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Policy for Prevention of Money Laundering & Combating The NIC ASIA Bank Limited Policy for Prevention of Money Laundering and Combating Financing of Terrorism March, 2020 NIC ASIA Bank Limited Policy for Prevention of Money Laundering and Combating Financing of Terrorism 2020 In exercise of the power conferred by Section 14(2) of Bank and Financial Institution Act 2073 and the Articles of Association of NIC ASIA Bank, the Board of Directors of NIC ASIA Bank has approved this “Policy for Prevention of Money Laundering and Combating Financing of Terrorism- 2020” vide its ………… Board Meeting dated ……………………. for implementation after review and recommendation of …….. “Assets (Money) Laundering Prevention Committee” meeting dated ……….. The core purpose of this policy document is to lay down a framework for prevention of money laundering and combating financing of terrorism, and provide guidelines on AML/CFT compliance across all the functions of the Bank. Policy for Prevention of Money Laundering and Combating Financing of Terrorism 2020 Page i of vii Version History S. No. Version Approving Authority Date of Approval 1 1st Board of Directors March, 2007 2 2nd Board of Directors September 15, 2014 3 3rd Board of Directors January 26, 2016 4 4th Board of Directors April 13, 2017 5 5th Board of Directors April 13, 2018 6 6th Board of Directors 13th June 2019 7 7th Board of Directors Policy for Prevention of Money Laundering and Combating Financing of Terrorism 2020 Page ii of vii Approval Sheet Initiated By Kushal Kumar Neupane Officer Compliance Reviewed & Alisha Shrestha Recommended By In charge Compliance Reviewed By Kamal Khadka Head Compliance / AML Implementing Officer Sunny Maharjan Reviewed By Head Experience Support Raju Prasad Adhikari Reviewed By Head Internal Audit Reviewed By Rupesh Luitel Chief Finance Officer (CFO) Dinesh Bhari Reviewed By Head Legal Bishal Sigdel Reviewed By Chief Experience Transaformation Officer Reviewed By Dipendra Bahadur Rajbhandari Chief Risk Officer (CRO) Bapin Rajbhandari Reviewed By Chief Technology Officer (CTO) Bhesh Raj Khatiwada Reviewed By ACEO – Experience Assurance Ecosystem Sudhir Nath Pandey Reviewed By Deputy Chief Executive Officer Supported By Roshan Kumar Neupane Chief Executive Officer Policy for Prevention of Money Laundering and Combating Financing of Terrorism 2020 Page iii of vii Contents Chapter 1 ............................................................................................................................................................... 1 Introduction, Short Title and Commencement ............................................................................................ 1 1.1 Introduction, Short Title, and Commencement ................................................................................ 1 1.2 Terms and their Definitions ................................................................................................................ 2 1.3 Scope and Applicability: .................................................................................................................... 10 1.4 Objectives of the Policy..................................................................................................................... 10 1.5 Description of Money Laundering and Financing of Terrorism ................................................... 11 Chapter 2 ............................................................................................................................................................... 1 Legal and Regulatory Obligations and International Standards to be followed ................................. 1 2.1 Legal Obligations: ................................................................................................................................ 1 2.2 Regulatory Obligations:....................................................................................................................... 1 2.3 Major Contents of Assets (Money) Laundering Prevention Act 2064 relevant to the banking sector ..................................................................................................................................................... 1 2.4 Major Contents of Assets (Money) Laundering Prevention Rules 2073 relevant to the banking sector ...................................................................................................................................... 2 2.5 Major Contents of NRB directive 19/2076 which is fully relevant to the banking sector ........... 3 2.6 Major Contents of Guidelines on Threshold Transaction issued by FIU ..................................... 4 2.7 Major Contents of Guidelines on Suspicious Transaction issued by FIU .................................... 4 2.8 International Standards (FATF Recommendations) ....................................................................... 4 2.9 Regulatory Actions, Sanctions and fines/penalties:........................................................................ 6 2.10 Not to be Liable for Providing Information:....................................................................................... 7 Chapter 3 ............................................................................................................................................................... 1 NIC ASIA Bank’s Policy on prevention of Money Laundering & Financing of Terrorism ................ 1 3.1 Full adherence to laws and regulations ............................................................................................ 1 3.2 Implementing evolving national and international best practices ................................................. 1 3.3 Use of Automated AML solution ........................................................................................................ 1 3.4 Risk Appetite and Tolerance .............................................................................................................. 1 3.5 Customer Acceptance ......................................................................................................................... 2 3.6 Risk Based Approach (RBA) .............................................................................................................. 2 Policy for Prevention of Money Laundering and Combating Financing of Terrorism 2020 Page iv of vii 3.7 Risk Management via Three Lines of defense ................................................................................ 2 3.8 Commitment of Senior Management ................................................................................................ 3 3.9 Prohibited customers and transactions ............................................................................................ 3 3.10 Governance, Oversight, Structure and Reporting ........................................................................... 5 3.11 Development and implementation of procedural guideline ........................................................... 9 3.12 Know your Customer (KYC) and Customer Due Diligence ........................................................... 9 3.13 Due diligence of Employees ............................................................................................................. 13 3.14 Due Diligence of vendors, service providers, consultants and business partners ................... 13 3.15 Due diligence of correspondent banking relationships ................................................................ 14 3.16 Recognition and reporting of suspicious activities and transactions .......................................... 14 3.17 Risk assessment ................................................................................................................................ 17 3.18 Transaction and Account Surveillance ........................................................................................... 18 3.19 Design and Implement Reviews, Checks and Control ................................................................. 19 3.20 Sanction Screening ........................................................................................................................... 19 3.21 Employee Education and Training programs ................................................................................ 20 3.22 Customer Education: ......................................................................................................................... 21 3.23 Cooperation to lawful enforcement agencies ................................................................................ 21 3.24 Tipping Off: ......................................................................................................................................... 21 3.25 Independent Testing .......................................................................................................................... 22 3.26 Safe Keeping of customer’s transaction record ............................................................................ 22 3.27 Code of conduct of employees ........................................................................................................ 22 3.28 Speaking Up and Whistle Blowing .................................................................................................. 23 3.29 Database maintenance ..................................................................................................................... 23 3.30 Departmental Action .......................................................................................................................... 24 Chapter
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