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Caerphilly C Caerphilly C. B. Multi Agency Forum, For Equality – Against Harassment Minutes Meeting on 14th February 2007 Present: Ch.Ins. Andy Adams (Chair), John Elliott, John Ware & David Thomas (CCBC - Policy Unit), Kate Strudwick & Catherine Lacey (CCBC-Arts Development), Ron Davies, & ‘Sam’ Nawaz (VALREC), Jaci Rankmore (YOT), Tony Dicken (CPS), Mark Jennings (CCBC-Housing), Jenny Jenkins (CCBC - Social Services), Sarah Rochira (LHB), Alun Jones (CCBC- Community Safety), Alan Royle (Coleg Gwent) 1. Apologies: Mari Rees & Mirco Cordiero (VALREC), Michelle Kent (United Welsh Housing Association), Steve Mason (CCBC-Education), Fred Akinyombo (CPS), Kamyar & Meena Solhjoo (Caerphilly Baha’I Faith), Rachel Rosser (Ystrad Mynach College), Jill Evans (Gwent Healthcare NHS Trust), Howard Rees (CCBC – Community Safety) 2. Minutes of previous meeting and matters arising: 2.1 Progress with the ‘One World’ project. Three junior schools are now participating in this project Derwendeg, Pentwynmawr, and Ysgol Ifor Bach. Derwendeg and Ysgol Ifor Bach, will undertake the project in March and Pentwynmawr will start in May. The Director of Education is very supportive of this project. R.D. said that 35 schools participated in a similar project in RCT, when it was known as the Cwmlai Project. Materials will need to be purchased, on a one off basis, so that the project can then be rolled out across schools in the Caerphilly C B area. A.A. reminded R.D. that it would be a good idea to include the Gwent Police School Liaison Officers with this project, and also reminded R.D. that if any project (including this one) can in some way demonstrate significant police liaison and crime reduction measures, then there is funding available from the Shriveality Trust. D.A.T. said that if there is a requirement for Welsh translation, if the material could be passed to him he could obtain the translations required. R.D. thanked D.A.T. and asked him to liaise with Mari Rees who is dealing with Ysgol Ifor Bach. J.E. asked if there were plans to make a video of the project, and the reply was that this is in hand. 2.2 S.R. said that due to severe staff shortages, mainly due to sickness, she had not been able to communicate with R.D. about the LHB’s Race Equality Scheme but would endeavour to do so, soon. Because there may be a variety of items where VALREC could assist the LHB, there may be a possibility of the LHB engaging VALREC, to provide them with financial payments, for their services. In reply R.D. welcomed the request from the LHB, and described the fact that all public bodies should develop their respective Race Equality Schemes to meet their local demands for the services provided. This will demonstrate that there is no ‘one size fits all’, approach on this matter, and that generally schemes will be different from one area to another. 2.3 On the subject of the Multi Cultural Calendars, it was felt that the CD-Roms had too limited a use for most organisations, and that the wall hanging calendars were not 1 produced in sufficient quantity. It was suggested that there might possibly be scope to do something else for 2008. 2.4 Because of the difficulties encountered by schools in attending the launch of the 2007 calendar, that an additional event be planned for the future. This will take place on 26th March in Blackwood Miners Institute, at 1.00pm to 2.30pm. This will include the relevant children who supplied the artwork for the calendar, a buffet reflecting ethnic tastes, henna painting, and prizes in the form of books. 2.5 J.W. mentioned that he had received a communication from the Chief Executive regarding a request from the WAG, asking about any planned events, which may be occurring in this county borough, to commemorate the bi-centenary of the abolition of slavery. This was discussed at the last MAF meeting, the main details are as described below. • UK activities are being organised by a formal advisory group, chaired by John Prescott and in Wales the First Minister is overseeing the plans being co-ordinated by PAD (Public Administration Division) • The assembly is hosting an event on 25th March 2007 in St David’s Hall, Cardiff (7pm to 8.30pm approx) that will include a number of acts and celebrity guests. This is a free event that is open to the public. If anyone would like to attend or if you would like local groups or individuals to be invited please let Jean or Hannah (e-mail addresses & telephone numbers below) know as soon as possible. We understand that council leaders will be invited within the VIP category. • There are a number of more local events already planned such as an event in Swansea Maritime Museum and one in Gwynedd. Jean and Hannah are hoping to develop a directory of activities so please keep them informed of local events you become aware of – Jean Harris 029 20823757 [email protected] , Hannah Williams 029 20823785 [email protected] • Cymel is developing a Key Stage 3 educational pack for schools (CD-ROM and booklet) and the Department for Education is producing materials on the transatlantic slave trade. After discussion it was agreed that there would be a chance to use the BME Young Achievers Awards event, to commemorate the bi-centenary of the abolition of slavery. The event could take the format of having a West African Music & Dance Group, performing through the period 5.00pm to 6.00pm on the 26th March. There would then be an opportunity for ‘a statement to be made’, just before the official opening of the BME Young Achievers event. There may also be an opportunity to use the music and dance group throughout the rest of the BME event. R.D. to investigate, and develop the format for that evening. When details are finalised the MAF may wish to communicate the details to the contacts in WAG, described in the bullet points above. 2 3 Information leaflet for clinical staff. 3.1 S.R. presented to the Forum an information leaflet, which provides advice and guidance on the Special Healthcare needs of religious minority communities. It is intended, after consultation, to issue the information to Primary Care Practitioners e.g. G.P’s surgeries, Dentist’s surgeries etc., and to the main Provider Trusts. The LHB intend to call this leaflet ‘CHECK UP!’ It was felt by the LHB that all of the leaflets could serve to assist medical & clinical personnel in, for example, Emergency Planning and the possible expectation of an outbreak of Pandemic Influenza. This would include consideration on the resulting care for the dying and their religious / ethnic needs. S.R. said that in general, it only needs one ‘bad health outcome’ to have ongoing repercussions, into the future. A.A. advised S.R. to let J.E. have an electronic copy of ‘CHECK UP!’ so that it can be e-mailed to all Forum members, for their comments. S.R. did point out that the appendices to the document not yet been completed. 3.2 The LHB intend to extend the information in this document and use it in poster format, and produce a small, leaflet for patients. 3.3 S.R. also asked if she could have a supply of Hate Crime incident reporting forms? After some discussion A.A. asked for this to be an agenda item, at the next meeting, as present forms may be out of date. If agencies of the MAF have their own incident reporting forms, it would be useful if they could either bring some copies with them to the next meeting, or send some copies (electronically or through the post) if they are unable to make the next meeting. It is not the intention of the MAF to apply a standard form to all agency members, but if we look at those forms already in existence and operating, then this would save time and effort. 3.4 A.A. reminded S.R. that the approved standard for printed information is a minimum of 12 point Arial. K.S. pointed out that in order to maintain a good balance, within the document, there needs to be a page on the Christian Religion, and a page on the Jehovah’s Witnesses Faith. If there are any other comments which the Forum members wish to make, please e-mail them to [email protected] 3.5 R.D. offered the services of VALREC to the LHB for the possible training of clinical staff, if required in the future. 4. Presentation on Translation Software. 4.1 D.A.T. presented a verbal report on new software, about to be acquired by the Welsh Language Unit, which greatly assists the translation of documents from English to Welsh. However, the software can also be used to translate into other languages, which is why D.A.T. has brought it to the attention of the Forum. 4.2 The software works by comparing the original translated document with the new document, which for example may have additional inserted text, or text removed. By highlighting the differences, the new translation would take far less time to complete, 3 with a great cost benefit saving, as only the amendments/alterations need to be translated. This system is actually being used in the Welsh Assembly and Caerphilly CBC will be purchasing the same system. Once the system has been installed and operational, D.A.T. is willing to demonstrate its capabilities to MAF members.
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