 Sep 19 Sep 26 Dec 12 Dec 19 Dec 26 Aug 15 Aug 22 Aug 29 Nov 14 Nov 21 Nov 28 5 Data source: Ontario Laboratories Information System (OLIS), data up to January 4 Page 191 of 293 Weekly % positivity by age group

Weekly % positivity by age group

Legend:

Data Source: Ontario Laboratory Information System (OLIS), MOH – extracted from SAS VA Jan 10 Note: Includes all data submitted to OLIS up to January 7th 2021. The last six days are considered interim data (week 52) and subject to change 6 Weekly % positivity = total number of positive tests within the week (based on reported date)/COVID tests within the week Page 192 of 293 Cases and cumulative mortality LTC increasing (198 resident and 2 staff deaths since January 1st)

Current status COVID-19 cases and deaths for LTC residents and staff 252 LTC homes have COVID-19 1500 outbreaks (40% of all homes) with 105 Daily Active Cases Residents outbreaks involving resident cases 1250 Outbreaks are occurring across almost Daily Active Cases Staff all public health units, with 1000 Cumulative deaths since Sept 1 91 outbreaks (37%) occurring in priority vaccination areas of Toronto, 750 Peel, York and Windsor-Essex Since January 1st, 198 LTC residents 500 have died of COVID-19 and 2 staff deaths have been reported 250 Forecasts suggest there will 0 be more LTC residents deaths in wave Sep 1 Sep Oct 1 Oct Nov Nov Dec 1 Dec Jan 1 2 than in wave 1 (1,815 total deaths) 15 15 1 15 15

Data Source: Ministry of Long-Term Care Tracker, Dec 19th extraction based on data reported up to 3:30 pm Jan 9th, 2021. Data are self-reported by the long-term care homes to the Ministry of Long-Term Care. Daily case and death figures may not immediately match the numbers posted by the local public health units 7 (i.e. iPHIS database) due to lags in reporting time. Projections: second wave cumulative LTC resident COVIDPage-19 193 of 293 deaths >2,600 by Feb 14 in worst case scenario

Projected and actual cumulative LTC resident COVID-19 deaths (Sep 1, 2020-Feb 14, 2021) 3,000 2,639 projected deaths as of Feb 14, 2021 (worst case) Projected deaths 2,500 Actual cumulative deaths (MLTC tracker)

2,000 19 deaths Feb 14, 2021 1,119 actual deaths as of 1,500 Jan 9, 2021

1,000 Last of Last day forecast: CumulativeLTC resident COVID -

500

0

Predictions: MOH Capacity Planning and Analytics Division 8 Date Data: (Cumulative Deaths): MLTC Tracker Tool Page 194 of 293

Long-term Care Outbreaks July 1, 2020

Public Health Unit 2226 Algoma Public Health Unit 2227 Brant County Health Unit 2230 Durham Region Health Department 2233 Grey Bruce Health Unit 2234 Haldimand-Norfolk Health Unit 2235 Haliburton, Kawartha, Pine Ridge District Health Unit 2236 Halton Region Health Department 2237 Hamilton Public Health Services 2238 Hastings & Prince Edward Counties Health Unit 2240 Chatham-Kent Health Unit 2241 Kingston, Frontenac and Lennox & Addington Health Unit 2242 Lambton Health Unit 2243 Leeds, Grenville & Lanark District Health Unit 2244 Middlesex-London Health Unit 2246 Niagara Region Public Health Department 2247 North Bay Parry Sound District Health Unit 2249 Northwestern Health Unit 2251 Ottawa Public Health 2253 Peel Public Health 2255 Peterborough Public Health 2256 Porcupine Health Unit 2257 Renfrew County & District Health Unit 2258 Eastern Ontario Health Unit 2260 Simcoe Muskoka District Health Unit 2261 Sudbury and District Health Unit 2262 Thunder Bay District Health Unit 2263 Timiskaming Health Unit 2265 Region of Waterloo, Public Health 2266 Wellington-Dufferin-Guelph Health Unit 2268 Windsor-Essex County Health Unit Size of outbreak (staff and residents) 2270 York Region Public Health 3895 Toronto Public Health 4913 Southwestern Public Health 5183 Huron Perth Health Unit

9 Page 195 of 293

Long-term Care Outbreaks October 1, 2020

Public Health Unit 2226 Algoma Public Health Unit 2227 Brant County Health Unit 2230 Durham Region Health Department 2233 Grey Bruce Health Unit 2234 Haldimand-Norfolk Health Unit 2235 Haliburton, Kawartha, Pine Ridge District Health Unit 2236 Halton Region Health Department 2237 Hamilton Public Health Services 2238 Hastings & Prince Edward Counties Health Unit 2240 Chatham-Kent Health Unit 2241 Kingston, Frontenac and Lennox & Addington Health Unit 2242 Lambton Health Unit 2243 Leeds, Grenville & Lanark District Health Unit 2244 Middlesex-London Health Unit 2246 Niagara Region Public Health Department 2247 North Bay Parry Sound District Health Unit 2249 Northwestern Health Unit 2251 Ottawa Public Health 2253 Peel Public Health 2255 Peterborough Public Health 2256 Porcupine Health Unit 2257 Renfrew County & District Health Unit 2258 Eastern Ontario Health Unit 2260 Simcoe Muskoka District Health Unit 2261 Sudbury and District Health Unit 2262 Thunder Bay District Health Unit 2263 Timiskaming Health Unit 2265 Region of Waterloo, Public Health 2266 Wellington-Dufferin-Guelph Health Unit 2268 Windsor-Essex County Health Unit Size of outbreak (staff and residents) 2270 York Region Public Health 3895 Toronto Public Health 4913 Southwestern Public Health 5183 Huron Perth Health Unit

10 Page 196 of 293

Long-term Care Outbreaks January 7, 2021

Public Health Unit 2226 Algoma Public Health Unit 2227 Brant County Health Unit 2230 Durham Region Health Department 2233 Grey Bruce Health Unit 2234 Haldimand-Norfolk Health Unit 2235 Haliburton, Kawartha, Pine Ridge District Health Unit 2236 Halton Region Health Department 2237 Hamilton Public Health Services 2238 Hastings & Prince Edward Counties Health Unit 2240 Chatham-Kent Health Unit 2241 Kingston, Frontenac and Lennox & Addington Health Unit 2242 Lambton Health Unit 2243 Leeds, Grenville & Lanark District Health Unit 2244 Middlesex-London Health Unit 2246 Niagara Region Public Health Department 2247 North Bay Parry Sound District Health Unit 2249 Northwestern Health Unit 2251 Ottawa Public Health 2253 Peel Public Health 2255 Peterborough Public Health 2256 Porcupine Health Unit 2257 Renfrew County & District Health Unit 2258 Eastern Ontario Health Unit 2260 Simcoe Muskoka District Health Unit 2261 Sudbury and District Health Unit 2262 Thunder Bay District Health Unit 2263 Timiskaming Health Unit 2265 Region of Waterloo, Public Health 2266 Wellington-Dufferin-Guelph Health Unit 2268 Windsor-Essex County Health Unit Size of outbreak (staff and residents) 2270 York Region Public Health 3895 Toronto Public Health 4913 Southwestern Public Health 5183 Huron Perth Health Unit

11 Page 197 of 293 Despite some reduced mobility from “Grey Zone” restrictions, there was a pre-holiday spike

% change relative to January 2020 Analysis: UofT, St. Michael’s Hospital, ICES Data: Google 12 Page 198 of 293 “Grey Zone” restrictions did not affect the proportion of people working from home; holiday decreases are not likely to persist

% change relative to January 2020 Analysis: UofT, St. Michael’s Hospital, ICES Data: Google 13 Page 199 of 293 With current restrictions, almost 2/3 of the population are acting in a way that will decrease COVID-19 spread

• Are people in your neighbourhood physically distancing?

Occasionally or never Most of the time/sometimes All the time • In the last 4 weeks, how many people outside your household visited your house (meal, celebration, stay over)?

3 or more 1-2 None • And if so, did you observe restrictions?

Didn’t observe restrictions Observed restrictions 14 Survey: Fields Institute Page 200 of 293 As happened in other jurisdictions, case growth continues under current levels of restrictions

Daily New Cases (Other Countries Aligned at 230/1M Population/Day) 45,000

ON 7%↑ 40,000

35,000

30,000

25,000

20,000 ON 5%↑

15,000

10,000 ON 3%↑

5,000 ON 1%↑ ON 0%↑

- 12-21 12-28 01-04 01-11 01-18 01-25 02-01 02-08

ON - Daily ON - 7-Day Mean ON 0%↑ (Constant) ON 1%↑ ON 3%↑ ON 5%↑ ON 7%↑ FRA GER NLD UK

Note: Ontario reached 23/100,000 cases between 1.5 Predictions informed by modeling from McMasterU, Fields Institute, COVID-19 ModCollab, PHO; and 3 months after these countries recent growth in new daily cases; reported cases in peer jurisdictions 15 Data (Observed Cases): covid-19.ontario.ca; https://ourworldindata.org Page 201 of 293 Projections: COVID-19 ICU occupancy around 500 beds in mid- January, potentially over 1,000 beds in February in more severe, but realistic scenarios

3,500

ON 7%↑ 3,000

2,500 19 Patients (per Day) - 2,000 ON 5%↑

1,500

ON 3%↑ 1,000

ON 1%↑

500 ON 0%↑ ICU ICU Beds Occupied with COVID

150 beds 0

ON Observed ON Predicted ON 0%↑ (Constant) ON 1%↑ ON 3%↑ ON 5%↑ ON 7%↑

Predictions: COVID-19 ModCollab. 16 At 9% growth rate (not shown): >2,000 occupancy Feb 5 Data (Observed ICU Occupancy): CCSO COVID-19 hospitalizations and ICU admissions continue to climb Page 202 of 293

1500

1400 Over the past 4 weeks: 1300 72.2% increase in hospitalizations Confirmed COVID19 Acute Inpatients (excluding ICU) 61.2% increase in ICU patients 1200 Confirmed COVID19 ICU Patients 1100

1000

900

800

700

600

500

400

300

200

100

0 01-Aug 08-Aug 15-Aug 22-Aug 29-Aug 05-Sep 12-Sep 19-Sep 26-Sep 03-Oct 10-Oct 17-Oct 24-Oct 31-Oct 07-Nov 14-Nov 21-Nov 28-Nov 05-Dec 12-Dec 19-Dec 26-Dec 02-Jan 17 Data Sources: Daily Bed Census Summary COVID-19 Report + Critical Care Information System, extracted January 9 Page 203 of 293 One quarter of hospitals have no ICU beds free, another quarter have only 1 or 2 beds free Percentage of Ontario L3 Medical Surgical ICU Beds Occupied on January 8, 2021, by Number of Available Beds 160%

140%

120%

100% 100% Occupancy 80% 85% 60% Occupancy

40%

20%

0% Percentage ofMSICU L3 Beds Occupied = Chatham-Kent 10 n = Hopital Montfort n 12= Mackenzie Health n = 30 Sault Area Hospital n 13 = Markham Stouffville n = 15 Mount Sinai Hospital 21 n = Scarborough General n = 29 Humber River Wilson n = 46 Lakeridge Health Ajax n = 13 Joseph Brant Hospital n 24 = LHSC Victoria Campus n = 31 Ross Memorial Hospital 9 n - Health Sciences North n = 14 Scarborough Centenary n 20 = LHSC University Campus n 25= Michael Garron Hospital n = 17 Guelph General Hospital n 10= Unity Health St. Joseph's 18 n = Stratford General Hospital n = 6 Scarborough Birchmount n = 15 Lakeridge Health Oshawa 32 n = Unity Health St. Michael's 29 n = Brantford General Hospital n 15= St. Mary's General Hospital n = 13 Quinte Healthcare Belleville n = 18 North York General Hospital n 23 = Woodstock General Hospital n 12 = Brockville Genearl Charles St n = 10 Trillium Mississauga n =Hospital 37 Georgian Bay General Hospital n 6 = Trillium Credit Valley Hospital n = 24 Cornwall Community Hospital n = 11 Cambridge Memorial Hospital n = 12 UHN TorontoUHN General Hospital n 38 = Queensway - Carleton Hospital n = 12 Pembroke Regional Hospital Inc. n = 9 UHN TorontoUHN Western Hospital n = 33 Grand River Kitchener Waterloo n 20= Orillia Soldiers Memorial Hospital n = 8 William Osler Etobicoke Campus n = 14 St. Thomas-Elgin General Hospital 8 n = William Osler Campus Brampton 24 n = Kingston Health Sciences Centre n 33 = Southlake Regional Health Centre n 18 = North Bay Regional Health Centre n 16 = The Hospital Ottawa Campus Civic n 29= Hamilton Health Sciences General n = 31 Sunnybrook Health Sciences Centre n 52 = Windsor Regional Ouellette Campus n = 20 Oakville Trafalgar Memorial Hospital n = 21 Royal Victoria Regional Health Centre n = 15 The Hospital Ottawa General Campus 29 n = Niagara Health System St. Catharines 14n = Peterborough Regional Hospital Drive n = 28 Grey Bruce Health Services Owen Sound n = 6 Niagara Health System Greater Niagara n = 15 St Joseph's Healthcare System Charlton n = 27 Windsor Regional Metropolitan Campus 19 n = Halton Healthcare Milton District Hospital n = 8 Bluewater Health Sarnia General Hospital n = 14 Hamilton Health Sciences Juravinski Hospital 23 n = Thunder Bay Regional Health Sciences Centre n 22 = 0 Free Beds 1 Free Bed 2 Free Beds 3+ Free Beds Other ICU Patients Patients with COVID-19 18 Access to care continues to decline below 2019 levels Page 204 of 293

Dec. 21 to 27 holiday fluctuation in surgical volumes

19 Page 205 of 293 Daily mortality is increasing under current restrictions, doubling from 50 to 100 deaths per day between now and end of February

Assumption: continue current restrictions. Forecasting: McMasterU. 20 Data (Observed Deaths): CCM+ Page 206 of 293 The Novel SARS-CoV-2 variant: B.1.1.7 appears to be much more easily transmitted

• Novel SARS-CoV-2 variant, Daily New Cases per 1 Million People (7-Day Average) B.1.1.7, emerged in southeast 1000 900 UK 800 Cases/1M Pop ~ 12,000 cases/Day for ON Population England in November 800 • Transmissibility: 56% ↑ (95% 700 credible interval 50-74%) 600 500 NLD • No increase in disease severity, 400

300 GER vaccines likely still effective FRA 200 ON

100

0 2-1-20 3-1-20 4-1-20 5-1-20 6-1-20 7-1-20 8-1-20 9-1-20 10-1-20 11-1-20 12-1-20 1-1-21

France Germany Netherlands United Kingdom Ontario

Sources: Public Health England Technical Reports; Davies NG et al (LSHTM) Sources: https://ourworldindata.org; CCM+ 21 Page 207 of 293 If the SARS-CoV-2 variant B.1.1.7 spreads in the community, doubling time for cases could drop to 10 days in March

Assumptions: 1 case infected with B.1.1.7. from the UK entering Ontario mid-Oct, transmissibility of variant 56% ↑ than other circulating variants (based on UK data), continue current restrictions. 22 Predictions: QueensU Page 208 of 293 Key components of hard lockdowns in peer jurisdictions Victoria, France (Fall) UK* Germany* Netherlands* Australia

Strict stay-at-home order / ✓ ✓ ✓ ✓ ✓ movement restrictions

Non-essential retail closed ✓ ✓ ✓ ✓ ✓ Bars, restaurants , gyms etc. closed ✓ ✓ ✓ ✓ ✓ Most workplaces closed ✓ ✓ ✓ ✓ ✓ Schools closed ✓ ✕ ✓ ✓ ✓ Mandatory masking outdoors ✓ ✓ ✕ ✕ ✕ Testing blitz in high risk areas ✓ ✕ ✕ ✕ ✕ Curfew ✓ ✓ ✕ ✓ ✕ Enforcement ✓ ✓ ✓ ✓ ✓

= fully imposed, = partially imposed, = not imposed, *Currently in lockdown ✓ ✓ ✕ 23 Page 209 of 293

Key Findings

• Growth in cases has accelerated and is over 7% on the worst days. • Almost 40% of long-term care homes have active COVID-19 outbreaks. Since January 1st 198 LTC residents and 2 LTC staff have died of COVID-19. Forecasts suggest more deaths in wave 2 in long-term care than in wave 1. • COVID-19 ICU occupancy is now over 400 beds. Surgeries are being cancelled and the access to care deficit will continue to increase with real consequences for health. • Mobility, and contacts between people have not decreased with the current restrictions. Survey data show that the majority of Ontarians are helping limit spread by following them. However, case numbers will not decline until more of the population follows their example. • A new variant of concern of SARS-CoV-2 (B117) could drive much higher case counts, ICU occupancy and mortality if community transmission occurs. The doubling time for cases could drop by more than 2/3. This new variant is now in Ontario. • Without significant reductions in contacts, the health system will be overwhelmed and mortality will exceed the first wave totals before a vaccine has time to take effect.

24 Page 210 of 293 Content provided by Modelling Consensus and Scientific Advisory Table members and secretariat

Beate Sander,* Peter Juni, Brian Schwartz,* Kumar Murty,* Upton Allen, Vanessa Allen, Nicholas Bodmer, Isaac Bogoch, Kevin Brown, Sarah Buchan, Yoojin Choi, Troy Day, David Earn, Gerald Evans, David Fisman, Jennifer Gibson, Anna Greenberg, Anne Hayes, Michael Hillmer, Jessica Hopkins, Jeff Kwong, Audrey Laporte, John Lavis, Gerald Lebovic, Brian Lewis, Linda Mah, Kamil Malikov, Antonina Maltsev, Doug Manuel, Allison McGeer, David McKeown, John McLaughlin, Sharmistha Mishra, Justin Morgenstern, Samira Mubareka, Laveena Munshi, Christopher Mushquash, Ayodele Odutayo, Shahla Oskooei, Samir Patel, Bill Praamsma, Justin Presseau, Fahad Razak, Paula Rochon, Laura Rosella, Arjumand Siddiqi, Chris Simpson, Arthur Slutsky, Janet Smylie, Nathan Stall, Ashleigh Tuite, Jennifer Walker, Tania Watts, Ashini Weerasinghe, Scott Weese, Xiaolin Wei, Jianhong Wu, Diana Yan, Emre Yurga

* Chairs of Scientific Advisory or Modelling Consensus Tables

25 Page 211 of 293

Update on COVID-19 in Canada: Epidemiology and Modelling

January 15th, 2021

Canada.ca/coronavirus Page 212 of 293

Sharp increase in daily COVID-19 case counts nationally, since late December

Number of cases 7,900 cases on average, past 7 days 10 000 9 000 8 000 7 000 6 000 5 000 4 000 3 000 2 000 1 000 0 01 Mar 01 Apr 01 May 01 Jun 01 Jul 01 Aug 01 Sep 01 Oct 01 Nov 01 Dec 01 Jan Reported cases 7-day moving average

Data as of January 12, 2021 Note: Less testing over the holiday period likely impacted daily case count, resulting in a brief decrease of the 7-day moving average 1 Page 213 of 293

High incidence, especially in Quebec and Ontario, continues to drive rapid growth

BC AB SK 40 40 40 35 35 30 30 30 25 25 20 20 20 15 15 10 10 10 5 5 0 0 0 Number of 01Apr 01Jun 01Aug 01Oct 01Dec 01Apr 01Jun 01Aug 01Oct 01Dec 01Apr 01Jun 01Aug 01Oct 01Dec cases per 100 000 MB ON QC population 40 40 40 35 35 30 30 30 25 25 20 20 20 15 15 10 10 10 5 5 0 0 0 01Apr 01Jun 01Aug 01Oct 01Dec 01Apr 01Jun 01Aug 01Oct 01Dec 01Apr 01Jun 01Aug 01Oct 01Dec Date of case report

Data as of January 12, 2021 2 Page 214 of 293

More health regions reporting higher rates of COVID-19 infection

Cases per 100,000 population (Dec 30 - Jan 12) 400 and higher 59 of 99 health regions 200 to 399 with > 100 cases per 100 to 199 100,000 population over 50 to 99 a 14-day period 15 to 49 >0 to 14 0

Note: Map only shows COVID-19 cases where health region had been attributed in source data Data sources: COVID-19 Canada Open Data Working Group. Epidemiological Data from the COVID-19 Outbreak in Canada

Data as of January 12, 2021 3 Page 215 of 293

Continued escalation of incidence among high-risk adults aged 80 years and older Incomplete data, Number of reported cases due to reporting lag per 100 000 population (7-day moving average) 30

25

20 80+ years 15

10 20 to 39 years 5 80+ years 0 01 Jun 01 Jul 01 Aug 01 Sep 01 Oct 01 Nov 01 Dec 01 Jan Date of illness onset* 0 to 19 20 to 39 40 to 59 60 to 79 80+

Data as of January 12, 2021 *First available of illness onset, specimen collection, laboratory test date 4 Page 216 of 293

Widespread community transmission and increased outbreaks in long-term care facilities* Number of outbreaks 400 **

350

300

250

200

150

100

50

0 MarchMar April Apr May Jun June JulyJul AugustAug September Sep October Oct November Nov December Dec

2-4 cases 5-9 cases 10-24 cases 25-49 cases 50-99 cases 100+ cases

Data as of January 12, 2021; by date outbreak first reported Note: *Including retirement residences. Data for outbreaks occurring in January have been excluded. Data based on 5 publically reported information. **Underestimated due to reduced reporting in December. Page 217 of 293

Steady upward trend in hospitalizations in provinces with sustained high infection rates Number of cases in hospitals per 100 000 population* 30

25

20

15

10

5

0 01 Apr 01 May 01 Jun 01 Jul 01 Aug 01 Sep 01 Oct 01 Nov 01 Dec 01 Jan

AB BC MB ON QC SK

Data as of January 12, 2021 * 7-day moving average 6 Page 218 of 293

COVID-19 related deaths steadily rising and may soon exceed levels seen during the first peak Number of deaths 140 deaths daily on average, past 7 days 250

200

150

100

50

0 01 Mar 01 Apr 01 May 01 Jun 01 Jul 01 Aug 01 Sep 01 Oct 01 Nov 01 Dec 01 Jan Reported deaths 7-day moving average

Data as of January 12, 2021 7 Page 219 of 293

Short-term forecast shows continuation of rapid growth

Cumulative cases predicted to January 24, 2021: Cumulative deaths predicted to January 24, 2021: 752,400 to 796,630 18,570 to 19,630 800 000 20 000

750 000 19 000

700 000 18 000

650 000 17 000

600 000 16 000

550 000 15 000 Cumulative number of casesof number Cumulative Cumulative number of deaths of number Cumulative 500 000 14 000 25Dec 30Dec 04Jan 09Jan 14Jan 19Jan 24Jan 25Dec 30Dec 04Jan 09Jan 14Jan 19Jan 24Jan

Cumulatively reported cases in Canada by Jan. 9, 2021 Cases added since Jan. 9 when the prediction was made Prediction to Jan. 24, 2021 Lower 95% prediction limit Upper 95% prediction limit

Extrapolation based on recent trends using a forecasting model (with ranges of uncertainty). Data as of January 12, 2021. 8 Page 220 of 293

Longer-range forecast shows, overall for Canada, we remain on a rapid growth trajectory

30 000 If we maintain the current number of people we contact each day – the epidemic will continue to resurge: Grey line

If we increase the current number 20 000 of people we contact each day – the epidemic is forecast to resurge Reported faster and stronger: Orange line cases If we reduce the current number of people we contact each day to 10 000 only essential activities through combined individual precautions and public health measures – the epidemic is forecast to come under control in most locations: Blue line 0 Mar Apr May Jun Jul Aug Sep Oct Nov Dec Jan Feb

Data as of January 12, 2021 Methods: Anderson SC et al. 2020. Estimating the impact of COVID-19 control measures using a Bayesian model of physical distancing. 9 https://www.medrxiv.org/content/10.1101/2020.04.17.20070086v1 Page 221 of 293

Quick, strong and sustained measures are needed to interrupt rapid growth and maintain COVID-19 control

Reported cases per 1 million population, moving average

Data as of January 13, 2021 10 Page 222 of 293

Upcoming months will be very challenging for Canada – we must redouble efforts and hold firm to see our way through

• Reducing COVID-19 activity is urgently needed as rollout of safe and effective COVID-19 vaccines begins • protect those at highest risk of severe outcomes. • protect critical healthcare and public health capacity from being overwhelmed

• All Canadians asked to maintain public health practices and follow public health advice, including to: • limit outings and activities to just the essentials • avoid all non-essential travel outside of Canada

11 Page 223 of 293

Appendix

12 Page 224 of 293

Longer range forecast indicates that a stronger response is needed now in several provinces to slow the spread of COVID-19 AB BC

MB ON

QC SK

Data as of January 21, 2021 Projected incidence for the next 3 months (blue line) with 50 and 95% credibility intervals (shaded areas). 13 Page 225 of 293

APPENDIX C: EMERGENCY MANAGEMENT AND OPERATION CENTRE COVID-19 RESPONSE AND ACTIONS Meeting Date Actions Taken March 12 (EMPC)  Initial meeting of emergency group  Corporate-wide reminder to staff regarding sanitization practices  Facilities Dept. distributed Clorox wipes and additional sanitization products to all departments  Informational signage was placed in all City facilities, including Housing facilities  Clerks Dept. suspended the future booking of Task Force meetings  Upcoming ward meetings hosted by the Planning Dept. were postponed  Parks Dept. began preparing for the cancellation of programming and the closure of recreational facilities  Human Resources Dept. began planning compensation for employees effected by program cancellations and facility closures  Water, sewer and tax payment services offered at the front counter in City Hall were suspended  Health and Human Services Commission began urging emergency shelter operators to update pandemic plans, and began investigating ways to potentially isolate shelter users with Covid-19  IT staff began preparations for staff working from home  Purchasing Dept. began procuring additional supplies  Civic Centre was offered as a potential assessment centre  Finance Dept. established accounts for Covid-19 expenditures March 13 (EMPC)  FAQ was made available for internal staff with information from Human Resources regarding sick time and quarantining after returning from travel  Additional informational signage was prepared by Communications Dept. and distributed to all facilities  Purchasing Dept. was designated as supply distribution lead for the corporation  Decided that Early Years centres would be closed to mirror schools  Healthy Kids and Healthy Aging services were cancelled  Access to water treatment plant was limited to staff only  All after school programming hosted by Recreation staff was cancelled  Communications Dept. launched Covid-19 webpage on the City’s website March 14 (EMPC)  It was decided that any staff returning from any international travel were required to self-isolate for 2 weeks before returning to work  City-wide closure of recreational facilities and programming was put into effect which included the following facilities: o Wayne Gretzky Sports Centre o Lions Park o Civic Centre o Woodman Community Centre Page 226 of 293

o Doug Snooks Community Centre o T.B. Costain Community Centre o Beckett Adult Leisure Centre o Bell Homestead o Branlyn Community Centre o Tourism Centre Visitor Services and reception area o Sanderson Centre o This included all programs held in those centres (child care, businesses who rent spaces, worship centres, etc). o The tentative date for reopening these facilities and resuming programming was set for April 5, pending review  Statutory meetings and hearings would be postponed until further notice  Laptops were procured by IT Dept. and were being prepared for distribution to staff who would be working from home

March 15 (EMPC)  Staff leaders were asked to identify back-ups  Golf registration was delayed  Unions were contacted to arrange a meeting to discuss Covid-19 effects on service and staff  Forestry, road safety services, and flood control services were all added to the City’s official list of essential services  Surplus / deficit lists were created for supplies and staffing  Staff began preparing messaging for refunds for cancelled programming  First meeting of the Unified EOC Advisory Committee, comprised of the following organizations: o Brant County Health Unit o Brantford Community Healthcare System o Brant EMS o County of Brant o City of Brantford o Six Nations of the Grand River o Grand Erie District School Board o Brant-Haldimand-Norfolk District Catholic School Board o Brantford Police Service o Brant County OPP o Enbridge Gas o 56th Field Artillery Regiment, RCA

Page 227 of 293

March 16 (EMPC)  The Business Resource centre and Glenhyrst Art Gallery were closed  Filming productions, including those that were already scheduled, were suspended  All POA Court matters were cancelled except essential hearings  Finance staff were asked to identify discretionary and non-discretionary spending, as well as reviewing options for property taxes  New-hire interviews and new staffing requests for resources would be suspended March 17 (EMPC)  Security began screening all visitors to City Hall  All future marriage ceremony bookings through the Clerks Dept. were suspended  Health and Human Services began eliminating in-person services at 220 Colborne Street  The Economic Development Dept. began contacting local businesses for surplus PPE  Additional buses were added to some transit routes to encourage social distancing  The Building and By-law service counter was closed  Café at the Airport was closed  Records and FOI service was reduced  Parks Dept. was asked to begin coordinating a volunteer network for interested citizens (Corporate Initiatives Dept. also assisted)  Began planning to address potential Covid-19 issues in encampments  Memo regarding corporate work-from-home policy was distributed internally  Meeting was held with unions March 18 (EMPC)  Fire Services reduced to essential staff only  Hazardous waste collections services were suspended March 19 (EOC launched)  City declares State of Emergency  Corporate Initiatives Dept. began investigating food security protocols  Sent out public notice regarding the EOC advisory committee in partnership with the County of Brant and Six Nations  Clerks Dept. began investigating the alternatives to in-person Council meetings and streaming options  Building permit application submissions were reduced to once a week  Building Dept. suspended home visits o Residents doing renovations were asked to send photos and professional engineering plans as proof of work o Asked that contractors limit staff on site when inspection of new construction only was being performed  Health and Human Services staff developed a Medium/Long Term plan for isolating homeless individuals  Parking enforcement was reduced to complaint-based service March 20  Communications Dept. began coordinating a radio/print campaign in addition to current information Page 228 of 293

regularly distributed online  Clerks Dept. began coordinating with funeral homes for alternative burial permit processing  Refund guidelines for cancelled programs were prepared by Finance Dept.  Water meter replacement services were suspended March 21  Staff from 324 Grand River were moved to City Hall in order to separate them from essential water services staff  Part-time Brantford Lyft Staff were redeployed to assist with bus cleaning efforts March 22 EOC Stand-Down Day March 23  City Hall closed to the public with a tentative reopening date set for April 14, pending review o The building remains open to staff and services are still being offered through alternative methods o Was announced after City Council on March 24  Release of Tourism Guide book delayed. Will be reviewed and revised.  Decided that transit passengers would be boarding from the rear of the bus beginning March 25; implemented free transit March 24  Visitor screening in Seniors’ Housing sites began  Homelessness Shelter / Social Isolation Plan was implemented  Recreation staff were redeployed to Senior Housing  At City Council, a by-law was passed to establish Emergency Acting Mayor(s) and a by-law to permit alternative formats for Council Meetings during an Emergency March 25  Covid-19 Assessment Centre at the Civic Centre was opened and operated by Public Health partners  No interest will be applied on fees o Utility Fees / Taxes  Community Grants review program suspended  Implemented free parking at the Parkade  Decided that dog park would be closed

March 26  Corporate Initiative Dept. began to identify potential locations for mass feeding centres in collaboration with 56th Regiment  Clerks Dept. began coordinating refunds and appointments for pick-up of licenses as necessary March 27  Decided that skate park would be closed  “Neighbours Helping Neighbours” volunteer network was launched  BIA meeting scheduled for April 8 in Council Chambers was cancelled March 28 EOC Stand-Down Day March 29 EOC Stand-Down Day March 30  Official Order from the Head of Council was signed under under section 4(1) of the Emergency Page 229 of 293

Management and Civil Protection Act to prohibit the use of all municipally-owned outdoor recreational amenities  Pandemic survey was distributed to local business owners  Clerks Dept. advised that a Council Resolution to extend the original emergency declaration would be required  Clean-up team created by Public Works Dept. to redeploy staff city-wide to clean litter, graffiti and other maintenance  By-law Dept. began preparing to enforce new provincial direction for social distancing measures March 31  The Economic Development Dept. began working with local companies with 3D printing capabilities who could create PPE for Public Health partners  Local business support campaign was launched April 1  City launched Covid-19 violations reporting process; enforcement to be carried out by By-law officers  Clerks Dept. finalized preparations for virtual Council meetings (in-camera and open session)  Approval granted for use of identified community centres as mass feeding centres  General Managers were asked to provide the names of all eligible enforcement officers in their commissions in the event By-law officers required additional help answering service calls April 2  First day of enforcement of Covid-19 measures by By-law officers  Began re-evaluating original re-opening dates for facilities so they could be appropriately deferred  Developed “Front Line Friday” initiative to be launched on April 3  $1.2 million in funding received from provincial and federal governments (combined); will be used to assist homeless population and provide additional social services during the pandemic  Coordinated with local providers of food security resources to offer support where needed as part of the food security plan April 3  Letters were prepared for mailing to Part-time employees advising them of their Declared Emergency Leave until further notice April 4 EOC Stand-Down Day April 5 EOC Stand-Down Day April 6  Began hourly transit service  All fees were waived for Downtown parking lots until further notice  Updated signage was created for outdoor spaces to reflect the closure of amenities April 7  Staff from Recreational services were redeployed to monitor park traffic and to educate users about maintaining social distancing  Food Security initiatives continued to be carried out o Includes an agreement with the Salvation Army to become lead agency for this initiative in Brant County, and an agreement with the Food Bank to lead this initiative in Brantford Page 230 of 293

 Decided to advise Council to keep Winter Warmth Shelter open until the end of May using provincial funding  Construction on City facilities will only continue in cases where it is essential to protect the existing structure (i.e. leaks) or has been deemed as an essential project (e.g the new fire hall)  The first alternative (teleconference) meeting of Council was conducted. April 8  Launched Brantford Together initiative to support local businesses April 9  Approved the offering of childcare to essential workers April 10 EOC Stand-Down Day (Good Friday) April 11  Decided to allow walking on trails on public golf courses while still prohibiting playing April 12 EOC Stand-Down Day (Easter Sunday) April 13 EOC Stand-Down Day (Easter Monday) April 14  Senior staff were asked to review summer programming and events to prepare for discussion regarding the potential cancellation of these events  It was decided that staff would continue to acquire and store PPE, but local lead health organizations (BCHU, BCHCS) would be asked at the next Joint EOC advisory meeting to coordinate the distribution  Departments and partner agencies were asked to being compiling high-level estimates of financial outlook if current service rates and revenue loss were to continue April 15  Human Resources staff prepared and distributed a document for staff regarding the use of masks April 16  Decided to reduce number of transit riders to 10 per bus after running tests on impacts to service; will be providing additional busses on busier routes as needed April 17  Completed financial modelling until the end of June, and began projections for the end of August  Parks staff began examining outlook for Fall events and programming  Launched phase 2 of “Neighbours Helping Neighbours” campaign and “Healthy Kids at Home” initiative  By-law continuing to enforce social distancing measures, and business closures, and looked into parameters around fishing  Communications began developing clear content on by-law violations for website April 18 EOC Stand-Down Day April 19 EOC Stand-Down Day April 20  Transit began running a modified hourly service schedule. Communication was released moving to 10 riders maximum  It was decided that 5 Parks and Recreation staff would be deployed to HHS  HHS escalated concerns about mobile testing of vulnerable communities (including shelters) to healthcare system (BCHSYS). BCHSYS will follow up when required  Developing Virtual Children Services EarlyON Programming April 21 EOC Stand-Down Day Page 231 of 293

April 22  Library launched new webpage for home-based activities  Received a delivery of hygiene kits from Proctor and Gamble; kits were distributed to shelters and healthcare professionals for distribution  Health and Safety staff began drafting a policy to allow staff working from to take office chairs to their homes  EOC began preparing documents for the Corrective Action Plan, which would be compiled at a later date April 23 EOC Stand-Down Day April 24  Decided to prohibit yard-sales as per the advice of the BCHU  Decided that fireworks for holidays would only be permitted in personal backyards for members of the household only o the sale of fireworks will only be permitted from businesses that are deemed essential (i.e. convenience stores and malls with permits; pop-up shops and trailers selling fireworks will not be permitted) April 25 EOC Stand-Down Day April 26 EOC Stand-Down Day April 27  Recovery planning was added as a regular EOC agenda item April 28 EOC Stand-Down Day April 29  Communicated messaging regarding Council’s decision regarding RVs  Senior staff were asked to begin planning future financial policies (i.e. refunds and cancellations for memberships or pre-paid programs happening in the coming months) April 30 EOC Stand-Down Day May 1  Incorporated recovery planning into formal EOC status reports  Focus beginning to shift to economic recovery May 2 EOC Stand-Down Day May 3 EOC Stand-Down Day May 4  Launched Mental Health Week Campaign for staff and community May 5 EOC Stand-Down Day May 6  Return-to-work planning added to regular recovery planning May 7 EOC Stand-Down Day May 8  Prepared plans for new cemetery signage reminding visitors of rules regarding public gathering in preparation for Mother’s Day  Began planning to increase Transit ridership to 15 passengers per bus pending approval of the EOC  Approved the holding of 702 Colborne Street and 10 Park Avenue until September 30 for the purposes of additional sheltering  Purchasing Department continuing to secure more PPE in preparation for COB employees returning to Page 232 of 293

work  Legal analysis of essential municipal construction projects completed  Organizational Change Management team began drafting a corporate return-to-work timeline and plan in collaboration with Health and Safety Staff May 9 EOC Stand-Down Day May 10 EOC Stand-Down Day May 11  By-law staff finalized arrangements on the reporting of encampments May 12 EOC Stand-Down Day May 13  Received confirmation from BCHU to open community gardens  Human Resources began assisting departments to redeploy staff to assist with seasonal positions May 14 EOC Stand-Down Day May 15  A Special EOC meeting was called to address the May 14th Provincial Announcements regarding the reopening of certain businesses and services  Approved the removal of the waiver document that had been added to all building permit applications to allow the permit to proceed without inspections o However, there will still be no interior inspections of occupied residences  Legal began process for rescinding the closures of amenities as per both the Mayor’s Order and those implemented by now-lifted Provincial order  Approved the reinstatement of the 100% staff complement in Water Services  Approved the June opening of the household hazardous waste program  Approved the increase of Transit passengers to 15 per bus  By-law staff were asked to work with the BCHU for clarification on enforcement matters in light of the Provincial announcement May 16 EOC Stand-Down Day May 17 EOC Stand-Down Day May 18 EOC Stand-Down Day May 19 EOC Stand-Down Day May 20  Began planning to re-open tennis courts on the 24th of May  Opened Steve Brown Running Track for public use  Began plans for transitioning Fire Prevention Officers back to regular duties; would continue to support By- law enforcement as required May 21 EOC Stand-Down Day May 22 EOC Stand-Down Day May 23  Approved the re-opening of park benches for use (i.e. remove caution tape) May 24 EOC Stand-Down Day Page 233 of 293

May 25  Approved the discontinuation of the “housing sites outreach” program effective May 31  Approved the discontinuation of the “seniors housing site screening” effective June 30, using a phase-out approach beginning May 25 May 26 EOC Stand-Down Day May 27  Decided that Wastewater Compliance staff would return to the office June 8 to manage increased work load due to the opening of businesses and the need for field sampling of wastewater and storm discharge  Approved the opening of the Dog Park effective May 30 May 28 EOC Stand-Down Day May 29 EOC Stand-Down Day May 30 EOC Stand-Down Day May 31 EOC Stand-Down Day June 1  Installed first germ-free barrier on transit for road testing and inspection  Human Resources Dept. began organizing the redeployment of Recreation Staff from Seniors Housing Sites and Housing Department Outreach June 2 EOC Stand-Down Day June 3  Continued working with community partners to address matters arising from Covid-positive workers from Norfolk being re-located to Brantford for their recovery June 4 EOC Stand-Down Day June 5  A special EOC meeting was called to further discuss matters relating to the Covid-positive workers from Norfolk  A letter was sent to the CAO of the County of Norfolk to express concerns with the way this situation was addressed and asked for better communication in the future June 6 EOC Stand-Down Day June 7 EOC Stand-Down Day June 8  Approved the purchase of an online appointment-booking software module as part of the City’s Reopening Plan o In preparation for coming service changes that will require users to pre-arrange appointment times for in-person services that were suspended due to Covid June 9 EOC Stand-Down Day June 10  Began preparing for the re-opening of the Brantford Farmer’s Market on June 20  Clerk’s Department began preparations to being offering Marriage Licenses (in-person) by appointment only  Approved the Reopening Plan for City Staff  Began Reopening campaign/messaging June 11 EOC Stand-Down Day Page 234 of 293

June 12 EOC Stand-Down Day June 13 EOC Stand-Down Day June 14 EOC Stand-Down Day June 15  Approved the Phase 1 Reopening of Parks, which includes park benches, picnic tables and picnic shelters, basketball courts  Sale of rain barrels and composters from the Landfill Site will resume Monday June 15  Ongoing communication focusing on signage needs  Plexi glass installed at City Hall front counter and then to move on to Market Square  Barriers installed between stalls at Farmer’s Market  Letter received from Norfolk EOC discussing the need to isolate the infected workers quickly and safely and time was of the essence. Workers placed in Brantford outside of the EOC, in conjunction with the farmer.

June 16  EOC Stand-Down Day June 17  Cooling centre will be located at Doug Snooks  Council approved outdoor patio policy  Approved extension of 2 bylaw officers contracts from end of June to end of July.  City Hall conducting a soft reopening and marriage licenses to be processed. Farmer’s Market reopening for Saturday. June 18  EOC Stand-Down Day June 19  EOC Stand-Down Day June 22  Farmer’s Market reopened successfully  Facilities staff continuing to place signage and distancing markers in City Facilities.  Risk assessments completed and have recommended the use of masks for staff who cannot practice social distancing or utilize other safety measures when carrying out duties. However, all other staff are allowed to wear masks as they wish.  Have spoken to BCHU about mask usage for staff in meeting rooms; were told as long as distancing measures can be followed, masks would not be required

June 23  EOC Stand-Down Day June 24  Splash pads on track to be tentatively open July 3. Health Unit need to inspect first and hiring process considered.  Planning underway for reopening pools  Approval given to remove hold on various community centres to be used as feeding centres  Main library tentatively set July 8 as date to open for computer access Page 235 of 293

June 25  EOC Stand-Down Day June 26  EOC Stand-Down Day June 29  Skate Parks to open today June 29th.  Splash pads still on track to reopen July 3rd  Plan for reopening pools being prepared and reopening is being targeted for early July for Woodman (July 13th) and Gretzky (July 16th), pending inspections and procedures in place.  Looking into opening up cooling centres across the City.  Community rooms in housing centres will be opening during heat waves going forward.  Testing at shelters has been complete and no positive tests. Long term facilities will perform retesting.  Farmers Market will be open July 3rd (Friday)  Facilities working with POA, Tourism and BRC to put in measures to open counters next week.  Additional services to be offered at City Hall counter to be reviewed and brought back to EOC  Daycare at TB Costain to reopen today  Processes for additional re-opening of city hall to be circulated and discussed at EOC next week  Issue of mandatory face masks still being discussed.

June 30 – July 7 EOC Stand-Down Days July 8  Launch of pickup service at St. Paul Library branch was successful and is running two days a week.  Main library opens for computer access July 8  Approved resuming normal parking enforcement practices on August 1  Approved phasing in paid parking on the two surface lots on August 1  Approved parkade to be free until September 1  Request to open Woodman and WGSC pools per status report approved ( does not include Earl Haig)  Approved opening rinks 3 and 4 at WGSC as per status report and to prepare for bookings for August 1  Approved request to bring forward a recommendation to Council through the CAO report to change practice rates in by-law for soccer/baseball fields – Council approved  Approved request to approve second payment of $130,000 to Salvation Army and Food Bank. Won’t need to be in place until the fall, but approval needed now so contracts can be readied and in place for the fall  Planning is working to launch virtual neighbourhood meetings for planning applications and hope to provide this service starting in August  Building Dept is the pilot for new online payment system to receive e-transfer payments  By-law department will be having first virtual property standards appeal hearing next week (July 13)  Encampment removal completed.  Approved request to recommence the offering of marriage ceremonies in City Council Chambers or alternate location Page 236 of 293

 Mandatory mask discussion was elevated to JEOC – recommendations/considerations of the bylaw will go to Council on July 14 July 9-14 EOC Stand-Down Days July 15  The province announced Stage 3 reopening effective July 17 for most public health unit regions, including Brant County Health Unit  Council approved mandatory face-covering by-law, will come into effect July 17. Council allocated $20,000 to purchase and distribute face masks for individual who may not be able to afford. Brant County also approved face covering by-law.  Approved request to increase maximum transit ridership from 15 to 20 riders per bus, starting July 20. 2000 disposable masks will be provided to Transit on Thursday to distribute Friday at Transit terminal to those who do not have face covering to ride.  Approved opening remaining running tracks (Kiwanis and Bision’s Alumni tracks), starting July 20  Parks programs and events are not moving forward until August 31. Other openings can be communicated as pending reopening in line with Phase 3 recommendations.  Approved request to resume full scope of housing maintenance programs, effective July 17  Cohort size will increase from 10-15 kids among child care centres as of July 27 (operating guidelines not yet received)  Approved request to resume interior occupied building/by-law inspections starting Monday July 20. Building will start accepting permit applications on the main floor service counter starting July 20 as well.  Approved Clerks plan to support licensing of adult entertainers (starting July 16, ahead of the weekend).  Electronic signature for marriage licenses has been approved but many licenses have expired during COVID. Approved request to include in COA COW report issue of reducing costs to replace marriage licenses. July 16 EOC Stand-Down Day July 17  Approved opening City-owned playgrounds effective July 17. The use of face coverings on playgrounds is not required under the City by-law. July 18-21 EOC Stand-Down Days July 22  Main library will reopen July 28  Approved removing temporary fencing at 3 splash pads, skate park and bike park, on-site staff redeployed to prepare fields and diamonds  Approved removal of temporary fencing at community gardens  Approved reopening of bocce ball and lawn bowling facilities effective July 24  Approved reopening washrooms at sports fields  Approved reopening fitness classes and weight rooms at WGSC with cleaning protocols and social distancing amendments, effective August 4. Change rooms will remain as walk-through only. Page 237 of 293

 Approved two contract bylaw officers’ contract extensions to end of August. July 23-28 EOC Stand-Down Days July 29  Main library successfully opened on July 28. Library is focusing on reopening plans for St Paul Branch.  EOC approved Transit passengers to begin using front door loading starting August 4  EOC approved to begin charging passengers Transit fares on August 24  EOC approved opening up the terminal on August 10  EOC approved return to virtual types of taxi inspections, based on a priority need  EOC approved small group training sessions in accordance with meeting room guidelines, wearing face masks and physical distancing

July 30-August 4 EOC Stand-Down Days August 5  EOC approved return to ½ hour Transit services, as of September 8 to accommodate return to school ridership  Effective September 1, all licensed child care centres and before and after school programs will be permitted to operate at full capacity, with enhanced health and safety procedures for PPE in order to align with school requirements.  Effective September 1, EarlyON Child and Family Centres are permitted to reopen with in-person programming (outdoor programming permitted July 28). All participants must pre-register; enhanced health and safety procedures will be in place. August 6-11 EOC Stand-Down Days August 12  St Paul library branch – planning to reopen August 18, 2020, starting with 3 days service/week, increasing to 5 days after Labour day  EOC approved opening of Bell Homestead, effective September 8  EOC approved installation of ice on rinks 1 and 2 at WGSC  EOC approved request to cancel Scare in the Square Event for 2020  EOC approved opening of Belleview Community Hall  EOC approved resuming special events, provided they adhere to all Provincial Guidelines

August 13-18 EOC Stand-Down Days August 19  Paramedicine program to resume in September for seniors living at Brant and Lorne Towers, Albion and Trillium Way housing locations  EOC approved ½ hour in-person appointments to issue burial permits to funeral homes  EOC approved returning to marriage ceremonies August 28, ensuring social distancing  EOC approves recommendation to begin process for reopening Sanderson Centre in October, in accordance with re-opening plan. Page 238 of 293

August 20-25 EOC Stand-Down Days August 26  Two By-law Enforcement Officers contracts extended to October 30, 2020

August 27-September 1 EOC Stand-Down Days September 2  Approval to move to regular loading on Transit buses effective September 8, with BCHU guidelines in place  Restart swimming lessons at Wayne Gretzky Sports Centre starting October 1  Open Doug Snooks Community Centre for programming and rental, starting September 21  Reopen Civic Centre and Lions Park arenas for October 1  Replace current COVID-19 email address with web form that will route inquiries directly to bylaw  Allow community groups to use the Tim Hortons room at the Tourism Centre effective October 1, allowing one group per day with cleaning protocols in place

September 3-8 EOC Stand-Down Days September 9  Starting week of September 7, the St. Paul branch of the Library increased service from three days a week to five days a week (Tuesday to Saturday)  In-person court proceedings will remain closed until after the week of October 19, 2020 September 10-15 EOC Stand-Down Days September 16  Approved an additional phased in reopening plan, developed for Customer Service that follows provincial guidelines September 17-20  EOC Stand-Down Days September 21  Special EOC meeting held to review and discuss provincial announcement regarding limits for unmonitored private social gatherings. September 22 EOC Stand-Down Days September 23  Approved staff to move forward with planning for scaled back Remembrance Day activities  Approved adding additional steps regarding licensing peddlers. Clerks can collect further information for Health and Safety plan as it relates to COVID. Information would be kept on file and shared with Department of Health if requested. Page 239 of 293

 Fire Dept determined they will scale back grand opening ceremony for new Fire Station. September 24-29 EOC Stand-Down Days September 30  EOC approved plan for using dressing room/changing room areas at WGSC arenas, starting October 1. The plan was first vetted through and accepted by the Medical Officer of Health. October 1-6 EOC Stand-Down Days October 7  EOC approved reopening Woodman Park Community Centre for flu clinics. The facility will open on November 10 to prepare for the flu clinics and will only be used for the purposes of the clinics. October 8-13 EOC Stand-Down Days October 14  EOC approved extension of two By-law Officer contracts to April 30, 2021 October 15-20 EOC Stand-Down Days October 21  EOC approved reopening of walk/run track at WGSC, Mon-Fri 8am – 3 pm, effective October 22  EOC approved reopening the Lookout Lounge at WGSC effective October 22, subject to no concerns from the health unit  EOC approved cancellation of the Winter Leisure guide; redirecting the public to the City’s website. October 22-27 EOC Stand-Down Days October 28  Request for additional social media posts outlining City Hall service offerings, appointments and hours of service  Tourism Centre to be closed to the public as of Nov. 1 for the winter season. Staff still able to book meeting rooms.  New COVID -19 active screening process implemented November 2  Focus on Halloween messaging regarding how to celebrate safely

October 29 – November 3 EOC Stand-Down Days November 4  EOC approved keeping Woodman Park Community Centre open after November 20 for staff CPR and First Aid training only November 5 EOC Stand-Down Days November 6  A special EOC meeting was held to review the Ministry of Health’s newly released COVID-19 Response Framework

Page 240 of 293

November 7-9 EOC Stand-Down Days November 10  HR began an internal communications process regarding the active COVID screening process. HR will also provide a communication regarding flu clinics.  Communication provided to staff regarding reduced capacities (staffing reduced to 1/3) and considerations to work from home more frequently and reducing in person meetings.  Staff are reviewing plans for outdoor rink at harmony square this winter.  Construction fencing and signage to remain in place, along with staff monitoring the first week at new playground at Mohawk Park since the park is not officially open. November 11-12 EOC Stand-Down Days

November 13  A special EOC meeting was held to further review the Ministry of Health’s COVID-19 Response Framework and the Province’s announcement that the Brant region will move to the Orange Restrict tier, effective Monday November 16. Areas of discussion included Enforcement, Operations, Health and Safety and Communications. November 14-17 EOC Stand-Down Days November 18  EOC approved plans to open outdoor rink at harmony square this winter.  EOC approved plans to redeploy staff to housing sites to support residents.  EOC approved HR to conduct asbestos sampling survey meeting in person onsite, scheduling to occur between November 30 and December 18.  EOC approved HR to conduct six in person offsite observation meetings with consultant for physical demands analysis.  Glenhyrst lights display to be drive thru only.  Lookout Lounge located at WGSC will remain closed.

November 19 EOC Stand-Down Day November 20  EOC approved request from Court Operations for more than 30% of staff present in order to hold court, as they are a small staff, court is resigned in such a way that distancing and masking is feasible and will be in place  Operationally, Tourism Centre will close to the public on Monday, November 23, 2020, will reopen late winter/early spring

November 21-24 EOC Stand-Down Days Page 241 of 293

November 25  Public Works exploring and reviewing processes for increased screening and restricted entry to recreation facilities.  Community Services and Social Development implemented staff screeners at seven seniors housing sites in Brantford and Paris.  Communications increasing social media efforts November 26 – EOC Stand-Down Days December 1 December 2  EOC approved enhanced check-in and tracing processes to be implemented at recreation facilities to ensure that new teams registrations/ renters from regions in the ‘Red-Restrict’ or ‘Lockdown’ zones will not be permitted to use recreational facilities (ice/pools) to enhance safety of our staff.  EOC approved that a recommendation be brought to Council that City events be cancelled and the use and rental of City property for events not be permitted until January 26 2021, and that there be an ongoing monthly review of event cancellations.  EOC approved opening community centres for vaccine centre purposes (at locations currently closed and not running programs), if needed. December 3 - 8 EOC Stand-Down Days December 9  Woodman Community Centre, Lions Park Arena, Beckett Adult Leisure Centre, and Northridge Golf Course clubhouse will be held and referred to Public Health’s review of appropriate centres to use for vaccinations.  Communications to be sent through the Neighbours Helping Neighbours website to encourage residents to support neighbours who may be in need of help with shoveling snow from driveways and walkways.  EOC approved that Clerks provide a recommendation to Council regarding business licensing statuses and renewals.  Public Works to further explore the feasibility of operationalizing outdoor neighbourhood ice rinks. December 10 EOC Stand-Down Day December 11  EOC approved opening of 13 community rinks o Confirmed opening: Donegal, Mohawk, Anne Good/Myrtleville, Spring Gardens, Tutela, Pleasant Ridge, Lincoln Square, Devon Down, Grandwoodlands, Seneca, Westdale o Awaiting confirmation of opening: Prince Charles, Moose December 12-17 EOC Stand-Down Days December 18  EOC approved the opening of two additional community rinks o Charlie Ward Park and Lynden Hills Page 242 of 293

 EOC approved the cancellation of the remaining Pickle ball season at Doug Snooks Community Centre December 19-20 EOC Stand-Down Days December 21  COVID 19 Response Framework moves from orange (restrict) to red (control)  EOC explores plans for 28 day Province wide shutdown  Brant Public Health Unit will be operating under O. Reg. 364/20: RULES FOR AREAS IN STAGE 3 Red Zone until December 26th, 2020 @ 12:01 then move into operating under O.Reg 82/20 RULES FOR AREAS IN STAGE 1 Lockdown

December 22 EOC Stand-Down Day December 23  Library Board approves the discontinuation of Sunday service for the first half of 2021  EOC approves closure of Parks Facilities, including: o Wayne Gretzky Sports Complex including ice rinks, gyms, walking track, pools and fitness studios with the exception of training for elite and Para Sport athletes. o Lookout Lounge remains closed. o Civic centre will be closed however staff will remain on site to maintain the ice and systems – if the lockdown is extended past Feb 1, the ice will be removed. o Lions Arena will remain closed. o Bell Homestead to be closed.  EOC approves Parks/Recreation facilities to remain open, including: o Harmony Square rink with a 10 person limit operating 10-10pm daily o City Parks and playgrounds, trails, and tobogganing hills o Cemetery Operations, o Forestry, o skate park (weather permitting) and multi-use basketball courts. o Disc golf with signage for no tournament play and Dog Park with signage of max. 10 people within the enclosure.  EOC approves Glenhyrst Lights Drive Through remain open provided services are contactless  EOC approves Development Engineering remain open by providing service by appointment only  EOC approves Farmer’s Market remain open with capacity reduced from 50 patrons to 30, which meets calculations in regards to sq.ft. in the regulations  EOC approves 220 Colborne St remain open by providing service by appointment only  EOC approves City Hall customer service counter remain open by providing service by appointment only  EOC approves City Hall customer service counter hours will be limited from 9-4, with a one-hour closure for lunch and to allow for enhanced cleaning Page 243 of 293

 EOC approves Glenhyrst Building to close  EOC approves Bylaw Enforcement to move to 7-day/week coverage beginning January 4th  EOC approves halting the issuing of licenses December 24-29 EOC Stand-Down Days December 30  EOC meeting was held to review provincial lock down measures put in place on December 26. December 31-January 5 EOC Stand-Down Days January 6  EOC approves free parking in the Parkade for the month of January January 7-12 EOC Stand-Down Days January 13  EOC approves reduction of customer service staff at City Hall from 2 to 1  EOC approves that all staff work from home to the greatest extent possible  EOC approves that all meeting chairs attending meetings virtually from home where possible  EOC approves closure of POA office and limit access to appointment only and office 2 102 Wellington be available for judiciary use  EOC approves that all external messages be vetted through Communications or by GM or Director to reduce miscommunication  EOC approves the halting of all film and video productions within the City until Feb 23  EOC approves to cease special event permitting until end of February  January 14  EOC approves direction to exercise a high level of disretion with respect to parking for more than 24 consecutive hours to accommodate needs of residents working remotely during provincial shut down  EOC approves elite athletes from other regions will not be permitted to use City facilities until further notice January 15-19 EOC Stand-Down Days January 20  EOC approves free parking in Parkade until Feb 28  EOC approves allocation of funds of $100,000 to the food bank and $30,000 to the Salvation Army  EOC approves local vaccination sites Woodman Park Community Centre, Lion’s Park Arena, and Northridge Golf Course (until golf course opens)

Page 244 of 293

Alternative formats and communication supports available upon request. Please contact [email protected] or 519-759-4150 for assistance.

Date January 26, 2021 Report No. 2021-115

To Mayor and Members of City Council

From Aaron Wallace, Acting General Manager Community Services and Social Development

1.0 Type of Report Consent Item [ ] Item For Consideration [X]

2.0 Topic Library Based Community Housing Outreach Worker Partnership [Financial Impact: None]

3.0 Recommendation

A. THAT Report 2021-115 Library Based Community Housing Outreach Worker Partnership BE RECEIVED; and B. THAT staff BE DIRECTED to proceed with a one-year pilot project to hire a Library-based Community Housing Outreach Worker, reporting to the City’s Housing and Homelessness Department, using staff funding from the Library and a portion of Social Services Relief Funds to fund the position; and C. THAT the Director, Housing and Homelessness Services, or designate, and the Manager, Housing Stability BE AUTHORIZED to sign on behalf of the City of Brantford any agreements necessary, satisfactory in form to the City’s Solicitor or designate, to proceed with the one-year pilot project. 4.0 Executive Summary

The City of Brantford Library has proposed a one-year term partnership to fund a Housing Stability Services staff position, in conjunction with time-limited Social Page 245 of 293 Report No. 2021-115 Page 2 January 26, 2021 Services Relief Funding that must be expensed by March 31, 2021. The Library- based Community Housing Outreach Worker would be hired and supervised by the City, at no cost to the City, and work with Library and at-risk citizens that frequently require Library services to connect those citizens with appropriate housing, shelter or social service supports.

5.0 Purpose and Overview

The purpose of this report is to obtain approval to hire a Community Housing Outreach Worker in partnership and to be based in the City of Brantford Library, using available Library salary funding, to assist with Library and downtown outreach services to citizens in need. The report urgency is related to the time- limited Social Service Relief Fund (SSRF) that must be expensed by March 31, 2021; part of the position costs will utilize the SSRF with the balance provided through the existing Library budget.

6.0 Background

Since 2010 the Library has supported a position targeting community connections and programming traditionally targeting youth. The position provided services to engage and support youth at risk, marginalized children and their families with programs and services delivered through the Brantford Public Library. Those services included linking young people to the community information and services they needed to make better life choices, and achieve self-improvement. The position was initially established through a successful grant application to the Healthy Communities Fund, supported by partners, the Brant County Health Unit and the Children’s Aid Society of Brant. The position transitioned from part-time to full-time in 2016. At the time it was introduced, it was an “out of the box” solution to challenges the Library was experiencing in supporting high-needs youth. Over the years, the Child and Youth Worker established several partnerships, programs, and relationships that resulted in meaningful supports for at-risk and vulnerable children and youth in Brantford.

The position has been vacant since August 2020 due to both the COVID-19 pandemic and because the position required review and potential revision to meet the current needs of the Library, which has shifted considerably since the position was created. Supporting young people remains a priority for the Library, however vulnerable community members of all ages are in need of support within the Library, and accordingly a position focused on broader social service supports is required. In conversation with City staff, the CEO/Chief Librarian has Page 246 of 293 Report No. 2021-115 Page 3 January 26, 2021 presented a report and gained approval from the Library Board on January 21, 2021 to proceed with a partnership as outlined in this report.

7.0 Corporate Policy Context

The subject of this report supports City Council’s 2021-2022 priority #2: “Meaningful supports are in place for those most in need in the community”. In particular, the recommendations in this report support Brantford being a safe and healthy community, one that promotes and enables the well-being of its citizens and supports access of all citizens to a full range of health and community services.

8.0 Input From Other Sources

The Library CEO/Chief Librarian and board members, and City Human Resources staff have provided input for this report.

9.0 Analysis

The Brantford Library has a distinct need to maintain a social support-focused position as a resource for staff in the Library. Library staff generally do not have social service backgrounds, however they are called upon to provide an increasing amount of service to community members experiencing a range of challenges, including homelessness, addictions, and mental health issues. A recent staff vacancy provided an opportunity to consider improvements to the former Child and Youth Worker role at the Library. Specifically, given the changing demographics of citizens requiring services in and around the Library, the position should be focused on vulnerable community members of all ages as opposed to only youth services.

The Library has noted the success of the position was often dependent on the incumbent’s ability to make connections with social service providers and supports outside of the Library, which is frequently a challenge to do as a library worker. In addition staff with the Library had noted it was challenging to be the only social support worker within the library, a cultural institution that is not specifically focused on that type of work. The Library recognized there was an emotional burden and it was problematic for their staff to respond to customers in crises, and to do so alone without being able to debrief and consult with qualified colleagues.

Following consultation with City of Brantford staff, the Library Board has authorized a transformation of the position into a Library-based Community Page 247 of 293 Report No. 2021-115 Page 4 January 26, 2021 Housing Outreach Worker (CHOW) with the Community Services & Social Development (CS&SD) Commission. A CHOW is an existing position with the CS&SD Commission that best matches the social support related needs and interests of the Library. A CHOW provides a range of individual/family, group, and community interventions to reduce the risk of homelessness and help address homelessness. In addition, the position takes a holistic view of vulnerable client needs providing interventions and referrals to other community agencies for supports and assistance in a client-centered manner. Interventions provided by the position typically include short-term crisis intervention, connecting clients to other community services, ongoing case management, training and education, and other supports to connect clients with solutions to their challenges.

The proposed one-year pilot project with the Library would see the Library’s funding for their former position diverted to hire a Library-based CHOW through the City’s CS&SD Commission. The Outreach Worker would be a unionized City of Brantford temporary full-time employee, with the CS&SD Commission, but located in the Library and primarily focused on Library-related interests. The Manager, Housing Stability Services would work collaboratively with the Manager, Public Services at the Library to ensure the position and incumbent meet the Library’s needs.

In addition to administering the position, the City is able to commit funds from available Social Services Relief Funding (SSRF), received to assist with addressing the needs of vulnerable and at-risk people during the COVID-19 pandemic. The incumbent will also work periodically outside of the library with other community partners, such as the Salvation Army Housing Resource Centre, and the incumbent will be a resource and connected with the City’s newly introduced Corporate Physical Security service to better assist vulnerable individuals. These activities will ensure that the requirements for the SSRF grant are met, and also serve to strengthen the connections the position will need in order to best serve at-risk customers in the Library. The incumbent will be connected to the City’s network services and utilize the Homelessness Individuals and Families System (HIFIS) to track client data. This connection to the HIFIS system will permit reporting on outcomes and assist with evaluation of the Library-based CHOW position.

Staff is seeking approval to post and fill the position quickly through the City’s hiring process. The expedited timelines are to ensure that a portion of the SSRF grant can be used to support the project, as those funds must be expensed by March 31, 2021. The position would provide services through the COVID-19 Page 248 of 293 Report No. 2021-115 Page 5 January 26, 2021 provincial shutdown, because Ontario Regulation 82/20 permits libraries to provide space for the provision of social services.

10.0 Financial Implications

The annual current collective agreement pay, at the top of the pay grid for the Community Housing Outreach Worker position, is $64,337 plus benefits, there are no financial implications related to this report. Funding for the position is being provided primarily through the Library and, depending on the employee start date, approximately $14,500 will be available through the Province of Ontario SSRF program. Should the one-year pilot project be a success and the Library wish to continue with the arrangement in 2022, the Library budget will have adequate funding for the full costs of the position.

11.0 Conclusion

An increasing demographic of citizens utilizing Library services, the facility and in the general area of the Library are vulnerable members of the community at risk of or experiencing homelessness. The Library has a history of providing a social support focused position and has funding to support a renewal of that staffing component as a Community Housing Outreach Worker in conjunction with the City of Brantford. Placing an outreach worker position as a Library-based support will see success through the imbedded community resources and support connections available with the City’s Community Services & Social Development (CS&SD) Commission. Further, a Library-based outreach worker will work with at-risk clients of all ages in conjunction with other City services and to collaboratively problem solve their basic needs and housing challenges; determine other necessary supports; and, provide intervention and/or referral to community resources. This opportunity provides another opportunity for the Library and the City to have effective citizen-centered services for the community and in the downtown core.

Aaron Wallace, Acting General Manager Community Services & Social Development

Prepared By: Page 249 of 293 Report No. 2021-115 Page 6 January 26, 2021 Kevin O’Hara, Manager, Housing Stability

Attachments

N/A

Copy to:

Rae-Lynne, CEO/Chief Librarian, Brantford Public Library

In adopting this report, is a by-law or agreement required? If so, it should be referenced in the recommendation section.

By-law required [ ] yes [ X ] no

Agreement(s) or other documents to be signed by Mayor and/or City Clerk [ ] yes [ X ] no

Is the necessary by-law or agreement being sent concurrently to Council? [ ] yes [ X ] no Page 250 of 293 By-law Listing Page 1 City Council January 26, 2021

15. BY-LAWS

BY-LAW READINGS PREAMBLE

2-2021 THREE By-law to amend By-law 160-90, being a By-law to regulate the use of lands and the location and use of buildings and structures in the City of Brantford (PZ-15-20) (OP-04-20) (34 Norman Street) (2021-2) (Combined Committee of the Whole – Operations and Administration and Community Development Report #2021-01-12)

3-2021 THREE By-law to adopt Amendment No. 215 to the Official Plan of the City of Brantford (OP-04-20) (2021-2) (Combined Committee of the Whole – Operations and Administration and Community Development Report #2021-01-12)

4-2021 THREE By-law to provide for an interim tax levy and to provide for the payment of taxes for the year 2021 (2021-77) (Combined Committee of the Whole – Operations and Administration and Community Development Report #2021-01-12)

5-2021 THREE By-law to amend By-law 144-88, being a By-law to regulate Parking in the City of Brantford (Powell Road – Schedule 7 – Parking Prohibited at Any Time) (Public Works Policy – 021 Amending On-Street Parking Regulations)

6-2021 THREE By-law to amend By-law 144-88, being a By-law to regulate Parking in the City of Brantford (George Street – Schedule 16 – Pick Up Zones) (Public Works Policy – 021 Amending On-Street Parking Regulations)

7-2021 THREE By-law to amend By-law 144-88, being a By-law to regulate Parking in the City of Brantford (Enbridge Gas Vehicles – Section 9 (2) - amended) (2021-26) (Combined Committee of the Whole – Operations and Administration and Community Development Report #2021-01-12)

8-2021 THREE By-law to amend By-law 144-88, being a By-law to regulate Parking in the City of Brantford (Grey Street – Schedule 7 – Parking Prohibited at Anytime) (2021-27) (Combined Committee of the Whole – Operations and Administration and Community Development Report #2021-01-12)

Page 251 of 293 By-law Listing Page 2 City Council January 26, 2021

9-2021 THREE By-law to amend By-law 37-83, being a By-law to regulate Traffic in the City of Brantford (Grey Street – Schedule 14 – Designated Lanes for Bicycles) (2021-27) (Combined Committee of the Whole – Operations and Administration and Community Development Report #2021-01-12)

10-2021 THREE By-law to amend By-law 37-83, being a By-law to regulate Traffic in the City of Brantford (Thomas Avenue) (2021-28) (Combined Committee of the Whole – Operations and Administration and Community Development Report #2021- 01-12)

11-2021 THREE By-law to amend By-law 37-83, being a By-law to regulate Traffic in the City of Brantford (Alfred Street – Schedule 8 – Speed Regulations) (2020-471) (Combined Committee of the Whole – Operations and Administration and Community Development Report #2021-01-12)

12-2021 THREE By-law to Authorize the Execution of the Transfer Payment Agreement for the Investing in Canada Infrastructure Program (ICIP): Public Transit Stream Between Her Majesty the Queen in Right of the Province of Ontario Represented by the Minister of Transportation for the Province of Ontario and The Corporation of the City of Brantford (2021-23) (Combined Committee of the Whole – Operations and Administration and Community Development Report #2021- 01-12)

13-2021 THREE By-law to Authorize the Execution of the Transfer Payment Agreement for the Municipal Transit Enhanced Cleaning (MTEC) Funding Between Her Majesty the Queen in Right of the Province of Ontario Represented by the Minister of Transportation for the Province of Ontario and The Corporation of the City of Brantford (2021-45) (Combined Committee of the Whole – Operations and Administration and Community Development Report #2021-01-12)

14-2021 THREE By-law to authorize the Arrowdale Community Park Development Project and to make provision for the financing of the foregoing (Estimates Committee Report #2021-01-18)

Page 252 of 293 By-law Listing Page 3 City Council January 26, 2021

15-2021 THREE Temporary Use By-law to amend By-law 160-90, being a By- law to regulate the use of lands and the location and use of buildings and structures in the City of Brantford (to permit the use of motor homes and travel trailers (recreational vehicles) for temporary occupancy in order to provide an alternative form of accommodation during the COVID-19 pandemic) (2021-66) (City Council – January 26, 2021)

16-2021 THREE Temporary Use By-law to amend County of Brant By-law No. 61-16 as it Affects the “annexed area” Described in the Order Made Under the Municipal Act, 2001, S.O. 2001, c.25 CITY OF BRANTFORD, COUNTY OF BRANT Dated December 13, 2016 (to permit the use of motor homes and travel trailers (recreational vehicles) for temporary occupancy in order to provide an alternative form of accommodation during the COVID-19 pandemic) (2021-66) (City Council – January 26, 2021)

17-2021 THREE By-law of the City of Brantford to relieve certain parts of lots or blocks from the provisions of Section 50(5) of the Planning Act, R.S.O. 1990 c.P.13, as amended (Part Lot Control) (to permit relief from Part Lot Control affecting Part of Lot 1, Block B Registered Plan 94 City of Brantford (4A-C Harris Avenue PLC-03-20) (2021-11) (Combined Committee of the Whole – Operations and Administration and Community Development Report #2021-01-12)

18-2021 THREE By-law to Confirm the Proceedings of the Council of The Corporation of the City of Brantford with respect to the Meeting held on January 26, 2021

Page 253 of 293

EXPLANATORY NOTE

TO

BY-LAW NO. 2-2021

The subject lands are located at 34 Norman Street. The lands are 7,703 m² in area, have a width of approximately 79 metres along Norman Street, a flankage of 67 metres along Wayne Drive and a width of 76 metres along Fairview Drive. The Zoning By-law Amendment amends the zoning from “Institutional Services Zone (I2)” to “Residential High Density – Exception 26 Zone (RHD-26)” to permit a 7-storey apartment building with associated surface parking and amenity space and other site specific zoning regulations.

The lands are subject to site plan control which will allow for a review of the following matters including among other things, the placement of the building on the site, access, parking, grading and drainage and landscaping and buffering prior to the issuance of a building permit.

File No. PZ-15-20 & OP-04-20 Applicant: Vicano Developments Limited Report No. 2021-02 Page 254 of 293

By-law No. 2-2021 Page 2

BY-LAW NUMBER 2-2021

-OF-

THE CORPORATION OF THE CITY OF BRANTFORD

To amend By-law No. 160-90, being a By-law to regulate the use of lands and the location and use of buildings and structures in the City of Brantford.

******************************************************* WHEREAS the Council of the Corporation of the City of Brantford desires that By-law No. 160-90, as amended, be further amended as hereinafter set out;

AND WHEREAS such amendment will be within the terms and intent of the Official Plan for the City of Brantford;

NOW THEREFORE THE MUNICIPAL COUNCIL OF THE CORPORATION OF THE CITY OF BRANTFORD UNDER THE PROVISION OF SECTION 34 AND 36 OF THE PLANNING ACT R.S.O. 1990 HEREBY ENACTS AS FOLLOWS:

1. SCHEDULE AMENDMENT TO BY-LAW NO. 160-90

.1 That Schedule ‘A’ Maps D-8 and D-9 be amended as shown on Schedule ‘A’ Map 1, attached to and forming part of this By-law, and summarized as follows:

.1 34 Norman Street

Change from “Institutional School (I2)” to “Residential High Density – Exception 26 Zone (RHD-26)”.

2. TEXT AMENDMENTS TO BY-LAW NO. 160-90

.1 That Section 7.11.4 be amended by the addition of the following new subsection:

.26 34 Norman Street

.1 The lands zoned H-RHD-26 may only be used in accordance with the permitted uses in the H-RHD-26 Zone upon the removal of the "Holding (H)" provision. Removal of the "H" may occur once the following provisions have been satisfied:

.1 That the Applicant has provided a signed Site Plan Agreement to the City, along with all necessary securities; and

Page 255 of 293

By-law No. 2-2021 Page 3

.2 All servicing issues, financial and otherwise, have been addressed to the satisfaction of the Corporation of the City of Brantford.

.2 Notwithstanding any provision of this By-law to the contrary, as shown on Schedule ‘A’, attached to and forming part of this By-law, any lot within the RHD-26 Zone may only be used for the following uses:

.1 Apartment dwellings .2 Accessory uses, buildings and structures .3 Uses permitted in Section 6.1

.3 Notwithstanding any provisions of the Bylaw to the contrary, no person shall within the RHD-26 Zone use any lot or erect or use any structure, except in accordance with the follow provisions:

.1 For the purposes of this Bylaw, the front lot line shall be deemed to be Fairview Drive

.2 Building Height (maximum) 7 storeys

.3 Front Yard (minimum) 7.5 m

.4 Interior Side Yard (minimum) 3 m

.5 Rear Yard (minimum) 58 m

.6 Notwithstanding Section 6.18.3.5, the required parking space shall be located a minimum of 4.5 metres from Norman Street . .7 For the purposes of this By-law, Building Step Back shall mean the portion of a building or structure that is recessed from the front, side and/or rear building line at a defined height.

.1 A minimum building step back of 8 m shall be provided from the building line fronting Wayne Drive at a height of 6.8 m above grade

.2 A minimum building step back of 5 m shall be provided from the front and rear building lines, 34 m from the easterly side building line and 8 m from the westerly side building line for the seventh storey

3. EFFECTIVE DATE

Page 256 of 293

By-law No. 2-2021 Page 4

.1 THAT this Bylaw shall become effective from and after the date of passing thereof.

READ THE FIRST TIME: JANUARY 26, 2021

READ THE SECOND TIME: JANUARY 26, 2021

PASSED: JANUARY 26, 2021

______MAYOR

______CLERK

Page 257 of 293

By-law No. 2-2021 Page 5

Page 258 of 293

BYLAW NUMBER 3-2021

-OF-

THE CORPORATION OF THE CITY OF BRANTFORD ______

Being a Bylaw to Adopt Amendment No. 215 to the Official Plan of the City of Brantford

**********************************************

WHEREAS the Planning Act, R.S.O. 1990 , c. P.13, as amended, Section 17 (22) states that “When the requirements of subsections (15) to (21), as appropriate, have been met and the Council is satisfied that the plan as finally prepared is suitable for adoption, the Council may by by-law adopt all or part of the plan and, unless the plan is exempt from approval, submit it for approval”;

AND WHEREAS the Council of The Corporation of The City of Brantford has considered an amendment to the Official Plan of the City of Brantford in accordance with the provisions of the Planning Act, R.S.O. 1990, c. P.13, as amended, specifically Sections 17, 21 and 22.

NOW THEREFORE the Council of The Corporation of The City of Brantford hereby enacts as follows:

1. THAT Amendment No. 215 to the Official Plan of the City of Brantford as set out in the text attached as Part 2 of Schedule “A” and Schedule “B” are hereby adopted.

2. This By-law shall come into force and take effect on the day of final passing thereof.

ENACTED this 26th day of January 2021.

READ THE FIRST TIME: JANUARY 26, 2021

READ THE SECOND TIME: JANUARY 26, 2021

PASSED: JANUARY 26, 2021 ______MAYOR

______CLERK Page 259 of 293 SCHEDULE “A” TO BY-LAW NUMBER 3-2021

OF THE CORPORATION OF THE CITY OF BRANTFORD

AMENDMENT NO. 215

TO THE

OFFICIAL PLAN

FOR THE

CITY OF BRANTFORD

**************************

PART 1 – THE PREAMBLE TO THE AMENDMENT

Part 1 constitutes an introduction to the Amendment found in Part 2 of Schedule “A” to this By-law. It describes in general terms the purpose of the Amendment, the location of the lands affected, and the basis upon which the Amendment is formulated.

PURPOSE OF THE AMENDMENT:

The purpose of this Amendment is to re-designate the lands from “Residential Area – Low Density” to “Residential Area – High Density” to permit the development of a seven storey apartment building with 84 dwelling units.

LOCATION:

The subject lands are bound by Fairview Drive to the north, Wayne Drive to the east, Norman Street to the south and the newly constructed Fire Station No. 2 to the west. The property has an area of 7,703 m² and a width of approximately 79 metres along Norman Street, a flankage of 67 metres along Wayne Drive and a width of 76 metres along Fairview Drive.

BASIS OF THE AMENDMENT

This Amendment re-designates the subject lands from “Residential Area – Low Density” to “Residential Area – High Density” to facilitate the construction of a seven storey apartment building.

Overall, the proposed development meets the intent of the Official Plan for compact development, and helps to achieve the minimum density requirements of the Provincial A Place to Grow Growth Plan.

Page 260 of 293 SCHEDULE “A” TO BY-LAW NUMBER 3-2021

OF THE CORPORATION OF THE CITY OF BRANTFORD

This proposal is consistent with the Provincial Policy Statement as it follows the direction established in the Official Plan by focusing growth into an existing settlement area, and makes efficient use of existing infrastructure and public facilities. The proposal also contributes to the creation of new dwelling units to meet the future growth needs of the City of Brantford.

The Growth Plan encourages intensification of built-up areas, with a focus on infilling. The City of Brantford is currently required to achieve a density target of 50 persons and jobs combined per hectare within the built-up area. The proposal is considered to be in conformity with the policies of the Growth Plan as intensification of existing built-up areas and growth management is encouraged.

PART 2 – THE AMENDMENT

All of this part of Schedule “A” entitled “Part 2 – The Amendment” consisting of the following text and attached Schedule “B” constitutes Amendment No. 215 to the Official Plan of the City of Brantford.

DETAILS OF THE AMENDMENT

1.0 SCHEDULES

.1 Schedule B – Amending Schedule 1-1 – Land Use Plan

Schedule 1-1 Land Use Plan of the Official Plan of the City of Brantford is hereby amended by redesignating the lands identified on Schedule “B,” attached to and forming part of this Amendment, from “Residential Area – Low Density” to “Residential Area – High Density.”

Page 261 of 293 SCHEDULE “A” TO BY-LAW NUMBER 3-2021

OF THE CORPORATION OF THE CITY OF BRANTFORD

Schedule 1-1 – Land Use Plan

Page 262 of 293

BY-LAW NUMBER 4 - 2021

- of -

THE CORPORATION OF THE CITY OF BRANTFORD

A By-law to provide for an interim tax levy and to provide for the payment of taxes for the year 2021

WHEREAS subsection 317(1) of the Municipal Act, 2001, S.O. 2001, c. 25, as amended (the “Act”), provides that a local municipality, before the adoption of the estimates for the year under section 290, may pass a by-law levying amounts on the assessment of property in the local municipality rateable for local municipality purposes;

AND WHEREAS it is expedient to provide for an interim tax levy in the year 2021, to provide for the fixing of dates upon which such interim tax levy shall become due and payable and to provide for the fixing of penalties for the non-payment thereof;

AND WHEREAS it is expedient to provide for the payment of real property taxes after payment of the interim tax levy, to provide for the number of instalments necessary for such payment, to provide for fixing the dates upon which such instalments shall become due and payable, and to provide for the fixing of penalties for non-payment thereof;

NOW THEREFORE THE MUNICIPAL COUNCIL OF THE CORPORATION OF THE CITY OF BRANTFORD HEREBY ENACTS AS FOLLOWS:

1. Subject to the provisions of the Act, an interim tax levy shall be levied on each property in the Residential, Farmland, Pipeline, Managed Forest, Commercial, Industrial and Multi-Residential classes of fifty percent (50%) of the 2020 tax rate multiplied by the 2021 assessed value of the property, but the amount of the interim tax levy shall not be greater than fifty percent (50%) of the annualized total taxes as levied in 2020.

2. The said interim tax levy in respect of the assessment for real property in the year 2021 shall be payable in two (2) instalments (divided, as nearly as practicable, into two (2) equal parts or instalments), the due dates for which shall be February 26, 2021 and April 28, 2021, respectively.

3. An addition of the percentage herein set out shall be made to and imposed on every such interim tax levy or part thereof as established by section 1 of this By-law remaining unpaid after the same shall become due and payable, and shall be collected forthwith by the Tax Collector as if the same had originally been imposed and formed part of such unpaid interim tax levy, as follows:

One and one-quarter percent (1.25%) on the first day of default and on the first day of each calendar month thereafter in which such default continues, but not after the end of the year in which the taxes are levied. Page 263 of 293

4. The remainder of the said real property taxes to be levied in the year 2021, after deducting the amount to be raised under section 2 of this By-law, shall be payable in two (2) instalments (divided, as nearly as practicable, into two (2) equal parts or instalments), the due dates for which shall be set in the 2021 Collection By-law.

5. This By-law shall take effect on and from the date of the passing hereof.

READ A FIRST TIME: January 26, 2021 READ A SECOND TIME: January 26, 2021 PASSED: January 26, 2021

______MAYOR

______CITY CLERK Page 264 of 293

BY-LAW NUMBER 5-2021

OF

THE CORPORATION OF THE CITY OF BRANTFORD

To amend By-law Number 144-88, being a by-law to regulate Parking in the City of Brantford

WHEREAS By-law 177-2019, enacting Public Works-021 Policy to Amend On-Street Parking Regulations was approved by City Council on November 19, 2019; and

WHEREAS the policy permits Parking By-law Amendments meeting specific criteria to be placed before City Council without first being considered by Committee of the Whole – Operations and Administration; and

WHEREAS the following amendments meet the criteria of Public Works-021 Policy and will allow for improvement and better regulation of parking within the City of Brantford;

NOW THEREFORE THE MUNICIPAL COUNCIL OF THE CITY OF BRANTFORD ENACTS AS FOLLOWS:

1. Powell Road – Parking Control

a) THAT Schedule “7” of Parking By-law 144-88 which pertains to “Parking Prohibited at Anytime” BE REPEALED as follows:

SIDE OF LOCATION WHERE PARKING IS NAME OF STREET STREET PROHIBITED

Powell Road East From Blackburn Drive to Gillespie Drive By-law 81-2013

b) THAT Schedule “7” of Parking By-law 144-88 which pertains to “Parking Prohibited at Anytime” BE AMENDED to provide the following:

SIDE OF LOCATION WHERE PARKING IS NAME OF STREET STREET PROHIBITED

Powell Road East From Burgess Crescent to Gillespie Drive

Page 265 of 293

-2-

2. THAT this by-law shall become effective upon the date of its passing, save and except that any provisions of this by-law affecting traffic on highways designated as connecting links, pursuant to Subsection 195(3) of The Highway Traffic Act, as amended, and Subsection 21(1) of The Public Transportation and Highway Improvement Act, as amended, shall not become operative until approved by the Ontario Ministry of Transportation.

READ A FIRST TIME: January 26, 2021

READ A SECOND TIME: January 26, 2021

PASSED: January 26, 2021

______MAYOR

______CITY CLERK Page 266 of 293

BY-LAW NUMBER 6-2021

OF

THE CORPORATION OF THE CITY OF BRANTFORD

To amend By-law Number 144-88, being a By-law to regulate Parking in the City of Brantford

WHEREAS By-law 177-2019, enacting Public Works-021 Policy to Amend On-Street Parking Regulations was approved by City Council on November 19, 2019; and

WHEREAS the policy permits Parking By-law Amendments meeting specific criteria to be placed before City Council without first being considered by Committee of the Whole – Operations and Administration; and

WHEREAS the following amendments meet the criteria of Public Works-021 Policy and will allow for improvement and better regulation of parking within the City of Brantford;

NOW THEREFORE THE MUNICIPAL COUNCIL OF THE CITY OF BRANTFORD ENACTS AS FOLLOWS:

1. George Street – Parking Control

a) THAT Schedule “16” of Parking By-law 144-88 which pertains to “Pick Up Zones” BE REPEALED as follows:

SIDE OF LOCATION OF PICK-UP NAME OF STREET STREET ZONES PERIOD OF TIME

George Street East From a point 20 metres 15 Minutes By-law 4-2015 north of the centre line of 8 am to 4 pm Sheridan Street for a Monday through distance of 30 metres Friday northerly. September 1 to June 30

b) THAT Schedule “16” of Parking By-law 144-88 which pertains to “Pick Up Zones” BE AMENDED to provide the following:

SIDE OF LOCATION OF PICK-UP NAME OF STREET STREET ZONES PERIOD OF TIME

George Street East From a point 20 metres 15 Minutes north of the centre line of 7 am to 6 pm Sheridan Street for a Monday through distance of 60 metres Friday northerly. September 1 to June 30

Page 267 of 293

-2-

2. THAT this by-law shall become effective upon the date of its passing, save and except that any provisions of this by-law affecting traffic on highways designated as connecting links, pursuant to Subsection 195(3) of The Highway Traffic Act, as amended, and Subsection 21(1) of The Public Transportation and Highway Improvement Act, as amended, shall not become operative until approved by the Ontario Ministry of Transportation.

READ A FIRST TIME: January 26, 2021

READ A SECOND TIME: January 26, 2021

PASSED: January 26, 2021

______MAYOR

______CITY CLERK Page 268 of 293

BY-LAW NUMBER 7-2021

OF

THE CORPORATION OF THE CITY OF BRANTFORD

To amend By-law Number 144-88, being a By-law to regulate Parking in the City of Brantford

WHEREAS Committee of the Whole – Operations and Administration of Council of the Corporation of the City of Brantford has recommended to Council for the improvement and better regulation of parking within the City of Brantford; and

WHEREAS Council desires to implement the recommendations of the Committee as aforesaid;

NOW THEREFORE THE MUNICIPAL COUNCIL OF THE CITY OF BRANTFORD ENACTS AS FOLLOWS:

1. Parking By-law 144-88 Amendment – Enbridge Gas Vehicles a) THAT Section 9 (2) of Parking By-law 144-88 BE REPEALED as follows:

(2) No person shall park a vehicle having more than two axles or having more than four tires on any highway within the City of Brantford between the hours of 11:00 p.m. and 6:00 a.m., with the exception of vehicles having more than two axles or having more than four tires that are owned and operated by Union Gas, and only while said Union Gas vehicles are engaged in their official capacity. b) THAT Section 9 (2) of Parking By-law 144-88 BE AMENDED as follows:

(2) No person shall park a vehicle having more than two axles or having more than four tires on any highway within the City of Brantford between the hours of 11:00 p.m. and 6:00 a.m., with the exception of vehicles having more than two axles or having more than hour tires that are owned and operated by Enbridge Gas Inc., and only while said Enbridge Gas Inc. vehicles are engaged in their official capacity. Page 269 of 293

-2-

2. THAT this by-law shall become effective upon the date of its passing, save and except that any provisions of this by-law affecting traffic on highways designated as connecting links, pursuant to Subsection 195(3) of The Highway Traffic Act, as amended, and Subsection 21(1) of The Public Transportation and Highway Improvement Act, as amended, shall not become operative until approved by the Ontario Ministry of Transportation.

READ A FIRST TIME: January 26, 2021

READ A SECOND TIME: January 26, 2021

PASSED: January 26, 2021

______MAYOR

______CITY CLERK Page 270 of 293

BY-LAW NUMBER 8-2021

OF

THE CORPORATION OF THE CITY OF BRANTFORD

To amend By-law Number 144-88, being a by-law to regulate Parking in the City of Brantford

WHEREAS Committee of the Whole – Operations and Administration of Council of the Corporation of the City of Brantford has recommended to Council for the improvement and better regulation of parking within the City of Brantford; and

WHEREAS Council desires to implement the recommendations of the Committee as aforesaid;

NOW THEREFORE THE MUNICIPAL COUNCIL OF THE CITY OF BRANTFORD ENACTS AS FOLLOWS:

1. Grey Street – Parking Control a) THAT Schedule “7” of Parking By-law 144-88 which pertains to “Parking Prohibited at Anytime” BE REPEALED as follows:

LOCATION WHERE PARKING IS NAME OF STREET SIDE OF STREET PROHIBITED

Grey Street North From James Avenue to a point 129 metres By-law 94-2008 west of Rowanwood Avenue

b) THAT Schedule “7” of Parking By-law 144-88 which pertains to “Parking Prohibited at Anytime” BE AMENDED to provide the following:

LOCATION WHERE PARKING IS NAME OF STREET SIDE OF STREET PROHIBITED

Grey Street North From a point 134 metres west of the centre line of Rowanwood Avenue for 92 metres westerly.

Grey Street North From James Avenue to a point 55 metres east of the projected centre line of Cumberland Street.

Cumberland Street West From Grey Street to a point 175 metres south of Grey Street

Page 271 of 293

-2-

2. THAT this by-law shall become effective upon the date of its passing, save and except that any provisions of this by-law affecting traffic on highways designated as connecting links, pursuant to Subsection 195(3) of The Highway Traffic Act, as amended, and Subsection 21(1) of The Public Transportation and Highway Improvement Act, as amended, shall not become operative until approved by the Ontario Ministry of Transportation.

READ A FIRST TIME: January 26, 2021

READ A SECOND TIME: January 26, 2021

PASSED: January 26, 2021

______MAYOR

______CITY CLERK Page 272 of 293 BY-LAW NUMBER 9-2021

OF

THE CORPORATION OF THE CITY OF BRANTFORD

To amend Traffic By-law 37-83, being a by-law to regulate Traffic in the City of Brantford

WHEREAS Committee of the Whole – Operations and Administration of Council of the Corporation of the City of Brantford has recommended to Council for the improvement and better regulation of traffic within the City of Brantford; and

WHEREAS Council desires to implement the recommendations of the Committee as aforesaid;

NOW THEREFORE THE MUNICIPAL COUNCIL OF THE CITY OF BRANTFORD ENACTS AS FOLLOWS:

1. Grey Street – Designated Lanes for Bicycles a) THAT Schedule “14” of Traffic By-law 37-83 which pertains to “Designated Lanes for Bicycles” BE REPEALED as follows:

STREET LIMITS LANES TIMES OR DAYS Grey Street Between James Avenue North, westbound Anytime and a point 129m west of adjacent to shoulder of Rowanwood Avenue roadway

Grey Street Between a point 129m North, westbound Anytime west of Rowanwood adjacent to parking lane Avenue and a point 48m west of Rowanwood Avenue

Grey Street Between James Avenue South, eastbound Anytime and Rowanwood Avenue adjacent to shoulder of roadway b) THAT Schedule “14” of Traffic By-law 37-83 which pertains to “Designated Lanes for Bicycles” BE AMENDED as follows:

STREET LIMITS LANES TIMES OR DAYS Grey Street Between James Avenue North, westbound Anytime and a point 48m west of adjacent to parking lane Rowanwood Avenue

Grey Street Between James Avenue South, eastbound Anytime and Rowanwood Avenue adjacent to curb

Page 273 of 293 -2-

2. THAT this by-law shall become effective upon the date of its passing, save and except that any provisions of this by-law affecting traffic on highways designated as connecting links, pursuant to Subsection 195(3) of The Highway Traffic Act, as amended, and Subsection 21(1) of The Public Transportation and Highway Improvement Act, as amended, shall not become operative until approved by the Ontario Ministry of Transportation.

READ A FIRST TIME: January 26, 2021

READ A SECOND TIME: January 26, 2021

PASSED: January 26, 2021

______MAYOR

______CITY CLERK Page 274 of 293

BY-LAW NUMBER 10-2021

OF

THE CORPORATION OF THE CITY OF BRANTFORD

To amend Traffic By-law 37-83, being a by-law to regulate Traffic in the City of Brantford

WHEREAS Committee of the Whole – Operations and Administration of Council of the Corporation of the City of Brantford has recommended to Council for the improvement and better regulation of traffic within the City of Brantford; and

WHEREAS Council desires to implement the recommendations of the Committee as aforesaid;

NOW THEREFORE THE MUNICIPAL COUNCIL OF THE CITY OF BRANTFORD ENACTS AS FOLLOWS:

1. Thomas Avenue at Pace Avenue – Traffic Control a) THAT Schedule “2” of Traffic By-law 37-83 which pertains to “Yield Right of Way Signs” BE REPEALED as follows:

COLUMN 1 COLUMN 2

Thomas Avenue at Pace Avenue North and South legs of Thomas Avenue By-law 181-96

b) THAT Schedule “1” of Traffic By-law 37-83 which pertains to “Through Highways” BE AMENDED to provide the following:

THROUGH STREET LIMITS

Thomas Avenue From the south side of Sleeth Street to the north side of Pace Avenue

Page 275 of 293 -2-

2. THAT this by-law shall become effective upon the date of its passing, save and except that any provisions of this by-law affecting traffic on highways designated as connecting links, pursuant to Subsection 195(3) of The Highway Traffic Act, as amended, and Subsection 21(1) of The Public Transportation and Highway Improvement Act, as amended, shall not become operative until approved by the Ontario Ministry of Transportation.

READ A FIRST TIME: January 26, 2021

READ A SECOND TIME: January 26, 2021

PASSED: January 26, 2021

______MAYOR

______CITY CLERK Page 276 of 293

BY-LAW NUMBER 11-2021

OF

THE CORPORATION OF THE CITY OF BRANTFORD

To amend Traffic By-law 37-83, being a by-law to regulate Traffic in the City of Brantford

WHEREAS Committee of the Whole – Operations and Administration of Council of the Corporation of the City of Brantford has recommended to Council for the improvement and better regulation of traffic within the City of Brantford; and

WHEREAS Council desires to implement the recommendations of the Committee as aforesaid;

NOW THEREFORE THE MUNICIPAL COUNCIL OF THE CITY OF BRANTFORD ENACTS AS FOLLOWS:

1. 40 km/h Speed Limit – Alfred Street

THAT Schedule “8” of Traffic Bylaw 37-83 which pertains to “Speed Regulations” BE AMENDED to provide the following:

COLUMN 1 COLUMN 2 COLUMN 3

Alfred Street From 20 metres south of Victoria Street to 50 40 km/hour metres south of Mary Street

2. THAT this by-law shall become effective upon the date of its passing, save and except that any provisions of this by-law affecting traffic on highways designated as connecting links, pursuant to Subsection 195(3) of The Highway Traffic Act, as amended, and Subsection 21(1) of The Public Transportation and Highway Improvement Act, as amended, shall not become operative until approved by the Ontario Ministry of Transportation.

READ A FIRST TIME: January 26, 2021

READ A SECOND TIME: January 26, 2021

PASSED: January 26, 2021

______MAYOR

______CITY CLERK Page 277 of 293

BY-LAW NUMBER 12-2021

OF

THE CORPORATION OF THE CITY OF BRANTFORD

By-law to Authorize the Execution of the Transfer Payment Agreement for the Investing in Canada Infrastructure Program (ICIP): Public Transit Stream Between Her Majesty the Queen in Right of the Province of Ontario Represented by the Minister of Transportation for the Province of Ontario and The Corporation of the City of Brantford

WHEREAS Council at its meeting of January 26, 2020 approved Transfer Payment Agreement – Investing in Canada Infrastructure Program (ICIP) – Public Transit Stream Intake One (Ontario) Fund; and

WHEREAS it is deemed expedient to authorize the execution of an Agreement with Her Majesty the Queen in right of the Province of Ontario, represented by the Minister of Transportation for the Province of Ontario for funding under the Investing in Canada Infrastructure Program (ICIP): Public Transit Stream.

NOW THEREFORE, THE COUNCIL OF THE CORPORATION OF THE CITY OF BRANTFORD HEREBY ENACTS AS FOLLOWS:

1. THAT the Mayor and Clerk are hereby authorized to execute on behalf of The Corporation of the City of Brantford the Transfer Payment Agreement for the Investing in Canada Infrastructure Program (ICIP): Public Transit Stream (“Agreement”) between Her Majesty the Queen in right of the Province of Ontario, represented by the Minister of Transportation for the Province of Ontario, and The Corporation of the City of Brantford in a form satisfactory to Legal Services.

2. THAT, the Mayor and Clerk and, as applicable, the delegate specified in Schedule “B” of the Agreement are hereby authorized to execute on behalf of The Corporation of the City of Brantford any amendment to the Agreement or ancillary document necessary to fulfil the ICIP requirements in a form satisfactory to Legal Services.

3. THAT Director Fleet and Transit Services have the delegation of authority to execute any and all required documentation, on behalf of The Corporation of the Page 278 of 293

City of Brantford, as required, under the Investing in Canada Infrastructure Program.

4. THAT The Corporation of the City of Brantford commits to spending Investing in Canada Infrastructure Program funding in accordance with all of the terms and conditions specified in the Agreement.

5. THAT The Corporation of the City of Brantford commits to spending Investing in Canada Infrastructure Program funding only on implementing the approved projects identified in the Agreement.

6. This by-law shall come into force on the day it is passed.

READ A FIRST TIME: January 26, 2021

READ A SECOND TIME: January 26, 2021

PASSED: January 26, 2021

______

MAYOR

______CITY CLERK

Page 279 of 293

BY-LAW NUMBER 13-2021

OF

THE CORPORATION OF THE CITY OF BRANTFORD

By-law to Authorize the Execution of the Transfer Payment Agreement for the Municipal Transit Enhanced Cleaning (MTEC) Funding Between Her Majesty the Queen in Right of the Province of Ontario Represented by the Minister of Transportation for the Province of Ontario and The Corporation of the City of Brantford

WHEREAS Council at its meeting of January 26, 2020 approved Transfer Payment Agreement for the Municipal Transit Enhanced Cleaning (MTEC) Funding; and

WHEREAS it is deemed expedient to authorize the execution of an Agreement with Her Majesty the Queen in right of the Province of Ontario, represented by the Minister of Transportation for the Province of Ontario for funding under the Municipal Transit Enhanced Cleaning (MTEC) Funding.

NOW THEREFORE, THE COUNCIL OF THE CORPORATION OF THE CITY OF BRANTFORD HEREBY ENACTS AS FOLLOWS:

1. THAT the Mayor and Clerk are hereby authorized to execute on behalf of the The Corporation of the City of Brantford the Transfer Payment Agreement for the Municipal Transit Enhanced Cleaning (MTEC) Funding (“Agreement”) between Her Majesty the Queen in right of the Province of Ontario, represented by the Minister of Transportation for the Province of Ontario, and The Corporation of the City of Brantford in a form satisfactory to Legal Services.

2. THAT, the Mayor and Clerk and, as applicable, the delegate specified in Schedule “B” of the Agreement are hereby authorized to execute on behalf of The Corporation of the City of Brantford any amendment to the Agreement or ancillary document necessary to fulfil the MTEC Funding requirements in a form satisfactory to Legal Services.

3. THAT Director Fleet and Transit Services have the delegation of authority to execute any and all required documentation, on behalf of The Corporation of the City of Brantford, as required, under the MTEC Program.

Page 280 of 293

4. THAT The Corporation of the City of Brantford commits to spending MTEC funding in accordance with all of the terms and conditions specified in the Agreement.

5. This by-law shall come into force on the day it is passed.

READ A FIRST TIME: January 26, 2021

READ A SECOND TIME: January 26, 2021

PASSED: January 26, 2021

______

MAYOR

______CITY CLERK

Page 281 of 293

BY-LAW NUMBER 14-2021

OF

THE CORPORATION OF THE CITY OF BRANTFORD

Being a By-law to authorize the Arrowdale Community Park Development Project and to make provision for the financing of the foregoing

WHEREAS the Municipal Council of The Corporation of the City of Brantford considers it necessary and expedient to undertake the Arrowdale Community Park Development Project;

AND WHEREAS the capital costs of undertaking the Arrowdale Community Park Development Project will be defrayed through the issuance of long-term debt and this debt will be paid from general municipal tax rates;

AND WHEREAS the Treasurer of The Corporation of the City of Brantford ("the City") has calculated an updated limit for the City using its most recent financial debt and obligation limit determined by the Ministry of Municipal Affairs in accordance with the provisions of O. Reg. 403/02 (the "limit"), has calculated the estimated annual amount payable by the Corporation in respect to the work described in this by- law, and has determined that such estimated annual amount payable does not exceed the limit;

NOW THEREFORE THE MUNICIPAL COUNCIL OF THE CORPORATION OF THE CITY OF BRANTFORD ENACTS AS FOLLOWS:

1. That the Arrowdale Community Park Development Project is hereby approved.

2. That the capital costs of the Arrowdale Community Park Development Project, estimated at $4,000,000.00, are to be paid as follows:

(a) From the issuance of debentures or prescribed financial instruments (including bank loans authorized by O. Reg. 276/02)) of which the choice, timing and amount shall be determined by the Treasurer based on his or her estimates of the likely revenues to be received by the City pursuant to items (b) through (e) below, but in any event shall not exceed four million dollars ($4,000,000.00), shall bear interest at such rate as may be negotiated by the Treasurer, and shall have a term not to exceed twenty (20) years, and shall meet the requirements of the Municipal Act and the applicable regulations thereunder,

(b) From any amounts budgeted for purposes of the Arrowdale Community Park Development Project in any applicable City Budget.

3. The cost of servicing the said debentures or prescribed financial instruments shall be an annual operating cost of the City.

4. Where the Treasurer has elected to proceed with a bank loan pursuant to O. Reg. 276/02, the Mayor and Clerk are hereby authorized to execute a bank loan agreement authorized by O. Reg. 276/02 if such agreement has been approved by the Treasurer and the City Solicitor, without the necessity of obtaining specific approval for such agreement by Council.

5. That the Mayor and Treasurer of the City are hereby authorized to obtain temporary advances at the prevailing rate or rates of interest, represented by a promissory note or promissory notes or by way of overdraft or otherwise not exceeding four million dollars ($4,000,000.00) to meet the long-term debt portion of the cost of the said works pending the completion thereof.

Page 282 of 293

6. A promissory note or notes or other vouchers, sealed with the Corporate seal and signed on behalf of the City by the Mayor and Treasurer thereof, for the advances from time to time obtained under the authority hereof and interest thereon, may be given providing for the repayment of or representing the said advances with interest thereon as aforesaid.

7. That the Treasurer is hereby authorized and directed to apply all monies received from the debentures or prescribed financial instruments issued pursuant to this By- law and applicable to such work first in repayment of such temporary advances with interest thereon as aforesaid and thereafter to defray the cost of the said works.

8. If any provision or requirement of this By-law, or the application thereof to any person, shall to any extent be held to be invalid or unenforceable by any court of competent jurisdiction, the remainder of this By-law, or the application of such provisions or requirements to all persons other than those in respect of whom it is held to be invalid or unenforceable, shall not be affected thereby and each provision and requirement of this By-law shall be separately valid and enforceable to the extent provided by law.

READ A FIRST TIME: JANUARY 26, 2021 READ A SECOND TIME: JANUARY 26, 2021 PASSED: JANUARY 26, 2021

Mayor

Clerk

2 Page 283 of 293

EXPLANATORY NOTE

TO

BY-LAW NO. 15-2021

Pursuant to Section 39 of the Planning Act, as amended, the council of a local municipality may, in a By-law passed under Section 34, authorize the temporary use of land, buildings and structures for any purpose set out therein that is otherwise prohibited by the by-law.

The purpose of this By-law is to amend Zoning By-law No. 160-90 to permit the use of motor homes and travel trailers (recreational vehicles) for temporary occupancy in order to provide an alternative form of accommodation during the COVID-19 pandemic for front-line workers, individuals that may have tested positive for COVID-19 or for individuals that need a location to quarantine away from others in the household. The temporary use by-law will establish regulations for a period not exceeding 3 years, but can be extended for an additional 3 years or rescinded at any time by Council.

File No. PZ-09-20 Applicant: City of Brantford Report No. 2021-66 Page 284 of 293

By-law No. 15-2021 Page 2

BY-LAW NUMBER 15-2021

-OF-

THE CORPORATION OF THE CITY OF BRANTFORD

To amend By-law No. 160-90, being a By-law to regulate the use of lands and the location and use of buildings and structures in the City of Brantford.

******************************************************* WHEREAS the Council of the Corporation of the City of Brantford desires that By-law No. 160-90, as amended, be further amended as hereinafter set out;

AND WHEREAS by resolutions passed on April 28, 2020 and as amended November 24, 2020, Council has authorized Staff to prepare a Temporary Use By-law to permit the use of motor homes and travel trailers (recreational vehicles) for temporary occupancy by front line workers or those infected/impacted by COVID-19 until the Declaration of Emergency expires or is otherwise terminated;

AND WHEREAS Brantford’s Comprehensive Zoning By-Law (160-90) contains certain provisions in relation to the storage or parking of motor homes and travel trailers, which restrict the usage of these vehicles as a location for temporary occupancy during the COVID-19 pandemic;

AND WHEREAS under Section 39 of the Planning Act, as amended, the Council of a local municipality may, in a By-law passed under Section 34, authorize the temporary use of land, buildings and structures for any purpose set out therein that is otherwise prohibited by the By-law;

AND WHEREAS such amendment will be within the terms and intent of the Official Plan for the City of Brantford;

NOW THEREFORE THE MUNICIPAL COUNCIL OF THE CORPORATION OF THE CITY OF BRANTFORD UNDER THE PROVISION OF SECTION 39 OF THE PLANNING ACT R.S.O. 1990 HEREBY ENACTS AS FOLLOWS:

1. TEMPORARY EXEMPTIONS TO BY-LAW NO. 160-90

.1 Notwithstanding Section 6.18.8 of the By-law, the outdoor storage or parking of a motor home or travel trailer in a RE, R1A, R1B, R1C, R1D, R2, R3, or RC Zone for temporary occupancy during the COVID-19 pandemic, shall be permitted in a minimum required yard subject to the following regulations:

.1 Motor homes and travel trailers shall only be permitted on a driveway.

.2 That motor homes and travel trailers shall maintain a minimum setback Page 285 of 293

By-law No. 15-2021 Page 3

of 1.0 m from city sidewalks, or (where there is no sidewalk) from the curb or road edge to preserve sight lines.

.3 That the storage and use of motor homes and travel trailers shall not be permitted on corner lots to preserve sight lines.

.4 That the storage and disposal of sewage shall comply with all applicable Provincial and City Standards.

.5 That the storage and use of motor homes and travel trailers shall comply with any applicable requirements of the Grand River Conservation Authority and shall be consulted with accordingly, where applicable.

.6 That the use of generators for motor homes and travel trailers shall be prohibited.

That all the provisions of Section 6.18.8 to this By-law, and all other provisions of this By-law, as amended, that are consistent with the provisions herein contained, shall continue to apply mutatis mutandis.

3. EFFECTIVE AND EXPIRYT DATE

.1 THAT this Bylaw shall become effective from and after the date of passing thereof, and shall expire on January 26, 2024 unless extended by further resolution of Council.

READ THE FIRST TIME: JANUARY 26, 2021

READ THE SECOND TIME: JANUARY 26, 2021

PASSED: JANUARY 26, 2021

______MAYOR

______CITY CLERK

Page 286 of 293

EXPLANATORY NOTE

TO

BY-LAW NO. 16-2021

This By-law is applied to the former County of Brant lands which are now within the City of Brantford. Pursuant to Section 39 of the Planning Act, as amended, the council of a local municipality may, in a By-law passed under Section 34, authorize the temporary use of land, buildings and structures for any purpose set out therein that is otherwise prohibited by the by-law.

The purpose of this By-law is to amend Zoning By-law No. 61-16 to permit the use of motor homes and travel trailers (recreational vehicles) for temporary occupancy in order to provide an alternative form of accommodation during the COVID-19 pandemic for front-line workers, individuals that may have tested positive for COVID-19 or for individuals that need a location to quarantine away from others in the household. The temporary use by-law will establish regulations for a period not exceeding 3 years, but can be extended for an additional 3 years or rescinded at any time by Council.

File No. PZ-09-20 Applicant: City of Brantford Report No. 2021-66 Page 287 of 293

By-law No. 16-2021 Page 2

BY-LAW NUMBER 16-2021

-OF-

THE CORPORATION OF THE CITY OF BRANTFORD

Being a Bylaw to amend County of Brant By-law No. 61-16 as it Affects the “annexed area” Described in the Order Made Under the Municipal Act, 2001, S.O. 2001, c.25 CITY OF BRANTFORD, COUNTY OF BRANT

******************************************************* WHEREAS the Council of The Corporation of The City of Brantford has considered an amendment to the County of Brant Zoning By-law 61-16, as it applies to the annexed area, as defined in the Minister’s Order, in accordance with the provisions of the Planning Act, R.S.O. 1990, c. P.13, as amended, Section 34;

AND WHEREAS Section 8(2) of the Minister’s Order Made Under the Municipal Act, 2001, S.O. 2001, c.25 CITY OF BRANTFORD, COUNTY OF BRANT Dated December 13, 2016 (the “Minister’s Order”) states that By-laws passed under Sections 17, 34, 38, 39 or 41 of the Planning Act or a predecessor of those sections shall remain in force until amended or repealed by Brantford;

AND WHEREAS the Council of the Corporation of the City of Brantford desires that By-law No.61-16, (as it relates to the lands now within the City of Brantford) as amended, be further amended as herein set out;

AND WHEREAS by resolutions passed on April 28, 2020 and as amended November 24, 2020, Council has authorized Staff to prepare a Temporary Use By-law to permit the use of motor homes and travel trailers (recreational vehicles) for temporary occupancy by front line workers or those infected/impacted by COVID-19 until the Declaration of Emergency expires or is otherwise terminated;

AND WHEREAS the County of Brant’s Comprehensive Zoning By-Law (61-16) contains certain provisions in relation to the storage or parking of motor homes and travel trailers, which restrict the usage of these vehicles as a location for temporary occupancy during the COVID-19 pandemic;

AND WHEREAS under section 39 of the Planning Act, as amended, the Council of a local municipality may, in a By-law passed under Section 34, authorize the temporary use of land, buildings and structures for any purpose set out therein that is otherwise prohibited by the By-law;

AND WHEREAS such amendment will be within the terms and intent of the Official Plan for the County of Brant:

Page 288 of 293

By-law No. 16-2021 Page 3

NOW THEREFORE THE MUNICIPAL COUNCIL OF THE CORPORATION OF THE CITY OF BRANTFORD UNDER THE PROVISION OF SECTION 39 OF THE PLANNING ACT R.S.O. 1990 HEREBY ENACTS AS FOLLOWS:

1. TEMPORARY EXEMPTIONS TO BY-LAW NO. 160-90

.1 Notwithstanding Section 5.14 of the By-law, the outdoor storage or parking of a recreational vehicles, specifically a motor home or travel trailer in an Agricultural Zone (A) and in any Non-Urban Residential Zone (SR, RR, RH) (Zoning By-law 61-16) for temporary occupancy during the COVID-19 pandemic, shall be permitted in a minimum required yard subject to the following regulations:

.1 Motor homes and travel trailers shall only be permitted on a driveway.

.2 That motor homes and travel trailers shall maintain a minimum setback of 1.0 m from city sidewalks, or (where there is no sidewalk) from the curb or road edge to preserve sight lines.

.3 That the storage and use of motor homes and travel trailers shall not be permitted on corner lots to preserve sight lines.

.4 That the storage and disposal of sewage shall comply with all applicable Provincial and City Standards.

.5 That the storage and use of motor homes and travel trailers shall comply with any applicable requirements of the Grand River Conservation Authority and shall be consulted with accordingly, where applicable.

.6 That the use of generators for motor homes and travel trailers shall be prohibited.

That all the provisions of Section 5.14 to this By-law, and all other provisions of this By-law, as amended, that are consistent with the provisions herein contained, shall continue to apply mutatis mutandis.

Page 289 of 293

By-law No. 16-2021 Page 4

3. EFFECTIVE AND EXPIRY DATE

.1 THAT this By-law shall become effective from and after the date of passing thereof, and shall expire on January 26, 2024 unless extended by further resolution of Council.

READ THE FIRST TIME: JANUARY 26, 2021

READ THE SECOND TIME: JANUARY 26, 2021

PASSED: JANUARY 26, 2021

______MAYOR

______CITY CLERK

Page 290 of 293

BY-LAW NUMBER 17-2021

-OF-

THE CORPORATION OF THE CITY OF BRANTFORD

Being a By-law of the City of Brantford to relieve certain parts of lots or blocks from the provisions of Section 50(5) of the Planning Act, R.S.O. 1990 c.P.13, as amended (Part Lot Control).

*********************************

WHEREAS Section 50(5) of the Planning Act, 1990 designates lands within Registered Plans of Subdivision to the provisions of Part Lot Control;

AND WHEREAS Section 50(7) of said Act grants the Council of a local Municipality the ability to enact by-laws relieving lands in registered Plans of Subdivision of the provisions of Part Lot Control;

AND WHEREAS the Municipal Council of The Corporation of the City of Brantford deems it expedient to relieve certain lands as hereinafter described from the provisions of Part Lot Control;

NOW THEREFORE THE MUNICIPAL COUNCIL OF THE CORPORATION OF THE CITY OF BRANTFORD UNDER THE PROVISIONS OF SECTIONS 50(7) OF THE PLANNING ACT 1990 HEREBY ENACTS AS FOLLOWS:

1. THAT Part Lot Control, as provided for in Section 50(5) of the Planning Act, shall not apply to Part of Lot 1, Block B, Registered Plan 94 (municipally known as 4A-C Harris Avenue).

2. THAT this by-law shall be restricted in its application to divide the lands on Part of Lot ‘1’, Block ‘B’ according to the parts on Reference Plan 2R-8530, and to create an access easement (Part 2, 2R-8530), and maintenance easements (Parts 1, 4 and 6 on 2R-8530) as detailed in Schedule ‘A’.

3. THAT this exemption from the provisions of Section 50(5) of the Planning Act shall expire on January 26, 2024.

That this By-law shall be effective immediately upon its passage.

READ THE FIRST TIME January 26, 2021

READ THE SECOND TIME January 26, 2021

PASSED January 26, 2021

______MAYOR

______CLERK

Page 291 of 293

SCHEDULE “A” TO BY-LAW NO.17-2021

Part of Lot ‘1’, Block B, Registered Plan 94 Reference Plan 2R-8530

BLOCK PART SUBJECT TO EASEMENT TOGETHER WITH EASEMENT

Part of 1, 2,3 Over Part 1 and 2 Over Parts 4 and 6 Lot ‘1’, Block 4,5 Over Part 4 Over Parts 1, 2, and 6 ‘B’ 6,7 Over Part 6 Over Part 1 and 4

Page 292 of 293

BY-LAW NUMBER 118-2021 OF THE CORPORATION OF THE CITY OF BRANTFORD

Being a By-law to Confirm the Proceedings of the Council of The Corporation of the City of Brantford with respect to the Meeting held on January 26, 2021

WHEREAS section 5 of the Municipal Act, 2001, as amended, provides that the powers of a municipality shall be exercised by its Council and that, except where it is specifically authorized to do otherwise, a municipal power shall be exercised by by-law; and

WHEREAS in many cases action that is taken or authorized to be taken by Council does not lend itself to the passage of an individual by-law; and

WHEREAS it is deemed expedient that the proceedings of the Council of The Corporation of the City of Brantford at the Meeting held on January 26, 2021 be adopted, ratified and confirmed by by-law;

NOW THEREFORE THE COUNCIL OF THE CORPORATION OF THE CITY OF BRANTFORD enacts as follows:

1. That the actions of the Council of The Corporation of the City of Brantford at its Meeting held on January 26, 2021 in respect of each motion, resolution and other action passed and taken by the Council at its said meeting is, except where the prior or subsequent approval of another approval authority or review body, including without limitation a tribunal, board or court, is by law required, hereby adopted, ratified and confirmed as if all such proceedings were expressly embodied in this By-law.

2. That where no individual by-law has been or is passed with respect to the taking of any action authorized at the above-mentioned meeting or with respect to the exercise of any powers by the Council at the above-mentioned meeting, then this By-law shall be deemed for all purposes to be the by-law required for approving, authorizing and the taking of any action authorized therein or thereby, or required for the exercise of any powers therein by the Council.

3. That the Mayor and the appropriate officials of The Corporation of the City of Brantford are hereby authorized and directed to do all things necessary to give effect to the actions of the Council referred to in the preceding section(s) or to obtain approvals where required.

Page 293 of 293 Confirming By-law – January 26, 2021 Page 2

4. That, except where otherwise provided, the Mayor and City Clerk are hereby authorized and directed to execute all documents necessary in that behalf and to affix thereto the corporate seal of The Corporation of the City of Brantford.

READ A FIRST TIME: JANUARY 26, 2021 READ A SECOND TIME: JANUARY 26, 2021 PASSED: JANUARY 26, 2021

______MAYOR

______CLERK