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Committee of the Whole Meeting 3:00 PM, February 28, 2018

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Committee of the Whole Meeting 3:00 PM, February 28, 2018 AGENDA Committee of the Whole Meeting 3:00 PM, February 28, 2018 446 Main Street, PO Box 219 Sicamous, B.C. V0E 2V0 Ph: 250-836-2477 Fax:250-836-4314 www.sicamous.ca Item Description Page 1. Call to Order: 2. Introduction of Late Items: 3. Approval of Agenda: (a) Approval of Agenda Recommendation: THAT the Committee of the Whole Meeting Agenda for February 28, 2018, be approved as circulated. 4. Adoption of Minutes: 3 - 5 (a) Minutes of the Committee of the Whole Meeting held on February 14, 2018 Recommendation: THAT the Minutes of the Committee of the Whole Meeting held on February 14, 2018, be adopted as circulated. 5. Business Arising: 6 - 31 (a) Proposed ORV Bylaw - update 32 (b) DCC Bylaw Public Open House - update (c) Cannabis Workshop Information 33 - 34 (d) Rail-Trail Update 35 (e) Board of Directors for the District of Sicamous Development Corporation 36 (f) Strategic Priorities Chart 37 (g) Portfolio Reports 6. Question Period: (a) This is an opportunity for the gallery to ask questions regarding matters discussed during the current meeting. 7. In-Camera: (a) Move In-Camera Recommendation: THAT pursuant to Section 90(2)(b) of the Community Charter, the Committee move In-Camera. 8. Adjournment: Page 1 of 37 February 28, 2018 Committee of the Whole Meeting Page 2 of 37 MINUTES Committee of the Whole Meeting 446 Main Street, PO Box 219 Sicamous, B.C. V0E 2V0 Ph: 250-836-2477 Fax:250-836-4314 www.sicamous.ca Date and Time: 3:00 PM, Wednesday February 14, 2018 Place: Council Chambers, 446 Main Street, Sicamous, BC Present: Chair, Deputy Mayor M. Makayev Councillor C. Anderson Councillor G. Bushell Councillor J. Mallmes (via skype) Councillor J. Simons Absent: Mayor T. Rysz Councillor T. Kyllo Staff: E.D. Parliament, Town Manager K. Bennett, Chief Financial Officer J. Payne, Deputy Corporate Officer D. Reid, Chief Building Inspector/Bylaw Officer Gallery: 7 people, 1 Staff Call to Order: The Committee of the Whole meeting was called to order at 3:00 pm with Deputy Mayor Makayev presiding. Introduction of Late None. Items: Approval of Agenda: 18-046 It was moved and seconded: APPROVAL OF AGENDA THAT the Committee of the Whole Meeting Agenda for February 14, 2018, be approved as circulated. Carried Adoption of Minutes: 18-047 It was moved and seconded: MINUTES OF THE COMMITTEE OF THE THAT the Minutes of the Committee of the Whole Meeting held on WHOLE MEETING HELD January 24, 2018, be adopted as circulated. ON JANUARY 24, 2018 Carried Delegation: Page 3 of 37 February 14, 2018 Committee of the Whole Meeting Minutes SASCU - BARRY Mr. Delaney provided a presentation with key items of note being the DELANEY, CEO strategic direction, achievements from 2017 and plans for 2018. 3:17 PM Five representatives from SASCU left the meeting. KAMLOOPS OKANAGAN Mr. Hunter and Mr. de Vos invited Council to a dairy industry information DAIRYMEN'S session and tour on April 5, 2018 in Enderby. Invitees include 10 Councils ASSOCIATION - LORNE HUNTER AND KEVIN DE within the region, Greg Kyllo, MLA, Mel Arnold, MP and Lana Popham, VOS Minister of agriculture. 3:25 PM The two delegates left the meeting. Business Arising: PROGRAM & EVENTS The Recreation and Events Manager provide the Committee with an update UPDATE on winter programs and events along with upcoming spring programs and events. USE OF DISTRICT The Chief Building Inspector/Bylaw Officer discussed the application OWNED PROPERTY BY received regarding use of District Property. The currently approved location A MOBILE VENDOR is the beach park and the additional location requested is on a residential boulevard adjacent to the shell service station. Discussion ensued concerning criminal record checks and use of a residential area and roadway. The Committee unanimously denied the second location. PLANNING AND The Town Manager provided an overview of applications for 2017 with a BUILDING 2017 comparison to 2015 and 2016. It was noted that 2015 Building Permits STATISTICS numbers were high as a result of the Districts sewer connection requirements. MONTHLY BUILDING The Committee received the Building Permit Report for January 2018 for PERMIT REPORT FOR information. JANUARY 2018 REQUEST FOR LETTER Councillor Makayev requested that a letter be sent to the incumbents and TO SPLATSIN newly elected Splatsin Council in congratulations as well, a request for the (COUNCILLOR MAKAYEV) elected official representatives for the Council to Council and scheduling a welcome meet and greet. The Committee directed Staff to send such letter. COUNCIL The Deputy Corporate Officer discussed the moving of the Councillors mail CORRESPONDENCE boxes along with the inclusion of a correspondence binder that will include information only correspondence, newsletters and magazines. 2018 HEALTHCARE The Deputy Corporate Office discussed a request from Leah and Stephanie TRAVELING ROADSHOW the 2018 Healthcare Roadshow Coordinators who have arranged to visit Eagle River Secondary School on Monday May 7, 2018 and have plans to tour Shuswap Lake General Hospital. They contacted the District regarding an interest from Sicamous Mayor and Council to potentially host roadshow participants (apx 15 people) for dinner in the evening. It would provide an opportunity for roadshow participants to meet and interact with the local government representatives and learn more about the highlights of the community and any healthcare challenges. Page 4 of 37 February 14, 2018 Committee of the Whole Meeting Minutes STRATEGIC PRIORITIES The Committee reviewed the Strategic Priorities Chart, noting updates to CHART shuswap sidewalk upgrades, withdraw from the Regional District economic development and drug education through the school once confirmed. PORTFOLIO REPORTS Committee members were provided an opportunity to report on activities related to their portfolios. Question Period: An opportunity was provided for the gallery to ask questions regarding matters discussed during the current meeting. In-Camera: 18-048 It was moved and seconded: MOVE IN-CAMERA THAT pursuant to Section 90(1)(k)(g) and 2(b) of the Community Charter, the Committee move In-Camera. Carried Adjournment: 18-052 It was moved and seconded: ADJOURN THAT the Committee of the Whole meeting for February 14, 2018, be adjourned at 5:58 pm. Carried Certified Correct: Chair, Deputy Mayor, M. Makayev Corporate Officer Page 5 of 37 COMMITTEE OF THE WHOLE MEETING DISTRICT OF SICAMOUS Memo REPORT DATE: February 28, 2018 TO: Mayor and Council FROM: Evan D. Parliament, CAO SUBJECT: Proposed ORV Bylaw - update FILE NO: RECOMMENDATION: Accept as information only. PURPOSE: Council asked staff to meet with the RCMP to go over their concerns with the proposed ORV bylaw. BACKGROUND AND DISCUSSION: Primarily, the RCMP is extremely hesitant to issue 1815 permits to every resident and every tourist who posses an ORV. They have the discretion to issue the permit but have made it patently clear they will not issue it for various safety and liability reasons. Staff met with Detachment Commander Sgt. Murray McNeil on February 15 and February 20, 2018 to discuss the proposed ORV bylaw. A conference call was organized with the District of Elkford. Curtis Helgesen, CAO, confirmed that the Elkford RCMP initially issued 1815 permits to residents allowing them to traverse on designated municipal roads to access designated trails outside the municipal boundaries. However, after several complaints and associated liability issues, they ceased that practice forbidding anyone to travel on municipal roads on an ORV. The Town of Princeton also investigated a similar "friendly ORV" bylaw and decided to collapse that bylaw citing the same concerns expressed by the District of Elkford (liability and safety concerns). Instead, the Town of Princeton adopted an amended ORV bylaw restricting ORV use on all municipal roads. The main difference with Sicamous is we are a community divided by two major provincial highways (97A and TCH). Further, unlike Elkford, we do not have designated trails (municipal or crown) that circle and link the entire community allowing ORV universal access to crown lands. The District of Sicamous needs to develop peripheral designated ORV trails that allow residents/tourists quick access to crown lands, at the same time, keeping municipal roads and provincial highways clear of any ORV use. Staff are recommending that the proposed March 8, 2018 open house be pushed to April/May 2018 to allow staff ample time to prepare an ORV designated trail plan moving forward. UBCM established an ORV committee working alongside with MFLNRO staff. That committee has yet to hammer out a compromise whereby municipalities can allow ORV use on designated municipal roads without compromising the Motor Vehicle Act, the Off Road Vehicle Act, and the BC Community Charter. FINANCIAL IMPLICATIONS: nil LEGAL IMPLICATIONS: Page 6 of 37 The proposed DOS ORV bylaw states that an ORV can traverse on designated municipal roads to gain access to designated trails outside our corporate limits. However, the proposed DOS ORV bylaw is invalid without RCMP approval to issue 1815 permits allowing residents/tourists to travel on designated municipal roads and to cross provincial highways. ALIGNMENT WITH STRATEGIC PRIORITIES: A new 'friendly ORV' bylaw is one of Council's top priorities as established in February 2017. CONCLUSION: The District of Sicamous cannot legally adopt an ORV bylaw allowing ORV access on designated municipal roads without the issuance of a RCMP '1815 permit'. The RCMP and the District of Sicamous will support enlarged staging areas, enhanced parking facilities, and a long term ORV designated trail plan. OPTIONS: Host another public information open house and explain the challenges with the proposed bylaw and dialogue with the public on a plan moving forward. Respectfully submitted, Approved for Agenda Evan Parliament _______________________ Town Manager Town Manager Page 7 of 37 District of Sicamous Off-Road Vehicle Bylaw No. xxx, year A bylaw to regulate the operation of Off-Road Vehicles within the District of Sicamous WHEREAS, pursuant to s.
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