(Revised January 22, 2019)
MINUTES OF THE REORGANIZATION & REGULAR PUBLIC MEETING OF THE TENAFLY BOARD OF EDUCATION MONDAY EVENING, JANUARY 7, 2019 HELD AT THE HEGELEIN BUILDING, 500 TENAFLY RD .. TENAFLY. NJ
DATE ______I_~~J __ J __ 0~'J ____ _
APPROVED --t;tmlcfY'-~--tr[/4~HVJ4r..;t-lfli.'-n___.:.____ (REVISED MINUTES- PG. 32) MINUTES OF THE REORGANIZATION & REGULAR PUBLIC MEETING OF THE TENAFLY BOARD OF EDUCATION MONDAY, JANUARY 7, 2019 HELD AT THE HEGELEIN BUILDING. 500 TENAFLY RD .. TENAFLY. NJ
The meeting was called to order at 6:34 p.m. by Mr. Yas Usami, Business Administrator/Board Secretary.
Mr. Usami read the following statement:
"The New Jersey Open Public Meetings Law was enacted to insure the right to the public to have advance notice of and to attend the meetings of public bodies at which any business affecting their interest is discussed or acted upon."
In accordance with provisions of this act, the Tenafly Board of Education has caused notice of this meeting to be publicized by having the date, time and place thereof posted at the Borough office, Tenafly Public Library, administrative building, in the local press and on the district's web site.
Mr. Vas Usami opened the meeting with the Pledge of Allegiance to the flag.
Mr. Usami read the November 2018 official election results into the record for the three open seats on the Board. The official results are attached to the Minutes.
ADMINISTERING OF OATH TO BOARD MEMBERS
Mr. Usami administered the oath to Board incumbents Ms. Natalie Barbanel and Ms. Jane Juhng, and to newly elected Board member Ms. lnbal Israeli Miller, all elected for 3-year terms.
After the oath, Ms. Barbanel, Ms. Juhng and Ms. Israeli Miller took their seats at the Board table.
Before the nominations and election of Board President and Vice President took place, Mr. Usami referred to a request he received from Ms. Horan to open the floor for a conversation about board leadership roles.
Ms. Horan addressed the Board and referred to her email they received about having an open discussion regarding Board leadership. Mr. Aronson said he agreed with Ms. Horan on having a discussion, and commented on the present system of president and vice president terms, and explained that he hasn't served in these capacities due to time and availability demands of the positions. He also discussed the present process of Board and administration communication, and referred to making some changes to the format of the meeting.
Ms. Barbanel commented on the present system of rotation of board officers, and made some suggestions to effect better time management and leadership at meetings to help encourage interest in serving on the Board. BERGEN COUNTY Statement of Vote BER_20181106_E
TENAFLY LOCAL BOARD OF EDUCATION
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Election Day Totals 9061 4779 S2.74 1907 1955 1596 14
Mail-In Ballot Tola'i 0 721 0.00 322 365 299 1
Pro•isional Totals 0 121 0.00 48 47 36 0
Ooslricl Totals ·Absentee
Dlllricl Grand Totals Tenafty 9061 5821 62.04 2277 2367 1931 27
Grand Totals 9061 5621 62.04 22n 2367 1931 27
December07, 2018 11 ;58 am Page 190 of 219 Mr. Bruno agreed with having an open discussion, and referred to the Board leadership roles and expressed his opinion about the layers of implied authority through the years that he finds unacceptable, and that he would like Board officers to be impartial during meetings.
Ms. Flynn referred to the 2-year practice of Board leadership, and the Board members discussed past terms of members. Ms. Flynn commented that she feels Ms. Horan has had a lot of Board experience in serving one year as Vice President.
Ms. Schwarz suggested having Work Sessions (Committee of the Whole), as informal discussions at those sessions may help the Board to be better equipped and deal with some concerns before the more formal Board meetings. She pointed out that some closer relationships are normally forged between Board leaders and the administration due to the amount of time spent together. Also, being impartial is important, but sometimes the atmosphere becomes emotional due to the nature of particular topics.
Ms. Juhng referred to the 2-year rotation, and said in her opinion 4 years for a person to be in a Board officer role seems like a long time, and she said she thinks there's an opportunity for trustees to move through the officer roles by reducing the present length of time for the positions.
The Board members discussed the length of the terms for leadership roles, and the time commitments/obligations needed, and the possibility of involving more people in the roles.
Ms. DeMarco discussed some practices of other districts' boards, and discussed Board and administration email communication. She said the administration serves the Board, and some practices can be looked at and changed if the Board wishes.
Ms. Israeli Miller expressed that she would like the communication to be positive for the whole board, and leadership is based on trust. She suggested keeping a 2-year term for Board President, and having 2 Vice Presidents for a one-year term each.
Mr. Sa Iaski referred to his term as Vice President for one year and said in his own experience in the leadership roles he said he feels there is value in serving for 2 years before a trustee takes on the difficult roles and responsibilities as Board President, and that he doesn't feel the relationships that are forged between the Board officers and the superintendent are an inappropriate concentration of power. He said efficiency of communication is important.
Before the nominations and elections of officers, Mr. Usami took the roll call. On roll call, the following Board members answered present: Mark Aronson lnballsraeli Miller Natalie Barbanel Jane Juhng Sam A Bruno Edward J. Salaski Patricia Flynn Jocelyn Schwarz Janet I. Horan
Minutes ofthe Reorganization & Regular Public Meeting of January 7, 2019 Page 2 The following staff members were present:
Ms. Shauna DeMarco, Superintendent Dr. Evelyn Mamman, Asst. Superintendent for Curriculum and Instruction Mr. Yas Usami, Business Administrator/Board Secretary
ELECTION OF BOARD PRESIDENT
Mr. Usami asked for nominations from the floor for President of the Tenafly Board of Education.
Ms. Schwarz nominated Ms. Horan for Board President.
Mr. Usami asked the Board if they had any other nominations.
There were no other nominations.
A motion was made by Mr. Salaski and seconded by Ms. Flynn to close the nominations for Board President.
The vote for closing the nominations and electing Ms. Horan for Board President was as follows:
Yes- 9 Mark Aronson No - o Natalie Barbanel Sam A. Bruno Abstain - 0 Patricia Flynn Janet I. Horan Absent - 0 lnballsraeli Miller Jane Juhng Edward J. Sa Iaski Jocelyn Schwarz
Mr. Usami asked the Board if they wished to have a discussion. There was no further discussion.
By a unanimous vote, Mr. Usami declared Ms. Horan Board President and turned the meeting over to her. President Horan took her seat at the Board table.
ELECTION OF BOARD VICE PRESIDENT
Board President-Elect Ms. Horan asked for nominations from the floor for Vice President of the Tenafly Board of Education.
Mr. Aronson nominated Ms. Juhng for Vice President of the Board of Education.
Minutes of the Reorganization & Regular Public Meeting of January 7, 2019 Page 3 Ms. Juhng stated that until the time commitment is addressed for the position, she doesn't feeling she can fulfill all the duties, as much as she would like to serve in this capacity. She withdrew her nomination.
Ms. Horan asked the Board if they had any other nominations.
Ms. Barbanel nominated Mr. Aronson.
Mr. Aronson responded that he has the same concern with the time commitment, and asked if the nomination could be tabled. Mr. Aronson withdrew his nomination.
The decision to move forward is dictated by the statute that officers have to be elected at the Reorganization meeting or the county executive will appoint someone.
Mr. Salaski nominated Ms. Schwarz.
Ms. Horan asked if there were any other nominations.
There were no other nominations.
Mr. Usami asked the Board if they wished to have a discussion. There was no further discussion.
A motion was made by Ms. Flynn and seconded by Mr. Salaski to close the nominations for Board Vice President.
The vote for closing the nominations and electing Ms. Schwarz for Board Vice President was as follows:
Yes- 8 Mark Aronson No - 1 Natalie Barbanel Sam A. Bruno Patricia Flynn Abstain - o lnballsraeli Miller Jane Juhng Absent - 0 Edward J. Sa Iaski Jocelyn Schwarz Janet I. Horan
Ms. Horan thanked everyone for the conversation and for suggestions made.
Mr. Aronson stated that he agreed with Ms. DeMarco's suggestion of having Mr. Usami manage the meetings where time limits need to be met, as Board members are part of the community. The Board officer will remind the community of the rules when speaking, and Mr. Usami will monitor the time limit. In addition, Mr. Aronson addressed his concerns about email communication between the Superintendent and the Board. Ms. DeMarco explained her method of responding to emails and her experience with Board communication. She said she wants to make sure the Board is as informed as they need to be, and her goal is to help the Board to have the information they need to make the best informed decisions they can make for the community. Minutes of the Reorganization & Regular Public Meeting of January 7, 2019 Page 4 Ms. Schwarz added that the public can be reminded to email the Board with their questions or concerns if they need more time than the 3-minute speaking limit.
Mr. Bruno suggested having a laminated bylaw or policy regarding public comment posted on the podium and by the public agendas, and possibly using the whiteboard for the same information. Ms. Horan suggested possibly having a visual countdown.
PUBLIC RECOGNITION-COMMUNITY COMMENTARY
Ms. Horan inquired if there were any members of the audience who wished to address the Board on any item on the agenda (Session 1- Reorganization Meeting).
Lauren Dayton -15 Laurel Avenue- Ms. Dayton is a councilwoman of Tenafly. On behalf of the Borough Council and Mayor, she congratulated the incoming Board and new Board President.
Wendi Rubenstein - 7 4 Bluff Road - Ms. Rubenstein thanked the Board for their service.
(SESSION 1)
REORGANIZATION MEETING
REORGANIZATION RESOLUTIONS
The following resolutions are recommended by the Superintendent of Schools:
A motion was made by Mr. Salaski and seconded by Ms. Barbanel to approve the Reorganization Resolutions by a consent agenda
The motion for a consent agenda was approved as follows:
Yes- 8 Mark Aronson No - 1 SarnA Bruno Natalie Barbanel Patricia Flynn lnballsraeli Miller Abstain - 0 Jane Juhng Edward J. Sa Iaski Jocelyn Schwarz Absent - 0 Janet I. Horan
Mr. Bruno inquired about the reading of the Code of Ethics in Resolution 0-5. The Board discussed this and decided to move the approval for Resolution 0-5 before the other Organization Resolutions.
A motion was made by Ms. Flynn and seconded by Ms. Schwarz to approve the Reorganization Resolutions 0-1 through 0-27, with the exception of Resolution 0-5 Adoption of Code of Ethics. Minutes of the Reorganization & Regular Public Meeting of January 7, 2019 Page 5 The motion to approve the Reorganization Resolutions 0-1 through 0-27, with the exception of 0-5 Adoption of Code of Ethics, was approved as follows:
Yes - 9 Mark Aronson No - 0 Natalie Barbanel Sam A. Bruno Patricia Flynn Abstain - 0 lnballsraeli Miller Jane Juhng Edward J. Salaski Absent - 0 Jocelyn Schwarz Janet I. Horan
A motion was made by Ms. Barbanel and seconded by Ms. Juhng to approve Resolution 0-5 Adoption of Code of Ethics.
The Board was previously given a hardcopy of the Code of Ethics for School Board Members (N.J.S.A 18A:12-24.1) to read aloud at the meeting, and an Acknowledgement of Receipt form for the Code of Ethics that they are required to sign. The listed code of ethics on the hardcopy follows the list contained in Resolution 0-5. Each Board member read aloud from the Code of Ethics.
RESOLUTION 0-5 ADOPTION OF CODE OF ETHICS BE IT RESOLVED that the following Code of Ethics, developed by the New Jersey School Boards Association, be adopted as the code to which each Tenafly Board member subscribes during the elected term of January 7, 2019 to the next Reorganization meeting.
1. I will uphold and enforce all laws, state board rules and regulations, and court orders pertaining to schools. Desired changes should be brought only through legal and ethical procedures.
2. I will make decisions in terms of the educational welfare of children and will seek to develop and maintain public schools, which meet the individual needs of all children regardless of their ability, race, creed, sex or social standing.
3. I will confine my board action to policymaking, planning and appraisal, and I will help to frame policies and plans only after the board has consulted those who will be affected by them.
4. I will carry out my responsibility, not to administer schools, but together with my fellow board members, to see that they are well run.
5. I will recognize that authority rests with the board of education and will make no personal promises nor take any private action, which may compromise the board.
6. I will refuse to surrender my independent judgment to special interest or partisan political groups or to use the schools for personal gain or for the gain of friends.
7. I will hold confidential all matters pertaining to the schools, which, if disclosed, would needlessly injure individuals, or the schools. But in all other matters, I will
Minutes of the Reorganization & Regular Public Meeting of January 7, 2019 Page 6 provide accurate information and, in concert with my fellow board members, interpret to the staff the aspirations of the community for its schools. 8. I will vote to appoint the best-qualified personnel available after consideration of the recommendation of the chief administrative officer. 9. I will support and protect school personnel in proper performance of their duties. 10. I will refer all complaints to the chief administrative officer and will act on such complaints at public meetings only after failure of an administrative solution.
Resolution 0-5 was approved as follows:
Yes- 9 Mark Aronson No - 0 Natalie Barbanel Sam A. Bruno Abstain - 0 Patricia Flynn lnballsraeli Miller Absent - 0 JaneJuhng Edward J. Salaski Jocelyn Schwarz Janet I. Horan
REORGANIZATIONS RESOLUTIONS 0-1 Through 0-27 (with the exception of0-5)
RESOLUTION 0-1 DESIGNATION OF DEPOSITORY BE IT RESOLVED that the Board of Education hereby designates Investors Bank as the depository for funds of the Board of Education and Tenafly schools; that the indicated accounts be authorized, and that the designated school officials be approved as the signatories for each account and the designated depositories of funds and school officials will serve at the pleasure of the Board.
Investors Bank- Englewood, NJj ACCOUNT TYPE NUMBER OF SIGNATURES NEEDED f
General Account Checking (3 of 4) Board President Board Vice President Board Secretary Treasurer of School Monies Net Payroll Checking (3) Board President Board Secretary Treasurer of School Monies Payroll Agency Checking (2) Board Secretary Account Board President Petty Cash Account Checking (2) Board Secretary Asst. to Business Administrator
Minutes of the Reorganization & Regular Public Meeting of January 7, 2019 Page 7 School General Checking (2 ) Board Secretary Account Asst. to Business Administrator Student Checking (2 of 5) M.S. Principal or Organization Vice Principal; and Middle School M.S. Principal Secretary or M.S. Bookkeeper or Board Secretary Student Activities Checking (3 of 3) Board President Account Board Vice President Board Secretary
Unemployment Acct. . Checking (3) Board President (Board) I Board Secretary Asst. to Business Administrator Cafeteria Account Checking (3) Board President Board Secretary Asst. to Business Administrator T. E. F. Account Checking (2) Board Secretary Asst. to Business Administrator
Special Projects Checking (2) Board Secretary I Asst. to Business Administrator High School Checking (2 of 5) H.S. Principal or Student Vice Principal; and Organization H.S.Bookkeeperor Principal Secretary or Board Secretary High School Class Checking (2 of 5) H.S. Principal or Account Vice Principal; and H.S. Bookkeeper or Principal Secretary or Board Secretary Athletic Account Checking (2 of 5) H.S. Principal or Vice Principal or Board Secretary or SupeiVisor of Athletics; and Athletic Secretary Flex Spending Checking (2) Board Secretary Account Asst. to Business Administrator
RESOLUTION OM2 INVESTMENT OF FUNDS BE IT RESOLVED that the Business Administrator/Board Secretary be authorized to invest Board of Education funds as available without prior Board approval, with said action to be ratified at the next public meeting of the Board following said investment (s) when appropriate; and
Minutes of the Reorganization & Regular Public Meeting of January 7, 2019 Page 8 BE IT FURTHER RESOLVED, investments shall only be made with the banks heretofore approved as designated depositories for board funds, and only in instrumentalities approved for investment of these public moneys: Investors Bank- Englewood, NJ
RESOLUTION 0-3 PAYROLL AUTHORIZATION BE IT RESOLVED that the Business Administrator/Board Secretary be authorized to transfer funds from the general accounts to the net payroll and agency accounts, as needed to provide for payment of payrolls and legal obligations in connection therewith, and to disburse funds from the net payroll and agency accounts to and on behalf of employees, all in a manner consistent with law and the contractual obligations between the Board and its employees, and
BE IT FURTHER RESOLVED that the Board President, and Business Administrator/Board Secretary shall certify each payroll as required by law, and
BE IT FURTHER RESOLVED that a resolution shall be submitted to the Board each month for approval of all payrolls paid the prior month. RESOLUTION 0-4 DESIGNATION OF OFFICIAL NEWSPAPERS BE IT RESOLVED that The Record, and/or Star Ledger and/or Press Journal and/or Suburbanite be designated as the official newspapers from January 7, 2019 to the next Reorganization meeting of January 6, 2020, to be used for legal notices needed at the discretion of the Business Administrator/ Board Secretary in accordance with the statutes of the State of New Jersey.
(RESOLUTION 0-5 ADOPTION OF CODE OF ETHICS- was approved previously)
RESOLUTION 0-6 MEMBERSHIP IN NEW JERSEY SCHOOL BOARDS ASSOCIATION AND BERGEN COUNTY SCHOOL BOARDS ASSOCIATION BE IT RESOLVED that the Board of Education approves membership in the New Jersey School Boards Association and the Bergen County School Boards Association from January 7, 2019 to the next Reorganization meeting.
RESOLUTION 0-7 AUTHORIZATION TO DISBURSE FUNDS FOR SOCIAL SECURITY, AND HEALTH AND DENTAL BENEFITS BE IT RESOLVED that the Board of Education authorizes the Business Administrator/Board Secretary to disburse funds in payment of employees' share of social security, health benefits and dental benefits when they are due without prior Board of Education approval from January 7, 2019 to the next Reorganization meeting.
RESOLUTION 0-8 APPROVE THE APPOINTMENT OF MEDICAL PHYSICIAN FOR THE TENAFLY SCHOOL DISTRICT EFFECTIVE JANUARY 7, 2019 TO THE NEXT REORGANIZATION MEETING BE IT RESOLVED that the Board of Education appoints Dr. John Owens as the medical physician for the Tenafly School District, effective January 7, 2019 to the next Reorganization meeting.
Minutes of the Reorganization & Regular Public Meeting of January 7, 2019 Page 9 RESOLUTION 0-9 DESIGNATION OF SERVICE PROFESSIONALS BE IT RESOLVED that the following firms are designated as the official professionals of the Board of Education for the following services for the following dates:
Term Contract Amount ARCHITECT Di Cara Rubino 1/07/19- to next $45 - $175/hr Architects Reorganization 30 Galesi Drive, West mtg. Wing Wayne,NJ 07470
AUDITOR Lerch1 Vinci & Higgins 1/07/19- $33,900 -Audit 17-17 Route 208N 6/30/19 $45- $175/hr Fair Lawn, NJ 07410 LEGAL Fogartv & Hara 1/01/19- $175/hr - Partners 21-00 Route 208 South 12/31/19 $155/hr- Fair lawn, NJ 07410 Associates BOND COUNSEL Lisa Gorab, Esq. 1/07/19- to next Contract services
Wilentz1 Goldman & Seitzer Reorganization vary (Contract is on 90 Woodbridge Center mtg. file in Business Drive Office) Woodbridge,NJ 07095 ENVIRONMENTAL ER&M Inc. 1/07/19- to next Semi-Annual & AHERA SVCS. (Environmental Reorganization Periodic Remediation & mtg. Surveillance Management Inc.) lnspections-$2,250 20-10 Maple Ave., Bldg. 35E Awareness Fair Lawn, NJ 07410 Training-$555 Annual Notification letter-$25
RESOLUTION 0-10 ANNUAL SCHEDULE OF BOARD MEETINGS FROM JANUARY 7, 2019 TO THE NEXT REORGANIZATION MEETING WHEREAS, the Open Public Meetings Law, P.l. 1975, requires that annual notice must be given each year compiling and disseminating a schedule of meetings to be held by a public body during the coming year; and
WHEREAS, the annual notice must be disseminated within seven days following the Annual Reorganization of the Board of Education; now
THEREFORE, BE IT RESOLVED that the attached annual meeting schedule be adopted and posted in accordance with law.
Minutes of the Reorganization & Regular Public Meeting of January 7, 2019 Page 10 TENAFLY PUBLIC SCHOOLS OFFICIAL Schedule of Public Meetings of the Tenafly Board of Education
Pursuant to the requirements of the Open Public Meetings Act, Chapter 231 , P. L. 1975, notice is hereby given of the schedule of Public Meetings of the Tenafly Board of Education to be held on January 7, 2019 to the next Reorganization meeting.
All meetings begin with a closed session at approximately 7:00p.m. and an open session immediately following at approximately 8:00p.m., location is the Hegelein Building, 500 Tenafly Road, Tenafly, except where noted.
If the date of any of the scheduled public meetings is changed, or if an additional meeting is scheduled, a notice of such Special Public Meeting shall be issued and posted as required by law.
Official action may be taken at any public meeting. In addition, official action may also be taken at any public meeting to hold an executive session to handle matters, which by law may be discussed in closed session. Such matters include negotiations, personnel, security, real estate, litigation, and investments.
Public comment and questions are permitted during Board of Education Regular Public Meetings.
Copies of the annual schedule will be sent to: Clerk, Borough of Tenafly, The Tenafly Library, The Record, The Suburbanite, Star Ledger, Northern Valley Press, All Schools, HSA Representatives and Tenafly Public Schools' Website.
TENAFLY BOARD OF EDUCATION (rev 11-29-18) 500 Tenafly Road, Tenafly, NJ 07670 Schedule of Public Meetings All meetings begin with a closed session at approximately 7:00p.m., and an open session immediately following at approximately 8:00p.m. at the Hege/ein Building, 500 Tenafly Road, Tenafly, except where noted. (Meeting dates and times are subject to change.)
Monday, January 7, 2019 Reorganization of the Board/ Regular Public Meeting Tuesday, January 22 Regular Public Meeting
Monday, February 11 Regular Public Meeting Wednesday, February 27 Budget Retreat Monday, March 11 Preliminary Budget Meeting Monday, March 25 Regular Public Meeting
Minutes of the Reorganization & Regular Public Meeting of January 7, 2019 Page 11 Monday, April 8 Regular Public Meeting
Monday, April 29 Final Budget Meeting
Monday, May 13 Regular Public Meeting
Monday, June 3 Regular Public Meeting
Monday, June 17 Regular Public Meeting
Monday, July 15 (or July 22) Regular Public Meeting
Monday, August 26 Regular Public Meeting
Monday, September 9 Board Retreat
Monday, September 23 Regular Public Meeting
Tuesday, October 15 Regular Public Meeting
Monday, November 4 Board Retreat
Monday, November 18 Regular Public Meeting
Monday, December 9 Regular Public Meeting
(Monday, January 6, 2020) Reorganization of the Board/ Regular Public Meeting
RESOLUTION 0-11 DESIGNATION OF PUBLIC AGENCY COMPLIANCE OFFICER FROM JANUARY 7, 2019 TO THE NEXT REORGANIZATION MEETING BE IT RESOLVED that the Board of Education approves the appointment of Mr. Yas Usami as the designated Public Agency Compliance Officer (P.A.C.O.) effective January 7, 2019 to the next Reorganization mtg.
RESOLUTION 0-12 APPOINTMENT OF THE QUALIFIED PURCHASING AGENT FOR THE DISTRICT FROM JANUARY 7, 2019 TO THE NEXT REORGANIZATION MEETING WHEREAS 18A:18A-2 provides that the Board of Education shall assign the authority, responsibility and accountability for the purchasing activity of the Board of Education to a person or persons who shall have the power to prepare advertisement, to advertise for and receive bids and to award contracts as permitted by this chapter, and
WHEREAS 18A:18A-3 provides that contracts, awarded by the Qualified Purchasing Agent that do not exceed in the aggregate in a contract year the bid threshold (currently $40,000), may be awarded by the Qualified Purchasing Agent without advertising for bids when so authorized by board resolution, and
Minutes ofthe Reorganization & Regular Public Meeting of January 7, 2019 Page 12 WHEREAS 18A:18A-37,c. provides that all contracts that are in the aggregate less than 15% of the bid threshold (currently $6,000) may be awarded by the Qualified Purchasing Agent without soliciting competitive quotations if so authorized by board resolution,
NOW THEREFORE BE IT RESOLVED that the Tenafly Board of Education pursuant to the statutes cited above hereby appoints Mr. Vas Usami as its duly authorized Qualified Purchasing Agent and is duly assigned the authority, responsibility and accountability for the purchasing activity of the Tenafly Board of Education, and
BE IT FURTHER RESOLVED that Mr. Vas Usami is hereby authorized to award contracts on behalf of the Tenafly Board of Education that are in the aggregate less than 15% of the bid threshold (currently $6,000) without soliciting competitive quotations, and
BE IT FURTHER RESOLVED that Mr. Vas Usami is hereby authorized to seek competitive quotations, when applicable and practicable before awarding contracts, when said contracts in the aggregate exceed 15% of the bid threshold (currently $6,000) but less than the bid threshold of $40,000, effective immediately and to continue to the next reorganization meeting of the Board.
RESOLUTION 0-13 APPROVAL OF CUSTODIAN OF GOVERNMENT RECORDS FROM JANUARY 7, 2019 TO THE NEXT REORGANIZATION MEETING BE IT RESOLVED that the Board of Education appoints Mr. Vas Usami, School Business Administrator/Board Secretary, as the Custodian of Government Records (other than students and personnel) as per the New Jersey Open Public Records Act, N.J.S.A. 47A:1A- 1, effective January 7, 2019 until the next Reorganization meeting.
RESOLUTION 0-14 APPROVAL TO APPOINT DISTRICT LIAISON TO LAW ENFORCEMENT BE IT RESOLVED that the Board of Education approves the appointment of Ms. Shauna DeMarco, Superintendent of the Tenafly Schools, as the District Liaison to law enforcement from January 7, 2019 to the next Reorganization meeting.
RESOLUTION 0-15 APPROVAL TO APPOINT DISTRICT LIAISON TO DESIGNATED CHILD WELFARE AUTHORITIES BE IT RESOLVED that the Board of Education approves the appointment of Ms. Suzanne Bassett, Assistant to the Superintendent for Special Services of the Tenafly Schools, as the District Liaison to designated child welfare authorities in the reporting of missing and abused children from January 7, 2019 to the next Reorganization meeting. RESOLUTION 0-16 APPROVAL TO APPOINT AFFIRMATIVE ACTION OFFICER BE IT RESOLVED that the Board of Education approves the appointment of Dr. Evelyn Mamman as Affirmative Action Officer from January 7, 2019 to the next Reorganization meeting.
RESOLUTION 0-17 APPROVAL TO APPOINT DISTRICT ANTI-BULLYING COORDINATOR BE IT RESOLVED that the Board of Education approves the appointment of Ms. Shauna DeMarco as District Anti-Bullying Coordinator from January 7, 2019 to the next Reorganization meeting.
Minutes of the Reorganization & Regular Public Meeting of January 7, 2019 Page 13 RESOLUTION 0-18 APPROVAL OF STATE AUTHORIZED CONTRACTORS FOR 2019 BE IT RESOLVED that the Tenafly Board of Education approves the purchase of professional services from the following state authorized contractors for 2019:
VENDOR TITLE CONTRACT# STATE HEALTH BENEFITS PROGRAM & STATE OF NJ SCHOOL EMPLOYEES HEALTH BENEFITS DIVISION OF AETNA HEALTH INC (NJ) PROGRAM PLANS PENSIONS AND BENEFITS AFFORDABLE INTERIOR SYSTEMS FURNITURE: OFFICE, LOUNGE 81705 AGATI CLASSROOM & LIBRARY FURNITURE 83730 ARCADIA CHAIR COMPANY FURNITURE: OFFICE, LOUNGE 81706 ALLSEA TING CORP FURNITURE: OFFICE, LOUNGE 81607 ALLSTEEL INC FURNITURE: OFFICE, LOUNGE 81608
! AMERICAN SEATING CO CLASSROOM & LIBRARY FURNITURE 83731 1 AMPLIVOX SOUND SYSTEM CLASSROOM & LIBRARY FURNITURE 83732 ARTCO BELL CORPORATION CLASSROOM & LIBRARY FURNITURE 83733 ARTOPEX PLUS INC. FURNITURE: OFFICE, LOUNGE 81610 BARRACUDA NETWORKS INC DATA COMMUNICATIONS EQUIPMENT 88792 VEHICLES, PASSENGER VANS, 8/12/15- BEYER FORD LLC 88231 PASSENGER VEHICLES, TRUCKS, CLASS 2, BEYER FORD LLC 88727 PICKUP/UTILITY, WITH SNOW PLOW OPTION BIOFIT ENGINEERING PRODUCTS CLASSROOM & LIBRARY FURNITURE 83735 BIOFIT ENGINEERING PRODUCTS FURNITURE: OFFICE, LOUNGE 81611
BRODART CLASSROOM & LIBRARY FURNITURE 83737 I BUSH INDUSTRIES FURNITURE: OFFICE, LOUNGE 81707 PARTS AND REPAIRS FOR LAWN AND CAMMPS HARDWARE & LAWN GROUNDS EQUIPMENT 43032 HEATING,VENTILATION & AIR CAPP CONDITIONING REPAIR PARTS 41609 cow SOFTWARE LICENSE & RELATED SER 89849 PARTS AND REPAIRS FOR LAWN AND CENTRAL JJERSEY EQUIPMENT 43037 GROUNDS EQUIPMENT HEATING, VENTILATION & AIR CHARLES F CONNOLLY DIST CO 41607 CONDITIONING REPAIR PARTS PARTS AND REPAIRS FOR LAWN AND CHARLES A MICHEL 43026 GROUNDS EQUIPMENT PARTS & REPAIR LAWN AND GROUNDS CHEM TEK INDUSTRIES INC 43025 EQUIPMENT PARTS AND REPAIRS FOR LAWN AND CHERRY VALLEY TRACTOR SALES GROUNDS EQUIPMENT 43022 COMMERCIAL FURNITURE GROUP FURNITURE: OFFICE, LOUNGE 81613 CONCORD PRODUCTS CO INC FURNITURE: OFFICE, LOUNGE 81614 PARTS AND REPAIRS FOR LAWN AND CONTRACTOR SERVICE 43024 ' GROUNDS EQUIPMENT HEATING,VENTILATION & AIR CAPP 41609 CONDITIONING REPAIR PARTS CRAFTMASTER HARDWARE CO INC LOCKING HARDWARE (PARTS ONLY) 82738 DATUM FILING SYSTEMS INC CLASSROOM & LIBRARY FURNITURE 83724 DAUPHIN NORTH AMERICA FURNITURE: OFFICE, LOUNGE 81616 DAVID MARKETING LP FURNITURE: OFFICE, LOUNGE 88796 DELL MARKETING LP SOFTWARE LICENSE & RELATED SER 89850 DELL MARKETING LP NASPO VALUEPOINT COMPUTER 89967 DELL MARKETING LP DATA COMMUNICATIONS EQUIPMENT 85946
Minutes of the Reorganization & Regular Public Meeting of January 7, 2019 Page 14 AGGREGATED PURCHASE OF ELECTRIC DIRECT ENERGY BUSINESS SUPPLY (COMMODITY) STATEWIDE AGGREGATED PURCHASE OF NATURAL DIRECT ENERGY BUSINESS GAS SUPPLY (COMMODITY)- STATEWIDE DITTO SALES INC FURNITURE: OFFICE, LOUNGE 81731 EBSCO SUBSCRIPTION SERVICES PUBLICATION MEDIA NASPO VALUEPOINT COMPUTER, DATA EMC CORPORATION 89968 COMMUNICATIONS EQUIPMENT EXEMPLIS CORP FURNITURE: OFFICE, LOUNGE 81711 ENCORE SEATING FURNITURE: OFFICE, LOUNGE 81710
ERG INTERNATIONAL FURNITURE: OFFICE, LOUNGE 81618
RADIO COMMUNCATION EQUIPMENT AND ESSINC 83905 ACCESSORIES EXTEL COMMUNICATIONS INC COMMUNICATIONS WIRING SERVICES 85946 TELECOMMUNICATIONS EQUIPMENT EXTEL COMMUNICATIONS INC & 85946 SERVICES PARTS AND REPAIRS FOR LAWN AND FARM RITE INCORPORATED 43035 GROUNDS EQUIPMENT FASTENAL COMPANY USE M0002 INSTART 45389 FLM REPROGRAPHICS INC USE T1186 IN NJSTART 44350 SNOW PLOW PARTS, AND GRADER AND GKY INDUSTRIES 88267 LOADER BLADES CABLING PRODUCTS & SERVICE;DATA GRA YBAR ELECTRIC CIINC 85151 CENTER MANAGEMENT SOLUTIONS GROUPE LACASSE LLC FURNITURE: OFFICE, LOUNGE 81714, 81722 GUNLOCKE FURNITURE: OFFICE, LOUNGE 81715 PARTS AND REPAIRS FOR LAWN AND HARTER EQUIOMENT INC 43036 GROUNDS EQUIPMENT HASKELL OFFICE FURNITURE FURNITURE: OFFICE, LOUNGE 81716 HAWORTH INC FURNITURE: OFFICE, LOUNGE 81619 HEWLETT PARKARD ENTERPRISES DATA COMMUNICATIONS EQUIPMENT 88130 HEWLETT PARKARD ENTERPRISES NASPO VALUEPOINT COMPUTER 40116 HIGH POINT FURNITURE FURNITURE: OFFICE, LOUNGE 81621 PARTS AND REPAIRS FOR LAWN AND HOFFMAN INTERNATIONAL INC 43034 GROUNDS EQUIPMENT HOGAN SECURITY INC LOCKING HARDWARE (PARTS ONLY) 87240 HOME DEPOT INC USE M80011N NJSTART 43894 HONCOMPANY FURNITURE: OFFICE, LOUNGE 81641 STATE HEALTH BENEFITS PROGRAM & STATE OF NJ DIVISION OF HORIZON BLUE CROSS BLUE SHIELD SCHOOL EMPLOYEES HEALTH BENEFITS PENSIONS AND PROGRAM PLANS BENEFITS STATE HEALTH BENEFITS PROGRAM & STATE OF NJ DIVISION OF HORIZON HEAL THCARE SCHOOL EMPLOYEES HEALTH BENEFITS PENSIONS AND PROGRAM PLANS BENEFITS HOWARD INDUSTRIES INC NASPO VALUEPOINT COMPUTER 89976 IBM CORPORATION NASPO VALUEPOINT COMPUTER 40047 RADIO COMMUNICATION EQUIPMENT AND 83923 ICOM ACCESSORIES IDC RESEARCH INC IT RESEARCH ADVISORY SERVICE 89001 INDIANA FURNITURE INDUSTRIES FURNITURE: OFFICE, LOUNGE 81622 INSIGHT PUBLIC SECTOR INC SOFTWARE LICENSE & RELATED SER 89853 INSURANCE RESTORATION WATER DAMAGE RESTORATION SERVICES 87235 INTERFACE AMERICAS CARPET/FLOORING SUPPLY&INSTALL 81756 Minutes ofthe Reorganization & Regular Public Meeting of January 7, 2019 Page 15 J SWANSON FUEL OIL CO INC USE T00771N NJSTART 44808 JASPER SEATING CO FURNITURE: OFFICE, LOUNGE 81718 ELECTRICAL EQUIPMENT AND SUPPLIES JEWEL ELECTRIC SUPPLY CO 85578 NORTH, CENTRAL AND SOUTH REGIONS KEAN ENTERPRISE WATER DAMAGE RESTORATION SERVICES 87234 PARTS AND REPAIRS FOR LAWN AND KEEHN POWER PRODUCTS 43030 GROUNDS EQUIPMENT KENTUKIANA FOAM INC FURNITURE: OFFICE, LOUNGE 81719 KIMBALL INTL MARKETING INC DBA FURNITURE: OFFICE, LOUNGE 81628 KNOLL FURNITURE: OFFICE, LOUNGE 81629 KRUEGER IMT'L FURNITURE: OFFICE, LOUNGE 81720 PARTS AND REPAIRS FOR LAWN AND LAUREL LAWNMOWER SERVICE 43029 GROUNDS EQUIPMENT PARTS AND REPAIRS FOR LAWN AND 43023 LAWSON PRODUCTS GROUNDS EQUIPMENT LIAT LLC CLASSROOM & LIBRARY FURNITURE 83742 MANNINGTON MILLS INC CARPET/FLOORING SUPPLY&INSTALL 81751 TELECOMMUNICATIONS EQUIPMENT & MCI COMMUNICATIONS SRVCS INC 80813 SERVICES MILLENNIUM COMMUNICATIONS GRP COMMUNICATIONS WIRING SERVICES 88740 PARTS AND REPAIRS FOR LAWN AND MONTAGE ENTEPIRSES INC 43041 GROUNDS EQUIPMENT MULTI-TEMP MECHANICAL INC HVAC,REFRIGERATION & BOILER SERVICES 88695 NATIONAL OFFICE FURNITURE FURNITURE: OFFICE, LOUNGE 85946 MAILROOM EQUIPMENT AND MAINTENANCE PITNEY BOWES INC 41258 VARIOUS STATE AGENCIES MAILROOM EQUIPMENT AND MAINTENANCE 75237 PITNEY BOWES INC VARIOUS STATE AGENCIES PARTS AND REPAIRS FOR LAWN AND 43039 POWER PLACE INC GROUNDS EQUIPMENT SAFCO PRODUCTS CO FURNITURE: OFFICE, LOUNGE 81729 SHIINTERNATIONAL CORP SOFTWARE LICENSE & RELATED SER 89851 FERTILIZER: FARM, LAWN AND GARDEN SITE ONE LANDSCAPE SUPPLY USE, ROADSIDE MAINTENANCE HERBICIDES 89407 AND CHEMICALS- STATEWIDE PARTS AND REPAIRS FOR LAWN AND STORR TRACTOR COMPANY 43038 GROUNDS EQUIPMENT ROAD & HIGHVVAY BUILDING MATERIALS: CRUSHED STONE, SAND & GRAVEL, HOT TILCON NEW YORK INC MIX ASPHALT (HMA), PICK-UP ONLY FOR 87740 NJDOT & PICK UP/DELIVERY FOR OTHER AGENCIES SNOW PLOW PARTS, AND GRADER AND VAN DINES FOUR WHEEL DRIVE 88270 LOADER BLADES DATA COMMUNICATIONS NETWORK VERIZON BUSINESS NETWORK 85943 SERVICES VERIZON WIRELESS WIRELESS DEVICES AND SERVICES 82583 VIRCOINC CLASSROOM & LIBRARY FURNITURE 83753 OFFICE SUPPLIES & RECYCLED COPY W B MASON COMPANY INC 45606 PAPER STATEWIDE W W GRAINGER INC INDUSTRIAUMRO SUPPLIES &EQUIP 79875 XEROX CORPORATION COPIERS, MAINT., AND SUPPLIES 40469 XEROX CORPORATION GSAIFSS REPROGRAPHICS SCHEDULE USE 51145
Minutes of the Reorganization & Regular Public Meeting of January 7, 2019 Page 16 RESOLUTION 0-19 APPROVAL TO RENEW AGREEMENT WITH RISK MANAGEMENT CONSULTANT EIFERT FRENCH & COMPANY INC. FROM JANUARY 7, 2019 TO THE NEXT REORGANIZATION MEETING BE IT RESOLVED that the Tenafly Board of Education approves the renewal of the agreement with Risk Manager Eifert, French & Company, Inc. This is the second year of the (one-year) renewals, after the three-year term. The agreement is effective from January 7, 2019 to the next Reorganization meeting.
RESOLUTION 0-20 RENEWAL OF COOPERATIVE BIDDING AND RIGHT-TO-KNOW SERVICE AGREEMENT WITH EDUCATIONAL DATA SERVICES INC FOR 2019-2020 WHEREAS, the lead agency enters into contracts on behalf of the Tenafly Board of Education shall be responsible for complying with the provision of the Local Public Contracts Law (N.J.S. 40A:11-1 et seq.) and all other provisions of the revised statutes of the state of New Jersey. THEREFORE, BE IT RESOLVED, that the Tenafly Board of Education renews the cooperative bidding L & M (Licensing and Maintenance) agreement and Right-to-Know service agreement with lead agency_Educational Data Services, Inc. for the 2019-20 school year. The fee for Licensing and Maintenance is $6,61 0.00; and $3,610.00 for the Right to Know service (see attached agreement).
The following is a list of contracted vendors with Educational Data, Inc.:
VENDOR BID NUMBER ACCO BRANDS USA LLC 9306 ADVANTAGE MUSIC LTD 9173 All AMERICAN POLY CORP. NJ9322 ALLIED FILTER COMPANY, INC 92817 ALUMINUM ATHLETIC EQUIPMENT CO 180572 AMERICAN PAPER TOWEL CO. B18-34 ARBOR SCIENTIFIC ED 8603 ARC SPORTS 8677001 B&H FOTO & ELECTRONICS 9306 BIO-SHINE 9147-2018 BLICK ART MATERIALS LLC QD20EDS-NJ-18/19 BOSLAND'S LEARNING PLUS, INC 9275 BROOKAIRE COMPANY, LLC 37247 CAMCOR, INC. 9306 CAROLINA BIOLOGICAL SUPPLY COMPANY P105868 CASCADE SCHOOL SUPPLIES, INC. 91837,91836,91882 Cascio Interstate Music, Inc. dba Interstate Music EdData9298-100418NJ CATALANO MUSICAL PRODUCTS 8650 CENTRAL POLY-BAG CORP. 161698 CERAMIC SUPPLY, INC. CS9271 CHARLESJ. BECKER & BRO./BECKER'S SCHOOL SUPPLIES 9334 COOPER ELECTRIC SUPPLY CO S034187297, S034195332 DEMCO, INC C80901 DISCOUNT SCHOOL SUPPLY/ EARLVCHILDHOOD, LLC P3757042 Minutes of the Reorganization & Regular Public Meeting of January 7, 2019 Page 17 DONNAJANA ENTERPRISES, LLC/MY PRICE SUPPLY NJ9336PREBID2019 , DYNTEK SERVICES 8572 E.A.MORSE & CO., INC. 89336101118 EAI EDUCATION / ERIC ARMIN INC. 9147, 9148,9325, 9171, 9275, ELECTRONIX EXPRESS (R.S.R. Electronics Inc.) GC9327, GC9295 ETA/ HAND2MIND 9325NJ EXTRA INNINGS MOUNT LAUREL 101118A FARRAR FILTER COMPANY, INC. FFC2581 FILEBANK INC. dba CC WAREHOUSEING & DELIVERY INC 9172 FISHER SCIENTIFIC COMPANY LLC 08276-4492-58 FLAGHOUSE INC. 16GBVTYB, 18LBWOMB FLINN SCIENTIFIC, INC. 188358 FREY SCIENTIFIC (SCHOOL SPECIALTY COMPANY) 7788551012,7788565371 GENERATIIONS ELECTRICAL COMPANY 9306GEC, GEC9330 GILMAN GEAR/MARTIN GILMAN, INC. 2018-Q151 . HENRY SCHEIN, INC. 57443 HERTZ FURNITURE 8576 IMPERIAL BAG & PAPER CO.LLC. 933618 INTERBORO PACKAGING CORPORATION 9322
JOHN A. EARL, INC 9336 i K & S MUSIC INC. 9298KS KAPLAN EARLY LEARNING COMPANY 3527 KEYNOARD CONSULTANTS 8572 KLINGSPOR CORPORATION 2800 KRANOS CORPORATION dba SCHUTT RECONDITION ING 8588 KURTZ BROS., INC. E0252B LAKESHORE LEARNING MATERIALS 9275 LEISURE SPORTING GOODS LE685-9299 LEVY'S, INC. L9299, l9273 LONGSTRETH SPROTING GOODS, LLC NJ9299 MAINTENANCE SUPPLY COMPANY 9336 MEDCO SUPPLY COMPANY EST741177, EST746215 METCO SUPPLY INC. 9336cu1011, 9148es104, 9269cs104,9327rk1011, 9171sc104,9295te104 Ml DWEST TECH NO LOGY PRODUCTS 2099193,2098921 MUSIC&ARTS EDS9298 MUSIC IN MOTION CRM#1784 NASCO EDUCATION LLC 42148,42140,42110,42399,42108,42109,42434,42433 NATIONAL ART & SCHOOL SUPPLIES INC. 9271 PALAS SPORTS, INC dba School Health Corp. 60102 PAPER CLIPS, INC 9306 PARCO SCIENTIFIC COMPANY PQA113037 PASSON'S SPORTS & US GAMES/ BSN SPORTS 3079149, 3079179-2018 PAXTON/PATTERSON LLC 8758024 Mmutes of the Reorgamzatlon & Regular Pub he Meetmg of January 7, 2019 Page 18 PC UNIVERSITY DISTRIBUTORS 9306 PERIPOLE, INC 7313-180 PIONEER MANUFACTURING COMPANY Pioneer2018 PITSCO EDUCATION I HEARLIHY 718860,719629,719006, 719110 R & R TROPHY AND SPORTING GOODS NJPB101118 REALLY GOOD STUFF, LLC Ed Data NJ 9275, Ed Data NJ RHYTHM BAND INSTRUMENTS, INC. RB12018-NJ RIDDELL I ALL AMERICAN 131664 S & S WORLDWIDE, INC 9299-19ATH,9 334-19PE,9275-18 S.A.N.E. 7600 SARGENT WELCH/ VWR International, LLC 8030798196,8030798334 SCHOOL HEALTH CORPORATION 3505318,3509342 SCHOOL SPECIALTY, INC. I EDU ESSENTIALS 7788681434,7782063263 SCHOOL SPECIALTY, INC/SPORTIME 7788553649 SCHOOL SPECIALTV/ ABILITATIONS 7788666310 SCHOOL SPECIALTV ICHILDCRAFT 7788657513 SCHOOL SPECIALTY/SAX ARTS EDUCATION 7788565357 SCOLES FLOORSHINE INDUSTRIES 101118SF SHAR PRODUCTS COMPANY 9298 SHEFFIELD POTIERY, INC. NJ1819 SPORTS TIME, INC. 8677 SPORTSMAN'S 9299 STAPLES CONTRACT & COMMERICIAL INC SPLS8004 SUPER DUPER PUBLICATIONS INC 9334 TANNER NORTH JERSEY 6259 TEACHER'S DISCOVERY INC/ AMERICAN EAGLE CO. ED-9305 TEQUIPMENT, INC. 9295 THE LIBRARY STORE, INC. NJEDS TOTAL VIDEO PRODUCTS, INC. OS EDS 9306 1004 TRI-STATE LED TSNJ9330 TRIARCO ARTS & CRAFTS, LLC 42288 TROXELL COMMUNICATIONS, INC. 9306 UNITED SALES USA CORP. ISED9336 UNITED SUPPLY CORP. NJAS1819,NJTA1819 VALIANT NATIONAL/ ALLTEC 9306 VALLEY LITHO SUPPLY CO. 8675,8648 VIRCO INC 8576 W.B. MASON CO., INC. EDS-NJ-North#9304-10118, EDS NJ#9336 Cust.101118,EDS-NJ#92 71-FA W.W. GRAINGER, INC. 42138443a WARD'S SCIENCE I VWR International, LLC 8030800906,8030800785,8030798369 WASHINGTON PROFESSIONAL SYSTEM 9,298 WENGER CORP 9298 WINNING TEAMS BY NISSELLLC 932,931,930 Minutes of the Reorganization & Regular Public Meeting of January 7, 2019 Page 19 RESOLUTION 0-21 APPROVAL TO RENEW AGREEMENT WITH INSURANCE BROKER BROWN & BROWN BENEFIT ADVISORS BE IT RESOLVED that the Tenafly Board of Education approves the renewal agreement with the insurance broker Brown & Brown Benefit Advisors. This is the second of the (one year) renewals, after the three-year term.
RESOLUTION 0-22 APPROVAL TO CONTINUE COOPERATIVE PURCHASING AGREEMENT WITH EDUCATIONAL SERVICES COMMISSION OF NJ (ESCNJ) BE IT RESOLVED that the Tenafly Board of Education approves continuing participation in the Cooperative Pricing System with Educational Services Commission of NJ (ESCNJ), formerly (MRESC), as the lead agency, for a variety of goods and services, pursuant to N.J.S.A. 40A:11-11(5) and N.J.S.A. 40A:11-1 et seq., and all other provisions of the revised statutes of the State of New Jersey, effective immediately until the next Reorganization Meeting of January 6, 2020.
The following is a list of contracted vendors with ESCNJ:
VENDOR BID NUMBER
Academy Furniture and Supplies, Ackerson Drapery & Decorator Services, Allied Equipment Company, Inc., Artcobell Corporation, Bai· lar Interior Service, Inc., Columbia Mfg., Inc., Commercial Interiors Direct, Inc., Creative library Concepts, Datum Storage Solutions I Adelphia by Datum, Fleetwood Group, Inc, Global Industries, Inc., Group Lacasse LLC, Haskell Office LLC, Hertz Furniture Systems, LLC, Humanscale Corporation, Indiana Furniture Industries, Inc, Interior Concepts Corporation, Jasper Group, Johnson Business Products, Inc., Jonti-Craft, Inc, Krueger International, Inc., lee Distributors, LIAT, LLC, Longo Associates, Inc., Mitchell Furniture Systems, Inc., National Public Seating, Nickerson New Jersey, Inc., Nickerson Corporation, Oklahoma Sound, Palmer Hamilton, LLC, Palmieri Furniture Limited, Paper Clips, Inc., Paragon Furniture, LP, Proacademy Furniture, PS Furniture, Inc., RFS Commercial, Inc, Sauder Education, School Specialty, Inc., Shuttle System, LLC, Silver Street, Inc., Smith System Manufacturing, Soyka Smith Design Studios, Steelcase, Inc., Tanner North Jersey, Inc., Tenjam Furniture, Toledo Furniture Inc., Tri Furniture Design LLC, Troxell Communications, Inc., Vireo, Inc., VS America, W.B. Mason Co. Inc., Wenger Corp. ESCNJ 17/18-16 Accommodation Mollen Inc, All Clean Janitorial Supply Co., Inc., APP INC., ATRA Janitorial Supply Inc., BIO-SHINE, Brighton USA, Brulin & Co., Buckeye International Inc., CERTI FlED CHEMICAL COMPANY, EnvirOx, LLC, Dave's Cleaning Service, Inc., d/b/a GENERAL CHEMICAL AND SUPPLY, E.A. Morse & Co., Inc., Hillyard Delaware Valley, John A. Earl, Inc, liberty Paper Janitorial Supply Co., Inc., NortheastJanitorial Supply, Inc., OFFICE BASICS, INC., Pro-link, Inc., Scoles Floorshine Industries, Simplify Chemical Solutions Inc, South Jersey Paper Products, Spartan Chemical Company, Interline Brands dba SupplyWorks , TSP Maintenance Supply, Inc., Spruce industries, Tomar Industries, Inc. TripleS MRESC 14/15-34 AccuScan & Foveonics ESCNJ 16/17-48 Ackerson Drapery & Decorator Services, Inc. MRESC 15/16-47 Alliance Bus Group, Inc., H.A. DeHart & Son, Inc., Robert H Hoover & Sons, Inc., Truck King International Sales & Service Inc., Van-Con, Inc., Wolfington Body Company, Inc. ESCNJ 18/19-31 Allied Fire & Safety Equipment Co. & Fire & Security Tech. ESCNJ 17/18-33 Minutes of the Reorganization & Regular Public Meeting of January 7, 2019 Page 20 Allied Fire & Safety Equipment Co. & Fire & Security Tech. ESCNJ 17/18-33 aiiRisk, Inc. & Insurance Restoration Specialists ESCNJ RFP 17/18-34 Always Safe Sidewalks ESCNJ 17/18-22 Always Safe Sidewalks ESCNJ 17/18-22 Apex learning, Inc. MRESC 15/16-81 Apple MRESC 15/16-69 Atlantic Business Products MRESC 15/16-20 Atra Janitorial Supply Co. Inc., Bio-Shine, Inc. E.A. Morse & Co., Inc., Interline Brands, Inc./Supply Works, Northeast Janitorial Supply, Inc., Scoles Floorshine Industries, Scrubber Doctor, Camden Bag & Paper Company, Inc., G&B Janitorial Supply, Inc., Karcher North America, Inc:., Philip Rosenau Company, Inc, South Jersey Paper Products, Spruce Industries, Hawk Enterprises of Elkhart, Inc., ICE, LLC., Kavivac, Inc., Koblenz-Thorne Electric Company, NaceCare Solutions, Nilfisk-Advanc:e, Inc:, RPS Corporation, Tennant Sales & Service Com pany MRESC 15/16-44 Beasley MRESC 14/15-25 Beyer Ford and ESCNJ 17/18-21 Bobcat of Central New Jersey, CAMMPS Hardware and Lawn Products, Inc., Central Jersey Equipment, LLC, Cherry Valley, Foley, Inc:., Giles & Ransome, Inc:., Harter Equipment, Inc:., Jesco, Lawn & Gold Supply, Inc., North Jersey Bobcat, Power Place, Inc., Storr Tractor, Trius, Inc., Turf Equipment & Supply Co., Wilfred MacDonald MRESC 15/16-08 Burmax Co., Inc. ESCNJ 17/18-15 Cablevision Lightpath NJ, LLC, Comcast, Data Network Solutions, PennTel Data, Verizon, Xtel, Sunesys ESCNJ 17/18-45 Campbell Freightliner, LLC, Gabrielli Kenworth of NJ, Hudson County Motors, Inc., Omaha Standard llC (American Roll-Off), Robert H. Hoover, Sanitation Equipment Corp., Sewer Equipment DBA Jet Vac Equipment, Trius, Inc., Vacuum Sales, Inc., ESCNJ 16/17-16 CDW-G MRESC 15/16-11 CDWG, ESCNJ 18/19-03
Central Turf and Irrigation Supply Natural Green Lawn Care MRESC 14/15-56 Classic Floor Finishing, Inc. MRESC 15/16-65 Constellation New Energy, Inc. MRESC 13/15/16-49 Core Mechanical Inc, Envirocon, Hutchins HVAC, In-line Air Conditioning Co. MRESC 15/16-58 Craftmaster Hardware, Franklin Electric, Mainline Pools, Oak Security and Supplyworks ESCNJ 17/18-24 Daktronics MRESC/AEPA-16-1 David Weber & Lubenet ESCNJ 18/19-19 Debjo Sales dba Book-It Distribution ESCNJ 17/18-32 Delta-T ESCNJ 16/17-26 Delta-T Group Direct Energy MRESC 15/16-17 Direct Energy & Constellation Energy MRESC 15/16-49 Direct Energy & Woodruff Energy ESCNJ 16/17-32 Minutes of the Reorganization & Regular Public Meeting of January 7, 2019 Page 21 ONS/Lightpath & Xtel MRESC 15/16-36 Downes Tree Service, Rubberecycle & Whirl Inc. ESCNJ 17/18-18 Dude Solutions, Inc. MRESC/AEPA 16- A EBS Healthcare, Inc.& Staffing Plus, Inc. MRESC 14/15-49 Electric & Redman Electric ESCNJ 18/19-34 Elert & Associates RFP-ESCNJ 16/18-21 eTemp ESCNJ 17/18-27 eziQC Gordian ESCNJ 118/19-05 Facility Solutions Group, Inc./Good Mart/Tri-State LEO MRESC 15/16-45 Field Turf, Hellas Construction & Shaw Sports Turf ProGrass, LLC MRESC/AEPA-16-G FieldTurf USA, Inc. & Hellas Construction, Inc. ESCNJ/AEPA 16-H Foley, Inc. Power Place, Inc. ESCNJ 18/19-09 Gaggle MRESC 14/15-81 HAKS Tectonics & TTl Environment ESCNJ 16/17-34 JCW, Inc. dba Natural Green Lawn Care ESCNJ 16/17-23 K & S Music, Inc. & Music and Arts ESCNJ 16/17-43 Kens Body Works ESCNJ 17/18-44 Mackin Educational Resources and The library Corporation MRESC/AEPA 16-C Magic Touch Construction Co., Inc. ESCNJ 16/17-19
Mainline Pool ESCNJ 17/18-49 I Manhattan Welding Company Inc. MRESC 15/16-52 Marturano Recreation Co., Ben Shaffer Recreation, Inc. and Core Elements Gym, Inc. ESCNJ 17/18-20 Midcoast Mechanical, Inc. MRESC 18/19-07 Midwest Technology Products ESCNJ/AEPA 18.5-B MTB Electric, Northeast Electric & Redman Electric MTB Electric, Northeast Electric & Redman Electric MTB Electric, Northeast Electric & Redman Electric MRESC 15/16-24 Music & Arts Centers K & S Music, Inc. ESCNJ 16/17-57 Nickerson Corporation ESCNJ 17/18-51 Nickerson Corporation ESCNJ 18/19-15 Nickerson Corporation and Rabco Equipment Corp. M RESC 15/16-66 Northeast Battery ESCNJ 18/19-17 Oak Security Group, LLC ESCNJ 17/18-24 Open Systems Integrators, Inc. MRESC 15/16-70 Open Systems Integrators, Inc. ESCNJ 17/18-19 Pest-A-Side Exterminating Co., Inc. ESCNJ 17/18-23 Quality First Contracting, Inc. ESCNJ 17/18-42 RFP Solutions, Inc. MRESC 14/15-76 Ricciardi Brothers, Inc. & Sherwin-Williams ESCNJ 16/17-56
Minutes ofthe Reorganization & Regular Public Meeting of January 7, 2019 Page 22 Riddell MRESC 18/19-24
School Health Corp.; School Nurse Supply & V. E. Ralph ESCNJ 17/18-40 School Specialty MRESC 15/16-68 Schoology, Inc. MRESC 15/16-79 Seon Systems Sales, Inc. ESCNJ 17/18-14 South Jersey Energy Company MRESC 15/16-71 Staffing Options & Solutions, Inc. MRESC 15/16-12 SupplyWorks ESCNJ 17/18-47 SupplyWorks ESCNJ 16/17-36 Tri-County Termite & Pest Contollnc. ESCNJ 16/17-30 Troy & Banks, Inc. ESCNJ 17/18-38 Til Environmental,lnc., & Omega ESCNJ 15/16-73 Turn-Key Technologies, Inc. Signal Electric Corp., Troxell Communications, Inc. ESCNJ 16/17-45 V.E. Ral ph & Sons Inc. MRESC 14/15-33 W. B. Mason ESCNJ 17/18-17 W. B. Mason MRESC 15/16-13 W. B. Mason ESCNJ 18/18-17 Weatherproofing Technologies, Inc. (WTI) ESCNJ/AEPA-17-F Window Film Depot, Inc. MRESC 15/16-80 Woodruff Energy ESCNJ 16/17-27 Xtel ESCNJ 17/18-45
RESOLUTION 0-23 APPROVAL TO ADOPT EXISTING, REVISED AND NEW DISTRICT POLICIES & REGULATIONS BE IT RESOLVED that the Tenafly Board of Education approves the adoption of existing, revised and new district policies and regulations throughout the year.
RESOLUTION 0-24APPROVAL TO CONTINUE PARTICIPATION IN THE HUNTERDON COUNTY EDUCATIONAL SERVICES COMMISSION COOPERATIVE PRICING SYSTEM WHEREAS, N.J.S.A. 40A:11-11(5) authorizes contracting units to establish a Cooperative Pricing System and to enter into Cooperative Pricing Agreements for its administration; and
WHEREAS, the Hunterdon County Educational Services Commission, hereinafter referred to as the "Lead Agency" has offered voluntary participation in a Cooperative Pricing System for the purchase of goods and services;
WHEREAS, on March 15, 2016 the governing body of the Tenafly Board of Education, County of Bergen, State of New Jersey duly considered participation in a Cooperative Pricing System for the provision and performance of goods and services;
NOW, THEREFORE BE IT RESOLVED as follows:
This resolution shall be known and may be cited as the Cooperative Pricing Resolution of the Tenafly Board of Education; and
Minutes ofthe Reorganization & Regular Public Meeting of January 7, 2019 Page 23 Pursuant to the provisions of N.J.S.A. 40A:11-11(5), the Business Administrator and the Board President are hereby authorized to enter into a Cooperative Pricing Agreement with the Lead Agency; and
The Lead Agency shall be responsible for complying with the provisions of the Local Public Contracts Law (N.J.S.A. 40A:11-1 et seq.) and all other provisions of the revised statutes of the State of New Jersey; and
This Resolution shall take effect immediately upon passage.
The following is a list of contracted vendors with Hunterdon ESC Cooperative:
Physical Security Products #HCESC-CAT-18-06 ePius Technology, Inc Apple Products-Proprietary #HCESC-TECH-16-01 Apple Inc. Facility & Grounds Supplies & Equipment Bid #HCESC-CAT-17-01 Bio-Shine Wilfred MacDonald, Inc. Storr Tractor General School Supplies Bid #175-rl School Specialty Vendor Bid #7782158488 Kurtz Bros. Bid #H0120A Nasco Bid #25517 Interactive Technology for Classrooms #HCESC-CAT-17-02 Educate-Me.net
RESOLUTION 0-25 APPROVAL TO CONTINUE PARTICIPATION IN THE CAMDEN COUNTY EDUCATIONAL SERVICES COMMISSION COOPERATIVE PRICING AGREEMENT WHEREAS, N.J .S.A. 40A: 11-11 ( 5) authorizes contracting units to establish a Cooperative Pricing System and to enter into Cooperative Pricing Agreements for its administration; and
WHEREAS, the Camden County Educational Services Commission, hereinafter referred to as the "Lead Agency " has offered voluntary participation in a Cooperative Pricing System for the purchase of goods and services;
WHEREAS, on May 1, 2018 the governing body of the Tenafly Board of Education, County of Bergen, State of New Jersey duly considered participation in a Cooperative Pricing System for the provision and performance of goods and services;
NOW, THEREFORE BE IT RESOLVED as follows:
Minutes of the Reorganization & Regular Public Meeting of January 7, 2019 Page24 TITLE This RESOLUTION shall be known and may be cited as the Cooperative Pricing Resolution of the Tenafly Board of Education.
AUTHORITY Pursuant to the provisions of N.J.S.A. 40A:11-11(5), the School Business Administrator is hereby authorized to enter into a Cooperative Pricing Agreement with the Lead Agency.
CONTRACTING UNIT The Lead Agency shall be responsible for complying with the provisions of the Local Public Contracts Law (N.J.S.A. 40A:11-1 et seq.) and all other provisions of the revised statutes of the State of New Jersey.
EFFECTIVE DATE This RESOLUTION shall take effect immediately upon passage.
The following is the contracted vendor with Camden ESC Cooperative:
I CM3 Building Solutions, Contract #66CCEPS
RESOLUTION 0-26 APPROVAL TO APPOINT THE DISTRICT INDOOR AIR QUALITY DESIGNATED PERSON BE IT RESOLVED that the Board appoints Mr. Thomas Lepore as the Indoor Air Quality Designated Person effective January 7, 2019 to the next Reorganization meeting.
RESOLUTION 0-27 APPROVALTO DESIGNATE THE DISTRICT INTEGRATED PEST MANAGEMENT COORDINATOR BE IT RESOLVED that the Board of Education approves Mr. Thomas Lepore to serve as the district's Integrated Pest Management Coordinator effective January 7, 2019 to the next Reorganization meeting. Services are provided by Alliance Commercial Pest Control, Inc.
Ms. Horan asked the Board if they had any questions or comments on the Resolutions.
Resolutions 0-1 through -27 were approved as follows:
Yes - 9 Mark Aronson No - 0 Natalie Barbanel Sam A. Bruno Abstain - 0 Patricia Flynn Janet I. Horan Absent - 0 lnbal Israeli Miller Jane Juhng Edward J. Sa Iaski Jocelyn Schwarz
Minutes of the Reorganization & Regular Public Meeting of January 7, 2019 Page 25 A motion was made by Mr. Salaski and seconded by Ms. Israeli Miller to adjourn the Reorganization meeting.
The motion was unanimously approved.
The Board and administration took a brief recess.
(SESSION 2)
REGULAR PUBLIC SESSION
The meeting was called to order at 8:09 p.m. by Board President Horan who read the following statement:
"The New Jersey Open Public Meetings Law was enacted to insure the right to the public to have advance notice of and to attend the meetings of public bodies at which any business affecting their interest is discussed or acted upon."
In accordance with provisions of this act, the Tenafly Board of Education has caused notice of this meeting to be publicized by having the date, time and place thereof posted at the Borough office, Tenafly Public Library, administrative building, in the local press and on the district's web site.
On roll call, the following Board members answered present:
Mark Aronson Jane Juhng Natalie Barbanel Edward J. Sa Iaski Sam A. Bruno Jocelyn Schwarz Patricia Flynn Janet I. Horan lnbal Israeli Miller
The following staff members were present:
Ms. Shauna DeMarco, Superintendent Dr. Evelyn Mamman, Asst. Superintendent of Curriculum and Instruction Mr. Yas Usami, Business Administrator/Board Secretary
Ms. Horan opened the meeting with the Pledge of Allegiance to the flag.
Minutes of the Reorganization & Regular Public Meeting of January 7, 2019 Page 26 APPROVAL OF MINUTES
A motion was made by Mr. Aronson and seconded by Ms. Juhng to approve the Minutes of the Closed Executive Meeting and Regular Public Meeting of December 10, 2018.
Ms. Horan asked the Board if they had any questions or comments on the Minutes.
The Minutes of the Closed Executive Meeting and Regular Public Meeting of December 10, 2018 were approved as follows:
Yes- 7 Mark Aronson No - 0 Natalie Barbanel Patricia Flynn Abstain - 2 Sam A. Bruno Jane Juhng lnballsraeli Miller Edward J. Salaski Jocelyn Schwarz Absent - 0 Janet I. Horan
BOARD PRESIDENT'S REPORT
Ms. Horan welcomed Ms. Israeli Miller to the Board, and recognized the election of Board incumbents Ms. Juhng and Ms. Barbanel, and thanked all the trustees for serving on the Tenafly Board of Education.
SUPERINTENDENT'S REPORT
Ms. DeMarco gave the following report:
Good evening and an official welcome to the 2019 Tenafly Board of Education.
In this evening's agenda, we recognize each of you, our Tenafly Board of Education Trustees, and all those who serve on school boards throughout NJ. We thank you for your time, advocacy, communication, accountability, commitment, dedication and voluntary work on behalf of Tenafly's students. Sincere gratitude is extended to each and every one of you for your service.
Our abbreviated week to kick off the New Year was a successful one. Students arrived on time ready to work, and our fantastic staff returned energized and refreshed. Next Monday, be reminded we will conduct an early dismissal day so that our staff may engage collaboratively in professional development activities so they, too, may continue to learn, grow and explore.
Enrollment in the Tenafly Schools has been maintained since our December 10th meeting. We continue to have 3,812 students enrolled, with an increase of 2 students at the elementary level and a decrease of 2 students at the high school level. Grade 5 at Mackay and Maugham remain closed due to capacity, as does Grade 2 at Maugham and Grade 3 at Smith.
Minutes of the Reorganization & Regular Public Meeting of January 7, 2019 Page 27 We had the pleasure of formally welcoming Dr. Mamman, our Assistant Superintendent of Curriculum and Instruction, to our administrative team on January 2nd. She has begun her journey by meeting with district personnel and reviewing district documents, policies, procedures and practices in order to familiarize herself with the curriculum and instruction throughout Tenafly's schools in an effort to compose a formal action plan for the remainder of the year and beyond. Since her approval, Dr. Mamman has served as a committed asset to our team and we are grateful and fortunate to have her officially onboard, especially as we approach our first stop: QSAC monitoring!
Speaking of QSAC, I am beyond pleased to report that 2/3rds of the facility portion of our QSAC monitoring was conducted on December 14th and we received positive feedback from the county official. Our thanks to the TMS and THS principals, administrators, Mr. Tommy Lepore, Mr. Vas Usami and all of the faculty and staff who contributed to the success of these walk-throughs which took place at THS and TMS. A walk-through will take place at Stillman School on March 19.
Last week, Dr. Jennifer Ferrara, principal of Maugham School, issued a communication to our elementary community about a disturbing internet "challenge" that is being talked about in schools. This is known as the MOMO challenge and, while it has been around for a while, it is one of those topics that continues to resurface especially at the 4th and 5th grade levels.
While the challenge is presented through Facebook or through the 'What's App" app, a google of the word Memo shows the very scary picture associated with it and, as you can imagine, this is not the image we want in any child's head. The challenge itself presents small tasks at first, but then gets scarier and more violent, even asking participants to harm themselves.
We continue to encourage parents to always take the time to have those very important conversations with their children, in this age of technological inundation, about internet safety. Please continue to closely monitor your children on all of the devices they have access to and stress the importance of sharing with you anything they may see online that is inappropriate or upsetting. Although our children are the digital natives that we are not, we truly remain the strongest force in helping them to manage the technology in their daily lives.
At this time, I take an opportunity to further report on my December 1Oth presentation to the Board and to the public.
Since my arrival to Tenafly, school safety and security has been a prioritized task and one about which I had been tasked by the Board of Education to present plans. With an interview process that began in March of 2018, just one month following the tragedy in Parkland, this was a topic of great concern and conversation with the Board throughout the process. Upon my hire, I immediately assumed this task as one among five identified priorities. As such, I communicated on this topic with the Board routinely from July 1 through present day.
Minutes of the Reorganization & Regular Public Meeting of January 7, 2019 Page 28 In July, I began engaging in conversations with many of those here in Tenafly involved with this topic since the Board started discussing it. Such conversations took place with Board members, the Chief of Police, the community safety task force, and with parents during both formal and informal discussions and presentations. Additional consulting was done with members of the state and county departments which oversee school safety and security, with fellow county superintendent colleagues, and with specialists in the field.
Such discussions also coupled with my vast training in workshops, conferences, and seminars on school security, as well as my past experiences as an elementary principal, a high school principal and a superintendent, who knows, firsthand from experience, the fantastic and incredible work retired police officers can perform in schools, as well as their dedication to the students they serve. Words cannot express the value and quality of the relationships I have seen such officers make with students, parents and staff, often serving as the "go to" person for students to confide in when faced with information to share or situations that are challenging, and also serving as those who communicated to administration when something seemed "off' with a student at the morning greeting, or when the vi be of the hallways seemed different during interchange.
I have been open, clear, honest and consistent about these experiences, findings and proposals with the Board and in any and all discussions I have had on this topic. Parts of this proposal have been enacted via approved resolutions: the Lockdown Emergency Notification System and the Surveillance Camera Enhancement System. The installation of each of these is in progress or completed, and we are pleased with the heightened level of safety and security that each brings to our schools.
At the September 51h Board retreat, five proposals were shared with the Board of Education, and each identified a plan for school security personnel that differed in approach and cost. The Board demonstrated absolute awareness of the connectivity that this matter has with the matter of social-emotional well ness. For this reason, social-emotional learning proposals accompanied the safety/security personnel proposals when shared with the Board and when discussed in public at the December 1Oth public meeting.
I am grateful that the Board encouraged and required me to share publicly, in full scope, the ideas presented to them. Perhaps more significant, though, was the opportunity to address, with proposed and specific action, detail, and cost, a plan that tackled a topic which many seek to keep distance from due to its sensitivity and its controversy.
I seized the opportunity to accomplish the task set before me and present my professional assessment and ideas in a formal vision presentation. I maintain that this vision was fiscally responsible and one that satisfied the administrative expectation to reduce response time in crisis situations.
Following my presentation, I seized the opportunity to hear from the voices of the community and the Board members. In listening to the words and opinions shared by the public in opposition to security personnel in our schools, I also remained intuitive and attentive to the silence of other voices, especially those who spoke out on behalf of Class Ill officers in meetings prior to my arrival.
Minutes of the Reorganization & Regular Public Meeting of January 7, 2019 Page 29 In addition, the incredible honesty and courage displayed by our two student representatives at the December 1Oth meeting only further my belief that, like our parent community, our student community remains divided on this matter. The voices and opinions of all, including our students, are very important to me as a leader, and I thank Joyce and Aaron for each speaking out publicly on each side of the argument, and for representing their fellow THS peers' opinions with pride and integrity.
It has often been advised that effective leaders know when to stand up and speak with conviction, and know when to sit down and listen. Not only have I done just this, but I have used the month that has followed to continue the conversations and to digest and reflect upon the feedback received, including discussions prompted by individual Board trustees on this topic. As a result of careful and thoughtful reflection, I look forward to enacting a majority of the aspects of my proposal and continuing our commitment to the three main objectives outlined in the presentation. Achievement of these objectives, however, will not include a dependency on safety and security personnel; no resolution will be put forward by me to the Board relative to this component of the plan for the upcoming school year nor will I initiate a 2019-20 budget that includes this cost within it. As an educator and a leader, I recognize that timing is often just as effective as implementation. Even if such resolution put forward by me were to pass the Board, I would then be placing even the best candidates into a situation surrounded by controversy and likely with as much support as there is contention for their work. Not only would this be unfair to those hired, but it could, in fact, do harm to the positive cultures of our schools.
My 6-month experience is enough for me to know that this Board is very much representative of and connected to the people it serves. This Board includes highly introspective listeners as well as educated speakers, and it values the thoughts, opinions and needs of the community at large here in Tenafly. For this reason, I trust that this Board will use its best discretion to decide when/if further discussion on this matter should take place.
We will continue to provide training and readiness to our administrators, faculty, and staff so that they are readily prepared, in their given capacity, for any incident or crisis that may arise within our schools. We will continue to expand and enhance those practices that can reduce response time and provide those present with what is needed to best manage situations in need of first responders until their arrival. We will continue to follow the advisement and draw from the expertise and training opportunities provided by the Bergen County Safe Schools Task Force (established in May of 2018) and the NJDOE Office of School Preparedness and Emergency Planning, the department under which school safety and security falls.
The bottom line is simple: we all remain committed to keeping the children of Tenafly safe, happy, engaged and successful in our schools.
This Tenafly school district has an awesome, strong foundation upon which we are building every day. This is but one topic amidst many in our vision for Tenafly, and we remain dedicated to: • enhancing our services and offerings to meet students' needs, • striving to regain Tenafly's rightful place in the upper realm of school rankings, • promoting rigor in ways that also promote wellness, Minutes ofthe Reorganization & Regular Public Meeting of January 7, 2019 Page 30 • exploring and implementing innovative and creative approaches to instruction and learning, and • cultivating climates that support, nurture and invigorate the spirit of our students, as well as our staff.
It is my assessment that this is, indeed, the spirit of Tenafly, and I remain so excited to be a contributor to it. I remain further enthusiastic about the fact that, at the core, we all have the same hopes and aspirations for our children. Although we may have different means by which such goals might be reached, there is no doubt that we are all on the same team when it comes to supporting our students with the best schools possible.
Thank you all for your time and attention to tonight's lengthy report. For those who commented at the December 1Qth meeting, thank you, too, for your input. I hope this report served not only to report on the recent events since our last Board meeting, but also to give you some insight as to where we are as we kickoff the 2019 portion of our school year.
Ms. Horan thanked Ms. DeMarco and asked the Board if they had any comments.
Mr. Aronson thanked Ms. DeMarco for her report and stated that he was disappointed and disgusted after the December 1 Qth presentation for the lack of support that this Board, including himself, gave to Ms. DeMarco that night when inappropriate comments were made by the public. Mr. Aronson apologized personally and for the Board for not speaking up and showing support for Ms. DeMarco. In addition, Mr. Aronson said that what was not made clear by the Board at the December 1Qth meeting is the fact that a large part of the interview process for a new superintendent focused on school and safety issues; and at the Sept. 5th Board Retreat, the majority of the Board supported Ms. DeMarco moving forward with exactly what she did that led her to give her presentation on December 10. Mr. Aronson said it was shameful of the Board and he apologized again.
Mr. Bruno read an email relative to the December 1Qth presentation that he sent on December 11th at 9:17 a.m., addressed to Ms. DeMarco and the 2018 sitting Board members. Mr. Bruno requested the following email he sent to be included in these minutes:
"Though I had not during last evening's open public meeting, from perhaps cowardice or pragmatism, I do so now in the comfort of this email; thank you Superintendent DeMarco for having prepared and presented a report attempting to address possible solutions to the menacing reality of safety and security in our District.
I applaud and am thankful for your efforts, especially in this matter landmine laden with emotion and ideology.
It took guts to stand up and remain seated."
Mr. Bruno expressed his opinion of what transpired on December 10th, and expressed his support for Superintendent DeMarco's leadership for continuing to run the Tenafly district; and that Class Ill Officers is only one small part of a vast number of other important issues and challenges the district faces.
Minutes ofthe Reorganization & Regular Public Meeting of January 7, 2019 Page 31 Ms. Barbanel thanked Ms. DeMarco and said we appreciate and value the work, dedication and commitment that she has to make the Tenafly district the best that it can be for the students, teachers, administration and residents of Tenafly. She said that whatever a resident's position is on Class Ill Officers, everyone is entitled to their opinion, it is their right; and if a resolution in favor of Class Ill Officers was presented to the Board she said she would vote to support it.
Ms. Horan acknowledged Mr. Aronson and Mr. Bruno's comments and said although December 10th was a tough meeting, as they can be sometimes, Ms. DeMarco did what the Board asked her to do by putting a comprehensive report together on student emotional wellness to school safety with her recommendations, and some of those recommendations are moving forward. Ms. Horan thanked Ms. DeMarco for all her research and said we all need to know and understand the information.
(Revised at 1-22-19 meeting) Ms. Israeli Miller said she has been in this country for 14 years and expressed that she did not grow up or live with "stranger danger." She also said she is in support of the added security measures of having Class Ill Officers, and expressed that she thinks it can be communicated in the right way that would not cause any emotional stress to the students, just as other frightening issues have been communicated successfully, such as stranger danger. To present things in the right way so everyone feels good about it.
ASSISTANT SUPERINTENDENT'S CURRICULUM AND INSTRUCTION REPORT
Dr. Evelyn Mamman stated she is happy to be here and said thank you for the opportunity to serve Tenafly in this capacity and that she is looking forward to working with everyone.
BOARD SECRETARY'S REPORT
Mr. Usami reported on the Fire & Security drills for December:
FIRE DRILLS & SECURITY DRILLS 201 B-2019 SCHOOL YEAR DECEMBER 2018
MONTH HIGH MIDDLE MACKAY MAUGHAM SMITH STILLMAN
DECEMBER Completed Completed Completed Completed Completed Completed Fire Drills
DECEMBER Security Drill/ Security Drill! Security Drill! Security Drill! Security Drill! Security Drill/ Security Lockdown Lockdown Lockdown Lockdown Lockdown Shelter-In-Place Drills (Active Shooter)
Mr. Usami gave the following facilities update:
High School • The Boiler project is done. Close-out documents will be ready on Wednesday. • There was a water line break. Suez came during the school break and repaired it. • There were some roof leaks in the hall, by room 103, that have been repaired • Locker room heating repairs were done • Cut back some growth and cleaned right of way along Westerly Drive
Minutes ofthe Reorganization & Regular Public Meeting of January 7. 2019 Page 32 Middle School • In-house plumbing updates and repairs for a steam pipe leak • Kitchen ovens were repaired for food service • Heating pump repair was done in the new wing • The gym floor was re-coated
Mackay School • Fire alarm upgrade: the punch list has been completed. The change order for receiving $10,000 back on the allowance is on the agenda. • Leaks in the library ceiling and faculty lounge have been repaired from previous leaks
Maugham School • There are roof leaks in the fan room and roofers have been contacted to do the repairs
Smith School • Drainage issue with the flood : all rooms have been cleaned during the break. The insurance adjuster met with Tom Lepore and the claim is being put together.
Stillman School • The final tree removal is finished
Central Office • Outdoor lighting upgrades have been done
District wide • The video surveillance camera wiring is complete. The contractors are working with the Technology Dept. to finish the programming. Technology is trying to get some new cabinets for 2 of the elementary schools so some of the equipment can be relocated.
Also, we are trying to get a camera set up in the parking lot by the Swim Club. We thought we had a solution by going to the DPW, however, the vendor said it is too far to go that way. Going back to plan A is to contact the swim club to see if we can get a DVR box onto their property. We will be charged for the electric. We have a contact to discuss this plan.
• The Grounds Dept. is working on the spring field prep throughout the district, and they did the flood cleanup at Smith.
Middle/High School • The LENS system has been installed at the HS and MS, and wiring is being finished at a couple of the elementary schools. Testing will be done, and hopefully the system will be functional soon.
Minutes of the Reorganization & Regular Public Meeting of January 7, 2019 Page 33 STUDENT REPRESENTATIVES' REPORT Joyce Chung reported on the following: • On January 8, at 7:00p.m. in the High School Library, there will be a CAP author presentation by David and Nic Sheff, the father and son behind the movie Beautiful Boy about addiction. • The Junior Snowball will be held on January 11, where juniors and their dates will enjoy a fun night of dancing, food and music. It is held in the cafeteria and is like a junior prom. • The SO is having a bake off on January 17 after school where officers and representatives will be split up into 2 teams to compete to raise the most money. • The Annual Tux Show will be held on February 9 where seniors will walk down a runway modeling fashions. They will also be performances showcasing various talents. Families and friends are all welcomed to attend. (The Tux Show is a fundraiser for the senior prom.)
Aaron Gordon reported on the following after wishing everyone a Happy New Year: • The Winter Concert will be held on January 23 and 24. There are 2 separate music programs. The orchestra will be playing a special version of Rhapsody in Blue. • On January 4, a survey was conducted in homeroom on the student activity fee, asking about the number of sports and clubs students participate in, and whether or not the implementation of the activity fee had an effect on the level of participation. The results should be ready to report to the Board at the next Board meeting. • Congratulations were given to Ms. Weisfelner and Dr. Mayansky who were awarded the Governor's Educator of the Year Award.
Mr. Bruno added that Dr. Gary Whitehead's poem was published in The New Yorker.
The Board agreed to change the meeting format and move to public comment at this time.
PUBLIC RECOGNITION-COMMUNITY COMMENTARY
Ms. Horan inquired if there were any members of the audience who wished to address the Board on any item listed on the agenda. Mr. Usami monitored the 3-minute per person speaking limit.
Shlrly Zaifman - 79 Columbus Drive - Ms. Zaifman said she is an HSA president for a long time. She said she thought that going ahead with Class Ill Officers was a given already (how, not if). She expressed that when important changes are being presented and everyone discusses their opinions for and against issues, then it is time to go to the experts. She said Ms. DeMarco gave a thorough presentation with facts, and the Chief of Police has spoken several times about reducing reaction time. She questioned if we need to continue other efforts that are irrelevant to having Class Ill Officers. When there is a dangerous situation, she said we don't have time to react, things happen in less than a minute and we need Minutes of the Reorganization & Regular Public Meeting of January 7, 2019 Page 34 someone on site. She said other towns are implementing this type of security and are recruiting people so we shouldn't wait.
Hagai Zaifman - 79 Columbus Drive - Mr. Zaifman said the public has discussed the issue of Class Ill Officers for quite a while, and he hasn't heard a single argument that contradicts the professional views of the Superintendent DeMarco and the Police Chief, and that it is the best measurement that we have today to reduce the risk of a tragedy. He said all the other arguments deal with fear, which can be addressed with education and discussion. He said we are the only county that keeps talking about this issue, but is not acting.
Bryan Rudolph - 80 Homestead Road - Mr. Rudolph said he has met with most of the Board members, and stated he is very much against having Class Ill Officers in the schools. He is a pediatrician, and said he has done a fair amount of research, is data driven, and believes the data suggests having Class Ill Officers in the schools is harmful and will have negative effects on our children.
Dorit Mermelstein - 30 Esmond Place - Ms. Mermelstein said she grew up in Israel and there are barriers to enter schools for protection, and someone checks the bags brought in. This is the reality they live with, and she doesn't see any harm done to the children's personalities or their life. She sees police officers walk around every morning with guns at Port Authority. She said children have dealt with 9/11 and were traumatized, and she said it's better to protect our children than having them fearful and being sorry for it later that they weren't protected.
Jeff Grossman - 71 Downey Drive - Mr. Grossman said he was on the Community Safety Task Force. He graduated from Tenafly Public Schools, as did his 2 children and 3 nieces. He is presently a teacher in a Middle School. He was a lawyer for the NY Police Dept. and the NY Board of Education providing civi.l guidance to them, including safety. The Middle School has one entrance and students are reminded constantly not to open the door for anybody. There is a mantrap, and visitors need to have their ID's scanned and checked against a legal database. Mr. Grossman said he believes the greatest danger is not the outsider but rather a troubled student, and prevention starts by other students telling staff about a troubling post on social media. Students need to feel comfortable talking to teachers and guidance counselors. He mentioned the slogan, "If you see something, say something," that he has seen at the Port Authority that, in his opinion, is the best defense. He expressed that teachers need to stay vigilant and continue to receive training about monitoring and working with hostile and depressed students. Also, he said starting in September, NJ is starting to mandate recess. He asks how will we be able to protect students indoors and outdoors.
Alexandra Dimant - 116 Magnolia Avenue - Ms. Dimant is a psychotherapist. She told a story that happened to her 4 years ago when she went to pick her daughter up for a dr.'s appt. at a school in town and wasn't aware that the school was in lockdown. She was let in by 2 custodians who were not aware of the lockdown either. She said her takeaway of this situation is if there had been an armed guard in the school waiting to finally do something, the outcome for her may have been different.
Minutes of the Reorganization & Regular Public Meeting of January 7, 2019 Page 35 Dimitri Liakhovitski - 116 Magnolia Avenue - Mr. Liakhovitski said he has a PhD. in psychology and is a statistician. He said he is totally against armed guards. He said he hasn't heard of this issue until about a month ago, and suggested the public should discuss it more and get involved. He would like to know the details of where the $300,000 per year will be coming from, and what specific programs will be cut from the THS and TMS as a result. Also, how are we going to deal with the $2 million deficit he heard discussed on Facebook.
Mr. Aronson clarified that public meetings that included the issue of armed guards in school were held as early as March. All together there were several at the THS Media Center and were pretty well attended by a good portion of the parent and non-parent community. Ms. Horan added that videos are also available on the website for the public to view at any time.
Fred Silberg - 128 Westervelt- Mr. Silberg is a 27-year resident and expressed his opinion that the district needs a company to help communicate to the community about Class Ill Officers (he said he heard about this issue through another network). He discussed different threat levels for the elementary, middle and high school. He suggests having a full time SRO to cover the middle and high school. The elementary schools have lockdown and can be fenced in. He said kids get guns from their parents' homes, and he asked if the town has an ordinance requiring firearm lockers. If not, this should be a starting point. He stressed to split a plan into 3 different threat levels.
Alona Wartofsky - 74 Highwood Avenue - Ms. Wartofsky is a CAP member who said she got to know SRO Bill Barnes. Bill is fantastic and spends time talking with the students, especially the troubled ones, and Ms. Wartofsky said she thinks this is far more effective and valuable than Class Ill Officers; and perhaps have a full time SRO to split time between the middle and high school. She said when she thinks of the Tenafly community she doesn't want it to be known as an NRA town.
Ms. DeMarco clarified that Class Ill Officers serve the same roles as SRO's. The main differences are that an SRO is a full time member of the police force (full time pay and benefits on police force salary) and can be pulled from the school at any time if the police dept. warrants it. The Class Ill Officers are trained as SRO's, but they come from a group of retired police officers, and districts would not have to pay benefits and pensions. They officers would not be pulled out from the school as an SRO might be.
Max Basch - Mr. Basch said he came to speak tonight as a private Tenafly citizen. He is against having armed guards in the school, and emphasized we should secure the schools, have one entrance, and create something good for students.
Soyung Pak- 10 Laurel Ave.- Ms. Pak thanked Ms. DeMarco for her December presentation that the Board had asked her to do. She said it took courage and she appreciated it, but didn't agree with it. She said the SRO brings value to the school by talking with the students. identifying troubled students. etc., and these are things that don't require a gun. Counselors. social workers, trained staff can provide these things. She expressed that guns will tear the community apart. She would rather see the $300,000 be used for extra counselors and other measures to help our students.
Minutes ofthe Reorganization & Regular Public Meeting of January 7, 2019 Page 36 Lauren Davton - 15 Laurel Avenue - Ms. Dayton thanked everyone, as it is a hard job for the Board when there are so many diverse public opinions. She said she was in an elementary school today and an armed Tenafly policeman was patrolling the hallways. A police car was parked outside in front, and she said the community needs to know that everyday police, on the municipal budget, are coming out and patrolling our schools. They are there for about 20 minutes. She said she is split on this issue and would have liked to see a vote.
Wendy Quiroga - 74 Buff Road - Ms. Quiroga suggested for school safety purposes to move the polling places out of the schools.
Mr. Aronson said this is a Borough issue. Wendy suggested to close the schools. Ms. Horan added that we are still looking at other resolutions for next year.
Mr. Bruno suggested to check the Borough website, as there was a council meeting in October and this issue of the voting location was raised, and an elected official made a statement that it will be dealt with after the New Year. Ms. Horan added that Ms. DeMarco has discussed this issue also with the mayor.
Margarita Wallach- 2 Marcotte Lane- Ms. Wallach said she missed the December meeting, but found out about it through a friend. She suggests improving communication on this issue for those who missed meetings. She said after Sandy Hook, a meeting took place at the High School and a policeman spoke about the amount of guns in Bergen County. Ms. Wallach said people need to be educated about having guns in their homes and they should lock them up so their children can't get them. She asked if there is a way the district could educate gun owners more broadly about their responsibilities to maintain guns properly at home for safety.
Mr. Aronson pointed out that there is an ability for Tenafly to pass a safety storage ordinance. It was raised by the Community Task Force, and it was not popular, but Mr. Aronson said Ms. Wallach can contact him and he will discuss this again with some of the Task Force members.
Michelle Merchant -130 Columbus Drive- Ms. Merchant thanked Ms. DeMarco for her careful consideration of the public feedback in modifying her recommendation. Ms. Merchant expressed that she is against armed officers in schools, and said statistics show that this is not the best answer. She is concerned that this issue has risen to be the #1 issue when we have other several other priorities including academic excellence. She cited that our district has slipped in the rankings.
Ms. DeMarco commented that she is very much committed and dedicated to the multiple priorities of the district. She indicated that in a very short amount of time we took the vacant position of Assistant Superintendent and reexamined and reassessed the position identifying the needs of the district, and recreated the position that focuses specifically on Curriculum and Instruction. We have an incredible staff of teachers and administrators who are always looking for ways to improve curriculum and instruction. The topic of school safety has taken to community chatter on social media. This is not reflective of the work that is going on in instruction. She encouraged the community to join her on January 29 for the scheduled coffee and conversation time to hear and discuss what is going on with curriculum and instruction.
Minutes of the Reorganization & Regular Public Meeting of January 7, 2019 Page 37 Jason Hart- 55 Hillside Avenue- Mr. Hart asked if anyone has any different data that has not been presented or discussed yet, he would like to see it; however, he stated that in NJ history there has been one death and one injury due to a school shooting in about 150 years. He said he is much more concerned about his child being hit by a car than by the remote possibility of someone coming to the school with a gun.
Katja Ziessler - 3 Birchwood Place - Ms. Ziessler referred to an earlier comment about academic excellence and rankings, and said people should not confuse academic excellence with rankings. Rankings are random and based on poor stats. She said she has heard that students in the high school are saying they are driven by grades only and not by the will to learn, and that this is something she said should not be encouraged.
Ms. Horan thanked the public for coming tonight and sharing their opinions and ideas.
Ms. Horan inquired if there were any members of the audience who wished to address the Board on any item not listed on the agenda.
Lauren Davton - 15 Laurel Avenue - Ms. Dayton announced to the Board and community that this is the 1251h year of Tenafly's incorporation, and the Borough council hopes the Board and Superintendent will get involved with the planning of events throughout the year, with each level of schools involved. The goal is to highlight the history and future of our community.
Joan Vidra - 55 Oxford Drive - Ms. Vidra said she gave a presentation last year to the Board about the lack of public transportation for our students. It is her understanding that she should have gotten some feedback from the Board. There are dangerous situations walking to school with no sidewalks.
Ms. DeMarco commented that there are many topics that are shared and are in progress but may not have come forward yet. Communication about transportation has been given and it's on the radar.
Fred Silberg- 128 Westervelt- Mr. Silberg referred to Class Ill Officers and asked Ms. DeMarco to explain what these officers will be doing during the day at the elementary schools.
Ms. DeMarco explained that in her experience there have been police officers at the doors greeting students, greeting parents, becoming familiar with the cars that arrive at the school, who is picking and dropping off students, and once students are getting to their classes the officers check the perimeter, playgrounds, and buildings. During the day the officers are reading to students, interacting with students, doing walks, etc. The Class Ill Officers are required to go through the same exact training and certification as SRO's.
Ms. Horan thanked the public for coming tonight.
Minutes of the Reorganization & Regular Public Meeting of January 7, 2019 Page 38 BOARD COMMITTEE REPORTS
Communications Committee
Ms. Schwarz reported that the Communications Committee meeting was held on Tuesday, December 11, 2018, at 8:15 a.m., and the following people were in attendance: Shauna DeMarco, Bob Caputo, Jane Juhng and Jocelyn Schwarz.
Topics discussed:
Anonymous Reporting System via Blackboard The anonymous reporting feature included with our Blackboard subscription is more comprehensive than we thought. We tested it in our meeting and were very impressed. When activated, an icon called "tip line" appears in the app. Upon clicking, the first prompt that appears is: "If this is an emergency, call 911 ." Once you click ok, there are a few fields to complete: • Your "tip" • Add a photo if you choose • Select the category your tip should fall under (bullying, drugs, feedback, fighting, kudos, personal crisis, safety risk, threat, vandalism or weapons) • Select the relevant school or the entire district • Choose to remain anonymous or include your information (automatically generated from your app) • Choose whether or not you'd like to include your location
After you click submit, a prompt pops up with your "tip code"-almost like a reference number. The system is completely anonymous (unless the person chooses to include their information), and it only tracks the IP address. In our district, however, new IP addresses are assigned every 2 hours, so we will not be able to trace a device back to any individual.
If we decide to move forward with this system, very clear guidelines and framework will need to be established. We will need to determine who will monitor the reports, who will conduct the investigations, etc. Possibly the SRO? We will also need to craft a very detailed letter to the community outlining the purpose of the system and the types of things that should be reported this way. It will also be made clear that this should not replace students going to trusted adults in their building when they feel comfortable, and that it is not an "emergency" hotline and tips will be followed up on as quickly as possible, but not immediately (particularly outside of school hours). Two of the categories we were impressed with were feedback and kudos. This could give parents who may not otherwise feel comfortable the opportunity to report on teachers that they feel are fabulous and/or teachers that they are not as happy with.
The committee was excited about the possibilities and is going to compare these features/capabilities to other, similar apps, to determine if this makes the most sense for the district.
Minutes ofthe Reorganization & Regular Public Meeting of January 7, 2019 Page 39 Pistrict Tagline We discussed reworking our district tagline and mission statement by getting the community involved. Ms. DeMarco is going to send a survey out to the community around the holidays asking, "When you think of Tenafly, what 5 words come to mind?" The survey will remain open through the New Year, and the results will be discussed at our next meeting. p!strict Announcements Thank you to Bob Caputo for assigning photos to all district announce-ments so that the app looks more lively and polished.
District Communications to Community Ms. DeMarco is communicating to the administrators that Blackboard is our main mode of communication to the community. Other apps/platforms can be used, too, as supplements, but Blackboard must be used for all school/district-wide announcements. When sending announcements, every mode of delivery must be selected to ensure everyone is receiving everything, regardless of their notification preferences. For "emergency" notifications such as school closings, everyone will receive the announcements via all methods of delivery, regardless of their chosen preferences. This is to ensure nothing is missed.
Promoting District Accolades on Website We discussed including our district achievements and accolades on our webpage and would like to get a sense of the Board on this topic. We envisioned this living in the "about us" section of our website.
Website Consistency Bob and his team are working on the consistency of our website across all six schools. This is still a work in progress.
The date of the next Communications Committee mtg. is scheduled for January 24.
Mr. Aronson asked what the next steps are regarding the Anonymous Reporting System, and is there a timeline.
Ms. Schwarz and Ms. DeMarco explained that apps are being compared at this stage but they are hoping for a spring timeline.
The Board discussed types of communication they have had with the public, notifications, etc., and discussed misinformation that is being generated on social media, and how can communication be improved .. .possibly communicate through Facebook, Twitter, and lnstagram.
Ms. Israeli Miller described one of the anonymous reporting systems she researched last year called Stop lt. She liked many of the easy to follow steps for reporting and she described a few of the interesting features. She has the information in an email and said she will send it to Ms. Schwarz.
Minutes of the Reorganization & Regular Public Meeting of January 7, 2019 Page 40 Ms. Schwarz asked Ms. DeMarco to explain a little about the idea of posting district achievements, accolades and awards on our webpage. Ms. DeMarco described some of the ways others districts post these types of messages, and having a "Go to" place on the website to identify key accomplishments, etc.
Ms. Horan polled the Board to get a sense of the Board's feeling about posting particular achievements/accolades/awards on our website. After the poll, the Board was unanimous in favor of posting these types of messages.
Ms. Horan stated the committee members have not been set up yet, but by next meeting they should be. Some meeting dates have been set.
Board Committees Past I Future Meeting Dates 2019 BOE Chair • Alternative Revenue October 4, 2018 TBD after Reorg • Communications January 24, 2019 TBD after Reorg • Curriculum January TBA TBD after Reorg • Facilities & Technology August14,2018 TBD after Reorg • Finance February 8, 2019 TBD after Reorg • Joint Use January 28, 2019 TBD after Reorg
OLD BUSINESS
Ms. Horan asked the Board if they had any follow up on previously discussed topics.
Mr. Bruno asked if there is a type of log indicating dates and subject matter of old business topics, disposition and if the topics were cleared off the list. Also, keep track of new Business. Mr. Usami will look into this. Ms. DeMarco mentioned we have two topics in the back log: road signage for traffic and pedestrian safety, and out-of-district tuition paying students.
NEW BUSINESS
Ms. Horan asked the Board if they wished to introduce any new business for discussion at future meetings.
Mr. Bruno asked about HSA sitting at the Board table at meetings, and Ms. Horan said it was cleared that there is no legal prohibition on the HSA sitting at the Board table, and it is similar to the student representatives.
Mr. Bruno asked about remote voting, and Ms. Horan said she has not received a response yet on remote voting.
Minutes of the Reorganization & Regular Public Meeting of January 7, 2019 Page 41 Topics:
Changing the format of Board meetings Mr. Aronson would like a discussion on having public comment earlier on in the meetings.
Mr. Aronson said he met with a number of people in the community over the holiday break and a few things came up that were presented by a number of people that he wanted to share with the Board. School entrances and exits_were one topic. He believes the consensus is that members of the community don't know the reason why we do what we do, and why don't we have a more closed environment. Mr. Aronson replied that many of the policies and procedures that take place are not public. He suggested to the Board that perhaps communication in this area would be helpful.
The topic of teacher training for troubled students came up, and the community would like to know what type of training we do with teachers, and type of training we do with students to educate them on how to identify this type of population. He suggested communicating this information to the public would be helpful.
Mr. Aronson discussed the concept of our Care One program and the delivery of services to students that is not being received in the community.
Ms. DeMarco explained that all these topics have their place and that she met the Police Chief and they are putting together a type of school safety summit for multiple different stakeholders, to take place in February. In addition, Suzanne Bassett is hosting our second installment of our Social/Emotional Well ness group and some of these topics fell in this area such as training.
Committee of the Whole Ms. Barbanel raised the topic of having a discussion in an open forum.
Transportation (bussing) Ms. Barbanel raised the topic of transportation for future discussion.
Ms. Barbanel asked if Sergeant Barnes is still our SRO. Ms. DeMarco said his promotion has taken effect, but he is still serving fully and satisfying all SRO responsibilities. We anticipate a Joint Use meeting this month and more will be reported to us. Ms. Barbanel asked about our SRO agreement and may we opt out and at what are the terms. Mr. Usami said we are in year one of a 3-year agreement. Mr. Bruno said the costs change from one year to the next. This discussion will be covered during the budget talks.
Ms. Flynn referred to the topic of changing the order of the Board meetings and the time the student representatives give their reports. She would like the students to have the option of giving their reports earlier in the meeting and leaving after if they wish.
Minutes ofthe Reorganization & Regular Public Meeting of January 7, 2019 Page42 Gun Safety Education Ms. Flynn raised the topic of gun safety education that was discussed earlier.
Ms. Horan polled the Board to get a sense if they wish to pursue these topics.
After the poll the Board voted in favor of discussing all the topics at a future meeting except for gun safety education.
The majority voted against having a discussion on gun safety education as follows:
Yes- 3 Patricia Flynn No - 6 Mark Aronson lnballsraeli Miller Natalie Barbanel Janet I. Horan Sam A. Bruno Jane Juhng Edward J. Salaski Jocelyn Schwarz
Abstain-0
Absent- 0
Mr. Bruno pointed out that for the 2019-20 school year, there are 13 regular board meetings, 2 board retreats, 3 budget meetings and 1 Reorganization/regular meeting. He stated that after the perfunctory information of each meeting, there isn't much time for actual discussions and conversation of important items. He referenced the Committee of the Whole.
Mr. Bruno said the American flag was at half-staff by order of Governor Murphy to honor the memory of Assemblyman Albert Burstein who passed away. Mr. Bruno asked that the Executive Order No. 49 be included in the minutes as representative from the School Board for his contributions to the state, county and to Tenafly's education.
Mr. Bruno stated the sad news that two former board trustees, Edward Deeb and Jerry Zurlini, passed away and recognized their contributions to the Tenafly district.
Mr. Bruno expressed his dissatisfaction with the Microsoft Outlook email and the archiving feature. Mr. Salaski said he also had trouble with accessing emails.
(SESSION 2)
REGULAR PUBLIC MEETING
The following resolutions are recommended by the Superintendent of Schools:
After a brief discussion, a motion was made by Mr. Aronson and seconded by Ms. Juhng to table Resolution A-4.
Minutes ofthe Reorganization & Regular Public Meeting of January 7, 2019 Page43 EXECUTIVE ORDER NO. 49
WHEREAS, Assemblyman Albert Burstein was born Albert S.
Burstein on November 22, 1922, in Jersey City and was a longtime resident of Tenafly; and
WHEREAS, Assemblyman Burstein graduated from Columbia College and Columbia Law School and served in the United States Army during
World War II; and
WHEREAS, Assemblyman Burstein was named to the French Legion of Honor and received a Bronze Star for his bravery on the battlefield; and
WHEREAS, Assemblyman Burstein served as executive director of and counsel to the Jersey City Charter Commission; and
WHEREAS, Assemblyman Burstein was elected to the New Jersey
General Assembly in 1971 and served there until January 1982; and
WHEREAS, Assemblyman Burstein was elected to serve as the
Assembly Majority Leader following the 1976 election cycle; and
WHEREAS, Assemblyman Burstein advanced many important causes during his time as a public servant, including legislation to reform New Jersey's election and public financing laws and efforts to make the State's school funding system more equitable; and
WHEREAS, Assemblyman Burstein chaired the New Jersey Election
Law Revision Committee and the Law Revision Commission; and
WHEREAS, Assemblyman Burstein co-founded and practiced law at
Herten Burstein LLC, which merged with Archer PC in 2011; and
WHEREAS, the New Jersey Commission on Professionalism in the
Law honored Assemblyman Burstein as "Lawyer of the Year" in 1999 2
WHEREAS, Assemblyman Burstein was a beloved husband, father, and grandfather, whose presence will be missed by his family, his friends, his colleagues, and by the people of New Jersey whom he served well; and
WHEREAS, it is with immense sadness that we mourn Assemblyman
Burstein's passing, and extend our deepest sympathy to his family, friends, and colleagues; and
WHEREAS, it is appropriate to honor the exemplary character, outstanding achievements, and cherished memory of Assemblyman
Albert Burstein, and to mark his passing;
NOW, THEREFORE, I, PHILIP D. MURPHY, Governor of the State of
New Jersey, by virtue of the authority vested in me by the
Constitution and by the Statutes of this State, do hereby ORDER and DIRECT:
1. The flag of the United States of America and the flag of
New Jersey shall be flown at half-staff at all State departments, offices, agencies, and instrumentalities during appropriate hours on Monday, January 7, 2019, in recognition and mourning of a committed public servant, Assemblyman Albert s. Burstein.
2. This Order shall take effect immediately.
GIVEN, under my hand and seal this 4th day of January, Two Thousand and Nineteen, and of the Independence of the United States, the Two Hundred and Forty-Third. [seal] Is/Philip D. Murphy Governor The motion to table A-4 was approved as follows: Yes - 9 Mark Aronson No - o Natalie Barbanel Sam A. Bruno Abstain - 0 Patricia Flynn lnballsraeli Miller Absent - 0 Jane Juhng Edward J. Salaski Jocelyn Schwarz Janet I. Horan
A motion was made by Mr. Aronson and seconded by Ms. Juhng to approve the Resolutions, except Resolution A-4, by consent agenda.
The motion for a consent agenda was as follows:
Yes - 9 Mark Aronson No - 0 Natalie Barbanel Sam A. Bruno Abstain - 0 Patricia Flynn lnbal Israeli Miller Absent - 0 Jane Juhng Edward J. Salaski Jocelyn Schwarz Janet I. Horan
A motion was made by Ms. Barbanel and second by Ms. Schwarz to approve the following resolutions: P-1 through P-6; A-1 through A-3 (A-4 is tabled); C-1; S-1 through S-7; and F-1 through F-13.
PERSONNEL
RESOLUTION P-1 APPROVAL OF SUBSTITUTES BE IT RESOLVED that the substitutes listed below with a NJ Instructional, NJ Educational Services or NJ Substitute Credential or those to serve as substitute secretaries, substitute custodians or substitute paraprofessionals be approved by the Board of Education for the 2018-2019 school year in accordance with N.J.S.A. 18A:6-7.1b pertaining to criminal history background check and at the district-established per diem rate as noted:
NAME DEGREE MAJOR CERTIFICATION/ RATE POSITION Michael Holl BA Health & Physical CEAS: Health & $1 00 per diem Education Physical Education Jennifer Siramarco BA Elementary CEAS: Elementary $100 per diem Education Education Justin Kemp BA Music Education NJ Substitute Credential $100 per diem
Minutes ofthe Reorganization & Regular Public Meeting of January 7, 2019 Page 44 RESOLUTION P-2 RESIGNATION BE IT RESOLVED that the Board accepts with regret the following:
NAME, POSITION, LOCATION REASON EFFECTIVE DATE Elyse Kaminsky Resignation January 18, 2019 19-Hour Paraprofessional, Stillman School Teresa Viole Resignation January 31, 2019
19-Hour Paraprofessional, Mackay School I
RESOLUTION P-3 HIRES BE IT RESOLVED that the following persons be employed to fill the positions listed for the length of time and compensation indicated and subject to all federal, state, county and local regulations governing said employment and in accordance with Senate Bill #851 regarding a criminal history background check:
NON-INSTRUCTIONAL POSITIONS Name/Location Employment Dates Salary/Classification Amanda Luden Pending Criminal History 19-Hour Paraprofessional Smith School Clearance - 04/30/19 (Leave Replacement) 3.8 hrs., per day, $22.36 per hour Omar Pedraza Pending Criminal History Lunch Paraprofessional Mackay School Clearance - 06/30/19 1. 75 hrs., per day, $21.43 per hour Robyn Amuso Pending Criminal History 15-Hour Health Paraprofessional Tenafly Middle School Clearance - 06/30/19 3 hrs., per day, $53.80 per hour
RESOLUTION P-4 STAFF/POSITION RECLASSIFICATIONS BE IT RESOLVED that the Board approves the following reclassifications: NAME FROM TO EFFECTIVE DATES Thomas Technician - Level Two District Data Coordinator January 8, 2019 - Banca $52,531 pro rata $58,000 pro rata June 30, 2019
RESOLUTION P-5 APPROVAL OF EXTRA COMPENSATION APPOINTMENTS FOR 2018-2019 SCHOOL YEAR BE IT RESOLVED that the Board rescind the following extra compensation position as noted below and appoint the individual as noted:
Position Name Stipend Amount Art Club Advisor Pat Pacheco (Sept.- Nov.) $438.60 Lisa Allen (Dec.- June) $1 ,023.40 Senior Class Advisor Adam Rendell (Sept.- Nov.) $3,345.30 Lisa Allen (Dec.- June) $7,805.70 Key Club Advisor Lisa Allen - Rescind Kelly Cullinane- Replacement $1,994 Toileting Stipend Jason Korzelius- Rescind $600 Tina Gerritsen - Replacement (pro-rated amount) Toileting Stipend Lee Ann Millar $600 (pro-rated amount)
Minutes of the Reorganization & Regular Public Meeting of January 7, 2019 Page45 RESOLUTION P-6 APPROVAL OF EXTRA COMPENSATION APPOINTMENTS FOR LEAVE REPLACEMENT SCIENCE POSITION BE IT RESOLVED that the Board approves the following individuals as extra-compensation appointments to cover classes for leave replacement teacher.
NAME EXTRA COMPENSATION POSITION Adam Rendell Sixth period Robert Kennedy Sixth period Jeffrey Angus Sixth period Eliza Vieira Sixth period
ADMINISTRATION
RESOLUTION A-1 NEW JERSEY SCHOOL BOARD RECOGNITION MONTH JANUARY 2019 WHEREAS, The New Jersey School Boards Association has declared January 2019 to be School Board Recognition Month, a time when all residents can acknowledge the contributions made by our local school board members to; and
WHEREAS, The Tenafly Board of Education is one of more than 581 local school boards in New Jersey, which sets policies and oversees operations for public school districts; and
WHERAS, The Tenafly Board of Education embraces the goal of high-quality education for all New Jersey public school students; and
WHEREAS, New Jersey's local school boards help determine the educational goals for approximately 1.4 million children in pre-kindergarten through 12th grade; and WHEREAS, New Jersey's 5,000 local school board members, who receive no remuneration for their services, act as advocates for public school students as they work with administrators, teachers and parents for the betterment of public education; and
WHEREAS, School boards strive to provide the resources necessary to meet the needs of all students, including those with special needs; and
WHEREAS, Boards of education provide accountability to the public; they communicate the needs of the school district to the public; and they convey to school administrators the public's expectations for the schools; and
WHEREAS, New Jersey can take pride in its schools, which rank among the nation's best in key achievement indicators such as the National Assessment of Educational Progress scores, and the preparation for college through advanced placement offerings and SAT assessments; Now, therefore, be it
RESOLVED, That the Tenafly Board of Education, does hereby recognize the services of local school board members throughout New Jersey as we join communities Minutes of the Reorganization & Regular Public Meeting of January 7, 2019 Page 46 statewide in observing January 2019 as SCHOOL BOARD RECOGNITION MONTH; and be it further
RESOLVED, That the Tenafly Board of Education urges all New Jersey citizens to work with their local boards of education and public school staffs toward the advancement of our children's education.
RESOLUTION A-2 APPROVAL TO AFFIRM THE SUPERINTENDENT'S DECISION IN HIB INVESTIGATIONS BE IT RESOLVED that the Tenafly Board of Education (hereinafter referred to as the "Board") hereby affirms the Superintendent's decision in HIB Investigation Numbers 2018-19/10;TMS- 4N, 2018-19/5; SM-1Y, 2018-19/6; SM-2N, 2018-19/7; SM-3N, 2018-19/8; SM-4N, for the reasons set forth in the Superintendent's decision to the students' parents, and directs the Business Administrator/Board Secretary to transmit a copy of the Board's decision to the affected students' parents forthwith.
RESOLUTION A-3 ACCEPTANCE OF GIFTS, GRANTS AND DONATIONS BE IT RESOLVED that the Board accepts with thanks and appreciation the following:
DONOR SCHOOL ITEM/AMOUNT ALLOCATION James and Janet Balakian THS Athletic Dept. Donation of basketball uniforms Value: $3,500 New York Giants and Stillman School Donation of three (3) $500 gift cards American Heart for athletic equipment Association (Sponsored by Value: $1,500 Modell's Sporting Goods)
I NBC Universal High School - Vintex Fulmar pedestal camera (Secaucus Warehouse) support for Sony studio camera - Two stand-up desks with monitor - Three desk lamps Estimated value: $5,000-9,999 Tenafly Softball Boosters High School Money for 10' wide temporary fence for High School softball field Amount: $4,500
(Resolution A-4 was tabled) RESOLUTION A-4 FIRST READING OF BYLAW 0164 BE IT RESOLVED that the Board of Education will have the first reading of the following bylaw:
Bylaw 0164 Conduct of Board Meetings
Minutes of the Reorganization & Regular Public Meeting of January 7, 2019 Page 47 CURRICULUM
RESOLUTION C-1 APPROVAL OF THE TENAFLY HIGH SCHOOL VARSITY BASEBALL TRIP TO DISNEY'S ESPN WIDE WORLD OF SPORTS IN FLORIDA, MARCH 20-24, 2019 BE IT RESOLVED that the Tenafly Board of Education approve the Tenafly High School Varsity Baseball trip to Disney's ESPN Wide World of Sports in Florida, March 20-24, 2019.
SPECIAL EDUCATION
RESOLUTION S-1 APPROVAL OF ADDENDUM TO SETTLEMENT AGREEMENT AND RELEASE BE IT RESOLVED by the Tenafly Board of Education (hereinafter referred to as the "Board") that the terms, stipulations and conditions as established in the Settlement Agreement and Release (hereinafter referred to as "Agreement") between the Board and the Parents of a student (#819) whose name is on file in the Superintendent's office, and which Agreement is located in the student's file, are hereby adopted and approved by the Board. The Board President and Business Administrator/Board Secretary are hereby authorized and directed to execute the Settlement Agreement and Release, and any other documents necessary to effectuate the settlement.
RESOLUTION S-2 RESCIND THE FOLLOWING 10 MONTH PLACEMENTS 2018-2019 BE IT RESOLVED that the Board of Education rescind the placements for the following pupils.
STUDENT SCHOOL TYPE TUITION #871 BCSS Washington South Public ($72,522.00) #739 Celebrate the Children Private ($52,036.22)
RESOLUTION S-3 RESCIND THE FOLLOWING 10 MONTH EXTRAORDINARY SERVICES 2018-2019 BE IT RESOLVED that the Board of Education rescind the extraordinary services for the following pupils. STUDENT SCHOOL TYPE TUITION #871 BCSS Washington South Public ($45,644.62) #739 Celebrate the Children Private ($19,650.00}
RESOLUTION S-4 AMEND THE FOLLOWING 10 MONTH PROGRAM 2018 • 2019 TO INCLUDE EXTRAORDINARY SERVICES ONE TO ONE AIDE BE IT RESOLVED that the Board of Education amends the 10 month placement for the following pupil.
STUDENT SCHOOL TYPE TUITION #876 Rockland BOCES Public $10,612.00
Minutes of the Reorganization & Regular Public Meeting of January 7, 2019 Page 48 RESOLUTION S~5 APPROVAL OF TEN MONTH PROGRAM 2018·2019 BE IT RESOLVED that the Board of Education approve the placement for the following pupil.
STUDENT SCHOOL TYPE TUITION #872 Fusion Private $52,200.00
RESOLUTION S~6 APPROVAL OF TWELVE MONTH PROGRAM 2018-2019 BE IT RESOLVED that the Board of Education approve the placement for the following pupils.
STUDENT SCHOOL TYPE TUITION #877 CTC Academy Private $53,950.00 Pro-rated 12/03/2018 #878 New Alliance Private $53,954.00 Pro-rated 12/03/2018
RESOLUTION S-7 APPROVAL OF EXTRAORDINARY SERVICES ONE TO ONE AIDE 10 MONTHS 2018-2019 BE IT RESOLVED that the Board of Education approve the one to one aide for the following pupil.
STUDENT SCHOOL TYPE TUITION
#862 Academy 360 Lower Private $18,270.00 Pro-rated as of 12/01/2018
FINANCE
RESOLUTION F-1 BOARD SECRETARY'S REPORT FOR NOVEMBER 2018 BE IT RESOLVED that the Board Secretary's report for the month of November 2018, be accepted as submitted (or amended if changes are made during the meeting) and filed in the official minutes of this meeting.
Pursuant to N.J.A.C. 6A:23-2.11, we certify that as the Board Secretary's monthly financial report (appropriations section) did not reflect an over expenditure in any of the major accounts or funds, and based on the appropriation balances reflected in this report and the advice of district officials, we have no reason to doubt that the district has sufficient funds available to meet its financial obligations for the remainder of the fiscal year.
RESOLUTION F-2 TREASURER'S REPORT FOR NOVEMBER 2018 BE IT RESOLVED that the Treasurer's report for the month of November 2018, be accepted as submitted and filed in the official minutes of this meeting.
Minutes of the Reorganization & Regular Public Meeting of January 7, 2019 Page49 RESOLUTION F-3 TRANSFERS FOR NOVEMBER 2018 BE IT RESOLVED that the Board of Education approves transfers for the 2018M2019 school budget in a report dated November 30, 2018, as submitted and filed in the Business Administrator/Board Secretary's office.
BE IT FURTHER RESOLVED that this transfer list be attached to the official minutes of the Board.
RESOLUTION F-4 APPROVAL OF BILLS FOR DECEMBER 2018 BE IT RESOLVED that bills properly certified as to validated purchase orders and receiving documentation and approved in the total sum of $5,228,220.42 for December 2018, as shown on the list of bills submitted to the Board of Education and which shall be made a part of the resolution be and hereby are approved for payment and are to be charged to the foil owmg· f und accounts: Fund Totals (10) General Fund $209,849.16 (11) General Current Expense $4,779,947.54 (20) Special Revenue Funds $130,945.87 (50) Enterprise Fund $24,172.75 (55) Preschool Program Fund $12,561.77 (60) Trust and Agency Funds $70,743.33 TOTAL $5,228,220.42
RESOLUTION F-5 PAYROLL FOR DECEMBER 2018 BE IT RESOLVED that the regular payroll for December 2018 be and hereby is approved for payment as follows:
PAYROLL Date Amount 12/14/18 $2,010,752.19 12/21/18 $2,023,914.86
RESOLUTION F-6 APPROVAL OF TUITION RATE FOR THE TIGER TOTS PROGRAM FOR FY19 BE IT RESOLVED that the following tuition rates, for the Tiger Tots Program, be approved for the 2018-2019 school year as follows:
TigerTots Program 5 Days Per Week 4 Days Per 3 Days Per Week Week
2018-2019 School Year $900 Per Month $750 Per Month $650 Per Month
Minutes of the Reorganization & Regular Public Meeting of January 7, 2019 Page 50 RESOLUTION F-7 APPROVAL OF TUITION RATE FOR THE TIGER TOTS PROGRAM FOR FY20 BE IT RESOLVED that the following tuition rates, for the Tiger Tots Program, be approved for the 2019-2020 school year as follows:
TigerTots Program 5 Days Per Week 4 Days Per Week 3 Days Per Week 2019-2020 School Year $900 Per Month $750 Per Month $650 Per Month
RESOLUTION F-8 APPROVAL TO PROCEED WITH THE STORM WATER SYSTEM UPGRADES AT SPENCER SMITH ELEMENTARY SCHOOL WHEREAS, The Board of Education of Tenafly in the County of Bergen, New Jersey (the "Board"), desires to proceed with a school facilities project consisting generally of:
STORM WATER SYSTEM UPGRADES AT SPENCER SMITH ELEMENTARY SCHOOL WHEREAS, the Board now seeks to take the initial steps in order to proceed with the Project:
NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF EDUCATION OF TENAFLY IN THE COUNTY OF BERGEN, STATE OF NEW JERSEY, as follows:
Section 1. In accordance with the requirements of Section 6A:26-3 of the New Jersey Administrative Code, the Board hereby approves the Schematic Plans prepared in connection with the Project and the Board further authorizes the submission of same to the Bergen County Superintendent of Schools and the New Jersey Department of Education for approval. The Board further authorizes the submission of the Schematic Plans to the Municipal planning board for its review. This project is designated "Other Capital" and the Board is not seeking state funding.
Section 2. The Board hereby authorizes the amendment to its Long-Range Facilities Plan in order to reflect the proposed Project.
Section 3. The School Administration and such other officers and agents of the Board as are necessary, including the Board attorney, bond counsel and architect, are hereby authorized to perform such other acts, to execute such other documents and to do such other things as are necessary to implement the determinations of the Board set forth in this resolution. Including the submission of Information to the New Jersey Department of Education as applicable to the proposed Project.
Section 4. This Resolution shall take effect immediately.
RESOLUTION F-9 APPROVAL OF PURCHASE OF INTERACTIVE TVS FROM EDUCATE-ME.NET THROUGH HUNTERDON COUNTY EDUCATIONAL SERVICES COMMISSION PRICING COOPERATIVE BE IT RESOLVED that the Tenafly Board of Education approves the purchase of sixteen (16) Interactive TVs in the amount of $84,372.80 from Educate-Me.net, 116 Fairfield Road, Fairfield, NJ 07004, through Hunterdon County Educational Services Commission Pricing Cooperative, Contract #HCESC-CAT-17-02. Minutes of the Reorganization & Regular Public Meeting of January 7, 2019 Page 51 Swing Education Services Agreement
This Swing Education Services Agreement (this "Agreement") is entered into on January 7, 2019 (the "Effective Date") by and between Swing Education, Inc. ("Swing Education."·~" or "l.li") and the School(s) listed on the signature page attached hereto("~" or "Y.. Q~,() .
Please read this Agreement carefully before using any of the Services provided by Swing Education, including those made available to you at or through www.swlngeducation.com (the "Website"), offered by Swing Education. This Agreement governs your use of the Swing Education Website and all related mobile and web services, including those from third parties that are incorporated or used in conjunction with the Swing Education website and service (collectively, the "Services").
1. Services. Swing Education agrees to provide you with:
(a) Access to the Services, which allows authorized users to post requests for substitute teachers and other additional temporary resources (individually a "SwingSub." and collectively, the "SwjngSubs") on the Swing Education Website; Track and manage request status; and view additional information about SwingSubs (i.e., a SwingSub profile).
(b) Access to Pool of Substitute Teachers and Other Temporary Resources (the "SwingSub Poon
(c) Access to Our Verification Services, which includes (i) confirmation of a negative test for Tuberculosis (TB) Test; (ii) whether the SwingSub has obtained an educator or substitute credential; and (iii) the results of a standard Criminal History Background Check that conforms to state law (collectively, the "Verification Services").
i. Educator Credentiol or Substitute Credential Verification. Swing Education collects and reviews a copy of the individual's qualifying credential or permit. Where possible, Swing Education also consults publicly accessible online records (e.g., through NJ DOE Teachers Certification Information System) for verification purposes.
ii. Criminal History Background Check. Swing Education reviews the results of the individual's completed Criminal History Review Status through the NJ DOE and ldentoGO NJ Universal Fingerprint process. SwingSubs are not able to use the Services or register on the Website unless they have successfully cleared the background check.
iii. State of New Jersey P.L. 2018, c.5 ("Pass the Trash" Law}. Swing Education complies with the terms of statute P.L. 2018, c.S. Swing collects and maintains the requisite historical data from prospective SwingSubs subject to the statute, which SwingSubs provide and authorize Swing Education to confirm in the manner dictated by the statute to verify their eligibility to fill requests in New Jersey.
Note: The SwingSub pool includes Subs that do not currently hold a permit or credential. School may use the platform to explicitly request substitute teachers that do not hold a substitute teaching permit or full-time teaching credential. School is responsible for ensuring accuracy of requests that do not require a substitute with a permit or credential.
(d) Limitations. Swing Education provides the Services as a venue for connecting Schools and substitute teachers. Swing Education does not provide any education training, equipment, curriculum for teaching classes or students at any School, nor any other education services to either Schools or Subs. Swing Education does not participate in, and the Services expressly do not include, the
1 SWING education
relationship or interaction between Schools and Subs, except to provide a platform for Schools to post requests to fill substitute teacher openings and for Subs to review and accept those requests, and to facilitate and collect payments from Schools to Subs for those openings filled through the use of the Services.
(e) Relationship with SwingSubs . The SwingSubs are not employees. agents. or associates of Swing Education in any way and we do not exercise any control over their actions or schedules.
2. Acceptance of the Terms of Service and Appendix Terms. In order to use the Website, Swing Education requires users to agree to the Master Terms of Service and Privacy Policy available at www.swingeducation.com/s/Master-Terms-of-Service.pdf (the "WebsjteTerms"). By signing this Agreement. you also agree to the Standard Terms contained in Appendix A below.
3. Payments. Payment for the services of a SwingSub will be made to Swing Education according to the following:
(a) Dally Pay Rates. All pay rates will be set by the School in its discretion (the "Daily Pay Rates"). Swing Education does not set daily pay rates. Any request over 4 hours is assigned the full-day pay rate and anything 4 hours or less is assigned the half-day pay rate.
(b) Service Fee. Swing charges a 25% fee (•service Fee·}, based on the Daily Pay Rates. for a successful fill.
(c) Amount Due Per Request. The amount due ("Amount Due") for a request will be the Daily Pay Rate plus the Service Fee, multiplied by the number of days that the SwingSub was engaged by the School.
(d) Cancellations. Requests that are filled by a Swing Sub, and canceled within 24 hours of the start time of the request (and not related to performance reasons) will be invoiced for the Daily Pay Rate plus Service Fee. Current cancel policy options and terms are highlighted in the Terms of Service.
(e) Invoicing. Upon execution of this contract, Swing Education will bill the School the amount of: $7,500 (Top-Up Amount}.
This Top-Up Amount will be held by Swing Education as an Account Balance and drawn down as services are rendered based on the Amount Due. Once the School's Account Balance drops below $1,000, Swing will invoice the Top-Up Amount again.
Swing Education will maintain ongoing records of the School's Top Ups. Draw Downs, and Account Balance. These records will be provided to the school at least quarterly. Swing Education reserves the right to discontinue service if the School's Account Balance drops below an acceptable threshold. Any Account Balance will be refunded to the School upon written request without interest (unless required by local law). All or any portion of the Account Balance may be used by Swing Education to (i) cure School's default in payment of invoices and (ii) pay SwingSub(s) for work completed at the School in advance of the Amount Due being collected from the School.
School shall pay all invoices within thirty (30) days of Swing Education's invoice date.
(f) Late Payments. Outstanding balances shall accrue interest at a rate equal to the lesser of one and one half percent (1.5%) per month or the maximum rate permitted by applicable law, from due date until paid, plus Swing Education's reasonable cost of collection. Swing Education reserves the right to suspend or terminate School's use of the services until any outstanding balance is paid.
2 4. Recruitment If you want to hire or contract directly with a SwingSub, you agree to pay Swing Education a $2,500 finder's fee to cover costs associated with finding, screening and onboarding the sub, and anticipated loss of revenue.
5. Disclaimer of Warranties. The Services are provided •as Is• without any warranty and Swing Education expressly disclaims any and all warranties, express, implied or statutory, Including warranties of title, noninfringement, merchantability, and fitness for a particular purpose.
EXCEPT AS EXPRESSLY SET FORTH HEREIN, SWING EDUCATION EXPRESSLY DISCLAIMS, AND YOU EXPRESSLY RELEASE SWING EDUCATION FROM, ANY AND ALL LIABILITY WHATSOEVER FOR ANY DAMAGES, SUITS, CLAIMS AND/OR CONTROVERSIES THAT HAVE ARISEN OR MAY ARISE FROM AND/OR IN ANY WAY RELATE TO ANY AQS OR OMISSIONS OF USERS ON OR OFF THE SWING EDUCATION SERVICES, INCLUDING WITHOUT LIMITATION THE PROVISION OF ANY SERVICES BY ANY SWINGSUB. FURTHERMORE. BEYOND THE VERIFICATION SERVICES WE PROVIDE, SWING EDUCATION MAKES NO WARRANTY, REPRESENTATION OR CONDITION AS TO THE EFFEOIVENESS, COMPETENCE, SKILL, OR BEHAVIOR OF THE SWINGSUBS. YOU HEREBY EXPRESSLY RELEASE SWING EDUCATION FROM, ANY AND All LIABILITY WHATSOEVER FOR ANY DAMAGES, SUITS, CLAIMS, AND/OR CONTROVERSIES THAT HAVE ARISEN OR MAY ARISE FROM AND/OR IN ANY WAY RELATE TO ANY ACTS OR OMISSIONS OF THE SWINGSUBS WHILE THEY ARE ENGAGED BY YOU, ON YOUR PREMISES, AND/ OR PERFORMING THE DUTIES FOR WHICH YOU ENGAGE WITH THEM.
6.llmltatlon of Liability. Swing Education takes Its verification responsibilities seriously, including verifying that subs undergo the Live Scan background check and that Swing Education reviews the information provided by the Live Scan check.. However, our verification responsibilities are limited to the services specifically outlined in this Agreement, and we cannot ensure the accuracy of the results we receive from the DOJ or FBI.
EACH PARTY SHALL DEFEND INDEMNIFY AND HOLD HARMLESS THE OTHER PARTY. INCLUDING AFFILIATES AND EACH OF THEIR RESPECTIVE OFFICERS, DIRECTORS, SHAREHOLDERS, EMPLOYEES, REPRESENTATIVES, AGENTS, SUCCESSORS AND ASSIGNS FROM AND AGAINST ALL CLAIMS OF THIRD PARTIES, AND ALL ASSOCIATED LOSSES, TO THE EXTENT ARISING OUT OF (A) A PARTY'S GROSS NEGLIGENCE OR WILLFUL MISCONDUCT IN PERFORMING ANY OF ITS OBLIGATIONS UNDER THIS AGREEMENT, OR (B) A MATERIAL BREACH BY A PARTY OF ANY OF ITS REPRESENTATIONS, WARRANTIES COVENANTS OR AGREEMENTS UNDER THIS AGREEMENT.
EXCEPT AS REQUIRED BY LAW, NEITHER PARTY WILL BE LIABLE TO THE OTHER FOR MORE THAN THE AMOUNT RECEIVED BY SWING EDUCATION AS A RESULT OF YOUR USE OF THE SERVICES IN THE TWELVE MONTH PERIOD PRECEDING THE DATE YOU FIRST ASSERT A CLAIM.
[Signature Page Follows]
3 IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed as of the Effective Date by their respective officers thereunto duly authorized.
SWING EDUCATION, INC.
Michael Teng CEO
Date: ______
Address: PO Box 10188 #88403 Newark, New Jersey 07101-3188
SCHOOL: Tenafly Public Schools District
Name: Vas Usami
Title: Business Administrator/Board Secretary
Date: January 7, 2019
Address: 500 Tenafly Road, Tenafly, NJ 07670
4 CHANGE OWNER l8l ORDER ARCHrt I:CT r8l CONTRACTOR 181 AlA DOCUM£NTG701 FIELD 0 OrliER 0
PROJECT: Fire Alann Upgrade at Mackay ES CHANGE ORDER: GC-1 cnume uddrcss) Ill Jefferson Avenue DATE: November 20, 20 18 Tenafly, NJ 07670 PROJECT NO. 3332 I AIICitltECT St CONTRACT DATE: May 3, 2018 CONTRACT FOR: General Construction TO: Premier Security Automation cnumc. adllrcu1 144 Lower Main Street Aberdeen, NJ 07747
The Contract is to be changed as follows: The following items shnll be deducted from the Contract: I. Credit for remaining unused allowance in the amount of $10,000.00.
Total amount to be deducted from the Contract shall be -$10,000.00
Not vnlid until signed by the Owner Architect and Contractor. The original Contract Sum was. S140,876,00 Net change by previously authori:zed Change Orders. $ 0.00 The Contract Sum prior to this Change: Order was. $140,876.00 The Contract Sum will be decreased by this Change Order in the amount of. (S I 0,000.00) The new Contract Sum including this Change Order will be. $130,876.00
The: Contract Time will be unchanged by . (0 ) days The dote of Substantial Completion as of the dnte of this Change Order therefore is unchanged
NOl'E: This summary does not rcn~o-ct changes in 1hc Contr11.ct Sum. Contruct Time or Guuruntccd MD.' AlA DOCUMENT C701 o CI-IANGE ORDER o 1987 EDITION o AlA® o C\987 o Till! AM[;RICAN INSTITUTE OF 1\RCiiiT!:CTS, 1735 NEW YORK AVE • N W , W1\SWNGTON, 0 C 20006 G701·1'>117 W,\KNING: llnllccnml phuto copying vloiMIU U.S. copyriRhtlaws 1n1.lls subject In Jrxal prusccuclun. RESOLUTION F-10 AWARD OF CONTRACT TO SWING EDUCATIONAL SERVICES FOR SUPPLEMENTAL SUBSTITUTE SERVICES BE IT RESOLVED that the Tenafly Board of Education approves the attached contract for supplemental substitute services from Swing Education, PO Box 10188, Newark, NJ 07101, in the amount of $7,500 for the balance of the 2018-2019 school year, with an option to renew said services for the 2019-2020 school year. RESOLUTION F-11 APPROVAL OF CHANGE ORDER GC-1 FOR THE FIRE ALARM UPGRADE AT MACKAY ELEMENTARY SCHOOL BE IT RESOLVED that the Tenafly Board of Education approves the attached Change Order number GC-1 for the Fire Alarm Upgrade at Mackay Elementary School with Premier Security Automation for a credit amount of $10,000.00 for the allowance that was not used in the original contract, as specified in the attached. RESOLUTION F-12 APPROVAL OF JOINT TRANSPORTATION AGREEMENT WITH THE DUMONT BOARD OF EDUCATION TO BERGEN COUNTY VO-TECH APPLIED TECHNOLOGY BE IT RESOLVED that the Tenafly Board of Education approves the agreement to have the Dumont Board of Education transport one (1) Tenafly student to the Bergen County Vo Tech Applied Technology High in Paramus, NJ on bus route #DBOE-3 in the amount of $2,737.29. RESOLUTION F-13 APPROVAL OF DISTRICT TRAVEL AND WORK-RELATED EXPENSE REIMBURSEMENT WHEREAS, in order to be in compliance with the State of New Jersey's adoption of P.L. 2007, c.53, An Act Concerning School District Accountability, also known as Assembly Bill 5 (AS), and the NJDOE enactment of N.J.A.C.6A:23B-1; and WHEREAS, those on the attached list are attending the administratively approved conferences, conventions, staff training sessions, seminars, or workshops; and WHEREAS, the total expected cost of such conferences, conventions, staff training sessions, seminars, or workshops has been provided; and WHEREAS, the attendance at the stated function was previously approved by the Superintendent of Schools through the appropriate administrator(s) as work related and within the scope of the work responsibilities of the attendee; and WHEREAS, the attendance at the function(s) was approved as promoting delivery of instruction or furthering efficient operation of the school district, and fiscally prudent; and WHEREAS, the travel and related expenses particular to attendance at the function(s) may exceed the state travel guidelines established by the Department of Treasury in NJOMB circular letter; BE IT RESOLVED, that the Tenafly Board of Education approves attendance at the administratively approved function(s) as necessary, and Minutes of the Reorganization & Regular Public Meeting of January 7, 2019 Page 52 TENAFLY PUBLIC SCHOOLS TRAVEL AND WORK-RELATED EXPENSE REIMBURSEMENTS January 7, 2019 (Gas Allownnce is $.31 per mile) This listing is nn nttachment to the Tennfly Bonrd of Educntion Resolution re~tnrding Registration Fees, allownble Lode.ine., Trnnsp. and M&IE (Meals and Incidental Expenses) reimbursements to be mnde by the Tenafly Public Schools. The following people are ndministratively approved to attend work-related events accordhtg to the followinR details: I ~ E~E ENSES 'F(:) !liHE DISIDRICil NAME CONVENTION, LOCATION REGIS. LODGING TRANSP. MEALS/IE TOTAL PROF. L0CATION SEMINAR, & DATES FEES REIMB. REI MD. REIMB.I EXPENSES OEVEL CONFERENCE, ACCT WORKSHOP NliMa. 1 Jennifer Angerson Section 504 in New Jersey Pnrsippnny, NJ $199.99 $0.00 $18.23 $0.00 $218.22 9302 Mackay School (2/22/19) I 2 Mnrc Gold Restorative Discipline- Newnrk, NJ $259.00 $0.00 $20.31 $0.00 $279.31 9329 High School Institute for Educational (1/25119) Development 3 lnbnllsrneli Miller NJSBA Gov 1: New Board Princeton, NJ $0.00 $0.00 $50.65 $0.00 $50.65 9325 Board Member Orientation (1111 - 1/13/19) (membership I 4 Donna Lewis Restorntive Discipline - Newnrk, NJ $259.00 $0.00 $20.31 $0.00 $279.31 9329 Hi~h School Institute for Educntionnl ( 1/25/19) Development 5 Dnnn Mizimakoski Winter Institute Food for Clnrk, NJ $75.00 $0.00 $0.00 $0.00 $75.00 5939 Maughnm School Thought Trninings (2/2/ 19) I 6 Kathleen Treacy Kickoff Meetin~ for Monroe Twnshp, NJ $0.00 $0.00 $32.92 $0.00 $32.92 9329 District Mathematical Instructional (1/ 15/19) Units 7 Brendn Yoo Section 504 in New Jersey Pnrsippn~ NJ $199.99 $0.00 $18.23 $0.00 $218.22 I 9329 Mackay School (2/22/19) lf0TABS[ 1-- II -. $991.98. so.oo S160.65 $0.00 $1,153.63 1 BE IT FURTHER RESOLVED, that those expenses that appear on the attached form titled "Travel and Work-Related Expense Reimbursements" for lodging, meals and gratuities are within the limits of the State travel reimbursement guidelines and are justified and reimbursable upon submission of the required receipts up to the current established limits as specified in the General Services Administration website, with any additional costs for lodging, meals and gratuities expenses above those established limits to be personally borne by the attendee(s). Ms. Horan asked the Board if they had any questions or comments on the Resolutions. Mr. Bruno referred to Resolution A-1 and expressed his opinion that this is self-serving. Mr. Bruno referred to Resolution F-7 and inquired why there is no increase. Mr. Usami responded that the decision was made that there was no need for an increase. Mr. Bruno referred to Resolution F-8 and asked Mr. Usami what this resolution is addressing. Mr. Usami replied that he had provided information in the Friday memo on this matter. He clarified the specifics of the water drainage problem that we are trying to remedy what we can at this time, but also that we would like to discuss this issue at a Joint Use meeting to see what the Borough's involvement may be. Resolutions P-1 through P-6; A-2 and A-3 (Resolution A-4 was tabled); C-1 ; S-1 through S-7; and F-1, F-2, F-3, F-5, F-6, and F-8 were approved as follows: Yes- 8 Mark Aronson No- 0 Natalie Barbanel Sam A. Bruno Abstain- 1 lnbal Israeli Miller Patricia Flynn Jane Juhng Absent- 0 Edward J. Salaski Jocelyn Schwarz Janet I. Horan Resolution A-1 was approved as follows: Yes- 5 Patricia Flynn No- 3 Mark Aronson Jane Juhng Natalie Barbanel Edward J. Sa Iaski Sam A. Bruno Jocelyn Schwarz Janet I. Horan Abstain- 1 lnbal Israeli Miller Absent- 0 Minutes ofthe Reorganization & Regular Public Meeting of January 7, 2019 Page 53 Resolution F-4 was approved as follows: Yes- 7 Mark Aronson No- 0 Natalie Barbanel Patricia Flynn Abstain- 2 Sam A. Bruno Jane Juhng lnballsraeli Miller Edward J. Salaski Jocelyn Schwarz Absent- 0 Janet I. Horan Resolution F-7 was approved as follows: Yes- 7 Mark Aronson No- 1 Sam A. Bruno Natalie Barbanel Patricia Flynn Abstain- 1 lnbal Israeli Miller Jane Juhng Edward J. Salaski Absent- 0 Jocelyn Schwarz Janet I. Horan Ms. Flynn, Mr. Salaski and Ms. Horan thanked the generous donors noted in Resolution A-3; and Ms. Horan thanked the parents for their help who were involved with the High School baseball trip. A motion was made by Mr. Bruno and seconded by Ms. Israeli Miller that the Board convenes in closed session according to the following: WHEREAS, the Tenafly Board of Education has been formed pursuant to applicable New Jersey Statutes; and WHEREAS, the Board is charged with the responsibility of performing all acts and doing all things, consistent with law and the rules of the State Board of Education, necessary for the lawful and proper conduct, equipment and maintenance of the public schools and public school property of the Tenafly Public School District; and WHEREAS, Section 7 of the Open Public Meetings Act (N.J.S.A. 1 0-4-12) permits the exclusion of the public ("Closed Session") from a meeting of the Board in certain circumstances; and WHEREAS, the Board has determined that circumstances exist for such a Closed Session; WHEREAS, the Board has found the action described below to be necessary and proper; Minutes ofthe Reorganization & Regular Public Meeting of January 7, 2019 Page 54 NOW, THEREFORE, BE IT RESOLVED by the Board on the date indicated above that: 1.) The public shall be excluded from discussion of and action on the Closed Session herein set forth. 2.) The subject matter to be discussed is as follows: - Legal Matters -Personal Matters - Student Matters No formal action will be taken. The meeting recessed to closed session at 11:00 p.m. The meeting reconvened from closed session at 11 :41 p.m. A motion was made by Mr. Salaski and seconded by Ms. Flynn to adjourn the meeting. The motion was unanimously approved. The meeting adjourned at 11 :41 p.m. Respectfully submitted, Yas Usami Business Administrator/ Board Secretary Minutes of the Reorganization & Regular Public Meeting of January 7, 2019 Page 55