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Street, Hayward, CA 94541 (510) 881-6700 Minutes – July 25, 2011 – Page 1. Hayward Area Recreation and Park District 1099 “E” Street, Hayward, CA 94541 (510) 881-6700 M I N U T E S March 26, 2012 MEETING The Regular Meeting of the Board of Directors of the Hayward Area Recreation and Park District was called to order by President Waespi at 5:30 p.m. on Monday, March 26, 2012 in the Board Room of the Administration Building at 1099 ‘E’ Street, Hayward. BOARD OF DIRECTORS’ President Waespi announced that the Board of Directors would adjourn the CLOSED SESSION meeting to hold a Closed Session for a meeting with designated representatives to discuss negations with the SEIU 1021 Bargaining Unit of the Hayward Area Recreation and Park District, followed by a meeting with Legal Counsel regarding existing litigation in the case of the Hayward Area Recreation and Park District and Alameda County regarding 16301 and 16635 E. 14th Street, San Leandro, CA. RECONVENE TO The Board Meeting reconvened at 7:01 p.m. and was followed by the REGULAR SESSION Pledge of Allegiance and Roll Call. PLEDGE TO FLAG The Pledge of Allegiance was followed by Roll Call. PRESENT Directors: Andrade, Hodges, Jameson, Pereira, Waespi Staff: Ely, Giammona, Gouveia, Lepore, Hamid CLOSED SESSION President Waespi reported that the Board of Directors held a Closed Session ANNOUNCEMENT at 5:30 p.m. on this date as reported above at which no reportable action was taken. MONTHLY VOLUNTEER President Waespi postponed presentation of the Monthly Volunteer RECOGNITION AWARD Recognition Award to the Monday, April 9, 2012 Board of Directors’ meeting, as the recipient of the February 2012 award, Mr. Mark Sanford, was unable to attend the meeting. PUBLIC COMMENTS Ms. Carolina Abatayo, 26575 Flamingo Avenue, Hayward, CA, addressed the Board regarding much-needed afterschool programs at Schafer Park School Ms. Carolina for 6th grade youth and younger, and the obstacles that have been Abatayo - encountered in coordinating a program with the Youth Enrichment After School Partnership (YEP). Ms. Abatayo stressed the necessity for H.A.R.D. and the Programs at Hayward Unified School District to work in partnership for the benefit of the Schafer Park youth. In addition, she expressed the children’s desire to establish a School basketball program and how disappointed they become when their dreams do not come true. M-1112-2 - 1 - 7/26/11 Minutes – July 25, 2011 – Page 2. PUBLIC COMMENTS President Waespi was complimentary of the comments received, and (Continued) referred the matter to the Board’s Program, Policy and Public Relations Committee. Mr. Carl Moose - Mr. Carl Moose, 1328 Via El Monte, San Lorenzo, CA, addressed the Board San Lorenzo regarding the San Lorenzo Community Park and stated his desire to utilize Community Park the pond in a way that would yield excellent stewardship in water conservation. In addition, he recommended that the creek at the Park be restored so that it may be enjoyed by the residents in its natural habitat. Comments – President Waespi was complimentary of Mr. Moose’s suggestions and stated President Waespi that the District is currently working to develop a revised Master Plan for the San Lorenzo Community Park. Mrs. Wendy Mrs. Wendy Winsted, Recreation Coordinator, addressed the Board Winsted, Recreation expressing her appreciation for postponing the presentation of the Coordinator – Volunteer of the Month Award to accommodate Mr. Sanford; and for their Sulphur Creek support of the Owl Cam recently installed at Sulphur Creek Nature Center. Nature Center She reported that the program has developed into an avenue of its own, Owl Cam with over 1,200 individual viewers and 6,000 hits to date from around the world, including the United Kingdom, Australia, Norway, the Ukraine, France, Canada, Singapore, Italy, Germany, Switzerland, Greece, Denmark and Iceland. She said that the press has been very positive, as the mother owl builds up suspense while awaiting her eggs to hatch and pointed out that the owl cam will increase publicity of the District’s website. In response to Board questions, Mrs. Winsted reported on plans to Installation of Owl coordinate an Eagle Scout project to install additional boxes at other parks Boxes at Other throughout the District. For the Board’s information, she said that on Parks Throughout average, a family consisting of a mother, father and seven infants would the District catch up to the equivalent of one-hundred mice each night, which would be beneficial in areas where rodent issues exist. In closing, Mrs. Winsted reiterated her sincere appreciation to those involved in the planning process, and commended Mr. Hei Yau, Information Systems Administrator, for his excellent work and coordination with the various vendors involved. Comments – Following presentation from Mrs. Winsted, President Waespi was very President complimentary of the plan to install additional owl boxes, and suggested Waespi that staff utilize the expertise of patrons from the Hayward Senior Center to construct the new owl boxes. Mr. Ken Martin - Mr. Ken Martin, 3785 Somerset Ave., Castro Valley, CA, addressed the Adobe Park Board and expressed his appreciation for their support of the two bocce ball Bocce Ball programs at Adobe Park. Mr. Martin reported that the courts have Program experienced extensive damage from usage in addition to children riding their bicycles on the courts, and requested that the existing fence be extended to deter them from doing so. He introduced Mr. John Anderson and Mr. Matt Porter, who maintain the bocce ball courts, and requested M-1112-2 - 2 - 7/26/11 Minutes – July 25, 2011 – Page 3. PUBLIC COMMENTS the use of a drag similar to that used at a baseball diamond to decrease (Continued) their workload, pointing out that damage caused by the bicyclists creates two to three hours of work. In addition, Mr. Martin also requested the use of the District’s surplus of crushed oyster shells to resurface the courts in the Spring. Staff replied that they would be happy to supply the six yards of surplus shells. Comments – President Waespi extended his appreciation to Mr. Martin for his President presentation, as well as to Mr. Anderson and Mr. Porter for their efforts in Waespi maintaining the bocce ball courts. In addition, he commended the great program at Adobe Park and said it is very nice to see the courts being well- utilized. President Waespi was proud to introduce “a friend of Hayward”, Ms. Sarah Lamnin, a recipient of the California Park and Recreation Society (CPRS) District III award. Ms. Sara Lamnin – Ms. Sara Lamnin, South Hayward Parish, addressed the Board and reflected Presentation on on her educational background, where she received her Master’s degree Research Proposal from the University of California, Berkeley, and her undergraduate degree Funded by CPRS from San Francisco State University in Leisure Studies. Ms. Lamnin, District III – reported that she was awarded a $500 grant from CPRS District III, to fund Improvements in her Research Proposal, a copy of which was distributed for the Board’s and Downtown Staff’s information. She said that her research has found both positive and Hayward negative aspects of Hayward, and outlined the scope of work, which included suggestions to increase positive activities in the challenging areas of downtown Hayward through community partnership with local agencies, including H.A.R.D., the Hayward Unified School District, and the Hayward Police Department, in addition to residents and volunteers. Additionally, Ms. Lamnin pointed out opportunities to showcase District programs, suggested community collaboration to improve Memorial Park, and concluded that “the random good things in Hayward, help offset the consistent bad things”. B.O.D. & Staff In response, Staff commented that they have been in contact with Ms. Comments – Mrs. Lamnin and would be pleased to collaborate with her and offered the use of Lamnin to Present the District’s community centers and parks, if needed. President Waespi at 2012 NRPA extended his appreciation and congratulations to Ms. Lamnin and said he Conference looks forward to working with her as well, adding that she is scheduled to present her Research Proposal at the 2012 National Recreation and Park Association (NRPA) Conference. CONSENT CALENDAR The Minutes of the Regular Meeting of the Board of Directors on Monday, March 12, 2012 at 7:00 p.m. Moved by Director Pereira, second by Director Minutes Jameson, and unanimously carried. Finance Report Acceptance of the Finance Report for February 2012. Moved by Director Pereira, second by Director Jameson, and unanimously carried. M-1112-2 - 3 - 7/26/11 Minutes – July 25, 2011 – Page 4. BOARD OF DIRECTORS’ Staff reported that at the January 23, 2012 meeting, the Board of Directors COMMITTEE REPORTS tabled the adoption of a Park and Facility Maintenance Standards Policy so that it could be further reviewed by the Board and Staff. That review has been completed and Staff is again bringing forward the adoption of a Park and Facility Maintenance Standards Policy. In addition, Staff said that at the Board’s direction, District Staff has Hayward Area developed Park and Facility Maintenance Standards. The Policy authorizes Recreation the creation of these standards, discusses elements that need to be And Park District’s considered as part of the standards, and provides for a review process so as Park and Facility to keep the standards current. The standards have been developed in order Maintenance to better maintain and enhance the quality and safety of District parks and Standards Policy facilities and will assist District staff in carrying out the duties needed to maintain the standards that have been developed. The Policy has been reviewed by the Program, Policy and Public Relations Committee Chairperson. Staff recommended that the Board of Directors adopt the new Park and Facility Maintenance Standards Policy, Number 8000, and the accompanying maintenance standards, effective immediately.
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