Tournament Information Packet Giamatti
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From The Director’s Desk Little League Softball Managers, Coaches, and Parents: Congratulations! You are on your way to Bristol, Connecticut for several more days of fun, hopefully sun, and vacation plans gone awry. Whether your child's team represents our region at the Little League World Series or not, we hope you will look back on the summer of 2021 as extremely special. We have strived to provide you and your family with as much information as possible so your time in Bristol for the East Region Tournament is enjoyable and memorable. Please ensure that we receive the proper documentation for your child to actively participate in the East Region Tournament. It is critical that the necessary credentials accompany the players upon arrival in Bristol. Your child will be staying at the A. Bartlett Giamatti Little League Leadership Training Center, the East Region Headquarters for Little League International. All players will eat, sleep, and stay as a team while participating in the East Region Tournament. There is no cost to you or your league for your child’s stay at our complex. Be sure your child’s manager is aware of any specific needs relating to diet or medication so they can inform our staff prior to arrival and check-in. Your child’s safety is of utmost importance. In order to provide a safe and secure environment while your child is participating in the East Region Tournament, only team members and their coaches will be allowed in the dormitories, dining hall, courtyard, and swimming pool. Also, within this package is a list of rules and regulations that we expect all participants to follow. Please take a few minutes before your arrival to review the rules with your child. This tournament is a modified double-elimination tournament meaning there is no “if” game. The winner of the winner’s bracket will play the winner of the elimination bracket once and that winner will be the champion in its respective tournament. Every game will be broadcast by the ESPN family of networks. Parking at the Giamatti Center is extremely limited. Local police will ticket and, if necessary, tow cars that violate parking regulations. The Edgewood School parking lot will be available but space is limited. Parking rules are strictly enforced for the safety of our guests. Please note that family pets are not allowed on Little League property anywhere at any time. Additionally, the Giamatti Center is a smoke-free complex. If you have any other questions that this packet of information doesn’t answer or leaves unclear, or your child has any specific special needs such as dietary, please contact Eileen Holden at [email protected] or (860) 585-4730. We hope your Little Leaguers and family will leave the East Region Tournament with cherished memories, win or lose. Have a safe journey to Bristol! Respectfully, Kiley Johnson East Region Director Little League International Tournament Information Packet 2 East Region Staff Kiley Johnson Corey Wright East Region Director and East and Central Region Operations Managing Tournament Director Director [email protected] [email protected] Dave Seeger Eileen Holden Facilities Manager Office Assistant [email protected] [email protected] Tyler Jankoski Garett Argianas Tournament Committee Tournament Committee [email protected] Little League® Baseball and Softball East Region Headquarters 335 Mix Street Bristol, Connecticut 06010 Telephone: (860) 585-4730 Fax: (860) 585-4734 Tournament Information Packet 3 Things To Know Before Arrival ● Official documentation is needed to participate in the tournament. Team manager must communicate with any players needing to produce additional documentation prior to arrival in Bristol. ● Teams must arrive as a team, according to the arrival schedule provided. It is very important to follow the mandated arrival schedule. ● A team photo will be taken before the teams’ first game. The state championship banner will be needed for the photo. ● Teams and players must bring all necessary equipment. Balls are provided for games only. ● Managers, coaches, chaperones and players should bring enough clothes for the duration of the tournament. ● Managers and coaches have a dress code for games. Long khaki pants or skirts are required. Polo shirts will be provided; they must be tucked in and worn to all games. ● Washing of game uniforms is the responsibility of each individual team. Pick-up/Drop-off should be coordinated between the manager and/or chaperone and team parent. ● Blankets, pillows and towels are provided. Personal toiletries such as soap, shampoo and toothpaste are not provided. Please bring your own pool towel. ● Breakfast, lunch, dinner and late-night pizza will be provided to all teams. Food and drink are not allowed in the dormitories. ● Prepare allergy and special diet information for your team, which must be called into the East Region office PRIOR to arrival at 860-585-4730 or email [email protected]. ● Each dormitory room has a television, but there is no cable/satellite/streaming service. Bring any special equipment needed for gaming or entertainment. ● Each dormitory room is equipped with air conditioning. WiFi is available in the Dining Hall but not in the dormitories. ● After check-in is complete, player departures from the Giamatti Center must be approved by region staff. Single-player departures are not permitted. ● Players are the responsibility of the manager, coaches, and/or chaperones. Tournament Information Packet 4 Official Documentation Needed 1. TOURNAMENT ELIGIBILITY AFFIDAVIT CERTIFIED BY DISTRICT ADMINISTRATOR 2. AFFINITY LEAGUE MAP SIGNED AND DATED BY THE LEAGUE PRESIDENT AND DISTRICT ADMINISTRATOR: a. MAP MUST SHOW EACH PLAYERS’ RESIDENCE OR SCHOOL LOCATION 3. TOURNAMENT PLAYER VERIFICATION FORM (SIGNED) FOR EACH PLAYER: a. RESIDENCY PROOF (1 DOCUMENT FROM EACH OF THE 3 GROUPS); or b. SCHOOL ENROLLMENT PROOF 4. ALL APPROVED WAIVERS (i.e. II(D), IV(h), Charter Committee, etc.) 5. MEDICAL RELEASE FORM FOR EACH PLAYER 6. IMMUNIZATION RECORDS* (NOT COVID-RELATED) *NOT REQUIRED UNTIL WORLD SERIES ADVANCEMENT If establishing residence, every document produced must be dated or in force between February 1, 2020 (previous year) and February 1, 2021 (current year). If establishing school attendance, documentation must indicate enrollment for the current academic year, dated prior to October 1, 2020. NOTE: Players who established residence or school attendance prior to the 2021 season using the Player Verification Form, and can produce the form with proper proofs and signatures, will be grandfathered and will NOT need to complete a new Player Verification Form. This paperwork must accompany the manager and must be presented to Corey Wright or Kiley Johnson upon arrival. Should any questions develop while preparing these materials, please call the East Region Headquarters at (860) 585-4730 — it is much easier for teams to rectify issues while they are still in their hometowns, as opposed to doing so on arrival day in Bristol. Incomplete documentation will make for a very long arrival day for all involved coaches, players and parents. Players and/or teams without complete documentation will not be allowed to participate. Tournament Information Packet 5 Equipment Each team is responsible for bringing its own equipment, including bats (which MUST meet Little League® specifications and standards), practice baseballs, catcher's equipment, batting helmets, etc. All equipment must be in good repair and in accordance with Little League® Rules and Regulations. Little League® officials, upon arrival and prior to the each game, will inspect equipment, and illegal or unsafe equipment will be banned from use during the tournament. It is also necessary for each team to bring its own uniforms and hats. Uniforms and hats will not be provided. All male managers and coaches will be required to wear long khaki pants and a hat. Females must wear long khaki pants or a skirt while participating in games, but a hat isn’t required. Shorts, jeans and sweatpants are not allowed. Polo shirts for managers and coaches, provided by the region, must be worn for all games and must be tucked in. Each player must have the Little League® patch affixed to her uniform, as described in Little League® rulebook. Players without the Little League® patch cannot participate in this tournament. Tournament Information Packet 6 Chaperones All teams, coaches and managers must stay in the predetermined housing accommodations set forth by Little League® International and abide by all on-site housing procedures. Male managers and coaches will be provided with separate housing. If a team has three (3) males on the coaching staff, they will be provided with two (2) hotel rooms. If a team has two (2) males on the coaching staff, they will be provided with one (1) hotel room. If a team has only one (1) male on the coaching staff, he will be provided with one (1) hotel room. Each league is required to have two (2) female chaperones oversee each team while staying at the Giamatti Center during the East Region Tournament. If a coaching staff is made up of three (3) females, all three will stay with the team. If a team has two (2) females on the coaching staff, those two (2) females on the coaching staff will be required to stay with the team on-site and the league will not need to appoint any additional chaperones. However, if a team has only one (1) female on the coaching staff, the local league will be required to appoint (1) female chaperone to stay with and supervise the players on-site. If a team has an all-male coaching staff, the local league will need to appoint two (2) female chaperones to stay with and supervise the players. Coaches, managers and chaperones are responsible for the team’s deportment, actions and behavior at all times.