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XV Olympic Winter Games Organizing Committee, Pre-Qualification Briefing

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XV Olympic Winter Games Organizing Committee, Pre-Qualification Briefing XIII. Operations Group, General Manager Villages and Transportation, Bill Wilson. -- 1986-1988. -- .45 m of text. Archival Description: As the “Archival Description” in Series X indicates, Bill Wilson served in many capacities in his term with OCO’88: 1984 December to mid 1986 as Manager, Transportation; then to 1987 September as Manager, Media Villages, and 1987 September to the end of the Games, as General Manager of Villages and Transportation. As General Manager, he reported to the Vice President of Operations, Bruce Cleveley. Scope and Content: These are the only records received by the Archives representing Bill Wilson’s term as General Manager, Villages and Transportation. They are in alphabetical order. Other boxes received by the Archives which were labelled Villages and Transportation were actually the records of Denis Baudais, Manager Media Villages, and may be found in Series VII. A file listing follows. 164 File listing: Box 1 Accident Reporting and Loss/Damage Reports, 1987-1988 Accreditation, 1988. Airport Operations, 1987-1988. Airspace Control, 1987-1988. (Includes minutes of Airspace Control Committee; and pamphlets) Arrivals & Departures, 1987-1988. (Includes minutes of meeting regarding Olympic Family Arrivals and Departures; notes of meetings regarding Airport Arrivals and Departures Data) Assigned Vehicles, 1987-1988. Balloons, 1987-1988. Board Progress Reports, 1987-1988. Budget, 1987-1988. Bus, 1987-1988. Calaway Park/Springbank, 1987-1988. Ceremonies/Culture, 1986-1988. CTV HB, 1987-198. C[anada] Olympic] P[ark], 1987. (Minutes of Canada Olympic Park Venue Management meetings) Box 2 Courier Service, 1987-1988. Final Report, 1987-1988. Fleet Operations, 1987-1988. 165 Box 2 (cont’d) Food Services, 1988. Freight, 1987-1988. General Managers Minutes, 1987-1988. (Includes "OCO'88 Policies (Not presented incorporated into policy manual)") Games Time Operations, 1988. General Motors, 1987-1988. Helicopters, 1987-1988. (Includes minutes of a meeting of the Transportation Committee of Ranger Oil Limited) Insurance, 1987-1988. Manuals, 1987. Media Services, 1987-1988. Meetings, 1987-1988. (Includes agenda of Service Venue Administrators meeting) Miscellaneous, 1988. Monthly Reports, 1987-1988. Olympic Villages, 1987-1988. Palliser Lease, 1987. (Draft copy of agreement) Box 3 Parking, 1987-1988. (Includes copy of Lease Agreement with Rocky View School Division No. 41; and "XV Olympic Winter Games, Entry (Access) Control and Parking: Draft Policy Report") Radio/Telephone, 1987-1988. Recreational Vehicles/Trips, 1987. Security, 1987-1988. 166 Box 3 (cont’d) Spectator Transport[ation], 1988. Sponsors/Suppliers, 1987-1988. Sports Transportation, 1987-1988. (Includes minutes of Transportation/Sports meeting) Staffing, 1987-1988. Systems, Transportation, 1987-1988. (Includes Accommodation Systems Weekly Status Reports) Taxis, 1987. Technical Delegates, 1987. Transportation Committee, 1987. (Includes agenda and minutes) Transportation Facilities, 1987-1988. Transportation Plan, 1987. (Includes draft Olympic Family Transportation Plan) Travel Bureau, 1987. Universal Site, 1987-1988. Vehicle Allocations, 1987-1988. Box 4 Vehicle Fuelling, 1987. Vehicle Requirements, 1987-1988. VIP Transportation, 1987-1988. Volunteers, 1987-1988. 167 XIV. Operations Group, Food Services Department, Manager John Scanlon. -- 1977-1988; (predominant 1982-1988). -- .81 m of text and 4 plans. Archival Description: The Food Services Department (also referred to as Food and Beverage Services) of the Operations Group was mandated to provide Athlete Feeding, Spectator Feeding, VIP Hospitality, Media Services and Team'88 Services. Novelty and souvenir sales at Olympic venues were also included within the scope of this Department. Like many other functions carried out by OCO'88, Food Services went through many organizational changes while trying to fulfill its designated functions. Initially, the (Volunteer) Food Services Committee was established in 1982, and a Steering Committee of food service professionals handled these responsibilities at least up to 1986. This committee structure was venue oriented and was used for the Preview'88 test events in 1986 and 1987, and eventually served as the basis of the food services function under the Venue Management structure. The food services function was originally part of the Services Division of the Operations Group under Vice President John Pickett (see Series I), and its first appearance in an organizational chart was from 1986 February. By July of that year, Food Services had been combined with the accommodation function under Manager Ron Sandrin-Litt, and by September, the Department was referred to as Hotel/Motel and Food. Manager Sandrin-Litt reported to the General Manager of the Accommodation Division, Jean Filion. By 1986 December, the responsibilities for Accommodation and Food Services were split and Lloyd Wheating became Manager of Food Services, although the reporting structure--to the General Manager of the Accommodation Division--remained unchanged. This organizational structure remained in place until at least 1987 April after which OCO'88 contracted with ARA Services of Delaware and Maryland to be the Official Supplier of Food Services Manager. Although the contract between OCO'88 and ARA Services was not signed until 1988 January, a number of ARA's staff were integrated into OCO'88 well before that time. By 1987 September, John Scanlon, the Vice President of Special Projects for ARA Services, became Manager of OCO's Food Services Department and Lloyd Wheating was reassigned to the position of Supervisor under Scanlon. Scanlon reported to Jean Filion, by now the General Manager of the Operations Services Division. This organizational structure remained in place until the end of the Games. Scope and Content: Records of the Food Services Committee may be found in the Marketing Group records, Series I. Other records of the Food Services Department can be located in the records of the Executive Group, Series VII, XI and XIV; in the records of the Communications Group, Series II; in the records of the Marketing Group, 168 Series X; and in the records of the Operations Group, Series II, IV, and V. The Marketing Group also includes records on the Suppliers Program in Series III, V, and VIII. Records in this series are from Manager John Scanlon and, therefore, represent the administration of the Food Services Department after ARA became associated with OCO'88. These records date from 1987, several months before the agreement between OCO'88 and ARA Services was completed. Also included with Scanlon's records were a few binders, mainly regarding agreements, from the office of John Mackasey, Supervisor, Food Services. It is unknown how these records became included with Scanlon's records. Mackasey's records may be found in Box 7. A file listing follows. 169 File listing: Box 1 Maxwell House Coffee/General Foods, Cups, Coffee, Urns, 1987-1988. Accreditation, 1987-1988. Alberta Liquor Control Board, 1987-1988. Athletes Count, [1987]. Athletes Village, 1986-1987. (Includes Calgary Athletes Village, Plan of Execution; and XV Olympic Winter Games Organizing Committee, Pre-qualification Briefing, Village Services) Beaver Foods, 1988. Best Foods Foodservice, n.d. Broadcast Hill, 1987-1988. Budget, 1987-1988. Coca-Cola, 1987-1988. Concessions/Webb, 1987-1988. (2 folders; E.S. Webb Company Ltd.; includes copy of agreement) Box 2 Concessions, 1987. Calgary Board of Health, 1977-1988. Department of Health, Calgary Health Services, 1987-1988. Calgary Olympic Village, 1987-1988. Canada Olympic Park 1987-1988. (Includes minutes of Canada Olympic Park Venue Management meeting; and copy of Canada Olympic Park Use Agreement with CODA) 170 Box 2 (cont’d) Canmore, 1987. (Includes copy of agreement; one oversize plan has been placed into a map folder in Map Cabinet 1/2) Chateau Gai Wines, 1987-1988. Chief Chiniki Restaurant, 1987. Venue Close-Out Procedures, 1987. CTV Host Broadcaster, 1987-1988. Finance, 1987-1988. Box 3 Contracts, 1982-1988. (2 folders; includes Spectator Services, Crowd Management, Planning Review for XV Olympic Winter Games, Calgary, Alberta; copy of an Agreement of Occupancy; copies of McMahon Stadium Concessionaire Agreement with Chuckwagon Caterers Calgary Ltd.; copy of McMahon Stadium Use Supplemental Agreement; copy of agreement between Stampeder Football Club Ltd. and Chuckwagon Caterers Calgary Ltd.; copy of Father David Bauer Stadium Concessionaire Agreement; copy of Venue Souvenir Concession Agreement with Wagon-Wheel Concessions Ltd; summary of agreement between OCO'88, Canadian Olympic Association, Olympic Trust of Canada and Labatt Brewing Company Inc.; and copy of agreement with Visa International Service Association; one oversize plan has been placed into a map folder in Map Cabinet 1/2) Facilities Planning, 1987-1988. (2 folders) Nakiska, 1987. (Includes two oversize plans have been placed into a map folder in Map Cabinet 1/2) 171 Box 3 (cont’d) Operations Services, Progress Reports, J. Filion, 1987-1988. (1st of 2 folders; includes minutes of Games Times Food and Beverage meeting; minutes of Brier Patch Operations, Max Bell Arena meeting; agenda and minutes of Operations General Managers' meetings; agenda and minutes of Venue Chairmen's meeting; and Food and Beverage Services, Plan of Execution) Box 4 Operations Services, Progress Reports, J. Filion, 1987-1988. (2nd of 2 folders) McMahon Stadium, Chuckwagon/Luzzi, 1985-1987. (Includes copy of Master Concessionaire agreement
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