Minutes of the Regular Meeting of the Stafford County School Board Held April 27, 2010, at 7:00 P.M., at the Alvin York Bandy Administration Complex

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MINUTES OF THE REGULAR MEETING OF THE STAFFORD COUNTY SCHOOL BOARD HELD APRIL 27, 2010, AT 7:00 P.M., AT THE ALVIN YORK BANDY ADMINISTRATION COMPLEX. THE FOLLOWING MEMBERS WERE PRESENT: DANA H. REINBOLDT, CHAIRMAN; PATRICIA A. HEALY, VICE CHAIRMAN; MEG G. BOHMKE; STEPHANIE J. JOHNSON; PATRICIA M. MANCINI; DOREEN M. PHILLIPS; AND TY A. SCHIEBER. ALSO PRESENT WERE DAVID E. SAWYER, SUPERINTENDENT; AND CATHY L. TORKOS, CLERK OF THE BOARD.

1. CALL TO ORDER The Chairman called the meeting to order.

2. CLOSED SESSION – NONE

3. CLOSED SESSION CERTIFICATION/ACTION - NONE

4. INVOCATION AND PLEDGE OF ALLEGIANCE A moment of silence was observed at this time followed by the Pledge of Allegiance and Presentation of Colors by the Brooke Point High School Navy JROTC.

5. APPROVAL OF AGENDA – APPROVED AS AMENDED IT WAS MOVED BY PATRICIA A. HEALY AND SECONDED BY PATRICIA M. MANCINI THAT THE SCHOOL BOARD APPROVE THE AGENDA AS AMENDED. Final Resolution: Motion Carries Yea: Meg G. Bohmke, Patricia A. Healy, Stephanie J. Johnson, Patricia M. Mancini, Doreen M. Phillips, Dana H. Reinboldt, Ty A. Schieber

6. AWARDS/RECOGNITIONS 6.01 Awards - None

6.02 RECOGNITION: APPROVE A PROCLAMATION DESIGNATING MAY 4, 2010 AS NATIONAL TEACHER APPRECIATION DAY IN STAFFORD COUNTY PUBLIC SCHOOLS – APPROVED IT WAS MOVED BY STEPHANIE J. JOHNSON AND SECONDED BY TY A. SCHIEBER THAT THE SCHOOL BOARD APPROVE THE FOLLOWING PROCLAMATION:

NATIONAL TEACHER APPRECIATION DAY PROCLAMATION

WHEREAS, teachers make public schools great; and

WHEREAS, teachers work to open students' minds to ideas, knowledge and dreams; and

WHEREAS, teachers keep American democracy alive by laying the foundation for good citizenship; and

WHEREAS, teachers fill many roles, as listeners, explorers, role models, motivators and mentors; and

WHEREAS, teachers continue to influence us long after our school days are only memories;

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WHEREAS, teachers should be accorded high public esteem, reflecting the value the community places on public education; and

WHEREAS, it is appropriate that teachers be recognized for their dedication and commitment to educating our children;

NOW, THEREFORE, LET IT BE RESOLVED that the Stafford County School Board, Stafford, Virginia, do hereby proclaim Tuesday, May 4, 2010, as National Teacher Appreciation Day in Stafford County Public Schools.

We urge that all citizens observe this day by taking time to recognize and acknowledge the impact of teachers on our lives. nd Signed this 27 day of April, 2010.

Final Resolution: Motion Carries Yea: Meg G. Bohmke, Patricia A. Healy, Stephanie J. Johnson, Patricia M. Mancini, Doreen M. Phillips, Dana H. Reinboldt, Ty A. Schieber

7. SPECIAL PRESENTATIONS – NONE

8. CITIZEN COMMENTS The following citizens spoke opposed to any reduction in force of support services personnel and approve the Superintendent’s budget recommendations: Phil Nichols, Falmouth District Merrill Mollick, Garrisonville District Glenda Breninger, Hartwood District Anne Sharpe, Garrisonville District

Art Hart (also representing George Washington) – provided an update of Victory Garden Projects at Stafford, Widewater, and Anthony Burns elementary schools.

9. BOARD MEMBERS REPORTS 9.01 Board Committee Reports Ms. Bohmke reported that the Commonwealth Governor School (CGS) selected their final candidate to replace Dr. David Baker who is retiring June 30. A Special Called Meeting of the CGS is scheduled for April 28, 2010 at 1:00 p.m. to discuss and consider approval of the chosen candidate. If approved, the Spotsylvania School Board will act on this matter at their meeting scheduled for May 10, 2010.

Ms. Mancini requested at this time information on the Base Closure and Realignment Commission situation to assist the Capital Improvement Planning Advisory Committee with its discussions.

Mr. Schieber attended the Park Ridge Elementary School playground dedication held on Saturday, April 24, 2010 in memory of Principal Christine Primo’s son Nicholas Boyd Primo.

9.02 Board Comments Ms. Phillips thanked everyone who spoke under citizen comments; and shared information regarding the various funding contributions made possible by the efforts of Resource Development Office and the value of this position.

Ms. Johnson attended the Thinkfinity event held at Gayle Middle School and extended thanks to

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staff and volunteers who helped make this a success and also shared that Thinkfinity is a web site that has many items for children to do over the summer; and extended thanks and appreciation to the Economic Development Commission Office and Career and Technical Education Programs Director Kathy Burant for including her in meetings regarding the community business needs from the students once they leave high school.

Ms. Healy shared comments regarding the successful reading challenge held at Rockhill Elementary School and extended special congratulations to Principal Marilyn Butters; extended thanks to everyone who helped make the proms and after prom events a success at Mountain View and Colonial Forge high schools held this past weekend; and encouraged all families to thank a teacher during National Teacher Appreciation Day.

Ms. Mancini extended thanks to everyone who spoke under citizen comments; shared her appreciation that the School Board voted to give the step increase to employees; attended the Partnership Breakfast held on April 23, 2010; and extended thanks and appreciation to her colleagues for their professional conduct during the budget deliberation process.

Ms. Bohmke extended thanks to everyone who shared their comments on the compensation issue; attended Conway Elementary School’s successful First Annual Race for Health fundraiser event held on April 18, 2010; shared information regarding Conway Elementary School’s first Dream Catchers Day event designed for children with special needs and their families; attended the Gayle Middle School’s Thinkfinity event sponsored by The Verizon Foundation and shared that the school received a $25,000 grant that will help train teachers to place more technology in the classrooms; reported that Board of Supervisor Gary Snellings and herself spoke to 16 student ambassadors from the Fredericksburg/Stafford area on April 18, 2010, and shared that these students have scheduled a trip through England and France that will enhance their educational and cultural experiences; reported that the Naval JROTC commissioned 64 cadets at Stafford High School on April 22, 2010 and was the first year of this program and specifically thanked teachers Mr. Martinez and Mr. Hill for their efforts and dedication to the students; concurred with Ms. Healy’s comments regarding the After Prom events; and extended thanks and appreciation to the Resource Development Office, specifically Director Ron Singleton, for the partnership breakfast held on April 23 and specifically thanked Chairman of the Economic Development Authority Don Newlin for their department’s sponsorship of this event.

Ms. Reinboldt attended the Partnership Breakfast held on April 23 and shared that Stafford County Public Schools also helped sponsor part of this event; and requested members to be prepared at the May 3 work session to determine a date for a Capital Improvement Planning work session to prepare representatives for the Joint School Working Committee meeting requested by the Board of Supervisors. Ms. Reinboldt also shared with members the need to approve its budget by May 4, 2010 to meet the May 4 deadline of notifications to licensure or certification held employees should the actions of the board cause the reduction or non-renewal of contracts. Members agreed to move the May 3 budget work session from 8:30 a.m. to 3:00 p.m. with a Special Called Meeting immediately after to consider and adopt its FY 2011 budget. A Closed Session meeting was also scheduled should it be needed to comply with the confidential matters associated with this action. This time would also allow employees and the public to attend this meeting.

10. SUPERINTENDENT REPORT Dr. Sawyer extended thanks and appreciation to staff and the successful partnership breakfast; extended thanks and appreciation to colleagues who spoke under citizen comments; and shared with members that the Stafford County Administrator has requested the School Board to

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certify, in writing, that the School Board will be responsible for the payment of all debt service on the QSCB bonds and also stated that this is the first time the division has been asked to take such action. Dr. Sawyer also shared with members his planned announcement for Wednesday, with the board’s concurrence, that the close of business on May 14, 2010 will be the last day for the extended school day, with May 28, 2010 still needed as a full day to make up the missed instructional time. Some members expressed some concerns they received about having a full day the Friday before a holiday, however, the majority of the members agreed with this request and Dr. Sawyer was directed to go forward with his announcement as planned.

11. CONSENT ITEMS – APPROVED AS AMENDED IT WAS MOVED BY STEPHANIE J. JOHNSON AND SECONDED BY DOREEN M. PHILLIPS THAT THE SCHOOL BOARD APPROVE THE CONSENT AGENDA AS AMENDED.

Final Resolution: Motion Carries Yea: Meg G. Bohmke, Patricia A. Healy, Stephanie J. Johnson, Patricia M. Mancini, Doreen M. Phillips, Dana H. Reinboldt, Ty A. Schieber

The Consent Agenda items were as follows:

11.01 Approve the Minutes for the April 12, 2010 FY 2010 Budget Work Session and the April 13, 2010 (Revised) Regular Meeting;

11.02 Approve the Revised April 27, 2010 Personnel Report of Resignations and Appointments; and

11.03 Approve Unusual Field Trip Requests Contingent Upon Safety Considerations and World Events.

12. ACTION ITEMS SUPERINTENDENT ANNOUNCES APPOINTMENT Dr. Sawyer announced the appointment of Brenda O’Brien as Director of Payroll and Benefits.

Ms. Reinboldt requested that the Chief Academic Officer vacancy caused by Ms. Andrea Bengier’s retirement on July 1, 2010 be filled by the new superintendent. There was no objection to this request.

12.01 APPROVE THE 2010-2011 STAFFORD HEAD START REFUNDING APPLICATION FOR $1,587,492; INCLUDING THE PHILOSOPHY, POLICY COUNCIL BYLAWS, POLICIES, ANNUAL SELF ASSESSMENT, ANNUAL PLAN AND GOALS - APPROVED IT WAS MOVED BY DOREEN M. PHILLIPS AND SECONDED BY PATRICIA A. HEALY THAT THE SCHOOL BOARD APPROVE THIS REQUEST. Final Resolution: Motion Carries Yea: Meg G. Bohmke, Patricia A. Healy, Stephanie J. Johnson, Patricia M. Mancini, Doreen M. Phillips, Dana H. Reinboldt, Ty A. Schieber

12.02 APPROVE THE HIGH SCHOOL SUMMER CAMPS AS DELINEATED IN THE AGENDA ITEM AND REQUESTED BY PRINCIPALS - APPROVED IT WAS MOVED BY PATRICIA M. HEALY AND SECONDED BY DOREEN M. PHILLIPS THAT THE SCHOOL BOARD APPROVE THIS REQUEST. Final Resolution: Motion Carries Yea: Meg G. Bohmke, Patricia A. Healy, Stephanie J. Johnson, Patricia M. Mancini, Doreen M. Phillips, Dana H. Reinboldt, Ty A. Schieber

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12.03 APPROVE THE SUMMER SCHOOL PROGRAM PROPOSAL FOR 2010 - APPROVED IT WAS MOVED BY PATRICIA M. MANCINI AND SECONDED BY MEG G. BOHMKE THAT THE SCHOOL BOARD APPROVE THIS REQUEST. Final Resolution: Motion Carries Yea: Meg G. Bohmke, Patricia A. Healy, Stephanie J. Johnson, Patricia M. Mancini, Doreen M. Phillips, Dana H. Reinboldt, Ty A. Schieber

12.04 APPROVE CAREER AND TECHNICAL EDUCATION FAMILY AND CONSUMER SCIENCES PROGRAM AND FACILITY UPGRADES AT A.G. WRIGHT MIDDLE SCHOOL IN THE AMOUNT OF $104,422.66 FROM PERKINS FUNDS ($48,390.48); STATE EQUIPMENT FUNDS ($45,532.18); AND LOCAL FUNDS FROM CAREER AND TECHNICAL EDUCATION ($1,500) AND FACILITIES AND PLANNING ($9,000) - APPROVED IT WAS MOVED BY PATRICIA A. HEALY AND SECONDED BY TY A. SCHIEBER THAT THE SCHOOL BOARD APPROVE THIS REQUEST. Final Resolution: Motion Carries Yea: Meg G. Bohmke, Patricia A. Healy, Stephanie J. Johnson, Patricia M. Mancini, Doreen M. Phillips, Dana H. Reinboldt, Ty A. Schieber

12.05 APPROVE THE STAFFORD HEAD START COLA APPLICATION FOR $32,584 - APPROVED IT WAS MOVED BY STEPHANIE J. JOHNSON AND SECONDED BY DOREEN M. PHILLIPS THAT THE SCHOOL BOARD APPROVE THIS REQUEST. Final Resolution: Motion Carries Yea: Meg G. Bohmke, Patricia A. Healy, Stephanie J. Johnson, Patricia M. Mancini, Doreen M. Phillips, Dana H. Reinboldt, Ty A. Schieber

12.06 APPROVE APPOINTMENTS TO THE SCHOOL BOARD'S ADVISORY COMMITTEES - APPROVED IT WAS MOVED BY STEPHANIE J. JOHNSON AND SECONDED BY MEG G. BOHMKE THAT THE SCHOOL BOARD APPROVE THIS REQUEST. Final Resolution: Motion Carries Yea: Meg G. Bohmke, Patricia A. Healy, Stephanie J. Johnson, Patricia M. Mancini, Doreen M. Phillips, Dana H. Reinboldt, Ty A. Schieber

THE FOLLOWING ITEM WAS SUBMITTED FOR THE SCHOOL BOARD’S INFORMATION BUT WAS MOVED FOR DISCUSSION AND ACTION AT THIS MEETING

12.07 CONSIDER THE COMMUNICATION FROM CHAIRMAN DUDENHEFER, BOARD OF SUPERVISORS, RELATIVE TO THE SCHOOL BOARD’S USE OF SEPARATE AUDITORS FOR FY 2010 IT WAS MOVED BY PATRICIA M. MANCINI AND SECONDED BY TY A. SCHIEBER THAT THE SCHOOL BOARD MOVE THIS ITEM FOR CONSIDERATION AND ACTION. Final Resolution: Motion Carries Yea: Meg G. Bohmke, Patricia M. Mancini, Dana H. Reinboldt, Ty A. Schieber Nay: Patricia A. Healy, Stephanie J. Johnson, Doreen M. Phillips

IT WAS MOVED BY PATRICIA M. MANCINI THAT THE SCHOOL BOARD HONOR THE SCHOOL BOARD’S CONTRACT SIGNED IN GOOD FAITH IN DECEMBER 2009. The motion died for lack of a second.

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IT WAS MOVED BY TY A. SCHIEBER AND SECONDED BY MEG G. BOHMKE THAT THE SCHOOL BOARD DIRECT STAFF TO DISCUSS THE POSSIBILITY OF DESCOPING THE SCHOOL BOARD’S CONTRACT WITH ROBINSON, FARMER, AND COX TO INCLUDE JUST THE ACTIVITY FUNDS; REPORT BACK TO THE BOARD REGARDING THEIR RESPONSE AND POTENTIAL CONCERNS REGARDING PENALTIES FOR AMENDING THE CONTRACT; APPROACH THE COUNTY REGARDING THE SPECIFIC RULES OF ENGAGEMENT FOR A JOINT AUDIT TO ADDRESS THE DIVISION’S SPECIFIC CONCERNS REGARDING THE REQUIREMENT FOR A SEPARATE LETTER OF ENGAGEMENT AND THE OPPORTUNITY TO MEET WITH THE AUDIT FIRM; AND ALL OCCUR BY FRIDAY, APRIL 30, 2010, AND IF NOT POSSIBLE BY THIS DATE, OPEN TO SUGGESTIONS.

After further debate and discussion, Mr. Schieber withdrew his above motion.

IT WAS MOVED BY PATRICIA A. HEALY AND SECONDED BY TY A. SCHIEBER THAT THE SCHOOL BOARD DIRECT DR. DAVID SAWYER PREPARE A LETTER FROM SCHOOL BOARD CHAIRMAN DANA REINBOLDT TO BOARD OF SUPERVISORS CHAIRMAN MARK DUDENHEFER THAT OUTLINES THE TERMS OF THE SCHOOL BOARD IN ORDER TO CONSIDER SHARING AN AUDITOR TO INCLUDE A DRAFT SEPARATE ENGAGEMENT LETTER ATTACHED. THE LETTER SHOULD BE REVIEWED BY LEGAL COUNSEL AND THE FOLLOWING TERMS INCLUDED: INTERVIEW THE COUNTY’S SELECTED AUDITOR TO DETERMINE IF THE FIRM WILL MEET THE SCHOOL DIVISION’S NEEDS; REQUEST A SEPARATE ENGAGEMENT LETTER/CONTRACT FOR THE SCHOOL DIVISION AUDIT SHOULD IT BE THE DESIRE OF THE SCHOOL DIVISION TO CONTRACT WITH THIS FIRM; REQUEST THAT THE BOARD OF SUPERVISORS BE RESPONSIBLE FOR ANY ASSOCIATED PENALTIES SHOULD THE SCHOOL BOARD ELECT TO CANCEL OR AMEND ITS CURRENT AUDIT CONTRACT; AND REQUIRE A VOTE BY THE BOARD OF SUPERVISORS THEIR AGREEMENT WITH THESE TERMS. LEGAL COUNSEL WILL ALSO REVIEW THE DIVISION’S CURRENT CONTRACT AND THIS MATTER WILL BE PRESENTED TO THE SCHOOL BOARD FOR CONSIDERATION AND ACTION AT THE MAY 11, 2010 MEETING. Final Resolution: Motion Carries Yea: Meg G. Bohmke, Patricia A. Healy, Stephanie J. Johnson, Ty A Schieber Nay: Patricia M. Mancini, Doreen M. Phillips, and Dana H. Reinboldt

13. INFORMATION ITEMS 13.01 Review of Special Education Annual Plan and Report 2010-2011 Action will be requested at the May 11, 2010 meeting.

13.02 Approve the Adoption and Purchase of Social Studies Textbooks in the Amount of $434,036.10 from Budgeted Textbook Funding Action will be requested at the May 11, 2010 meeting.

13.03 Approve the Adoption and Purchase of ESL Social Studies Textbooks in the Amount of $1,806.20 from Budgeted Textbook Funding Action will be requested at the May 11, 2010 meeting.

13.04 Approve the Adoption and Purchase of Career and Technical Education Textbooks in the Amount of $188,959.05 Action will be requested at the May 11, 2010 meeting.

13.05 Approve the Award of a Construction Contract in the Amount of $1,287,000.00 Using VPSA 2010A Funds to Roof Systems of Virginia, Inc., of 501 Jefferson Davis Highway,

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Richmond, Virginia 213224, for the Partial Roof Replacement Project at Brooke Point High School Action will be requested at the May 11, 2010 meeting.

13.06 Approve the Stafford County Public School Energy Management Plan Action will be requested at the May 11, 2010 meeting.

13.07 Approve the Award of a Construction Contract in the Amount of $271,150.00 Using VPSA 2010A Funds to KGS Construction Services, Inc., of 10363 Piper Lane, Manassas, Virginia 20110, for the Partial Roof Replacement Project at the Gari Melchers Complex Action will be requested at the May 11, 2010 meeting.

13.08 Approve the Award of a Construction Contract in the Amount of $74,114.00 Using VPSA 2010A Funds to Precision Mechanical Services Ltd. for the Replace Boiler Project at Widewater Elementary School Action will be requested at the May 11, 2010 meeting.

13.09 Approve the Award of a Construction Contract in the Amount of $512,100.00 Using VPSA 2010A Funds to Simpson Unlimited, Inc., of 11121 Industrial Road, Manassas, Virginia 20109, for the Partial Roof Replacement Project at Widewater Elementary School Action will be requested at the May 11, 2010 meeting.

13.10 Approve the Award of a Construction Contract in the Amount of $68,911.00 Using VPSA 2010A Funds to Precision Mechanical Services Ltd. for the Replace Boiler Project at Rockhill Elementary School Action will be requested at the May 11, 2010 meeting.

13.11 Approve the Before and After School Program at All Elementary Schools Effective the 2010-2011 School Year and Offer a 2010 Summer Camp at Winding Creek and Hampton Oaks Elementary Schools Action will be requested at the May 11, 2010 meeting.

13.12 (Was Moved to Action and Renumbered as 12.07 – See Action Section Above)

13.13 (REFERENCE ONLY) SCPS Account Code Structure

14. STAFF REPORTS - NONE

15. ANNOUNCEMENT OF UPCOMING MEETINGS The next regular meeting will be held on May 11, 2010 at 7:00 p.m.

16. ADJOURNMENT The Chairman adjourned the meeting at 9:24 p.m.

______Chairman

______Clerk

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