Dr. Cleta Long, Director School Nutrition Subject: Bid # 16-29 Food Products for SY 2016-2017
Dr. Curtis L. Jones, Jr. Superintendent Action Memorandum To: Board of Education From: Dr. Cleta Long, Director School Nutrition Subject: Bid # 16-29 Food Products for SY 2016-2017 Summary It is recommended that the Board approve the Food Bid Awards for the following vendors and amounts as follows: US Foods -- $2,345,267, ACC Distributors -- $1,031,407, Williams Institutional Foods -- $379,833, and Sutherland Foodservice -- $932,799, to provide food products for the 2016-2017 school year. Background On March 15, 2016 the School Nutrition Department extended an “Invitation for Bid” (IFB) for food items for the 2016-17 school year. Bids were received from 6 companies. Two of the companies required minimum quantities and were not considered. The successful bidders are listed below and their awarded items are as follows: Company Awarded Estimated Cost ACC Distributors 15 items $1,031,407 Leesburg, GA US Foods 227 items $2,345,267 Fairburn, GA. Williams Institutional Foods 72 items $379,833 Douglas, GA Sutherland Foodservice 95 items $932,799 College Park, GA TOTAL 409 items $4,689,306 Selection of items were based on cost, the ability of the vendor to meet demand, and the services provided. The estimated cost is based on previous usage. The final cost and usage may differ due to menu, product availability, and market conditions. June 16, 2016 FSS-3 Recommendation That the Board approve the Food Bid Awards for the following vendors and amounts as follows: US Foods -- $2,345,267, ACC Distributors -- $1,031,407, Williams Institutional Foods -- $379,833, and Sutherland Foodservice -- $932,799, to provide food products for the 2016-2017 school year.
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