City of Eagle Point Friday Letter – February 5, 2021

ADMINISTRATION – AARON PRUNTY, CITY ADMINISTRATOR City Recorder, Cindy Hughes, CMC

The February 23rd City Council meeting will be held at 6:00 p.m. via teleconference as a precaution against the spread of COVID-19. The following items will be presented, discussed, or deliberated:

 Resolution No. 2021-09. A Resolution authorizing the temporary closure of City Hall and cancelling or postponing nonessential public meetings; and rescinding Resolution No. 2020-15.

 Resolution No. 2021-10. A Resolution proclaiming Arbor Week as April 5-9, 2021 in the City of Eagle Point, Arbor Day Celebration on April 9, 2021, and authorizing the Mayor to sign the Arbor Day Proclamation.

 Resolution No. 2021-11. A Resolution authorizing a Job Description and Compensation Wage Scale for a Community Development Director position.

 Discussion regarding the South Shasta Avenue and Alta Vista Road Intersection.

UPCOMING MEETINGS City Council – February 23rd – 6:00 p.m. – Teleconference from City Hall - Public Access by texting CALL ME to receive a call back to join the meeting or dialing (617) 691-8419. Do not dial “1” first unless calling from a landline. City Council – Special Study Session on Goal Setting – March 2nd – 6:00 p.m. – Zoom webinar from City Hall. Link will be available on the website prior to the meeting. Community Development Commission – Next meeting date to be announced – 5:00 p.m. Planning Commission – Next meeting date to be announced – 6:00 p.m.

UPCOMING EVENTS Arbor Day Celebration – April 9th at 3:00 p.m. in Lucas Park.

1 FINANCE – MELISSA OWENS, FINANCE DIRECTOR Finance, Budget and Projections The 2020/2021 budget year is well underway. Updated 10-year projections are underway as well. We have closed the 2019/2020 fiscal year. The updated projections will be monitored closely as we proceed through these uncertain times.

Staff is working on the budget for 2021/2022. Staff anticipates presenting a balanced budget to the Budget Committee in May 2021.

CARES ACT Funds The City of Eagle Point allocated $90,000 of our CARES ACT funds to 3 agencies that will help our citizens, ACCESS, St. Vincent de Paul and Mercy’s Gate Rouge Valley. $60,000 was designated to assist City of Eagle Point utility customers. The other $30,000 is available to help citizens with other utility bills, rent, mortgage payment or other utility bills that have fallen behind due to the COVID-19 pandemic. All three agencies have funds remaining to assist our citizens.

Staff continues to work with customers to ensure customers are not falling behind on their utility accounts. On 2/11/2021 we mailed out another 24 disconnect notices for customers who owed 3+ months (not included in previous mailing). We will be hanging approximately 20 door tags soon.

At the February 23, 2021 City Council meeting, staff will be requesting that the resolution that temporarily halted utility shut offs be rescinded. Funds have been donated to agencies to assist with financial hardships. Staff will continue to work customers who are suffering due to the pandemic.

Municipal Court Municipal Court has had a large increase in the volume of people not paying their fines. The Court has been lenient. However, there were more than 300 citations that have gone unpaid and there was no correspondence with the court. More than 300 letters were sent last week. If they fail to pay, the fines will be turned over to collections. Municipal Courts used to have the option of suspending driver licenses for nonpayment of fines. That is no longer an option. Collection agencies are the only option for collecting past due fines.

Court sessions have been on hold due to Governor’s orders and other regulations. We hope to start court sessions again soon. We have been working with people via email and phone to help them with resolution of their citations.

Human Resources The Police Department has been recruiting for Police Officers. We had hoped to hire experienced (lateral) Police Officers. We had no success with finding lateral Officers. We had one new officer start on February 1, 2021. We issued a conditional offer to another candidate as well. The background is in process.

2 With the transfer of Sergeant LaFord to the Public Works Department, we will be working to fill the position as well.

COVID-19 There has been much discussion related to the requirements and regulations regarding COVID- 19 in previous reports. Staff has been diligent about following all rules and regulations. Jackson County continues to be listed in the extreme category, which is the most restrictive category.

We have had two cases reported that are City of Eagle Point employees. They are currently isolating. We were required to identify any employees that they were within 6’ of for a period of 15 minutes or longer. The employees were identified and now in quarantine. If an employee exhibits symptoms, 10 days of isolation is required. If an employee quarantines and does not develop symptoms the quarantine is 14 days.

We have been in contact with any outside vendors and either changed or postponed any contact.

Here are a few statistics for January 31, 2021  Business Licenses o 477 licenses issued . 191 inside city limits . 286 outside city limits . 0 online payments . 110 registered online users

 Municipal Court o 24 new citations were issued and cited to appear in Eagle Point Municipal Court. o 22 paid their ticket online o $8,959.60 received from collection agencies o 339 violations sent to collections

 Utility Billing o 3,446 utility accounts were billed o 44 residents changed addresses (People moved in or out) o There are currently 10 meters that are shut off for nonpayment. These meters have been locked off for more than one month o 19 Lien Searches. Lien searches are conducted by a title company when there is the sale or refinance of a property.

 Electronic and Online billing and payment options o 673 Customers received their utility bills by email o 535 Customers paid their utility bill by automatic bank draft o 1073 Customers paid their utility account online

 Building Permits (Single Family Residential – Full Home Permits) o 8 Single Family Residential permits were issued

3 o 47 Single Family Residential permits issued year to date (Budgeted for 50) o 60 Single Family Residential permits issued last fiscal year o 0 paid for their building permit online o 84 registered online users

4 POLICE – DARIN MAY, POLICE CHIEF Eagle Point Police Department

Crime Prevention – Scam Alert Our friends at Tekmanagement have alerted us to a new scam making the rounds. Here’s a popular phishing scenario: You receive an email with a link. The link takes you to a phony login page with the name and logo of a legitimate website. Once you submit your username and password, the information is sent straight to the bad guys. Cybercriminals love to use these phony look-alike login pages to steal your credentials and access sensitive information. Now cybercriminals have developed a way to make look-alike pages even more convincing. Scammers use a special tool to automatically display your organization’s name and logo on the phony login page. They can even use this tool to populate your email address in the corresponding login field. This creates a false sense of security because many legitimate websites remember your username if you have logged in previously.

While this is an advanced attack, you can still stay safe by practicing the tips below:  Never click a link in an email that you were not expecting.  Remember that any site, brand, or service can be spoofed.  When you’re asked to log in to an account or online service, navigate to the official website and log in. That way, you can ensure you’re logging in to the real site and not a phony look-a-like.

Crime Prevention-Vehicle Theft We would like to remind our residents that it is never a good idea to leave vehicles running unattended. Unfortunately, we are not immune to vehicle thefts in our area and thieves actively prey on the sense of small-town safety where residents leave vehicles unsecured and/or running. Recently we have seen an uptick in thefts/attempted thefts of vehicles left running in driveways unattended to warm up in the early morning hours. As a rule, it is best to only have your vehicle running while you are in it. Community Outreach with Fire District #3 For many years we have enjoyed a great working relationship with our friends at Fire District #3. We greatly appreciate our partners- in-public safety, and this year we have big plans to work together to facilitate joint community outreach, distribute information and resources, and team-up for more outreach initiatives and events (as the pandemic allows). We hope this partnership provides a great benefit to our residents as our two agencies work together to meet the needs of our growing community. Below is some information on how to prepare your home for fire season, written by Deputy Fire Marshal Mark Northrop.

In 2020 Jackson County residents experienced unprecedented fire loss. Many assumed that wildfire could not reach into urban and suburban communities. The Alameda and Central Point fires have taught us otherwise. Hundreds of homes in Central Point last year were directly in the path of fire carried by high winds, grass and brush. These natural contributors worked together to

5 create “Ember Storms” that spread the fire fast and over great distances. While we cannot control the wind, we can control and manage the fuels that create the embers.

Now is the time to think about wildfires. It’s the time to prepare, plan and actively protect our homes and communities. This preparation ensures that you are ready should evacuation orders be given. Look to the tips below to make sure your home and your community is ready when fire seasons starts.

Ways You Can Increase Your Homes Survivability:  REMOVE leaves, pine needles, and other flammable material from the roof, gutters, and on and under the deck to help prevent embers from igniting your home.  SCREEN areas below decks and porches with 1/8” wire mesh to help prevent material from accumulating underneath.  COVER exterior attic and soffit vents with 1/8” wire mesh to help prevent sparks from entering your home.  ENCLOSE eaves to help prevent ember entry.  INPSECT shingles or roof tiles. REPLACE missing shingles or tiles. COVER ends of tiles with bird stops or cement to help prevent ember penetration during a wildfire.

Preparing the Landscape Around Your Home  REMOVE dead vegetation and other flammable materials, especially within the first 5 feet of the home. KEEP your lawn hydrated and maintained. If it is brown, cut it down to help reduce fire intensity.  PRUNE tree limbs so the lowest branches are 6 to 10 feet above the ground to help reduce the chance of fire getting into the crowns of trees.  MOVE construction material, trash, and woodpiles at least 30 feet away from the home and other outbuildings. DISPOSE of branches, weeds, leaves, pine needs, and grass clippings that you have cut to reduce fuel for fire.

For more tips on how to protect your home this season and to learn more about a FireWise landscape, visit www.firewise.org. Information is also available on our website at www.jcfd3.com or by calling Fire District 3 at (541) 826-7100.

Community Outreach – Addressing the Opioid Crisis According to the National Safety Council, drug overdose is the No. 1 cause of unintentional death in the United States. In 2018, over 67,000 people died from drug overdoses. The main driver of these deaths is opioids – including prescription opioids, heroin, and fentanyl and its analogues. People who take prescribed opioids, even as directed, may build up a tolerance. When pain has subsided, some people find it easy to stop taking them and others find it harder to quit. Some people who find it harder to quit may continue to take opioids for longer than necessary, or may develop an opioid use disorder. Over 50%

6 percent of people who have misused prescription opioids reported getting them from friends or relatives. Most people don't even know that sharing opioids is a crime. People who take opioid pain relievers for too long or in doses too large are more at risk of developing an opioid use disorder and are more likely to die of drug overdose. The National Survey on Drug Use and Health found that 9.9 million people ages 12 and older misused prescription opioids in 2018, and an estimated 2 million people had an opioid use disorder.

Opioids: By the Numbers The term “opioid” includes both prescription pain relievers (Vicodin, Percocet, OxyContin, etc.) and illicit drugs (heroin, illicitly manufactured fentanyl, etc.). Some of these substances are derived from the poppy plant (natural or semisynthetic opioids), while others are fully synthetic (they don’t occur naturally).

The most recent data (from 2017) shows us that:

 The majority of preventable drug overdose deaths involve opioids (70%); opioid deaths totaled 43,036  Preventable opioid overdose deaths increased 14%, and 633% since 1999  Fentanyl accounted for 26,211 preventable deaths, representing a 48% increase in 2016  Heroin accounted for the second highest number of deaths, claiming 14,762 lives

Learn How to Help Keep Loved Ones Alive The National Safety Council provides answers for families, resources for employers and prescribers, and information to help keep you safe at home and in your community:  Research indicates people who take opioid pain relievers may quickly develop a tolerance to and dependence on this class of drug.  Talk to children about taking prescription drugs that weren't prescribed  Learn about safe storage and safe disposal of medications  Learn why ibuprofen and acetaminophen when taken together form one of the strongest oral treatments for pain and how opioids delay recovery from injury or surgery

The Good News Opioid use disorders ARE treatable, and recovery is the expected outcome of treatment, as it is for other medical conditions. People can go on to live a healthy, successful life as they pursue recovery. If you or a loved one is in need of assistance, the Substance Abuse and Mental Health Services Administration has a 24-hour crisis line: (800) 662-HELP (4357). Connect with a treatment center, or visit https://findtreatment.samhsa.gov/ to find treatment. Don’t wait until it is too late.

Be sure to properly dispose of unused prescription medication to prevent misuse. We have a prescription drop box in the lobby of our station, located at 17 S. Buchanan Ave., Eagle Point. It’s free to dispose of unused medication, which is then properly and safely destroyed.

7 Code Enforcement During February we have been working on abatement plans, investigating complaints, and closing out cases from prior months. We have been busy working on new cases including animal problems, parking violations, abandoned vehicles, junk accumulation cases, public safety hazards, and neighborhood disputes/complaints. In addition, we have been handling many calls from citizens with questions regarding codes and ordinances. We continue to make progress working with residents on long term abatement plans, and work with property owners on chronic nuisance property issues. We have also been providing assistance to patrol, working on community initiatives, and collaborating with other agencies for community support.

8 PARKS AND REC/PUBLIC WORKS – ROBERT MILLER, P.E., PUBLIC WORKS DIRECTOR Public Works Update Operations We are continuing to prune trees, and our Parks crew is acting as our muscle. I know I am repeating myself from last week, but it bears repeating.

We are pruning street trees according to ordinance for keeping our right-of-ways clear. This means a 10 foot clearance above sidewalks and streets. These measurements allow garbage trucks, school bus, and street sweeper traffic to avoid damage to both the trees and the equipment. While the sidewalk may not see many 10 foot people, it would look silly to prune 10 foot on street side and 7 foot over sidewalk.

We understand that tree pruning can look rough when it is happening. We have staff trained in proper pruning techniques for the greatest benefit to the trees we have and their intended appearances. The City of Eagle Point is a member of the Tree City USA community and we strive to keep to the standards they set.

Where we prune is a matter of priority. We focus on the highest profile streets and work our way into the neighborhoods. We just finished Robert Trent Jones Jr. Blvd. and Crystal Drive and will be moving into St. Andrews Way next week.

We performed standard maintenance in the parks these last weeks, cleaning leaves and emptying trash. Bathrooms are being cleaned and sanitized daily.

Our labor crew received their study materials for their Parks Equipment Inspection Course. They are already developing a more comprehensive program to inspect and maintain our playground equipment.

The crew took care of a few locations around town that needed some weed eating and path maintenance.

9 Work is in progress to plant a milkweed garden to attract the Monarch butterflies that migrate through here. There is some discussion about cultivating more milkweed and learning to avoid it in our maintenance operations. We are still waiting on slide parts for Chamberlain Park.

Water System We will be posting door hangers for potential water shut-offs this week.

In news of our regular maintenance, the water crew is replacing old meter registers to modernize our system. They also performed some fire hydrant maintenance, oiling and greasing the turning parts and exercising the valves.

We repaired a blow off on Onyx that was sticking up out of the ground pretty far and replaced it with one that can be concealed in a meter box. We put in a shorter one that should be a little more protected.

A blow off is a device that allows us to release water from the end of a line that might not get continuous circulation. Opening these periodically helps us keep the water tasting great and to take system samples, if needed.

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A new water service was installed on Echo Way. We do this by attaching a valve to the main with a metal band, and drilling into the water main with a special drill that allows us to close the valve after puncturing the live main. Then we hook up the service and a new home has water.

Streets The crew was out operating the Vactor in support of a water service feature, when they recalled a storm drain that wasn’t draining. They opened the access hatch to the storm catch basin on Pebble Ck., and found it in bad need of cleaning.

11 We have had some issues with vandalism this week. I won’t focus on who is doing what, but our crews are doing what we can to take care of it. These signs are an example. This sign was a replacement. A $60 sign over $.50 worth of spray paint.

You may notice lots of paint on the ground on the streets in the area of Alta Vista. We are painting locate marks to indicate underground utilities for the organization that bought the Inn at Eagle Point property.

We were able to hang a few new Veterans’ banners this week and the crew replaced many of our US and State flags. We do dispose of flags at Memorial Gardens, where they follow appropriate protocols for disposing of flags.

The first round of pre-emergent weed control has been applied. All city right-of-ways are treated for the prevention of many invasive weeds.

COVID-19 We are continuing to sanitize all city facilities on a regular schedule, with many facilities cleaned daily and others at least twice a week. We are continuing to follow state guidelines for COVID- 19 protocols.

We started a little extra sanitation on Thursday, just because we felt we could.

Added Information: We are continuing to digitize our safety manual so that we can have the safety committee update it. The Public Works Operations Supervisor attended a 2 day national APWA Storm water summit online. This is a best practices storm water management meeting where techniques for monitoring and mitigating storm water issues.

The purchase of the new service truck has been approved by City Council and we are starting the purchase process.

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Our new radar traffic signs have also been approved by council and purchased from Elan Signs.

Capital Improvement Program

Emergency Water Supply Plan RH2 Engineering is coordinating the high level review of the existing water system, and will outline future improvements needed for Phase 1 of an Emergency Water Supply. The draft plan was completed February 4, 2021, and was reviewed by staff. The plan will be presented at a future Council meeting for review and comments.

Golf Course Stormwater Master Plan Public Works/Engineering is currently preparing the request for qualifications (RFQ) to select a consultant firm to prepare a master plan for the Golf Course stormwater basin. The goal is to have a consultant firm selected and begin the study in April of 2021.

Design Palima Water Line Extension Phase 1 of the Palima Water Line Extension was approved at the February 9, 2021 Council meeting. Staff coordinated with Medford Water Commission (MWC) for extending the city water main from Sterling Heights, through part of the MWC easement, and connecting to Palima Drive. The new line will allow for abandonment of a problematic waterline that extends from the 3.6 MG pump station down to connect to the current MWC emergency tap, and all the residents on Palima Drive. Not only will this new line provide for reliable water service to the residents on Palima Drive and eliminate emergency call outs for Public Works, the small project is part of a larger effort that will allow for transference of water from the high pressure zone to the low pressure zone in the event of an emergency. The new waterline and abandonment of the old line will also allow for future development of the area.

An accelerated plan was prepared by CEC Engineering to construct the new waterline through a residential lot on the corner of Azure and Sterling Heights, Phase 1 of the Palima Watermain Extension. The Building Permit for the lot was approved by the City, and the contractor for the house prepared an estimate to construct the waterline in conjunction with the house construction. Materials have been ordered, and construction should begin soon for the waterline.

13 Stevens Road at Robert Trent Jones ADA Ramps Design is just about completed by CEC Engineering Consultants to construct ADA ramps at Robert Trent Jones Boulevard and Stevens Road. A project proposal (budget) for engineering, right of way, and construction will be presented at a future City Council meeting. Two small sections of right of way will be needed to complete these improvements.

Buchanan Avenue ADA Ramps Design has been completed by Century West Engineering for the ADA ramp improvements at the corner of Linn/Loto/Buchanan. The project is anticipated to be advertised for construction in early Februry. Bid results will be presented at a future Council meeting. The improvements will allow completion of the crosswalk striping for the last leg of the intersection.

Construction Napa Street Curb and Gutter A small project is being advertised to place curb and gutter at 25 Platt. The project was delayed for a possible Safe Routes to School project at the intersection (which would have modified the corner ADA ramp and part of the curb and gutter). The project with minor paving is being combined with the E. Main Street/Stevens Road concrete work (driveways). Advertising and construction is anticipated in February.

14 Construction Close Out 2020 Pavement Management Program The 2020 Pavement Management Program is complete! Project close out for the 2020 Paving is being finalized. The final map for 2020 is included (below). The patch paving was not indicated, only the major overlays.

Work on the 2021 Pavement Management program has started by the City Engineer. This includes an analysis of the previous streets completed for the second 5-year program in 2018, 2019, and 2020. Coordination on the chip seal with Jackson County Roads, and the potential MicroCoat l locations is in progress.

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A presentation on the program to date, and proposed pavement maintenance program for 2021 will be presented at a future Council meeting. Special thanks to Rogue Valley Council of Governments for preparation of our mapping. A continued update of the street format will provide clearer information to the public and contractors completing the work.

East Main Street/Stevens Road Improvements  ODOT is closing out the main contract for E. Main Street Stevens Road.  Nazarene Parking Lot Repairs – Solicitation for Quotes TBD. Survey completed of the existing parking lot.  Main Street Driveways – Solicitation for Quotes TBD.

Budget Public Wotks continues to review this year’s budget for purchase and projects. Unless a large capital project span multiple years, Public Works/Engineering attempts to have all projects advertised by March, including major purchases.

With the current development/construction market Public Works/Engineering is also reviewing what projects are essential, and what can be delayed. We anticipate construction prices will be much higher this summer than in 2020. Most of the improvements being considered are development related or emergency preparedness.

Traffic Safety South Shasta Ave at Alta Vista South Shasta Avenue and Alta Vista are both currently classified as arterials, with increasing concerns over near miss accidents at the intersection. Southern Oregon Transportation Engineering, LLC analyzed the intersection and determined the minimum sight distance is met for the intersection, but not the desirable sight distance in either direction for the current configuration. Operationally, the level of service in February of 2020 in the morning was “D.” Two accidents were reported over the last 5 years, one related to turning at the intersection.

Three alternatives were analyzed in the recommendation, summarized in the traffic analysis: 1) Restripe the existing intersection, with no widening. 2) Widen the intersection to include a center turn lane and striping improvements. 3) Striping improvements, with an all-way (4-way) stop controlled intersection.

Restriping the intersection (Alternative 1) improves safety by increasing the sight distance, with some improvement to operations. The intersection operates best under the full widening scenario (Alternative 2). Restriping the intersection and adding the stop signs (Alternative 3) improves safety, but reduces the operations (increases delay and back up lengths).

A review of the traffic analysis and alternatives and coordination to date is scheduled to be presented at the next Council meeting.

16 Radar Speed Signs The City has continued to focus safety improvements on Robert Trent Jones Boulevard, from Stevens Road to Alta Vista Road. One of the awareness and traffic calming comments by the community was an additional speed radar sign.

Three radar speed signs have been purchased, one for Robert Trent Jones and two replacements. The radar speed sign would be placed on the northbound side of Robert Trent Jones Blvd., potentially between Valemont Drive and Poppy Ridge Drive. The radar speed sign on S. Shasta will be moved south, before the Arrowhead intersection.

17 ODOT ADA Ramps The City has received a permit request for the ODOT ADA ramp project for the section that includes Eagle Point. Additional information has been requested from ODOT on proposed detours, specifically for Crystal Drive. The encroachment permit will be presented at a future Council meeting prior to construction.

18 DEVELOPMENT SERVICES – MIKE UPSTON, PLANNING DIRECTOR

This map provides an overview of the most active land development projects in the City, with updates in the pages that follow. Home building continues to be steady, with the majority of construction still occurring in the North Barton and Sienna Hills Subdivisions, and various lots within the Eagle Point Golf Community. We have also provided preliminary feedback to developers on potential projects via our PreApplication Review process, including the golf community’s remaining phases, Barton Estates Phase 3 and a cottage home development on Linn Road, and we’re now awaiting formal Planning Applications on those. For commercial development, we’re still expecting to receive a Planning Application soon for a gas station, market & car wash at the southeast corner of Crystal Dr & Hwy 62. We are also likely to see some new utility development coming up, with a wireless communications service provider that is looking to install a series of new pole-mounted antennas at various locations in the community. Our long range work includes tracking housing and population growth, participating with the Rogue Valley Metropolitan Planning Organization on land use and transportation matters, working on the Rogue Valley Active Transportation Plan, coordinating with our regional partners, interfacing with state and federal agencies on a variety of land use matters, interacting with and supporting other city departments, providing staff support to the City Council and Commissions, fielding public inquiries on land use regulations, property development, and a variety of community issues that come up on a daily basis.

19 CURRENT LAND DEVELOPMENT

North Barton Road Subdivision, Phases 1 & 2 Home Building Continues Phase 1 home construction is nearing completion. In Phase 2, the underground utilities, paving and retaining wall are completed, along with progress on the streetlights and a capacity increase in the detention pond. When finished, there will be 30 detached homes & 25 attached homes on this 11 acre site, along with the stormwater pond. “Barton East” Subdivision Wetland Mitigation With the discovery of wetlands in the northern part of this 5 acre extension of the N Barton Rd Subdivision (see the yellow area in the map above), the developer awaits approval of a wetland mitigation plan by the state prior to beginning work in that area. Therefore, this subdivision will be split into two phases so that work can commence on the southern portion of the project site. In the meantime, the City continues review of the civil engineering plans for project infrastructure (water, sewer, storm drainage, power, roads, sidewalks & lights). Once completed, another 22 detached homes will have been built, merging with Shelter View Meadows to the east along Nottingham Terrace and Sheffield Drive.

Sienna Hills Subdivision, Phase 6b Home Building Continues The majority of homes in this subdivision phase (see map at right) have been built, with completion expected by summer. Only Phase 7 to the north remains after this, and that project will have to come through the Planning Commission and City Council before it can proceed. We await a revised Tentative Subdivision Plan application for that one.

20 Mt Pitt Estates Subdivision Infrastructure Completed

This project is in the last stages of the final plat process. The project infrastructure has been mostly completed by the developer and we’ve received drawings (“as- builts”) which show where all of the below-ground facilities have been installed. The City provided a punch list of the outstanding items remaining, including paving the private access road, installing removable bollards at the fire lane, creating a landscape swale along the public roadway frontage, and installation of street lights. We are also waiting for the developer to provide an estimate of costs for the public improvements that will not have been completed when plat signatures are requested, along with a 1-year bond or a written agreement committing the developer to complete those improvements. Those are typically things like street lights, which are most commonly installed at a later stage of project development.

Once these things are completed and the final subdivision plat has been approved and recorded by the County, we’ll be ready to review and approve building permits for home construction.

An illustrative version of the Subdivision Plan is shown above, and below is a photo of the project site looking northeast from Hidden Valley Drive.

21 Eagle Point Golf Community Phase 16a Final Subdivision Plat

Phase 16b Engineering This is a snippet of the lot layout plan included within the civil engineering plan set for the Phase 16b portion of the project (yellow area). Once the project infrastructure work under those plans has been completed and accepted by the City, the developer will submit the final subdivision plat for approval, and the same final steps will occur as they did for Phase 16a. At this point we anticipate infrastructure construction to begin as soon as March.

22 Phases 11, 15, 17 & 18 We have completed PreApplication Review for phases 11, 15, 17 & 18. These areas are colored in green and pink on the plan at right. The anticipated Planning Application will include a tentative subdivision plan review by city staff, the Planning Commission and the City Council to verify compliance with applicable land use policies and regulations. The developer is currently considering whether to submit a separate Planning Application for phase 11, or to bundle it with phases 15, 17 & 18.

Phases 19 & 20 Similar to status on Phases 11, 15, 17 & 18, we have also completed PreApplication Review for phases 19 & 20, and now await the developer’s Planning Application for a formal tentative subdivision plan review, which we expect to also include a site plan review, planned development and associated conditional use permit. At right is an aerial view of the property, and below is a current lot and street layout.

23 Cottage Homes at 713 West Linn Rd PreApplication Review

In addition to the PreApplication Reviews that we are conducting for various large subdivision phases within the Eagle Point Golf Community, we are also doing a small one for the property at 713 West Linn Road. The land owner’s proposal is to construct 6 small detached homes (roughly 800 SF each) there, instead of a 6-unit apartment building which had been considered originally on this R-3 Multi-Family Residential zoned property. The applicant is looking for early guidance prior to submitting a formal Planning Application for Site Plan Review and a Conditional Use Permit, which is a Planning Commission decision in a public hearing.

Potential Future Development/Eastside Hwy 62 Early Planning in Progress

We continue to await a Planning Application for development of a fueling facility, convenience store and car wash on the SE corner of Crystal Dr and Highway 62, shown at left.

The application will be for a Zone Change from the current Residential zone to Commercial, along with a request for Site Plan & Landscape Approval, a Conditonal Use Permit and an adjustment to the southern property line to accommodate the existing detention pond. The City’s review will include verification that the project complies with current land use policies and zoning-related development standards for commercial development, as well as engineering and construction standards, and that it can meet the requirements of other agencies such as Fire District 3, Rogue Valley Sewer Services, and the Oregon Dept of Transportation.

24 The timeline is typically three or four months for this type of Planning Application, with the final decision by the City Council upon receiving a recommendation from the Planning Commission – both in advertised public hearings.

Potential Future Development/ Old Hwy 62 Fielding Inquiries We continue to respond to inquiries from interested parties looking to redevelop the property at 343 Old Highway 62. The land is zoned Heavy Commercial (C-2). It has a very old, worn out home on it from the 1930’s which was grandfathered in as a legal, non-conforming use when the zoning was changed many years ago at annexation from its County residential designation to a City commercial designation. While it has been a residence for a good portion of the time, prospectors feel that it has reached the end of its useful life and believe there may be better investment potential in replacing it with a commercial use as allowed by the zoning. As shown in the legend below, this property lies within FEMA’s 500 Year Flood Zone. That’s better than being within the 100 Year Flood Zone from the standpoint of code requirements and the cost of flood insurance, and not believed to be much of a hinderance to new development. New commercial development is allowed, subject to a Site Plan & Landscape Review by the Planning Commission and then a building permit. Requirements include compliance with the City’s development standards for property within a flood hazard area. We’re waiting for a PreApplication Review request on a specific development proposal so we can provide early feedback.

25 LONG RANGE PLANNING

Rogue Valley Metropolitan Planning Organization (RVMPO) The following were addressed at the February Technical Advisory Committee (TAC) meeting:

1) Election of Officers In accordance with TAC bylaws, the Chair & Vice-Chair were elected to serve for the next year.

2) Amendments to the 2021–2024 Transportation Improvement Program (TIP) Proposed ODOT Amendment in Phoenix: The TAC discussed the Oregon Dept of Transportation (ODOT) proposal to add the OR 99 Coleman Creek – Glenwood project to the 2021–2024 TIP. The nearly one mile long project would upgrade the road from the north terminus of Coleman Creek culvert to Glenwood Road in Phoenix, with road widening for sidewalks and bike lanes, improved pedestrian crossings and new bus stops. RVTD is a partner and has applied for State Transportation Improvement Program (STIP) funds to support the effort. Safe Routes to School (SRS) and Americans with Disabilities Act (ADA) funding are also expected as contributors, leveraging the project budget to approximately $15M (assuming COVID-19 funding approval). If COVID-19 funding is not approved, the design will still be completed, shelved and added to the 24-27 RVMPO STIP request list for funding. ODOT reports that they’ve heard strong support from the community for helping to fully fund this project in the next STIP cycle. However, the TAC believes that there has been insufficient communication/coordination between various stakeholders involved in this project and the broader post-fire recovery area. These include property owners along the highway, ODOT planning & engineering divisions, and entities involved in the redevelopment planning effort spearheaded by the State Department of Land Conservation & Development and many local, regional and statewide partners. A primary concern of the TAC is that the ODOT construction work would happen prematurely - before the planning process has had a chance to inform the best design and implementation outcome for the highway and the properties along it; that it would hamstring the ability to provide for the best possible redevelopment scenario for the larger area between Medford and Ashland. Therefore, the decision regarding whether or not to recommend funding approval to the Policy Committee was tabled until ODOT can show that better coordination is occurring.

3) Unified Planning Work Program for 2021-22 Each year the RVMPO is required to develop the Unified Planning Work Program for the upcoming fiscal year. This document identifies work proposed by major activity and task and includes summary details about expected products. It also identifies all federal, state, and local planning funds that will be expended in the MPO area, including on which tasks. It provides a framework for the coordination of transportation planning efforts within the region. The plan consists of three parts. Part I represents the federally mandated and federally-funded portion of the program to be fulfilled by the RVMPO, plus state and locally-funded work to

26 fulfill state and federal requirements. Part II details additional work that is not federally mandated and is funded by other sources. Part III contains ODOT planning projects within the RVMPO planning area that the agency expects to occur during the 2021-22 fiscal year. Transportation is an important issue for people across our nation. Concerns about increasing demands on the transportation system in an environment of decreasing funding available for capacity expansion, congested roadways, air quality, and the preservation of “quality of life” have prompted debates at all levels of government. In southern Oregon, rapid population growth and development has increased the importance of deliberate transportation planning.

4) RVMPO Dues for FY 2021-22 Each year the MPO assesses dues for each member jurisdiction. The rate, $0.16 per capita, would be a total of $30,316 for the 2021-22 fiscal year. The table at right summarizes population & dues for jurisdictions.

Rogue Valley Active Transportation Plan (RVATP) After a pause in the project, RVATP Technical Advisory Committee (TAC) had meeting #4 in order to review and provide comments on the final draft. In addition to the RVATP, an Appendix with material on the planning process, Rogue Valley context, design guidance, prioritization process, planning-level cost estimates, funding, and programs was also reviewed. A highlight for Eagle Point is the future greenway which will follow along Little Butte Creek (or close to it) out to meet up with future extensions of the Bear Creek Trail and the Rogue River Trail, as depicted with dark green dotted lines on the plan below. Enlarged view on next page.

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Salmon Habitat Map Update The Department of State Lands is seeking comment on an update to Oregon’s Essential Salmonid Habitat Map, as well as a proposed process for more regular map updates. Created with Oregon Department of Fish and Wildlife (ODFW) data, the map identifies streams (incliding our own Little Butte Creek and its tributaries) where fish like Chinook salmon and steelhead trout lay eggs and where young fish grow. To help protect this habitat, a removal-fill permit is usually required for placing riprap, installing culverts, and other activities that remove or add any materials in those streams. DSL is updating the map to reflect current ODFW habitat data. Statewide, about 1,700 additional stream miles will now be designated as essential habitat. They will also be providing regular map updates and additional outreach. Updates would occur as often as yearly and include a public review and comment period. Ongoing engagement with Oregon Tribes and efforts to increase awareness of essential salmonid habitat are also proposed.

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Riparian Area Protection in Eagle Point We are in the early stages of drafting legislation intended to provide better protection and restoration of Little Butte Creek and waters that feed into it within the city limits. The city committed to doing this work in its 2020 - 2025 Total Maximum Daily Load (TMDL) Implementation Plan. The plan is updated every five years by the Public Works Department as required by the Oregon Department of Environmental Quality, with the purpose being to help the city and DEQ monitor water quality in the creek. If endorsed by the Planning Commission and adopted by the City Council, the proposed regulations will be added to Title 17 (Zoning) of the city’s Municipal Code. The purpose of the regulations will be to: 1. Protect and restore the natural aesthetic qualities of the corridor. 2. Protect and restore fish and wildlife habitat. 3. Protect and restore the water quality through control of erosion, sedimentation, temperature and flood management. 4. Comply with the requirements of Oregon Administrative Rule (OAR) 660-023-0090 Riparian Corridors through application of the safe harbor option. 5. Comply with the city’s Total Maximum Daily Load implementation plan and Statewide Planning Goals 5-7, as well as the Federal Endangered Species and Clean Water Acts. If adopted, these regulations will apply to all property along Little Butte Creek and the waterways that feed into it within the city limits. The Little Butte Creek watershed is one of the key fish spawning habitats in the Rogue River Basin, including Salmon and Steelhead which are both threatened species. Unfortunately, agricultural runoff, encroachment of urban development, removal of tree canopy and other vegetation along the creek banks, and storm water runoff increase sedimentation, coliform bacteria, and temperature – all of which threaten fish habitat and health.

The riparian corridor boundary will be proposed to be 50 feet upland from the top of each bank as illustrated at right. Where the corridor includes all or portions of a wetland, the distance to the corridor boundary will be measured from, and include, the upland edge of the wetland.

29 These regulations would apply to the following activities within the riparian corridor boundary: site development and construction; resource enhancement projects; grading, excavating, filling and/or removing soil, cutting, mowing, clearing, burning, or poisoning native vegetation. In addition, removal of native vegetation within a riparian corridor would be prohibited, except that limited vegetation management could be approved by the City. Further, non-native vegetation would be exempt from these regulations. However, in the event that non-native vegetation is to be removed within a riparian corridor, it would have to be replaced with native vegetation as identified on a plan to be reviewed by the City prior to any removal.

Addressing Climate Pollution Last year in March, Governor’s Executive Order 20-04 was passed directing State agencies to do everything possible to help meet Oregon’s goals in reducing climate pollution. The Oregon State Department of Land Conservation & Development (LCDC) believes that how we plan our transportation systems and neighboroods has a significant impact on whether or not the State will be able to reach its climate pollution reduction goals. They are therefore working on updating Oregon's Transportation Planning Rules and related housing and planning administrative rules, and they initiated the rulemaking process at their September 2020 meeting. The rulemaking is focused on strengthening Oregon’s administrative rules about transportation and housing planning, particularly for the eight urban areas with populations over 50,000 people: Albany, Bend, Corvallis, Eugene/Springfield, Grants Pass, Medford/Ashland (this area includes Eagle Point), Portland Metro and Salem/Keizer. As part of the effort, DLCD is holding community conversations in each of those areas. They hope the conversations will help them understand local issues and nuances, and how best to design the rules so local jurisdictions can implement them effectively. For our area, these conversations are expected to begin in April. If You’re Interested - More Information About This The Governor’s office reports that the State isn’t meeting its goals to reduce climate (greenhouse gas) pollution. While some sectors have made significant progress, transportation related climate pollution has increased and if current trends continue, the State believes it will come nowhere near to meeting its 2050 goal. Therefore, on March 10, 2020, the Governor issued Executive Order 20-04, directing state agencies to reduce climate pollution and noted that transportation accounts for roughly 38% of our State’s climate pollution. In response, the Oregon Land Conservation and Development Commission (LCDC) directed the Department of Land Conservation and Development (DLCD) to draft updates to Oregon's transportation planning rules. DLCD was also directed to do the same for statewide housing policy, since LCDC believes that the way neighborhoods are planned plays into climate pollution outcomes as well. Last, LCDC wants to take this opportunity to focus on socio-economic equity issues related to transportation and housing. DLCD has formed a rulemaking advisory committee to help guide rule development, which will focus on reducing pollution while also increasing housing choices. Oregon’s statewide planning system is a partnership between state and local governments. State law and rules direct how local governments develop comprehensive plans, including land use and transportation elements. In order to meet Oregon’s climate pollution reduction goals, state rules and local land use and transportation plans are expected to change. According to DLCD:

30 • Most new development will need to be in neighborhoods where shopping, employment, parks and housing are in closer proximity. These include city and town centers, neighborhoods close to centers and services, and along corridors with good transit service. • Public investments in transportation need to be shifted toward increasing transportation options, making walking, cycling, and transit safer and more convenient. • Transportation system plans need to focus more on providing people with car-free access to services and destinations. • Policies need to ensure the needs of all Oregonians, including historically marginalized populations, are met in an equitable and inclusive way.

Statewide Economic Trends According to the Oregon Economic Forum’s (OEF) quaterly report, the state’s overall economy has slown down with the winter wave of the pandemic. Elevated unemployment claims and declining jobs in the leisure and hospitality sector are the primary causes. Initial unemployment claims rose due to additional measures put in place to contain the pandemic. However, employment services (largely temporary workers) also rose, which speaks to the sector-specific nature of the pandemic - it has left some sectors struggling and others unscathed. Permits for new housing are drifting lower statewide (though not in Eagle Point or the greater Rogue Valley), and the mix continues to be in favor of single-family homes. Bolstered by low interest rates and demographic trends, home buying has been resilient in this recession. Orders for manufacturing of core capital goods (anything used to do business, excludes aircraft & defense equipment) continued upward while the interest rate spread rose as market participants bid up long term rates on the expectation of improving economic conditions. The pandemic remains the primary impediment to economic growth, and the OEF believes the next few months will be challenging. But they are also anticipating that growth will accelerate as the winter surge ebbs and the pace of vaccinations increases. They believe that with sufficient control of the pandemic, the economy can experience a strong rebound later this year.

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