Government-To-Government 2017 Activity Report Oregon Department of Transportation

ODOT 12.2017 Government-to-Government Activity Report

Government-to-Government 2017 Activity Report Oregon Department of Transportation

Introduction It is the policy of the Department, pursu- In accordance with Oregon Revised Statute ant to ORS 182.162 et. seq., to promote 182.166, the Oregon Department of Trans- and enhance government-to-government portation (ODOT) submits this report to relations between the Department and Governor Kate Brown and the Legisla- the federally-recognized American Indian tive Commission on Indian Services. This Tribes in Oregon through programs that report identifies the ODOT divisions, include tribes in the development and regions, and individuals responsible for implementation of transportation projects developing and implementing programs and other activities which may affect tribal that affect the nine federally recognized lands, resources, or interests. tribal governments in Oregon. The information in this report was provided by each ODOT’s mission is to provide a safe, effi- of the ODOT divisions and regions and cient transportation system that supports was compiled by ODOT’s Director’s Office. economic opportunity and livable communities for Oregonians. To accomplish In accordance with Oregon Revised Statute this mission, ODOT is organized into nine 182.164, ODOT has adopted an official divisions under the overall direction of policy statement guiding the department’s agency Director Matthew Garrett. Each interactions with tribal governments. of these divisions has varying degrees of ODOT Policy INT 13 was most recently tribal interaction and involvement, which revised on July 11, 2016. This policy states: will be discussed individually in the pro- ceeding report.

ORGANIZATION CHART

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Table of Contents

Director’s Office...... 3 Office of Civil Rights...... 5 Fuels Tax Group...... 9 Human Resources Branch...... 10 Driver and Motor Vehicle Services Division (DMV)...... 10 Highway Division...... 11 Highway Division: Region 1...... 12 Highway Division: Region 2...... 14 Highway Division: Region 3...... 16 Highway Division: Region 4...... 19 Highway Division: Region 5...... 22 Highway Division: Geo-Environmental Section...... 24 Motor Carrier Transportation Division ...... 26 Rail and Public Transit Division...... 27 Rail and Public Transit Division: Rail Section Section...... 27 Rail and Public Transit Division: Public Transit Section...... 27 Transportation Development Division...... 33 Transportation Safety Division...... 36

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Director’s Office KEY CONTACTS Matthew Garrett Director About policy initiatives. In addition to this direct (503) 986-3452, ODOT Director Matthew Garrett and policy work with tribes, the tribal liaison [email protected]. his staff oversee the management of the also participates in meetings of the Leg- or.us department from the headquarters office islative Commission on Indian Services on the Oregon State Capitol Mall in Salem. clusters on cultural resources, natural Travis Brouwer Located within the Director’s Office are resources, and economic development. The Assistant Director the Government Relations Section, the tribal liaison also disseminates to tribes (503) 986-4214 Communications Section, the Ask ODOT information regarding state and federal [email protected] Citizen’s Representative Office, and the grant programs and provides regular Trevor Sleeman support staff for the Oregon Transportation updates to agency management regarding Senior Federal Affairs Advisor Commission. issues of interest to tribal governments. and Tribal Liaison (503) 986-3448 Government Relations Government relations interactions with [email protected]. The majority of Director’s Office tribal tribal governments in 2017: or.us interactions occur through the Govern- ment Relations Section. This section works • February 9: Tribal Liaison participated to guide ODOT’s participation in state in Tribal Governments Day events at the and federal legislative efforts and to build Oregon State Capitol. intergovernmental relationships with tribes • February 14: ODOT Director, Civil to advance the agency’s mission. Rights Manager, and Tribal Liaison traveled to Grand Ronde to meet with ODOT’s tribal liaison function is housed in the Tribal Council of the Confederated the agency’s Government Relations Section Tribes of Grand Ronde to discuss tribal and is administered by Trevor Sleeman employment rights. (see contact info above). The tribal liaison • April 24: ODOT Tribal Liaison attended serves as the central point of contact at the LCIS Natural Resources Working ODOT for tribal governments looking to Group meeting. access ODOT’s programs, services, and • May 8: ODOT Tribal Liaison attended a personnel. ODOT’s tribal liaison works peer exchange meeting with other state centrally to promote communication agency tribal liaisons. and positive government-to-government • May 23: ODOT Tribal Liaison par- relationships with each of Oregon’s tribes. ticipated in a meeting with the The tribal liaison also works internally with Confederated Tribes of Grand Ronde ODOT staff statewide to ensure tribal gov- regarding weight-mile taxation. ernments are appropriately involved in the • May 25: ODOT Tribal Liaison trav- agency’s business. While ODOT’s regional eled to Siletz for an annual consultation staff frequently engage with tribes on local meeting with cultural resources staff operational issues like winter maintenance of the Confederated Tribes of Siletz or vegetation management, the tribal Indians liaison interacts with tribal governments • May 26: ODOT Tribal Liaison par- on broader policy matters. This can involve ticipated in the LCIS Economic a number of issues ranging from tribal Development Cluster meeting. employment rights to broader statewide

3 of 37 ODOT 12.2017 Government-to-Government Activity Report • August 24: ODOT Tribal Liaison trav- issues that affect the state system, and they eled to Warm Springs to meet with work with other local organizations dealing representatives of the Confederated with transportation-related issues. Tribes of Warm Springs regarding a fuels tax refund agreement. Area commissions play a key role in • September 12: ODOT Tribal Liaison developing the Statewide Transportation participated in the LCIS Cultural Improvement Program, ODOT’s four- Resources Cluster meeting. year transportation capital improvement • October 20: ODOT Tribal Liaison plan. Through an in-depth public process, began the Certificate in Tribal Relations and following adopted project eligibility training program at Portland State Uni- criteria, area commissions meet regularly versity’s Center for Public Service. to prioritize transportation problems and • November 1: ODOT Tribal Liaison solutions and to recommend projects in and approximately 15 other agency their area for inclusion in the Statewide staff members participated in the LCIS Transportation Improvement Program. Annual Fall Gathering training session in Lincoln City. Area Commissions on Transportation • November 2: ODOT Director, Tribal All areas of the state are represented by area Liaison, and five other agency staff commissions. All nine federally recognized members participated in the LCIS tribes are voting members on at least one Annual State-Tribal Summit in Lincoln area commission. City. • November 7: ODOT Tribal Liaison Current listing of area commissions: traveled to Grand Ronde for a regular consultation meeting with cultural Northwest Oregon Area Commission on resources staff of the Confederated Transportation Tribes of Grand Ronde. No current tribal representation • November 21: ODOT Tribal Liaison Mid-Willamette Valley Area Commission and cultural resources staff traveled on Transportation: to the Umatilla Indian Reservation to Confederated Tribes of Grand Ronde meet with cultural resources staff and the Cultural Resources Committee of Cascades West Area Commission on the Confederated Tribes of the Umatilla Transportation: Indian Reservation. Confederated Tribes of Siletz Indians Area Commissions on Transportation South West Oregon Area Commission on The Oregon Transportation Commission, Transportation ODOT’s governor-appointed oversight Coquille Indian Tribe body, is supported by staff in ODOT’s Director’s Office. In 1996, the Oregon Confederated Tribes of Coos, Lower Transportation Commission authorized Umpqua, and Siuslaw Indians the creation of regionally based transportation advisory commissions known as Area Cow Creek Band of Umpqua Tribe of Commissions on Transportation to expand Indians opportunities for local citizen involvement in ODOT’s decision-making. Area com- Rogue Valley Area Commission on missions address transportation issues Transportation broadly with primary focus on the state Cow Creek Band of Umpqua Tribe of transportation system. Area commissions Indians consider regional and local transportation 4 of 37 ODOT 12.2017 Government-to-Government Activity Report Lower John Day AREA COMMISSIONS Area Commission on ON TRANSPORTATION Transportation Confederated Tribes of Warm Springs

Central Oregon Area Commission on Transportation Confederated Tribes of Warm Springs

South Central Oregon Area Commission on Transportation The Klamath Tribes

North East Area Commission on Lane Area Commission on Transportation Transportation Confederated Tribes of Coos, Lower Confederated Tribes of the Umatilla Umpqua, and Siuslaw Indians Indian Reservation Region 1 Area Commission on South East Area Commission on Transportation Transportation No current tribal representation Burns Paiute Tribe

KEY CONTACTS Angela Crain Office of Civil Rights Manager Office of Civil Rights (503) 986-5753 [email protected] About Memorandum of Understanding (Vacant) The Office of Civil Rights manages ODOT’s agreements Workforce Development Program implementation of federal and state pro- • Workforce Development, Equal Manager/Field and Business grams that provide equal access to services Employment Opportunity, On-The-Job Support and economic opportunities for all. All five Training Programs (503) 986-5753 ODOT regions are required by the Federal • Disadvantaged Business Enterprises Highway Administration to house an Office Program Max Bernstein of Civil Rights Field Coordinator who • Emerging Small Business Program Region 1 Civil Rights Field works at the regional level to carry forward • Small Contracting Program Coordinator the Office of Civil Rights’ mission, values, • Title VI Program (503) 731-4560 and program information. [email protected] Interactions with Tribes The Office of Civil Rights has several Katie Gillespie Region 1 Civil Rights Field programs that affect the nine federally- Tribal Employment Rights Coordinator The most typical area of tribal interaction is recognized tribes, and individual Tribal (503) 731-4433 members in Oregon. These programs through the implementation of the current [email protected] include: memoranda of understanding ODOT has with the Confederated Tribes of the Uma- • Tribal Employment Rights Ordinance tilla Indian Reservation, the Confederated 5 of 37 ODOT 12.2017 Government-to-Government Activity Report Tribes of Grand Ronde and the Confeder- participation, and increase training Paul Joiner ated Tribes of Warm Springs to implement resources and opportunities for highway Region 2 Civil Rights Field the “Indian hiring preference” provision in construc-tion jobs throughout Oregon. Coordinator federal law. This program provides pre-apprenticeship (503) 986-2834 [email protected] classes to help diverse applicants develop The United States Code, Title 23, Section the skills and knowledge they need to Christie Meacham 140 (“Indian Employment and Contrac- become qualified apprentices. Region 3 Civil Rights Field tion”) established preferential employment Coordinator of Indians living on or near a reservation on The Workforce Development Program, (541) 957-6398 federally funded construction projects and Equal Employment Opportunity, and [email protected]. contracts on Indian reservation roads. This On-the-Job Training programs directly or.us section of US Code also states that, “States impact individual tribal members as tribal may implement a preference for employ- apprentices are utilized through On-the-Job Julie Myers ment of Indians on projects carried out Training opportunities on ODOT projects. External Workforce Programs/ under this title near Indian reservations.” This program also offers supportive services Region 4 Civil Rights Field to diverse apprentices. Supportive services Coordinator (541) 388-6065 ODOT’s Office of Civil Rights is identi- include: Transportation – Travel assistance, [email protected] fied as the State Liaison for the Tribal Lodging/Per-Diem (meals-incidentals), Employment Rights Office Memorandum Child Care Support, Tools and Job Related Aaron Reyna of Understanding agreements with the Supplies and Retention Services. The Region 5 Civil Rights Field Confederated Tribes of the Umatilla Indian purpose of these supportive services is to Coordinator Reservation, the Confederated Tribes of keep apprentices in their programs so they (541) 963-1350 Grand Ronde and the Confederated Tribes will finish their programs and journey out. [email protected] of Warm Springs. These signed agreements ensure that the Tribal Employment Rights Equal Employment Opportunity Codi Trudell Ordinance and the “Indian hiring prefer- This program is a federally required Disadvantaged Business ence” provisions of United States Code are affirmative action program that must be Enterprise Program Manager followed for all federally funded construc- implemented by contractors and subcon- (503) 986-4355 [email protected] tion projects either on the reservation, or tractors with contracts and subcontracts of near the reservation. For each construction $10,000 and more on all federally-funded Daniel Jackson, project subject to the agreement, hiring construction projects. Under this program, Small Business Program Manager goals and compliance fees are coordinated all affected contractors are required to (503) 986-3016 between the Tribal Employment Rights provide equal employment opportunities [email protected] Office and ODOT regional offices. Con- to presumed socially and economically struction projects that are subject to Indian disadvantaged groups. The program sets Becky Williams hiring preference provisions allow these goals for minority and female participation, Title VI Officer tribes the ability to set hiring goals for a which are expressed in terms of the con- (503) 986-3870 tribal workforce as well as to collect fees for tractor’s aggregate workforce in each trade [email protected]. or.us working within their recognized boundaries. on all construction work in a covered area. (Vacant) Workforce Development Program Disadvantaged Business Program Intermodal Civil Rights Manager ODOT and the Oregon Bureau of Labor A Disadvantaged Business Enterprise firm (503) 986-3169 and Industries are committed to assisting includes small businesses that are at least construction contractors in the highway 51% owned by: women, minorities (African construction trades. ODOT’s goal in creat- Americans, Hispanic Americans, Native ing the Workforce Development program Americans, Asian-Pacific Americans and was to find, train, and employ a diverse, Subcontinent Asian Americans). Firms skilled workforce that is prepared to meet are required to be a certified Disadvan- upcoming construction demands. This taged Business Enterprise to participate program is designed to expand diversity in the Disadvantaged Business Enter- in employment, increase apprenticeship prise Program. The U.S. Department of 6 of 37 ODOT 12.2017 Government-to-Government Activity Report Transportation establishes criteria for a way that encourages, subsidizes, or results certification that applies to Disadvantaged in discrimination. The Office of Civil Rights Business Enterprise-eligible firms seeking Intermodal Manager has regular contact contracts funded with federal transpor- with seven of the nine federally-recognized tation related money. ODOT’s Regional tribes to assist with the development and Field Coordinators provide outreach to collection of transit related Title VI plans known Native American-owned business and semi-annual Disadvantaged Business to provide infor-mation on how to seek Enterprise usage reports. certification. Specific Interactions in 2017 Emerging Small Business Program • February 9: ODOT staff participated in The mission of the Emerging Small the winter quarterly Tribal Employment Business Program is to create new and Rights Office certification training held innovative contracting opportunities for by the Confederated Tribes of the Uma- Oregon’s small business community. The tilla Indian Reservation in Pendleton. program also strives to assist emerging • February 23: Office of Civil Rights small businesses in overcoming barri- Management & regional staff partici- ers to participating in the state’s extensive pated and provided technical assistance public contracting procurement programs. and guidance at the winter quarterly Regional Field Coordinators provide out- Tribal Employment Rights Office certifi- reach to known Native American-owned cation training held by the Confederated business to provide information on how to Tribes of Grand Ronde. seek certification. • March 2: Memorandum of Understand- ing between the Oregon Department of Small Contracting Program Transportation and The Confederated The primary goal of the Small Contracting Tribes of Warm Springs signed. Program is to provide a contracting mecha- • March 14: Office of Civil Rights pre- nism for outreach to business entities. The sented Tribal Employment Rights Small Contracting Program is a means for Ordinance at ODOTs annual Contract building effective working relationships Administration training. The training is with knowledge and experience working as designed for private sector contractors a prime contractor on an ODOT project. In and their contract administration staff. addition to this goal, ODOT staff provides • March 15: Office of Civil Rights a mentor relationship with these firms to Manager and Office of Civil Rights help them develop the skills required to be regional staff from Region 1 and Region successful in contracting. Regional Field 2 participated in the annual meeting Coordinators provide outreach to known between ODOT and the Confeder- Native American-owned firms which can ated Tribes of Grand Ronde to discuss benefit from registering their business with federally funded construction projects the program. subject to the Tribal Employment Rights Ordinance, workforce, apprenticeship, Title VI Program and training. The Title VI Program was implemented to • March 20: Office of Civil Rights address nondiscrimination laws that impact Manager and staff, and ODOT Region transportation investment decision making. 1, 2 and 4 staff participated in the first Title VI of the Civil Rights Act of 1964 pro- meeting between ODOT and the Con- hibits discrimination on the basis of race, federated Tribes of Warm Springs to color, national origin, gender, age, and dis- discuss federally funded projects that ability in the ODOT’s programs, activities will be subject to Tribal Employment and services. The purpose of the Title VI is Rights Ordinance, workforce, appren- to ensure that public funds are not spent in ticeship and training. 7 of 37 ODOT 12.2017 Government-to-Government Activity Report • April 5: Office of Civil Rights Manager by the Confederated Tribes of the Uma- and staff, and ODOT Region 1, 2 and 4 tilla Indian Reservation in Pendleton. staff participated in a follow-up meeting • August 10: Office of Civil Rights man- between ODOT and the Confeder- agement and regional staff participated ated Tribes of Warm Springs to discuss and provided technical assistance and federally funded projects that will be guidance at the summer quarterly Tribal subject to Tribal Employment Rights Employment Rights Office certification Ordinance, TERO goals, workforce, training held by the Confederated Tribes apprenticeship and training. of Grand Ronde. • April 13: Office of Civil Rights man- • September 27: Office of Civil Rights agement and regional staff participated Manager and staff participated in a and provided technical assistance and meeting between ODOT and the Con- guidance at the spring quarterly Tribal federated Tribes of Warm Springs to Employment Rights Office certification meet the new CEO of Warm Springs training held by the Confederated Tribes Ventures. of Grand Ronde. • September 27: Office of Civil Rights • April 15: Office of Civil Rights Manager Manager and staff participated in the and staff participated in the annual fall 2017 quarterly Tribal Employment meeting between ODOT and the Con- Rights Office certification training held federated Tribes of the Umatilla Indian by the Confederated Tribes of Warm Reservation to discuss federally funded Springs. projects that will be subject to Tribal • October 17: Region 5 Management Employment Rights Ordinance, work- and Office of Civil Rights management force, apprenticeship and training. The met with the Confederated Tribes of meeting took place at the Nixyaawii the Umatilla Indian Reservation Tribal Tribal Governance Center in Mission, Employment Rights Office staff, TERO Oregon. Board members and legal staff to discuss • April 26: Office of Civil Rights Manager changes to the TERO code and potential and staff participated in a follow-up revisions to the memorandum of under- meeting between ODOT and the Con- standing extension. federated Tribes of Warm Springs to • October 19: Office of Civil Rights discuss TERO Goals and reporting management and regional staff partici- requirements. pated and provided technical assistance • May 11: Office of Civil Rights Manager and guidance at the fall quarterly Tribal participated in the Spring 2017 quarterly Employment Rights Office certification Tribal Employment Rights Office certifi- training held by the Confederated Tribes cation training held by the Confederated of Grand Ronde. Tribes of the Umatilla Indian Reserva- • December 4: Office of Civil Rights tion in Pendleton. Manager and staff participated in the • June 8: Ontario office staff participated winter 2017 quarterly Tribal Employ- in a TERO 101 training presented by ment Rights Office certification training TERO Compliance Officer Damon held by the Confederated Tribes of McKay. Warm Springs • June 27: Region 5 Civil Rights Field • 2017: Throughout the year Office of Coordinator attended the 2017 CTUIR Civil Rights staff presents at general Entrepreneur of the Year Luncheon. inspector certification trainings. • August 10: Office of Civil Rights Explaining the program and identify- Manager participated in the Summer ing inspector’s roles and responsibilities 2017 quarterly Tribal Employment pertaining to Tribal Employment. Rights Office certification training held 8 of 37 ODOT 12.2017 Government-to-Government Activity Report Beginning June 2016 and throughout 2017, Coordinators, and such) to produce the the Region 3 Field Coordinator contacted, First Biennial Southern Oregon Trade participated and partnered with the Cow Careers Expo on September 28, 2017 held Creek Band of Umpqua Tribe of Indians. at the Seven Feathers Convention Center Working with many divisions including and northern lots in Canyonville, Oregon. Tribal Council Representatives, Operations Officer, Tribal Workforce Development Throughout 2017 Region 3 Field Coor- Manager, Go Programs Assistant, Public dinator shared workforce development Affairs Manager, Director of Emer- information with the Cow Creek Band of gency Management, Safety Manager, Umpqua Tribe of Indians Tribal Workforce Umpqua Indian Development Corpora- Development Manager. tion, Umpqua Indian Utility Cooperative, Seven Feathers Resort (Security Manager, Region 3 Field Coordinator shares TERO Facilities Manager, Convention Center Trainings with contractors as able and as asked.

Fuels Tax Group KEY CONTACTS Doug Kleeb Fuels Tax Manager ODOT’s Fuels Tax Group administers the Warm Springs. State taxes are collected (503) 378-5773 Fuels Tax Laws pursuant to Oregon Revised by the operators of two fuel stations [email protected] Statutes Chapter 319. The Fuels Tax Group on the Warm Springs Reservation and is part of the Financial Services Branch of remitted to the Fuels Tax Group. The ODOT’s Central Services Division. Fuels Tax Group then refunds a portion of the taxes collected to the tribes for The Fuels Tax Group administers the tribal use. In 2017, the tribes announced fuel tax refund program that, for fuel plans to open the Plateau Travel Plaza. sold on the reservation, allows tribes to ODOT’s Fuels Tax Manager and Chief obtain refunds of fuel taxes paid by tribal Financial Officer traveled to Warm members for fuel used on reservation Springs on August 24, 2017 to meet lands. Under that program, Fuels Tax with tribal leadership to discuss an Group administers the following intergov- amendment to the current agreement to ernmental agreements: include the Plateau Travel Plaza. • The Klamath Tribes: In June 2016, the • Confederated Tribes of the Umatilla Fuels Tax Group finalized an intergov- Indian Reservation: The tribes collect ernmental agreement with The Klamath state taxes on fuel sold at the Arrowhead Tribes. The tribes collect state taxes on Travel Plaza and remit the taxes col- fuel sold at the Crater Lake Junction lected to the Fuels Tax Group. The Fuels Travel Center and remit the taxes col- Tax Group refunds a portion of the taxes lected to the Fuels Tax Group. The Fuels collected to the tribe for tribal use. This Tax Group refunds a portion of the taxes agreement has operated successfully for collected to the tribes for tribal use. This a number of years. agreement remained operative in 2017. • Confederated Tribes of Warm Springs: In April 2016, the Fuels Tax Group Additionally, all federally recognized tribes finalized an intergovernmental agree- are eligible to receive refunds of fuels tax ment with the Confederated Tribes of paid for fuel used in tribal government

9 of 37 ODOT 12.2017 Government-to-Government Activity Report vehicles when used for official business. apply for refunds. In 2018, the Fuels Tax Currently only the Confederated Tribes Group will continue its outreach to inform of the Umatilla Indian Reservation and tribes of the opportunities regarding fuels the Confederated Tribes of Warm Springs tax refunds.

Human Resources Branch KEY CONTACTS Jennifer Schoorl Chief Human Resources Officer ODOT Human Resources is located within occur primarily at job fairs and through (503) 378-3408 the Central Services Division. The Human other recruitment efforts. [email protected]. Resources Branch provides recruitment, or.us organizational and employee development, Specific Tribal Interactions in 2017 and other personnel related services to March: ODOT Human Resources recruit- all of ODOT’s divisions and regions. The ers attended a community job fair hosted Human Resources Branch’s interactions by the Confederated Tribes of Coos, Lower with tribal governments and members Umpqua, and Siuslaw Indians.

Driver and Motor Vehicle Services Division (DMV) KEY CONTACTS Tom McClellan Administrator About which are operated outside of reservation (503) 945-5100 ODOT’s Driver and Motor Vehicle Services boundaries. [email protected]. Division issues driving privileges, identi- or.us fication cards, vehicle registrations, and Interactions with Tribes vehicle titles to members of the nine feder- Driver and Motor Vehicle Services makes Linda Beuckens ally recognized tribes in Oregon. These contact with all tribal governments when Program Services Group services can be accessed by tribal members implementing new or amended state and/ Manager by visiting any of the 60 DMV field offices or federal laws, administrative rules or (503) 945-8941 across Oregon. DMV policies. Information is distributed [email protected]. via newsletters, bulletins, fact sheets and or.us Tribal identification cards or tribal govern- frequently asked questions to each tribal Stefanie Coons ment-issued birth certificates from tribal government. This communication is dis- Field Services Group Manager members of all nine federally recognized tributed throughout the implementation (503) 945-5222 tribes are accepted as proof of identity process. Driver and Motor Vehicle Services [email protected]. when applying for a driver license, driver requests feedback from tribal communities or.us permit, or identification card. to better understand how a given change will impact communities. Government-exempt vehicle registrations and license plates are issued to all nine False document recognition training is federally recognized tribes when tribal delivered to tribal government employees governments apply to register any gov- upon request. This type of training is most ernment-owned vehicles. In addition, the frequently used to help gaming employ- department continues to title and register ees detect altered or counterfeit identity motor vehicles owned by tribal members documents.

10 of 37 ODOT 12.2017 Government-to-Government Activity Report Driver and Motor Vehicle Services provides When contacted by tribal representatives photographs, vehicle registered owner Driver and Motor Vehicle Services will information and other records directly provide training to volunteers. to tribal law enforcement agencies. These records are used to aid with ongoing tribal Driver and Motor Vehicle Services remains law enforcement investigations. committed to reaching out to all tribal communities for participation on committees as appropriate.

Highway Division

ODOT’s Highway Division is responsible participate in local government transporta- for the maintenance, operations, pres- tion planning and oversee the delivery of ervation, and improvement of the state’s federally funded local projects. highway system. The Highway Division is responsible for delivering major construc- Each region conducts project development tion programs like the large transportation and construction activities. Within the investment package passed by the Oregon regions, these construction activities are State Legislature in 2017 as well as federally divided geographically by area. The area funded projects included in the Statewide offices typically take the lead in develop- Transportation Improvement Program – ing environmental documents to address ODOT’s four year capital improvement the National Environmental Policy Act in program. The Highway Division maintains advance of preliminary and final design nearly 2,700 bridges and more than 8,000 work. Coordination with tribal govern- centerline miles of state highway. Typical ments takes place on all projects. maintenance work includes emergency road repairs, snow removal, vegetation Once regulatory approvals have been management, patching potholes, and granted, region staff goes through a incident response. Several state highways process of preliminary and final design provide access to, or run directly through, for ODOT projects with their areas. Area tribal lands. The Highway Division’s main- staff coordinates with tribal governments, tenance forces and construction staff as appropriate, based on possible impacts frequently interact with tribal governments identified during the environmental docu- in this capacity. mentation process.

Regions Much of the Highway Division’s work is TRANSPORTATION accomplished through ODOT’s five geo- REGIONS graphic regions. Each region is responsible for the construction, maintenance, and operations of the state highway system within its boundaries. ODOT’s regions serve as the primary liaisons to local governments and other stakeholders, including the Area Commissions on Transportation. ODOT staff members from regional offices

11 of 37 ODOT 12.2017 Government-to-Government Activity Report After completion of preliminary and final funding is available. design, area offices manage the construction process. Tribal interests, resources, Each region conducts maintenance activi- and concerns, as identified through the ties on the state highway system. Within environmental documentation process and the regions, these maintenance activities are through preliminary and final design, are divided geographically by district. District managed during the construction process. offices routinely coordinate maintenance activities with tribal governments including, Region staff funds and conducts a variety traffic control during events, highway clo- of long-range planning activities, in coor- sures and other emergency activities, snow dination with tribal governments, local removal and other winter maintenance, governments, and the general public. These lane closures, construction delays, severe efforts establish public support for system weather events, and other restrictions. management and improvement priorities and set the stage for subsequent project Region staff members have some of the development and implementation when most frequent face-to-face interactions with tribes because of their local focus.

Highway Division: Region 1 KEY CONTACTS Rian Windsheimer Region Manager About memoranda establish policies and proce- (503) 731-8256 ODOT Region 1 encompasses Clackamas, dures for ODOT and tribes to follow in [email protected]. Hood River, Multnomah, and Washing- order to ensure tribal employment rights or.us ton counties. The Region 1 headquarters ordinances and the “Indian Preference” office is located in Portland. Construction provisions of federal law are met. Region 1 David Kim project managers’ offices in west Portland, staff frequently provides project informa- Project Delivery Manager east Portland, and Troutdale administer tion to both the Confederated Tribes of (503) 731-3131 construction contracts which may have Grand Ronde and the Confederated Tribes [email protected] tribal involvement. Offices in Clackamas of Warm Springs to determine appropri- and Troutdale house district maintenance ate participation by tribal members on Tova Peltz functions. There are no tribal governments construction projects. ODOT Region 1 Region 1 Geo-Environmental Manager headquartered in Region 1. staff met with the Confederated Tribes of (503) 731-8455 Grand Ronde to discuss projects subject [email protected] Interactions with Tribes to the tribal employment rights ordinance, Area Commissions on Transportation hiring goals, workforce, apprenticeship, Rich Watanabe The Region 1 Area Commission on Trans- and training on March 15, 2017. ODOT Region 1 East Area Manager portation covers Clackamas, Hood River, Region 1 staff had similar meetings with (503) 731-8528 Multnomah, and Washington counties and the Confederated Tribes of Warm Springs [email protected]. does not currently have a tribal govern- on March 20 and April 5, 2017. or.us ment representative as a voting member. Planning Ana Jovanovic Tribal Employment Rights I-205 (Stafford Road to OR-99E) Corri- Region 1 Metro West Area ODOT has signed memoranda of under- dor Widening: ODOT Region 1 staff and Manager (503) 731-4998 standing with the tribal employment cultural resources program staff met with [email protected] rights offices of both the Confederated representatives of the Confederated Tribes Tribes of Grand Ronde and Confeder- of Grande Ronde on April 10, 2017 and ated Tribes of Warm Springs. These October 20, 2017. The meetings provided 12 of 37 ODOT 12.2017 Government-to-Government Activity Report an update on exploration work done by to understand the alternatives under con- Katie Gillespie University of Oregon Museum of Natural sideration and to identify tribal interests in Region 1 Civil Rights Field and Cultural History under contract to the project area. Coordinator ODOT related to archaeological sites (503) 731-4433 [email protected] within the current project area. The work Project Delivery ODOT met with the Confederated Tribes of done to date includes pedestrian survey Max Bernstein and soil probes. Grand Ronde to discuss Region 1 construc- Region 1 Civil Rights Field tion projects on January 19 and November Coordinator Wood Village Town Center Plan 11, 2017. Additionally, Region 1 staff met (503) 731-4560 The Confederated Tribes of Grand Ronde with the Confederated Tribes of Siletz [email protected] are a large land-owner in the Wood Village Indians to discuss Region 1 projects on May Town Center, and as such, the tribes have 25, 2017. ODOT made use of an intergov- been involved throughout the Wood ernmental agreement with the Confederated Village Town Center project as members of Tribes of Warm Springs to monitor con- the Technical Advisory Committee as well struction of the OR281: Indian Creek as the Community Advisory Committee Culvert project. ODOT Region 1 project for the Wood Village Master Plan. In 2017, delivery personnel did project-specific work there was one property owner meeting, with tribal governments in 2017, as follows: a Planning Commission Meeting, and a City Council Hearing. The City adopted I-5 Rose Quarter Improvement Project the Town Center Master Plan and trans- ODOT initiated the preparation of an portation system plan update in June 2017. Environmental Assessment for the I-5 Rose The Confederated Tribes of Grand Ronde Quarter Improvement Project in 2017. provided comments on the revised Town The Confederated Tribes of Grand Ronde, Center Master Plan and Transportation Confederated Tribes of Siletz Indians, and System Plan, and attended and provided Confederated Tribes of Warm Springs were comments at the adoption hearings at the invited on December 20, 2016 to become Wood Village Planning Commission and participating agencies in the project’s Envi- City Council. ronmental Assessment. On September 11, 2017, ODOT also initiated consultation, Earthquake Ready Burnside Bridge pursuant to compliance with Section 106 of Feasibility Project the National Historic Preservation Act, with ODOT and the Federal Highway Adminis- the tribal governments listed above. The tration are coordinating with Multnomah consultation letters invited the tribal gov- County to invite federally recognized ernments’ comments on the project’s range tribes with connections to the project area of alternatives and Area of Potential Effect. to participate in early consultation on the proposed alternatives to create a resilient French Prairie Bridge Project lifeline crossing over the Willamette River ODOT and the Federal Highway Admin- that will withstand a major earthquake. istration met with representatives of the While this feasibility study is not funded Confederated Tribes of Grand Ronde and with state or federal dollars, ODOT and the City of Wilsonville staff on February 10, Federal Highway Administration recognize 2017 to convey project details to the tribal that both agencies are likely to play a role staff and understand the tribes’ interests in any future project to create a resilient in the project area. A subsequent meeting crossing of the Willamette River which with ODOT, tribal staff and the city’s may rely on findings of the current feasi- consultant (AECOM) was held on April bility study. ODOT will be facilitating this 7, 2017 to discuss technical issues related tribal consultation effort and inviting tribal to Section 106 field studies. On October governments to meet with the project team 12, 2017, ODOT, the Federal Highway

13 of 37 ODOT 12.2017 Government-to-Government Activity Report Administration, and City staff travelled to cultural resource staff, along with staff from the tribal offices in Grand Ronde to provide the other participating agencies, described tribal staff with a project update and discuss efforts to date to reopen highways in the remaining Section 106 tasks. ODOT and Columbia River Gorge and to protect the the Federal Highway Administration con- public from ongoing hazards related to the tinue to coordinate regularly with tribal Eagle Creek Fire. The agencies are working staff on the progress of field studies. together to develop procedures to address Section 106 responsibilities in an area with Eagle Creek Fire Emergency Response affected historic properties within multiple Efforts jurisdictions. ODOT has provided each At the invitation of tribal staff, ODOT of the tribes recognized in the Columbia joined representatives of the Oregon Parks River Gorge National Scenic Area Act with and Recreation Department, US Forest an update on those same efforts to date. Service, Bonneville Power Administration, ODOT has invited each of the National and the Oregon State Historic Preservation Scenic Area-recognized tribes to meet one- Office for a joint meeting at the Confed- on-one to discuss post-fire impacts and erated Tribes of Grand Ronde’s Portland efforts to protect cultural resources. offices on November 9, 2017. ODOT

Highway Division: Region 2 KEY CONTACTS Sonny Chickering About on Transportation covers Lane County. Manager (503) 986-2631 ODOT Region 2 encompasses Benton, The Confederated Tribes of Coos, Lower [email protected]. Clatsop, Columbia, Lane, Linn, Marion, Umpqua, and Siuslaw Indians participate or.us Polk, Tillamook, and Yamhill counties. as full voting members on this area com- The Region 2 headquarters office is in mission. The Northwest Oregon Area Vivian Payne Salem. Offices in Salem, Astoria, Corvallis, Commission on Transportation covers Project Delivery Manager and Springfield house local maintenance Clatsop, Tillamook, Columbia, and rural (503) 986-2667 and construction functions. The govern- western Washington counties; no tribal [email protected] ment offices of The Confederated Tribes of government is represented on this area Grand Ronde and the Confederated Tribes commission. Terry Cole of Siletz Indians are within Region 2. Planning and Development Interactions with Tribes Review Manager Area Commissions on Transportation Tribal Employment Rights (503) 986-2674 [email protected] Region 2 includes four area commissions ODOT has a signed memorandum of on transportation. The Mid-Willamette understanding with the Tribal Employment Lisa Nell Valley Area Commission on Transportation Rights Office of the Confederated Tribes of Area 1 and 3 Manager covers Marion, Polk, and Yamhill counties. Grand Ronde. This memorandum estab- (503) 986-2632 The Confederated Tribes of Grand Ronde lishes policies and procedures for ODOT [email protected] participate as full voting members on this and the tribes to follow in order to ensure area commission. The Cascades West Area the Tribal Employment Rights Ordinance Mark Buffington Commission on Transportation covers and the “Indian Preference” provisions of District 1 Manager Linn, Benton, and Lincoln counties. The federal law are met. Per the terms of the (503) 986-1778 Confederated Tribes of Siletz Indians par- agreement, Region 2 staff participates in [email protected]. or.us ticipate as full voting members on this area an annual project selection meeting in commission. The Lane Area Commission advance of the construction season with

14 of 37 ODOT 12.2017 Government-to-Government Activity Report staff from the Confederated Tribes of however, a recent meeting between ODOT Cole Mullis Grand Ronde Tribal Employment Rights and the Confederated Tribes of Siletz District 3 Manager Office. This year, the project selection Indians did not uncover any insurmount- (503) 986-2867 meeting occurred on March 15. able obstacles to a final agreement. Further [email protected]. or.us negotiations are underway to iron out Region 2 Maintenance the terms of the agreements between all Kendal Weeks Highway maintenance activities in Region parties. These agreements are targeted to be Interim District 4 Manager 2 are conducted through district offices in completed, and the land transfer executed, (541) 757-4211 Salem, Astoria, Corvallis, and Springfield. by the end of 2017. [email protected]. Region 2’s district offices routinely coor- or.us dinate maintenance activities with tribal Region 2 Planning governments. Typical activities include Region 2 funds and conducts a variety of Frannie Brindle traffic control during events, highway long-range planning activities, in coor- Area 4, 5 Manager closures and other emergency activities, dination with tribal governments, local (541) 736-9611 lane closures, construction delays, severe governments, and the general public. [email protected]. weather events, and other restrictions. or.us Region 2 provides funding for and partici- James Gamble Region 2 Construction and Project pates in a variety of local Transportation District 5 Manager Delivery System Plan (TSP) development and (541) 726-2541 Newberg Dundee Bypass update processes. ODOT works with local [email protected]. The Newberg Dundee Bypass is expected governments to include tribal participants or.us to open to traffic in late 2017 or early 2018. in areas where tribal interests are affected, This project was made possible in part including the following currently active because of a generous contribution of $4 projects. million from the Confederated Tribes of Grand Ronde. Region 2 construction staff • Lebanon TSP is currently working with the tribes regard- • Linn County TSP ing the naming rights on one of the new • Lane County TSP bridges on the Bypass. The tribes will play • Veneta TSP an important role in the ribbon cutting ceremony for Phase 1 of the project and are Region 2 Planning occasionally takes expected to be key partners in developing the lead in developing environmental future phases. documents to address the National Envi- ronmental Policy Act (NEPA) for its own US 20: Pioneer Mountain – Eddyville facilities as part of the project planning Region 2 construction staff and the Con- process. federated Tribes of Siletz Indians met in the summer of 2016 to restart negotia- Region 2 tribal coordination is continu- tions for the transfer of surplus ODOT ing as part of the Salem River Crossing property to the tribes that is currently Environmental Impact Statement work. located within the US 20 Pioneer Moun- The Salem River Crossing is currently the tain – Eddyville project. These negotiations only major environmental document being have been ongoing since the early stages of prepared that impacts tribal concerns in the project. The area now under consider- Region 2; however, additional work of this ation for transfer includes several acres of nature is expected in the coming year at the land adjacent to the Yaquina River. There Interstate 5 Aurora-Donald Interchange is still a lengthy process to work through; and potentially on OR 18 near the Spirit Mountain Casino.

15 of 37 ODOT 12.2017 Government-to-Government Activity Report

Highway Division: Region 3 KEY CONTACTS Frank Reading Region Manager About ODOT maintenance generates approxi- (541) 957-3543 ODOT Region 3 encompasses Coos, Curry, mately 20 projects a year within Region 3. [email protected] Douglas, Jackson, and Josephine Coun- Examples of typical projects include culvert ties. The Region 3 headquarters office is repairs or replacements, scour repairs, and Jerry Marmon in Roseburg. Offices in Roseburg, White minor drainage improvements. ODOT District 8 Manager City and Coquille house local maintenance maintenance is also charged with maintain- (541) 774-6355 and construction functions. The govern- ing the ODOT right-of-way. The Region [email protected] ment offices of the Coquille Indian Tribe, 3 Archaeologist consults with the tribal the Cow Creek Band of Umpqua Tribe of governments that have cultural resource Darrin Neavoll District 7 Manager Indians, and the Confederated Tribes of concerns related to the project location. (541) 957-3683 Coos, Lower Umpqua, and Siuslaw Indians, [email protected] are within Region 3. Rivers West Property Region 3 maintenance staff and other Art Anderson Area Commissions on Transportation ODOT staff have been working with the Area 8 Manager Region 3 has two area commissions on Cow Creek Band of Umpqua Tribe of (541) 774-6353 transportation. The Rogue Valley Area Indians in 2017 on a property ownership [email protected]. Commission on Transportation covers transfer/sale requested by the tribe. or.us Jackson and Josephine counties, and the Southwest Oregon Area Commission on Seven Feathers Travel Center Mark Usselman Transportation covers Coos, Curry, and Region 3 maintenance staff has engaged in Area 7 Manager Douglas counties. The Southwest Oregon conversations regarding access and traffic (541) 396-1142 [email protected] Area Commission on Transportation patterns pertaining to a redevelopment of the Cow Creek Band of Umpqua Tribe of includes representation from the Coquille Mike Baker Indian Tribe, the Cow Creek Band of Indians Travel and Fueling Center. Mainte- Planning Manager Umpqua Tribe of Indians, and the Confed- nance and other ODOT staff have worked (541) 957-3688 erated Tribes of Coos, Lower Umpqua, and with the tribe on a property ownership [email protected] Siuslaw Indians. transfer/sale at the same location in 2017. Jessica Bochart Interactions with Tribes Region 3 Construction and Project Region 3 Archaeologist Delivery (541) 864-8820 Region 3 Maintenance Similar to Region 3 maintenance, Region 3 [email protected]. Modification and maintenance of state construction staff work with tribal govern- or.us highways can potentially have impacts on ments whose properties or interests might abutting properties. A number of federally- be impacted by construction activities. recognized tribes own property, both in This work is primarily done by the Region fee and in trust, throughout Southwestern 3 Archaeologist and ODOT’s Cultural Oregon; some of that property abuts state Resources Program. Region 3 construction highways. Maintenance managers and staff staff is charged with implementing the State- regularly contact tribal governments whose wide Transportation Improvement Program properties or interests might be impacted – ODOT’s four year capital improvement by maintenance activities. program. All projects in this program gener- ated tribal coordination in 2017.

16 of 37 ODOT 12.2017 Government-to-Government Activity Report OR 62: Rogue River Drive-Cleveland Region 3 Environmental Street Streetscape In addition to the above, Region 3 envi- This is a safety and transportation enhance- ronmental interacts regularly with the ment project located in the city of Shady tribal governments to discuss the Statewide Cove in Jackson County. The project Transportation Improvement Program, required the removal of a large walnut Local Agency Program, and maintenance tree to construct a water treatment swale projects. Discussions typically involve the required by state and federal environmental ways in which ODOT can avoid impacting law. The project development team learned important archaeological sites. the tree was a Hinds Walnut Tree. Region 3 Planning ODOT’s Region 3 Archaeologist informed Region 3 planning manages the devel- the project team that Hinds Walnut Trees opment of state and federally required are culturally significant to the Confeder- transportation planning documents. ated Tribes of Siletz Indians. As a result, These documents can include plans for the project team explored several measures future transportation projects to improve to avoid removing the tree; however, each the transportation system, to improve alternative resulted in significant project safety, and relieve congestion. Plans can costs increases and delays in project com- also include policies designed to reduce pletion. The team concluded that ODOT the impact of property development on representatives should meet with the tribes the transportation system. Planning staff to determine what steps could be taken to regularly interact with tribes when tribal mitigate the impacts of removing the tree. interests or property might be affected by decisions made in transportation plans. ODOT Region 3 Environmental staff continues to monitor the Hinds Walnut trees Planning staff conduct outreach to tribes planted as part of the mitigation for this whose properties and other areas of inter- project. est coincide with the study area of a given planning effort. Tribes are invited to par- US 101: North Bend-Coos Bay ticipate on review committees for planning On this project, Region 3 Right of Way staff efforts. Planning staff annually interact with worked with the Coquille Indian Tribe to tribal government staff regarding planning obtain permanent and temporary ease- grant programs like the Transportation and ments on two tribally owned properties. Growth Management Program (see Trans- portation Development Division section of Hwy 138 Corridor Solutions this report for more on this grant program). On this project in Roseburg, ODOT Region 3’s construction manager maintained Planning staff conduct reviews of potential regular communication with staff from land use changes and developments. Plan- the Cow Creek Band of Umpqua Tribe of ning staff have worked with the Cow Creek Indians regarding the nature of construc- Band of Umpqua Tribe of Indians and tion adjacent to tribal property in Roseburg. Coquille Indian Tribe on tribal property developments to ensure that tribal interests On this same project, Region 3 Right of and the state transportation system are Way staff worked with the Cow Creek both accommodated. Band of Umpqua Tribe of Indians to obtain permanent and temporary easements and Planning staff have or are currently a right of entry on four tribally-owned working with the following tribal govern- properties. ments on long-range plans:

17 of 37 ODOT 12.2017 Government-to-Government Activity Report Coquille Indian Tribe Creek Band of Umpqua Tribe of Indians as Through a Transportation and Growth a full voting member of RVACT. The tribe Management grant managed by ODOT was invited to attend and identify a repre- staff, the Coquille Indian Tribe is prepar- sentative. Additionally, the Klamath Tribes, ing a comprehensive plan for its properties the Confederated Tribe of Siletz Indians, southwest of the City of Coos Bay. The and the Confederated Tribes of Grand tribe looks to identify locations for future Ronde were contacted and invited to par- housing, services, economic development ticipate in RVACT. Rather than participate activities, multimodal transportation facili- fully, each of these three chose to become ties, infrastructure, parks and open spaces. ex-officio members of RVACT. A major objective of this effort is to create a zoning map to identify where various land Other Interactions uses will be located in the future. One tribal government in Region 3 has expressed concern for an archaeological Confederated Tribes of Coos, Lower site located within ODOT’s right of way, Umpqua, and Siuslaw Indians which is vulnerable to vandalism. At the Through a Transportation and Growth request of the tribe, ODOT has obtained Management grant managed by ODOT concurrence from the Oregon State His- staff, the Confederated Tribes of Coos, toric Preservation Office to conduct Lower Umpqua, and Siuslaw Indians is selective tree thinning in an effort to deter preparing a master plan for tribally-owned camping on or near the site. property at the old naval facility at Arago Point. The plan will identify future land One tribal government has expressed a uses for a destination resort, interpretive desire to harvest camas bulbs and other center, and recreational activities, as well as culturally sensitive plants within the a road network and multi-use paths. ODOT right of way prior to construction projects. ODOT has coordinated with this Area Commissions on Transportation tribal government on this effort. In September 2017, the Southwest Area Commission on Transportation (SWACT) The Confederated Tribes of Siletz Indians bylaws were clarified to state that the Cow have identified a portion of ODOT right Creek Band of Umpqua Tribe of Indians, of way that they would like manage for the Coquille Indian Tribe, and the Confed- various botanical species of importance. erated Tribes of Coos, Lower Umpqua, and ODOT has agreed to establish a Special Siuslaw Indians were each designated full Management Area at this location. voting members of the SWACT and were contacted to invite their attendance and Several Region 3 staff attended the 2017 to identify a representative. The Confed- Legislative Commission on Indian Services erated Tribe of the Siletz Indians and the Fall Gathering training session and the Confederated Tribes of Grand Ronde were 18th annual Tribal-State Government-to- also contacted and invited to attend – both Government Summit. were added as ex-officio members at their request. A Region 3 staff member completed a year-long Professional Certificate in Tribal In September 2017, the Rogue Valley Area Relations Program offered by the Mark O. Commission on Transportation (RVACT) Hatfield School of Government’s Center bylaws were amended to add the Cow for Public Service and Institute for Tribal Government at Portland State University.

18 of 37 ODOT 12.2017 Government-to-Government Activity Report

Highway Division: Region 4 KEY CONTACTS Bob Bryant Region Manager About state highways for the traveling public. (541) 388-6184 ODOT Region 4 encompasses Crook, Maintenance District 9, which covers the [email protected]. Deschutes, Gilliam, Jefferson, Klamath, northern portions of Region 4, works or.us Lake, Morrow, Sherman, Wasco, and with the Confederated Tribes of Warm Wheeler counties. The Region 4 head- Springs on matters related to the ongoing Pat Cimmiyotti quarters office is in Bend. Offices in Bend, operations of the state highway system. Interim Region Maintenance The Dalles, and Klamath Falls house local Maintenance District 10, which covers the Program Manager maintenance and construction functions. central part of Region 4, also works with (541) 296-2927 ODOT Region 4 primarily interacts with the Confederated Tribes of Warm Springs. [email protected]. or.us tribal governments in the areas of highway Maintenance District 11, which covers the maintenance, construction project deliv- southern portion of Region 4 works with Shane Johnson ery, planning, and traffic. The government the Klamath Tribes on highway mainte- District 9 Manager offices of the Klamath Tribes and the nance and operations related issues. ODOT (541) 296-2215 Confederated Tribes of Warm Springs are Region 4 maintains US 26 and US 97, both [email protected]. within Region 4. of which are routed through and provide or.us access to tribal lands. Area Commissions on Transportation Joel McCarroll Region 4 includes three area commis- The routing of US 26 through the Warm District 10 Manager sions on transportation with tribal Springs Reservation requires close partner- (541) 388-6169 representation. The Lower John Day Area ship between ODOT and the Confederated [email protected]. Commission on Transportation covers Tribes of Warm Springs. This close partner- or.us Gilliam, Sherman, Wheeler, and Wasco ship has resulted in a number of formal Mike Davis counties. The Confederated Tribes of agreements and informal coordination District 11 Manager Warm Springs participate as full voting meetings. Region 4 maintenance has (541) 883-5538 members on this area commission. The bi-annual partnering sessions with the [email protected] Central Oregon Area Commission on Confederated Tribes of Warm Springs Transportation covers Crook, Deschutes, to help facilitate ongoing operational Gary Farnsworth and Jefferson counties. The Confederated coordination on US 26. This operational Area Manager Tribes of Warm Spring also participate as coordination includes ODOT’s regular (541) 388-6071 full voting members on this commission. attendance at the Confederated Tribes of [email protected]. The South Central Oregon Area Commis- Warm Springs monthly transportation or.us sion on Transportation covers Klamath meetings, ongoing agreements for per- Jarod Johnson forming routine maintenance activities and Lake Counties. The Klamath Tribes Area Manager participate as full voting members on this within environmentally sensitive areas (541) 883-5778 commission. on the reservation, and an annual winter [email protected]. maintenance coordination meeting. This or.us Region 4 Maintenance also includes an interagency agreement Region 4 is covered by three ODOT that allows ODOT and the Confederated Michael Duncan highway maintenance districts. Typical Tribes of Warm Springs personnel to com- Land Use/Trans Planner highway maintenance activities include municate between radio systems during (541) 388-6046 emergency response, snow plowing and emergencies. During such emergencies, [email protected]. winter maintenance, and other routine Region 4 maintenance forces frequently or.us activities to maintain safe operations on cooperate with the Confederated Tribes 19 of 37 ODOT 12.2017 Government-to-Government Activity Report of Warm Springs public safety officers on 2017 and helped to provide traffic control Devin Hearing highway incidents and wildfires. Region while tree fallers from the tribes cut down Senior Planner 4 maintenance continually works with many hazard trees along US 26. This (541) 388-6388 the Confederated Tribes of Warm Springs arrangement worked well and facilitated [email protected] to address hazard tree removal, drainage the removal of dozens of hazard trees. Jim Bryant issues, rock fall hazards, and steep shoulder Region 4 provided the traffic control while Principal Planner areas on US 26. the tribes’ tree fallers cut down the trees. (541) 388-6437 This was a safe and efficient partnership [email protected] Region 4 maintenance is also working to between ODOT and the tribes. Region 4 include the construction enterprise of the and Confederated Tribes of Warm Springs David Hirsch Confederated Tribes of Warm Springs on are expecting to make use of this same Interim Region 4 Traffic Manager more ODOT work in the future. Contact partnership in the future. (541) 388-6189 was made at the September Transpor- [email protected] tation Coordination meeting with the Construction and Project Delivery Construction Manager for Warm Springs Through the Lower John Day and Central Teresa Brasfield Construction Enterprise. The discussion Oregon area commissions on transporta- Region 4 Environmental Program Coordinator centered on the fact that having the Warm tion and through regular coordination, (541) 388-6041 Springs Construction Enterprise assist Region 4 Project Delivery staff continues [email protected]. Region 4 with traffic control has been to collaborate with Confederated Tribes or.us working well for both parties. This part- of Warm Springs staff on seeking funding nership is expected to grow as the Warm opportunities for priority transporta- Springs Construction Enterprise provides tion needs. Region 4 also includes staff more traffic control training. Potential from the tribes’ Technical and Emergency follow-up may include drafting an inter- Services Department in the development agency agreement for the Warm Springs of construction projects for the Statewide Construction Enterprise to provide traffic Transportation Improvement Program. control services on ODOT projects. Region 4 participates in the tribes’ monthly transportation coordination meetings, Additionally, Region 4 maintenance hopes where construction project delivery is a to finalize an inter-agency agreement with recurring topic. the Warm Springs Construction Enterprise to share resources for performing highway Specific interactions in 2017 included: pavement preservation work within the reservation in trade for winter sanding • Collaboration and partnering on a material. forthcoming $7.5+ million safety and pavement preservation project on US 26 In late October there was some erosion in Warm Springs, targeted for construc- around the US 26 Bridge over Shittike tion in 2019. Creek. Region 4 maintenance worked with • Collaboration and involvement on a the tribes’ environmental staff to develop forthcoming $1.5 million rock fall repair a plan to mitigate the erosion. The work is project on US 26 in Warm Springs. on-going. • Region 4 staff also continued participating in partnering sessions with In the coming year, Region 4 maintenance ODOT’s Office of Civil Rights Staff and will work closely with the tribes on a rock Confederate Tribes of Warm Springs scaling project on US 26 in Warm Springs representatives to discuss employment as well as on the removal of hazard trees issues affecting tribal members, includ- alongside US 26. The Warm Springs Junc- ing implementation of the new tribal tion maintenance crew worked with the employment rights agreement, finalized tribes’ forestry section during the fall of in 2017.

20 of 37 ODOT 12.2017 Government-to-Government Activity Report Through the South Central Oregon Area (Your Speed Is __ MPH) in order to Commission on Transportation, the reduce operating speeds on US 26 Klamath Tribes participate in the selec- through the Warm Spring Reservation’s tion and development of construction business/Museum/Casino area. projects for the Statewide Transportation • Worked with various ODOT staff as Improvement Program. ODOT’s South well as tribal staff and Tribal Council Central Oregon Area Manager participates on identifying priorities for the $1.5 in regular meetings with the Klamath million in safety funding provided by Tribes Cultural Resources staff and ODOT the Oregon State Legislature in 2015. archaeologists to discuss projects in devel- • Collaborated with the tribes on plan- opment and construction. ning for traffic impacts related to the Eclipse in August 2017. • Region 4 staff invited the Klamath Tribes to join other members of the Planning South Central Area Commission on The Region 4 Planning Unit works to Transportation in a discussion with the develop long-range plans for meeting Oregon Transportation Commission. future transportation needs as well as • Region 4 staff invited the Klamath short-term planning activities for ODOT’s Tribes receive acknowledgement of the construction work. In addition to these tribes’ close cooperation on the OR 140: planning activities, Region 4 planning Ritter Rd to Deer Run Road (Bly Mtn.) staff works with tribal governments, local project. jurisdictions, developers, and others to • Region 4 staff invited the Klamath better coordinate land development and Tribes cooperation on the development transportation. As a part of this coordina- and delivery of the OR 140: Antelope tion, Region 4 planning staff often works Creek to Odegaard Rd. (Antelope with tribal governments in reviewing Canyon) project. land use and development applications. Planning staff also works with tribal gov- Traffic ernments though the Transportation Region 4 Traffic Roadway is a technical Growth Management grant program and group that provides expertise on traffic ODOT’s Statewide Planning Research fund engineering, roadway engineering, and to support education, outreach, code-assis- traffic standards. In 2017, Region 4 Traffic tance, planning studies, and long-range Roadway group worked extensively with planning. Specific interactions in 2017 the Confederated Tribes of Warm Springs included: to conduct traffic and speed studies, to install signage, and to improve the safety of • ODOT partnered with the Confeder- the US 26 Corridor through Warm Springs. ated Tribes of Warm Springs to fund the Specific interactions included: Warm Springs Commercial Corridor Safety Plan. This plan was completed • Reviewed the tribes’ updated Traffic in July 2017 and adopted by the Tribal Impact Analysis (TIA) for the Indian Council. Outcomes from the plan Head Casino. Concurred with rec- are directly represented in the US26: ommendation that no changes were Warm Springs Corridor project which required. was funded with $1.5 million in safety • Worked with the tribes and the City of funding provided by the Oregon State Madras on implementing improvements Legislature during the 2015 legislative related to the proposed truck stop on session. This project is currently in the trust land in Madras. design phase. This partnership presents • Installed two driver feedback signs an important opportunity for ODOT

21 of 37 ODOT 12.2017 Government-to-Government Activity Report and the tribes to strengthen a close grant to prepare a pedestrian and bicycle working relationship. plan for the City of Chiloquin and The • ODOT, the Klamath Tribes and the City Klamath Tribes. The planning project is of Chiloquin have secured a Transporta- currently is underway. tion & Growth Management Program

Highway Division: Region 5 KEY CONTACTS Craig Sipp Region Manager About Rights Office. This year, the project selec- (541) 963-1328 ODOT Region 5 encompasses Morrow, tion meeting occurred on April 15, 2017 at [email protected] Umatilla, Union, Wallowa, Grant, Baker, the Nixyaawii Tribal Governance Center on Harney and Malheur counties. The Region the Umatilla Indian Reservation. The Tribal Marilyn Holt 5 headquarters office is in La Grande. Employment Rights Office is also invited District 12 Manager Offices in La Grande, Ontario and Pend- to every pre-construction meeting that is (541) 276-1241 leton house local maintenance and subject to the tribal employment rights [email protected] construction functions. The government memorandum. Per the memorandum of offices of the Confederated Tribes of the understanding, these pre-construction Ace Clark District 13 Manager Umatilla Indian Reservation and the Burns meetings take place either on or near the (541) 963-1583 Paiute Tribe are within Region 5. reservation. Tribal Employment Rights [email protected] Office compliance officers are encouraged Area Commissions on Transportation to attend scheduled project weekly/bi- Paul Woodworth Region 5 includes two area commissions on weekly meetings to receive the most recent District 14 Manager transportation. The Northeast Area Com- updates on project progress, project issues, (541) 823-4015 mission on Transportation covers Morrow, and project staffing. [email protected]. Baker, Union, and Wallowa counties. The or.us Confederated Tribes of the Umatilla Indian On October 17, 2017 Region 5 Man- Reservation are voting members of this agement and Office of Civil Rights Ken Patterson commission. The Southeast Area Com- Management met with the Confederated Area Manager mission on Transportation covers Grant, Tribes of the Umatilla Indian Reservation (541) 963-1365 [email protected]. Harney and Malheur counties. The Burns Tribal Employment Rights Office staff, or.us Paiute Tribe is a voting member. TERO Board members and legal staff to discuss changes to the TERO code and Teresa Penninger Tribal Employment Rights potential revisions to the memorandum of Region Planning and Program ODOT has a signed memorandum of understanding extension. Manager understanding with the Tribal Employ- (541) 963-1344 ments Rights Office of the Confederated Region 5 Maintenance [email protected]. Tribes of the Umatilla Indian Reserva- Region 5 includes three separate ODOT or.us tion. This memorandum establishes maintenance districts. District 12 is encom- policies and procedures for ODOT and passes much of the Confederated Tribes of Paul Kennington the tribes to follow in order to ensure the the Umatilla Indian Reservation and the Region Environmental Tribal Employment Rights Office Code various state highways that provide access Coordinator (541) 963-1905 and the “Indian Preference” provisions of to the Reservation. The District 12 offices [email protected] federal law are met. Per the terms of the are located in Pendleton. District 12 and agreement, Region 5 staff participates in 13 also fall within the negotiated 60-mile Mike Barry an annual project selection meeting in boundary as identified in the Tribal Local Agency Liaison advance of the construction season with Employment Rights Ordinance memoran- (541) 963-1353 staff from the tribes’ Tribal Employment dum of understanding. District 14, which [email protected]

22 of 37 ODOT 12.2017 Government-to-Government Activity Report is headquartered in Ontario, includes the the addition of the use of salt, District 12 George Bornstedt Burns Paiute Reservation. maintenance staff have been in commu- Bridge Lead nication with CTUIR Water Quality staff (541) 963-1595 Region 5’s Maintenance District 12 main- regarding tribes’ concerns with the use of [email protected]. or.us tains multiple state highways that run salt. Additionally, District 12 maintenance through the Umatilla Indian Reservation. staff and ODOT’s Region 5 archaeologist Howard Postovit The district works with the tribes in multi- are also working closely with the tribes on Project Leader ple ways throughout the year. For example, construction of salt sheds. (541) 963-1343 when maintenance forces are performing [email protected]. work within the reservation boundary, the Region 5 Construction and Project Delivery or.us district office reaches out to alert the Tribal Through the area commissions on trans- Employment Rights Office that ODOT portation, the Burns Paiute Tribe and the Laura Slater is performing state-funded work within Confederated Tribes of the Umatilla Indian Project Leader ODOT right of way. When ODOT crews Reservation participate in the selection (541) 429-6686 are unable to perform the necessary main- and development of construction projects [email protected] tenance work, ODOT will open up a given for ODOT’s Statewide Transportation Teresa Bock project to a competitive bidding process. If Improvement Program. Project Leader the work is within the reservation bound- (541) 823-4026 ary, then the Tribal Employment Rights Tribal consultation meetings and discus- [email protected] Office is eligible to assign a hiring goal and sion for Region 5 project development to collect a compliance fee from contrac- and construction actions are coordi- Sean Maloney tors for working on the reservation. nated and directed by ODOT’s Cultural Project Leader Resources Program staff (See the Geo- (541) 823-4025 District 12 also works with the Con- Environmental Section of this report for [email protected] federated Tribes of the Umatilla Indian more). To complement the work of the Reservation during I-84 road closure Cultural Resources Program, Region 5’s events at exit 216 for coordination of truck environmental staff provided support and parking at businesses operated on tribal attended meetings with cultural resources lands. There is also coordination with the divisions of the Confederated Tribes of the tribes’ Hazmat Team on reportable hazmat Umatilla Indian Reservation and with the releases that occur on highways with the Burns Paiute Tribe. Reservation boundary. The district works in conjunction with tribes in issuing chain Region 5 Planning up permits each winter. The tribes provide Region 5 planning staff consults with five permits to tribal members to assist both the Burns Paiute Tribe and the Con- commercial trucks chaining up on tribal federated Tribes of the Umatilla Indian lands. ODOT provides five permits to Reservation to deliver strategic intermo- individuals to assist commercial trucks dal planning projects and policies. This chaining up on I-84. includes discussion, consultation, and planning for all transportation modes that meet The District 12 maintenance office will the needs of the customer and our partners. continue to engage the Confederated Tribes of the Umatilla Indian Reservation on land Planning efforts are underway in 2017 to use actions located in proximity to state develop the Regional Transit Strategy in highways within the Reservation boundary. partnership with the ODOT, Confederated Similarly, the district will continue efforts Tribes of the Umatilla Indian Reserva- to work with the tribes on safety improve- tion, and Morrow and Umatilla counties. ment projects and other projects that will This effort calls for a travel shed analysis to benefit the public on state highways within identify opportunities and constraints to the Reservation boundary. This year with improve integration of rural transit services

23 of 37 ODOT 12.2017 Government-to-Government Activity Report operated by the counties and the tribes. The community that fosters economic develop- Confederated Tribes of the Umatilla Indian ment, cultural connectedness and good Reservation are an active contributor to health, and well-being. The plan is being the Umatilla-Morrow County Travel Shed developed in partnership with ODOT. Analysis that is under development. Training Region 5 planning continues to reach out • November 1: Region 5 Management to both the Confederated Tribes of the and project leaders attended the Legis- Umatilla Indian Reservation and Burns lative Commission on Indian Services Paiute Tribe regarding applicable grants, 2017 Spring Gathering and Training for invitations, and planning-related initiatives. State Agencies in Lincoln City. In fact, the Confederated Tribes of the • On June 8, 2017 Ontario Office Staff Umatilla Indian Reservation were awarded participated in a Tribal Employment a Transportation and Growth Management Rights 101 training. Program grant to assist with the update • December 13, 2017 Region 5 All Staff of the Mission Community Plan that will Tribal Employment Rights Refresher concentrate on developing a multi-modal was held.

Highway Division: Geo-Environmental Section KEY CONTACTS John Raasch About Wildlife Crossings Program Environmental Unit Manager ODOT’s Geo-Environmental Section The ODOT wildlife passage program con- (503) 986-3370 supports environmental regulatory com- tinues to work to identify and build wildlife [email protected] pliance and best engineering practices for passage structures to reduce animal-vehicle state transportation projects and programs. collisions on state highways. The goals of Carolyn Holthoff The section is responsible for develop- the program are to reduce animal-vehicle Cultural Resources Program ment of statewide standards of practice, collisions on Oregon highways; identify Manager guidance and manuals, training, and asset where wildlife requires movement across (503) 986-3309 management for geology, hydrology, and state highways to improve wildlife connec- [email protected]. or.us environmental disciplines within ODOT. tivity; and inform and educate the public on wildlife corridors and how they can Kurt Roedel Geo-Environmental staff serves as stew- reduce animal-vehicle collisions. ODOT Archaeologist ards of the public interest for a variety of is working to establish a wildlife passage (503) 986-6571 natural and cultural resources and for safe interest group, including local, state, and [email protected] transportation infrastructure. Most of the federal agencies as well as tribal and non- Geo-Environmental Section’s interactions profit partners to address the issue of Tobin Bottman with tribes occur through three program wildlife passage. Archaeologist areas: Wildlife Crossings Program, Fish (503) 986-3783 Passage Program, and Cultural Resources In 2017, ODOTs Wildlife Crossing Coordi- [email protected]. Program. In addition, ODOT’s Cultural nator attended the Legislative Commission or.us Resources Program Coordinator holds on Indian Services Annual Fall Gathering Roy Watters a seat on the Legislative Commission Training Day on November 1 and con- Archaeologist on Indian Services’ Cultural Resources tinues efforts to work closely with tribal (503) 986-3375 Cluster, and ODOT’s Environmental representatives regarding wildlife crossings [email protected] Unit Manager holds a seat on the Natural and landscape connectivity. The Wildlife Resources Work Group. Crossing Coordinator will present program information at a Legislative Committee on

24 of 37 ODOT 12.2017 Government-to-Government Activity Report Indian Services Natural Resources Work- meetings as an avenue to engage and update Bill Warncke group meeting in 2018. tribes and others on new and developing Statewide Aquatic Biology & Fish programs and engagement opportunities. Passage Lead Fish Passage Program (503) 986-3459 ODOT’s fish passage program supports the Cultural Resources Work Agreements [email protected]. or.us Oregon Plan for Salmon and Watersheds. ODOT Cultural Resources Staff signed a The purpose of the program is to benefit new intergovernmental agreement with Cidney Bowman native migratory fish by replacing or ret- the Burns Paiute Tribe to support cultural Wildlife Passage Program rofitting culverts for improved fish passage resources work and continues to main- Coordinator on the state highway system in the most tain intergovernmental agreements with (541) 388-6420 x552 cost effective and efficient means possible. the tribes list below to support cultural [email protected]. Working with the Oregon Department of resources project work: or.us Fish and Wildlife and regional stakeholders, Fish Passage Program staff works to • The Klamath Tribes assess high priority fish passage barri- • Confederated Tribes of the Umatilla ers when selecting improvement projects Indian Reservation across the state. In addition this program • Confederated Tribes of Warm Springs participates in ODOT’s Culvert Repair • Confederated Tribes of Grand Ronde Program ensuring that culverts identified • Coquille Indian Tribe for repair projects provide improvements in fish passage conditions. The Fish Passage ODOT Cultural resources team is also in Program Coordinator attended the Leg- the process of developing agreements with islative Commission on Indian Services the Cow Creek Band of Umpqua Tribe of Annual Fall Gathering Training Day on Indians, and the Confederated Tribes of November 1. Coos, Lower Umpqua, and Siuslaw Indians.

Cultural Resources Specific Interactions in 2017 Cultural ODOT’s Cultural Resources Program Resources seeks to balance transportation projects ODOT archaeologists and cultural with cultural resources across the state. resources program representatives met This program works with ODOT regional face-to-face with tribes throughout the year offices, tribal governments, local govern- regarding ODOT’s transportation projects ments, and others to identify cultural and other special initiatives. The following resources and potential concerns early in meetings have taken place in 2017: project delivery and throughout the project lifecycle. In addition, the Federal Highway • ODOT’s Cultural Resources Program Administration has delegated tribal Manager attended the Legislative Com- coordination responsibilities to ODOT mittee on Indian Services Cultural archaeologists for all transportation proj- Resources Cluster Meetings as well as ects subject to Section 106 of the National Natural Resource Workgroup Meetings. Historic Preservation Act. ODOT’s • January 19: ODOT cultural staff Cultural Resources team provides state- attended a meeting with the Confeder- wide training to ODOT staff on cultural ated Tribes of Grand Ronde to discuss resources as well as tribal awareness and ODOT projects in tribes’ areas of government-to-government training. interest. • January 20: ODOT cultural staff Cultural Resources Cluster attended a meeting with the Coquille ODOT Cultural Resources staff and the Indian Tribe to discuss ODOT projects Environmental Unit Manager participate in areas of interest as well as program regularly in the Legislative Commission initiatives. on Indian Services workgroups and cluster • April 27: ODOT cultural staff attended 25 of 37 ODOT 12.2017 Government-to-Government Activity Report a meeting with the Cow Creek Band Confederated Tribes of Grand Ronde to of Umpqua Tribe of Indians to discuss discuss ODOT projects in tribes’ areas ODOT projects in areas of interest as of interest. well as program initiatives. • November 21: ODOT cultural staff • May 16: ODOT’s cultural staff attended attended a meeting with the Confed- a meeting with the Confederated Tribes erated Tribes of the Umatilla Indian of Coos, Lower Umpqua, and Siuslaw Reservation to discuss ODOT projects Indians to discuss ODOT projects in areas of interest as well as program in tribes’ areas of interest as well as initiatives. concerns. • May 26: ODOT cultural staff attended a Natural Resources Workgroup meeting with the Confederated Tribes of ODOT Environmental Unit Manager Siletz Indians to discuss ODOT projects participates regularly in the Legislative in tribes’ areas of interest. Commission on Indian Services Natural • June 20: ODOT cultural staff attended a Resources workgroups to engage and update meeting with the Burns Paiute Tribe to tribes and others on new and developing programs and engagement opportunities. discuss ODOT projects in areas of inter- KEY CONTACTS est as well as program initiatives. Amy Ramsdell Tribal Summit Attendance • June 27: ODOT cultural staff attended a Administrator meeting with the Coquille Indian Tribe ODOT’s Cultural Resources Program (503) 378-6351 to discuss ODOT projects in areas of Manager and Environmental Unit [email protected] interest as well as program initiatives. Manager also attended the Legislative • November 7: ODOT cultural Committee on Indian Services Tribal David McKane staff attended a meeting with the Summit on November 2. Safety and Federal Programs Manager (503) 373-0884 [email protected]

Ed Scrivner Motor Carrier Transportation Division Field Motor Carrier Services Program Manager (503) 378-6071 About drivers meet all safety requirements. The [email protected] The mission of the Motor Carrier Trans- division also issues oversize, overweight, portation Division is to promote a safe, and other special variance permits for Audrey Lawson efficient, and responsible commercial trans- commercial motor vehicles. Motor Carrier Registration and Entry Manager portation industry in Oregon. The division Transportation Division operations are (503) 378-2391 maintains a size and weight enforcement statewide. [email protected]. program to ensure trucks meet legal weight or.us and size requirements put in place to Specific Interactions in 2017 Sven Johnson On May 23, the Motor Carrier Transporta- protect safety and infrastructure. Each year, Audit Section Manager the Motor Carrier Transportation Division tion Division Administrator traveled to (503) 378-6656 and its partner agencies inspect thousands Grande Ronde to meet with tribal staff to [email protected] of commercial trucks and buses to ensure discuss weight-miles taxes vehicles are properly equipped and that Christy Jordan Over-Dimension Permit and Mobility Unit Manager (503) 378-6192 [email protected]. or.us

26 of 37 ODOT 12.2017 Government-to-Government Activity Report Rail and Public Transit Division

ODOT’s Rail and Public Transit Division is operations as well as for capital purchases made up of two sections: The Rail Section of vans, buses, facilities and other equip- and the Public Transit Section. The Public ment. The Rail Section is the focal point for Transit Section is responsible for provid- ODOT’s freight and passenger rail pro- ing statewide technical assistance and grant grams. These programs address the safety administration to public transportation of railroads operating in the state, the safety providers and communities, includ- of public road-railroad crossings, the safety ing the nine federally- recognized tribal of rail transit operations, the conditions of governments in Oregon. Public Transit the railroad industry and the development Section staff administer grant programs of passenger and freight rail transportation that provide financial assistance for transit opportunities.

Rail and Public Transit Division: Rail Section Section KEY CONTACTS H.A. (Hal) Gard Administrator About event of an oil spill tribes may be affected (503) 986-4077 The Rail Section includes the Cross- as the railroads operate through many [email protected] ing Safety Unit. This Unit has regulatory tribal lands. authority over all public Highway-Railroad Richard Shankle crossings within the state. Though this Specific Interactions in 2017: Rail Crossing Safety Manager authority, the Division helps to ensure In February of 2017, the Rail Section’s 503-986-4273 the safety of the traveling public at these Crossing Compliance Specialist was con- [email protected]. locations. tacted by the Cow Creek Band of Umpqua or.us Tribe of Indians requesting information The Rail Safety Section enforces federal on creating a public crossing at railroad John Johnson Rail Safety Manager regulations on the transport of hazardous milepost 555.67, south of Roseburg. A Rail 503-986-4094 materials by railroad. Currently the trans- Section staff member met on site with the [email protected] portation of crude oil by the railroads is representatives in May and provided them a concern for tribes and they participated with information on how to submit an Stacy Snider in an Oil Spill Task Force discussion with application for a public crossing. There has Rail Operations Manager many federal and state agencies. In the been no additional contact since May. 503-986-5190 [email protected]

Rail and Public Transit Division: Public Transit Section KEY CONTACTS H.A. (Hal) Gard Administrator About interactions related to intergovernmental (503) 986-4077 The Public Transit Section has three units agreements and payments. The Regional [email protected] that interact with tribal governments: Unit implements programs in the field. Policy, Operations, and Regional. The The Regional Unit has five regional transit Policy Unit develops programs and asso- coordinators as single points of contact ciated policies and compliance activities. for tribes within described geographic The Operations Unit manages day-to-day areas of the state, corresponding to ODOT 27 of 37 ODOT 12.2017 Government-to-Government Activity Report Highway region boundaries. Regional Formula Grants for Rural Areas Program Marsha Hoskins transit coordinators are available to assist §5311 Public Transportation Manager tribes with public transportation program This program provides grant assistance (503) 986-3266 development, grants and payments, techni- to entities that deliver transportation ser- [email protected]. or.us cal support and training, transit program vices to communities of fewer than 50,000 questions and oversight of transit projects. people. Funds may be used for planning, Vacant Regional transit coordinators frequently administration, operations, and capital The Region 1 Transit Coordinator interact with tribal transit personnel via purchases. The majority of funds are distrib- For Region 1 questions, contact phone, email and in person meetings. uted through a formula program. Tribes are Jean Palmateer eligible to apply to ODOT for these funds. (503) 986-3472 Programs The Confederated Tribes of the Umatilla [email protected]. State Special Transportation Fund Indian Reservation, the Klamath Tribes, and or.us The state Special Transportation Fund the Confederated Tribes of Grand Ronde Program provides state funds to local currently participate in this program. Arla Miller transit agencies, including the nine Region 2 Transit Coordinator federally-recognized tribes. These funds Transit Network and Intercity Program (503) 986-3312 [email protected] support transportation services benefiting §5311/§5311(f) older adults and people with disabilities, This program provides funding to Jennifer Boardman and are allocated into both a formula and strengthen the state transit network. Region 3 Transit Coordinator a discretionary program. Distribution of The funds are distributed through a dis- (541) 774-6371 the formula funds is based on a popula- cretionary grant program; tribes with [email protected]. tion formula. All nine federally-recognized transportation services that fit program or.us tribes currently participate in this program. guidelines are eligible to participate. The Confederated Tribes of the Umatilla Indian Theresa Conley Federal Grants Reservation participate in this program. Region 4 Transit Coordinator The Public Transit Section administers (541) 388-6250 several U.S. Department of Transportation Bus and Bus Facilities Program §5339 [email protected]. or.us Federal Transit Administration (FTA) pro- This program supports the purchase of grams that are available to the nine tribes: buses and transit facilities. The funds are distributed through a discretionary grant Enhanced Mobility of Seniors and program; tribes that offer general public Individuals with Disabilities Program services are eligible to participate. The §5310 Confederated Tribes of the Umatilla Indian This program provides funds for capital Reservation and the Confederated Tribes purchases and operations that will benefit of Siletz Indians have §5339 agreements in seniors and individuals with disabilities. this biennium. The funds are largely distributed through a formula based on population and need. Federal Grants Compliance Monitoring Tribes may use the funds for vehicle Program purchases or other capital needs, as well As part of its federal grant management as transit operations such as purchased program, ODOT’s Public Transit Section service and maintenance projects. Eight of administers a compliance monitoring the nine tribes currently participate in this program for entities receiving FTA and program. The Confederated Tribes of Coos, state grant funds. Reviews are conducted at Lower Umpqua and Siuslaw Indians did least every five years. As grantees, all nine not participate in the 2017-2019 biennium. tribes participate in the program.

28 of 37 ODOT 12.2017 Government-to-Government Activity Report Other Federal Transit Funds continues to hold one or more of its bi- Additionally, tribes are eligible to par- monthly meetings in rural areas. There is a ticipate as direct recipients of FTA Tribal designated seat on the Public Transit Advi- Transit funds if they meet §5311 Rural sory Committee for a tribal representative Program requirements. The Klamath that is currently vacant. The Public Transit Tribes, the Confederated Tribes of the Section is currently reaching out to all nine Umatilla Indian Reservation, the Confed- tribes in an effort to fill this vacant position. erated Tribes of Warm Springs, and the Confederated Tribes of Grand Ronde are Training Opportunities eligible to participate in this program. Both In October 2017, the Public Transit Section the Coquille Indian Tribe and the Cow held the annual Oregon Transit Association Creek Band of Umpqua Tribe of Indians Public Transportation Conference in Pend- are working with Public Transit Section leton, Oregon. The Confederated Tribes of staff to explore obtaining eligibility. The the Umatilla Indian Reservation opened Coquille Indian Tribe partnered with the conference with a tribal blessing and Coos County Area Transit to submit an welcome. The training sessions offered application for a competitive Tribal Transit at the conference included a tour of the solicitation in 2017. Those awards have not Tamástslikt Cultural Institute, as well as the yet been announced. tribes’ Kayak Public Transit Maintenance Facility. Four different tribes sent a total Transit Maintenance Council of eight participants to the conference: the The Public Transit Section established a Confederated Tribes of the Umatilla Indian new transit maintenance council in 2016. Reservation, the Confederated Tribes of The transit maintenance council offers a Siletz Indians, the Confederate Tribes of forum for public transit peers in Oregon Coos, Lower Umpqua and Siuslaw Indians to exchange information, procedures and and the Klamath Tribes. Additionally, tribal ideas, as well as ideas for improving safety, governments have participated in trainings reliability, efficiency and effectiveness of and technical assistance programs that have bus operations. The council provides an been offered throughout the state covering opportunity for the maintenance commu- numerous topics including Remix software nity to establish standards of maintenance training, drug and alcohol program com- and safety, which allows the Public Transit pliance, passenger assistance and defensive Section to develop the best policies and driving, grant management training, and procedures for maintaining transit fleets in vehicle procurement. a state of good repair. There are currently three tribes participating in the transit maintenance council: the Klamath Tribes, the Confederated Tribes of the Umatilla KAYAK PUBLIC TRANSIT Indian Reservation, and the Confederated MAINTENANCE TOUR Tribes of Siletz Indians.

Public Transportation Advisory Committee The Public Transportation Advisory Com- mittee provides a statewide forum for public and special needs transportation providers within Oregon. The committee also provides input regarding significant transportation issues to the Oregon Trans- portation Commission and the Rail and Public Transit Division. The Committee

29 of 37 ODOT 12.2017 Government-to-Government Activity Report Conference Opening Ceremonies: Specific Interactions in 2017: While all Public Transit Section staff inter- CHAIRMAN BURKE act with tribal governments, the regional transit coordinators are the primary points of interface with Oregon’s nine federally- recognized tribes. These coordinators, stationed in each of ODOT’s five regional offices, continue to work with the tribes to develop transit programs by providing technical assistance as requested. The majority of technical assistance topics have been related to service design and development, Special Transportation Fund program management, vehicle procure- BOBBIE CONNER, DIRECTOR TAMÁSTSLIKT ment and planning. The following are specific interactions between the Public Transit Section’s regional transit coordinators and tribes in 2017.

Region 2, Northwest Oregon: During 2017, ODOT’s Region 2 Transit Coordinator helped facilitate discussions and planning for Tillamook County to take over serving the Confederated Tribes of Grand Ronde after Salem Area Mass Transit District ends its line 2x service from Salem to Spirit Mountain Casino. DRUM CEREMONY AND DANCING Tillamook County will begin the service January 2018.

Region 2 Transit Coordinator Arla Miller has been assisting the Confederated Tribes of Siletz Indians with the tribes’ Transpor- tation Human Services Coordinated Plan. The plan is expected to be adopted before the end of 2017.

In the summer of 2016, the Public Transit Section awarded Special Transportation Fund Discretionary funds to the Con- federated Tribes of Grand Ronde for a long-range transit plan, in coordination with an ODOT/Transportation Growth Management-funded Transportation System Plan.

The Public Transit Section awarded Special Transportation Fund discretionary funds to the Confederated Tribes of Siletz Indians for the purchase of a transit vehicle in

30 of 37 ODOT 12.2017 Government-to-Government Activity Report The Cow Creek Band of Umpqua Tribe of Indians received a Special Transportation Fund Discretionary award of $210,175 for the Outlying Life Line Project. The tribe is teaming with long-time partner Umpqua Transit on the project.

The Coquille Indian Tribe completed its Transportation Human Service Coor- dinated Plan in 2017. The tribe also partnered with Coos County Area Transit summer 2016. The bus was ordered in on an application for discretionary tribal August 2017, and Public Transit Section transit funds. staff provided technical assistance on the Region 4, Central Oregon: purchase. Region 4 Transit Coordinators Joni Bram- In the summer of 2017 Arla Miller was lett and Theresa Conley provided technical invited to attend and participate in the assistance and training throughout 2017 Nesika Illahee Pow Wow at Confederated to the Confederated Tribes of Warm Tribes of Siletz Indians. Arla walked with Springs in Central Oregon and the Klamath the Tribal Planner Pamela Barlow-Lind and Tribes in South Central Oregon. With the planning section in the parade. Joni Bramlett retiring and Theresa Conley new to Region 4, introductory meetings In the fall of 2017, Arla Miller convened were arranged with Transit Managers and a meeting with Confederated Tribes of support staff at both tribes. Theresa was also Coos, Lower Umpqua, and Siuslaw Indians, able to meet with the newly-hired Com- Confederated Tribes of Siletz Indians, Lane munity Services Director for the Klamath Council of Governments, Lane Transit Tribes and the Chief Executive Officer of District, City of Florence, and Pacific Crest the Confederated Tribes of Warm Springs. Buslines to discuss options for lower cost transportation between Eugene and Flor- The Confederated Tribes of Warms Springs ence, particularly for seniors and people continue to participate in a regional Trans- with disabilities. Both tribal governments portation Human Services Coordinated and the City of Florence stated willingness Plan update led by the regional transit to contribute funds for a feasibility study. provider, Central Oregon Intergovern- mental Council/Cascades East Transit. The Region 3, Southwestern Oregon: Region 4 transit coordinator participates in Region 3 Regional Transit Coordinator, this effort, as do Jefferson, Deschutes and Alison Wiley was replaced in November by Crook counties. The coordinated plan is Jennifer Boardman. Jennifer is currently anticipated for completion late in 2017 and reaching out to the three tribes in her will help inform a broader Regional Transit region, to introduce herself and understand Master Plan, set to kick off in spring 2018 their transit needs. with project management support from the Region 4 transit coordinator. In addi- The Confederated Tribes of Coos, Lower tion to supporting these planning activities, Umpqua, and Siuslaw Indians purchased the Region 4 transit coordinator as well as a vehicle with state funds, in 2016, and transit operations staff in Salem provided resumed providing rides after a long hiatus. one-on-one training and assistance with the ODOT grant management software.

31 of 37 ODOT 12.2017 Government-to-Government Activity Report The Confederated of Tribes of Warm replace rural tribal bus shelters. These shel- Springs renewed its purchase service agree- ters are presently scheduled for funding ment with Cascades East Transit this year. under the tribe’s 2017-2019 Section 5310 Additionally, ODOT staff from the Public formula grant. Transit Section, Region 4, and Region 1 is working closely with tribal staff to pursue In 2017, the Region 5 transit coordina- several Federal Lands Access Program tor worked closely with the Confederated grant opportunities. These include a safe Tribes of the Umatilla Indian Reservation multi-use path connection through Warm and the City of Hermiston on the securing Springs along US 26 and expanded transit additional federal transit funding. connectivity to employment opportunities at Mt Hood. The Confederated Tribes of the Umatilla Indian Reservation hosted and attended The Klamath Tribes updated its Trans- the regional Grant Management Training portation Human Services Coordinated on November 9, 2017. Plan at the end of 2016, in collaboration with Basin Transit. Building on this planning work, the Klamath Tribes continue to operate a fixed-route Quail Trail service, connecting communities in Southern Klamath County. Region 4 transit coordinators provided technical assistance throughout 2017 to support these services. The Klamath Tribes’ Community Services Director and the Transportation Program Manager attended a Grant Management Training held in Klamath Falls in Novem- ber 2017, along with twelve other transit Staff Training: providers from the south central oregon Public Transportation Manager, Marsha area. The goal of this annual training is to Hoskins, completed a year-long program provide guidance on grant management and received a Professional Certificate in and also provide opportunities for con- Tribal Relations from Portland State Uni- nections and coordination among public versity’s Institute for Tribal Government. transportation providers. The Transporta- tion Program Manager also attended the Regional Transit Coordinator Arla Miller Oregon Public Transportation Conference. attended Day 1 of the LCIS Fall Gather- ing and Learning Session, on November 1, The Klamath Tribes purchased an acces- 2017, in Lincoln City. sible van and are currently hiring an additional full-time driver with a Special Frank Thomas, Region 5 transit coor- Transportation Fund grant. The tribes will dinator, sits on the National Technical also be purchasing three new accessible Assistance Program Board and attended its vans with FTA 5310 funds. Rural Transit and Intercity Conference in October 2017. The focus of the conference Region 5, Eastern Oregon: was tribal transit. Region 5 transit coordinator Frank Thomas began a technical assistance effort Other Interactions: with Burns Paiute Tribal Planner Kenton J.D. Tovey, from the Confederated Tribes of Dick to develop site plans and documented the Umatilla Indian Reservation, is a par- categorical exclusions to develop and ticipant on the Policy Advisory Committee 32 of 37 ODOT 12.2017 Government-to-Government Activity Report for the update of the Oregon Public Trans- 2017 Section 122); and participated in portation Plan; a member of the Rules interviews for the Program and Policy Lead Advisory Committee for the Statewide position in the Division. Transportation Improvement Fund (HB

Transportation Development Division KEY CONTACTS Jerri Bohard Division Administrator About tribal representatives have been identified (503) 986-3421 The Transportation Development Division to participate in area commission in all [email protected] plans and develops Oregon’s transportation ODOT regions. See the Area Commissions future. It focuses on providing Orego- on Transportation section of this report for Erik Havig nians with a balanced, well-connected more details. Planning Section Manager transportation system. The Transportation (503) 986-4127 Development Division is the part of the Enhance Program [email protected] Oregon Department of Transportation that: The Enhance Program is a component of the Statewide Transportations Improve- Chris Wright • Helps Oregonians do long and short- ment Program and it funds projects that Transportation Data Section term transportation planning. enhance, expand or improve the trans- Manager (503) 986-4171 • Keeps statistics about transportation. portation system. Projects are selected [email protected] • Considers transportation policy. using input from the Area Commissions • Does research to help engineers, plan- on Transportation. As voting members on Michael Bufalino ners and project designers. the area commissions, tribal governments Research Section Manager • Helps local governments with transpor- were notified of the process for developing (503) 986-2845 tation through a variety of programs the Enhance Program and were involved in [email protected] and services. Enhance project selection. Mac Lynde The division is responsible for produc- Research Program Active Transportation Section ing the Oregon Transportation Plan, the The Research Program oversees the state’s Manager Oregon Highway Plan as well as individual federally funded research and the Technol- (503) 986-3880 plans for specific highway corridors. ogy Transfer Program. Research focuses on [email protected] safety, infrastructure repair and preserva- Deborah Benavidez The Transportation Development Division tion, maintenance practices, innovative Statewide Planning Program is also the home of interagency partner- contracting and project delivery, sustain- Coordinator ships that are helping to shape the future, able environmental practices and the (503) 986-4220 such as the Transportation and Growth land use, transportation connection. The [email protected]. Management Program and Oregon’s Com- Technology Transfer Program is a part of or.us munity Solutions Teams. the Transportation Development Division’s Research Section, offers training, technical ECONOMIC Statewide Transportation Improvement Program assistance and technology transfer to local DEVELOPMENT AND The Statewide Transportation Improve- transportation agencies, which includes COMMUNITY SERVICES ment Program is a multi-year prioritized cities, counties, tribal governments, and CLUSTER MEMBER list of transportation projects that are others. The Technology Transfer Program Jack Svadlenak proposed to be funded in Oregon. The markets services to tribal governments. Economist Statewide Transportation Improvement (503) 986-3261 Program is developed with tribal and The Technology Transfer Program is cur- [email protected]. public involvement through the Area rently looking for a tribal representative for or.us Commissions on Transportation. Specific its steering committee in order to receive 33 of 37 ODOT 12.2017 Government-to-Government Activity Report input from tribal governments in the deci- a balanced, interconnected transportation sions being made for the program. network. With over 1,100 planning projects supported and completed since 1993, Ore- Trainers from the Technology Transfer gon’s TGM Program continues to provide Program offer free classes to tribal govern- value to Oregonians by helping communi- ments on a number of important subjects. ties plan for land use and transportation in Please see the website at http://www. concert with community objectives. Tribal oregon.gov/ODOT/Programs/T2/Pages/ governments are eligible and have received CircuitRiderClasses.aspx to find out more many TGM grants. information. The Transportation and Growth Manage- Statewide Planning Program ment Program protocols require that grant Transportation Development Division managers make contact with each federally planners develop strategies for operating, recognized tribe by phone or in person managing, maintaining, and funding the to provide information on the four grant state’s transportation system to achieve programs offered each annual cycle. These Oregon’s long term transportation goals programs include: and vision. Transportation policy guides ODOT’s decision-making move towards • Planning Grants offer grants to commu- implementation of a planned transporta- nities to improve transportation system tion system. The Oregon Transportation plans or build integrated land use and Plan directs ODOT to include tribal gov- transportation plans. ernments in the development of long range • Education and Outreach provides free planning documents. community workshops, speakers and publications on current planning topics. Tribes are involved in the development • Code Assistance helps communities statewide transportation plans through with planning code language to expand personal contact, email and hard copy transportation choices for people. communication of information with a • Quick Response work helps with immi- solicitation of comments. nent development projects to ensure they serve a community’s goals for The Statewide Planning Program Coordi- efficient transportation and quality nator attended the Legislative Commission development. on Indian Services Fall Gathering to • Transportation System Plan Assess- broaden planning understanding of Tribal ments look at community TSPs and History and the many facets of sovereignty provide suggestions for improvements. and the issues facing Oregon’s tribes. • Publications help communities in Oregon address a variety of trans- Transportation and Growth Management Program portation and growth management This program provides planning assistance challenges. to Oregon communities to create vibrant, livable places where people can walk, bike, During the pre-application process, take transit or drive where they want to go. Transportation and Growth Management The Transportation Growth Management regional planners communicate directly program continues to serve as one of the with delegates from tribal governments primary funding sources for tribal gov- to inform tribes of available services and ernments as well as local governments to discuss ways in which the program could plan for well-designed communities with be of assistance to tribal planning needs.

34 of 37 ODOT 12.2017 Government-to-Government Activity Report Transportation Growth Management on a number of plan elements. Surveys Grants to Tribes in 2017 were given to bus riders, including tribal Lincoln County Transit Development Plan (LCTSD) : members, to get feedback about how to The Lincoln County Transportation Service improve bus service. District coordinated the Human Services- Public Transportation Plan (2017) and Coos Head Area Master Plan: identified the Confederated Tribes of Siletz ODOT provided a grant of $149,880 to Indians as a key voice in the development the Confederated Tribes of Coos, Lower of the plan. Ruby Moon and Pam Lind are Umpqua, and Siuslaw Indians for the Coos representing the Confederated Tribes of Head Area Master Plan. The project will Siletz Indians as members of the Transit develop a master plan for property the Advisory Committee (TAC) on the LCTSD tribes recently acquired at Arago Point, Transit Development Plan project. Four including a comprehensive bicycle/pedes- TAC meetings have been held to date. The trian network, interpretive center, and final TAC Meeting is tentatively scheduled potential destination resort. in December 2017 to review the draft plan. The Confederated Tribes of Siletz Indians Coquille Indian Tribe Comprehensive representatives on the TAC have reviewed Plan: and commented on a number of elements ODOT provided a grant of $126,950 to the of the plan. Coquille Indian Tribe for a comprehensive planning project. The project will develop Additionally, there is an on-line mapping a comprehensive plan for the tribe’s Empire tool for Siletz tribal employees to comment Property southwest of Coos Bay, which will on the bus routes on the project area map. include the identification of connecting Pam Lind was responsible for fielding roads, land uses, and a high level overview responses and helping with technical dif- of necessary supportive infrastructure. ficulties of the tribal respondents. General The comprehensive plan will guide and tribal member comments and locations inform the transportation infrastructure where bus stops should be located were development and land use designations. documented on the on-line mapping tool. The project will include public outreach and involvement, interagency coordina- Yamhill County Transit Area tion, and a land use inventory. The project Development Plan (YCTA): will consider how to connect land uses to The YCTA Coordinated Public Transit- the property core, as well as to access roads Human Services Transportation Plan outside the property. The transportation (2016) identified the Confederated Tribes network will be planned to assure multi- of Grand Ronde as a key voice in the YCTA modal access, including access for people Transit Planning Process. In accordance traveling on foot and by bicycle. with the Coordinated Public Transit- Human Services Transportation Plan, Confederated Tribes of the Umatilla Tribal Council member Chris Mercier is Indian Reservation Mission Community representing the Confederated Tribes of Master Plan: Grand Ronde as a member of the Project ODOT provided a grant of $207,500 to the Advisory Committee (PAC) on the YCTA Confederated Tribes of the Umatilla Indian Transit Development Plan project. Two Reservation for this master planning effort. PAC meetings have been held to date. The purpose of the Mission Community Two more PAC meetings will be held as Master Plan is to assist the tribes in the part of the project. The Confederated planning for and coordination of develop- Tribes of Grand Ronde representative on ment of a vibrant multi-modal community the PAC have reviewed and commented that fosters economic vitality, cultural

35 of 37 ODOT 12.2017 Government-to-Government Activity Report connectedness, health, and well-being. The project focuses on integrating pedestrian- scale development patterns to create a more walkable community that accommodates bicycle and horse transportation as well as supports the existing tribal Kayak Transit System. During this reporting period the The Klamath Tribes Pedestrian and tribes are in the draft master plan and Bicycle Transportation System Plan: code development stage of the project. ODOT provided a grant of $110,000 to In partnership with ODOT the tribes are the Klamath Tribes for this planning reviewing the recommended operational effort. The Transportation and Growth and capital improvement projects, potential Management Program grant with the funding sources, triggers, and proposed Klamath Tribes to improve the safety, timeframes for improvements access and convenience of pedestrian and bicycle transportation with the Chilo- Community Open House #3 was recently quin Community for both local residents conducted which presented graphic materi- and visitors. The project will result in the als for reviewing the conceptual designs and development of a pedestrian and bicycle analysis of mobility conditions of the work- transportation system plan for the Chilo- in-progress. The outreach to tribal members quin community that will be adopted and seeks public input and collaboration to make implemented by both the Klamath Tribes sure the design and planning creates solu- and the city of Chiloquin to meet their tions that benefit and serve the community. common local transportation needs.

Transportation Safety Division KEY CONTACTS Troy Costales Administrator About governments are eligible and have accessed (503) 986-6718 ODOT’s Transportation Safety Division is the materials and resources of the division’s [email protected] responsible for promoting activities that community programs. reduce the instance and severity of trans- Walter McAllister portation related crashes in Oregon. This is Strategic and Long-Range Planning Safety Strategist primarily accomplished through the divi- The Strategic Long-Range Planning (503) 986-4187 sion’s community programs and through its program is designed to routinely develop [email protected]. strategic and long-range planning efforts. and update the state’s Transportation or.us Safety Action Plan to guide transportation Community Program safety efforts across agencies statewide. The Community Program is designed to This plan also serves as the state’s Strategic assist local governments, non-profits and Highway Safety Plan which guides invest- volunteers in initiating and conducting ments in traffic safety improvements, both ongoing safety programs and activities of infrastructure and non-infrastructure within their jurisdiction or area of interest. (education and enforcement). Tribal Through this program, the Transporta- governments are specifically invited to par- tion Safety Division also seeks to work ticipate in the development of these safety with community representatives to direct planning efforts, and a number of tribes them toward relevant grants to improve have elected to participate in the process in the safety of the traveling public. Tribal prior years. 36 of 37 ODOT 12.2017 Government-to-Government Activity Report Specific Interactions in 2017 to provide for a safety planning effort in The division continued work with several the Warm Springs business district. tribes to develop plans for improving safety • January 2017: The Cow Creek Band of on reservation lands and among tribal mem- Umpqua Tribe of Indians hosted the berships. In 2017, the division conducted Transportation Safety Division’s Police outreach to coordinate with the tribes. Traffic Safety Conference at Seven Feathers Casino Convention Center. • A grant was also awarded in 2017 to the • August 2017: The Transportation Safety Klamath Tribal Health and Family Ser- Division, through Harney County Safe vices agency to run a community based Communities, provided a bicycle safety child passenger safety program. rodeo for families of the Burns Paiute • The Transportation Safety Division Tribe. worked with ODOT Region 4 and the Confederated Tribes of Warm Springs

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