COUNCIL MEETING AGENDA
Monday, 23 February 2015
Back (L – R): Cr David Grace, Cr Dean Winter, Cr Nic Street, Cr Richard Atkinson, Cr Mike Percey Front (L – R): Cr Flora Fox, Deputy Mayor Cr Paula Wriedt, Mayor Cr Steve Wass, Cr Bernadette Black, Cr Dr Graham Bury
Council Meeting No. 2
Monday, 23 February 2015
NOTICE is hereby given that a meeting of Council will be held in the Kingborough Civic Centre, Kingston on Monday, 23 February 2015 at 5.30p.m.
Gary Arnold General Manager
CONTENTS
Agenda Page No.
Apologies 2
Confirmation of Minutes 2
Business Arising From Minutes 2
Declarations of Interest 2
Public Question Time 3
Questions On Notice From The Public 4
Questions Without Notice From The Public 4
Questions On Notice From Councillors 4
Poor Quality Drinking Water 4
Online Petitions 4
Electronic Tender Submissions 5
Questions Without Notice From Councillors 6
Motions of Which Notice Has Been Given 7
Organic Waste Collection Service 7
Kingston Beach Sailing Club 11
Petitions Still Being Actioned 14
Petitions Received In Last Period 14
25A Osborne Esplanade 14
Reports 15
CONTENTS
Agenda Page No.
Bruny Island Advisory Committee 15
Kingborough Waste Services – Position Of Company Secretary to the Board 28
Voluntary Council Amalgamations Regional Meeting 30
Petition -Traffic Study - Burwood Road, Golden Grove, Lady Penrhyn and Scarborough Avenue 51
Alum Cliffs Track - Dog Control 54
Photovoltaic Installation - Barretta Waste Disposal Site 71
Speed Limit Reduction - Algona Road, Kingston/Blackmans Bay 88
Browns River Settlers 93
Communication Items 96
General Manager’s Report January/February 2015 96
Mayors Communications 102
Minutes And Reports of Committees 105
Community Arts & Environment Committee Meeting No. 1 105
Planning Authority Committee Meeting No. 2 106
Infrastructure And Recreational Services Committee Meeting No. 1 107
Matters of General Interest 108
Confirmation of Items to be Dealt With in Closed Session 109
Closed Session 109
QUALIFIED PERSONS
IN ACCORDANCE WITH SECTION 65 OF THE LOCAL GOVERNMENT ACT 1993, I CONFIRM THAT THE REPORTS CONTAINED IN COUNCIL MEETING AGENDA NO. 2 HELD ON MONDAY, 23 FEBRUARY 2015 CONTAIN ADVICE, INFORMATION AND RECOMMENDATIONS GIVEN BY A PERSON WHO HAS THE QUALIFICATIONS OR EXPERIENCE NECESSARY TO GIVE SUCH ADVICE, INFORMATION OR RECOMMENDATIONS.
Gary Arnold GENERAL MANAGER
18 February 2015
1
AGENDA of an Ordinary Meeting of Council held at the Kingborough Civic Centre, Kingston on Monday, 23 February 2015 at 5.30p.m.
From To Time Occupied Open Council 5.30pm Closed Council Open Council TOTAL TIME OCCUPIED
AUDIO RECORDING
Chairperson to direct commencement of recording.
Declare meeting open (time), welcome all in attendance and read:
All persons in attendance are advised that it is Council policy to record Council Meetings.
The audio recording of this meeting will be made available to the public on Council’s web site for a period of six months.
ACKNOWLEDGEMENT OF TRADITIONAL OWNERS
Councillors and staff in attendance include:
PRESENT:
PRESENT APOLOGY Mayor Councillor S Wass Deputy Mayor Councillor P Wriedt Councillor R Atkinson Councillor B Black Councillor Dr G Bury Councillor F Fox Councillor D Grace Councillor M Percey Councillor N Street Councillor D Winter
IN ATTENDANCE :
Council Meeting No. 2 Monday, 23 February 2015 2
APOLOGIES
CONFIRMATION OF MINUTES
Council Meeting No. 1 held on 27 January 2015
MOVED SECONDED
That the Minutes of Council Meeting No. 1 held on 27 January 2015 be confirmed.
VOTING
For Against For Against Cr Atkinson Cr Percey Cr Black Cr Street Cr Dr Bury Cr Wass Cr Fox Cr Winter Cr Grace Cr Wriedt
BUSINESS ARISING FROM MINUTES
Councillor Minute refers Comments
DECLARATIONS OF INTEREST
In accordance with Regulation 8 of the Local Government (Meeting Procedures) Regulations 2005 and Council’s adopted Code of Conduct, the Mayor requests Councillors to indicate whether they have, or are likely to have, a pecuniary interest (any pecuniary benefits or pecuniary detriment) or conflict of interest in any item on the Agenda.
Council Meeting No. 2 Monday, 23 February 2015 3
PUBLIC QUESTION TIME
GUIDELINES FOR PUBLIC QUESTION TIME
At each meeting of Council or a Council Committee there will be an opportunity for question to be asked by any member of the public. A question may either be in writing, or may be verbally asked at the meeting. You are reminded that the forum is designed to accommodate questions only. Neither the questions nor answers will be debated.
A period of 15 minutes, if required, will be set aside and the Chairperson will endeavour to deal with as many questions as possible at each meeting. If a response to a question cannot be provided at the meeting a written response will be provided as soon as practicable. If time constraints do not permit all questions to be put, the Council will reply to any question that is put in writing.
A Question must not relate to any matter that is listed on the agenda for the meeting.
Questions in Writing A member of the public may give written notice to the General Manager 7 days before a meeting of a question to be put to the meeting. The question will appear in the agenda of the meeting, and a written response will be read at the meeting and will subsequently be recorded in the minutes. There is no standard form for such questions, but they should be clearly headed Question(s) on Notice.
Questions asked at the Meeting At the commencement of Question Time the Chairperson will ask members of the public present, if there are any questions, and if so what are those questions. This procedure is to permit the Chairperson to determine an appropriate time limit for Question Time and perhaps limit the opportunity for multiple questions, and to determine whether each question is appropriate. There is to be no discussion, preamble or embellishment of any question at this time.
The Chairperson will then determine which of those questions will be accepted and will provide the reason for any refusal; will determine the order of the questions, and may set a time limit for Question Time. The Chairperson may require a question to be put on notice and in writing.
A member of the public present may only ask one question at a time. The Chairperson may give preference to questions from other members of the public before permitting second or further questions from a member of the public. The Chairperson may rule that a multi-part question is in fact two or more questions, and deal with them accordingly.
The Chairperson may rule a question inappropriate, and thus inadmissible if in his or her opinion it has already been asked, is unclear, irrelevant, offensive or relates to any matter which would normally be considered in Closed Session.
Lengthy preambles or introductions are discouraged, and the Chairperson may require that a member of the public immediately put the question.
Council Meeting No. 2 Monday, 23 February 2015 4
QUESTIONS ON NOTICE FROM THE PUBLIC
At the time this Agenda was compiled there were no Questions on Notice from the public.
QUESTIONS WITHOUT NOTICE FROM THE PUBLIC
QUESTIONS ON NOTICE FROM COUNCILLORS
POOR QUALITY DRINKING WATER
Cr Winter has submitted the following question on notice :
There have been reports of poor quality drinking water supplied by TasWater around greater Hobart. Is Council aware of any similar problems with Kingborough's water supply?
Response :
There are no known complaints lodged with Council in relation to “poor quality” reticulated drinking water. However, this is not to say that residents may have lodged complaints directly with TasWater.
Advice has been provided by TasWater that following complaints within the greater Hobart area, additional testing of water quality was undertaken and all results were within the standards set within the Australian Drinking Water Guidelines that have been developed by the National Health and Medical Research Council in collaboration with the Natural Resources Management Ministerial Council.
ONLINE PETITIONS
Cr Winter has submitted the following question on notice :
Why can’t Council accept online petitions?
Response :
Section 57(1) of the Local Government Act 1993 states that a person may lodge a petition with a council by presenting it to a councillor or the general manager. Subsection (2) sets out the requirements in relation to the petition form including the requirement that the number of signatories be included. Therefore there is a clear reference that a person who wants to be a party to the petition must sign the petition documentation if they wish to be included as a valid petitioner.
Council Meeting No. 2 Monday, 23 February 2015 5
Council has issued guidelines for the receipt and format of petition documents with the guidelines requiring the name, address and signature of petition signatories and that petitions be in a paper format. The requirement to have names and addresses provides for the ability to undertake auditing of petitions if deemed necessary. The Electronic Transactions Act 2000 provides for the transacting of business via electronic means with section 7 – Signature setting out provisions in relation to electronic signatures. The section states: (1) If, under a law of this jurisdiction, the signature of a person is required, that requirement is taken to have been met in relation to an electronic communication if – (a) a method is used to identify the person and to indicate the person’s intention in respect of the information communicated; and (b) the method used was either – (i) as reliable as appropriate for the purpose for which the electronic communication was generated or communicated, in the light of all the circumstances, including any relevant agreement; or (ii) proven in fact to have fulfilled the functions described in paragraph (a), by itself or together with further evidence; and (c) the person to whom the signature is required to be given consents to that requirement being met by way of the use of the method mentioned in paragraph (a). It would appear that there may be the opportunity for on-line petitions however this would require confirmation from the Director of Local Government. The advice has been sought and we await a reply. If legally possible, then it would be necessary for Council to determine if it wishes to have on-line petition capability and the format of the on-line form.
ELECTRONIC TENDER SUBMISSIONS
The Mayor, Cr Wass has submitted the following question on notice :
Small business is a major employer in Kingborough and will benefit from streamlining of Council systems.
Lodgement of tender submissions by electronic means is a time saving option and more convenient way for many to lodge tenders.
Discussions with staff relating to this electronic option have proven positive.
Is the General Manager in a position to outline proceedings and when an electronic tender submission process for Kingborough Council is expected to commence.
Response :
This month Council officers have introduced electronic tendering via Tenderlink. We are currently advertising the first three tenders using Tenderlink and the first to close on 25 February 2015 is for additional seating at the Sports Stadium.
Council Meeting No. 2 Monday, 23 February 2015 6
The benefits of using Tenderlink e-tendering portal are:
Reduction in Council costs , both labour and printing consumables - reduced administration time preparing and maintaining circulation lists and issuing documents; Improved access to request for tender documentation for prospective tenderers – registered companies (free to register) can download documents at any time (not reliant on Civic Centre opening hours); Lodging of tenders is quicker and equal for all participants (not reliant on post or travel time) – fairer to companies in more remote locations (eg Bruny Island); Independent electronic time stamping of document download and uploads ensuring that all participants are treated fairly. Provides centralised records of issued tender documents and improves the transparency of tendering processes.
Tenderlink is a proven system, utilised by many Councils in Tasmania (6 to date), NSW (80+), Victoria (29). Security and reliability have been proven by these councils operating under the same/similar legislation.
Tenderlink has been introduced for a cost of $2500 from the current operational budget and early feedback from prospective tenderers has been positive.
Council’s Code for Tenders and Contracts is due to be reviewed by Council in September this year and any minor changes required to address the matters raised following the introduction of Tenderlink will be reported to Council.
QUESTIONS WITHOUT NOTICE FROM COUNCILLORS
Council Meeting No. 2 Monday, 23 February 2015 7
MOTIONS OF WHICH NOTICE HAS BEEN GIVEN
ORGANIC WASTE COLLECTION SERVICE
The following Notice of Motion was submitted by Cr Bury
MOVED Cr Bury SECONDED
That Council be provided with a detailed report on options to improve waste management in Kingborough with particular attention to the collection and treatment of organic waste.
VOTING For Against For Against Cr Atkinson Cr Percey Cr Black Cr Street Cr Dr Bury Cr Wass Cr Fox Cr Winter Cr Grace Cr Wriedt
BACKGROUND
At the February 2012 Council meeting, I lodged the following notice of motion:
“That Council be provided with a detailed report on the options for collection and treatment of organic waste with particular reference to kitchen and garden waste.”
The following background advice was provided:
Organic wastes come from plant or animal sources. Food scraps, garden waste, paper and wood are examples.
Such wastes form about 60% of material going to landfill in Australia. Some paper and cardboard is diverted out of the waste stream.
There are 2 continuing problems with organics continuing to go to landfills; firstly there is a cost per tonne for their deposition and more importantly organics produce methane, with kitchen waste doing so rapidly. Methane is a potent gas, whose global warming potential is 20 times that of carbon dioxide. A charge is anticipated for Councils for methane production from landfills when the CPRS (Carbon Pollution reduction Scheme) is introduced.
Organic wastes are in fact resources and can be processed into useful products. There is a cost to this of course, but also possibly a business opportunity. Collection and treatment of kitchen and garden waste has been done in Europe for a number of years and there are Councils in Australia either doing this or conducting trials.
2009 National Waste Policy Australian Government. 2007 Dept of Environment and Conservation NSW Co-collection of Domestic Food Waste and Garden Organics, The Australian Experience.
Council Meeting No. 2 Monday, 23 February 2015 8
The motion was supported by Council and a report was subsequently provided to Council at its April 2012 meeting with Council resolving (Minute No. C123/4-13):
“Council raise through the Southern Waste Strategy Authority, the practicalities of establishing a regional household organics compositing operation in conjunction with kerbside collection of household organics.”
OFFICER’S COMMENTS
The initial Officer’s advice in relation to Councillor Bury’s February 2012 notice of motion was:
During 2011 a local Hobart based business ‘Eenee Designs’ provided a presentation to Councillors at a Workshop on its organics recycling project. This is but one example of where a commercial operator could deal with the issue of organics. There are of course many individual household solutions that could remove household organics from the municipal waste stream. Eenee advised that their organics recycling experience in Hobart (in conjunction with Soil First Pty Ltd) was as follows: Commenced collections in October 2010. The service is a paid for service, the participation rate is 100% of customers (if they know they have paid for it they use it). The service is a combined commercial and household service so average weights collected are significantly higher per bin than if just households participated. Bins started out averaging 40 to 50kg per bin and have climbed to over 100kg per 240-litre bin, as customers work out how to maximize use of their service. Annual costs per household (fortnightly collection) $236 plus GST ($9.08 per collection)
Eenee suggested a trial service in Kingborough as follows: Offer 200 households an opt in trial. Provide them with a 240-litre wheelie ventilated lockable bin @ $34,000 (once off cost) (or regular non ventilated non lockable bins @ $20,000) Offer fortnightly collection @ $47,200 (or monthly collections @$26,400 pa) Optional extra – 200 kitchen ventilated bins = $2,000 Plus 150 compostable bags for bins (years worth each household) = $2,100 Total cost of trial = $85,300 (or $46,400)
Council currently provides a household garbage and recycling service to approximately 10,700 properties. The current charge for these services per property is:
Service Annual Charge Per Collection Basis of collection (2011/12) Cost Garbage (which $78 $1.50 Standard 80-litre includes organics) mobile garbage bin collected weekly Recycling $42 $1.61 Standard 120-litre mobile bin collected fortnightly
Council Meeting No. 2 Monday, 23 February 2015 9
To be able to process organics requires specific licence approvals from the Environment Protection Authority as it is considered a Level 2 Activity under the Environmental Management and Pollution Control Act 1994.
If Council supports the proposed motion it would be appreciated if an indication could be provided on the importance level of the investigation and the timeframe for the delivery of the detailed report. It is likely with the current workloads and priorities (including preparing budgets, former Kingston High School site, capital works program, etc) and the available expertise within existing staff that external consulting assistance may be required to deliver the requested investigation and report. Until a scope of the extent of the project has been developed it is not possible to provide an indicative costing for the preparation of the report.
A report on the issue of green waste kerbside collection and household organics was presented to Council at the April meeting. The report, in part, stated:
Kerbside green waste collection service:
A number of Council’s throughout Australia offer a kerbside green waste collection service (using either 120 litre or 240 litre bins) with collection ranging from fortnightly to monthly.
Sorell Council undertake a monthly green waste and a 3-monthly hard waste collection service with residents required to register a request with Council. The collection of material is undertaken by a contractor.
No investigations have been undertaken into the costs or issues associated with the provision of any form of service and therefore it is not possible to provide further details as to the feasibility associated with providing a service.
Food organics collection service:
Council has resolved that investigations be undertaken in to the practicality of providing a service. For information, the following is an extract from the Adelaide City Council website –
“As part of our commitment to environmentally sustainability, Adelaide City Council is taking part in a Food Organics Collection Trial. City of Adelaide residents who receive the Green Organics Collection will be provided with a Bio Basket to take part in the trial. In early December those residents will receive your Bio Basket which can be used immediately. A brochure which includes more information about the Bio Basket and the Food Organics Collection Trial will also be delivered.” As part of the investigations, discussions would be undertaken with Adelaide City Council to obtain detailed information in relation to their trial.
Other Councils have taken the position of encouraging residents to compost their organic wastes at home and provide details on composting methods and worm farming. Councils have also provided composting bins for sale (at reduced costs due to economies of scale).
In February 2011, Hobart City Council adopted a “Waste Management Strategy 2010 – 2015”. The introduction of the strategy states: “The Waste Management Strategy has been developed to address services, activities and infrastructure related to waste generated and disposed within the Hobart City Council municipality.” The goals identified within the Strategy include (but are not limited to):
Council Meeting No. 2 Monday, 23 February 2015 10
Reduce the environmental impact from waste management activities. Promote waste management and minimisation. Ensure waste management services are sustainable through innovation and improvement. The review of waste management options may also provide an opportunity for Council to adopt a waste management strategy so that the community is provided with the future direction that Council will take in respect of waste management within Kingborough. Council having considered the report resolved (Minute No. C138/5-12 refers)
That the report of the General Manager be received and that:
(a) Detailed investigations into the numerous options to improve waste management within Kingborough be undertaken with investigations to be workshopped by Council in October 2012 with a report to Council in November 2012 to enable pubic consultation to be undertaken; (b) Council await the determination of Southern Waste Strategy Authority in relation to investigations into green waste and organic waste diversion; (c) In the event of Southern Waste Strategy Authority determines not to fund the investigations, negotiations commence with Clarence City Council to jointly investigate green waste and organic waste diversion options; (d) Council develop a waste management strategy based on the outcomes of the investigations;
The issues of green waste and organic waste diversion was discussed within the context of budget deliberations in March 2013 however no further detailed investigation into the waste management options has been undertaken.
Ideally, the issue of diversion of green waste and household organic waste is a matter that should be addressed through the Southern Waste Strategy Authority however the future of this organisation is short lived with regional waste management issues likely to be addressed through the Southern Tasmania Councils’ Association (STCA).
Whilst Council’s cost of transport of household waste from Barretta to Copping is favourable, Council (through KWS) will also be faced with the issue of how to manage the volumes of green waste that is transported to Barretta once the need for mulched green waste within Barretta ceases.
Ideally, some form of composting would be the preferred option however this would also need other organic waste to assist in the composting process and there would need to be a market for the compost so that costs (or at least a substantial percentage) could be recovered.
Whilst Councillor Bury’s notice of motion is in relation to green waste and organic waste, given the likely increasing cost of waste management mainly through potential loss of income from recyclable material, it would be appropriate that consideration be given to the development of a waste management strategy that includes the issues of green waste and organic waste diversion.
Council Meeting No. 2 Monday, 23 February 2015 11
KINGSTON BEACH SAILING CLUB
The following Notice of Motion was submitted by Cr Winter
MOVED Cr Winter SECONDED
That Kingborough Council: a) Removes the recently installed wheel stops and bollards from Osborne Esplanade before Saturday 28 February; and b) Consults with the Kingston Beach Sailing Club about any future changes to the foreshore at the southern end of Kingston Beach.
VOTING For Against For Against Cr Atkinson Cr Percey Cr Black Cr Street Cr Dr Bury Cr Wass Cr Fox Cr Winter Cr Grace Cr Wriedt
BACKGROUND
The Kingston Beach Sailing Club has contacted Council to express its dissatisfaction at the installation of bollards and wheel stops at the southern end of Kingston Beach (near the Sailing Club).
This is the area where the club launches its boats and the changes have had a serious impact on the Club's ability to undertake its normal activities. The Club is hosting a major event (International B14 State Titles) with over a dozen additional yachts on Saturday 28 February.
Council was initially contacted about this situation on 12 December but is yet to resolve the issue.
OFFICER’S COMMENTS
Council officers responded to the Sailing Club on this issue on 17 February 2015 as follows:
“As previously confirmed with you, I agreed to attend the next sailing day to make observations before any decisions are made about the current setup of the carpark area on Osborne Esplanade. I want to observe the issues with the unloading and loading of dinghies and consider all available options of parking empty boat trailers, once the dinghies are unloaded, at suitable locations. I want to observe how you have been previously manoeuvring vehicles coupled with a boat trailer in the carpark area while
Council Meeting No. 2 Monday, 23 February 2015 12 other vehicles are there. I want to observe how a vehicle coupled with a boat trailer enters and exits the area. The next sailing event, since our site meeting of 23 January, is scheduled for Saturday, 21 February 2015, and I will be attending.
I stress to you that the foreshore promenade is heavily used by pedestrians 365 days a year and pedestrian safety is the foremost priority. I am very concerned that having many vehicles coupled with a boat trailer manoeuvring in the carpark area all at the same time is far more hazardous than only having one vehicle coupled with a boat trailer enter the dedicated boat ramp area, unload the dinghy and then park the empty boat trailer in the dedicated boat trailer carpark or another suitable location.
Notwithstanding, I have been giving consideration of alternative options to how the carpark area may be modified so that the sailing club can use the area during the sailing events:
1. Removal of the wheel stops.
The carpark area remains fully available for public use. The parking bays are then only defined by painted white lines on the ground, with no kerb or wheel stop to prevent motorists parking inappropriately. Motorists are likely to return to the poor practice of parking all over the promenade, restricting access for pedestrians, forcing them to walk behind parked vehicles. The sailing club would only be able to park a vehicle coupled with a boat trailer if a carparking space was available.
2. Replace each wheel stop with a lockable bollard and allow the sailing club private use of the carpark during the 15 sailing events each year.
Lockable bollards can be easily removed and replaced, simply requiring a key to unlock them. The sailing club would need to assume full responsibility for removing and replacing the bollards. The sailing club would also need to place portable signage early in the morning before each event advising that the carpark is closed due to a private sailing event and remove the signage at the end of the event. Public access for pedestrians would need to be maintained. The lockable bollards will prevent motorists from encroaching on the promenade for the remaining 350 days of the year when there are no sailing events. However if the bollards were to become damaged the sailing club would be fully responsible for the replacement costs. Council will require an event application to be lodged which notes all the dates that the temporary closure of the carpark. Council will want to be assured that all necessary safety and risk assessment procedures have been completed and public liability insurance is in place prior to agreeing that Council property is able to be used for the event.
I appreciate that the B14 State Titles is an important event for the sailing club. For the past few years Council has assisted the sailing club to ensure the safety of both participants and the public was maintained. Council closed the boat ramp and carpark area adjacent to the sailing club to the public and allowed the establishment of a temporary unloading zone in the carpark area on Osborne Esplanade from 8am till 9.30am on the Saturday to allow for the quick unloading of trailers and then move the trailers on to parking elsewhere. Based on previous correspondence received from the President of the Tasmanian Sabot Sailing Association, Mr Scott Ragg, this has worked well, allowing the organisers to create pedestrian safe zones and helped to make the State Titles a resounding success.
I note that Council has not yet received an event application, nor a request to close the boat ramp and carpark to the public, for this year’s State Titles. There are legislative requirements for public events and they need to be managed to ensure the public’s health and safety are protected. Council must be consulted well in advance of an event
Council Meeting No. 2 Monday, 23 February 2015 13 occurring and requires a minimum of 4 weeks’ notice before the event. Council has a legislated requirement to publicly advertise in the local newspaper any road closures at least 10 days prior to the public event. I encourage you to submit the application as a matter of urgency as any closure of the boat ramp and carpark needs to be considered and publicly advertised ASAP. An event application form is attached for your convenience.
I am happy to require the wheel stops to be removed, even if only as a temporary measure at this point, for the weekend of the B14 State Titles (28 February and 1 March) and the Mirror State Titles (14 & 15 March). I note that the sailing season ends on 28 March.
As previously advised, I will contact you again in due course to discuss my observations and possible options.”
Council Meeting No. 2 Monday, 23 February 2015 14
PETITIONS STILL BEING ACTIONED
The petition relating to the traffic study at Burwood Road, Golden Grove, Lady Penrhyn and Scarborough Avenue have been addressed in a Report in this Agenda.
PETITIONS RECEIVED IN LAST PERIOD
25A OSBORNE ESPLANADE
A petition containing signatures petitioning Council to :
1. Support the Expressions of Interest from Kingston beach Surf Life Saving Club to develop facilities on 25A Osborne Esplanade, including clubrooms, public amenities and community space.
MOVED SECONDED
That the Petition be received and referred to the appropriate Department for a report to Council.
VOTING
For Against For Against Cr Atkinson Cr Percey Cr Black Cr Street Cr Dr Bury Cr Wass Cr Fox Cr Winter Cr Grace Cr Wriedt
Council Meeting No. 2 Monday, 23 February 2015 15
REPORTS
REPORT TO: COUNCIL
SUBJECT : BRUNY ISLAND ADVISORY COMMITTEE
OFFICER: IAN HOLLOWAY FILE REF: 5.183
1. PURPOSE
Strategic Plan Reference
Future Direction 1 Good governance Desired Strategic Outcome 1.4 Robust local decision making and delivery
1.1 To consider the future options to undertake communication/consultation on Bruny Island and the future of the Bruny Island Advisory Committee.
2. BACKGROUND
2.1 The Bruny Island Advisory Committee (BIAC) (formerly Bruny Island Advisory Group) was established by Council to provide communication and consultation between the residents of Bruny Island and Council as there was, at that time, a perception within the community that Council was not effectively communicating with the Island residents.
3. STATUTORY REQUIREMENTS
3.1 The Committee is established in accordance with Section 24 of the Local Government Act 1993.
3.2 The provisions of the Act provide that council may establish, on such terms and for such purposes as it thinks fit, special committees. Such committees may consist of persons appointed by the council with council to determine the procedures relating to meetings of a special committee.
3.3 Accordingly, Council may abolish a committee or amend the structure of the committee as it believes appropriate to the circumstances.
4. DISCUSSION
4.1 In November 2013, Council reviewed the terms of reference for BIAC with the aim being: The intention and purpose of the Committee is: (a) Represent the interest of the Bruny Island community by advocating on its behalf with the Council and, through Council to regional and State Government agencies.
4.2 The objectives of the Committee are: The Committee will endeavour to achieve its aims through the following:
Council Meeting No. 2 Monday, 23 February 2015 16
(a) Providing a forum to discuss proposed Council initiatives and to assist in obtaining the views of the Bruny island community in relation to future Council projects or programs. (b) Proving advice to Council on the priority of capital works programs carried out by the Council on Bruny Island. (c) Assisting Council in the development of policies, strategic directions and procedures that relate to Council programs that are relevant to Bruny Island.
4.3 The current membership of the committee is gained by Council bi-annually inviting residents and Bruny Island property owners to nominate for the Committee. At present there are eight members (who reside on South Bruny) with their terms of office expiring 31 December 2015 with the members residing on South Bruny.
4.4 In December, correspondence was forwarded to the Bruny Island Community Association to seek the Association’s views on the future of BIAC. The options presented to the Association were to retain BIAC in the current format, disband BIAC and establish a Bruny Island Community Consultative Forum or disband BIAC and undertake direct community engagement through the Association.
4.5 The Association considered the matter and resolved that Council should retain BIAC (see attached copy of the Association’s response).
4.6 In addition, correspondence relating to the future of BIAC has been received from current member, Mr Geoff Byrne and from the Friends of North Bruny (a copy of both submissions attached).
4.7 At the BIAC meeting held Thursday 12 February, the members discussed the future of BIAC and resolved unanimously that the Committee should be retained in its current format and that meetings should revert to monthly given the volume of matters before the Committee.
5. FINANCE
5.1 Council currently funds the operation of BIAC through the annual operational budget. Costs involved are associated with preparation of minutes and agendas and attendance at the bi-monthly meetings.
6. COMMUNICATION AND CONSULTATION
6.1 The intent of Council is for BIAC to consider/consult on strategic and higher level matters however over time the number of issues that appear on the agenda are what can be deemed as ‘operational issues’ mostly which could be managed by residents contacting Council direct (the response from the Committee to this is that this is due to the fact that those issues cannot be resolved).
6.2 There are a number of community based groups on the Island including the Friends of North Bruny, Friends of Adventure Bay, Bruny Island Environment Network, Bruny Island Tourism Group, Bruny Island Primary Producers and the Bruny Island Community Association and these organisations mostly consult direct with Council on issues within their domain and generally not through BIAC.
Council Meeting No. 2 Monday, 23 February 2015 17
6.3 A suggestion to the Bruny Island Community Association was the establishment of a forum in line with the Kingborough Community Consultative Forum (KCCF) however in his submission Mr Byrne commented that a forum style group would not succeed, based on past efforts of the Bruny Island Community Association. The KCCF is however an example where community groups are committed to using a forum to consult with Council as well as between the individual organisations.
6.4 The establishment of a forum based consultative process (as it applies to the balance of Kingborough) for Bruny Island has greater potential to provide for a more inclusive consultative process and be consistent with the remainder of Kingborough.
6.5 The types of issues that could be discussed through a forum are tourism matters, infrastructure (including the long term issues with the ferry), development, environmental and economic issues.
6.6 It would be envisaged that forums would be quarterly (as with the Kingborough Consultative Forum) and be held on Bruny Island so as to reduce the cost for and any transport difficulties organisation representatives may have.
6.7 The concept of a community forum style consultative format is supported by the Friends of North Bruny and their submission outlines what they consider are the benefits to the Bruny community.
6.8 Council, with a wider audience that the forum would provide, could then disseminate information to individual organisational members, with the potential positive outcome of Council receiving increased advice/information on community expectations in relation to strategic direction for the Island.
7. RISK
7.1 There is the risk that if Council amend the current structure of consultation with the Bruny Island community that there may be some members of the community who consider that it demonstrates Council’s ‘lack of interest’ in the Island.
7.2 However, by actively engaging through the community organisations, Council would be in a better position to communicate with the broader Bruny community.
7.3 Also there is a risk that groups don’t nominate members or find it difficult to obtain members that are available to attend forums.
8. CONCLUSION
8.1 Council’s previous establishment of BIAC was to provide an avenue of consultation/communication and the issue for consideration is whether BIAC still remains the best avenue to undertake that communication/consultation.
8.2 Council do not have any other like Committees but rather undertakes consultation through the Kingborough Community Consultative Forum (KCCF) and with the community groups directly.
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8.3 The establishment of a forum on Bruny Island will provide the Island’s community groups with the same opportunities to consult with / inform Council as well as between the organisations, as currently exists within the KCCF.
9. RECOMMENDATION
MOVED SECONDED
That Council (a) in accordance with Section 24 of the Local Government Act 1993, disband the current Bruny Island Advisory Committee effective from 30 April 2015 with Council acknowledging the contribution of the members over the period of the Committee’s operation; and
(b) establish the Bruny Island Community Forum with invitations to be forwarded to the community organisations on Bruny Island to participate.
IAN HOLLOWAY EXECUTIVE OFFICER
ENDORSED: GARY ARNOLD GENERAL MANAGER
Date: 11 February 2015
VOTING
For Against For Against Cr Atkinson Cr Percey Cr Black Cr Street Cr Dr Bury Cr Wass Cr Fox Cr Winter Cr Grace Cr Wriedt
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REPORT TO: COUNCIL
SUBJECT: KINGBOROUGH WASTE SERVICES – POSITION OF COMPANY SECRETARY TO THE BOARD
OFFICER: TONY FERRIER FILE REF: 12.180
1. PURPOSE
Strategic Plan Reference
Future Direction 1 Good governance Desired Strategic Outcome 1.6 Forward planning and leadership
1.1 This report is provided to assist Council in considering the appointment of Company Secretary to the Board of Kingborough Waste Services Pty Ltd (KWS).
2. BACKGROUND
2.1 In 2011 Council appointed an independent Board to manage the operations of KWS. The Board currently consists of Mr Peter Shelley as the independent Chairman/non-executive Director, Ms Joanna Orr as an independent non- executive Director, the Deputy General Manager (Tony Ferrier) and the Executive Manager Engineering Services (currently vacant – previously Bradley Deeks) as non-executive Directors. The Executive Manager Engineering Services was the Company Secretary.
3. STATUTORY REQUIREMENTS
3.1 Section 21 of the Local Government Act 1993 outlines the Enterprise Powers of a Council. KWS was established in accordance with this provision of the Act.
3.2 The determination of appointment of Directors and Company Secretary to KWS is solely at the discretion of Council. Council is the only shareholder in the Unit Trust.
3.3 Section 27 of the KWS Constitution provides for the appointment of a Company Secretary. Clause 27(c) states that any Director may also be the Secretary of the Company.
4. DISCUSSION
4.1 With the resignation of the Executive Manager Engineering Services, the position of Company Secretary is now vacant.
4.2 It is proposed that the position of Company Secretary be filled by the existing Council employed Director, the Deputy General Manager. The Executive Assistant Engineering Services currently assists in the administrative and day- to-day functions of the role of Secretary.
5. FINANCE
5.1 There are no financial implications for this change in the role of Secretary as remuneration is not paid for this position.
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6. COMMUNICATION AND CONSULTATION
6.1 The establishment and operation of KWS appears to have been well received by the community.
6.2 The position of Company Secretary is not required to be advertised externally as it is filled by a Council employee.
7. RISK
7.1 No risks have been identified in relation to the information provided to Council in this report.
8. CONCLUSION
8.1 The change of Company Secretary for KWS is for the consideration of Council as shareholder.
9. RECOMMENDATION
MOVED SECONDED
That the report of the Deputy General Manager in relation to the appointment of the Company Secretary of Kingborough Waste Services Pty Ltd be received and that Council: (a) notes the resignation of Mr Bradley Deeks as Company Secretary for Kingborough Waste Services; and (b) approves the appointment of Mr Tony Ferrier as Director/Company Secretary for Kingborough Waste Services.
TONY FERRIER DEPUTY GENERAL MANAGER
ENDORSED: GARY ARNOLD GENERAL MANAGER
Date: 11 February 2015
VOTING For Against For Against Cr Atkinson Cr Percey Cr Black Cr Street Cr Dr Bury Cr Wass Cr Grace Cr Winter Cr Grace Cr Wriedt
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REPORT TO: COUNCIL
SUBJECT : VOLUNTARY COUNCIL AMALGAMATIONS REGIONAL MEETING
OFFICER: GARY ARNOLD FILE REF: 25.11
1. PURPOSE
Strategic Plan Reference
Future Direction 1 Good governance Desired Strategic Outcome 1.6 Forward planning and leadership
1.1 On 11 February 2015 the Mayor, Deputy Mayor and General Manager attended a Voluntary Council Amalgamations Regional Meeting in Hobart.
2. BACKGROUND
2.1 Prior to attending the meeting Council considered a report at the Council meeting held on 27 January 2015 and resolved that Council reaffirm its long standing policy position (circa May 2012) and:
a) confirms that Council is not opposed to the prospect of amalgamation with its preferred position being the creation of a new Council with Kingston as the administrative centre taking in the area currently occupied by the Kingborough and Huon Valley municipalities – an area which is predominantly rural, has common interests and with a rate base that will be financially sustainable;
b) would welcome the opportunity to further explore shared services with other southern councils.
3. STATUTORY REQUIREMENTS
3.1 The Local Government Act sets out the process required to enact changes to the structure of local government in Tasmania.
4. DISCUSSION
4.1 The Minister for Planning and Local Government presented to the assembled gathering (copy attached). The main thrust of the presentation was to address the options available to improve outcomes for ratepayers and meet the challenges of the future. The two options identified by the Minister were shared services and voluntary amalgamations.
4.2 The Minister reiterated that any voluntary amalgamation proposal must: - be in the best interests of ratepayers; - improve the level of services for communities; - preserve and maintain local representation; and - ensure the financial status of the entities is strengthened.
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5. FINANCE
5.1 The financial impact of any possible voluntary amalgamation would require research when the scope is known.
6. COMMUNICATION AND CONSULTATION
6.1 The calling of the voluntary amalgamations regional meetings by the Minister and continuing public statements by the Property Council and political commentators ensures that the media continues to report on this topic.
7. RISK
7.1 Council’s current policy position circa May 2012 has been widely publicised and appears to offer little reputational risk.
8. CONCLUSION
8.1 The Minister “is expecting Councils to indicate interest in understanding what benefits voluntary amalgamations could provide for ratepayers by March 2015”.
8.2 The State Government will provide up to $25,000 toward a feasibility study (on a matching basis with participating Councils) for an amalgamation proposal involving two Councils.
9. RECOMMENDATION
MOVED SECONDED
That the report of the General Manager be received and noted.
GARY ARNOLD GENERAL MANAGER
Date: 13 February 2015
VOTING
For Against For Against Cr Atkinson Cr Percey Cr Black Cr Street Cr Dr Bury Cr Wass Cr Fox Cr Winter Cr Grace Cr Wriedt
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REPORT TO: COUNCIL
SUBJECT: PETITION -TRAFFIC STUDY - BURWOOD ROAD, GOLDEN GROVE, LADY PENRHYN AND SCARBOROUGH AVENUE
OFFICER: TONY FERRIER FILE REF: 12.21
1. PURPOSE
Strategic Plan Reference
Future Direction 1 Good governance Desired Strategic Outcome 1.6 Forward planning and leadership
1.1 To receive advice in relation to a petition that requests Council consider undertaking a traffic study for that area in the vicinity of Burwood Road, Golden Grove Drive, Lady Penrhyn Drive and Scarborough Avenue.
2. BACKGROUND
2.1 A petition was presented to Council at the December 2014 meeting and Council referred the matter to the appropriate Council department for a subsequent report (Minute No. C383/16-14 refers).
2.2 This petition requested that Council carry out a traffic study due to the fact that “increasing development is impacting on the capacity of the existing road network, the safety of vehicles on the road and pedestrian safety”.
3. STATUTORY REQUIREMENTS
3.1 The petition was tabled in accordance with Section 58 of the Local Government Act 1993.
4. DISCUSSION
4.1 The petition contains 42 signatories, all of which live within the subject area.
4.2 There were no further details provided with the petition in regard to the specific nature of the local traffic problems. However over an extended period of time Council has received complaints from local residents in regard to such matters as:
speeding and hooning problems;
the need for footpaths and kerb and gutter;
the need to improve and clean out roadside drains; and
requests for better street lighting, removal of roadkill and better road markings (eg centreline).
4.3 This is an area of larger residential blocks bounded by Peter Murrell Reserve, Algona Road and Burwood Road (see map below). Most blocks are about 2,000-3,000m² in size and the roads are semi-rural in nature (open
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drains and without kerb and gutter). The roads provide a through route for many Blackmans Bay Residents on to Algona Road. With more development occurring in Blackmans Bay, it appears that there has been a significant increase in traffic that is now using the link provided by Golden Grove Drive, Lady Penrhyn Drive and Scarborough Avenue. The construction of the Kingston Bypass is probably another reason for the increased traffic levels.
WaratahWaratahWaratah Street Street Street WaratahWaratahWaratah Street Street Street WaratahWaratahWaratah Street Street Street CiderCiderCider Gum Gum Drive Gum Drive Drive CiderCiderCider Gum Gum Drive Gum Drive Drive CiderCiderCider Gum Gum Drive Gum Drive Drive
WaratahWaratahWaratah Street StreetStreet 1 48 0 56 70 21 34 AlgonaAlgona RoadRoad 10 12 18 20 14 16 20 Waratah Street TimbertopTimbertopTimbertop Drive DriveDrive 46 Unit 23 22 24 38 68 26 28 36 58 22 40 30 32 34 Unit 23 38 44 AlgonaAlgonaAlgona Road Road Road AlgonaAlgonaAlgona Road Road Road 40 AlgonaAlgonaAlgona Road Road Road 42 Unit 24 60 66 TimbertopTimbertop DriveDrive 0 62 Unit 23 Unit 24 41 Unit 23 Unit 24 44 AlgonaAlgona RoadRoad Unit 24 42 45 43 0 28 27 39 0 23 0 24 21 Lot 102 38
CiceroCiceroCicero Court CourtCourt 34 93 91 26 89 87 17 85 83 22 6 81 ScarboroughScarboroughScarborough Avenue AvenueAvenue 160 79 18 Unit 110 95 77 14 BurwoodBurwoodBurwoodDrive Drive Drive BurwoodBurwoodBurwoodDrive Drive Drive BurwoodBurwoodBurwoodDrive Drive Drive CrystalCrystal DownsDowns DriveDrive CrystalCrystal DownsDowns DriveDrive 75 10 13 CrystalCrystal DownsDowns DriveDrive 106 CrystalCrystal DownsDowns DriveDrive 106 46 85 108 100 42 30 104 0 22 83 100 96 Lot 2091 9 156 6 18 81 94 14 102 50 10 2 0 5 77 13 LadyLady PenrhynPenrhyn DriveDrive 75 11 LadyLady PenrhynPenrhyn DriveDrive 2 GoldenGolden GroveGrove DriveDrive 15 9 54 152 1 71 73 17 7 0 0 29 25 0 69 35 21 5 17 67 13 14 0 LadyLadyLady Penrhyn PenrhynPenrhyn Drive DriveDrive 9 18 5 65 3 22 3 26 1 12 30 32 43 63 IlliraIlliraIllira waywayway 38 42 0 61 Unit 6 46 53 10 Unit 136 0 8 0 4 49 134 50 0 0 Unit 6 Unit 136 18 20 BurwoodBurwoodBurwoodDrive Drive Drive BurwoodBurwoodBurwoodDrive Drive Drive 21 19 9 32 56 16 55 61 130 0 17 34 15 11 Unit 130 130 14 62 AshleyAshley CourtCourt 68 15 68 18 16 14 12 10 8 6 4 2 12 63 13 8 6 4 67 10 5 3 0 70 11 DianellaDianella DriveDrive 65 63 61 9 1 BurwoodBurwoodBurwoodDrive Drive Drive
SandstoneGrove SandstoneGrove SandstoneGrove BurwoodBurwoodBurwoodDrive Drive Drive
SandstoneGrove SandstoneGrove SandstoneGrove BurwoodBurwoodBurwoodDrive Drive Drive 74 SandstoneGrove SandstoneGrove SandstoneGrove 19 17 15 13 11 9 7 5 3 1 WoodlandsWoodlands DriveDrive 71 7 EdisonEdison AvenueAvenue 57 78 69 5 Unit 8 Unit 2 Unit 4 70 68 66 16 6 75 14 0 Unit 4 64 3 Unit 12 Unit 2 62 57 1 3 79 LomandraLomandra DriveDrive
Sandstone Grove Sandstone Grove Sandstone Grove Sandstone
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5. FINANCE
5.1 The installation of traffic counters can be accommodated within Council’s existing operational budget. The costs associated with the commissioning of a future traffic management report will be met from the 2015/16 operational budget.
6. COMMUNICATION AND CONSULTATION
6.1 The organisers of the petition will be informed of Council’s decision.
7. RISK
7.1 If there are unacceptable public safety risks resulting from an excessive use of through traffic on these local roads, then Council does need to respond in a manner that reduces these risks to an acceptable level. These risks will be further assessed as part of the proposed traffic management report.
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8. CONCLUSION
8.1 Local residents in the area in the vicinity of Burwood Road, Golden Grove Drive, Lady Penrhyn Drive and Scarborough Avenue are concerned about the increased amount of through traffic on these roads. A petition has been lodged that has requested Council carry out a traffic study that addresses this issue.
8.2 It is now proposed to conduct a traffic count on these roads and to then use this information as the basis for a traffic management report for the subject area.
9. RECOMMENDATION
MOVED SECONDED
That the report of the Deputy General Manager be received and that the petition organiser be advised that Council will now conduct a traffic count for the area in the vicinity of Burwood Road, Golden Grove Drive, Lady Penrhyn Drive and Scarborough Avenue and will then commission a traffic management report.
TONY FERRIER DEPUTY GENERAL MANAGER
Date: 16 February 2015
VOTING
For Against For Against Cr Atkinson Cr Percey Cr Black Cr Street Cr Dr Bury Cr Wass Cr Fox Cr Winter Cr Grace Cr Wriedt
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REPORT TO: COUNCIL
SUBJECT : ALUM CLIFFS TRACK - DOG CONTROL
OFFICER: IAN HOLLOWAY FILE REF: 5721026, 5711717, 5711696 & 8.3
1. PURPOSE
Strategic Plan Reference
Future Direction 2 Managing and protecting our natural environment Desired Strategic Outcome 2.5 Viable and connected bush land areas and wildlife habitats, including protection for threatened species and communities.
1.1 To consider the public submissions in relation to the advertising of Council’s intention to declare the section of Alum Cliffs track from the Shot Tower to Wandella Avenue a prohibited dog area.
2. BACKGROUND
2.1 At the December, 2014 meeting, Council resolved (Minute No. C417/17-14 refers) to advertise its intention to declare the above mentioned section of Alum Cliffs track a prohibited dog area.
3. STATUTORY REQUIREMENTS
3.1 Division 2 of the Dog Control Act 2000 provides that Council may declare a prohibited area or restricted area with Council required to advertise its intention to make a declaration. A notice was placed in The Mercury on Saturday 17 January 2015 inviting written submissions until close of business on Thursday 12 February.
4. DISCUSSION
4.1 During the period in which submission could be lodged, Council received ten submissions (copies attached) not supporting the declaration of a prohibited area and two submissions in favour of the prohibition. Eight of the representors however supported the section of track being restricted to dogs on lead.
4.2 The initial report to Council outlined the reasons that a declaration was warranted due to the sensitive habitat for wildlife within the area.
4.3 Whilst there are only a small number of submissions, it is considered that there is support for restricted area declaration with dogs to be limited to on- lead only. The option is therefore, to trial the proposal and monitor the situation in regards to compliance with the restriction.
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4.4 In addition to the potential impacts on wildlife of dogs off lead, this track (when opened) will be popular with a broad cross section of the community including parents with children. It is acknowledged that there are members of our community that do not share the same views as dog owners and that there are children (and some adults) that become frightened when confronted by dogs.
4.5 It is reasonable that Council provide a walking track that provides security and enjoyment to the majority of our community and this can be achieved by restricting the section of track to dogs on lead.
5. FINANCE
5.1 The installation of signage advising the public of any restriction imposed by Council would be undertaken as part of the overall development of the track (funding is yet to be approved for construction).
6. COMMUNICATION AND CONSULTATION
6.1 Council’s intention to make a declaration under the Dog Control Act 2000 was advertised in accordance with legislative requirements.
7. RISK
7.1 Regardless of Council’s ultimate decision, there will be community members that may be unhappy with the outcome.
8. CONCLUSION
8.1 Given that there is community support (based on submissions received) for the section of Alum Cliffs track from the Shot Tower to Wandella Avenue be restricted to dogs on lead, it is recommended that this restriction be implemented.
9. RECOMMENDATION
MOVED SECONDED
That the report of the General Manager be received and that in accordance with the provisions of the Dog Control Act 2000, Council declare the section of Alum Cliffs track from the Shot Tower to Wandella Avenue a ‘restricted area’ with dogs required to be on a lead at all times.
IAN HOLLOWAY EXECUTIVE OFFICER
ENDORSED: GARY ARNOLD GENERAL MANAGER
Date: 13 February 2015
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VOTING
For Against For Against Cr Atkinson Cr Percey Cr Black Cr Street Cr Dr Bury Cr Wass Cr Fox Cr Winter Cr Grace Cr Wriedt
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REPORT TO: COUNCIL
SUBJECT : PHOTOVOLTAIC INSTALLATION - BARRETTA WASTE DISPOSAL SITE
OFFICER: JON DOOLE FILE REF: 8.192
1. PURPOSE
Strategic Plan Reference
Future Direction 2 Managing and protecting our natural environment Desired Strategic Outcome 2.1 Greater awareness of the causes and effects of climate change and community action taken to reduce the carbon footprint of Kingborough
1.1 To seek the approval of Council to proceed with the installation of a 15kW photovoltaic system at the Barretta Waste Disposal Site via an installation contract with the company DMS Energy.
2. BACKGROUND
2.1 A feasibility study was commissioned into the potential installation of solar PV systems at the Barretta Waste Disposal Site and the potential to offset a percentage of energy usage for the premises.
2.2 A copy of the study is attached and it is concluded that it would be beneficial to proceed with the installation of a 15kW system and potentially further additional stages in the future.
2.3 A quotation has been received from the company DMS Energy who undertook the installation of the Civic Centre PV system which has performed outstandingly to date.
2.4 The proposal has been presented as a business case to Council’s Executive Management team and the Board of Kingborough Waste Services with both being supportive of the installation proceeding.
3. STATUTORY REQUIREMENTS
3.1 There are no Statutory requirements pertaining to this report.
4. DISCUSSION
4.1 The feasibility study prepared for Council and entitled Feasibility Study for Kingborough Council Covering Suitability of Potential Solar PV Systems at Barretta Waste Facility, Margate (December 2014) was prepared by the consultant Mike Wilson from the company 3S.
4.2 Mr Wilson was the project manager for the Civic Centre PV installation.
4.3 Mr Wilson identifies that not only will the installation of a 15kW system at Barretta be a wise economic decision but this could be the first stage in a more extensive solar power installation at the site.
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5. FINANCE
5.1 The quoted price for the installation of a 15kW PV system at Barretta (comprising of 52 x 300 watt LG NEON panels) from DMS Energy, is $33,000 which includes discounting for the STC rebate.
5.2 The funding in question is available in the current Climate Change account (GL 1.63.551.6278). This amount of expenditure was identified in the 2014 / 2015 estimates for Kingborough corporate “mitigation projects”.
6. COMMUNICATION AND CONSULTATION
6.1 It is proposed that energy produced, savings and return on investment information will be displayed and communicated to the public, as will be the case for the Civic Centre and Twin Ovals PV installations.
7. RISK
7.1 There is a risk that the proposed installation will not perform in accordance with specifications and modelled output. As is the case with the Civic Centre installation, this is not considered to be a significant issue as the calibre of the panels, installation equipment and warranties to be provided should ensure the chance of significant loss is minor.
8. CONCLUSION
8.1 The Civic Centre PV system has recorded energy production to the value of nearly $4,000 since its commissioning in late December 2014. The LG Neon panels installed have exceeded energy production expectations.
8.2 The installation of a 15kW state of the art PV array on the north facing roof of the Tip Shop building will be simple to achieve and funded via existing climate change mitigation monies.
8.3 The business case for the installation has been considered and approved by Council’s Executive Management Team and the KWS Board.
8.4 Further investigations will also be undertaken into a more extensive use of solar technology at the site.
9. RECOMMENDATION
MOVED SECONDED
That the report of the Manager Environmental Services be received and that approval be granted to contract DMS Energy to undertake the installation of a 15kW photovoltaic system at the Barretta Waste Disposal site at a cost of $33,000.
JON DOOLE MANAGER ENVIRONMENTAL SERVICES ENDORSED: TONY FERRIER DEPUTY GENERAL MANAGER Date: 13th February 2015
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VOTING
For Against For Against Cr Atkinson Cr Percey Cr Black Cr Street Cr Dr Bury Cr Wass Cr Fox Cr Winter Cr Grace Cr Wriedt
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REPORT TO: COUNCIL
SUBJECT : SPEED LIMIT REDUCTION - ALGONA ROAD, KINGSTON/BLACKMANS BAY
OFFICER: RENAI CLARK FILE REF: 23.136, 28.8
1. PURPOSE
Strategic Plan Reference
Future Direction 1 Good governance Desired Strategic Outcome 1.6 Forward planning and leadership
1.1 To consider a request from the Department of State Growth (DSG) for Council’s view on the implementation of a reduced speed limit from 100km/h to 90km/h on Algona Road, between Channel Highway and Opal Drive.
2. BACKGROUND
2.1 The DSG adopted the Safer Roads: Non-Urban Road Network Strategy in September 2012. It complements the Tasmanian Road Safety Strategy 2007- 2016 by utilising Safe System principles of safe roads and safe speeds. It identifies the need to balance infrastructure treatments and speed management measures to improve the overall safety of the non-urban road network.
2.2 The strategy determined that there was to be no blanket reductions of speed limits and that appropriate speed limits, assessments of roads, or sections of roads, on the non-urban network were to be undertaken in consultation with local government and the community. The process allowed local government and the community to nominate sealed non-urban roads, or sections of roads, to be assessed against the Tasmanian criteria for 100 km/h roads. If the road, or section of road, met the criteria, following the review process, it was to receive a posted 100 km/h speed limit. If it did not meet the criteria it was to receive a 90 km/h speed, either through new signage or the application of the non-urban default speed limit. It was considered that through this process, the speed limit for non-urban roads will truly match the safety of the road environment.
2.3 During the consultation process, the DSG and Kingborough Council both agreed that speed limits in the Kingborough municipality would not change following the Kingborough Safer Speed (KiSS) Demonstration finishing on 1 February 2014. 90km/h speed limits were retained on some higher risk sections of sealed roads in the municipality. However the roads which maintained a 100 km/h speed limit (Southern Outlet, Huon Highway and Algona Road) during the KiSS demonstration were to retain the 100 km/h speed limit.
2.4 Since the opening of the Kingston Bypass and particularly following the replacement of the ‘END’ signs with the posted speed limit, the DSG and Council have received representations from residents regarding the various speed limits applicable throughout the municipality. One of the main concerns is with the variations in the speed limits applicable to the Southern Outlet (100km/h), the Kingston Bypass (80km/h), the Channel Highway (90km/h) and
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Algona Road (100km/h). A number of road users, including Kingborough residents have suggested that the principal speed limit on Algona Road should be lowered to match the 90 km/h of the Channel Highway or 80 km/h of the Kingston Bypass.
2.5 The DSG is considering a reduction of the 100km/h speed limit to 90km/h on Algona Road, between Channel Highway and Opal Drive and correspondence has been received from the Senior Traffic Engineer at the DSG seeking Council’s view on the proposed reduction.
3. STATUTORY REQUIREMENTS
3.1 Under Section 59 of the Traffic Act 1925 the DSG has the legislative authority to set and amend speed limits on all public roads within Tasmania.
4. DISCUSSION
4.1 The primary determination of the speed limit for a particular length of road is determined by road function and application in accordance with the hierarchy of speed limits as listed in Australian Standard AS1742.4 Speed Controls. The standard identifies a speed limit of 100 km/h is appropriate for Algona Road.
4.2 Speed counts conducted by the DSG indicate that the 85th percentile speed is 95 km/h. (the speed at or below which 85 percent of motorists travel under free flow conditions). The 85th percentile speed is a good indicator of what most drivers consider as the appropriate speed to drive at and does not necessarily correlate with the speed limit. The speed counts indicate that there is a reasonable amount of compliance with the posted speed limit and further indicates that 100 km/h is perceived by motorists as an appropriate speed at which the road can be safely driven.
4.3 The primary consideration in the assessment or review of a speed zone is determined from the crash rate of the road. The crash statistics for Algona Road are not unusually high. An analysis undertaken by the Monash University Accident Research Centre (MUARC) rated the collective crash risk (casualty crashes per kilometre) and the individual crash risk (casualty crashes per vehicle kilometre travelled) as low-medium and was based on five years data 2005-2009. Under the “Tasmanian Criteria for 100 km/h Roads” Algona Road is identified as a strategically important road that is able to maintain a 100 km/h speed limit.
4.4 It should be noted that the preliminary plan for the Safer Roads strategy initially identified that Algona Road should be reduced to 90 km/h. However DSG considered at that time that any lowering of the speed limit on Algona Road would need to be considered as part of the function of the road and the speed limit on the Kingston Bypass, suggesting that 80 km/h may be more appropriate for Algona Road.
4.5 One of the key issues that road users raise is that there appears to be no correlation of speed limits between the Southern Outlet, the Kingston Bypass, the Channel Highway and Algona Road.
4.6 The Southern Outlet is dual carriageway separated by a wide central median, consistent grade and large radius curves of long length and long straights. There are some grade separated interchanges with deceleration and
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acceleration lanes. There are also some at-grade junctions such as the northern sections of Proctors Road. It carries the highest volume of traffic in the municipality and has an increasing problem of road rage largely due to motorists failing to keep left unless overtaking. It has a posted speed limit of 100 km/h from the Mount Nelson interchange to the Kingston interchange where the speed limit reduces to 80 km/h to allow motorists to consider the various lanes and alternative directions available.
4.7 The Kingston Bypass is dual carriageway with wire rope barrier separation and grade separated interchanges with deceleration and acceleration lanes. It has consistent grade and large radius curves of long length and long straights and has a posted speed limit of 80 km/h. The length of the Kingston Bypass between the weaving manoeuvre near Summerleas Road and the approach of the Huntingfield roundabout is the primary factor that limits the ability to increase the speed limit to 100 km/h.
4.8 The section of Channel Highway from Huntingfield Avenue to Howden Road is single carriageway with a number of at grade junctions and access to the Margate Golf Course. The alignment is inconsistent with short crests, tighter radius curves of short length and carries a speed limit of 90 km/h. This section of Channel Highway was previously 100 km/h prior to the implementation of the KiSS Demonstration.
4.9 Algona Road is an important State managed road connecting Maranoa Heights, Blackmans Bay and Tinderbox residents to the surrounding community and beyond and carries approximately 9,000 vehicles per day. The total length of the road is 3.2 km long, with the 100km/h section in question being 2.5 km in length between the Channel Highway roundabout and Opal Drive.
4.10 It is managed as a limited access road which prevents the introduction of additional access points, promoting efficient traffic movement as land is developed and traffic volumes increase. It is a high standard road having sealed shoulders with kerbing, edge lines, consistent alignment and deceleration turning lanes.
4.11 There are two at grade junctions along this section, being Redwood Road to the north and Scarborough Avenue to the south. Both junctions have good sight lines and exceed the minimum requirements for sight distance for a 100 km/h speed limit.
4.12 Both junctions have deceleration turning lanes on Algona Road for both right and left hand turns. Deceleration turning lanes improve the operational efficiency of the junctions and provide a much higher level of safety of ensuring that turning traffic does not impede through traffic.
4.13 Of the four deceleration turning lanes, three are less than the minimum recommended length for a 100 km/h speed. Only the westbound right turn lane into Redwood Road meets the recommended length for a 100km/h speed. All deceleration turning lanes will achieve suitable deceleration lengths for a 90km/h speed limit.
4.14 Neither junction has acceleration lanes. However there are no simple numerical warrants for the provision of acceleration lanes and they are generally only provided where insufficient gaps exist for vehicles to enter the
Council Meeting No. 2 Monday, 23 February 2015 91
traffic stream or where the volume of turning vehicles is high or where sight limitations exist.
4.15 A number of road users have suggested that the speed limit on Algona Road should be lowered to match the 90 km/h of the Channel Highway or even the 80 km/h of the Kingston Bypass. In contrast a number of road users have suggested that the 100 km/h speed limit on Algona Road is suitable and would prefer the 80 km/h speed limit of the Kingston Bypass to be increased to 100 km/h.
4.16 It would appear that consistency in speed limits is a primary concern for road users. Motorists consider that a speed limit should be aligned with the standard of the road environment. Motorists are more likely to comply with speed limits when there greater consistency in the speed environment.
4.17 In considering a reduction of the principal speed limit on Algona Road, it is noted that this will result in a negligible increase in travel time. Changing the speed limit from 100 km/h to 90 km/h increases travel time by only 10 seconds. Changing the speed limit from 100 km/h to 80 km/h increases travel time by only 24 seconds.
5. FINANCE
5.1 There are no direct costs to Council in reducing the speed limit.
6. COMMUNICATION AND CONSULTATION
6.1 The DSG has also made a request to RACT for its view on a reduction of the 100km/h speed limit to 90km/h on Algona Road, between Channel Highway and Opal Drive.
6.2 Council has not undertaken any direct consultation with residents.
7. RISK
7.1 The potential risks associated with changes to the speed limit are two-fold. Firstly, if the speed limit is lowered then benefits are obtained from the improved road safety as outlined above.
7.2 The second risk is the public reaction. Given that there are usually two opposing views associated with lowering speed limits, regardless of the decision, there is likely to be some adverse public reaction.
7.3 If the speed limit is lowered, there is a risk that the credibility of speed limits generally will be questioned if such changes are perceived by motorists not to be consistent with the road environment.
8. CONCLUSION
8.1 There is clear evidence that the reduction in speed limits has benefits to the community both through the reduction in the likelihood of crashes and the resultant lessening of injury severity resulting from crashes at lower speeds.
8.2 Before the DSG considers making this speed limit change, it seeks Council’s input on the matter. DSG considers that Council is better placed to represent the views of the local community.
Council Meeting No. 2 Monday, 23 February 2015 92
8.3 While the final determination is the responsibility of DSG, Council’s position on the subject will be a major factor in the outcome of the review. Council may choose to either support the reduction of the existing speed limit on Algona Road from 100 km/h to 90 km/h – or not to. It is recommended that this support be provided in order to maintain consistency with the Channel Highway speed limit and in the general interest of public safety.
9. RECOMMENDATION
MOVED SECONDED
That the report of the General Manager be received and that Council supports the reduction of the existing speed limit on Algona Road from 100 km/h to 90 km/h between Channel Highway and Opal Drive.
RENAI CLARK ROAD AND STORMWATER ENGINEER
ENDORSED: TONY FERRIER DEPUTY GENERAL MANAGER
Date: 11 February 2015
VOTING For Against For Against Cr Atkinson Cr Percey Cr Black Cr Street Cr Dr Bury Cr Wass Cr Fox Cr Winter Cr Grace Cr Wriedt
Council Meeting No. 2 Monday, 23 February 2015 93
REPORT TO: COUNCIL
SUBJECT: BROWNS RIVER SETTLERS
OFFICER: IAN HOLLOWAY FILE REF: 5.28
1. PURPOSE
Strategic Plan Reference
Future Direction 1 Good governance Desired Strategic Outcome 1.6 Forward planning and leadership
1.1 To consider a request from a descendant of the Late Thomas Brown (Browns River first settler) to acknowledge the bi-centenary of the death of Thomas Lucas.
2. BACKGROUND
2.1 A request has been received from a descendant of Thomas Lucas as to whether Council is planning any celebrations/memorials to mark 200 years on 29 August 2015 of the death of Thomas Lucas.
3. STATUTORY REQUIREMENTS
3.1 There are no statutory requirements relating to this report.
4. DISCUSSION
4.1 The book “Browns River - A History of Kingston and Blackmans Bay” by Julie Gardam 1988 provides the following information. “The first Browns River settler was Thomas Lucas, accompanied by his wife Anne, and 4 sons Thomas jnr., Richard, John and Nathaniel. He was compensated for the loss of all this (loss of land on Norfolk Island) with a land grant in Van Dieman’s Land. Thomas took up 180 acres at Browns River late in 1808.”
4.2 Thomas Lucas died on 29 August 1815 and was buried by Rev. Robert Knopwood at St. David’s Park Church in Hobart.
4.3 There is little public display of the history of Kingston / Browns River and an option to acknowledge the passing of Thomas Lucas is to establish history plaques within public places.
4.4 A discussion has been held with Mr David Hopkins (historian and artist) who produced the Aboriginal interpretative panels at Kettering and the walking track to the Probation Station site at Bonnet Hill on behalf of Council.
4.5 Mr Hopkins can undertake the necessary research and design for the interpretative panels with the view of having two panels – one at Browns River to cover the early history of Browns River and a second panel at the Civic Centre detailing the history of Kingston (named in 1851).
Council Meeting No. 2 Monday, 23 February 2015 94
4.6 If Council support the proposal, then a peer review of the panels will be undertaken of the information provided by Mr Hopkins and a further report will be presented to Council that will include a draft layout of the panels.
5. FINANCE
5.1 Mr Hopkins has provided a quote of $3,520 for the two panels which is similar to the pricing for the Aboriginal interpretative panels however with installation the cost is likely to be $4,000.
5.2 No funding has been allocated for any interpretative or commemorative event/s relating to Thomas Lucas. However, if Council is supportive of development of interpretative panels then it would be necessary that funding be allocated from the current budget via the allocation for consultancies to enable the panels to be completed prior to the commemorative date in August 2015.
6. COMMUNICATION AND CONSULTATION
6.1 If Council supports the proposed installation of the interpretative panels then discussions will be held with the family representative who has raised this matter.
7. RISK
7.1 The only identified risk is associated with the descendants of Thomas Lucas or some others who might be disappointed in how the information is presented on the panels.
8. CONCLUSION
8.1 Acknowledging the history associated with Browns River and Kingston is important if Council is to maintain its historical links. The provision of the European settlement interpretative panels would add to the existing Aboriginal interpretative panels and provide a broad history of the occupation of this area by humans.
9. RECOMMENDATION
MOVED SECONDED
That the report of the General Manager be received and Council allocate $4,000 from the 2014/2015 operational budget – consultancies for the production of two interpretative panels depicting the history of Browns River and Kingston.
IAN HOLLOWAY EXECUTIVE OFFICER
ENDORSED: GARY ARNOLD GENERAL MANAGER
Date: 11 February 2015.
Council Meeting No. 2 Monday, 23 February 2015 95
VOTING
For Against For Against Cr Atkinson Cr Percey Cr Black Cr Street Cr Dr Bury Cr Wass Cr Fox Cr Winter Cr Grace Cr Wriedt
Council Meeting No. 2 Monday, 23 February 2015 96
COMMUNICATION ITEMS
REPORT TO: COUNCIL
SUBJECT : GENERAL MANAGER’S REPORT JANUARY/FEBRUARY 2015
OFFICER: GARY ARNOLD FILE REF: 25.7
1. PURPOSE
Strategic Plan Reference
Future Direction 1 Good governance Desired Strategic Outcome 1.6 Forward planning and leadership
1.1 This report provides a summary of the activities undertaken by the General Manager during the period 13 January 2015 and 13 February 2015.
2. COUNCIL MANAGEMENT
2.1 Various meetings and discussions were held with staff, both individually and collectively in teams.
2.2 Responded to various queries raised by Councillors.
2.3 Attended the following Council related meetings:
– Governance and Finance Committee 19 January 2015
- Council meeting 27 January 2015
- Councillor bus tour 29 January 2015
3. COMMUNITY ENGAGEMENT
Various discussions were held with residents and developers, including:
Bill Blaik, Centre Manager Channel Court shopping centre on 13 January 2015 regarding leasing matters.
On 15 January 2015 the Mayor, Cr Steve Wass and I met with Marcus Higgs and Sarah Cope to discuss Kingborough tracks and trails
4. LOCAL, STATE & FEDERAL GOVERNMENT PROGRAMS
4.1 On 3 February 2015 the Mayor, Cr Steve Wass and I attended a meeting with Shane Gregory, General Manager – Transport Infrastructure, Department of State Growth to express concern regarding the appearance of the Channel Highway entrances to Kingston and Margate.
4.2 On 11 February 2015 the Mayor, Cr Steve Wass, Deputy Mayor, Cr Paula Wriedt and I attended the Voluntary Council Amalgamations Regional Meeting in Hobart.
Council Meeting No. 2 Monday, 23 February 2015 97
4.3 On 11 February 2015 the Mayor and I attended a quarterly briefing of TasWater.
5. EXTERNAL COMMITTEES / PROGRAMS
5.1 Reports or minutes of external committees received during this period (available in the Councillors reference library).and tabled at this meeting.
6. OTHER
6.1 Various other discussions and meetings relating to day to day operational matters and issues.
7. RECOMMENDATION
MOVED SECONDED
That the report of the General Manager be received and noted.
GARY ARNOLD GENERAL MANAGER
Date: 13 February 2015
VOTING
For Against For Against Cr Atkinson Cr Percey Cr Black Cr Street Cr Dr Bury Cr Wass Cr Fox Cr Winter Cr Grace Cr Wriedt
Council Meeting No. 2 Monday, 23 February 2015 98
OPEN SESSION
MONTH & MINUTE NO RESOLUTION TITLE STATUS COMMENTS RESPONSIBLE YEAR OFFICER Jan 2015 C4/1-15 Sound barrier Completed Correspondence forwarded to Dept of State Growth EO (IH) C5/1-15 Review of membership STCA Progressing Executive Officer STCA to meet with Council GM (GA) C6/1-15 Jindabyne Rd & Hutchins St Progressing Study to be commenced DGM (TF) C7/1-15 Review of membership LGAT Progressing President & Chief Executive Officer to meet with Council GM (GA) C9/1-15 Acknowledgement of Completed Policy posted on Council website EO (IH) Traditional Owners policy C12/1-15 Payment of Councillors’ Completed Amended policy posted on Council website EO (IH) Expenses policy C13/1-15 Bruny Island Advisory Completed Mr Hughes advised of re-appointment EO (IH) Committee C14/1-15 Design of community hub Progressing Advice from professional architects being obtained DGM (TF) C15/1-15 Installation of seating Twin Completed Kingborough Tigers Football Club advised TGM (TF) Ovals CAE1/1-14 Hall Management Committees Completed Members advised of appointments MC&RS (DS) CAE2/1-14 Community Grants Completed Grant applicants advised MC&RS (DS) CAE3/1/14 Bruny Island Men’s Shed Completed Group advised of Council’s decision MC&RS (DS) CAE4/1-14 Abel Tasman Art & Design Progressing Review commenced MC&RS (DS) Prize GF6/1-15 Communications strategy & Completed Policy posted on Council website EMOD (PH) Communications policy GF8/1-15 Disaster Relief Donations Completed Policy posted on Council website CFO (JB) policy GF10/1-15 Waiving of fees Taroona Scout Completed Group advised of Council’s financial assistance EO (IH) Group
Council Meeting No. 2 Monday, 23 February 2015 99
Previous Council resolutions – still being actioned
MONTH & MINUTE NO RESOLUTION TITLE STATUS COMMENTS RESPONSIBLE YEAR OFFICER
Dec 2014 C417/17-14 Dog Control – Taroona section Completed Report contained with current agenda. EO (IH) Alum Cliffs track C418/17-14 Peggys Beach Reserve Completed Copy of Aboriginal Heritage Study report forwarded to EO (IH) community representatives. C421/17-14 Illawarra Play Partnership Progressing Illawarra Primary School advised of Council’s resolution EMES (BD) Project C422/17-14 Kingborough Emergency Progressing Recommendations to be implemented EO (IH) Management Plan – Risk Assessment C423/17-14 Fire Management Policy Progressing Working Party established EO (IH) IRS101/11-14 Blackmans Bay Hall Progressing Refurbishment commenced EMES (BD) Playground Refurbishment Nov 2014 C382/16-14 Refuge Welcome Zone Progressing Public signing to be held MC&RS (DS) C383/16-14 Petition – Traffic Study Progressing Report to be submitted to Council EMES (BD) C386/16-14 Lease of land – Girl Guides Progressing Draft lease documentation forwarded to Girl Guides EO (IH) Sept 2014 C312/13-14 Kingston High School Completed Signage installed MC&RS (DS) Performing Arts Centre signage C313/13-14 Taroona Landslide Progressing Planning Scheme Specific Area Plan to be developed EO (IH) CDA20/3-14 Kingston Beach Digital Hub Progressing Initial discussions held with LINC MC&RS (DS)
Council Meeting No. 2 Monday, 23 February 2015 100
MONTH & MINUTE NO RESOLUTION TITLE STATUS COMMENTS RESPONSIBLE YEAR OFFICER August 2014 C279/12-14 Proposed New Kingborough Progressing Workshop held 16 February 2015. DGM (TF) Strategic Plan ED20/3-14 Parking Strategy for Central Progressing Strategy preparation commenced DGM (TF) Kingston July 2014 C237/11-14 Lease – Taroona Tennis Club Progressing Lease to be prepared (current lease expires 2018) EO (IH) C240/11-14 Dog Management Policy Progressing Policy review commencing MES (JD) April 2014 IRS18/2-14 Public Toilet Strategy Progressing Working group established & inspections commenced EO (IH) C90/6-14 Review of By-Laws Progressing Working group reviewing By-Laws EO (IH) Oct 2013 ED28/5-13 Sports Precinct Energy audit Progressing Consultant engaged to undertake audit MES (JD) Aug 2013 C211/7-13 Petition – Footpath at Progressing Initial consultation complete. Community priorities have EMES (BD) Woodbridge changed. Concept design out for comment. March 2013 C87/3-13 Communication towers Progressing To be progressed with communication companies DGM (TF)
Council Meeting No. 2 Monday, 23 February 2015 101
CLOSED SESSION
MONTH & MINUTE NO RESOLUTION TITLE STATUS COMMENTS RESPONSIBLE YEAR OFFICER Jan 2015 C27/1-15 Sherburd Street upgrade Completed Contract documentation completed DGM (TF) C28/1-15 Purchase – 26 Golden Grove Progressing Council’s decision conveyed EO (IH) Drive C29/1-15 Sale of land for rates Progressing Property owners advised CFO (JB)
Previous Council resolutions – still being actioned
MONTH & MONTH & MONTH & YEAR MONTH & MONTH & YEAR MONTH & YEAR YEAR YEAR YEAR Dec 2014 C433/17-14 Kingborough Family Day Care Progressing Consultation on future of scheme continuing MC&RS (DS) Service C435/17-14 25A Osborne Esplanade Completed Workshop held 16 February. EO (IH) June 2014 C217/10-14 Request for purchase of land Progressing Waiting on response from Department EO (IH)
Council Meeting No. 2 Monday, 23 February 2015
MAYORS COMMUNICATIONS
Mayor Wass reported the following :
Appointments / Activities
1. 11.30 a.m. Monday 19.1.15 Bonnet Hill Community Association to discuss Uphill Bicycle Lanes Venue : Kingborough Civic Centre
2. 10.00 a.m. Friday 23.1.15 In company with Councillors Percey and Winter Attended on site meeting with Kingston Beach Sailing Club re: parking and unloading boats at Kingston Beach. Venue : Kingston Beach
3. 9.00 a.m. Monday 26.1.15 Conducted Australia Day Awards and Public Citizenship Ceremony (38 participants) In company with Deputy Mayor Wriedt, Councillors Atkinson and Grace, General Manager Mr Arnold and staff. Venue : Twin Ovals Function Centre
4. 12.00 noon Monday 26.1.15 Following the above, separately attended the Day on the Beach with above Councillors, General Manager and staff. Venue : Kingston Beach
5. 11.00 a.m. Thursday 29.1.15 Witnessed the demolition of the former Kingston High School with Communication Officer, Mr Dix and Southern Cross Television Venue : Former Kingston High School
6. 5.00 p.m. Thursday 29.1.15 Together with Councillors, General Manager Mr Arnold, Deputy General Manager Mr Ferrier, Chief Financial Officer Mr Breen, and Executive Officer Mr Holloway undertook bus tour prior to budget. Venue : Mainland Kingborough
7. 9.30 a.m. Friday 30.1.15 At invitation of the Premier of Tasmania The Hon Will Hodgman MHA attended sod turning for future grandstands (2), in company with Deputy General Manager Mr Ferrier. Venue : Twin Ovals Complex
8. 3.00 p.m. Friday 30.1.15 In company with Councillor Street and General Manager, Mr Arnold undertook tour of Copping Refuse Disposal Site with CEO Mrs Christine Bell . Venue : Copping
9. 10.00 a.m Saturday 31.1.15 Attended Middleton Fair with Councillor Grace in attendance. Venue : Middleton
10. 2.00 p.m. Tuesday 3.2.15 In company with General Manager Mr Arnold attended scheduled meeting with Mr Shane Gregory of Department of State Growth to discuss roadside verges along State Roads and other related issues. Venue : 10 Murray Street, Hobart.
11. 10.00 a.m. Wednesday 4.2.15 In company of General Manager, Mr Arnold met with inter-state developer Mr Shane Cheded of Fenshaw Pty Ltd for general discussions re Kingborough owned properties. Venue : Civic Centre.
12. 2.00 p.m. Wednesday 4.2.15 Attended STCA Economic Development Committee Meeting. Venue : Lord Mayor’s Courtroom, Hobart City Council.
13. 6.30 p.m. Wednesday 4.2.15 At the invitation of the Management of the Southern Regional Unit SES, in company with Mr Holloway attended Council Appreciation Dinner. Venue : Tasmania Police Academy, Rokeby.
14. 10.00 a.m. Thursday 5.2.15 At the invitation of Essential Oils Tasmania undertook tour of Kingston business premises together with General Manager, Mr Arnold and Deputy General Manager, Mr Ferrier. Venue : Kingston
15. 1.00 p.m. Thursday 5.2.15 In company with Councillor Percey and Mr Holloway attended meeting with representative from Brick Architecture to discuss upcoming Lego exhibition in Kingston. Venue : Civic Centre.
16. 9.30 a.m. Wednesday 11.2.15 At invitation of Minister of Local Government The Hon Peter Gutwein MP attended Voluntary Council Amalgamation Regional Meeting with Deputy Mayor Wriedt and General Manager, Mr Arnold. Venue : Hadleys Hotel, Hobart.
17. 2.00 p.m. Wednesday 11.2.15 Attended TasWater Owner Representatives Quarterly Briefing with General Manager, Mr Arnold. Venue : 169 Main Road, Moonah.
18. 10.00 a.m. Friday 13.2.15 Attended LGAT General Meeting together with General Manager, Mr Arnold. Venue : Brighton Civic Centre.
19. 12.00 Noon Sunday 15.2.15 At invitation of Bonnet Hill Safety Lane Action Group attended rally seeking State Govt funds to complete safety lanes on uphill sections of Channel Hwy between Kingston and Taroona, in company with Councillors Atkinson, Fox, Street and Winter.
20. 11.00 a.m. Monday 16.2.15 Attended STCA Board Meeting in company of General Manager, Mr Arnold. Venue : Brighton Council Chambers.
21. 10.00 a. m. Tuesday 17.2.15 Attended meeting with Developer to discuss future opportunities, with Councillor Grace in attendance. Venue : Brookfield, Margate.
22. 2.00 p.m. Tuesday 17.2.15 Visited Westwind Community Centre with General Manager, Mr Arnold for general discussions with Chair, Mr Peter Fehre and CEO Ms Sue Sagewood. Venue : Westwinds, Woodbridge.
MOVED SECONDED
That the Mayor’s Communications be received and noted.
VOTING
For Against For Against Cr Atkinson Cr Percey Cr Black Cr Street Cr Dr Bury Cr Wass Cr Fox Cr Winter Cr Grace Cr Wriedt
MINUTES AND REPORTS OF COMMITTEES
COMMUNITY ARTS & ENVIRONMENT COMMITTEE MEETING NO. 1
MOVED SECONDED
That the following Minutes of Meeting No. 1 of the Community Arts & Environment Committee held on Monday, 2 February 2015 be confirmed and the recommendations contained therein be adopted.
CAE1/1-15 Community Events Plan
CAE2/1-15 Community Grants Policy
CAE3/1-15 Kingborough Family Day Care National Quality Standard Rating
CAE4/1-15 Kingborough Responding To Coastal Hazards
CAE5/1-15 Climate Change
CAE6/1-15 Bi-Monthly Report Community & Recreational Services – December 2014 – January 2015
CAE7/1-15 Environmental Services Activities Report
CAE8/1-15 Matters Of General Interest
VOTING For Against For Against Cr Atkinson Cr Percey Cr Black Cr Street Cr Dr Bury Cr Wass Cr Fox Cr Winter Cr Grace Cr Wriedt
CLOSED SESSION
There were no Minutes considered in ‘Closed Session’.
N.B. Minutes of Community Development and the Arts Committee Meeting No. 2 were circulated under separate cover.
PLANNING AUTHORITY COMMITTEE MEETING NO. 2
MOVED SECONDED
That the Minutes of Meeting No. 2 of the Planning Authority Committee held on Monday, 10 February 2015 be received and confirmed.
PA6/2-15 Questions on Notice from Councillors
PA7/2-15 Delegated Authority for the Period 5 January 2015 to 30 January 2015
PA8/2-15 Development Services Activity Report
PA9/2-15 Proposed New Road Names
PA10/2-15 PSA-2009-1 - Planning Scheme Amendment application for the Rezoning of a portion of the land zoned Primary Industries to Residential at 66 Brightwater Road, Blackmans Bay for Peacock Darcey and Anderson Pty Ltd
PA11/2-15 DAS-2009-12 - Development Application for Subdivision of 11 lots at 66 Brightwater Road, Blackmans Bay for Peacock Darcey and Anderson Pty Ltd
PA12/2-15 DA-2014-169 - Development Application for Dwelling requiring a relaxation to building height and rear boundary setback at 33 Ineke Drive, Kingston for P A Dance Builders
PA13/2-15 DA-2014-397 - Development Application for Dwelling alterations and additions requiring relaxation of site coverage at 20 Kelvedon Avenue, Taroona for Dock 4 Architecture
PA14/2-15 Matters of General Interest
VOTING For Against For Against Cr Atkinson Cr Percey Cr Black Cr Street Cr Dr Bury Cr Wass Cr Fox Cr Winter Cr Grace Cr Wriedt
CLOSED SESSION
There were no Minutes considered in ‘Closed Session’.
N.B. Minutes of the Planning Authority Committee Meeting No. 2 were forwarded under separate cover.
INFRASTRUCTURE AND RECREATIONAL SERVICES COMMITTEE MEETING NO. 1
MOVED SECONDED
That the Minutes of Meeting No. 1 of the Infrastructure and Recreational Services Committee held on Thursday, 12 February 2015 be received and confirmed.
IRS1/1-15 Activity Report - Kingborough Sports Centre
IRS2/1-15 Kingborough Access Advisory Committee
IRS3/1-15 Works Monthly Report – December 2014 / January 2015
IRS4/1-15 Works Monthly Report – January / February 2015
IRS5/1-15 Capital Works Program – Monthly Report
IRS6/1-15 Kingborough Road Safety Committee
IRS7/1-15 Matters Of General Interest
VOTING
For Against For Against Cr Atkinson Cr Percey Cr Black Cr Street Cr Dr Bury Cr Wass Cr Fox Cr Winter Cr Grace Cr Wriedt
CLOSED SESSION
There were no Minutes considered in ‘Closed Session’.
N.B. Minutes of Infrastructure and Recreational Services Committee Meeting No. 1 were circulated under separate cover.
MATTERS OF GENERAL INTEREST
Extract from Meeting Procedures Policy – Policy No. 5
Matters of General Interest
It is a requirement of Regulation 8(5) that no matter that is not on the agenda is discussed at a meeting, with the exception of urgent matters that comply with sub- regulation 8(6). Provision shall be made in the Agenda at the conclusion of all other agenda items in Open Session for a Councillor or the General Manager to advise the meeting of a matter of general interest. In accordance with Regulation 8(5) there is to be no discussion on the matter of general interest.
CONFIRMATION OF ITEMS TO BE DEALT WITH IN CLOSED SESSION
MOVED SECONDED
That in accordance with Regulation 15 of the Local Government (Meeting Procedures) Regulations 2005 the following items are to be dealt with in Closed Session.
Matter Local Government (Meeting Procedures) Regulations 2005 Reference AB1501 Coningham Road 15(2)(c) Stubbings Street Stormwater Upgrade Acquiring of Land – 24 Osborne 15(2)(c) Esplanade General Manager’s Performance 15(2)(a) Review
VOTING
For Against For Against Cr Atkinson Cr Percey Cr Black Cr Street Cr Dr Bury Cr Wass Cr Fox Cr Winter Cr Grace Cr Wriedt
CLOSED SESSION
MOVED SECONDED
That in accordance with Regulation 15 of the Local Government (Meeting Procedures) Regulations 2005 that Council move into Closed Session.
VOTING
For Against For Against Cr Atkinson Cr Percey Cr Black Cr Street Cr Dr Bury Cr Wass Cr Fox Cr Winter Cr Grace Cr Wriedt
In accordance with the Kingborough Council Meetings Audio Recording Guidelines Policy, recording of the open session of the meeting will now cease.
The Open Session of Council adjourned at
MOVED SECONDED
That Council, pursuant to Regulation 15(9) of the Local Government (Meeting Procedures) Regulations 2005 and having considered privacy and confidential issues, authorises the release to the public of the following discussions, decisions, reports or documents relating to this closed meeting:
Subject Decisions/Documents AB1501 Coningham Road Stubbings Street Stormwater Upgrade Acquiring of Land – 24 Osborne Esplanade General Manager’s Performance Review
VOTING
For Against For Against Cr Atkinson Cr Percey Cr Black Cr Street Cr Dr Bury Cr Wass Cr Fox Cr Winter Cr Grace Cr Wriedt
MOVED SECONDED
That the Open Session of Council be resumed.
VOTING
For Against For Against Cr Atkinson Cr Percey Cr Black Cr Street Cr Dr Bury Cr Wass Cr Fox Cr Winter Cr Grace Cr Wriedt
The Open Session of Council resumed at
MOVED SECONDED
The Closed Session of Council having met and dealt with its business resolves to report that it has determined the following:
VOTING
For Against For Against Cr Atkinson Cr Percey Cr Black Cr Street Cr Dr Bury Cr Wass Cr Fox Cr Winter Cr Grace Cr Wriedt
CLOSURE There being no further business, the Chairperson declared the meeting closed at
...... (Confirmed) (Date)