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Revised Agenda Meeting of the Board of Trustees Of REVISED AGENDA MEETING OF THE BOARD OF TRUSTEES OF SOUTHERN ILLINOIS UNIVERSITY Thursday, December 8, 2016 Approximately 10 a.m. Ballroom B Student Center Southern Illinois University Carbondale Call to Order by Chair Pledge of Allegiance Roll Call Approval of Minutes of the Meetings Held August 25 and 26, 2016; September 7 and 8, 2016; and October 18 and 19, 2016 BOARD OF TRUSTEES ACTIVITIES A. Trustee Reports B. Committee Reports Executive Committee EXECUTIVE OFFICER REPORTS C. President, Southern Illinois University D. Chancellor, Southern Illinois University Carbondale E. Chancellor, Southern Illinois University Edwardsville PUBLIC COMMENTS AND QUESTIONS APPLICATION FOR APPEAL ACCORDING TO ARTICLE VI SECTION 2 OF THE BYLAWS OF THE BOARD OF TRUSTEES RECEIPT OF INFORMATION AND NOTICE ITEMS F. Report of Purchase Orders and Contracts, August, September and October 2016, SIUC G. Report of Purchase Orders and Contracts, August, September and October 2016, SIUE RATIFICATION OF PERSONNEL MATTERS H. Changes in Faculty-Administrative Payroll – SIUC I. Changes in Faculty-Administrative Payroll – SIUE ITEMS RECOMMENDED FOR APPROVAL BY THE PRESIDENT J. Recommendation for Honorary Degree Award, SIUC [Dr. Susan McClary] K. Recommendation for Honorary Degree Award, SIUC [Gen. Larry Spencer, USAF (Ret.)] L. Recommendation for Distinguished Service Award, SIUC [Mr. Era Eugene “Gene” Callahan] M. Recommendation for Distinguished Service Award, SIUC [Mr. Gregory “Greg” Cook] N. Recommendation for Distinguished Service Award, SIUC [Mrs. Dorothy "Dede" Ittner] O. Recommendation for Honorary Degree Award, SIUE [Ms. Frankie Muse Freeman] P. Recommendation for Honorary Degree Award, SIUE [_______________] – Item P has been withdrawn from the agenda Q. Recommendation for Distinguished Service Award, SIUE [Dr. Johnetta Haley] R. Recommendation for Distinguished Service Award, SIUE [Mr. Gyo Obata] S. Authorization for Detailed Planning: University Housing Residence Halls Design and Construction, Carbondale Campus, SIUC T. Project and Budget Approval: Campus Lake Boathouse and Pavilion Renovation, Carbondale Campus, SIUC U. Approval for Grant of Perpetual Right and Easement on Touch of Nature Road to Delta Communications, LLC, Carbondale Campus, SIUC V. Planning Approval: Campus Sidewalk Replacement, SIUE W. Planning Approval: Turf Replacement Project, Outdoor Recreation Complex, SIUE X. Project and Budget Approval: Water Distribution System Valves and Hydrant Replacement, Phase 1, SIUE Y. Approval of Salary and Appointment: Interim Dean, College of Mass Communication and Media Arts, SIUC Z. Approval of Salary and Appointment: Associate Dean, College of Business, SIUC AA. Proposed Course Fee for Animal Science 592, Global Research in Agriculture, SIUC BB. Proposed Alcohol Management Policy [Addition to 6 Policies of the Board Section C.3.] The following current and pending items have been added to the agenda: Change in Faculty-Administrative Payroll-Office of the President and University- Wide Services Approval of Amendment to Employment Agreement of Dean and Provost, Southern Illinois University School of Medicine Approval of Amendment to and Extension of SIU President Employment Agreement Adjournment F-1 Southern Illinois University Board of Trustees December 8, 2016 SUMMARY REPORT OF PURCHASE ORDERS AND CONTRACTS AWARDED DURING THE MONTH OF AUGUST 2016 SOUTHERN ILLINOIS UNIVERSITY CARBONDALE Section Quantity Amount Professional & Artistic Services Less than 294 $184,063.02 $20,000.00 Professional & Artistic Services $20,000.00 1 $166,980.00 and Over Less than the State Required Bid Limit 470 $1,491,059.58 State Required Bid Limit to $100,000.00 7 $580,683.12 $100,000.00 and Over 12 $5,264,987.14 Total 784 $7,687,772.86 THIS REPORT IS ORGANIZED ACCORDING TO FUNDS USED. SEE ATTACHMENT FOR DEFINITION OF FUNDS. REVISED AGENDA MEETING OF THE BOARD OF TRUSTEES OF SOUTHERN ILLINOIS UNIVERSITY Thursday, December 8, 2016 Approximately 10 a.m. Ballroom B Student Center Southern Illinois University Carbondale Call to Order by Chair Pledge of Allegiance Roll Call Approval of Minutes of the Meetings Held August 25 and 26, 2016; September 7 and 8, 2016; and October 18 and 19, 2016 BOARD OF TRUSTEES ACTIVITIES A. Trustee Reports B. Committee Reports Executive Committee EXECUTIVE OFFICER REPORTS C. President, Southern Illinois University D. Chancellor, Southern Illinois University Carbondale E. Chancellor, Southern Illinois University Edwardsville PUBLIC COMMENTS AND QUESTIONS APPLICATION FOR APPEAL ACCORDING TO ARTICLE VI SECTION 2 OF THE BYLAWS OF THE BOARD OF TRUSTEES RECEIPT OF INFORMATION AND NOTICE ITEMS F. Report of Purchase Orders and Contracts, August, September and October 2016, SIUC G. Report of Purchase Orders and Contracts, August, September and October 2016, SIUE RATIFICATION OF PERSONNEL MATTERS H. Changes in Faculty-Administrative Payroll – SIUC I. Changes in Faculty-Administrative Payroll – SIUE ITEMS RECOMMENDED FOR APPROVAL BY THE PRESIDENT J. Recommendation for Honorary Degree Award, SIUC [Dr. Susan McClary] K. Recommendation for Honorary Degree Award, SIUC [Gen. Larry Spencer, USAF (Ret.)] L. Recommendation for Distinguished Service Award, SIUC [Mr. Era Eugene “Gene” Callahan] M. Recommendation for Distinguished Service Award, SIUC [Mr. Gregory “Greg” Cook] N. Recommendation for Distinguished Service Award, SIUC [Mrs. Dorothy "Dede" Ittner] O. Recommendation for Honorary Degree Award, SIUE [Ms. Frankie Muse Freeman] P. Recommendation for Honorary Degree Award, SIUE [_______________] – Item P has been withdrawn from the agenda Q. Recommendation for Distinguished Service Award, SIUE [Dr. Johnetta Haley] R. Recommendation for Distinguished Service Award, SIUE [Mr. Gyo Obata] S. Authorization for Detailed Planning: University Housing Residence Halls Design and Construction, Carbondale Campus, SIUC T. Project and Budget Approval: Campus Lake Boathouse and Pavilion Renovation, Carbondale Campus, SIUC U. Approval for Grant of Perpetual Right and Easement on Touch of Nature Road to Delta Communications, LLC, Carbondale Campus, SIUC V. Planning Approval: Campus Sidewalk Replacement, SIUE W. Planning Approval: Turf Replacement Project, Outdoor Recreation Complex, SIUE X. Project and Budget Approval: Water Distribution System Valves and Hydrant Replacement, Phase 1, SIUE Y. Approval of Salary and Appointment: Interim Dean, College of Mass Communication and Media Arts, SIUC Z. Approval of Salary and Appointment: Associate Dean, College of Business, SIUC AA. Proposed Course Fee for Animal Science 592, Global Research in Agriculture, SIUC BB. Proposed Alcohol Management Policy [Addition to 6 Policies of the Board Section C.3.] Adjournment F-2 SOUTHERN ILLINOIS UNIVERSITY CARBONDALE DETAILED REPORT OF SPEAKING AND PERFORMING FEES, CONSULTANTS, ARCHITECTS, & ARTISTIC SERVICES AWARDED DURING THE MONTH OF AUGUST 2016 Fees of Less Than $20,000 Quantity Amount 294 $184,063.02 Fees of $20,000 and Over: Non-Appropriated Funds for General Educational Operations No. Vendor Description Amount 123182 Paciolan LLC Athletic and special events $166,980.00 DBA Spectra ticketing system for the period Ticketing & Fan of July 1, 2016 through June Engagement 30, 2021. Irvine, CA For Intercollegiate Athletics. Requisition approved by the President. (see Requisition #206318-8194.) (The Request for Proposal process was utilized. Three other vendors submitted a proposal. Two vendors were non-responsive. Eleven vendors did not reply. A committee reviewed the proposals and the award was made based on the review of specific criteria including but not solely on pricing.) F-3 SOUTHERN ILLINOIS UNIVERSITY CARBONDALE DETAILED REPORT OF PURCHASE ORDERS AND CONTRACTS OF LESS THAN $100,000 AWARDED DURING THE MONTH OF AUGUST 2016 Transactions Under State Required Bid Limit Quantity Amount 470 $1,491,059.58 Orders From The State Required Bid Limit to $100,000: Service Department Funds No. Vendor Description Amount 123002 Greg Jacobs Gravel, dirt and rock salt $77,700.00 Trucking Inc. delivery and debris removal for Murphysboro, IL the period of July 1, 2016 through June 30, 2017. For Plant and Service Operations. (Under Construction Small Purchase Maximum #200028-0754) 123004 Triangle Labor and materials for $77,000.00 Enterprises Inc. fabrication and installation of Paducah, KY insulation for various campus projects for the period of July 1, 2016 through June 30, 2017. For Plant and Service Operations. (Under Construction Small Purchase Maximum #200028-8191) F-4 Orders From The State Required Bid Limit to $100,000: Service Department Funds No. Vendor Description Amount 123067 Mathis Gravel and dirt delivery, debris $77,000.00 Excavating Inc. removal and crane and Du Quoin, IL excavating services for the period of July 1, 2016 through June 30, 2017. For Plant and Service Operations. (Under Construction Small Purchase Maximum #200028-0651) 123213 RP Coatings Inc. Painting and associated $77,000.00 Troy, IL specialty work for the period of July 1, 2016 through June 30, 2017. For Plant and Service Operations. (Under Construction Small Purchase Maximum #200028-7995) Orders From The State Required Bid Limit to $100,000: Auxiliary Enterprise Funds No. Vendor Description Amount 210508- TheraCom LLC Medical Supplies for the period $99,500.00 0002 Rockville, MD of September 1, 2016 through June 30, 2017. For Student Health Center. (Sole Source) F-5 Orders From The State Required Bid Limit to $100,000: Restricted Funds for General Educational Operations No. Vendor Description Amount 122243
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