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Maple Leaf Foods' Maple Leaf Foods’ COVID-19 Pandemic Plan Last Update: July 16, 2020 This document was prepared by Maple Leaf Foods Inc. solely for internal use by it and its subsidiaries (collectively “Maple Leaf”). It is being provided only in the interest of sharing information in the context of global efforts to fight the COVIC-19 pandemic. The information contained in this document should not be considered as advice or recommendations and should not be relied upon by any third party. Maple Leaf expressly disclaims any liability for any use or reliance on this document and the information contained herein. COVID-19 PANDEMIC PLAN 2 of 56 TABLE OF CONTENTS TABLE OF CONTENTS ............................................................................................................. 2 PREFACE ................................................................................................................................ 3 INTRODUCTION ..................................................................................................................... 4 MAPLE LEAF FOODS’ COMPANY POLICY ............................................................................................ 5 EDUCATION ........................................................................................................................... 6 PROTECTING OUR PEOPLE ..................................................................................................... 7 SOCIAL DISTANCING ..................................................................................................................... 7 COVID-19 SCREENING ................................................................................................................. 8 SELF-QUARANTINE/SELF-ISOLATION ................................................................................................ 9 TEMPERATURE MONITORING ........................................................................................................ 10 CARPOOLING ............................................................................................................................ 11 COVID-19 FACE PROTECTION AND PHYSICAL BARRIERS ..................................................................... 11 COVID-19 GOLDEN RULES ......................................................................................................... 15 MLF SHAREPOINT SITES.............................................................................................................. 16 KEYS TO ATTACK COMPLACENCY THROUGH BUY-IN ............................................................ 18 RESPONDING TO A CONFIRMED COVID-19 CASE.................................................................. 20 SANITATION .............................................................................................................................. 20 COVID-19 RETURN TO WORK ..................................................................................................... 20 MLF’S PLAYBOOK (QUARANTINE PROTOCOLS) ................................................................................. 24 PROTECTING OUR BUSINESS ................................................................................................ 45 PROTECTING OUR COMMUNITY .......................................................................................... 55 COVID-19 PANDEMIC PLAN 3 of 56 PREFACE Maple Leaf Foods Inc. (MLF) strives for zero occupational injuries and diseases in the workplace, a goal driven by a commitment to employee safety as stated in MLF’s OHS Policy and MLF’s Safety Promise. The Occupational Health & Safety Policy clearly states, “the elimination of occupational injuries and diseases in all our facilities.” It further states, “We believe that zero occupational injuries, while challenging, is an attainable goal.” The Safety Promise states, “We commit to becoming a global leader in food safety and job safety.” To achieve this, Maple Leaf Foods Inc. strives to make employee safety an integral part of our workplace culture. COVID-19 PANDEMIC PLAN 4 of 56 INTRODUCTION This Pandemic Plan has been created to prepare for and respond to a pandemic COVID-19 outbreak in an appropriate and timely manner. The plan's key objectives include: 1. Achieving effective preparation and response through clear processes for Maple Leaf Foods’ employees and stakeholders. 2. Sharing appropriate information with employees, customers, industry partners, and government in a timely manner. 3. Modifying procedures to protect our people, our business, and our community. This guide is designed to help Maple Leaf Foods minimize the risk that a COVID-19 pandemic poses to the health and safety of employees, the continuity of business operations, and the effect on the community. It is intended to provide Maple Leaf Foods sites with the basic information they require in preparing a continuity plan to mitigate the potential effects of a pandemic. As with any risk that threatens the viability of business operations, continuity planning is critical. All Maple Leaf Foods sites must take immediate steps to develop continuity plans that: 1. protect our people; 2. protect our business and minimize disruptions; and 3. protect our community and help prevent negative impacts on customers, consumers, and the economy. While a pandemic cannot be stopped, proper preparation may reduce its impact. This guide provides the information that will assist all Maple Leaf Foods sites in preparing business continuity plans. Maple Leaf Pandemic Program Model COVID-19 PANDEMIC PLAN 5 of 56 Maple Leaf Foods’ Company Policy The goal is for us to maintain our high performance and the function of our business, while minimizing our in-person social interactions for the immediate future. As of March 12, 2020: 1. Work from home if possible • To the extent possible, you are asked to work from home and leverage technology solutions available to you. 2. Eliminating all in person meetings, unless absolutely required • We have cancelled any meetings that are not essential and replaced them with leveraging technology as much as we possibly can. • If meetings or events absolutely cannot be conducted remotely and an in-person meeting is required, there cannot be more than 20 people in attendance. (Reduced to a maximum of 5 people in attendance in Ontario as of March 29, 2020.) 3. No visitors please! • No external visitors are permitted at our sites or offices., except for essential services required to run the business. 4. Stop visiting business partners in person • We have implemented a ban on visits to our customer offices, suppliers, producers or other business partners • All planned visits should be cancelled and replaced with technology engagements. 5. No business travel • We have implemented a ban on business travel. 6. Personal travel implications • If you or members of your household are travelling internationally, we ask that you report this to your supervisor or Human Resources so that our quarantine policies, which are possibly changing daily, can be properly applied to you. Revised On March 14, 2020 Following any international travel by you, you must self-quarantine for 14 days from the date of return and before returning to the workplace, you must complete our COVID-19 screening tool. So, for example, if you: • returned from an international trip 10 days ago, you must quarantine for 4 more days • are currently in another country and return, you must self-quarantine for 14 days from the return date • go to another country and come back, you must self-quarantine for 14 days from the return date. Revised On March 31, 2020 • The Meadowvale Campus was closed and locked (only accessible with MLF employee card for authorized personnel). Employees with essential roles whose work cannot be conducted at home may request for authorization by completing the “Work At Meadowvale Campus Request Form”. COVID-19 PANDEMIC PLAN 6 of 56 Revised On April 21, 2020 • All employees and visitors (including contractors and temporary agency employees) must be screened everyday using the “COVID-19 Screening Tool”. That is, there will be 100% screening of everybody who enters a MLF site. Revised On June 8, 2020 • At this time, we are expecting to delay the full general opening of our corporate offices until at least September 1st. EDUCATION The key to preventing disease outbreak is understanding the disease. Maple Leaf Foods has implemented various educational initiatives. • Communication to and education for our employees: o Signage and training material have been developed. o The objective is to fully understand perception versus risk, as well as to understand the North American outlook and the global outlook. o Town Hall online meetings have been provided across all Maple Leaf Foods sites to cover COVID- 19 pandemic fundamentals (background and origin, global status, spread, symptoms, complications, mode of transmission, disease prevention by protection and response strategies (e.g. hand hygiene, coughing/sneezing etiquette), and contingency plans. COVID-19 PANDEMIC PLAN 7 of 56 PROTECTING OUR PEOPLE Social Distancing Social distancing is a strategy to limit the spread of COVID-19, the disease caused by the coronavirus. This is a conscious effort to reduce contact between people to slow down the spread of the virus. Even if you are symptom free and not part of an at-risk group, you still need to change your lifestyle starting today to avoid contracting and spread of the virus. The goal is to do everything possible to limit our in-person interactions, while
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