TANZANIA EXPEDITION JULY 2018 24 July 2017
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TANZANIA EXPEDITION JULY 2018 24 July 2017 Dear Parents and Student Presbyterian Ladies’ College in conjunction with Scotch College is conducting an expedition and service tour to Tanzania during the 2018 Term 2 School holidays. We would like to formally invite students currently in Years 10 and 11, who may wish to be members of the tour group. The Tanzania Expedition Tour promotes service learning and leadership, intercultural awareness, personal growth and development, relationship building and leadership. The tentative tour dates are Sunday 1 July – Wednesday 18 July 2018 (subject to flight and seat availability). As flights have not yet been confirmed, we advise participants to make themselves available one or two days before and after the proposed dates. The tour cost is yet to be finalised. This is primarily due to the variable costs such as flights, land content and exchange rate. As an indication from previous tours, the cost will be approximately $8,500 - $9,000 per participant using the exchange rate of .70 AUD to 1USD and 24 students and 4 staff attending the tour. The tour cost will be reviewed throughout the year prior to departure. The tour cost includes: • Return airfare to Dar es Salaam • Private coach airport transfers • Travel within Tanzania in superior 4WD vehicles with experienced drivers/guides • All accommodation and most meals for 16 days in Tanzania • Participation in a service project at Matipwili village in the province of Pwani (4 days) • Ascent of Mt Meru (3800ASL) including all fees for guides and group porters • All national park fees • Tanzanian visa • Internal flights from Arusha to Dar es Salaam • Travel insurance cover • International SOS membership • Tour shirt • Journal and diary The tour cost does NOT include: • Personal spending money, or cash required for individual and some group tipping (approx. $250US). • Meals not listed in the itinerary (approx. $50 USD) • Students will be required to bring a warm sleeping bag, hiking boots, warm clothing and backpack. (Sleeping bags and backpacks may be available to the group through the school on loan or a local retailer at a discounted cost. A full equipment list will be provided later) (approx. $500 - $1000 depending on personal choice) • Vaccinations (approx. $400 - $600 per person, depending on individual’s health profile) • Passport • Re-entry visa expenses for non-Australian passports holders (if required) • Personal first aid kit (Travel Doctor) • Personal mobile phone costs Please be aware there is also a fundraising component to the tour and students will be required to spend time fundraising. Fundraising for Tanzania is generally done as a number of group events. 2 These events are designed to increase interaction amongst the tour group and promote teamwork. The group will aim to raise $20,000 AUD. To secure your placement on the tour, parents are to return the PLC / Scotch Tanzania Expedition Tour Payment Slip to PLC Accounts by Friday 11 August. If paying by cheque, please make cheque payable to PLC Tours. The first deposit of $2,500 ($1,000 is non-refundable) will be deducted on Thursday 17 August 2017. Further payments of $2,500 are due on 31 October 2017 and 6 March 2018. The final balance $1,500 to be re-confirmed and paid by 14 May 2018. The tour will be viable when we reach 24 participants from both PLC and Scotch College, nominally 12 students from each school. If the numbers exceed this, a blind selection process of pulling students names out of a hat will be undertaken, with the non-successful applicants placed on a waiting list. Confirmation of tour viability and numbers will occur by 17 August 2017. Deposits for unsuccessful applicants will not be deducted and cheques will be returned. Please note, that if at a later date your daughter is unable to attend, the initial deposit will be forfeited as a cancellation fee plus any additional costs as outlined in the PLC Tour Terms and Conditions. Acceptance of students on the tour is at the discretion of the Head of Senior School and the Principal. Travel insurance and International SOS membership is a compulsory inclusion in the tour cost. Attached is the summary Chubb Corporate Travel Insurance Policy and International SOS Tanzania Tour Country Report. Please refer to the Business Conditions contained in the Schedule of Fees 2017, which states that applications to participate in PLC organised tours may not be accepted unless all fees have been paid. Parents are also asked to complete the PLC Consent to Participate and Receive First Aid form and if required, add any further information to their daughter’s online medical details, which may be relevant to the tour (e.g. fear of flying, sleeping patterns etc.). If your daughter has any specific dietary requirement this should be indicated in the online medical details. Please return the consent form together with the payment slip and deposit to the PLC Accounts Department. All queries relating to the administration of the Tour (e.g. flights, insurance, payments, passports, medical conditions etc.) are to be directed to the PLC Tours Co-ordinator, Sandy Barbir on 9424 6496 or via email: [email protected]. All other questions relating to specific tour information is to be directed to Matt Donaldson, Tour Leader on 9460 6125 or via email: [email protected]. Yours sincerely Sandy Barbir Matthew Donaldson Tours Co-ordinator Tour Leader 3 Tanzania Draft Itinerary Day/Date Morning Afternoon Evening Location Sunday Arrive Perth International Airport On the plane 1/7/18 Monday Flight Travel Flight Travel Buffet Dinner Dar es Salaam Dinner 2//7/18 Transfer to Accommodation Debrief and sleep Tuesday Breakfast Lunch Slipway markets Dar es Salaam Breakfast 3/7/18 Visit Kibasila, Buza and Wailies ATYA Conference Dinner (at own expense) Lunch High Schools in Dar es Salaam Wednesday Breakfast Lunch at roadhouse (at own Arrive Kisampa 4/5pm Kisampa Breakfast 4/7/18 Depart 8am in 4WD vehicles expense) Dinner and debrief Dinner Buy Kangas in Chalinze Thursday Breakfast Lunch in village Dinner and camp fire debrief Kisampa Breakfast 5/7/18 Begin service project in More service project Lunch Matipwili Walk to Wami river Dinner Friday 6/7/18 Breakfast Lunch in village Dinner and camp fire debrief Kisampa Breakfast Service project continues plus More service project Lunch Matipwili tour Visit local Maasai Boma Dinner Saturday Breakfast Lunch in village Dinner and camp fire debrief Kisampa Breakfast 7/7/18 Service project continues More service project Lunch Sort gifts for presentation Dinner Sunday Breakfast Lunch in village Dinner and camp fire debrief Kisampa Breakfast 8/7/18 Conclude service project Formal reception & gift giving Pack Lunch Soccer and netball matches Donate clothes to Kisampa Dinner Monday Breakfast Lunch at Segera (at own Dinner Moshi Breakfast 9/7/18 Depart Kisampa 8am expense) Dinner Arrive International School of Moshi (ISM) 5pm Tuesday Breakfast Lunch at ISM Dinner Moshi Breakfast 10/7/18 Visit Tella Primary School Free time in Moshi Pack 2 bags – Lunch Tree planting with Jane Goodall 1 for Meru, 1 for Arusha Dinner Institute on foot of Mt Kilimanjaro Wednesday Breakfast Begin accent of Mt Meru from Settle in to cabins Miriakamba Hut Breakfast 11/7/18 Summits Africa drive group to 1500m ASL Dinner and debrief (2500m ASL) Lunch Arusha National Park Dinner (see our first wildlife) Thursday Breakfast Late lunch at Saddle hut Dinner and debrief Saddle Hut Breakfast 12/7/18 Continue to hike up the Ascend Little Meru (3800m ASL) Early bed (3500m ASL) Lunch mountain Dinner Friday Wake 4am, first breakfast Lunch at Miriakamba Hut Drive to Arusha Arusha Breakfast 13/7/18 Climb Little Meru for sunrise Hike off the mountain Buffet dinner Lunch Return to Saddle Hut for (this is a very long day of Pack for safari Dinner second breakfast downhill) Hike down to Miriakamba Hut Saturday Breakfast Lunch at Blue Heron Buffet dinner Arusha Breakfast 14/7/18 Rest/shopping in Arusha Debrief Lunch Dinner Sunday 6am Breakfast Resort swim & lunch (at own Dinner Karatu Breakfast 15/7/18 7am departure for Tarangire expense) Dinner 10am Tarangire safari Continue safari Monday Breakfast, pack vehicles Packed lunch in crater at Hippo Return to Arusha Arusha Breakfast 16/7/18 Depart for Ngorogoro Crater pool Buffet dinner Lunch Ngorogoro Crater safari More safari Final debrief Dinner Tuesday Breakfast TBC – travel home TBC – travel home Sleep on the Breakfast 17/7/18 TBC – travel home plane Wednesday TBC – travel home TBC – travel home TBC – travel home Sleep at home 18/7/18 4 PLC / Scotch College Tanzania Expedition 2018 Acknowledgement of Risk | Consent to Participate | Consent to Receive First Aid I acknowledge that through participation in the programme as organised by PLC, that in addition to the risks commonly accepted at School or home, certain risks or dangers may be encountered that could include (amongst others): • Physical exertion to which my daughter may not be accustomed. • Extremes of weather and temperature including sudden and unexpected change. • The possibility of accident or illness remote from normal medical services. • Evacuation difficulties if my daughter is disabled. I [parent/guardian's printed name] give permission for [student's printed name] to attend the PLC /Scotch College Tanzania Expedition and for her to be given First Aid by PLC Staff and contract instructors should the need arise. I understand every effort will be made to contact the parent/guardian in the case of an emergency, however, if this is not possible, I give permission for my daughter to receive medical attention and agree to meet any expenses incurred for medical treatment and evacuation deemed necessary for her safety.