Eastern Ontario District Soccer Association Annual
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EASTERN ONTARIO DISTRICT SOCCER ASSOCIATION ANNUAL GENERAL MEETING 2014 GENERAL ANNUAL GENERAL MEETING AGENDA 1 Presentation of Credentials 2 National Anthem 3 Roll Call 4 Period of Remembrance 5 Tributes & Introduction of Guests 6 Minutes of Previous Year’s AGM 7 Minutes of any General Meeting of the Previous Year 8 President’s Report 9 Officer’s Reports 10 Other Reports 11 Strategic Initiative Report 12 Treasurer’s Report and Financial Report 13 Auditor’s Report 14 Appointment of Auditors 15 Budgets 2014/2015 and 2015/2016 16 Ratification of Membership Fees 17 Amendments to Constitution 18 Nomination and Election of Life Members (if any) 19 Unfinished Business 20 Roll Call 21 Election of Officers 22 New Business 23 Adjournment TABLE OF CONTENTS ANNUAL GENERAL MEETING AGENDA.............................................................................................. INSIDE FRONT COVER PRESENTATION OF CREDENTIALS.................................................................................................... …………………………….1 NATIONAL ANTHEM.............................................................................................................................. ……………………………..2 ROLL CALL............................................................................................................................................. ……………………………..3 VOTING STRUCTURE…………………………………………………………………………………………. ……………..……………….4 PERIOD OF REMEMBRANCE............................................................................................................... ……………………………..6 TRIBUTES & INTRODUCTION OF GUESTS......................................................................................... ……………………………..8 MINUTES OF JANUARY 26TH, 2014 ANNUAL GENERAL MEETING OF THE EODSA..................... ……………………………..9 MINUTES OF ANY GENERAL MEETING OF THE PREVIOUS YEAR – NOVEMBER 6th, 2014....................… …………………………..17 PRESIDENT’S REPORT- PAUL DOBSON............................................................................................. ……………………………..21 OFFICER’S REPORTS........................................................................................................................... .……………………………..23 VP & ACTING SECRETARY’S REPORT – ROBERT HINDLE................................................... .……………………………..24 OTHER REPORTS.................................................................................................................................. ……………………………..30 EXECUTIVE DIRECTOR - HARRY ZARINS............................................................................... ………………..……………26 COMPETITIONS & EVENTS – JOE SCHEIER....................................................................................……………………….…..28 MEMBERSHIP – JOE SCHEIER……………………………………………………………………… …………………………….30 DEVELOPMENT – ALAN ARCHER........................................................................................... ……………………………..31 DISCIPLINE & APPEALS – ALEXANDER DYER.................................................................................……………………………. .32 REFEREES – DAN POPESCU & DAVE SMITH...................................................................................… ………………………….34 STRATEGIC INITIATIVE REPORT......................................................................................................... ……………………………..36 TREASURER’S REPORT AND FINANCIAL REPORT……..................................................................... ……………………………..38 AUDITOR’S REPORT.............................................................................................................................. ……………………………..40 APPOINTMENT OF AUDITORS.............................................................................................................. ……………………………..55 BUDGETS …………………………….......................................................................................................... ……………………………..56 RATIFICATION OF MEMBERSHIP FEES............................................................................................... ……………………………..61 AMENDMENTS TO THE CONSTITUTION............................................................................................. ……………………………..63 NOMINATION AND ELECTION OF LIFE MEMBERS............................................................................. ……………………………..64 UNFINISHED BUSINESS........................................................................................................................ ……………………………..65 ROLL CALL.............................................................................................................................................. ……………………………..66 ELECTION OF OFFICERS...................................................................................................................... ……………………………..67 NEW BUSINESS...................................................................................................................................... ……………………………..69 ADJOURNMENT...................................................................................................................................... ……………………………..70 REFERENCE DOCUMENTS................................................................................................................... ……………………………..71 2014 CONSTITUTION................................................................................................................. …………………………….i 2014 BOARD OF DIRECTORS............................................................................................................... INSIDE BACK COVER PRESENTATION OF CREDENTIALS Page 1 of 98 NATIONAL ANTHEM Page 2 of 98 ROLL CALL Page 3 of 98 Eastern Ontario District Soccer Association Association de soccer de l’est de l’Ontario AGM Voting 2014 CLUB NAME Votes CLUB NAME Votes 2014 2014 A.C. Fiorentina S.C. 20 Ottawa Falcons S.C. 41 Almonte S.C. 34 Ottawa Fury S.C. 28 Burners S.C. 4 Ottawa Fusion S.C. 9 Capital City Ambassadors F.C. 9 Ottawa Futsal Club 55 Capital United S.C. 30 Ottawa Gloucester S.C. 184 Carleton Place S.C. 64 Ottawa Hellenic A.A. 19 Carleton Raiders S.C. 4 Ottawa Internationals S.C. 113 Casselman Sports 1 Ottawa Korean S.C. 4 Coliseum Inc. 3 Ottawa Roots S.C. 6 Croatian S.C. Jadran 12 Ottawa Royals S.C. 82 Cumberland United S.C. 131 Ottawa South United S.C. 261 E.R.S.L. 1 Ottawa St. Anthony Italia S.C. 16 F.C. St. Stefan 14 Ottawa United S.C. 6 Fitzroy Harbour S.C. 13 Ottawa Valley 4 Glengarry S.L. 80 Perth United S.C. 25 Golden Seals S.C. 8 Prescott Gunners 8 Goulbourn Lanark S.L. 1 Pro 17 23 Inter Milan S.C. 6 Rockers United S.C. 13 Istanbul Spor S.C. 6 Rockland United .S.C. 26 Kemptville District S.C. 50 Russell S.C. 56 Latinamerican Community Association 15 Seaway Kickers S.C. 5 Lusitania 12 Seaway Valley S.C. 37 Lynwood Centennials .S.C. 65 Smiths Falls & District S.A. 19 Merrickville S.C. 2 Soccer Club Bosnia 7 N.C.I.S.L. 180 South Side S.L. 1 Nepean City S.C. 46 Spitfires S.C. 16 Nepean Hotspurs S.C. 64 Sporting Peru S.C. 8 North Dundas United S.C. 10 Sunset Lakers S.C. 14 Ottawa Bears S.C. 39 Vitosha 4 Ottawa Bolides 11 West Carleton S.C. 54 Ottawa Carleton Soccer League 1 West Ottawa Soccer 299 Ottawa Cosmos S.C. 6 Westboro Wolves S.C. 6 Ottawa District Futsal League 1 White Eagles S.C. 13 Ottawa Eagles S.C. 4 sub-total 1462 sub-total 947 2409 Total Eligible Number of Votes Total number of votes is based on annual membership and registration monies retained. Page 4 of 98 VOTING Quorum; 25% of Active and/or Associate Members plus one Active Member having 50% of the total votes plus one must be present. Amendment to By-Laws; 2/3 majority of votes eligible to be cast by members present. Amendment to the Rules and Regulations; simple majority 50% plus 1. Note; Only members in good standing are eligible to vote. Please note members who are not in good standing will be notified individually by the EODSA office. Page 5 of 98 PERIOD OF REMEMBRANCE Page 6 of 98 IN MEMORIAM Alain Baka Player, Ottawa Internationals Soccer Club Jeffrey Buchanan 1971 – 2013, Cofounder of the Seaway Kickers program, Coach, referee, administrator, mentor, Seaway Kickers Soccer Association Stephan Carignan 1966-2014, Player for the Russell Raiders OT3 team House League Coach, Russell Soccer Club Mary Foti Volunteer 45 years, Nepean Hotspurs Howard Grant 1953-2014, Player and administrator, 20+ years member of the Ottawa Falcons Mark Holland 1976- 2014, Player for the Russell Raiders OT3 team House League Coach, Rep League Coach for the Russell Raiders U9G, ERSL Uniform Director and Club Head Coach, Russell Soccer Club Tomas Mosquera 2001-2014, Player -Ottawa Royals Soccer Club Dave Mullen 1960-2014, Coach and mentor, West Ottawa Soccer Club Greg Munroe 1954-2014, Volunteer, West Ottawa Soccer Club David John "Slev" Slevin 1944-2014, Player and administrator, life member of the Ottawa Falcons, 40+yrs “AS LONG AS WE LIVE, THEY TOO SHALL LIVE, FOR THEY ARE A PART OF US, AS WE REMEMBER THEM.” Page 7 of 98 TRIBUTES & INTRODUCTION OF GUESTS Page 8 of 98 MINUTES OF PREVIOUS YEAR’S GENERAL MEETING Page 9 of 98 Eastern Ontario District Soccer Association Minutes of the Annual General Meeting - Draft Travelodge Carling Avenue, 0930 hours, Saturday, 2014-01-25 With full and proper notice given the meeting began at 09:30 hours. Presentation of Credentials – Provided at the door prior to meeting National Anthem RollCall #1 - Rob Hindle called Roll Call. Quorum for number of members and votes was confirmed. Period of Remembrance - Rob Hindle called for a moment