Board of Park Commissioners Wednesday, May 19, 2021 at 6:00 pm City Hall 1st Floor Conference Room or Via Zoom REVISED Regular Meeting Agenda
1. Call to order a. Attendance
2. Acceptance of meeting minutes a. April 21, 2021 Regular Meeting Minutes Documents: Attachment A
3. Public participation
4. Employee/Volunteer Recognition a. Doug Trillo, Assistant Parks Supervisor for his work on Muzzy Field b. Volunteer recognition of Candido “JR” Galindo, Robert Lincoln and Sarah Larson for the Community Clean-Up Day
5. Superintendent’s Report a. Monthly Division Updates Documents: Attachment B b. Project Updates Documents: Attachment C c. Department financials Documents: Attachment D
6. Old business a. By Commissioners b. Update on Page Pool Grand Re-Opening Fundraiser Event
7. New business: a. Consider a request from the Mum Festival Committee to utilize Brackett Park for children’s activities Documents: Attachment E b. Consider a request from the Bristol Garden Club to install a Blue Star Memorial on Memorial Boulevard Documents: Attachment F c. Consider a request from the Bristol Blues to hold (4) firework events at Muzzy Field Documents: Attachment G d. Consider a request for financial assistance from Bristol Youth Football and Cheer Documents: Attachment H e. Consider a request from Public Works to selectively close portions of and permit select contractor vehicles on Memorial Boulevard for the purpose of the rehabilitation of Memorial Boulevard Bridge and retaining wall f. Presentation by the Kern Park Association regarding the Kern Park trail plan g. By Commissioners
8. Committee reports a. Events Committee b. Building & Maintenance Committee c. Budget & Finance Committee d. Diversity, Equity and Inclusion e. City Council Liaison updates
9. Other Business a. By Commissioners
10. Adjourn
Topic: Board of Park Commissioners Time: May 19, 2021 06:00 PM Eastern Time (US and Canada)
Join Zoom Meeting https://bristolct-gov.zoom.us/j/4114604802?pwd=cGg5Y240ZkphVkZWWldaLzRpdGJQZz09
Meeting ID: 411 460 4802 Passcode: W7tfNp One tap mobile +13017158592,,4114604802# US (Washington DC) +13126266799,,4114604802# US (Chicago)
Dial by your location +1 301 715 8592 US (Washington DC) +1 312 626 6799 US (Chicago) +1 929 205 6099 US (New York) +1 253 215 8782 US (Tacoma) +1 346 248 7799 US (Houston) +1 669 900 6833 US (San Jose) Meeting ID: 411 460 4802 Board of Park Commissioners Wednesday, April 21, 2021 at 6:00 pm City Hall 1st Floor Conference Room or Via Zoom Regular Meeting Minutes
1. Call to order a. Vice Chair Fiorito called the meeting to order at 6:04 p.m. b. Attendance Present: Mayor Ellen Zoppo-Sassu, Chairwoman Cynthia Donovan, Commissioner Robert Fiorito, Vice Chair Malcolm Huckaby, Commissioner Robert Kalat, Commissioner Sarah Larson, Deputy Superintendent Dr. Joshua Medeiros, Superintendent Sandra Bogdanski, Commissioner Paula O’Keefe, Commissioner
Absent: Scott Rosado, Council Liaison
2. Acceptance of meeting minutes a. MOTION: Made by Commissioner Kalat to accept the March 17, 2021 Regular Meeting Minutes. Seconded by: Commissioner Bogdanski, all in favor; motion carried.
3. Public Participation. a. MOTION: Made by Commissioner Kalat to bring Agenda Item 7b. up from under public participation Seconded by: Commissioner Bogdanski, all in favor; motion carried. b. MOTION: Made by Commissioner Fiorito to approve the use of Muzzy Field for BC/BEHS Graduation. Seconded by: Commissioner Donovan, all in favor; motion carried.
4. Employee Recognition a. Aubrey Minkler was recognized for her time as Community Service Coordinator and the outstanding job she has done in short period of time.
5. Superintendent’s Report a. MOTION: Made by Commissioner Fiorito to accept and place the Superintendent’s Report on file. Seconded by: Commissioner Donovan, all in favor; motion carried. b. MOTION: Made by Commissioner Kalat to place the department financials on file. Seconded by: Commissioner O’Keefe, all in favor; motion carried.
6. Old business a. There was no new business brought forward by commissioners
7. New business a. MOTION: Made by Commissioner Kalat to review and approve 2021 Bristol Blues Game Schedule Board of Park Commissioners Wednesday, April 21, 2021 at 6:00 pm City Hall 1st Floor Conference Room or Via Zoom Regular Meeting Minutes
Seconded by: Commissioner Bogdanski, all in favor; motion carried. b. Commissioner O’Keefe suggested additional signage at Rockwell Park to direct bikers to the Mountain Bike trails. Discussion followed.
8. Committee reports a. Event Committee: Commissioner O’Keefe advised the group of the schedule for the event and the Memorial Boulevard site walk. b. Building and Maintenance Committee: No report. c. Budget & Finance Committee: No report. d. Diversity, Equity and Inclusion: No report. e. City Council Liaison updates: No report.
9. Other Business a. Commissioner Donovan led a discussion on the article The Future of Public Parks and Recreation-Crisis or Prosperity
10. Adjourn a. MOTION: Made by Commissioner Bogdanski to adjourn at 6:52 p.m. Seconded by: Commissioner Kalat, all in favor; motion passed.
Respectfully submitted, Martha Bravo, Recording Secretary
Superintendent Report Board of Park Commissioners (May 19, 2021)
I. Parks, Grounds and Facilities Division Highlights
The Parks Crew continue to engage in spring operations while preparing for summer. This includes repairing lights, mowing schedule, painting, field maintenance and more. Finishing touches were completed at Muzzy Field and the season started with a big success on 5/6/21. Significance landscape work has been completed at Page Pool to beautify the parking lot and new entrance way. The Facilities Technician and parks crew continue to partner to prep Page Pool for grand opening on June 26th. A summer kick off meeting is scheduled for the end of the month to prepare the parks crew for the season. The meeting will include a review of safety procedures, future training opportunities and more. Vandalism Updates Damage Location/Date Repair Progress/Update Graffiti Skate Park Cleaned Graffiti Rockwell fence by turn around Cleaned
II. Recreation Division Monthly Report
Recreation & Event Measures April April 2020 2021 # of youth engaged in recreation programs 197 360 # of adults engaged in recreation programs 109 86* Total # of recreation programs running 11 15
*This figure is higher than displayed. For our Men’s Softball program, the team captain is the only individual reflected in this figure. The other individuals on the team are not included.
Highlights: The Recreation Division’s school year care program (on remote days) has come to an end, as the Board of Education has brought the students back full time. The total of number of registrants for the program over the Fall/Winter/Spring totaled to 755. The 70th Annual Fishing Derby was a success considering the circumstance regarding COVID-19. The derby had over 65 youth participants register. The event saw $400+ dollars in sponsorships from various entities in the community. The Recreation Division is scheduled to offer more in person programs in May, as the weather is more suitable for outdoor programs. Most of our May offerings are already full, which is promising.
III. Aquatics Division Highlights
DMAC lifted capacity restrictions in April aligned with changes in guidance from the state. Mask mandate and physical distancing remain in place as well as cleaning protocols. May is Water Safety month. Our first "Water Safety Challenge" will begin on May 15th. Challenge cards will be available for pick up at DMAC and City Hall. There is no cost to participate. Participants will complete 9 water safety-related challenges and turn their completed cards in for prizes. LTS Summer registration began on Monday, May 3rd. We are planning a complete summer schedule for lessons. Additionally, private lessons and specialized lessons are returning. DMAC hosted a vaccine clinic featuring Griffin Health on Saturday, May 1st. Final maintenance and cleaning efforts are taking place at both outdoor pools in preparation for opening day (6/26). DMAC is hosting pool space to our neighbors at Lake Compounce for lifeguard training. DMAC is also hosting the state of CT DEEP lifeguards for training on 5/22. Aquatics Coordinator Raelynne Andrews is finishing up her final weeks of EMT training. Aquatics Supervisor has received approval from NRPA for her educational session to be presented at the NRPA annual conference in September of this year.
April 2020 April 2021 Aquatics Measures # of visits to the Dennis Malone Aquatics 0 1,315 Center # of Pool Memberships sold 0 35 # of youth learning to swim 52 1,595
*DMAC closed to public March 18, 2020 effecting 2020 numbers. Restrictions remain effecting 2021 numbers
IV. Outreach, Marketing, and Event Highlights
Submitted BPRYCS application for the NRPA Magazine July Cover open submission. Photo submission opportunity provided in recognition of Parks and Recreation Month. Visited Page Pool for the Food and Wine Festival fundraiser event layout conceptualization. Began conversations with Bristol Burlington Board of Health to discuss the Food and Wine Festival fundraiser and necessary requirements for BPRYCS and guests. Released the job opening for the new Rockwell Park Ambassador position to begin in June. Recruitment is on-going. Participated in the City of Bristol’s Community Clean Up Day by coordinating volunteers for Veterans Memorial Boulevard Park. Developed event schedule and timeline for the 100th Anniversary Celebration of Veterans Memorial Boulevard Park.
April April Outreach, Marketing, and Event Measures 2020 2021 # of attendees cleaning parks on Community Clean Up Day N/A 20 # of people receiving “General” BPRYCS emails N/A 8,127 # of people receiving the “Cancellation” BPRYCS emails N/A 10,102 # of people on average engaging with the weekly N/A 1,500 newsletter*
*Engagement is qualified here as people performing actions to the email (i.e. clicking and opening links, reading articles, program registration redirection, participating in interactive polls, etc.)
Upcoming Special Events- Save the Date
Event Name Date Time Location Hoppers Birge Nature CT Trails Day June 5, 2021 8 AM – 11 AM Preserve Rockwell Park Story Walk Rockwell Park June 6, 2021 10 AM Opening Boardwalk Bristol Food and Wine June 18, 2021 5 PM – 10 PM Page Park Pool Fundraiser First Summer Concert Series Rockwell Park June 22, 2021 6:30 PM – 8 PM Performance of 2021 Amphitheater Rockwell Park First Movie Night of 2021 June 25, 2021 8:30 PM Amphitheater
Active Parks, Recreation, Youth and Community Services Projects Updated: 5/7/2021
Project Name Description Status Anticipated Amount Funding Source Target Completion Goal Basketball/Tennis To repair and resurface Purchasing Agent $146,740 but are $60,000-capital outlay Summer-Fall 2021 Repairs (Rockwell, tennis and basketball reviewed quotes reviewing to see if (1017000). Wilson’s Field, Peck courts at (4) parks. Courts through CREC’s the costs can be Park, Brackett Park) at Page, Seymour, and contract and reduced. Requesting misc. trust Stocks will be addressed received quotes account transfer to in their dedicated Capital totaling $146,740. cover the balance Projects.
Bobcat Skid-steer Obtain a smaller snow FY 22 Proposal $65,000 Pending Approval- Out to bid summer 2021 (pending Loader plow replacement to a 40 Submitted as part of project approval) year old machine the FY22 budget proposal process. DMAC Facility Sign Formal signage of the FY 22 Proposal $25,000 Pending Approval- Fall 2021 (pending project DMAC; currently no Submitted as part of approval) adequate signage for the the FY22 budget facility proposal process. E.G. Stocks Site enhancements FY 22 Proposal $600,000 Pending Approval- Out to bid summer 2021 (pending Playground and including ADA, court Submitted as part of project approval) Casey Field Upgrades lights, and field upgrades. the FY22 budget proposal process. Memorial Boulevard- Prefabricated bathrooms FY 22 Proposal $150,000 Pending Approval- Out to bid summer 2021 (pending Prefabricated for the boulevard near the Submitted as part of project approval) Bathrooms pavilion to provide public the FY22 budget restrooms. proposal process. Page Pavilion-Phase 1 Phase 1 of interior A pre-construction $236,000 $183,000 ($210,000 August 2021 renovations with a vision meeting is being minus $27,000 for EDM of establishing a premier scheduled for the services) - Page Park rental facility. week of May 17th. Capital Project- We anticipate (3027010). Misc trust construction at the building to begin used to subsidize the on or around June difference. 16th. Page Pavilion- Phase Phase 2 including interior FY 22 Proposal $600,000 Pending Approval- Out to bid summer 2021 (pending 2 and exterior renovations Submitted as part of project approval) with a vision of the FY22 budget establishing a premier proposal process. rental facility. Page Pool Chimney Repair on Page Pool PO has been Quote of $12,000 Miscellaneous trust May 2021. Anticipated to be a 2 Repair chimney. Not part of approved and (cheaper than fund line item week project once work scope of pool renovation. work is being previously commences. Source of leaking in scheduled. anticipated) stairwell. Page/Rockwell Pool Purchase custom pool Covers have been $26,000 Transferred anticipated Anticipated to arrive late summer Custom Covers covers for outdoor pools; ordered. They take overages in Recreation 2021 decreasing maintenance several months to part time wages due to and water costs. Safety develop due to the covid-19 to order feature. custom fit of the covers this fiscal year. pools. Page Park Utilize the Page Park FY 22 Proposal $13.6 million (4 Pending Approval- Out to bid for Design/Construction Revitalization and master plan to fully phase approach) Submitted as part of Documents summer 2021 (pending Renovation renovate the park. the FY22 budget project approval) proposal process. Picnic Tables & Trash Replace outdated picnic Picnic tables and $20,000 Transferred anticipated Spring/early summer 2021 Can Upgrades tables and trash cans trash cans have overages in Recreation throughout the system been ordered. part time wages due to covid-19 to order this fiscal year. Pine Lake- Element Reinvestment upgrades Business plan TBD- $60,000 $60,000- CAP Project Summer 2021 Enhancements including signage, approved. Waiting Land, Streets, Bldgs elements, boats/rack to order for once (3021032) site is cleared and its determined what funding will remain. Pine Lake- Parking Establishment of a bus DPW has begun DPW estimate of $90,000- superior Pending DPW schedule. Ready to Lot/Bus Turnaround turn around and small work at the site $65,000 electric business pave in June 2021. Requires utility parking area on Birch with trees being interruption (3021032) lines/site plan for bathroom facility Street entrance of the cleared and before paving of that area is done. park. parking lot area is being established. Pine Lake- Establishment of a DPW Engineering Quote estimate $100,000- Rockwell Summer 2021 Prefabricated prefabricated bathroom working on design around $100,000 Park Capital Project Bathrooms w/water facility with water documents (3027014-21C06) connection connection to support large groups and visitors. Rear Loader 4500 Purchase a more Covid-19 FY 22 Proposal $60,000 Pending Approval- Out to bid summer 2021 (pending Chevy Trash Truck friendly trash truck Submitted as part of project approval) w/Compactor the FY22 budget proposal process. Recycle Containers To add recycling Pursuing quotes $10,000 $10,000-capital outlay Spring 2021 containers into the park and feasibility of a (1017000) system recycle program Rockwell Park Establishment of a Awaiting design Quote estimate $100,000- Rockwell Fall 2021 Pavilion-Bathroom prefabricated bathroom documents from around $100,000 Park Capital Project Expansion facility with water Mike Fortuna. Will (3027014-21C06) connection to reduce be reviewed by reliance on port-o-johns. Park Commissioners once they arrive. Rockwell Pump Park Establishment of a bike Country Gardens is $60,100 $66,000- NRPA Play & June 2021. Grand opening ribbon pump park at Rockwell beginning site Youth Sports Grant cutting event is being planned. Park near Jacobs St lot prep. They will be (1067023-561800- More information coming soon. submitting a 21G03) formal timeline shortly. Seymour Park- To repair and resurface FY 22 Proposal $245,000 Pending Approval- Out to bid winter 2022 for a Spring Tennis/Basketball & Seymour Park courts and Submitted as part of 2022 completion (pending project Pickleball Conversion create 2 pickleball courts. the FY22 budget approval) proposal process. Project amount was reduced by $5,000 by Comptroller’s Office. Upgrade playscapes Replace aging equipment FY 22 Proposal $20,000 Pending Approval- Fall 2021 (pending project and swing sets at Rockwell and other Submitted as part of approval) playgrounds in the system the FY22 budget proposal process. Utility Body 4 Wheel Replace P5 to allow for FY 22 Proposal $45,000 Pending Approval- Out to bid summer 2021 (pending Drive w/snow plow better snow removal Submitted as part of project approval) package the FY22 budget proposal process. Supervisor Vehicles Seeking 3 vehicles for No action taken N/A Not budgeted for at Not a budgeted or requested Superintendent/Deputy, this time. Acquire hand project. Seeking alterative options BEST, and Aquatics. me downs from other for acquiring. departments not being utilized if/when available.
05/13/2021 13:00 |CITY OF BRISTOL |P 1 SarahLarson |YEAR-TO-DATE BUDGET REPORT |glytdbud
FOR 2021 13
ACCOUNTS FOR: ORIGINAL TRANFRS/ REVISED AVAILABLE PCT 001 GENERAL FUND APPROP ADJSTMTS BUDGET YTD ACTUAL ENCUMBRANCES BUDGET USED ______
0017021 PARKS ADMINISTRATION ______
0017021 480003 PARK TRUST FUNDS -400,000 0 -400,000 -404,411.84 .00 4,411.84 101.1% 0017021 480004 PARK TRUST GOODS -23,330 0 -23,330 -18,845.00 .00 -4,485.00 80.8%* 0017021 514000 REGULAR WAGES & 329,125 0 329,125 260,216.91 .00 68,908.09 79.1% 0017021 515100 OVERTIME WAGES & 4,670 0 4,670 2,107.16 .00 2,562.84 45.1% 0017021 552100 LIABILITY INSURA 47,755 0 47,755 57,978.00 .00 -10,223.00 121.4%* 0017021 553000 TELEPHONE 4,300 0 4,300 3,180.58 819.60 299.82 93.0% 0017021 553100 POSTAGE 950 0 950 235.12 .00 714.88 24.7% 0017021 554000 TRAVEL REIMBURSE 900 0 900 .00 .00 900.00 .0% 0017021 555000 PRINTING & BINDI 480 113 593 593.00 .00 .00 100.0% 0017021 557700 ADVERTISING 8,000 -113 7,887 3,015.26 163.84 4,707.90 40.3% 0017021 561800 PROGRAM SUPPLIES 2,000 0 2,000 1,360.14 406.35 233.51 88.3% 0017021 561800 COVID PROGRAM SUP 0 0 0 1,764.31 1,223.25 -2,987.56 100.0%* 0017021 569000 OFFICE SUPPLIES 2,000 0 2,000 1,112.76 1,759.66 -872.42 143.6%* 0017021 581120 CONFERENCES & ME 6,750 0 6,750 4,037.53 1,271.00 1,441.47 78.6% 0017021 589100 MISCELLANEOUS 0 135,516 135,516 34,767.99 33,400.70 67,347.31 50.3%
TOTAL PARKS ADMINISTRATION -16,400 135,516 119,116 -52,888.08 39,044.40 132,959.68 -11.6%
TOTAL GENERAL FUND -16,400 135,516 119,116 -52,888.08 39,044.40 132,959.68 -11.6%
TOTAL REVENUES -423,330 0 -423,330 -423,256.84 .00 -73.16 TOTAL EXPENSES 406,930 135,516 542,446 370,368.76 39,044.40 133,032.84
05/14/2021 13:05 |CITY OF BRISTOL |P 1 SarahLarson |YEAR-TO-DATE BUDGET REPORT |glytdbud
FOR 2021 13
ACCOUNTS FOR: ORIGINAL TRANFRS/ REVISED AVAILABLE PCT 001 GENERAL FUND APPROP ADJSTMTS BUDGET YTD ACTUAL ENCUMBRANCES BUDGET USED ______
0017022 PARKS GROUNDS & FACILITIES ______
0017022 450311 MUZZY FIELD RENT -25,000 0 -25,000 -12,864.00 .00 -12,136.00 51.5%* 0017022 450321 RENTALS -8,000 0 -8,000 -4,401.00 .00 -3,599.00 55.0%* 0017022 450322 CONCESSION & MIS -6,500 0 -6,500 -3,763.00 .00 -2,737.00 57.9%* 0017022 450400 MISC CHARGES FOR -400 0 -400 -100.00 .00 -300.00 25.0%* 0017022 514000 REGULAR WAGES & 987,455 0 987,455 811,611.26 .00 175,843.74 82.2% 0017022 515100 OVERTIME WAGES & 112,000 0 112,000 61,331.51 .00 50,668.49 54.8% 0017022 515100 COVID OVERTIME WA 0 0 0 96.00 .00 -96.00 100.0%* 0017022 515100 ISAIS OVERTIME WA 0 0 0 2,700.23 .00 -2,700.23 100.0%* 0017022 515200 PARTTIME WAGES & 50,500 0 50,500 23,609.88 .00 26,890.12 46.8% 0017022 517000 OTHER WAGES 0 0 0 1,198.00 .00 -1,198.00 100.0%* 0017022 541000 PUBLIC UTILITIES 69,500 0 69,500 61,114.80 8,314.26 70.94 99.9% 0017022 541100 WATER & SEWER CH 42,400 0 42,400 39,297.12 2,702.88 400.00 99.1% 0017022 542140 REFUSE 16,000 0 16,000 9,074.94 1,146.26 5,778.80 63.9% 0017022 543000 REPAIRS & MAINTE 54,000 104 54,104 33,516.41 18,787.39 1,800.20 96.7% 0017022 543000 ISAIS REPAIRS & M 0 0 0 17,161.80 7,300.00 -24,461.80 100.0%* 0017022 543100 MOTOR VEHICLE SE 15,000 0 15,000 13,540.74 1,458.68 .58 100.0% 0017022 561400 MAINT SUPPLIES & 92,000 0 92,000 55,941.75 35,194.96 863.29 99.1% 0017022 562100 HEATING OIL 10,040 0 10,040 11,104.11 861.26 -1,925.37 119.2%* 0017022 562600 MOTOR FUELS 24,000 0 24,000 19,774.92 8.56 4,216.52 82.4% 0017022 563000 MOTOR VEHICLE PA 25,000 0 25,000 11,595.54 7,663.56 5,740.90 77.0% 0017022 563100 TIRES 3,000 0 3,000 2,043.00 957.00 .00 100.0% 0017022 570400 21020 PICNIC TABL 0 20,000 20,000 .00 .00 20,000.00 .0% 0017022 570905 SMALL EQUIPMENT 10,200 0 10,200 8,468.81 671.56 1,059.63 89.6% 0017022 581120 CONFERENCES & ME 4,000 0 4,000 3,945.00 .00 55.00 98.6% 0017022 581200 VANDALISM 4,000 0 4,000 3,674.91 100.00 225.09 94.4%
TOTAL PARKS GROUNDS & FACILITIES 1,479,195 20,104 1,499,299 1,169,672.73 85,166.37 244,459.90 83.7%
TOTAL GENERAL FUND 1,479,195 20,104 1,499,299 1,169,672.73 85,166.37 244,459.90 83.7%
TOTAL REVENUES -39,900 0 -39,900 -21,128.00 .00 -18,772.00 TOTAL EXPENSES 1,519,095 20,104 1,539,199 1,190,800.73 85,166.37 263,231.90
05/13/2021 13:00 |CITY OF BRISTOL |P 1 SarahLarson |YEAR-TO-DATE BUDGET REPORT |glytdbud
FOR 2021 13
ACCOUNTS FOR: ORIGINAL TRANFRS/ REVISED AVAILABLE PCT 001 GENERAL FUND APPROP ADJSTMTS BUDGET YTD ACTUAL ENCUMBRANCES BUDGET USED ______
0017023 RECREATION ______
0017023 450105 SUMMER RECREATIO -276,200 0 -276,200 -101,576.75 .00 -174,623.25 36.8%* 0017023 450107 FALL/WINTER REC -33,165 0 -33,165 -13,409.00 .00 -19,756.00 40.4%* 0017023 514000 REGULAR WAGES & 127,200 0 127,200 91,446.67 .00 35,753.33 71.9% 0017023 515100 OVERTIME WAGES & 3,200 0 3,200 323.50 .00 2,876.50 10.1% 0017023 515200 PARTTIME WAGES & 303,200 -46,000 257,200 184,089.70 .00 73,110.30 71.6% 0017023 531000 PROFESSIONAL FEE 133,000 0 133,000 54,859.38 11,960.20 66,180.42 50.2% 0017023 557700 ADVERTISING 1,200 0 1,200 240.57 .00 959.43 20.0% 0017023 561800 PROGRAM SUPPLIES 34,000 0 34,000 21,936.52 5,418.36 6,645.12 80.5% 0017023 581120 CONFERENCES & ME 1,250 0 1,250 945.00 100.00 205.00 83.6%
TOTAL RECREATION 293,685 -46,000 247,685 238,855.59 17,478.56 -8,649.15 103.5%
TOTAL GENERAL FUND 293,685 -46,000 247,685 238,855.59 17,478.56 -8,649.15 103.5%
TOTAL REVENUES -309,365 0 -309,365 -114,985.75 .00 -194,379.25 TOTAL EXPENSES 603,050 -46,000 557,050 353,841.34 17,478.56 185,730.10
05/13/2021 13:01 |CITY OF BRISTOL |P 1 SarahLarson |YEAR-TO-DATE BUDGET REPORT |glytdbud
FOR 2021 13
ACCOUNTS FOR: ORIGINAL TRANFRS/ REVISED AVAILABLE PCT 001 GENERAL FUND APPROP ADJSTMTS BUDGET YTD ACTUAL ENCUMBRANCES BUDGET USED ______
0017024 AQUATICS ______
0017024 450103 POOL CHARGES -203,500 0 -203,500 -99,095.00 .00 -104,405.00 48.7%* 0017024 514000 REGULAR WAGES & 201,210 0 201,210 171,924.12 .00 29,285.88 85.4% 0017024 515100 OVERTIME WAGES & 5,500 0 5,500 3,019.09 .00 2,480.91 54.9% 0017024 515200 PARTTIME WAGES & 354,505 0 354,505 303,934.99 .00 50,570.01 85.7% 0017024 531000 PROFESSIONAL FEE 8,500 0 8,500 5,709.75 1,669.05 1,121.20 86.8% 0017024 541000 PUBLIC UTILITIES 58,300 0 58,300 34,998.79 23,301.21 .00 100.0% 0017024 541100 WATER & SEWER CH 20,500 0 20,500 6,168.56 13,831.44 500.00 97.6% 0017024 543000 REPAIRS & MAINTE 35,000 0 35,000 6,498.95 11,796.30 16,704.75 52.3% 0017024 557700 ADVERTISING 500 0 500 87.71 .00 412.29 17.5% 0017024 561400 MAINT SUPPLIES & 25,000 0 25,000 14,697.15 5,974.45 4,328.40 82.7% 0017024 561800 PROGRAM SUPPLIES 15,000 0 15,000 10,652.61 3,938.53 408.86 97.3% 0017024 562100 HEATING OIL 2,000 0 2,000 2,187.86 536.77 -724.63 136.2%* 0017024 562200 NATURAL GAS 26,750 0 26,750 20,722.26 6,027.74 .00 100.0% 0017024 570400 21021 POOL COVERS 0 26,000 26,000 .00 23,772.00 2,228.00 91.4% 0017024 581120 CONFERENCES & ME 2,500 0 2,500 1,170.00 200.00 1,130.00 54.8%
TOTAL AQUATICS 551,765 26,000 577,765 482,676.84 91,047.49 4,040.67 99.3%
TOTAL GENERAL FUND 551,765 26,000 577,765 482,676.84 91,047.49 4,040.67 99.3%
TOTAL REVENUES -203,500 0 -203,500 -99,095.00 .00 -104,405.00 TOTAL EXPENSES 755,265 26,000 781,265 581,771.84 91,047.49 108,445.67
05/13/2021 13:02 |CITY OF BRISTOL |P 1 SarahLarson |YEAR-TO-DATE BUDGET REPORT |glytdbud
FOR 2021 13
ACCOUNTS FOR: ORIGINAL TRANFRS/ REVISED AVAILABLE PCT 132 PINE LAKE CHALLENGE COURSE FND APPROP ADJSTMTS BUDGET YTD ACTUAL ENCUMBRANCES BUDGET USED ______
1321032 PINE LAKE CHALLENGE COURSE ______
1321032 422004 CHALLENGE COURSE -115,000 0 -115,000 .00 .00 -115,000.00 .0%* 1321032 460000 INTEREST INCOME 0 0 0 -19.52 .00 19.52 100.0% 1321032 515100 OVERTIME WAGES & 985 0 985 .00 .00 985.00 .0% 1321032 515300 SEASONAL WAGES 90,765 0 90,765 .00 .00 90,765.00 .0% 1321032 531000 PROFESSIONAL FEE 8,000 0 8,000 77.08 .00 7,922.92 1.0% 1321032 543200 EQUIPMENT MAINTE 6,750 0 6,750 .00 .00 6,750.00 .0% 1321032 553100 POSTAGE 400 0 400 .00 .00 400.00 .0% 1321032 555000 PRINTING & BINDI 3,000 0 3,000 .00 .00 3,000.00 .0% 1321032 561400 MAINT SUPPLIES & 1,350 0 1,350 .00 .00 1,350.00 .0% 1321032 561800 PROGRAM SUPPLIES 1,550 0 1,550 .00 .00 1,550.00 .0% 1321032 569000 OFFICE SUPPLIES 100 0 100 .00 .00 100.00 .0% 1321032 581135 SCHOOLING & EDUC 2,100 0 2,100 -275.00 .00 2,375.00 -13.1%
TOTAL PINE LAKE CHALLENGE COURSE 0 0 0 -217.44 .00 217.44 100.0%
TOTAL PINE LAKE CHALLENGE COURSE FND 0 0 0 -217.44 .00 217.44 100.0%
TOTAL REVENUES -115,000 0 -115,000 -19.52 .00 -114,980.48 TOTAL EXPENSES 115,000 0 115,000 -197.92 .00 115,197.92
GUIDELINES FOR MEMORIAL MARKERS
NATIONAL GARDEN CLUBS, INC. 4401 Magnolia Avenue St. Louis Missouri 63110 ©2016/2020 National Garden Clubs, Inc. All Rights Reserved. Not for further distribution.
Revised April 2020
HISTORY OF THE BLUE STAR MEMORIALS
At the close of World War II, National Garden Clubs (called National Council of State Garden Clubs at the time), like other public-spirited groups, were seeking a suitable means of honoring our service men and women. Garden Club members visualized a living memorial, preferring to help beautify and preserve the country these men and women had fought for, rather than build stone monuments in their honor. In 1944, Mrs. Lewis M. Hull, Garden Club of New Jersey President and future NCSGC President, and Mrs. Vance Hood, Roadside Chairman, had an inspired idea. One thousand flowering Dogwood trees would be planted along five miles of highway, that had been designated the Blue Star Drive by the Legislature. No billboards were to be allowed on the memorial stretch. The project was named for the Blue Star in the service flag, which hung in windows of homes and businesses to honor service men and women.
The guest speaker at the 1945 National Council of State Garden Clubs Annual Meeting in New York City was Spencer Miller, New Jersey's State Highway Commissioner, who had helped to implement the New Jersey project. He proposed that the program be adopted by NCSGC. At the 1945 Fall Semi-Annual Meeting, the project was approved. A "ribbon of living memorial plantings traversing every state" called The Blue Star Memorial Highway Program was adopted at the 1946 Annual Meeting in New Orleans. In 1947, Mrs. Frederick R. Kellogg (NCSGC President 1930-1933) designed a Marker that would identify the highways. Clubs responded enthusiastically, with Rhode Island receiving the first endorsement. After official approval of the site, garden clubs would purchase Markers and planting materials. Highway Departments would plant and maintain the area. This was the first program undertaken by garden clubs on a national scale. While it originally began to honor World War II veterans, it enlarged its mission in 1951 to include all men and women who had served, were serving or would serve in the Armed Forces of the United States. The need for an extension of the program to accommodate other than dedicated highways became apparent. As a result, a smaller By-Way Marker, to be placed in areas such as parks, civic and historical grounds, was approved at the 1981 convention in Atlanta. This Marker was changed at the 1994 convention in Connecticut to be more descriptive by including the words "A tribute to the Armed Forces of America.” A third Marker had been added at the 1996 convention in Michigan. This Marker was identical to the original Blue Star Memorial Highway Marker, except for the removal of the word "Highway.” This change allowed the Marker to be placed on the grounds of a National Cemetery or Veterans Administration Centers. At the 2004 convention in St. Louis, the scope of this Marker was enlarged to include other appropriate civic locations.
The tribute line on the blue star highway and memorial markers is A tribute to the Armed Forces who have defended the United States of America. This appears on all Blue Star Highway and Memorial Markers.
The tribute line on the blue star memorial by-way marker is A tribute to the Armed Forces of America. This appears on all Blue Star By-Way Markers.
Blue/Gold Star Markers 5 Revised 2020 BLUE STAR AND GOLD STAR SPECIFICATIONS
HIGHWAY MARKER (BLUE STAR ONLY) Permitted on highways and highway rest areas. Overall height when erected is 7'6". Marker size is approximately 41" high by 45"wide (inside plate is 30"x42), cast aluminum, identical both sides. Lettering is raised relief; emblem is modeled relief; prismatic star. Caption lines 2x2"; narrative PA"; Signature lines 1". Baked enamel finish. COLOR: Polychrome background (drab olive green); gold leaf letter faces and emblem border rings; star is blue. POST: Aluminum, octagonal, 35-pound weight. Length is 7' designed for 3' insertion in the ground. PRICE: $1590.00 (includes post and shipping)
MEMORIAL MARKER (BLUE STAR & GOLD STAR FAMILIES) Permitted on the grounds of National Cemeteries, Veteran Administration Medical Centers and any other appropriate civic location, as approved by NGC Blue Star Chairman. All details of Highway Marker apply. Both Markers are delivered with eight setscrews. PRICE: $1590.00 (includes post and shipping)
BY-WAY MARKER (BLUE STAR & GOLD STAR FAMILIES) Permitted in parks, historical sites and other civic locations Plaque is 12" high by 20" wide of east & minim, with 1" lettering in raised relief. Tribute lettering is 5/8", National Garden Clubs, Inc. is printed on bottom of each marker in 3/8" lettering. COLOR: Same as Highway and Memorial Marker. Designed for mounting on masonry or wood. Pre- drilled holes are in each corner for mounting. PRICE: $530.00 (includes shipping)
Extra Shipping Fees: $50 (large markers only) for states WEST of Minnesota, Iowa, Missouri, Arkansas and Louisiana
Replacement Post: $325
Refurbish (no post): $800 (includes round trip shipping)
Cap Repair/Refurbish (no post): $900 (includes round t rip shipping)
PRICES ARE SUBJECT TO CHANGE after May 1, 2022. Check with NGC Chairman or State Blue Star Chairman for current prices.
Blue/Gold Star Markers 9 Revised 2020 PROCEDURE FOR ORDERING
IMPORTANT: No Marker, Blue Star or Gold Star Families may bear a single person's or family name. The Blue Star Memorial Markers are designed to pay tribute to the ARMED FORCES AS A WHOLE – The Gold Star Families Markers are designed to pay tribute to THE GOLD STAR FAMILIES AS A WHOLE.
1. State, District or local garden club votes to have a Blue Star Memorial Marker or Gold Star Families Memorial Marker. The type of marker is selected (refer to page 9 for details); then an appropriate location is selected. BLUE STAR MEMORIAL MARKER AT A NATIONAL CEMETERY: The Department of Veterans Affairs, National Cemetery System, Washington, DC has approved our design and will facilitate placement. They may be contacted c/o Technical Support Service, 401B, Washington, DC 20420.
2. Contact State Blue Star Memorial Chairman for the most current forms and GUIDELINES publication. These items may be downloaded from the NGC website: http://www.gardenclub.org/
3. Contact authority responsible for location (i.e. Highway Department, City Government) for permission.
4. If a club wishes to have a highway dedicated as a Blue Star Memorial Highway, it must apply to the state legislature. See page 11 for a sample Resolution. Gold Star Families Markers are the MEMORIAL MARKER AND THE BY-WAY MARKER only.
5. Decide who will mount the Marker, pay for construction and maintain the immediate area. It is recommended that garden clubs not assume complete maintenance.
6. Clubs may solicit other organizations interested in civic development to help finance, plant and maintain the surrounding garden.
7. Under SPONSORED BY, the sponsoring group must be a NGC state, region, district or local garden club. Titles of other organizations may be on the Marker under IN COOPERATION WITH.
8. To purchase the desired Marker, the club fills out the order form in triplicate. The words SPONSORED BY and IN COOPERATION WITH appear in uppercase lettering on the Highway and Memorial Marker. For all Markers, names of sponsoring clubs should be clearly printed or typed, using upper and lower case lettering, as shown on page 9. Use only four lines in any sequence. Please refer to the order form for the number of letters and spaces allowed per line.
For All Blue Star & Gold Star Families Memorial Markers: 1. Garden Club completes and signs original order form and makes four copies
2. Garden Club obtains check in the correct amount MADE PAYABLE TO SEWAH STUDIOS
3. Garden Club mails original order form, three copies and check to the State Blue Star & Gold Star Families Chairman (keeping 1 copy for records)
4. State BS & GSF Chairman signs original order form and all three copies and mails the original order form, two copies and check to State President (keeping 1 copy for records)
5. State President signs the original order form and two copies and mails the original order form, one copy and check to the NGC BS & GSF Chairman for final approval and processing (keeping one copy for records).
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May 6, 2021
Bristol Park and Recreation Board of Directors
Dear Board of Directors,
The Bristol Youth Football and Cheer Organization is writing to request financial support for assistance with Casey Field maintenance and repair. Bristol Youth Football and Cheer relies primarily on its registration fees to financially support the leagues expenses. Like many sports organizations, COVID-19 had a significant impact on our resources. Bristol Youth Football and Cheer did not hold a 2020 season and traditional fundraising options were extremely limited. Due to the magnatude of the tropical storm in August 2020 that left thousands in our city without power, strong winds caused a tree to fall on our buliding and decimated our electric system on our field. We are hoping to have a season this year and bring some normalcy back to our players and cheerleaders. However, the financial needs exceed what we can provide to successfully hold a 2021 season. We are requesting assistance to replace our 400 AMP service to our building and assistance with prepping the field for the upcoming season. We have received two quotes on the electric box repairs which average between $5,000 to $7,000 (Quotes are attached). Field prep has previously included aeration and seeding as well. We are hopeful that you will be able to assist the league as we get back on our feet. Please feel free to reach out with any questions or concerns. Thank you for your consideration
Sincerely, Bristol Youth Football and Cheer Board of Directors
September 2, 2020
The Bristol Bulldog’s Football Field Attn: Justin Fiorito Lake Avenue Bristol, CT 06010
RE: BUDGETARY ELECTRICAL PRICING Repair main 400 Amp service damaged by storm
Justin,
Paradis Electric, Inc. is pleased give you a budgetary electrical price to repair damaged services of $5,000.00.
We would do this work at a time and material charge because there were parts of the building we couldn’t look at due to them being locked.
All work done between normal working hours Monday – Friday 8:00am – 4:30pm. If you have any questions please feel free to call my cell phone (860) 729-0922 or Gary Paradis Jr. (whom spoke with you on the phone and viewed the damage) (860) 578-6177
Thank you for letting me price this work for The Bristol Bulldog’s.
Sincerely,
Gary W. Paradis Paradis Electric, Inc. Vice President of Field Operations
P.O. Box 692 Milldale, CT 06467-0692 (860)621-3818 Electrical License #104827 www.beaconelec.com WBE/SBE Certified & DAS Pre-Qualified Contractor Affirmative Action / Equal Opportunity Employer
Bid Proposal October 2, 2020 Project: Bristol Parks & Recs 400-amp service Drawings: N/A
Price Includes the Following Items: Demolition; -Remove existing 400 Amp panelboard and meter socket -Pull existing branch circuits to adjacent outside junction box -Remove existing plywood and associated hardware Service Installation -Coordinate Eversource service request -Install new 400/320 1PH Meter socket (Coordinate location with Eversource. Meter should be located outside) -Install existing Panelboard and breakers -New service- 3” PVC with 4-500mcm cu -Install new grounding, including (2) ground rods and water pipe connection -Repair PVC Nipples between outside junction box and Panelboard -Reconnect existing branch circuits -Coordinate Town inspections (not including permit fees)
Total Base Bid: $6,780.00 (Labor, Material)
Price Excludes the Following Items: Overtime labor charges Bid, performance and payment bonds Engineering or plan check fees State of Connecticut taxes Permit Fees
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