Vigo Parish Council ~ Minutes of the Meeting held on Monday 22nd / Tuesday 23rd June 2020

VIGO PARISH COUNCIL MINUTES OF THE MEETING HELD ON 22nd JUNE 2020 & 23rd JUNE 2020 AT 11.00 am via Zoom (due to Covid-19 Lockdown)

Present Cllr Pat Banks (In the Chair); Cllr Jim Haslam; Cllr Julie Marsh; 22nd June: Cllr Alan White; Cllr Andy Woolway. Mrs Joanne Glass (Clerk). In Attendance Cllr Denise Tiran ( Borough Council) (until 11.45am); 22nd June): Mrs Nichola Hermitage (Prospective Council Member)

Present Cllr Pat Banks (In the Chair); Cllr Colin Talboys; Cllr Mike Germain; Cllr 23rd June: Jim Haslem; Cllr Dave Hawkins; Cllr Alan White; Cllr Andy Woolway. Mrs Joanne Glass (Clerk). In Attendance None. 23rd June):

1] To receive Apologies for Absence 1821. Monday 22nd June: Cllr Colin Talboys (VPC); Cllr Mike Germain (VPC); Cllr Dave Hawkins (VPC); Cllr Ejaz Aslam (GBC). Tuesday 23rd June: Cllr Julie Marsh (VPC); Cllr Nichola Hermitage (VPC). 2] To receive Declarations of Interest 1822. Cllr White declared an interest in the planning application at 235 Highview. 3] Co -option of Councillor (Casual Vacancy) 1821. The Clerk had invited Mrs Nicola Hermitage to the meeting as agreed. Mrs Hermitage would like to be a Parish Councillor. It was noted that no other applicants had been received. Cllr Hermitage lived in Chestnut Lane and had been in the village for many years. Cllr Banks proposed that Mrs Hermitage be co-opted as a Council Member, this was seconded by Cllr Marsh. Cllr Hermitage was duly welcomed to the Council. The Clerk would forward the following documents to Cllr Hermitage for her attention: • Minutes of the June Parish Council Meeting • Declaration of Pecuniary Interest form for completion • Acceptance of Office form for completion • Code of Conduct, Financial Regulations & Standing Orders for reference The Clerk would arrange for Cllr Hermitage to attend training when it was available. In the meantime, Cllr Marsh would lend her training paperwork (Dynamic Councillor) to Cllr Hermitage for her to look at. The Clerk would also allocate a Councillor Patch to Cllr Hermitage and forward the check list and map that relates to this. The Clerk would also set up an email address for Cllr Hermitage once the service had been taken over by ICT Vision at the end of the month. [Action: Clerk] 4] Questions from the press and public 1822. None.

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5] Borough and County Council representative reports 1823. Cllr Tiran noted that the Gravesham Borough Council AGM was due to be held on 22nd June. Cllr Tiran noted (on a personal level) that there was still an issue with cars driving down the one-way section of White Post Lane. This had been more of an issue during lock-down, the No Entry signs did not appear to be deterring people. Cllr Tiran wanted to inform the Parish of this, in case they wanted to pursue the matter further. It was suggested that this matter is brought up with Cllr Sweetland at the meeting on Thursday 25th June (meeting arranged to discuss parking issues). All agreed. 6] Police and Community Warden reports 1824. The Parish Council newsletter dated May 2020 had been forwarded to all Members. There had been some Covid Lockdown breaches that the PCSOs had dealt with. The PCSOs also continued to engage with people regarding the inconsiderate parking on Waterlow Road (Trosley Country Park). 1825. Community Warden update: Ms Cason and Ms Fuller were continuing to deliver food across many areas in , totalling 587 meals between April and May. They were also delivering medication. The Community Wardens had also delivered the Pop-Up Café Goodie Bags, which had been well received. 7] To approve the minutes of the Full Parish Council Meeting (public and closed sessions) held on 18th & 19th May (held remotely via Zoom) 1826. The minutes were accepted as an accurate record of the meeting held on 18th & 19th May. As this meeting had been held online, the minutes would be signed by Cllr Banks at the next face-to-face Parish Council meeting. 8] To discuss Matters Arising from the previous minutes not otherwise on the agenda 1827. Cllr Hawkins had purchased the solar light, but had not yet had an opportunity to install. Cllr Hawkins would pass the invoice to the Clerk for reimbursement (£45). Filed as pending.

1828. DEFIBRILLATORS: The Clerk had written to both residents to thank them for hosting the machines on their property. 1829. One of the defibrillators needed a replacement battery (cost around £140). This was not urgent at present, and as such the Clerk had filed it as a pending matter. 1830. Flytipping in Highview – two large barrels with oil had been left in one of the garage areas. The Clerk had been informed that these barrels had now been removed, it was not clear if Gravesham Borough Council had removed them, or if someone else had done so.

1831. FLYTIPPING (legislation): The Clerk was aware that other Gravesham Parishes had real issues with Flytipping, and as such she had emailed the Clerks to ask how they dealt with any issues on land that they were responsible for. Once a response had been received the Clerk would look at any legislation that may be of use to Vigo Parish Council.

[Action: ongoing] 1832. Community Cupboard. The collection point would be moved to the village hall once lockdown had been lifted. Cllr Marsh may have some large plastic storage boxes that could be used to collect donations at the village hall. 197 Vigo Parish Council ~ Minutes of the Meeting held on Monday 22nd / Tuesday 23rd June 2020

Cllr White thought that the poster on the front of the noticeboard at the top of Waterlow Road referred to donations being collected at the hall – this would not be possible until the hall had fully re-opened. The Clerk was to check who had put the notice up and if it had incorrect information on it. [Action: Clerk] 1833. VE DAY PHOTOGRAPHS: The Clerk had not received any more photographs since the last meeting, so would use the ones that had been supplied to make a montage for social media and the website.

[Action: Clerk] 9] To discuss any tree, ground maintenance or grass cutting issues noted. a) Trees 1834. Conifers on Parish land to the rear of The Covert. The Clerk had written to the residents at 6, 7, 8 & 9 The Covert as agreed. It was noted that there were now also another two saplings here – the Clerk was to write again regarding this. [Action: ongoing] 1835. Bramblebank: Oak Tree to the side. This inspection was due to be carried out on Friday 3rd July. The Clerk had made a diary note and would let Mr Agley know. [Action: Clerk] 1836. TREES AND INSURANCE COVER: Cllr Banks had continued work on the draft Tree Risk Assessment – please see agenda item 16. 1837. TIMBERBANK: £120 charge for emergency tree works. This fee had now been received. 1838. Timberbank (Tree work request): The Clerk had updated the resident as agreed. 1839. TIMBERBANK: Mr Agley informed the Clerk that he had now cut back the overhang that had been affecting the Wendy House in the garden. The Clerk had emailed the resident to confirm this had been done. The resident still had a complaint about the height of the tree(s) to the rear and had sent photographs to illustrate this. The Clerk had asked Cllr Talboys (as Tree Warden) to have a look and report back.

[Action: Cllr Talboys] 1840. CHESTNUT COTTAGE: Resident noted that a tree had snapped and fallen into the woods. Mr Agley had not had an opportunity to look at this but would do so as soon as possible.

[Action: Highview Services] 1841. Clerk to arrange a site meeting after lockdown.

[Action: Clerk] 1842. Ferndown: Cllr Talboys confirmed that some remedial work would definitely be required for this tree. He would speak to Mr Agley and agree the work, which would be carried out over the winter period. Clerk to update the resident.

[Action: Clerk] 1843. Timberbank: complaint about large tall tree on Parish land near the property. Mr Agley felt the tree could do with some remedial work to balance out the crown

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and would do this when he could. In the meantime, the lady had temporarily cancelled her tv package as she was unable to receive any signal.

[Action: pending] 1844. The Coppice: enquiry about tree that appeared dead. Cllr Talboys confirmed that this large tree was dead and needed to be removed (non-urgent). The Clerk had added this to the tree surgery list and updated the resident.

1845. Churchside: Silver birch to the side (diseased) to be removed and replaced with a new sapling. Clerk had updated Mr Agley, and also the resident. This was now filed as pending.

1846. Highview: concerns regarding trees to the rear, as the gardens are in permanent shade. Resident had spoken to Mr Agley who had advised the resident to contact the Parish directly. The Clerk would liaise with Mr Agley and Cllr Talboys regarding this and report back.

[Action: Clerk] 1847. Highview: Concerns regarding an Oak Tree that the resident felt needed to be trimmed back. It was very large and blocking light from the house. The branches were encroaching on the house and in high winds were hitting the property windows. Clerk to ask Mr Agley to inspect and report back.

[Action: Clerk] 1848. Hornbeams: Trees in woodland at rear of garden (woodland runs between Hornbeams and Chestnut Lane). Trees overhanging gardens and need cutting back. Clerk to ask Mr Agley to inspect and report back.

[Action: Clerk] 1849. Chestnut Lane: Woodland to the side is overgrown and the resident feels it needs to be coppiced. Clerk to ask Mr Agley to inspect and report back.

[Action: Clerk] 1850. Ferndown: Request to remove overhanging branches to tree adjacent to the front of their property. Clerk to ask Mr Agley to inspect and report back.

[Action: Clerk] 1851. Highview: Cllr Banks was concerned about large coppiced chestnut trees in all three front gardens- all these trees were dead. Clerk noted these had been dead for some time but would ask Mr Agley to assess the trees to see if they were dangerous. Letters would be written to the residents regardless.

[Action: Clerk] 1852. Timberbank: Large evergreen tree on Parish Land to the rear. The resident had contacted the Parish regarding this tree (identified by Mr Agley as a Norwegian Spruce). The resident said it was a Christmas Tree that had been planted many years ago by a previous owner, which had flourished and grown to a very large size. The tree continually drops needles and cuts out an awful lot of light from the garden. The resident would like to arrange, at their cost, to have the tree removed (or the top third taken off to limit growth).

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The Clerk had confirmed with Gravesham Borough Council that there was no Preservation Order on the tree. Councillors were asked to vote at both virtual meetings (22nd and 23rd June). Seven Council Members agreed to the removal of the tree. Cllr White abstained from the vote. Cllr Hermitage did not vote as a newly elected member she did not know the history of the matter.

It was noted that if access were required across Parish Council land, then this would need to be discussed in advance. Clerk to update resident.

[Action: Clerk] 1853. The Clerk had asked Mr Agley to cease tree works on Sundays as it was inconsiderate to those who wanted to enjoy their day without the noise of chainsaws. All agreed. Weekend tree works would now be confined to Saturdays unless there was an emergency.

1854. Martin Wates (GBC) had sent information on funding that was available for Tree Planting Projects in the UK. This had been forwarded onto all Council Members.

b) Grounds Maintenance 1855. School approach road bollards. No update. [Action: ongoing] 1856. DAMAGE CAUSED TO PARISH LAND.

Cllr Talboys had meet with the resident to discuss. Cllr Talboys confirmed that works had been carried out in the Beechmast square, by KCC contractors, with access being gained via the footpath next to 28 The Coppice. The land had been left in a poor state, with concrete having been dumped on Community Land. Access should have been via Beechmast, but the removable bollard had been concreted in. Cllr White had provided the Clerk with a Land Registry Plan for the Water Tower site which clearly showed the right of way from Beechmast.

It was agreed to put a sign on the bollard next to 28 The Coppice, clearly stating that there was no vehicular access down the footpath. The sign would note that vehicular access was via Beechmast. Clerk to arrange.

Cllr Talboys / The Clerk would need to liaise with KCC to ensure that this access route was kept open for contractors and they may need to free up the removable bollard.

The Clerk would ask Mr Agley to ensure the area had been tidied up and reinstated fully.

[Action: Clerk / Cllr Talboys] 1857. RUTS ON WATERLOW ROAD: Cllr Banks had spoken to Mr Agley about spacing out the bollards and extending them to cover each end of this area of land (Waterlow Road, near The Paddock). Filed as pending. 1858. BUS SHELTER GRAFFITI: The Clerk had emailed GBC for a quote to have this removed. No response had been received, however Cllr Talboys reported that a team had been seen working on removing the graffiti on 21st June. [Action: ongoing]

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1859. HOLE IN GROUND REAR OF 13 HORNBEAMS: Cllr Haslem had spoken to Will Hooper regarding this. Please see agenda item 20 (Flooding in Vigo). c) Grass Cutting 1860. Nothing to report. 10] Councillor Patches 1861. Cllr Banks had returned her check list for areas 5 & 6. The following issues were noted: AREA 5: Poor road surface between 15 & 16 Churchside (next to green), parallel with Waterlow Road between Churchside and Croftside. Clerk to report to KCC. Lots of tree debris on footpaths (35 – 37 Churchside, on the corner by the sign for 49 – 28 Churchside, and on the spine path either side of the Croftside to Churchside crossing). Clerk to ask Mr Agley to leaf blow. Road needs sweeping – Waterlow Road and Croftside. Noted that the whole village was a problem. Clerk to request a road sweep through all roads Lots of low overhanging chestnut branches on the spine path, from Croftside to Churchside end – Clerk to ask Mr Agley to deal with this. Dead and overhanging branches to the side of 16 Churchside – Clerk to liaise with Mr Agley. Road surface in 49-28 Churchside area is poor. Clerk to report to Kent Highways. AREA 6: Bad potholes at entrance to village car park. Clerk to check ownership and report. Road needs sweeping – Erskine Road – Clerk to report to GBC. Tree debris all along the path beside Erskine Road down to the junction with Road – Clerk to liaise with Mr Agley. Dead chestnut branches overhanging playpark by Rotabounce. Dead branches on tall beech (or lime) tree, not overhanging but close to fence where the Rotabounce is. Small dead chestnuts opposite entrance to Ash Keys. Dead branches in Oak Tree close to Ferndown Bus Stop. All to be report to Mr Agley. Playpark sign partially prized off – Clerk to look at getting fixed or replaced. Noted that the grass cutting was looking good and well done. [Action: Clerk]

CLLR TIRAN LEFT THE MEETING AT THIS POINT (11.45 am) 11] Upkeep of seating area in The Bay and The Bay in general (hall/shops) 1862. Village Gardener position. Cllr Talboys had spoken to the lady he knew, she had had a look at The Bay and the planters, but had not got back to him, so it was assumed she was not interested. Cllr Banks would speak to the gardener contact she had. It was also agreed to put a post on the VPC Facebook page. The Clerk was to look back and see how many hours were required to manage the planting in The Bay. [Action: Cllr Banks / Clerk]

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1863. Gravesham Borough Council had contacted the Parish to offer assistance to ensure that when shops re-opened on 15th June, that they were able to do so safely. GBC could assist with signage, Perspex screens, floor markings and so on. The Clerk had forwarded this information onto the shop landlord (Mr Hall) who would forward it onto all the shopkeepers. 12] Planning a) Local Authority Tree Preservation Applications 1864. 20200485: 21Churchside: T1 Eucalyptus – cut back overhanging branches. No objections. b) Full Planning Applications 1865. 20200480: 235 Highview: erection of detached single garage in allocated parking space. Cllr White declared an interest in this matter. It was noted that this matter had already been discussed by VPC when the resident had applied for approval from the Parish Council in October 2019. (Please note the minutes at that time noted the property as 258 Highview in error). The Parish Council had not objected, as long as the garage was of a brick type finish (prefabricated was acceptable) and that there were no objections from neighbours, or GBC planning). The resident was informed of this, but no further action was taken. The Clerk had looked at the planning application online and noted that Highways were likely to object as the space available to put a garage would mean the internal dimensions of the building would not be sufficient to meet the current guidance regarding housing a car. The Clerk also noted that the application was for a pebble-dash finish, which the Parish would not agree to. It was noted that at the time the application was first noted in October 2019, it was thought that the parking space was privately owned by the resident. However, it has since become apparent that the space is leasehold and as such is subject to the following conditions: • Erecting any building requires the written consent of Croudace. • A garage must be built in accordance with the plans for which Planning Permission and Building Regulation approval was granted to Jondy / Croudace (ie brick built). • The land must not be used otherwise than for the parking of one private motor vehicle. • The dividing walls between any garages shall be deemed to be party walls. It was agreed to respond to GBC to say that VPC did not object in principal as long as the finish was brick / brick effect, and that neighbours had been consulted and did not object. The letter would also state that the space was leasehold and was subject to the conditions noted above. Clerk to write. [Action: Clerk] c) Covenant Three Applications 1866. COV 3: TIMBERBANK: Application to change cladding. The Clerk had written to the resident to ask if they would consider a wood grain effect finish (in grey). The resident had agreed that he was happy to do this. He would be in touch to apply for approval once he had sourced a suitable product. This matter was filed as pending. 1867. THE COVERT: Storage Container in garden. The Clerk had written as agreed (copied to Planning Enforcement). Now filed as pending.

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1868. COV 3: Churchside: replacement front door (images supplied) and erection of rear garden gates (images supplied). No objections, Clerk to respond accordingly. [Action: Clerk] 1869. COV 3: Ash Keys: Replacement Fascia Boards to the rear. No objections as long as they were in the style of the original (white UPVC is acceptable). Clerk to respond accordingly. [Action: Clerk] d) Other Planning Matters 1870. Resident in The Paddock had stated they were likely to erect a front garden fence to stop Trosley Country Park visitors walking over his front garden. The Clerk had written to state that the Parish Council were sympathetic to the situation, but he would need to apply for covenant approval. No response had been received. It was noted that parking in The Paddock had improved greatly since a resident had erected signage at the beginning of the cul-de-sac. 13] To discuss requests from and matters regarding residents. 1871. DILAPIDATED GARAGE IN BEECH MAST: Cllr Talboys confirmed this garage belonged to number 21. The property had recently been sold and was now let by Ward & Co. It was suggested that the Clerk write to the current landlord (via Ward & Co) to state that the garage needs to be repaired and maintained (both the roof and the door were in a poor state). [Action: Clerk] 1872. Highview skip: The clerk had written to the resident as agreed. No update had been received as yet. [Action: ongoing] 1873. BOLLARDS 13 TIMBERBANK: Cllr Banks reported that a large lump of Welsh Quartz would be suitable (500mm / 700mm) these cost from £201 each. All agreed in principal. It was agreed to write to the nearby residents first, explaining that this would be installed as an alternative proposal to a bollard (which could not be installed due to underground issues with concrete). [Action: Clerk] 1874. BRICK PLANTERS in Admers Wood / Ferndown / Ash Keys / Beechmast – maintenance thereof. The Clerk had supplied plans to Cllr Talboys for him to annotate. [Action: Cllr Talboys]

1875. HIGHVIEW: There had been a large quantity of rubbish including fencing panels dumped on Community Land behind this property. The Clerk had written asking for the rubbish to be removed by the end of July 2020. Filed as pending. 1876. TREE HOUSE: A small tree house had been built (and fixed) to a Parish Council tree in Croftside. The Clerk had written asking for this to be removed. Filed as pending. 1877. HORNBEAMS: Application to install small triangular area of grass crete on Parish land, and to cut roots on Parish Council trees to enable access via a drop kerb to a private driveway. The following points were noted: • VPC would not object to a grass-crete triangle (dimensions 85cm x 85cm x 120cm maximum) on Parish Land (plan supplied)

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• VPC would ask for assurances that any work carried out to tree roots is done by a qualified professional, with assurances that the stability and structural integrity of the trees is not compromised. This assurance should be given in writing. • VPC will continue to own the land where the grasscrete is installed, but the resident will be responsible for the upkeep and maintenance of the area (to a standard agreeable to the Parish Council). This agreement will be with the current resident only, who will be responsible for informing any future owners that they must liaise with the Parish Council regarding this matter on change of ownership. All agreed. Clerk to get Council approval on the letter before it is sent to the resident. [Action: Clerk] 1878. Timberbank: The Clerk had written to the resident on 17th March, asking that he cease the relocation of his rear garden fence, as approval would be needed from the Parish Council. However, the resident has continued work and the rear garden fence had now moved, effectively blocking access from the neighbouring properties. The Clerk was to write again, asking that the fence be moved back to its original position. [Action: Clerk] 1879. ASH KEYS: Property in state of disrepair. The Clerk noted that in 2016 GBC had been instrumental in getting this property tidied up (new garden fence, trees cut back) as it was an empty property and therefore fell under their remit to deal with the owner. At that time the owner had applied, and received permission to change the fascia boards, doors and windows. However, the front of the property was still in a state of disrepair as none of this work had been carried out. The Clerk had contacted GBC and they had agreed to speak to the owner regarding this matter. Clerk would file this as pending. If no work was carried out, a covenant breach letter would be sent. 1880. The Paddock: it was noted that this property was also in a state of disrepair. The resident had passed away and it was understood that probate was ongoing. It was agreed to file this as pending and monitor the situation for now. 1881. Enquiry regarding home insurance and en bloc garage cover. Resident to be advised to contact their insurance company directly for advice. [Action: Clerk] 1882. Issue where a Virginia Creeper had been removed from a back wall of a garage (on the boundary of another property) – the top of the brickwork was now seen to be damaged. The resident had asked whose responsibility it was to repair the damage. It was noted that if it were a party wall, it would be a joint responsibility. The resident was advised to speak to their neighbour. [Action: Clerk] 1883. Churchside: maintenance of Parish land to the rear. Originally there had been a planter in this location which had been removed some time ago. Currently there was overgrown grass, dog mess and rubbish there which was problematic for the resident. The resident would like the area concreted over. Parish Council were not agreeable to this but would ask Mr Agley to ensure the area is kept neat and tidy. Clerk to speak to Mr Agley and update resident. [Action: Clerk] 204 Vigo Parish Council ~ Minutes of the Meeting held on Monday 22nd / Tuesday 23rd June 2020

1884. Drop Kerb issue in Hornbeams. Cllr Banks had received a complaint about a drop kerb that had been installed in Hornbeams. The complaint was that the drop kerb now meant only the resident could not park on the road in front of the drop kerb, whereas before anyone could park there. The Clerk had liaised with Cllr Banks and written a long response explaining that this was a Highway issue. The Clerk had explained the history of the situation, and that VPC had tried for many months to get KCC to agree to a policy where dropped kerbs would not be permitted in cul-de-sacs, without success. 1885. DUMPING OF GARDEN RUBBISH ON VPC LAND: The Clerk had been informed of some garden rubbish dumped on VPC land. The rubbish had been taken by wheelbarrow from a property in Hornbeams. When approached the person stated he did not realise this was not permitted, as it was “just earth” but he would not do it anymore. It was noted that the garden waste was in fact tree branches etc. It was thought it may be a labourer who had dumped the rubbish. The Clerk would arrange for the waste to be removed and if the matter happened again, a letter would be written to the offender (it was not entirely sure which particular house the rubbish had originated from). [Action: Clerk] 14] To discuss Highview Car parking Areas with regard to Escheat 1886. The Clerk had emailed KALC for advice (regarding a Council Member assisting residents in a personal capacity regarding adverse possession). KALC advised that the Parish Council should distance itself from the matter, but as the issue may come up on future agendas, the Council Member would be advised to seek advice from the Monitoring Officer to see where the matter sat within the Code of Conduct. Even if the Code is not relevant in this instance, the Monitoring Officer would be able to advise on common law implications and being clear on boundaries. This advice was noted. 1887. ADVERSE POSSESSION OF LAND BY VIGO PARISH COUNCIL: Parcel of land (in Churchside) that had not been transferred to the Parish Council in error. Cllr White to supply a map illustrating this to the Clerk. Cllr White had also identified some areas of land around The Bay which needed the ownership clarified, with a view to VPC claiming adverse possession (it was thought the original trustees were still the registered owners). The Clerk would look into this. [Action: Clerk / Cllr White] 15] To discuss and update on any covenant breaches 1888. TIMBERBANK: Clerk had written as agreed, asking for the front hedge to be reduced to one meter and a new side hedge to be planted. Filed as pending. 1889. Admers Wood house in disrepair. The Clerk had written a letter, asking for remedial work to be carried out by the end of September 2020. Filed as pending. 1890. 139 Highview: Cllr Banks would go and look at this property to see if it was still in disrepair before a letter was sent. [Action: Cllr Banks] 1891. 11 Croftside: This property was still in a state of disrepair (confirmed by Cllr Banks). A covenant breach letter would be sent. [Action: Clerk]

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1892. Timberbank: Laurel hedge to the front of this property in breach of covenant three. No update. Filed as pending. 1893. Highview, large leylandii to the front of the property. The Clerk had sent a covenant breach letter, asking for the hedge to be removed by the end of September 2020. Filed as pending. 1894. COV 3: Hornbeams: Resident stated that the planting in breach of covenant belonged to the neighbouring property. It was agreed to file this as pending for now. 16] To discuss and agree the Tree Policy and Tree Risk Assessment Documents 1895. Cllr Banks had worked on the draft risk assessment that Cllr Talboys had done by hand. This was now a PowerPoint document which had been forwarded to all Members. It was noted that the Clerk had provided a reference document which had been useful in putting the Risk Assessment together. The Clerk would forward this document to all Members (Common Sense Management of Trees). It was agreed that it would be useful to have longer to study the Risk Assessment and the Tree / Woodland Management Policy. Therefore, these documents would be reviewed at the July Parish Meeting. Council Members were asked to give any comments on the documents in advance of the meeting. [Action: Clerk / All Council Members] 17] To discuss any Highways and Gravesham issues 1896. ACCESS TO THE BAY (Drop Kerb extension / provision of white line). The Clerk had emailed KCC regarding the provision of a white line. No response had been received as yet. The Clerk would also look into the provision of a No Parking sign. [Action: Clerk] 1897. STREET LIGHT OUTSIDE 25 HIGHVIEW: KCC had confirmed they had now reviewed the quote for repair and sent a request for a purchase order to GBC. [Action: ongoing] 1898. There had been some considerable damage to the footpath outside 58 Timberbank, Cllr Hawkins had reported this to Kent Highways. The Clerk had been informed the damage had been caused by a delivery lorry from Forestalls (). The Clerk had updated Highways with this detail so that the repair costs could be recharged. 1899. STREET LIGHTING AGREEMENT WITH GBC AND VIGO PARISH COUNCIL: Martin Bennett (KCC) stated he had not been receiving purchase orders from GBC since there had been a change of staff (the person who would authorise purchase orders now is Mr John Pexton). This had been the same for Higham Parish Council. It was noted that of the six Parish Councils in Gravesham, only Meopham, Vigo and Higham had agreements regarding maintenance with Gravesham Borough Council. Higham had sent a copy of their agreement to Mr Bennett for information, and he had asked for a copy of the Vigo / Meopham agreement. The Clerk did not have this as it dated back to prior 2000 when the Vigo became an independent Parish. The Clerk had asked the Meopham Clerk for a copy, and she had stated she would try and locate it. Cllr White had located some notes that he had made on the agreement, but not the agreement itself. Cllr White thought he may have a copy, which he would try and find. The Clerk noted that the Vigo lights were on the GBC inventory. The Clerk would isolate the Vigo lights from the list and report back to Council Members, so they were aware how many lights were being maintained by KCC, funded by GBC. 206 Vigo Parish Council ~ Minutes of the Meeting held on Monday 22nd / Tuesday 23rd June 2020

There was concern that GBC would try to pass on the financial liability of maintaining the lights, but it was thought that as long as the agreement was in place, they would not be able to do this without negotiation with the Parish Council initially. [Action: ongoing] 1900. It had been noted that there had been an issue with ambulance access to Admers Wood recently. The Clerk had noted comments about this on social media, but no formal complaint had been submitted to the Parish Council. This matter was therefore discussed in general terms. Cllr Hawkins (a paramedic) did note that there was a particular issue in Admers Wood. Although many roads in the village were crowded with parked cars, in Admers Wood the issue was compounded due to the layout in addition to the parked cars which resulted in there being a lack of turning circle available. Cllr Hawkins felt there may be a solution which he would put as a proposal to a future meeting. The Clerk was to send Cllr Hawkins a map so that he could annotate it in support of his proposal. [Action: Clerk] 1901. PARKING IN VIGO: Further to the issue with ambulance access, it was felt the Parish should be proactive in revisiting the issue with parking in Vigo – even if nothing could be done, it would be positive to at least look at possible solutions. To this end, it was agreed to form a Working Party to open discussion. The Clerk would email all Members to see who would like to be on the working party. [Action: Clerk] 1902. Recycling Bins: the bins had not been emptied as frequently as usual due to the COVID-19 issue. As a result, lots of recycling had been dumped on the ground around the bins. Any items on the ground would not be collected by the recycling companies but would be left where they were. Gravesham Borough Council would clear the area, but the items would not be recycled. Wendy Wallis (GBC) had asked that notices were put on the bins to ask residents not to leave items on the ground for this reason. The Clerk had provided notices to Mr Agley to put on the bins. 1903. ROAD REPAIR OUTSIDE 98 – 102 TIMBERBANK: This repair was going to be carried out over a three-week period from 22nd June. Notices had been put up regarding a temporary road closure, and letters sent to residents. There was an issue with the resident of 102 who would not be able to access his driveway. Alternative arrangements would be put in place, this may entail utilising Parish land to drive over, but Highways reassured the Clerk that the land would be fully reinstated afterwards. 1904. The Clerk noted that the 308 Bus Service had been reduced to a three-hourly service (previously it was every 90 minutes). The Clerk had been assured that this was only temporary. Clerk to monitor. [Action: ongoing] 18] To receive an update and discuss Play Areas issues (play park and ballpark) a) Ball Park 1905. Team Shelter – graffiti to be cleaned off. Cllr Haslem had kindly photographed the graffiti; the Clerk would now report this to Gravesham Borough Council. [Action: Clerk] 207 Vigo Parish Council ~ Minutes of the Meeting held on Monday 22nd / Tuesday 23rd June 2020

b) Village Green Play Park 1906. Playpark equipment: Clerk to liaise with Mr Agley regarding regular maintenance of the new play equipment. This would not happen until after lockdown – Clerk would file as pending until then. 1907. Self -closer on picnic area gate not closing. Clerk had emailed Mr Agley to ask him to look at this. [Action: ongoing] 1908. Basket Swing – secondary support needed. This had been ordered and received. It would not be fitted until after the current lockdown had lifted. Filed as pending. 1909. Top of twister is rough and flaking, potential to scratch, needs sanding and repainting. The Clerk had asked Mr Agley to have a look to see if he could repair it. [Action: ongoing] 1910. The playpark continues to be locked due to Covid-19. The zip wire seat had been removed by Gravesham Borough Council so that it could not be used. The Ball Park continued to be locked, although the Heras fencing was regularly broken into and at least one panel had gone missing. 19] Community Pay Back Scheme 1911. KALC had been approached by HM Prison and Probation Service (HMPPS), who have asked them to highlight their Community Payback Scheme to Local Councils in Kent. Community Payback is the term used to refer to any work done as part of an Unpaid Work requirement of a Court Order. The length of an Unpaid Work requirement is between 40 to 300 hours. Community Payback is primarily a punishment which allows for reparation to communities in a constructive and suitably demanding way. Where possible, offenders will be asked to carry out Community Payback in their local area. It was agreed that this scheme may be useful to get some work carried out locally, for example removing vegetation from path edges, removing graffiti and litter picking. The Clerk was to look into this and report back to the next meeting. [Action: Clerk] 20] Flooding in Vigo 1912. S19 FLOOD REPORT: Anecdotal Evidence of Blocked Road Drainage. Vigo Parish Council felt the issue of blocked road drainage should be contained within the report. The flood team noted it would be useful to understand why residents believed the drains were blocked and in which location (photographs, videos, details of which drains were blocked on which road etc). The Flood Team stated they had never been provided with detailed information of what people witnessed so they were unable to comment on this within the report. VPC felt it was not appropriate, 12 months after the flood event, to ask for anecdotal evidence.

Detailed List of Further Actions Including Agency and Department Responsible. The Flood Team stated this information would usually only be provided in reports where multiple flooding had been experienced. However, they were checking with Highways about the faults found within the drainage system and any investigations carried out and would aim to present this information clearly.

208 Vigo Parish Council ~ Minutes of the Meeting held on Monday 22nd / Tuesday 23rd June 2020

It was noted that the purpose of the Section 19 investigation is to provide a statement of the circumstances and what actions were taken at the time of the flood and immediately after as part of the response.

The Flood Team felt that the report included all the information that was relevant regarding defects found during the CCTV surveys but were checking this with Highways. Information about other soakaways in Vigo was omitted from the report as no problems were found.

It was again noted that the Flood Team felt that the flood in Vigo and Culverstone was due to an exceptional rainfall event, which no drainage system would have been able to accommodate. As a result, there are very limited actions which could be delivered to prevent a similar flood from happening if a similar level of rainfall was experienced again.

The Flood Team did note that all comments made by the Parish Council, even if not reflected in the final report, would be kept on record. A copy of the final report would be sent to the Parish Council in due course.

It was agreed that there was little more Vigo Parish Council could do to influence the content of the report. It was agreed that the Parish should publicise their views in a formal statement once the s19 report had been published. The Parish Council report could reference the KCC s19 report. Cllr Talboys thought it would be useful if the Parish report explained the drainage system in Vigo with drawings. All agreed. Cllr Talboys would look into this.

[Action: Cllr Talboys]

1913. The Flood Team had thanked the Parish for their assistance in compiling the survey that went out to all residents, and for providing KCC with information about properties that flooded, and the flood event itself. As a direct result of the survey, the Flood Team were now looking at how a similar survey could be provided to all Parish Councils to aid with the collection of information following a flood in the future. 1914. The Clerk noted that residents were experiencing difficulty sourcing insurance cover for their property as a result of the flooding. Kent Flood Team had informed the Clerk that the National Flood Forum https://nationalfloodforum.org.uk/ and Flood RE https://floodre.co.uk/ may be able to help residents with this issue. The Clerk would publish this information on social media, and the Parish website. [Action: Clerk] 1915. WORKS TO DRAINAGE IN VIGO: It was noted that there seemed to have been lots of work carried out to the drainage system in Vigo so far. It was agreed that it would be very useful to know exactly what had been done, and what was planned, as residents (and the Parish Council) would appreciate an update. The Clerk had contacted Cllr Sweetland, who had referred the query to Mr Earl Bourner. Mr Bourner had supplied the Clerk with a comprehensive list of works carried out, and those planned, this had been circulated to all Council Members. Mr Bourner had also confirmed that he was happy for this information to be shared publicly. It was agreed by all that an update should be given to residents. [Action: Clerk] 209 Vigo Parish Council ~ Minutes of the Meeting held on Monday 22nd / Tuesday 23rd June 2020

1916. TIMBERBANK / HARVEL ROAD BUND. The Clerk had spoken with the local (retired) drainage engineer, who had offered some general advice. Initial thoughts were that the bund may have been put there deliberately when the village was built. The Clerk had found a drawing that did show an “earth bank, average height 6ft, formed behind hedge” noted. There was some discussion and disagreement among Council Members regarding this, however. The gentleman would also be happy to attend a site meeting to discuss the matter, but strongly advised the Parish Council against doing anything that would result in water being discharged onto Harvel Road. The Clerk had also received quotes for specialist Engineers to advise on the issue, please see minute 1918. Cllr Haslem had suggested that perhaps an alternative solution would be to use spoil (from cutting through the bund) to create a smaller bund / dam between the main bund and Harvel Road. This would allow flood water to flow away from the houses but retain it before it reached Harvel Road. This was noted, but due to further updates on the matter (see below) no action would be taken. It was noted that some improvement works had been carried out by Highways near 74-78 Timberbank. Cllr Haslem and Cllr White had visited the site and taken photographs. The small round drain had been replaced with a much larger square one which had larger holes and would allow a much greater volume of water through. It was noted that the manhole set back by around 9ft from the drain had been lifted recently and the grass between the drain and the manhole looked like it had been re-laid. Cllr Haslem suggested that the manhole was actually a soakaway and the land had been dug up to enable drain cleansing.

The Clerk noted that the list of works from Mr Bourner confirmed that works have been completed on footpath leading to Nos 74-78 Timber Bank. The existing small silt-trap has been replaced with a much larger gully pot and the connection re- made into the existing soakaway located on PC land. It was noted that root ingress could have been an issue in this location – the Clerk was to speak to Mr Bourner to ask what could be done to remedy this issue. As a result of the works carried out by KCC, it was agreed unanimously that VPC no longer needed to consider action to reduce the flood threat in this area. [Action: Clerk] 1917. The Clerk had updated the two residents from Timberbank who had contacted the Parish Council regarding the bund issue, to say that the matter was being looked into. The Clerk would provide a further update now that work had been carried out by Kent Highways. [Action: Clerk] 1918. HOLE IN GROUND REAR OF 13 HORNBEAMS: Cllr Haslem had spoken to Will Hooper regarding this. Mr Hooper stated that there is a shaft around 8 – 10 metres deep. The top section of the shaft is narrow, but it widened out lower down. The top is covered by a ‘biscuit’ (a circular slab of concrete) and there is a manhole set into that. There is a continuous flow of water at the bottom of the shaft. Mr Hooper felt the erosion was coming from around the edge of the shaft due to ingress of water that is washing away the soil / chalk and undermining the drainage pipe that is set into the side of the shaft. Together with the weight of soil above, Mr Hooper thinks this could have dislodged the connection of the pipe (now fixed) 210 Vigo Parish Council ~ Minutes of the Meeting held on Monday 22nd / Tuesday 23rd June 2020

which was made the problem worse. Heavy rain may have been the trigger for the subsidence. Mr Hooper felt a possible solution may be to put a “side-span” concrete slab across the top, just above the ground surrounding the shaft. However, Mr Hooper did feel that a professional opinion should be sought. As such the Clerk had contacted two drainage engineers (see minute 1919). Mr Hooper had informed Cllr Haslem that he had photographs of the hole (after it had been dug out, and before it was filled). The Clerk had emailed Mr Hooper to ask for these photos as they may be useful. [Action: pending] 1919. The Clerk had spoken to Hoopers who had recommended two specialist drainage companies that may be able to assist, Considine Ltd and Hodel Ltd. The Clerk had contacted both. Considine had responded to state they could visit the site to understand the general environ including a general surface inspection of the existing drainage. They would then produce a report outlining the assessment of the root causes, recommendations for remediation and how to progress. The quote for this was £950 (please note the visit would address the Timberbank bund issue AND the Hornbeams sinkhole issue). As the Timberbank bund issue had been solved, the Clerk was to ask for a revised quote to reflect this. The Clerk had also very recently received an email asking her to call Hodel for an update – she would do this asap and update the Council. [Action: Clerk] 1920. Power to spend on drainage issues: there had been concern raised by some Members that the Parish Council would not be able to spend money on solving drainage issues, as this was under the remit of Kent Highways. The Clerk had spoken with KALC and confirmed that, although the Parish Council may be able to justify a spend under s137 powers 1972 LGA (often referred to as the power of last resort) there may well be an issue with the Principal Authority that forbids anyone else to undertake that work unless there is, for example, a S101 delegation resulting in an agreement. This would be very unusual from a Parish Council perspective. There was some discussion regarding this with some Members unhappy about the advice given. However, it was noted that following the update regarding the Timberbank Bund, no money would need to be spent on drainage issues now. The Hornbeams issue would not be considered a drainage issue, or an issue to be dealt with by another local authority, so would not be problematic. 21] Trosley Country Park Parking 1921. The Clerk had arranged a meeting with Cllr Sweetland, Cllr Tiran and Cllr Banks (via zoom) on Thursday 25th June at 11am, to discuss the ongoing issues with parking on Waterlow Road. All VPC Members were invited to attend. PCSO Rob Meader had sent his apologies as he was unable to attend Zoom meetings. The Clerk was producing a report which would summarise the history and current situation, this would be available for the meeting on 25th June. [Action: ongoing] 1922. FACEBOOK POLL: 308 votes had been cast, 141 votes (46%) did want yellow lines in Waterlow Road, and 167 (54%) did not want yellow lines in Waterlow Road. Lots

211 Vigo Parish Council ~ Minutes of the Meeting held on Monday 22nd / Tuesday 23rd June 2020

of comments had been received. All information would be noted in the Clerks report for the meeting on 25th June. The Clerk had continued to put regular updates on Facebook regarding this issue. 1923. LEAFLETS: There was a split feeling about leafletting cars on Waterlow Road. No firm decision was agreed regarding this. 1924. It was noted that an Arriva Bus had had trouble negotiating Waterlow Road due to cars being parked on both sides on Saturday 30th May. Photographic evidence of this had been sent to Arriva, who had agreed to look at their records to see if the bus had been delayed by this issue. Arriva were happy to add weight to the Parish Council complaints about the parking if necessary. 1925. 2 x yellow signs (saying “No Parking for Visitors to Trosley Country Park” had been placed on the Country Park side of Waterlow Road. These had been provided by KCC in an attempt to ease the parking situation, as a result of liaison between Cllr Sweetland, Country Parks and Kent Highways. The Clerk had purchased road pins and rope, these would be put along Waterlow Road on the Parish side (from the top of the road, down to the S bend). Signs saying “No Parking” would be hung from the rope. Mr Agley had put these in place for the weekend of 6th June. As a result of both of the above measures, there were no cars parked on Waterlow Road on Saturday 6th June. On Sunday 7th June there were some cars parked on the Country Park side (although avoiding the yellow signs) and no cars on the Parish side of Waterlow Road. It was agreed to continue with this system of notices until a permanent solution could be found. [Action: ongoing] 1926. No Parking Byelaw. The Clerk had established that the sign outside Trosley Country Park near the entrance, on the verge, was a GBC sign, the text on the sign was “preservation of roadside verge”. Equally the yellow signs near Southfield Shaw stated, “please keep off the grass verge”. As these signs were to deter people from parking on the verge, and not from parking on the road, it was agreed they would be of little use to the Parish Council, as parking on the verge was not a regular problem (the issue was dangerous parking on the road). Clerk to file. 22] GDPR / Data Protection Officer 1927. GDPR: Data Protection Officer. The Clerk had returned the signed agreement to GDPR Info, and informed that a telephone audit would be preferable at the moment, due to lockdown restrictions and the Clerk working at home. This telephone audit would be held on Thursday 9th July.

[Action: ongoing] 23] Disclosable Pecuniary Interest Forms (DPI) 1928. The Clerk noted that Cllr Marsh’s DPI was not on the GBC website. The original could not be found, and so Cllr Marsh had completed a replacement. This would be sent to Gravesham Borough Council as soon as possible. [Action: Clerk] 1929. The Clerk had asked Mr Holmes (Monitoring Officer) if Council Members could choose to have their addresses redacted from the DPI forms before they were 212 Vigo Parish Council ~ Minutes of the Meeting held on Monday 22nd / Tuesday 23rd June 2020

published online. Mr Perry noted this would only be possible if section 32 of the Localism Act applied, where there was real risk of harm, and he would need to see evidence of that. It was also noted that the DPI form should be completed with details of both the Councillor and their spouse (addresses, interests, employment etc). 24] Social Media / IT / Website 1930. A letter had been sent to Vision ICT, to formally instruct them to take over the vigo- pc.gov.uk domain name (that is hosting the website and dealing with email addresses etc). This had been received and was being actioned. It was hoped that everything would be up and running by the end of June. [Action: ongoing] 1931. It was agreed that the VPC website would not show the DPI forms themselves, but only a link to the GBC website. Cllr Banks would speak to Vision ICT regarding this. 1932. Council Members were reminded to supply a photograph, if they were happy to have it published on the website. It was noted that Council Members email addresses (vigo-pc) would be posted on the Parish website. Cllr White strongly objected to this and stated that he would not give approval for his email address to be published. Cllr Banks assured that it would not be his private email, but only the vigo-pc email address. As Cllr White refused to use his vigo email address, he categorically stated he wanted neither to be published. 1933. The domain name vigoneighbourhoodplan.uk was due to expire. It was agreed there was no need to renew this domain name. 1934. Cllr Hawkins thought it would be useful to use Social Media (Facebook) to update residents regarding issues like tree maintenance, grounds maintenance, covenants and so on. Cllr Hawkins would begin by drafting a document for Council approval. [Action: Cllr Hawkins] 1935. Trosley Country Park Parking: The Clerk had been putting regular updates onto Facebook (regarding Trosley Country Park parking issues) as agreed. 1936. Covenants: Clerk to draft an informative article to go on Facebook for resident’s information. [Action: Clerk]

CLLR HAWKINS & CLLR WOOLWAY LEFT THE MEETING AT THIS POINT (12.00 NOON) 25] Finance a) To note any payments made since the last meeting 1937. 10 .06.20 D/D Nest 57.56 Clerks Pension June 15.06.20 D/D PW Loan Board 1062.65 Playpark Loan Repayment 19.06.20 D/D Talk Talk Business 45.54 Tel / Bband May / June

b) To authorise payments due 1938. The following payments had been set up by the Clerk online at Unity Trust and would be authorised by Cllr Haslem and Cllr White. 22.06.20 D/P Viking 104.54 Stationery 22.06.20 D/D J Glass 60.32 Fence Pins and Rope 213 Vigo Parish Council ~ Minutes of the Meeting held on Monday 22nd / Tuesday 23rd June 2020

22.06.20 D/D J Glass 3.00 Land Reg fee 22.06.20 D/D J Glass 14.39 Zoom monthly Fee 18.05.20 D/D SC Groundcare 700.00 Invoice 009 28.06.20 D/D Joanne Glass 1175.22 Clerk June Salary

The following Standing Orders / Direct Debits were authorised: 28.06.20 D/D J&F Accounts 28.00 Payroll Charges May 28.06.20 D/D Mr Paul Agley 3850.00 Highview Services May 10.07.20 D/D Nest 57.56 Clerks Pension July c) To note any income received 1939. Journal Advert Income: Walker Croft £83.33 Eureka Plumbing £58.33 Birkbeck Chiropody £58.33 Metsons Accountants £58.33 Villager Pub £83.33 HMRC Vat Reclaim: £6016.35 134 Timberbank Emergency Tree Charge: £120.00

d) To note quotes for internal audit 1940. INTERNAL AUDITOR APPOINTMENT: The Clerk had emailed Mr Robbins to let him know that VPC would like him to act as their internal auditor from now on. The Clerk had also emailed Mr Buckett to thank him for his 10 years of service to the Parish Council. The Clerk would now liaise with Mr Robbins regarding the current year audit. [Action: ongoing] e) Other Finance Issues to Note & RFO’s Report 1941. CCTV CAMERA REPLACEMENT: The Clerk had looked into this and was under the impression that the annual maintenance agreement had expired but had emailed Fire Action to confirm this. In the meantime, the Clerk had forwarded the maintenance agreement to Cllr Hawkins to find out if VPC would be able to get another company to work on the CCTV system (with regard to replacing the faulty camera). [Action: Clerk] 1942. BANK SIGNATORIES: Cllr Woolway to forward copies of his ID documents to the Clerk. [Action: Cllr Woolway] 1943. GBC PALADIN BIN INVOICE: There had been an error on the original invoice (0938284D for £239.20), noted by the Clerk, and corrected by GBC. A new invoice (0938504E for £254.15) had been issued. However, both the incorrect and the correct invoice had been paid by Direct Debit. GBC had been informed and had informed that they would arrange for a credit to be issued against the next invoice. 26] To receive the Chair’s Announcements

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1944. CHAIRS MEETING: The Clerk had submitted items electronically as requested, but no formal response had been received as yet. Items noted were a) Trosley Country Park, parking issue & b) Fowlers Stone Wood, unauthorised development. [Action: ongoing] 27] To receive the Clerk’s Report and note correspondence received 1945. 1794: GRAVESHAM PUBLIC RIGHTS OF WAY COMMITTEE: The Clerk had emailed the Chair of the GPROW Committee to let him know that Cllr White would attend when he could, to represent the Parish Council. 1946. The following items of correspondence had been received and were noted: • KALC News May 2020 • KALC Chief Executive Bulletins (various) • Oast to Coast (ACRK Newsletter) • NALC open letter to all Councillors regarding Covid-19 • KALC letter to the Secretary of State for Housing, regarding a financial package of support for Local Councils. • Kent Fire and Rescue Online Open Day (held on 28th May at 11am) 1947. NEW MODEL CODE OF CONDUCT: Consultation deadline 17th August. Clerk to forward to all Council Members for comment. [Action: Clerk]

1948. Request from a graduate student who was currently undertaking a research project into Neighbourhood Plans – he would like to know if VPC were looking into a NHP currently, or looking to do one in the near future. The Clerk had updated the enquirer to state that VPC had started a NHP but that it had not met the basic conditions and as such the independent examiner had recommended that it should not proceed to referendum. The enquirer asked if he could see the original NHP (no objections) and if VP C were going to resubmit a new NHP (no intention to do so). Clerk to respond accordingly. [Action: Clerk] 1949. KALC had emailed to ask if the Parish Council would like a PDF copy of the Community Awards certificate 2020, as it would be some time before they could send out the original framed version. The Clerk had informed KALC that VPC were happy to wait for the framed version, as it would not be presented to the winner until public meetings were permitted and the Clerk was back working in the office. 1950. South East Water had contacted the Clerk as they wanted to advise households about important information regarding their service (emergency line, leak / hazard line, customer support etc). The Clerk had discussed this with South East Water and as a result they would now advertise in the Vigo Journal for one year (full page). South East Water were aware that the Journal was not currently being produced due to Covid-19. 1951. OUTDOOR CINEMA: The Clerk would look at costings and feasibility and report to a future meeting. [Action: Clerk] 28] Pop Up Café

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1952. The Clerk was pleased to report that the Goodie Bags from the Pop-Up Café had been delivered to those who attended in Vigo. The Community Wardens had kindly delivered the bags, which had been well received. There were a couple of spare bags which had been given to some vulnerable and isolated residents. It was hoped that this would encourage them to attend the Café when the visits restarted later in the year. It was hoped that another Goodie Bag would be delivered around August time.

1953. A document entitled “The Coffee Project: Our first 3 years in words and numbers” had been received and forwarded onto all Council Members. Council Members noted how successful the project had been, and how pleased they were that it had extended into Vigo via the Pop-Up Café.

29] Covid -19 Advice & Update 1954. Gravesham Borough Council, in conjunction with Arts Council , had made up Activity Packs for vulnerable children. The Clerk had asked for 20 of these, and they would be passed onto the Community Wardens who would distribute them.

1955. Financial and Resource Implications of Coronavirus Pandemic Motion: That the Council review the financial and other resource implications of the impact of the Coronavirus pandemic and agree if any appropriate actions need to be taken (Cllr Haslem).

It was noted that there had been some additional work and costs as a result of the Coronavirus Pandemic:

• Co-ordinating neighbourhood assistance scheme for delivery of food and medication during lockdown (admin hours). • Production costs associated with leaflets for the assistance scheme. • Taking on the Super Neighbour initiative for Vigo, launched by Adam Holloway MP (admin hours). • Dealing with the complaints and trying to resolve matters with regard to increased parking on Waterlow Road from Trosley Country Park, caused by an increase in visitors during lockdown (admin hours and cost of fence pins and rope, production of signage). • Liaising with local residents and the landlord of The Bay shops whilst the convenience store was closed during lockdown (admin hours). • Heras fencing to secure the ballpark (cost of fencing).

Much of these costs would be absorbed in the current year budget.

Additional information regarding this matter is noted in the confidential minutes.

30] To receive reports from Working Parties a) Covenant Working Party 1956. Policy regarding colour of window frames in Vigo. This would be put as a formal proposal to a future Meeting. [Action: Cllr Banks] 31] Reports from Other Organisations and Bodies a) Hall

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1957. It was noted that the Pre-School had returned to the village hall. As such, access to other persons was extremely limited, with parents having to queue outside and not being given access to the hall.

If the Clerk wished to access the Paris Council office, ideally, she should liaise with the Hall Committee first.

The Hall Manager had been temporarily furloughed.

It was not clear what was happening regarding the re-opening of Kent Libraries, the Clerk would see what she could find out,

[Action: Clerk] b) Joint Transportation Board 1958. c) Trosley Country Park Liaison Group / Other Trosley Issues 1959. Clerk had not sent a list of dates to Jackie Wells (Visitor and Events Services Officer, based at Trosley Country Park), but would do so once the 2020/2021 meeting dates had been set. [Action: Clerk] d) Kent Association of Local Councils (Gravesham Group) 1960. None. 32] Any Other Urgent Business (at Chairman’s Discretion) 1961. BUS SHELTER GRANT: The Clerk had not yet sourced quotes for a replacement shelter but would do so for the July Parish Council meeting. This would enable the Parish to consider if they were able to fund 50% of the bill. It was noted that the grant application deadline was August. [Action: Clerk]

There being no other business, the Public meeting was closed at 12.15 on Tuesday 23rd June 2020. The public meeting was followed by a closed session.

217