Board Business Meeting Packet
June 18, 2012
Superintendent’s Report
School Readiness Coalition Pilot Project: A Report to the Boards of Directors
Prepared by Organizational Representatives of the
Racine Unified School District (RUSD)
Racine Kenosha Community Action Agency (RKCAA) for Head Start
Next Generation Now (NGN)
21st Century Preparatory School (21st CPS)
United Way of Racine County (UWRC)
The Johnson Foundation at Wingspread (TJF)
June, 2012
Organizational Representatives
21st Century Preparatory School
Arletta Frazier Tucker and Mary Olson
Next Generation Now
Carrie Scruggs and Alison Haas
Racine Kenosha Community Action Agency (RKCAA) Head Start
Leighton Cooper, Connie Crawford, Jehan Ghuari, Sharon Schulz and Anita Vital
Racine Unified School District
Amy Douyette, Dena Joyce, Ann Laing and Culleen Witthuhn
United Way of Racine County
Susan Gould, Marie Hargrove and Kimberly Payne
The Johnson Foundation at Wingspread
Carole Johnson and Ashley Staeck
Ex-Officio (DPI Consultants)
June Fox and Carol Noddlings Eichinger
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Introduction
Members of the School Readiness Coalition came together in 2010 based on their shared passion and commitment to excellence in early childhood education and their belief that by working together they could have long lasting impacts on the educational and life outcomes of children. One of the central concerns these organizations shared was that there was no means through which they could share information about the progress children made after completing the respective programs. This information is critical for continued improvement in programs to enhance children’s learning as well as improving the quality of information available to teachers in the subsequent program in which children enroll.
The Coalition established as its mission:
To ensure school readiness and success of young children as they progress along the education continuum.
The goal of the Coalition is to:
Establish a reciprocal process for determining school readiness, monitoring student progress, along the educational continuum, and informing the continuous improvement of early childhood programs.
Our objectives are to:
1. Determine means for assessing outcomes of early childhood education and readiness for Kindergarten.
2. Identify appropriate assessment tools to aide classroom teachers in assessing and addressing student performance.
3. Implement a process to establish a longitudinal database that will provide a means to:
a. Inform kindergarten teachers of student strengths and areas for improvement in order to support student success;
b. Inform early childhood programs of student progress along the educational continuum in order to provide information for program improvement;
c. Increase coordination of early childhood programs with primary school programs;
d. Increase communication with parents and reduce unnecessary duplication of services and redundancy.
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Over the past two years the Coalition has engaged in a pilot project designed to develop and test a process to assess the growth and development of 4-5 year old children and to establish methods and means for monitoring progress as they move through Kindergarten and the primary grades. During the pilot test the Coalition operated under a Memorandum of Understanding approved by the Boards of the respective organizations.
Coalition Process
The Coalition met approximately every six weeks from the spring of 2010 to date at The Johnson Foundation. Ad hoc committees were formed to perform in depth work on specific aspects of the project and reported their recommendations to the full Coalition. Chairs or co-chairs were designated for each ad hoc committee and were charged with convening designated members and reporting to the Coalition by a specified date. Members of these committees volunteered based on their interest and or expertise in the particular topic. Ad hoc committees reported their progress or presented their recommendations and led in depth discussions with the full Coalition. The Coalition adopted committee recommendations, suggested modifications or referred the topic back to the committee for refinement. The ad hoc committees were:
• Assessment tools review
• Consent form design
• Data entry and retrieval
• Process and procedures
• Training
The Coalition also engaged in several shared learning opportunities. Guest presenters from Educare of Milwaukee, Center for Social Emotional Foundations of Early Learning, the Wisconsin Early Childhood Longitudinal Data System Project, the Wisconsin Department of Health Services SPHERE data system and the RUSD SchoolNet system provided valuable information to the Coalition.
Progress to Date
Agreements and Accomplishments
All programs adopted the Wisconsin Early Learning Standards as the basis of their work.
During the first year of the pilot, staffs from all Coalition member organizations were trained in administration and scoring of the ASQ-3 and ASQ: SE by the Coalition training team. Staff administering the ASQ-3 and ASQ: SE participated in a joint training session and had the
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opportunity to meet their colleagues from other organizations. In addition, the team trained staff of other community organizations.
During the first year of the pilot project, 150 children enrolled in PK4 were assessed using the ASQ-3 developmental assessment and ASQ: SE (social emotional) developmental screening. In the second year, 900 children were assessed with 800 of them enrolled in RUSD.
Data from the two assessments administered in pilot year one were entered into a single, private data system to test the feasibility of the process.
Data from both pilot years has subsequently been entered into SchoolNet where it can be linked with future student records and from which reports can be drawn.
A common parent Consent form was used by all member programs so parents are fully informed of the purpose of the assessments and data sharing. Parental consent was required for all participating children. .
A written protocol for data entry and retrieval has been developed, including designation of individuals with authorization to access data.
Members of the Coalition made presentations about the work of the Coalition at State meetings.
Consultants working with the Department of Public Instruction, working on development of a state longitudinal data system, have joined the Coalition as ex-officio members and have been helpful in connecting us with that work.
Challenges
The primary challenge has centered on the data system. While useful for testing the feasibility of all programs entering data into one program, the initial system proved to be much less flexible than we had hoped. While we examined other data systems, none would lend themselves to longitudinal purposes. Lack of access to individual State I.D. numbers for non-school district students (due to the State’s system of F.T.E. calculation using Student I.D. numbers) initially caused consternation. SchoolNet operated by RUSD, however, proved to have a solution whereby data could be entered and students (enrolled in programs other than those operated by RUSD) given a unique identifier that would link with a State I.D. number once the child enrolled in RUSD Kindergarten. The Coalition recognizes that not all children will enroll in RUSD or 21st Century but determined the majority will do so.
The RUSD data team faced the special challenge of getting SchoolNet up and running district- wide while simultaneously setting up and entering Coalition data. The Coalition also needed to establish a records review process to assure that the information given to the RUSD team was
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complete and accurate. This step required one member to put in substantial time in records review.
Assuring that all information was correctly and completely entered required more supervision and review than originally anticipated. Further staff training will occur in the fall.
Next Steps
Over the next several months/year the Coalition will:
• Develop a brief end of year progress report summary on each child to be completed by the PK4 teacher. This report is intended to assist the Kindergarten teacher in working with the child. The Coalition will survey Kindergarten teachers prior to developing the format of the summary report.
• Revise/update parent consent form.
• Prepare and operate under an MOU for 2012-14.
• Define report parameters to be extracted from SchoolNet.
• Determine the end of PK4 assessment tool that will link with NWEA MAPP and PALS (the new State required reading readiness assessment tool) in Kindergarten.
• Explore use of additional social emotional development assessment instruments.
• Design and deliver staff training.
• Host an event/session to update the staff of the Coalition members on the progress and next steps of the Coalition.
• Monitor implementation of the data protocol.
• Monitor administration of ASQ-3 and ASQ: SE.
• Determine feasibility of linking in results of ASQ-3 administered prior to age 4 by other agencies (e.g. physicians).
• Implement a new partnership between Head Start, Next Generation Now (NGN) and RUSD to deliver a PK4 program at Head Start and a Head Start program at NGN.
In addition to the specific accomplishments of the Coalition and the shared learning we have experienced, there have been two outcomes that will have long term benefits. First is the engagement of parents in one-on-one communication about their child that can set the tone for involvement of parents over the next thirteen years of the child’s education. Second is the 6
positive relationships developed among Coalition members that has led to increased collaboration among them outside of the Coalition with the shared goal of improving the early learning experiences of young children.
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Action Items RACINE UNIFIED SCHOOL DISTRICT BOARD OF EDUCATION June 18, 2012 Budget/Finance – Food Service
AGENDA ITEM: Lunch Table Replacement for High Schools and Middle School
PRESENTING: David Hazen, CFO
DESCRIPTION: In 2011, the District replaced 376 of its 531 portable lunch tables at the elementary level and at four of the five middle schools. The remaining lunch tables need to be replaced. The tables were purchased through national supplier SICO and they will be honoring the same contract we used in 2011. SICO was chosen for the following reasons:
• SICO offers a 15-year warranty. • SICO offers a 45% discount on replacement parts. • SICO will provide onsite training for District repairmen. • SICO’s laminate top is thick and has a vinyl backing which increases durability and longevity. • SICO tables have a low folded height, which allows passage through standard door openings. • SICO provides ADA accessible tables for wheelchairs.
Quotes reflect government and volume discounts, and prices reflect a per unit cost on an order of 150 tables. The cost per table is $932.45.
Case High, Horlick High, Park High and Starbuck Middle school will be receiving new tables.
FISCAL NOTE: Funding for this purchase will be from the Food Service Account for which $149,000 in funds were already budgeted for the 2012-13 fiscal year.
RECOMMENDATION: Approve purchase of up to 155 cafeteria tables in the amount of $149,000 from SICO for Case, Horlick, Park, and Starbuck.
ACTION TAKEN:
RACINE UNIFIED SCHOOL DISTRICT
BOARD OF EDUCATION Teaching and Learning Division
AGENDA ITEM: Julian Thomas Start Time Change
PRESENTING: Bryan Terry, Directing Principal Julian Thomas Jeff Weiss, Assistant Superintendent Elementary Education
DESCRIPTION: Currently, Julian Thomas Elementary begins its day at 9:05 A.M. Families of bilingual students who are displaced from Fratt (7:20), Dr. Jones (7:20), Janes (8:05), or Mitchell (7:55) to Julian Thomas have difficulty in rearranging their work and child care schedules to accommodate the later start time.
Existing parents and staff were surveyed regarding their starting time preference of either 8:00 or 9:00. Approximately, 250 parents responded. The majority of the parents, 175, preferred keeping the 9:00 start. This survey did not include bilingual parents who were unable to attend Julian Thomas due to the later start time. The Julian Thomas staff was evenly split between 8:00 and 9:00. The compromise start time of 8:30 was achieved through working with the Julian Thomas staff.
FISCAL NOTE: The Transportation Department indicates that there will be no additional expense for bussing.
RECOMMENDATION: Our recommendation is to change the Julian Thomas start time for the 2012-13 school year to 8:30 with a 3:15 dismissal.
Board Consent Agenda
Board of Education Racine Unified School District 3109 Mt. Pleasant Street, Racine, Wisconsin 53404
RACINE UNIFIED SCHOOL DISTRICT
OFFICIAL PROCEEDINGS
Dennis Wiser, President Gretchen L. Warner, Clerk
Racine, Wisconsin May 21, 2012
The Board of Education of the Racine Unified School District of Racine County, Wisconsin, was called to order at 6:30 p.m. on Monday, May 21, 2012.
2. ROLL CALL
The following Board members were present: Pamala Handrow, Melvin Hargrove, Susan F. Kutz, Julie L. McKenna, Don J. Nielsen, Kim Plache, William S. Van Atta, Gretchen L. Warner and Dennis Wiser.
Also present: Ann Laing, Superintendent of Schools; David Hazen, Chief Financial Officer; Steve Hejnal, Executive Director, Human Resources; and Patricia Meyer, Recording Secretary.
3. ADOPT AGENDA
Ms. Handrow moved, Dr. Warner seconded, to adopt the agenda. The Board unanimously agreed to adopt the agenda.
4. RECOGNITIONS
The following individuals were recognized: • Walden III High School students took first place in the division at the Wisconsin State Tournament U.S. Academic Decathlon. • Cheryl Swiatko, Gifford teacher, was named the Wisconsin PTA Elementary Teacher of the Year. • Andrew Suchla, Park High School junior, won the state championship at the WIAA Boys State Division 1 Diving Championships.
5. BOARD MEMBER REMARKS
Mr. Wiser introduced the newly elected officers: himself as President, Pastor Hargrove as Vice-President, Gretchen Warner as Clerk and Don Nielsen as Treasurer. He thanked Bill Van Atta and Sue Kutz for their service as President and Vice-President.
6. PUBLIC COMMENTS
Melissa Kaprelian-Becker Spoke regarding Chartwell policy. 2050 LaSalle Street Racine, WI 53402
Randy Divito Spoke regarding Canon copier contract RFP.
7. RESULTS FOR STUDENT ACHIEVEMENT - None
8. SUPERINTENDENT’S REPORT a. North Star: Case High School – School Improvement Plan Jeff Eben, Directing Principal of Case High School, presented the SIP for Case High School.
9. ACTION ITEMS a. Superintendent Search Firm Selection Ms. Kutz gave a brief overview of the search firm process and the three firms chosen to be interviewed. Dr. Warner moved, Ms. Plache seconded, to appoint Ray and Associates, Inc. as the superintendent search firm. Ayes - 8 (Handrow, Hargrove, Kutz, Nielsen, Plache, Van Atta, Warner, Wiser). Noes – 1 (McKenna). b. Board Room Location Dr. Warner moved, Mr. Nielsen seconded, to designate the Atrium room as the permanent Board meeting room. Ayes - 7 (Handrow, Hargrove, Kutz, McKenna, Plache, Warner, Wiser). Noes – 2 (Nielsen, Van Atta). c. Resolution Authorizing the Transfer of Funds, the Establishment of an Escrow Account with Respect to and the Defeasance of its Taxable Apple Equipment Lease #1, dated April 30, 2010 and Taxable Apple Equipment Lease #2, dated November 15, 2010 Ms. Handrow moved, Ms. Kutz seconded to authorize the transfer of funds, the establishment of an escrow account with respect to and the defeasance of its taxable Apple equipment lease #1, dated April 30, 2010 and taxable Apple equipment lease #2, dated November 15, 2010. Ayes - 9 (Handrow, Hargrove, Kutz, McKenna, Nielsen, Plache, Van Atta, Warner, Wiser). Noes – 0. d. Approval of 2011-12 Budget Adjustments Mr. Van Atta moved, Mr. Nielsen seconded to approve the 2011-2012 budget adjustments. Ayes - 9 (Handrow, Hargrove, Kutz, McKenna, Nielsen, Plache, Van Atta, Warner, Wiser). Noes – 0. e. Resolution Authorizing the Borrowing of Not to Exceed $42,250,000; and Providing for the Issuance and Sale of General Obligation Promissory Notes therefor Resolution Declaring Official Intent to Reimburse Expenditures from Proceeds of Qualified Tax Credit Bonds Ms. Kutz moved, Ms. Plache seconded to authorize the borrowing of not to exceed $42,250,000; and providing for the issuance and sale of general obligation promissory notes therefor; resolution declaring official intent to reimburse expenditures from proceeds of qualified tax credit bonds. Ayes - 9 (Handrow, Hargrove, Kutz, McKenna, Nielsen, Plache, Van Atta, Warner, Wiser). Noes – 0. f. Approval of Johnson Control Ms. Handrow moved, Ms. Kutz seconded to approve the letter of intent to Johnson Control so that they can finalize their study and proposed contract. Ayes - 9 (Handrow, Hargrove, Kutz, McKenna, Nielsen, Plache, Van Atta, Warner, Wiser). Noes – 0. g. Approval of Trane Contract Ms. Handrow moved, Ms. Plache seconded to defer the contract with Trane until after the petition period has elapsed for the refinancing and during that time, work to finalize administrative and legal review. Ayes - 9 (Handrow, Hargrove, Kutz, McKenna, Nielsen, Plache, Van Atta, Warner, Wiser). Noes – 0.
h. Award of Contract for Printer Consolidation Project Ms. Kutz moved, Mr. Nielsen seconded, contingent on legal review, to award Gordon Flesch the contract to work with District staff to consolidate and replace existing single and multifunction devices thoughout the District with Canon multifunction devices. Ayes - 9 (Handrow, Hargrove, Kutz, McKenna, Nielsen, Plache, Van Atta, Warner, Wiser). Noes – 0.
i. Mound Avenue Lease Ms. Kutz moved, Ms. Handrow seconded to approve the Mound Avenue lease. Ayes - 9 (Handrow, Hargrove, Kutz, McKenna, Nielsen, Plache, Van Atta, Warner, Wiser). Noes – 0.
10. OPERATIONAL EXPECTATIONS – None
11. BOARD DEVELOPMENT – None
12. REPORT OF BOARD COMMITTEES a. Audit Mr. Nielsen reported that the $12.1 million will be used to cover the budget deficit and creating the HRAs; general discussions on the financials for the year, and the use of the health clinic. Mr. Nielsen encouraged anyone who is available to attend an Audit Committee meeting as there will be some very interesting discussions. b. Legislative None c. Board Governance Pastor Hargrove reminded everyone that there will be meeting with the Aspen Group tomorrow at 1:00 p.m. Aspen will be with ASC staff tomorrow morning to help them better understand how to write the monitoring reports that come to the Board. d. Communications None e. Search Committee Approved search firm. Ms. Kutz will be notifying the firms as to who won the approval of the Board. A meeting will be set for early next month. f. District Wide School Improvement Council (DWSIC) At the last meeting, there was discussion on: the Teaching & Learning framework which sets the parameters for how instruction will be done in the school district; Professional Development Study Committee which determines the best ways to deliver training within the District; report on middle school inclusive practices which determined if inclusion was done properly in the schools, data indicates we’re on the right track. g. Guiding Coalition None.
13. BOARD CONSENT AGENDA a. Board Meeting Minutes of April 16, 2012 b. Executive Session Minutes of April 16, May 7 and 14, 2012 c. Special Board Meeting Minutes of April 16 and May 7, 2012
d. Audit Committee Meeting Minutes of January 17, 2012 (Attachment A) e. Governance Committee Minutes of February 1, 2012 (Attachment B) f. Search Committee Minutes of April 2, 2012 (Attachment C) g. Approval of Information Brochure About District Operations Ms. Handrow moved, Mr. Nielsen seconded, to approve the Board Consent agenda items 13a-g. The Board unanimously agreed to approve the Board Consent agenda items 13a-g..
14. RECEIVE AND FILE
Incidents by Students to Staff for April 2012 Hearing no objection, the Incidents by Students to Staff for April 2012, was received and filed.
15. SUPERINTENDENT CONSENT AGENDA
a. Personnel Changes b. Monthly Financial Statement for April 2012 c. Overnight Field Trips d. Administrative Regulation 5162: District Network Use Policy for Students Ms. Handrow moved, Dr. Warner seconded, to approve the Superintendent’s Consent agenda items 15a-d. The Board unanimously agreed to approve the Superintendent’s Consent agenda items 15a-d.
16. REFERRALS (None)
17. ADJOURNMENT
Pastor Hargrove moved, Mr. Nielsen seconded, to adjourn. With no objections heard, the meeting was adjourned at 8:40 p.m.
BOARD DEBRIEFING OF THIS EVENING’S MEETING
Board members submitted their debriefing forms for tonight’s meeting to the recording secretary. • Positive: o Professional presentation of motions and discussion. o Student awards o Board reorg o Board discussions regarding search consultants o New board room o Meeting went well; moved through the agenda. • Needs improvement: o Recognitions continue to morph; a little chaotic. o Too many action items on agenda considering everything that had to be done tonight.
Signed: ______Gretchen L. Warner, Clerk
Signed: ______Ann Laing, Secretary
Attachment A Board of Education
Racine Unified School District 3109 Mt. Pleasant Street, Racine, Wisconsin 53404
BOARD OF EDUCATION AUDIT COMMITTEE MINUTES
January 17, 2012
The Board of Education Audit Committee meeting of Tuesday, January 17, 2012, was called to order at 5:30 p.m.
Approval of Audit Committee Minutes of November 14, 2011 Ms. Handrow moved, Mr. Wiser seconded, to approve the minutes of the November 14, 2011, Audit Committee meeting. All were in favor.
Monthly Financial Update Mr. Hazen provided information regarding the monthly financial update. This information will be shared with the full Board at the January 23, 2012, Board meeting. Information about trends, adjustments and forecasts were shared with the Committee and handouts discussed included: - Monthly Energy Consumption & Cost Comparison - Balance Sheet for Fiscal Year 2012 for Period Ending December 31, 2012 - PPO Budget Comparison Reports - PPO Large Claim Report - Medical and Prescription Drug Monthly Paid Claims - Dental Budget Comparison Reports - All General, Special Education, Food Service Fund and All Governmental Funds Combined Statement of Revenues, Expenditures and Changes Fund Balance Revenues by Source, Expenditures by Function Monthly Budget
Discussion points included: • Electric - appears to be a little above budget • Medical - Through December we are at 68.9% loss ratio (under budget) o Partly due to cost shifting, switching to spouse’s insurance, changing to single plans, clinic o Need to look at ways to work out the MOEs (Maintenance of Effort) and special education teachers (Federal regulations and guidelines on how these funds must be spent back on special education) o Board of adjustments, after selecting a vendor, will work toward establishing an HRA fund o Health clinic – appointments nearly full each day. Will be increasing staff part time. o Stop Loss has been steadily down • Dental is also below anticipated numbers • Utilities – Need at least a year in the new building in order to make a cost comparison to the old
School Financials Report Handout: School Financials Received Report Mr. Hazen talked about the individual school financial reports and the auditors’ request that concerns be addressed. He talked about a need to provide additional help for schools to be more compliant. Concerns regarding these reports will be discussed with Cabinet and Dr. Laing.
Insurance Adjustments Included in discussion under Monthly Financial Update.
2012-13 Budget Mr. Hazen talked about the 2012-13 Budget. Discussion points included:
• Discussion in Cabinet has taken place regarding unknowns which will affect the budget, e.g., redistricting and insurance costs, which result in staffing being difficult to predict. Staffing meetings will continue with schools regarding potential reductions. • 220 Funding – Decisions and outcomes are still being researched. • Setting priorities for reductions
Other Concerns No additional concerns were discussed.
Adjourn Mr. Wiser moved, Mrs. Kutz seconded, to adjourn the meeting. With no objection heard, the meeting was adjourned at 6:29 p.m.
Others Present: Respectfully submitted, David Hazen, Chief Financial Officer Don J. Nielsen, Chair (Present) Steve Hejnal, Executive Director, Human Resources Pamala Handrow (Present) Darlene Gallup, Executive Assistant Susan F. Kutz (Present) Dennis Wiser (Present) William S. Van Atta, Ex Officio (Not Present)
Attachment B Board of Education Racine Unified School District 2220 Northwestern Avenue, Racine, Wisconsin 53404-2597
BOARD OF EDUCATION GOVERNANCE COMMITTEE February 1, 2012 5 p.m. ASC Lincoln Room
MINUTES
1. Call to Order The Racine Unified School District Board of Education Governance Committee meeting of Wednesday, February 1, 2012, was called to order at 5:01 p.m.
2. Approval of Governance Committee Minutes of the January 17, 2012 Mrs. Kutz moved, Mr. Wiser seconded, to recommend the Board approve the Governance Committee meeting minutes of January 17, 2012. All were in favor.
3. Review Board Orientation Booklet The drafts of the booklets developed by Mr. Hejnal were reviewed. The following changes were recommended to the booklets: 1) What Every New Board Member Needs to Know About Board of Education Operations a. Page 7, AMA – All Means All: Consult with the Panasonic Foundation consultants and/or Guiding Coalition co-chairs to determine if a different definition should be used. The original intent of “all means all” had to do with inclusion of all stakeholders (students, parents, community, staff, etc.) in the District. 2) What Every New Board Member Needs to Know About the District a. Page 8, All Means All (AMA): Consult with Panasonic Foundation and/or Guiding Coalition co-chairs. Does this committee still exist? b. Page 8, Board of Education Sub-Committees: Board Chairperson should read “Committee Chairperson” on each committee listed
Once finalized, Mr. Hejnal will share these booklets with Board candidates. It was also the Committee’s consensus that these booklets should be available for the public at all future Board meetings as an informational item.
4. Additional Metric Monitoring for Results Policies (e.g., ACT Scores) Consensus of the Committee was that additional metrics such as ACT scores will remain in the domain of administration with feedback from and discussion with the Board.
5. Concealed Weapons This referral, #8-2011, has been completed. It was recommended that Mr. Hejnal contact Mr. Friedel from the City of Racine, about the disclaimer language that the City uses that can be place on District buildings.
6. Review Notes from October 4 Aspen Work Session With Focus on Steps to Ensure High Quality Monitoring Reports and Ensuring Alignment Between Board, Guiding Coalition, and Administration’s Definitions and Language Around Policy, Monitoring Reports, Achievable Results, and Scorecard It was noted that this subject is being discussed in Cabinet. Additional conversation will be scheduled at the next Governance Committee meeting on tying together all the District initiatives and work and understanding how they interact, e.g., DWSIC, Guiding Coalition, Coherent Governance, District Scorecard, etc. Dr. Laing and Mr. Hejnal will assist the Committee in a kind of “walk through” of how it all ties together.
7. Policy Language Review. Discuss and Develop Language Revisions for: a. OE-7.3 – revise/remove policy language referring of employee bonding requirement
Mrs. Kutz moved, Mr. Wiser seconded, to recommend to the Board that the Operational Expectations – 7 (Asset Protection) Coherent Governance policy’s language be changed to read: 3. Assure that all personnel who have access to material amounts of district funds are bonded and/or covered by employee loss insurance. All were in favor.
b. R-2 – revise/remove grade specific benchmarks as these become indicators (as referred to in Aspen work session notes) Consensus was these should be removed from the policy. The understanding is that the Board will measure these in the broad sense but the Board does not want to have to change policy each time benchmarks might change in the future.
Mrs. Kutz moved, Mr. Wiser seconded to recommend to the Board that the subset letters of the R-2 policy be stricken from the policy. All were in favor.
1. Reading a. Kindergarten Benchmark: At or above the MAP National Norm 1st grade fall score b. Grade 3 Benchmark: Proficient/Advanced score in reading on the WKCE/WAA c. Grade 6 Benchmark: Advanced score in reading on the WKCE/WAA 2. Math a. Grade 5 Benchmark: Proficient/Advanced score in math on the WKCE/WAA b. Grade 9 Benchmark: Completed Algebra I with Grade B or higher 3. Language Arts 4. Writing a. Grade 4 Benchmark: Writing score above state mean on WKCE b. Grade 8 Benchmark: Writing score above state mean on WKCE c. Grade 10 Benchmark: Writing score above state mean on WKCE
c. OE-2 – revise language regarding successor superintendent when there are short-term absences. Should the successor superintendent be for the academic side or balance/shared responsibility between academic and operations (as referred to in Aspen work session notes)? Consensus of the Committee was to leave the policy generic and allow the superintendent to make the decision about who temporarily covers his or her responsibilities during their absence until the Board appoints a temporary or permanent replacement.
Mrs. Kutz moved, Mr. Wiser seconded, to recommend to the Board not making any changes to the Coherent Governance policy, Operational Expectations – 2. All were in favor.
8. Develop/Revise Board Meeting Debriefing Process The Committee consensus was that Board members should submit to the recording secretary their written comments on a half sheet form at the end of each Board business meeting regarding their opinion of: What went best? What didn’t go well? General Comments?
9. Review/Obtain Update on All Pending Board Referrals Including: The Committee reviewed pending referrals as follows: a. #08-09 – Stakeholder survey on school choice It was noted that Stacy Tapp and Dave Hazen are working on a survey to obtain this data.
Mrs. Kutz moved, Mr. Wiser seconded, to recommend this referral be forwarded to the superintendent for a follow-up report to be given on the school choice survey at the February Board business meeting. All were in favor.
b. #12-10 – Board/community engagement This referral was originally never brought forward.
Mrs. Kutz moved, Mr. Wiser seconded to delete this referral. All were in favor.
The Committee discussed Referral #14-10 (Proper Building Signage): Mr. Wiser stated he does not think this has been completed at J. Thomas and the Mack Center. The Committee recommended this be included under Board Development for the February Board business meeting.
The Committee discussed Referral #6-11 (Redistricting/Budge). It was noted a Board work session on redistricting has been set for February 6, 2012.
10. Set Next Meeting Date and Agenda The next meeting will be determined at a later date. Agenda items will include: a. Approval of the February 1, 2012, minutes
Pastor Hargrove will discuss with Dr. Laing whether to schedule additional School Improvement Plan (SIP) work sessions.
11. Public Comments - None
12. Adjourn Mrs. Kutz moved, Mr. Wiser seconded, to adjourn at 5:59 p.m. All were in favor.
Also present: Respectfully submitted:
Steve Hejnal, Executive Director, Human Resources Darlene Gallup, Executive Assistant Melvin Hargrove, Chair, (Present) Susan F. Kutz (Present) Kim Plache (Absent) Gretchen L. Warner (Absent) Dennis Wiser (Present) William S. Van Atta, Ex-Officio (Present)
Attachment C
Board of Education5:31 Racine Unified School District 3109 Mt. Pleasant Street, Racine, Wisconsin 53404
RACINE UNIFIED SCHOOL DISTRICT
OFFICIAL PROCEEDINGS
William S. Van Atta, President Gretchen L. Warner, Clerk
Racine, Wisconsin May 21, 2012
A special meeting of the Board of Education of the Racine Unified School District of Racine County, Wisconsin began at 5:oo p.m. on Monday, May 21, 2012, with the following members present: Pamala Handrow, Susan F. Kutz, Julie L. McKenna, Don J. Nielsen, Kim Plache, William S. Van Atta, Gretchen Warner, Dennis Wiser. Absent: Melvin Hargrove
Also present: Ann Laing, Superintendent; Alyson Eisch, Supervisor, Instruction & Support- Elementary.
The Board of Education met in open session for the sole purpose of considering a motion to adjourn to Executive Session per Wisconsin Statute for the purpose of Student Expulsions, 19.85(1)(f) and 120.13(1)(c)4.d.
Dr. Warner moved, Mr. Nielsen seconded, to adjourn to Executive Session. Ayes - 8 (Handrow, Kutz, McKenna, Nielsen, Plache, Van Atta, Warner, Wiser). Noes – 0. Absent – 1 (Hargrove)
Student Expulsions Ms. Kutz moved, Dr. Warner seconded to approve the student expulsions and suspensions as presented. Ayes - 8 (Handrow, Kutz, McKenna, Nielsen, Plache, Van Atta, Warner, Wiser). Noes – 0. Absent – 1 (Hargrove).
Ms. Handrow moved, Ms. Kutz seconded, to adjourn the Executive Session. With no objections heard, the Executive Session was adjourned at 5:15 p.m.
Signed: ______Gretchen L. Warner, Clerk
Signed: ______Ann Laing, Secretary
Board of Education Racine Unified School District 3109 Mt. Pleasant Street, Racine, Wisconsin 53404-2597
RACINE UNIFIED SCHOOL DISTRICT
OFFICIAL PROCEEDINGS
Dennis Wiser, President Gretchen L. Warner, Clerk
Racine, Wisconsin May 21, 2012
The Board of Education of the Racine Unified School District of Racine County, Wisconsin, was called to order at 5:35 p.m., Monday, May 21, 2012, with the following members present: Pamala Handrow, Melvin Hargrove, Susan F. Kutz, Julie L. McKenna, Don J. Nielsen, William S. Van Atta; Gretchen L. Warner and Dennis Wiser. The purpose of this meeting was to elect officers.
Staff Present: Ann Laing, Superintendent of Schools; Dave Hazen, Chief Financial Officer; Steve Hejnal, Executive Director, Human Resources; Patricia Meyer, Executive Assistant.
Election of School Board Officers
Mr. Hejnal reviewed the school board office election process.
Mr. Hejnal called for the nominations by ballot for President of the Board. Mr. Wiser, Pastor Hargrove, Ms. Plache, and Ms. McKenna were nominated for President. Ms. Plache withdrew her name. On the first ballot, Mr. Wiser attained a majority and was elected President.
Mr. Wiser assumed his place as President of the Racine Unified School District Board of Education and called for nominations for Vice President by ballot. Pastor Hargrove, Ms. Plache, Ms. Kutz, and Ms. McKenna were nominated for Vice President. Ms. Kutz and Ms. Plache withdrew their names. On the first ballot, Pastor Hargrove attained a majority and was elected Vice President.
Mr. Wiser called for nominations by ballot for Treasurer. Ms. Handrow and Mr. Nielsen were nominated for the position of Treasurer. Ms. Handrow withdrew her name. Mr. Wiser moved, Ms. Kutz seconded to elect Mr. Nielsen Treasurer. By unanimous vote, Mr. Nielsen was elected Treasurer.
Mr. Wiser called for nominations by ballot for Clerk. Dr. Warner was nominated for the position of Clerk and was unopposed. Mr. Wiser moved, Ms. Plache seconded to elect Dr. Warner Clerk. By unanimous vote, Dr. Warner was elected Clerk.
Tally of Votes - Election of Officers
President: Dennis Wiser Nominations 1st ballot 2nd ballot Melvin Hargrove 111 Dennis Wiser 1111 Julie L. McKenna 1 Kimberly Plache* *Withdrew name
Vice-President: Melvin Hargrove Nominations 1st ballot 2nd ballot Melvin Hargrove 1111 11 Susan F. Kutz* Julie L. McKenna 11 Kimberly Plache* *Withdrew name
Treasurer: Don J. Nielsen Nominations 1st ballot 2nd ballot Don J. Nielsen 1111 1111 Pamala Handrow* *Withdrew name
Clerk: Gretchen L. Warner Nominations 1st ballot 2nd ballot Gretchen L. Warner 1111 1111
The Superintendent of Schools serves as the Board Secretary.
Resolution Designating School Depositories and Approving Facsimile Signatures Ms. Kutz moved, Ms. McKenna seconded, to approve the resolution that effective May 21, 2012, the following banking institutions:
Chase Bank Racine, Wisconsin Educators Credit Union Racine, Wisconsin Johnson Bank Racine, Wisconsin Local Government Investment Pool Madison, Wisconsin TCF Bank Racine, Wisconsin Tri City National Bank Racine, Wisconsin Tri City National Bank, Green Acres Racine, Wisconsin US Bank Franksville, Wisconsin US Bank Racine, Wisconsin Wells Fargo Bank Racine, Wisconsin WISC/PMA Financial Network Milwaukee, Wisconsin qualified depositories under Chapter 34 of Wisconsin Statutes shall be and are hereby designated, until further action as public depositories for all public moneys coming into the hands of the treasurer of: Racine Unified School District, 3109 Mt. Pleasant Street, Racine, WI 53404, Racine County, State of Wisconsin. Resolved further, that withdrawal or disbursement from any one of the above named depositories may be by order check, as provided in Section 66.0607 of the Wisconsin Statutes, that in accordance therewith all order checks shall be signed by the following three (3) persons: President, Dennis Wiser, Treasurer, Don J. Nielsen and Clerk, Gretchen L. Warner and shall be so honored.
Resolved further, that in lieu of their personal signatures, the attached facsimile signatures, which have been adopted by them as shown thereon may be affixed on such order check(s); that any one of the above named depositories shall be fully warranted and protected in making payment on any order check bearing such facsimiles notwithstanding that the same may have been placed thereon without the authority of the designated person or persons.
Further resolved, that withdrawal or disbursement from any one of the above named depositories may be made by wire transfer on telephone order of:
David Hazen, CFO Kathleen Irish, Controller Marsha Poulsen Janet Schroeder only between accounts of the Racine Unified School District as opened in the above named public depositories, the Local Government Pooled Investment Fund, the Wisconsin School District Liquid Asset Fund and the PMA Financial Network, Inc.
Further resolved, that establishment of accounts within the above designated public depositories shall be made only by David Hazen, Chief Financial Officer or Kathleen Irish, Controller.
Further resolved, that withdrawal or disbursement from any one of the above named depositories in an amount not to exceed $3,500 may be made by check on an account authorized to be established by David Hazen, Chief Financial Officer or Kathleen Irish, Controller, and co-signed by original signatures of not less than two signers authorized by David Hazen, Chief Financial Officer or Kathleen Irish, Controller.
Further resolved, that a certified copy of this resolution shall be delivered to each of the above named depositories, and said depositories may rely on this resolution until changed by lawful resolution and a certified copy of such resolution has been delivered to the respective above named depository.
The foregoing is a true and correct copy of a resolution duly and legally adopted by the Racine Unified School District Board of Education at a legal meeting held on the 21st day of May, 2012.
Ayes – 9 (Handrow, Hargrove, Kutz, McKenna, Nielsen, Plache, Van Atta, Warner, Wiser). Noes - 0.
Ms. Plache moved, Ms. McKenna seconded, to adjourn the session at 6:00 p.m. All were in favor.
Signed: ______Gretchen L. Warner, Clerk
Signed: ______Ann Laing, Secretary
Board of Education Racine Unified School District 3109 Mt. Pleasant Street, Racine, Wisconsin, 53404
RACINE UNIFIED SCHOOL DISTRICT
WORK SESSION
William S. Van Atta, President Gretchen L. Warner, Clerk
Racine, Wisconsin May 14, 2012
A Special Board meeting of the Board of Education of the Racine Unified School District of Racine County, Wisconsin began at 5:30 p.m. on Monday, May 14, 2012, with the following members present: Melvin Hargrove (left at 6:05), Susan F. Kutz, Don J. Nielsen, Kim Plache (left at 6:30), Gretchen L. Warner (left at 6:30) and Dennis Wiser. Absent: Julie L. McKenna, Pamala Handrow, William S. Van Atta.
Also present: Ann Laing, Superintendent of Schools; Dave Hazen, Chief Financial Officer; Stacy Tapp, Jeff Weiss, Jeff Blaga, Kelly Pochop, Bryan Arnold and Patricia Meyer, Executive Assistant.
The purpose of the meeting was a work session. The subject of the work session was:
1. Facilities Upgrade/Performance Contract Update 2. Advantage Choice Committee Report 3. Discuss the Location of the Future Board Room
No action was taken by the Board.
Major points of discussion included: • Bryan Arnold presented an overall view of the Partner with Energy Service Company (ESCO) proposal. • Power point listed Trane’s and Johnson Controls’ respective projects • Request authority to proceed and finalize contracts • Will ADA accommodations be considered with these repairs? • Will these repairs be appropriate in consideration of right-sizing the district? • Have FAQ sheet prepared for 5-21-12 Board meeting and the website. • Summary of Focus Group Findings was distributed for the Advantage Choice Committee. • Will there be a survey done of staff? Climate Survey may have addressed some the questions. • Jeff Blaga distributed a list of District strengths, “Key Internal Assets” document. • Need to market our District. • District needs to coordinate outside community resources with RUSD resources; i.e., United Way.
Power point presentations and handouts will be emailed to all Board members.
Discussion of the location of the future board room will be scheduled for a future date.
The work session was adjourned at 7:00 p.m.
Board of Education Racine Unified School District 3109 Mt. Pleasant Street, Racine, Wisconsin, 53404
RACINE UNIFIED SCHOOL DISTRICT
WORK SESSION
Dennis Wiser, President Gretchen L. Warner, Clerk
Racine, Wisconsin June 4, 2012
A Special Board meeting of the Board of Education of the Racine Unified School District of Racine County, Wisconsin began at 5:35 p.m. on Monday, June 4, 2012, with the following members present: Pamala Handrow, Susan F. Kutz, Julie L. McKenna (left at 6:35 p.m.), Don J. Nielsen, William S. Van Atta, and Dennis Wiser. Absent: Melvin Hargrove, Kimberly Plache, Gretchen L. Warner.
Also present: Ann Laing, Interim Superintendent of Schools; Steve Miller, Director of Standards, Assessment and Accountability; Alyson Eisch, Supervisor of Instruction & Student Support-Pupil Services Elementary; Steve Hejnal, Executive Director, Human Resources; and Patricia Meyer, Executive Assistant.
The purpose of the meeting was a work session. The subject of the work session was Coherent Governance Policy Sections:
1. OE-2 (Emergency Superintendent Succession) • Appreciate succinct report. • Suggested that the Superintendent continue to inform the Board when she is away and who is “in charge.” 2. OE-3 (Treatment of Stakeholders) • Request to withhold information; give evidence that the District did not in fact violate the request to withhold information; such as, no parent complaints were filed that information was released. • How does the District know its in compliance; such as principal meetings – what happens at them? Track agendas and track outcomes of meetings. • Parent-Key Communicators – meetings seem to go over the same subjects without moving forward. • If the climate surveys are not acted upon and communicated out as to the results and how problems are being taken care of, the surveys will not be effective nor will participation in the surveys will continue. • Perhaps have three distinct surveys with different participants but have common questions in each survey. 3. OE-10 (Instructional Program) - delayed 4. OE-11 (Discipline) • District high school students were surveyed. • Question: are their ways to identify the schools that are not using the Bully Prevention program? • DPI regulation – is there a requirement to distribute Code Book every year? • Student engagement – none listed; explore attaining student engagement.
• Suggestion – define what each of the Preventions mean (pg. 8) • Standardized graphs for all OE reports • Specify what “weapon” means and separate the statistics so that 100% compliance with no weapons can be reported. • List specific non-compliance items on first page of documents
Mr. Wiser stated that he was very pleased with the reports and progress made.
Mr. Nielsen said that WASB has been preparing the public for the drop in test scores. School report cards will be received in June; proficient and advanced bar has gone up and therefore test scores will drop statewide.
There was also a discussion about committee assignments and meeting times. Mr. Wiser recommends that the Board discuss committee structure with Aspen. He recommends picking specific days; i.e., 1st and 3rd Mondays for as many meetings as possible.
Possible June 25 “kick off” meeting with Gary Ray; time frame?
Possible June 25 Special Board Meeting for 30-day bond referendum timeline.
No action was taken by the Board.
The work session was adjourned at 6:50 p.m.
Board of Education
Racine Unified School District 2220 Northwestern Avenue, Racine, Wisconsin 53404-2597
Board of Education Committees and Assignments
Audit Committee Superintendent Search Committee Don J. Nielsen Pamala Handrow Susan F. Kutz William S. Van Atta Melvin Hargrove Dennis Wiser, Ex Officio Kim Plache Gretchen L. Warner Communications Committee Bill Van Atta Julie L McKenna Dennis Wiser, Ex Officio Melvin Hargrove Don J. Nielsen Kim Plache Dennis Wiser, Ex Officio
Grievance & Negotiation Committees CESA #1 Representative BOE Vice President, Melvin Hargrove TBD (Other members as necessary) Dennis Wiser, Ex Officio DWSIC Representative Dennis Wiser Legislative Committee Julie L. McKenna Gretchen L. Warner Pamala Handrow Guiding Coalition Representatives Melvin Hargrove Pamala Handrow Don J. Nielsen Dennis Wiser Kim Plache Dennis Wiser, Ex Officio Parks & Rec. Representative Pamala Handrow Policy Governance Committee Melvin Hargrove Racine Interfaith Coalition Susan F. Kutz Julie L. McKenna Kim Plache Gretchen L. Warner WASB Delegate Dennis Wiser, Ex Officio Julie L. McKenna
BOE Meeting 6/18/12
Racine Unified School District Board of Education June 18, 2012
Pupil Services Department
Agenda Item: Approval for early admission to kindergarten into either the gifted program at Jefferson Lighthouse or the gifted program in the home schools.
Presenting: Alyson Eisch Director Pupil Services
Description: Wisconsin Statutes require that a child must be five years old on or before September 1 to be admitted to kindergarten. The policy of the Racine Unified School Board allows children who meet the requirements of giftedness to be admitted early. This request is for approval for early admission to kindergarten for ten (10) students. The Pupil Services Department has stated that the children meet the guidelines for giftedness.
Recommendation: Approval of ten (10) four-year old children for early admission to kindergarten for the 2012-2013 school year.
Action Taken:
BOARD OF EDUCATION June 18, 2012 Operations
AGENDA ITEM: Proceeds From the Sale of Diagnostic Center
PRESENTING: David Hazen
DESCRIPTION: The sale of the Diagnostic Center to the Sisters of St. Dominic closed on May 23rd. The selling price was $400,000 per the purchase agreement. This action will allocate the proceeds to Fund 49, a capital projects fund. The Capital projects fund balance can be carried over to future years and be used for capital projects. The use of the proceeds for capital projects would also free up regular budget funds for other operational needs.
FISCAL NOTE: The use of the proceeds for capital projects would also free up regular budget funds for other operational needs.
RECOMMENDATION: Recommend to allocate the sale proceeds to Fund 49, Capital Projects.
ACTION TAKEN:
BOARD OF EDUCATION June 18, 2012 Finance
AGENDA ITEM: Fund Balance Allocation
PRESENTING: David Hazen
DESCRIPTION: GASB Statement No. 54, “Fund Balance Reporting and Government Fund Type Definitions” establishes fund balance classifications based upon the extent to which the District is bound to observe constraints imposed upon the use of financial resources reported in governmental funds. The Board approved implementation of GASB 54 at the August 15, 2011 Board meeting based on recommendation from the Districtʼs financial auditor, Schenck CPAs. This action is in compliance with the policy and allocates anticipated year end fund balance. See the fiscal note below for this years anticipated allocations.
FISCAL NOTE: GASB 54 attempts to clarify the terms and description of government fund balance. The classifications of fund balance more clearly identify the purpose for fund balances. The categories and allocations are as follow:
Non-spendable fund balance: (examples include inventory and prepaid)
Last yearʼs allocation was $3,980,328
Restricted fund balance: (none at this time)
Committed fund balance: (none at this time)
Assigned fund balance: these are funds intended for a specific use.
Working capital from referendum $10,000,000
Health care cost stabilization $8,000,000
Capital projects $600,000
Unassigned fund balance (the balance of total fund balance to be utilized for working capital and contingencies)
RECOMMENDATION: Recommend the Board adopt the Fund Balance allocations with the understanding that the amounts as projections and will be adjusted to actual numbers as part of the yearend financial closing and audit.
ACTION TAKEN: ______
Receive and File Racine Unified School District
Board of Education
June 18, 2012
Pupil Services
Agenda Item: Tabulation of Reported Incidents by Students to Staff
Presenting: Alyson Eisch, Supervisor Instruction & Support Pupil Services
Description: During the time period May 1 through May 31, 2012 there were 21 total reported incidents. There were 13 incidents reported at the elementary level, 6 at the middle school level, and 2 at the senior high level.
During the time period May 1, through May 31, 2011, there were 18 total reported incidents. There were 8 incidents reported at the elementary level, 6 at the middle school level, and 4 at the senior high level.
Of the total number of incidents this month 67% involved special education students. These 14 special education students represent .0037% of the total special education population. Regular education students were involved in 33% of the incidents reported. These 7 regular education students represent .0004% of the total regular education population.
The total number of incidents to date for the 2011-2012 school year is 285 (2010-2011 school year is 243).
Recommendation: Approval of the incidents report as presented.
Action Taken:
Tabulation of Reported Incidents by Students to Staff 2011-2012 School Year May, 2012
Victim Race Grade Level of Offending Student 4K K 1 2 3 4 5 6 7 8 9 10 11 12
05/01/12
05/31/12 Total Teacher Teacher Sub Assistant Educ. Adminstrator Secy Other White Black Hispanic Reg. Ed. Ex. Reg. Ed. Ex. Reg. Ed. Ex. Reg. Ed. Ex. Reg. Ed. Ex. Reg. Ed. Ex. Reg. Ed. Ex. Reg. Ed. Ex. Reg. Ed. Ex. Reg. Ed. Ex. Reg. Ed. Ex. Reg. Ed. Ex. Reg. Ed. Ex. Reg. Ed. Ex. Elementary 13 5 1 7 1 11 1 1 1 1 2 1 2 2 1 2 Middle 6 2 4 1 4 1 1 4 1 High 2 2 1 1 1 1 Total 21 9 1 11 0 0 0 3 16 2 0 0 1 1 1 2 1 0 0 2 0 2 1 2 1 4 0 1 0 0 0 0 0 0 1 0 1 0 Previous Total 264 117 5 132 5 2 4 70 152 42 1 4 3 7 4 39 3 48 1 35 1 35 1 7 5 10 3 11 8 11 2 4 2 3 3 7 2 4 Total to Date 285 126 6 143 5 2 4 73 168 44 1 4 4 8 5 41 4 48 1 37 1 37 2 9 6 14 3 12 8 11 2 4 2 3 4 7 3 4
Tabulation of Reported Incidents by Student to Staff 2011-2012 School Year March 2012
Date of Sub School Incident Initials Tchr Tchr Aide Admin Secy Other Grade Spl. Ed. Olympia Brown Elementary 06/01/12 JS 1 4 TBI/SL/OI Olympia Brown Elementary 05/14/12 SN 1 4 TBI/SL/OI Olympia Brown Elementary 05/30/12 SB 1 1 A/SL Goodland Elementary 05/16/12 KA 1 3 EBD Jerstad Elementary 05/23/12 CU 1 K EBD SC Johnson Elementary 05/25/12 PM 1 5 - Knapp Elementary 05/23/12 PCH 1 1 - Knapp Elementary 05/20/12 PS 1 2 - Knapp Elementary 05/17/12 PS 1 K - Red Apple Elementary 05/08/12 ED 1 3 A Red Apple Elementary 05/07/12 SD 1 5 W Julian Thomas Elementary 05/23/12 CW 1 5 B Wadewitz Elementary 05/07/12 KW 1 1 A/SL Gilmore Middle 05/21/12 JT 1 6 EBD Gilmore Middle 05/21/12 EK 1 6 EBD Jerstad Middle 05/18/12 ER 1 7 EBD Mack/Winslow 05/21/12 EN 1 6 - McKinley Middle 05/11/12 KK 1 6 CD/OHI/SL Mitchell Middle 05/10/12 AP 1 6 CDS Horlick High School 05/08/12 JM 1 11 - Horlick High School 05/08/12 KT 1 12 - Totals 9 1 11 0 0 0
Superintendent Consent Agenda Schedule of Personnel Changes RACINE UNIFIED SCHOOL DISTRICT June 18, 2012
From Name EE Group From Assignment FTE New Assignment To FTE Effective NEW (Existing Authorized Position(s)) Flis, Jane A Marketing & Comm. Specialist 100% 5/21/12 Poplawski, Tammy C Park-Attendance Clerk 100% 5/29/12 Craig, Catherine T Johnson-Sp. Ed. CC 100% 8/29/12 Drewieske, Cassie Jo T Brown/N. Park (Itin.) Speech Path. 100% 8/29/12 Edwards, Erin T Itinerant-Hearing Impaired 100% 8/29/12 Faulk, Meredith T Mitchell ES (Itin.)-Speech Path. 100% 8/29/12 Jutrzonka, Stephanie T Mitchell MS (Itin.) Speech Path. 100% 8/29/12
RESIGNATION(S) Bolivar Rodriguez, Javier A McKinley-Assistant Principal 100% 6/30/12 Yehle, Ann A McKinley-Directing Principal 100% 6/30/12 Flis, Jane C ASC-Sec. Comm & Public Info 100% 5/18/12 Batog, Melissa T McKinley-Bilingual 100% 6/8/12 Bernhardt, Michael T Case-Psychologist 100% 4/30/12 Close, Heidi T Mitchell ES-Title I SWP 100% 6/8/12 Felthous, Janice T Horlick-FACE 100% 6/8/12 Franch, Cheryl T REEC-Library Media Specialist 40% 6/8/12 Iselin, Susan T Starbuck-Grade 6 100% 6/30/12 MacDonald, Colleen T Gilmore-Math 100% 6/8/12 McCarthy, George T Mitchell MS-Sp. Ed. CC 100% 6/8/12 Pasciak, Tina T Park-FACE 100% 6/8/12 Reynolds, Shirley T Gifford-Speeth Pathologist 100% 6/8/12 Seidl, Dennis T JA MS & REEC-Speech Pathologist 100% 6/8/12 Surratt, Derek T JA MS-Sp. Ed. CC 100% 6/8/12 Torres, Williams T Case-Social Studies 100% 6/8/12 Turek, Sarah T from LOA 6/8/12 Wiersum, Roger T from LOA 6/8/12 Williams, Dianne T Starbuck-Math 100% 6/8/12
RETIREMENT(S) Sullivan, Susan T O. Brown-Physical Ed. 100% 6/8/12
EARLY RETIREMENT(S) Kirk, Lynne T Johnson-ESL 100% 6/8/12 Petersen, Sandra T Gifford-Kindergarten 100% 6/8/12 Waller, Mary T Schulte-Social Wrkr/Court Liaison 100% 6/30/12 Weinstock, Camilla T Schulte-Art Specialist 100% 6/8/12
DECEASED Jaskulske, Glen B Gifford-2nd Shift Engineer 100% 6/1/12
REQUEST(S) FOR LEAVE OF ABSENCE Behrendt, Judi T Wind Point-Art Specialist 50% Personal 8/29/12 Corr, Emily T Fratt-Title I SWP 100% Childrearing 8/29/12 Deschler, Kelli T Wadewitz-Grade 5 100% Childrearing 10/24/12 Heidenreich, William T Horlick-Tech Ed 100% Medical 2/20/12
RETURN FROM LEAVE OF ABSENCE Heindenreich, William T LOA Horlick-Tech Ed 100% 6/4/12
Employment Group Key A=Administrator T=Teacher E=Educational Assistant B=Building Services C=Clerical Page 1 Schedule of Personnel Changes RACINE UNIFIED SCHOOL DISTRICT June 18, 2012
From Name EE Group From Assignment FTE New Assignment To FTE Effective FTE CHANGE(S) Schovain, Brian B REEC-2nd Shift Engineer 63% Jefferson-2nd Shift Engineer 100% 5/14/12 Green, David E Bull Fine Arts-Sp. Ed. CAS Asst. 83% Bull Fine Arts-Sp. Ed. CAS Asst. 90% 5/24/12 Kruse, John E Red Apple-Sp. Ed. CAS Asst. 77% Red Apple-Sp Ed. CAS Asst. 90% 5/24/12
TEACHER LEVEL CHANGES Diaz, Linda T 9-12 100% 10-12 (Mastery) 100% 8/29/11 Luba, Joey T 9-12 100% 10-12 (Mastery) 100% 8/29/11 Frank, Carol T 9-12 100% 10-12 (Mastery) 100% 8/29/11
Employment Group Key A=Administrator T=Teacher E=Educational Assistant B=Building Services C=Clerical Page 2 BOARD OF EDUCATION June 18, 2012 Operations
AGENDA ITEM: May 2012 Financial Statements
PRESENTING: David Hazen
DESCRIPTION: Board policy OE-6.9 requires that annual and monthly financial updates be provided to the board. These statements provide the status of revenues and expenditures for the general fund and all funds combined. The statements also allow a comparison to the board approved adjusted budget.
HIGHLIGHTS: The reports for revenues show RUSD received a May payment of federal EdJobs funds of $1,050,154. Other financing source revenues also reflect $400,000 of revenues from the sale of the diagnostic center. The expenses for May represent normal expenses for salaries, benefits, supplies and utilities. Business & Operations include a payment of over $1.3 million to Durham for pupil transportation. In addition, there were continued payments and work related to the Middle School Lighting project.
RECOMMENDATION: Recommend the acceptance of the monthly financial statements.
ACTION TAKEN: 11-Jun-12 10:42 am
All Governmental Funds Combined Statement of Revenues, Expenditures and Changes Fund Balance Revenues by Source, Expenditures by Function MONTHLY BUDGET
2011 - 2012 May MTD May YTD May YTD % Budget 3 Actual Actual Enc/Com Balance Exp 2010 - 2011
Revenues by source Property taxes 81,570,578 0 81,570,780 0 202 100.00 78,110,338 Local sources 3,098,435 199,576 2,893,023 0 (205,412) 93.37 2,674,950 Intermediate sources 109,640 0 0 0 (109,640) 0.00 1 State sources 144,257,510 11,084 140,794,477 0 (3,463,033) 97.60 153,697,696 Federal sources 29,454,872 1,912,930 15,712,087 0 (13,742,785) 53.34 18,078,713 Other sources 595,105 0 1,587,675 0 992,570 266.79 414,381 Total revenues 259,086,140 2,123,589 242,558,042 0 (16,528,098) 93.62 252,976,080
Expenditures by function Instruction Regular instruction 89,516,467 7,532,371 72,272,919 131,580 17,111,967 80.88 91,712,876 Vocational instruction 4,577,451 431,616 3,608,526 50,839 918,086 79.94 4,030,152 Special instruction 37,610,958 3,459,007 31,109,798 39,146 6,462,014 82.82 34,865,504 Other instruction 6,236,442 665,181 4,955,027 19,267 1,300,682 79.76 5,528,765
Total instruction 137,941,318 12,088,176 111,946,271 240,832 25,754,215 81.33 136,137,297 Support service Pupil services 13,444,313 1,199,814 11,085,196 10,293 2,348,824 82.53 12,650,880 Libraries & instructional support 11,822,063 1,045,446 10,124,272 58,050 1,639,741 86.13 11,641,433 General administration 2,152,918 152,770 2,021,945 20,588 110,385 94.87 2,202,203 Building administration 10,409,464 934,038 9,918,801 8,641 482,022 95.37 11,108,371 Business & operations 39,522,562 4,112,450 35,560,059 763,906 3,198,597 91.91 47,176,857 Central services 6,734,979 616,116 5,262,384 242,163 1,230,432 81.73 7,435,564 Insurance 1,098,136 20,659 813,184 0 284,952 74.05 504,615 Debt payments 17,111,690 5,834 12,800,837 41,778 4,269,076 75.05 6,481,788 Other support services 619,346 20,233 277,212 17,457 324,677 47.58 212,629 Food service 8,424,020 612,180 5,567,223 18,701 2,838,096 66.31 4,817,491 Community service 992,604 116,672 867,017 17,820 107,766 89.14 397,092
Total support services 112,332,096 8,836,213 94,298,129 1,199,398 16,834,568 85.01 104,628,923
Non-Program transactions 7,703,397 48,009 1,091,599 0 6,611,798 14.17 1,167,515
Total expenditures 257,976,810 20,972,398 207,335,999 1,440,231 49,200,580 80.93 241,933,735
Excess (deficiency) of revenues over 1,109,330 (18,848,808) 35,222,043 (1,440,231) (23,446,365) 11,042,345 expenditures
Other financing sources (uses) Transfer from other funds 31,613,074 0 0 0 31,613,074 0.00 1,992 Other financing sources 7,569,154 400,000 7,969,154 0 (400,000) 105.28 12,774,847 Transfer to other funds (31,672,168) 0 0 0 (31,672,168) 0.00 (1,992)
Total other financing sources (uses) 7,510,060 400,000 7,969,154 0 (459,094) 106.11 12,776,839
Net change in fund balance 8,619,390 43,191,197 23,819,184 Fund balance beginning of year 24,898,582 24,898,582 Fund balance end of year 33,517,972 68,089,779 11-Jun-12 10:56 am
General Fund Combined Statement of Revenues, Expenditures and Changes Fund Balance Revenues by Source, Expenditures by Function MONTHLY BUDGET
2011 - 2012 May MTD May YTD May YTD % Budget 3 Actual Actual Enc/Com Balance Exp 2010 - 2011
Revenues by source Property taxes 76,722,003 0 76,722,205 0 202 100.00 74,431,322 Local sources 824,347 23,504 756,142 0 (68,205) 91.73 637,815 Intermediate sources 109,640 0 0 0 (109,640) 0.00 1 State sources 131,364,365 11,084 131,220,437 0 (143,928) 99.89 144,162,569 Federal sources 16,879,586 1,050,154 6,248,261 0 (10,631,325) 37.02 7,526,902 Other sources 573,258 0 1,587,675 0 1,014,417 276.96 283,150 Total revenues 226,473,199 1,084,742 216,534,720 0 (9,938,479) 95.61 227,041,758
Expenditures by function Instruction Regular instruction 88,979,779 7,506,304 71,901,129 131,580 16,947,070 80.95 91,007,008 Vocational instruction 4,536,451 425,323 3,576,256 50,839 909,356 79.95 3,976,087 Special instruction 44,936 4,559 31,163 0 13,773 69.35 49,518 Other instruction 6,123,676 645,035 4,869,252 12,819 1,267,243 79.72 5,522,433
Total instruction 99,684,842 8,581,221 80,377,799 195,239 19,111,804 80.83 100,555,046 Support service Pupil services 8,229,296 750,044 6,927,870 8,604 1,292,822 84.29 7,828,688 Libraries & instructional support 9,374,778 816,584 7,355,912 57,013 1,961,853 79.07 8,553,665 General administration 2,072,604 148,594 1,982,898 20,588 69,118 96.67 2,190,152 Building administration 10,316,546 922,407 9,828,783 8,278 479,485 95.35 11,107,540 Business & operations 32,868,233 3,055,687 29,264,990 762,296 2,840,947 91.36 30,922,210 Central services 6,613,226 608,260 5,187,070 242,163 1,183,993 82.10 7,421,459 Insurance 890,139 20,659 813,184 0 76,955 91.35 504,615 Debt payments 6,621,178 5,834 2,750,141 41,778 3,829,258 42.17 2,237,662 Other support services 619,346 18,504 277,212 0 342,134 44.76 212,629
Total support services 77,605,346 6,346,574 64,388,060 1,140,720 12,076,566 84.44 70,978,621
Non-Program transactions 7,571,363 35,679 962,560 0 6,608,802 12.71 1,058,945
Total expenditures 184,861,550 14,963,473 145,728,419 1,335,958 37,797,173 79.55 172,592,611
Excess (deficiency) of revenues over 41,611,649 (13,878,731) 70,806,301 (1,335,958) (47,735,651) 54,449,147 expenditures
Other financing sources (uses) Transfer from other funds 178,989 0 0 0 178,989 0.00 1,992 Other financing sources 0 0 0 0 0 0.00 6,377,432 Transfer to other funds (31,445,248) 0 0 0 (31,445,248) 0.00 0
Total other financing sources (uses) (31,266,259) 0 0 0 (31,266,259) 0.00 6,379,424
Net change in fund balance 10,345,390 70,806,301 60,828,571
Fund balance beginning of year 20,207,864 20,207,864 Fund balance end of year 30,553,253 91,014,165 Please approve the following disbursements for May 1 - 31, 2012
Beginning Ending Account Check Number Check Number Amount General Fund 64575 65843 4,840,972.53 Payroll - Direct Deposit 97828558 97863800 5,355,754.51 Payroll - Non-Direct Deposit 97861781 97832926 1,663,106.37 Social Security and Medicare 816,207.52 WRS 1,210,244.43 Debt repayment 2,922,705.40
Total Disbursements 16,808,990.76
Please approve the following receipts for May 1 - 31, 2012
Account Amount General Fund 2,105,171.10 Debt Borrowing/Investments
Total Receipts 2,105,171.10
Detailed reports are available for review at the School District offices in the Business Services area. All disbursements and receipts noted above are within the limitations described in Board Policy Executive Limitation - 6 and legally delegated to the administration through the Chief Executive Officer or his/her delegate. RACINE UNIFIED SCHOOL DISTRICT BOARD OF EDUCATION JUNE 18, 2012 TEACHING AND LEARNING
AGENDA ITEM: Overnight Field Trips
PRESENTING: Jeff Weiss, Assistant Superintendent-Elementary Ed. Bethel E. Cager, Assistant Superintendent-Secondary Ed.
DESCRIPTION: See attached database.
FISCAL NOTE: See attached database.
RECOMMENDATION: Approval of the Overnight Field trips as listed.
ACTION TAKEN: Overnight Field Trips for 6/18/12 BOE Mtg.
Student School Teacher Group Destination Dates Lodging # of Students # of Staff # of Non-Staff Male Female Male Female Male Female M. Varsity Pom Kenosha, 7/26/12- Carthage 1 Park HS Mrkvicka Pon Squad WI 7/29/12 College 0 33 0 1 0 2 M. Varsity Pom 8/16/12- Embassy 2 Park HS Mrkvicka Pon Squad Chicago, IL 8/18/12 Suites 0 33 0 1 0 2 Comfort Appleton, 8/13/12- Inns & 3 Case HS C. Kuranz Girls Tennis WI 8/14/12 Suites 0 12 0 2 0 0 Park Milwaukee, 7/11/12- UW 4 Park HS L. Shaler Cheerleading WI 7/14/12 Milwaukee 1 21 0 2 1 1 DECA/ The D. Marketing Madison, 7/24/12- Concourse 5 Case HS Cronkright Class WI 7/25/12 Hotel 1 2 1 7 0 0
Event Multi- Gender No. of Days District Student Cost Annual Objective/Purpose Chaperones (Before fund yes/no Subs Lost Cost* raising) Trip Badgerette Pom Pon, Inc. hosts camp/competition for instruction and presentation of routines. It also manifests team-building, organizational & 1 yes 0 0 $0.00 $300.00 yes leadership skills.
2 yes 0 0 $0.00 $150.00 yes Competition 3 yes 0 0 $0.00 $15.00 yes Varsity Tennis Match/Tournament 4 yes 0 0 $0.00 $304.00 yes To learn routines and team building skills for upcoming cheer season. 5 yes 0 0 $0.00 $0.00 yes To train officers and leaders in DECA organization. $0.00 4245 Personnel
District Network Use Policy
This District Network Safety Policy (“Policy”) has been put in place to: prevent unauthorized access and other unlawful activities by users on the network and online; prevent unauthorized disclosure of or access to personal and other sensitive information; and to comply with the Children’s Internet Protection Act (“CIPA”). As used in this Policy, “user” includes anyone using the District’s “network”, which includes but is not limited to all wired and wireless computers, Internet access points, email, peripheral equipment, and any other forms of direct electronic communications or equipment provided by the District or when accessed by a District device. When connecting to the network on a personal device such as a laptop or cell phone, the user is subject to the rules and regulations set forth in this Policy. Only current students and District staff are authorized to use the network.
The District uses technology protection measures to block or filter, to the extent practicable, access of visual depictions that are obscene, pornographic, and harmful to minors over the network. The District reserves the right to monitor a user’s network activities and to access, review, copy, store, or delete any electronic communication or files and disclose them to others as it deems necessary. A user should have no expectation of privacy regarding his/her use of District property, network and/or Internet access or files, including email.
1. Access Policy Access to the network is provided primarily for educational purposes. All current District personnel will have access to the network and the Internet. By using the network, a user has agreed to adhere to the terms and conditions as listed in this Policy. While reasonable personal use will be permitted, users should use non-District networks (e.g., home internet, cell phone provider, etc.) for extensive or recurring activities that are not related to educational purposes. Access and use of the network is a privilege, not a right. A user may lose the privilege of using the District’s network due to violation of this Policy, as determined by the District. If a user is uncertain about whether a particular use is acceptable or appropriate, he/she should consult appropriate District personnel.
All District staff are expected to follow District guidelines for District network use.
2. Unacceptable Uses of the District Network The following are examples of inappropriate activity on the District network. The District reserves the right to take immediate action regarding activities that:
Page 1 of 5 4245 Personnel a) create security and/or safety issues for the District, students, employees, schools, network or computer resources; b) expend District resources on content without administrator approval; c) reveal any District user names or passwords to others; d) violate any state or federal law or municipal ordinance, such as: accessing or transmitting pornography of any kind; obscene depictions; harmful materials; materials that encourage others to violate the law; confidential information; or copyrighted materials; e) commit criminal activities that are punishable by law (e.g., unauthorized use or copying of information and downloading of music); f) purposefully or knowingly circumvent District web filters (e.g., using proxy sites); g) sell or purchase illegal items or substances; h) post, send or store information online that could endanger others (e.g., bomb construction, drug manufacturing); i) obtain and/or use anonymous email sites; spamming; spreading viruses;) j) cause harm to another person or damage to his/her property, such as: 1) use profane or abusive language; threaten, harass, or make damaging or false statements about another person; or access, transmit, or download offensive, harassing, sexist, racist or disparaging materials; 2) delete, copy, modify or forge another person’s user names, emails, files, or data; disguise one's identity, impersonate another user, or send an anonymous email; 3) damage computer equipment, files, data or the network in any way, including intentionally accessing, transmitting or downloading computer viruses or other harmful files or programs, or disrupting the network or any computer system performance; 4) use any District computer to conduct hacking, cracking, or vandalizing of programs or computers internal or external to the District, or attempt to access information protected by privacy laws; or 5) transmit "chain letters" or any type of "pyramid schemes". 6) engage in uses that jeopardize access or lead to unauthorized access into another person’s accounts or other computer networks, such as: a. use another person’s account password(s) or identifier(s); b. interfere with another user’s ability to access his/her account(s); or c. disclose another person’s password to others or allow others to use another person’s account(s). 7) attach unauthorized equipment to the District-secured network; 8) use the District network for commercial purposes: a. personal financial gain;
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b. personal advertising, promotion, or financial gain; or c. conduct for-profit business activities and/or engage in non- government related fundraising or public relations activities such as solicitation for religious purposes or lobbying for personal political purposes. 9) the District determines as inappropriate.
3. Special Considerations a) Anti-Cyber Bullying Cyber bullying, which is sometimes referred to as online social cruelty or electronic bullying, is a new issue facing students and staff. The District recognizes the important role that it has in keeping its students and staff safe online both in the classroom and at home. Most instances of cyber bullying move from online to the classroom creating a negative learning environment. Many forms of cyber bullying fall under the auspices of this Policy; however, the District feels it is important to address this new issue directly. Acts of bullying which originate from outside the school (e.g., home) using the network or other means and which affect a user or a student’s studies at school are subject to investigation and, if necessary, discipline by the District.
b) Social Media Use of any social media, (e.g., forums, chat rooms, instant messaging, Facebook, Twitter, and other forms of direct electronic communication, etc.) is primarily limited to educational use. The District recognizes the importance of healthy communication and collaboration, and the use of social media should be used only in a responsible fashion, and in accordance with this Policy.
4. Penalties for Improper Use or Violation of this Agreement The use of a District account is a privilege, not a right, and misuse will result in the restriction or cancellation of the account. All users of the District’s electronic resources are required to comply with the District’s policy and procedures. Violation of any of the conditions of use explained in this Network Use Policy could be cause for disciplinary action, including suspension, loss of employment, and suspension and revocation of network and computer access privileges. All illegal activities will be reported to the police and full cooperation from the District will be given.
5. Education It shall be the responsibility of all members of the District staff to educate, supervise and monitor appropriate usage of the online computer network and access to the network and the Internet in accordance with this Policy, the Children’s Internet Protection Act, the Neighborhood Children’s Internet
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Protection Act, and the Protecting Children in the 21st Century Act.
The District or designated representatives will provide training for users who use the District network. The training provided will be designed to promote the District’s commitment to:
a) The standards and acceptable use of the network and the Internet services, as set forth in this Policy; b) User safety with regard to: 1) safety on the Internet; 2) appropriate behavior while online, on social networking websites, and in chat rooms; and 3) cyberbullying awareness and response. c) appropriate use of copyrighted material; d) Compliance with the E-rate requirements of the Children’s Internet Protection Act (“CIPA”).
Note: See also Policy 5162: District Network Use Policy for Students
Legal Reference:
Children’s Internet Protection Act and Neighborhood Children’s Internet Protection Act: 20 U.S.C. §6777
Protecting Children in the 21st Century Act: 15 U.S.C. § 6551.
Administrative Regulation adopted: January 22, 2002 Administrative Regulation edited: June 26, 2003 Administrative Regulation revised/renumbered:
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Racine Unified School District Network Use Agreement
Employee
I acknowledge receipt of this policy.
Employee Signature: ______Date: ______
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