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Guidance for the Control of Sensitive Technologies for Security Export for Academic and Research Institutions 3Rd Edition

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Guidance for the Control of Sensitive Technologies for Security Export for Academic and Research Institutions 3Rd Edition (Tentative translation) Guidance for the Control of Sensitive Technologies for Security Export for Academic and Research Institutions 3rd Edition October 2017 Ministry of Economy, Trade and Industry Trade Control Department Note: The tentative translation is unofficial and to be used solely as reference materials to aid in the understanding of Japanese original text. Trade Control Department of Ministry of Economy, Trade and Industry is not responsible for the accuracy, reliability or currency of translation in this translation. < Table of Contents > I. Purposes and Usages of this Guidance .....................................................................................................................4 1. Purposes of this Guidance .....................................................................................................................................4 2. Usages of this Guidance ........................................................................................................................................5 II. Security Export Control System ....................................................................................................................................6 1. System Intent and Background ..............................................................................................................................6 1) Necessity of the Security Trade Control .................................................................................................................6 2) Transition of the Security Environment and the Framework under International Harmonization ........................6 2. Control System ........................................................................................................................................................9 1) List Control ...............................................................................................................................................................9 2) Catch-all Control ................................................................................................................................................... 15 i. WMD (Weapons of Mass Destruction) Catch-all Control ......................................................................... 15 ii. Conventional Weapon Catch-all Control .................................................................................................. 15 3. License Application for Transfer of Technologies, etc. ........................................................................................ 23 4. Establishing/Operating Organizational Structure................................................................................................ 23 5. Penalties for Legal Violation ................................................................................................................................ 23 III. Transfer of Technologies Subject to the Control ...................................................................................................... 26 1. Outline of the Control for Transfer of Technologies ............................................................................................ 26 2. Defining Transfer of Technologies ....................................................................................................................... 27 3. Defining Residents and Non-residents ............................................................................................................... 28 4. Technological and Academic Fields Requiring Control ...................................................................................... 29 IV. Procedure for Transfer of Technologies and Export of Goods ................................................................................ 32 1. Case-by-case Procedures ................................................................................................................................... 32 1) Pre-screening ........................................................................................................................................................ 34 2) Verifying End-use and End-user .......................................................................................................................... 35 3) Classification ......................................................................................................................................................... 37 4) Examining License Exceptions ............................................................................................................................ 42 5) Transaction Screening .......................................................................................................................................... 47 6) License Application ............................................................................................................................................... 48 7) Ensuring Identification ........................................................................................................................................... 49 8) Record Keeping .................................................................................................................................................... 49 2. Regular Procedures ............................................................................................................................................. 50 1) Awareness, Education and Trainings .................................................................................................................. 50 2) Audits and Reporting ............................................................................................................................................ 51 3) Record Keeping .................................................................................................................................................... 52 4) Information Management ..................................................................................................................................... 53 V. Procedures for Various Cases ................................................................................................................................... 57 1. Controlling Transfer of Technologies to International Students/ Postgraduates/ Staff ...................................... 57 1) Cases Requiring a License .................................................................................................................................. 57 2) Control for Entry/Interim/Exit Stage ...................................................................................................................... 58 2 2. Overseas Trips and Temporary Homecomings.................................................................................................. 61 3. Conducting Joint R&D ......................................................................................................................................... 62 4. Visits of Foreign Researchers ............................................................................................................................. 63 5. Closed Conference .............................................................................................................................................. 63 6. Use of Equipment ................................................................................................................................................ 64 VI. Establishing/Operating Framework ......................................................................................................................... 65 1. Prior Review ......................................................................................................................................................... 67 1) Grasp of Present Status ....................................................................................................................................... 67 2) Understanding by Executives .............................................................................................................................. 68 3) Assigning Responsible Department/Personnel................................................................................................... 69 2. Establishing Organizational Structure ................................................................................................................. 69 1) Organizational Structure Planning ....................................................................................................................... 69 2) Establishing the Procedures ................................................................................................................................ 71 3. Preparing for Operating the Structure ................................................................................................................. 72 1) Communication and Ensured Organizational Awareness by Executives ......................................................... 72 2) Developing/Providing Pamphlets and Guidebooks ............................................................................................ 72 3) Integrating Control into Existing Administrative Procedures ............................................................................... 73 4) Communication between Control Personnel and Staff......................................................................................
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