Eastern Kentucky University Department of Intercollegiate Athletics 2017-18 Staff Handbook Revised 8/22/17

Table of Contents

Page Introduction ...... 11 Department of Athletics Purpose ...... 11 Vision Statement ...... 11 Mission Statement ...... 11 Core Priorities ...... 11 Points of Guidance ...... 12 Governing Authorities ...... 12 Governing Body Affiliations...... 12 Board of Regents ...... 12 University President ...... 12 Director of Athletics ...... 13 Faculty Athletics Representative ...... 13 University Title IX Coordinator ...... 13 University Athletics Committee ...... 13 Student-Athlete Advisory Committee ...... 14 Policy Formulation ...... 14 Sports Programs ...... 14 Men’s Sports...... 14 Women’s Sports ...... 14 Responsibilities ...... 15 Ohio Valley Conference and National Collegiate Athletic Association ...... 15 Department of Intercollegiate Athletics ...... 15 Coaching Staff ...... 15 Head Coaches ...... 15 Assistant Coaches ...... 16 Student-Athletes ...... 16 Gender Equity ...... 16 Diversity ...... 16 Personnel ...... 16 Professional Conduct ...... 16 Discrimination ...... 17 Harassment ...... 17 Sexual Harassment ...... 17 Sportsmanship ...... 17 Gambling ...... 17 Illegal Drugs...... 17 Tobacco Products ...... 17 Management Team ...... 17 Organizational Chart ...... 18 Job Descriptions ...... 18 Performance Evaluations ...... 18 Professional Development ...... 18 Position Search Procedures ...... 18

EKU Athletics Department Staff Handbook

Outside Employment, Benefits and Promotions ...... 20 Apparel and Equipment Contracts ...... 20 Return of University Property…………………………………………………………20 Volunteer Chaplains ...... 21 Background ...... 21 Policy ...... 21 Day-to-Day Operations ...... 23 Hours of Operation ...... 23 Staff Communication ...... 23 M Team Meetings ...... 23 Coaches Meetings ...... 23 All-Staff Meetings ...... 23 E-mail ...... 23 Text Messaging ...... 23 Mail Services ...... 24 Copy and Fax Services ...... 24 Telephone Services ...... 24 Land Lines ...... 24 Mobile Telephones ...... 24 Computers ...... 25 Clerical Support ...... 25 Key Distribution and Retrieval ...... 25 Procurement Card……………………………………………………………………..26 General Purchasing Guidelines………………………………………………………27 Compliance ...... 27 Budget ...... 28 Financial Aid Policies ...... 28 Athletically-Related Aid for Regular Academic Terms ...... 29 Meal Plans ...... 29 Discontinued Sports ...... 29 Athletics Aid to Ineligible Student-Athletes ...... 29 Scholarship Reduction or Cancellation ...... 29 Athletically-Related Aid for Summer School ...... 30 Athletically-Related Aid for Post-Eligible Student-Athletes ...... 30 Student Assistance Fund ...... 31 Academics ...... 31 Coach Responsibilities/No-Contact Policy ...... 31 Permissible Activities ...... 32 Non-Permissible Activities ...... 32 Class Attendance Policy ...... 33 Academic Advising and Tutoring ...... 33 Summer Orientation and Fall Semester Class Scheduling ...... 33 Life Skills Program ...... 34 Housing ...... 34 Pre- and Post-Season Housing ...... 34 Campus Break Housing ...... 34

EKU Athletics Department Staff Handbook

Admissions ...... 35 Awards ...... 35 Jersey and Number Retirement ...... 35 Letter Awards ...... 35 Championship Ring Policy ...... 35 Awards Ordering Procedures ...... 35 Banquets ...... 36 Athletics Hall of Fame ...... 36 Mission ...... 36 Criteria for Induction...... 36 Additional Criteria Information ...... 36 Nominations ...... 37 Selection Committee ...... 37 Selection Process ...... 37 Induction Ceremony ...... 37 Team Rules ...... 37 Sport Camps and Clinics ...... 38 Scheduling ...... 38 Practices ...... 38 Competitions...... 39 Game Contracts ...... 39 Hosting Tournaments...... 39 Officials ...... 40 Travel ...... 40 Individual Staff Members ...... 40 Out-of-State Travel ...... 40 Out-of-Country Travel ...... 40 In-State Travel ...... 41 Team Travel ...... 41 International Travel ...... 42 Travel Party Size ...... 42 Lodging ...... 43 Meals ...... 43 Air Travel ...... 43 Commercial Airlines ...... 43 General Requirements for Charter, Time-Share, and Other Aircraft ...... 42 Ground Travel ...... 45 Buses ...... 45 Vans and Cars ...... 46 Travel-Related Financial Policies ...... 47 Cash Advances ...... 47 Credit Cards ...... 47 Expense Reimbursements ...... 48 Billed Expenses ...... 48 EKUSports Communications ...... 48

EKU Athletics Department Staff Handbook

Media ...... 49 Credentials ...... 49 Post-Game Interviews...... 49 Interviews at Team Practices ...... 50 Media Hospitality ...... 50 Press Releases ...... 50 National Letter of Intent Press Releases...... 50 Disclosure of Student-Athlete or Staff Change of Status ...... 50 Broadcasts and Telecasts of Athletics Events ...... 51 Social Media ...... 51 Videotaping of Athletics Events ...... 51 Crisis Communication ...... 51 Web Site ...... 52 Publications ...... 52 Statistics ...... 53 Staffing Events ...... 53 Media Days...... 53 Special Recognition ...... 53 Game Management ...... 53 Sports Information Procedures ...... 54 Institutional and Non-Institutional Promotions ...... 54 Athletics Identity System ...... 54 Marketing, Promotions, Corporate Sponsorships and Tickets ...... 54 Corporate Sales ...... 55 Promotions ...... 55 Tickets ...... 55 Visiting Team Tickets ...... 55 Complimentary Admissions ...... 55 Department of Athletics Staff...... 55 University Athletics Committee Members ...... 56 Football Student-Athletes and Managers ...... 56 Basketball Student-Athletes and Managers ...... 56 Dance and Cheerleading Teams...... 57 Spirit Groups...... 58 Cheerleading Team ...... 58 Dance Team ...... 59 Bands...... 59 Event Music Policy ...... 59 Event Management ...... 59 General Policies ...... 60 Facilities ...... 60 Tickets ...... 60 Security ...... 60 Crowd Control ...... 60 Demonstration Policy ...... 61 Parking ...... 61

EKU Athletics Department Staff Handbook

Concessions ...... 61 Tailgating ...... 61 Facilities ...... 62 Usage ...... 62 Scheduling ...... 62 Alumni Coliseum Marquee Policy ...... 62 Equipment ...... 62 Aerial Platform Lifts ...... 63 Uniforms ...... 63 Recruiting ...... 63 Preferred Hotel Partner ...... 63 Tryouts ...... 63 National Letter of Intent ...... 64

EKU Athletics Department Staff Handbook

Sports Medicine ...... 64 Introduction Mission Statement Medical Care Treatment of Injury or Illness Referrals and Second Opinions Pre-participation Physical Exam New Student-Athletes Returning Student-Athletes Tryouts Exit Physical Examination High School Senior Sport-Specific Physical Examination Emergency Action Plans Emergency vs. Non-emergency Activation of EMS Site Specific Emergency Action Plans Automated Electrical Defibrillation Plan Equipment Authorized Users Usage Protocol Suspected Spinal Injury Protocol General Guidelines Spine Immobilization Additional Guidelines for Football Athletes Procedures for Training in Spine Immobilization Catastrophic Incident Plan Catastrophic incident Catastrophic Incident Management Team (CIMT) Immediate Action Plan Chain of Command Inclement Weather Plan Severe Weather Definitions Emergency Notification Methods Thunderstorms and Lightning Tornado Warning EKU Evacuation Shelters Extreme Heat Heat Index and Recommendations Prevention of Heat Illness Modification of Athletic Activities Heat Illness Definitions Extreme Cold Wind Chill Chart Recognition and Treatment of Cold Exposure Concussion Management Policy

EKU Athletics Department Staff Handbook

Education and Pre-Participation Assessment Concussion Management Plan Reducing Exposure to Head Trauma Mental Health Management Plan Clinical Licensure of Practitioners Providing Mental Health Care Procedures for Identification and Referral of Student-Athletes to Qualified Practitioners Mental Health Emergency Action and Management Plan Procedures Routine Mental Health Referral Plan Pre-Participation Mental Health Screening Health-Promoting Environments that Support Mental Health Well Being Appendices Multidisciplinary Mental Health Care Team NCAA Medical Exemption Documentation Form Diagnosis of ADHD Mental Health Screening Questionnaire Drug Screening and Counseling Objective Education Screening Protocol Consequence of Results First Positive Drug Test Second Positive Drug Test Third Positive Drug Test Appeal Process Appeal Hearing Request Appeal Hearing Committee Conduct of Appeal Hearing Sample B Testing Temporary Suspension from Competition Pending a Final Decision Safe Harbor Program Student-Athlete Determined to be Criminally Involved in Drug Activity Possession of a Controlled Substance Possession with Intent to Distribute NCAA Drug Testing Program Results of a Positive Test Optimal Nutrition and Performance Plan Objectives Definitions Anorexia Nervosa Bulimia Nervosa Other Specified Feeding or Eating Disorder Female Athlete Triad Energy Availability Pre-Participation Assessment Disordered Eating and the Female Athlete Triad Management Plan

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Appendices Multidisciplinary Healthcare Team NCAA Energy Availability Fact Sheet Female Athlete Health Questionnaire Female Athlete Triad Cumulative Risk Assessment Optimal Nutrition and Performance Contract Body Composition Plan Weight and Body Composition Goals and Measures Body Composition Assessment Tool Body Composition ranges for Female Athletes Body Composition ranges for Male Athletes Pregnant Student-Athlete Plan Transgender Student-Athlete Plan Transgender Student-Athletes who are Undergoing Hormone Treatment Transgender Student-Athletes who are not Undergoing Hormone Treatment Student-Athlete’s Responsibility

EKU Athletics Department Staff Handbook

Sports Performance ...... 134 Organizational Chart………………………………………………………………...... 135-136

EKU Athletics Department Staff Handbook

Introduction

The purpose of the Eastern Kentucky University (EKU) Department of Intercollegiate Athletics Staff Handbook (Staff Handbook) is to clarify the direction of operations and the subsequent procedures of the department as they relate to individuals involved in its programs. There is no intent for the policies or procedures in the Staff Handbook to be different from those of the National Collegiate Athletic Association (NCAA), the Ohio Valley Conference (OVC), or EKU. However, if there is a conflict, the policies and procedures of the previously mentioned governing bodies shall prevail. The Staff Handbook is designed to be an everyday functional guide to aid in the efficient and effective operations of the EKU Department of Athletics. Eastern Kentucky University reserves the right to alter, amend, or modify this handbook at any time without prior notice.

Department of Athletics Purpose

In addition to supporting the NCAA core values, the OVC mission statement, and the University’s purpose, the EKU Department of Athletics operates according to the following vision statement, mission statement, core values, and points of guidance:

Vision Statement The Eastern Kentucky University Department of Intercollegiate Athletics will become a premier athletics department and the provider of a model student-athlete experience as we prioritize the student-athlete’s success in the classroom, broaden the student- athlete’s foundation for their future outside of athletics, continue to raise the bar and pursue championships in non-revenue sports, and focus on building and elevating successful revenue sports to win championships.

Mission Statement A proud member of the community and region, EKU Athletics is committed to fostering the academic, athletic, and personal success of student-athletes through graduation, thus helping ensure their success in life.

Core Priorities Academic Excellence Stewardship

Student-Athlete Success Revenue Generation

Athletic Excellence Fan Engagement

Compliance/Diversity/Gender Facilities

Equity

EKU Athletics Department Staff Handbook

Points of Guidance 1. To operate in full compliance with University, OVC and NCAA Division I rules and regulations. 2. To strive for regional and national prominence, with all teams finishing in the top half of the OVC standings, while scheduling Division I member institutions. 3. To extend opportunities for interaction in intercollegiate athletics for the student community at EKU. 4. To provide experiences for all student-athletes and staff that foster and promote healthy minds, bodies and the development of leadership skills. 5. To be a viable resource for the University and beyond. 6. To emphasize that the athlete is a student first and foremost graduating at a rate equal to or greater than the overall undergraduate student population while also maintaining NCAA Academic Progress Rates (APR) at or above the minimum score. 7. To promote and abide by the fundamental values of sportsmanship that are defined by NCAA and OVC rules to include respect, fairness, civility, honesty and responsibility. 8. To enhance a diverse gender and minority presence in the athletics community. 9. To develop and execute an integrated public relations plan dedicated to educating the Eastern Kentucky community and enhancing the athletics program. 10. To create opportunities to improve the quality and spirit of life for our student body and the University community. 11. To achieve an increasingly higher level of external financial support. 12. To provide access to quality practice facilities and competitive venues. 13. To administer departmental finances with prudent management and fiscal practices that is within University, state, and NCAA guidelines. 14. To initiate and engage in open dialogue and informational exchange with the Faculty Athletics Representative and the faculty governance structures of the University.

Governing Authorities

Governing Body Affiliations EKU is a member of Division I (Football Championship Subdivision) of the NCAA and currently competes in the OVC.

Board of Regents The EKU Board of Regents (Board) has ultimate control and responsibility for formulating and revising University policies.

University President The Board’s authority is delegated to the University President under whose jurisdiction the Department of Athletics directly falls. The President is charged with the official responsibility for certifying that departmental policies, programs, and activities are in compliance with NCAA and OVC rules and regulations, as well as the applicable laws of the Commonwealth of Kentucky. Moreover, the President is responsible for enforcing all

EKU Athletics Department Staff Handbook

Board policies and may delegate authority and control for policies related to the Department of Athletics to the Director of Athletics.

Director of Athletics The Director of Athletics is in charge of the University's intercollegiate athletics program and reports to the President. The Director of Athletics is responsible for maintaining and implementing policies approved by the President, and also the rules and regulations of the NCAA and OVC. The Director of Athletics provides the President with information and recommendations that are necessary for decisions regarding policy, administration, budget, personnel, and programs.

Faculty Athletics Representative The Faculty Athletics Representative (FAR) is appointed by the President and is the chair of the University Athletics Committee. The FAR serves on the Faculty Athletics Representatives Committee of the OVC and, when designated by the President, represents the University at meetings of the NCAA and the OVC. The FAR assists in the certification of student-athlete eligibility based on academic information provided by the Registrar. The FAR also provides leadership for the University's NCAA Compliance Office.

University Title IX Coordinator The Director of the Office of Institutional Equity currently serves as the Title IX Coordinator for the University.

University Athletics Committee The University Athletics Committee (UAC) is appointed by the President and includes the NCAA Faculty Athletics Representative (who chairs the Committee), broad-based faculty representation, at least two student representatives, and designated University administrators (e.g. Executive Vice President and University Counsel and Provost). The Athletics Director and the Senior Woman Administrator serve as ex officio members. The UAC meets at the will of the chair, traditionally twice per semester. The purpose of the UAC is to assist the President in oversight of intercollegiate athletics, including the academic experience of student-athletes, athletics opportunities for the University and the community, and the general conduct and operation of the University's athletics program. The UAC assists the Athletics Director, as needed, in maintaining the integrity of the athletics program. The UAC’s duties include the following:

1. Review of compliance with NCAA and OVC rules and regulations; 2. Submission of an annual compliance review to the President; 3. Approval of schedules for competitive events, review of data related to student- athletes at EKU; 4. Review of the Student-Athlete Handbook and Compliance Manual; 5. Review of student-athlete experience survey results; 6. Review of policies related to athletics and student-athletes and the provision of feedback to the Athletics Department on these policies;

EKU Athletics Department Staff Handbook

7. Serve in the appeal process for student-athlete grievances, drug testing sanctions and code of conduct sanctions; 8. Submission of recommendations to the Athletics Department and/or to the President as the need arises; and 9. Other duties as assigned by the President (e.g., Report to the Faculty Senate about Intercollegiate Athletics).

The UAC complies with NCAA regulations regarding composition (NCAA Constitution 6.1.2.1, see the current NCAA Division I Manual).

Student-Athlete Advisory Committee For information on the EKU SAAC, please see the Student-Athlete Advisory Committee section of the current Student-Athlete Handbook.

Policy Formulation Policies affecting the operation and administration of the Department of Athletics are established by the Director of Athletics, reviewed by the UAC, Compliance Work Group and the SAAC, and approved by the President. EKU Department of Athletics policies are described in the following publications:

1. The EKU Department of Intercollegiate Athletics Student-Athlete Handbook, and 2. The EKU Department of Intercollegiate Athletics Staff Handbook.

Sports Programs

EKU currently sponsors the following sports for men and women:

Men’s Sports 1. Baseball 5. Golf 2. Basketball 6. Tennis 3. Cross Country 7. Indoor Track & Field 4. Football 8. Outdoor Track & Field

Women’s Sports 1. Basketball 6. Tennis 2. Cross Country 7. Indoor Track & Field 3. Golf 8. Outdoor Track & Field 4. Soccer 9. Volleyball 5. Softball

EKU Athletics Department Staff Handbook

Responsibilities

Ohio Valley Conference and National Collegiate Athletic Association The Department of Athletics is committed to the principles and objectives of the OVC and NCAA that are applicable to its programs. All activities of the department will be conducted in compliance with the rules and regulations of these organizations.

Department of Intercollegiate Athletics The EKU Department of Athletics operates programs that require the trust and support of students, the university community, and the general public. As such, it has a number of responsibilities. The Department of Athletics establishes programs with the primary goal of fostering intercollegiate athletics, within the educational setting, by providing the best possible framework within which student-athletes can compete.

The department has a dual responsibility to its student-athletes. First, it has the responsibility to see that each student-athlete receives the best possible educational experience. Secondly, it has the responsibility to provide the best possible intercollegiate athletics program and environment so that student-athletes have the opportunity to compete to the fullest extent of their ability within the resources of the department.

Coaching Staff Each coach has the responsibility to provide a program that is consistently competitive within the OVC and comparable with other benchmark institutions. Each coach is also charged with the responsibility of operating all programs and activities within the rules and regulations of the University and all applicable athletics governing bodies. Additionally, all coaches are expected to support all EKU athletics programs and partner with all athletics department support services staff including, but not limited to, academic support, compliance, marketing and promotions, fund raising, public relations, operations, sports medicine, strength and conditioning, spirit groups, ticket office and the business office.

Head Coaches Head coaches are responsible for administering all aspects of the program under their charge, including (but not limited to):

1. Coaching, 9. Budget, 2. Recruiting, 10. Compliance with NCAA, OVC and 3. Scholarships, University Regulations, 4. Scheduling, 11. Promoting an atmosphere of 5. Travel, compliance within coaching staff, 6. Equipment, 12. Partnering with the Community 7. Supervising Assistant Coaches (if 13. OVC Responsibilities, and applicable), 14. Other Related Duties as Assigned by 8. Monitoring the Academic Progress of the Sport Administrator or Director of their Student-Athletes, Athletics.

EKU Athletics Department Staff Handbook

Assistant Coaches Assistant coaches report directly to the head coach in their respective sport and are responsible for the duties assigned by the head coach.

Student-Athletes Student-Athletes must comply with all applicable EKU, OVC and NCAA regulations noted in, but not limited to, those in the following publications:

1. The NCAA Division I Manual, 2. The OVC Handbook, 3. The EKU Undergraduate Catalog, 4. The EKU Student Handbook, 5. The EKU Colonel’s Compass 6. The EKU Department of Intercollegiate Athletics Compliance Handbook, and 7. The EKU Department of Intercollegiate Athletics Student-Athlete Handbook.

Gender Equity

For information on the department’s commitment to gender equity, please see the gender- equity section of the current Student-Athlete Handbook and the current Gender-Equity Plan.

Diversity

For information on the department’s commitment to diversity, please see the diversity section of the current Student-Athlete Handbook and the current Diversity Plan.

Personnel

The number and type of Department of Athletics staff are governed by appropriate NCAA and OVC regulations, and the needs of the department. New positions are requested by the Director of Athletics and approved through the regular University process. The hiring of appropriate staff will be coordinated through the Human Resources Department by the individual designated as hiring manager for the department. New Department of Athletics staff must not have been involved in, or currently involved in, any major NCAA or OVC rule(s) violation(s). Department of Athletics staff members are subject to the applicable policies and procedures in the EKU Staff Handbook.

Professional Conduct All Athletics Department staff members have the responsibility to represent the Department, the University, and the commonwealth of Kentucky in a professional manner that will promote confidence in the Athletics Department while enhancing the University. Furthermore, all Athletics Department staff members, regardless of employment status (e.g. full-time, part-time, volunteer, graduate assistant), are prohibited from engaging in a romantic relationship with any current EKU student-athlete. Inappropriate professional

EKU Athletics Department Staff Handbook

conduct will result in suitable disciplinary action by the Athletics Department and/or the University.

Discrimination For information on the department’s commitment to preventing discrimination, please see the Discrimination section of the current Student-Athlete Handbook.

Harassment For information on the department’s commitment to preventing harassment, please see the Harassment section of the current Student-Athlete Handbook.

Sexual Harassment For information on the department’s commitment to preventing sexual harassment, please see the Sexual Harassment section of the current Student-Athlete Handbook.

Sportsmanship All individuals associated with the EKU Athletics Department will comply with the OVC sportsmanship statement and the NCAA Principle of Sportsmanship and Ethical Conduct. Please refer to Article 10 of the current OVC bylaws and Constitution 2.4 of the current NCAA Division I Manual for more information.

Gambling The EKU Department of Athletics supports the NCAA’s position on sports wagering and all individuals associated with the EKU Athletics Department will comply with NCAA Bylaw 10.3. For more information on the department’s commitment to preventing sports wagering, please see the Gambling section of the current Student-Athlete Handbook.

Illegal Drugs Use of illegal drugs will not be tolerated. All individuals associated with the EKU Athletics Department should report possible illegal drug use to the Director of Athletics. Failure to do so shall be regarded as a serious offense and cause for disciplinary action.

Tobacco Products In addition to the provisions in NCAA Bylaw 17.1.8, all individuals associated with the EKU Athletics Department are prohibited from using tobacco products during any official Department of Athletics function (e.g., practice, competition, travel for away contests, team meetings, strength and conditioning workouts, social functions, etc.).

Management Team The purposes of the Management Team (M Team) are to discuss topics relevant to the operation of the department and advise the Director of Athletics on appropriate issues. In addition to regularly scheduled meetings, the M Team will meet as the Director of Athletics deems necessary. Agenda items must be electronically submitted to the Director of Athletics’ Athletics Administrative Coordinator so the agenda can be electronically distributed prior to the regularly scheduled meeting. The M Team consists of the following individuals:

EKU Athletics Department Staff Handbook

1. Director of Athletics 2. Senior Associate Athletics Director 3. Associate Athletics Director 4. Director of Marketing/SWA 5. Athletics Business Manager 6. University Club at Arlington General Manager 7. Athletics Administrative Coordinator

Organizational Chart See Appendix A for the Department of Athletics organizational chart.

Job Descriptions Job descriptions for each professional position in the Department of Athletics are available and kept on file in the office of the Director of Athletics and in the Human Resources Department. Any questions related to positions and/or descriptions of positions should be directed to the Director of Athletics’ Athletics Administrative Coordinator. Each description includes the position’s function, duties and responsibilities, authority, organizational relationships, and qualifications.

Performance Evaluations The Athletics Department uses the standard University performance evaluation process. For further details please refer to the performance evaluation section of the Human Resources Department web site.

Professional Development Professional development is encouraged by the Department of Athletics through the staff performance evaluation process and funded to the extent possible. Department of Athletics staff will be given the flexibility to attend appropriate professional development opportunities provided they do not unduly interfere with their day-to-day responsibilities. Professional development activities should be approved in advance by the staff member’s supervisor.

Position Search Procedures To initiate the hiring process the applicable supervisor must obtain a letter of resignation stating the final date of employment from the employee leaving the University and complete the Separation of Employment Form. Each position search must be approved by the Director of Athletics and the hiring freeze must be waived by the University President. To initiate that approval, the individual initiating the hiring process (e.g., sport administrator, head coach, M Team member) will contact the Director of Athletics’ Athletics Administrative Coordinator.

Once approval is granted, the supervisor initiating the hiring process will work with the Director of Athletics’ Athletics Administrative Coordinator to update the applicable job description and create the job posting using the University’s On-line Employment System (OES). When creating the job posting the supervisor will need to determine where the

EKU Athletics Department Staff Handbook

job will be posted (e.g., NCAA Employment Website, NACDA and other applicable professional organization web sites, and the EKU OES) and the length of the posting (e.g., “local’ search for seven days, “regional’ search for 15 days, or a “national” search for 30 days). The supervisor will give final approval for the job posting before it is live on the EKU employment web site and sent to the other applicable advertising sources.

After the position has closed, the supervisor will review the application material for each candidate by logging onto the EKU Online Employment System with the login information received from the Athletics Administrative Coordinator. The supervisor can then set up the telephone/on-campus interviews using his/her University credit card to pay for any expenses associated with an on-campus interview.

After interviewing the candidate(s), the supervisor will inform the Athletics Administrative Coordinator who was interviewed for the position and who will be recommended for hire so that individual can be designated in the Online Employment System. The supervisor must also indicate the reason why the candidate was chosen for employment using the response options available in OES. That will trigger the Human Resources Department to begin conducting the background check (if applicable) and recommend a starting salary. Once the recommended salary is determined, the supervisor can offer the candidate the position pending a satisfactory background check. The supervisor and candidate should then agree on a start date. Official offer of the position can only be made after the candidate has satisfactorily completed the background check. After the candidate has officially accepted the position, the supervisor should call all candidates that received a telephone or in-person interview to inform them that they will not be offered the position.

For any moving expenses to be reimbursed to a new employee, this would need to be stipulated in his/her contract. If there is no contract, then moving expenses need to be negotiated during the hiring process. The new employee must submit their Travel Voucher requesting reimbursement for the agreed upon expenses to the Athletics Business Office within thirty (30) days of their move. Any travel vouchers not submitted to University Accounting within sixty (60) days of the return date may not be reimbursed. EKU Procurement Cards should not be used to charge moving expenses.

The Athletics Administrative Coordinator will inform the Human Resources Department of the new employee’s start date and the Human Resources Department will send the new employee a welcome packet that will include the date and time of the new employee’s orientation session. Business cards for the new employee will be ordered by the Athletics Administrative Coordinator. The supervisor will need to create the performance plan for the new employee and coordinate cell phone usage with the Athletics Business Manager if necessary. After the new employee has a staff e-mail account, he/she should contact the Information Technology and Delivery Services (ITDS) help desk (extension 2-3000) to schedule a technician to reconfigure his/her computer to the new user and to request security access to the appropriate folder on the N drive.

EKU Athletics Department Staff Handbook

Outside Employment, Benefits and Promotions While coaches and professional staff members are encouraged to participate in external activities, it is essential that they do not allow outside employment or a speaking engagement to interfere with their job responsibilities. Therefore, coaches and administrators who engage in outside employment must receive prior approval by the Director of Athletics.

A coach or administrator may receive an honorarium for speaking engagements. The fee or honorarium the coach or administrator receives is considered personal income and is accountable by the employee for tax purposes. If travel expenses are paid by the sponsoring organization, per diem or travel expenses may not be claimed from the University. All outside income generated by coaches and administrators must be reported annually on the Outside Income Form and must be in accordance with NCAA bylaws. Any benefits received outside of the University (e.g., booster, outside agency or through an apparel/equipment contract) that are related to a coach’s or administrator’s position must be reported in advance to the Director of Athletics and/or sport administrator and reported in accordance with NCAA bylaws.

Affiliation with outside associations which would place an employee in a conflict of interest situation is not permitted. Staff members may not participate in a commercial radio, television or internet program when there is a relationship between a product or process being advertised and mention of the Department of Athletics. Such activity could be misconstrued to draw a direct relationship between the University, Athletics Department and the product or process. Staff also may not be associated with, employed by, nor sponsor or endorse any outside organizations or product which, by its nature, may discredit the University. Additionally, Athletics Department employees may not:

1. Use the University’s name or logo without written permission; 2. Receive regular supplemental pay from an outside source for an unspecified achievement; 3. Receive pay from an outside source for scheduling athletics events; 4. Use a student-athlete’s picture or name on any commercial product; 5. Represent a professional sports organization as a coach or scout; and 6. Act as an agent to market student-athletes to professional sports organizations.

Apparel and Equipment Contracts Coaches should not engage in an apparel and/or equipment contract for their team as this is handled at the department level.

Return of University Property University property/apparel may be issued to a university employee in cases where the property is required for fulfilling job responsibilities. It is the employee’s responsibility to secure and maintain all university property in his or her charge such as keys, tools, equipment, computers, uniforms/apparel, books and periodicals, identification cards, parking access cards, credit cards, and vehicles. Upon termination of employment, such property must be immediately returned in good

EKU Athletics Department Staff Handbook

condition. Failure to return university property may be construed as theft and appropriate legal action may be taken if the property is not returned on demand. In addition, all financial matters and/or indebtedness to the university, including outstanding parking tickets, should be settled. Computer passwords must be revealed to the appropriate person and/or supervisor upon request prior to leaving the campus.

Volunteer Chaplains

Background Although the term “chaplain” has traditionally denoted a person with inter-denominational and inter-faith responsibilities, it is not always perceived in such a manner. In addition, a chaplain is typically considered as a person who primarily provides faith-based resources and services. Although this policy permits a volunteer to provide such services, any person involved in such activities should keep a broad perspective, and facilitate the availability of the entire range of religious and non-religious counseling services available at EKU and in the Richmond community.

Given: (1) the potential adverse consequences to student-athletes who either subscribe to a faith different from that of a chaplain or hold no faith conviction; (2) the presence of a chaplain of a particular faith tradition could implicitly endorse one religion over another; and (3) concerns about the potential for coercion or discrimination, this policy has been established.

Policy A head coach may be allowed, under the guidelines set forth in this policy, to authorize participation by a volunteer chaplain to counsel student-athletes on a voluntary basis and to assist student-athletes in obtaining access to faith resources of their choice. A volunteer chaplain may not be compensated with any State, University, Athletics Department, Colonel Club, or EKU Foundation funds other than being provided access to the necessary Athletics Department facilities (locker room, meeting rooms, offices, etc.) and activities (games, practices, meetings, etc.) as required to provide the specific services requested. Any volunteer chaplain given special access to EKU student-athletes with the purpose of providing any form of religious or faith-based support should be provided with a copy of this policy and receive annual and regular, ongoing NCAA and conference rules education training.

The Athletics Department acknowledges the extremely diverse and vibrant religious communities present on the EKU campus and within the Richmond community. These resources include an array of registered student organizations on campus with religious objectives, and a significant number of active churches and faith communities in the surrounding community representing a range of religions and denominations. The Athletics Department also recognizes that many of our student-athletes are faced with challenges deriving from their status as student-athletes. For example, given their public profile, student-athletes sometimes have needs for heightened confidentiality related to sensitive issues. Further, their commitments to EKU often include schedule inflexibility.

EKU Athletics Department Staff Handbook

These types of unique challenges can make it more difficult for student-athletes to find faith resources in times of need.

For these reasons, the Athletics Department finds it reasonable to allow coaches to affiliate with a volunteer chaplain with the specific purpose of helping student-athletes gain access to and become connected with the existing faith communities, religious resources, and counseling services on the EKU campus and throughout the Richmond community. Any such volunteer should not focus on any particular denomination or faith, but should facilitate student-athlete access to already-existing resources. The volunteer chaplain should have inter-faith and inter-denominational responsibilities.

The Athletics Department also recognizes the University’s obligation to protect against discrimination on the basis of age (40 and over), race, color, religion, sex, sexual orientation, disability, national origin, veteran status or genetic information in the admission to, or participation in, any educational program or activity which it conducts, or in any employment policy or practice, as per EKU operating policies. The Athletics Department further recognizes the obligation to protect all of our student-athletes against coercion toward religion or a particular religious viewpoint, as well as coercion away from religious faith or practice.

A volunteer chaplain given special access to student-athletes to provide religious or faith- based counseling is explicitly prohibited from:

 Pressuring student-athletes to choose a particular religion or denomination;  Pressuring student-athletes to choose religion over non-religion;  Coercing student-athletes to participate in any type of religious activity;  Leading any mandatory team activities with religious content, including prayer or religious studies; and  Discriminating against any student-athlete as prohibited by University policy.

Further, a volunteer chaplain who is given special access to student-athletes to provide religious or faith-based counseling:

 Should be available to all student-athletes as time permits;  Is required to maintain the confidentiality of student-athletes (this reinforces the volunteer chaplain’s role as a safe resource for student-athletes to seek guidance of their choice without fear of discrimination from coaches or others);  Is required to receive annual and regular, ongoing NCAA and conference rules education training;  Should be available to meet the faith needs of student-athletes of all faiths equally, and not only those who share his or her particular denomination or faith; and  May engage in voluntary religious activity with student-athletes seeking such engagement outside of team functions.

EKU Athletics Department Staff Handbook

Day-to-Day Operations

Hours of Operation Office hours for the Department of Athletics are 8 a.m. to 4:30 p.m., Monday through Friday.

Staff Communication M Team Meetings See the M Team information in the Staff Personnel section of this handbook.

Coaches Meetings The purpose of coaches meetings is to review departmental issues, compliance-related information, and other topics as determined by the administrative staff. Coaches meetings will be held once per month during the regular academic year (i.e., August through May) in room 125 of Alumni Coliseum.

All-Staff Meetings The purpose of all-staff meetings is to discuss any department-wide issues, introduce new staff members, kick off the new academic year and celebrate the completion of the academic year by recognizing accomplishments. All-staff meetings may be held two times per academic year or as determined by the Director of Athletics. Meetings may be at the start and end of the academic year (i.e., August and May). All-staff meetings will be held in the Bratzke Center or other appropriate locations (e.g., AC 125 or outside).

E-mail An official EKU e-mail address is established and assigned by Information Technology for each registered student; each current full- and part-time faculty; and each full- and part-time staff. All University communications sent via e-mail will be sent to this address. Faculty members will use their official University e-mail address to communicate with students registered in their classes and administrative units will correspond with students via this address. All official University business conducted internally and with outside agencies via e-mail will be done through an appropriate University e-mail account. The University provides support for EKU e-mail only and is not responsible for the handling of e-mail by other service providers. Users should be aware that unless an exemption applies under state or federal law, electronic communications may be considered public records and are subject to being disclosed.

Text Messaging In the case of an emergency, the University may send university communications via the Emergency Text Messaging System. To receive these notifications, you must have a mobile device that can receive text messages and a service plan with your provider that enables you to receive such messages. Any costs associated with receiving text messages from your provider will be your responsibility. It is recommended that your cell phone be configured to alert you to incoming text messages either by tone or vibration.

EKU Athletics Department Staff Handbook

This service will only be used by the University’s Administration to send text messages to cell phones when an emergency situation has been determined to present a safety or security threat to students or employees on our campuses. If you decide to opt-in, there is no guarantee of delivery, since the demands on local cell towers are outside the University’s control. In the event of an actual emergency, thousands of text messages will be sent. Congestion at your service provider may delay or prevent the delivery of these messages. Campus-wide testing of this system will be performed each term. During these tests, you may be asked to return to the Opt-In page of EKUDirect to report whether you received the text message, and how timely it was received.

Mail Services Mailboxes and mail service are provided for staff in the building where their offices are located (with the exception of the Head Men’s and Women’s Tennis Coach whose office is in the Greg Adams Building [Indoor Tennis Center] and mailbox is in Alumni Coliseum). United Parcel Service (UPS) materials are available in the Harry Moberly Building (Moberly Building), the Robert B. Begley Building (Begley Building) and Alumni Coliseum. Charges for use of these services are applied to the appropriate budget.

Copy and Fax Services Copy and fax machines are located in each building housing athletics offices. Use of copy and fax machines for personal documentation or distribution is not permitted. The Athletics Administrative Coordinator will assign each staff member a copy machine access code to use when making copies. One must dial nine to access an outside fax line before dialing the intended fax number. University operator assistance is required to make a fax connection to Alaska, Hawaii or to an international number.

Telephone Services

Land Lines Telephone service (including long distance service) is provided to all full-time staff members. Use of long distance service is limited to professional or University business and the charges for long distance services are applied to the budget of the individual making the call. University operator assistance is required to make an international telephone call.

Mobile Phones The Director of Athletics and/or the Sport Administrator will determine which staff members are eligible for a cell phone stipend. If an employee is eligible for a stipend, they must complete the Cellular Stipend Request Application (http://ekusports.com/documents/2017/1/11//Cell_Stipend_Form.pdf?id=7730) and have it signed by their Sport Administrator. Once the stipend form is completed and signed by both the employee and the Sport Administrator, then it should be submitted to the Athletics Administrative Assistant.

There is also an Athletics plan that all employees are eligible to sign up for through Verizon. Employees are required to pay all expenses related to this plan

EKU Athletics Department Staff Handbook

personally. Further details about this plan can be obtained from the Athletics Business Office. This plan is for employees only and not open to family members.

Computers All Department of Athletics staff must adhere to the EKU Information Technology and Delivery Services Department (ITDS) code of ethics for computing and communications, and any applicable federal and state laws. Staff members will be provided with computer technology that is necessary to perform their duties. Computer technology will be updated according to the ITDS schedule. The ITDS Department will issue each staff member an EKU e-mail address and access to appropriate network drives and web- based databases.

Clerical Support Administrative assistance is assigned according to the following breakdown.

1. Athletics Administrative Coordinator a. Director of Athletics 3. Director of Football Operations b. Senior Associate Athletics a. Football Director c. Associate Athletics Director 4. Director of Women’s Basketball Ops. d. Director of Marketing/SWA a. Women’s Basketball e. EKUSports Communications Staff 5. Program Assistant f. Athletics Business Manager a. Director of Athletics Marketing g. Baseball and Corporate Partnerships h. Men’s and Women’s Golf b. Ticket Manager i. Softball c. Spirit Groups j. Men’s and Women’s Track and d. Colonel Club Cross Country k. Volleyball 6. Senior Office Associate l. Soccer a. Bratzke Center Staff m. Sports Medicine Staff n. Sports Performance Staff 7. Director of Men’s Basketball Ops. a. Men’s Basketball 2. Senior Office Associate a. Indoor Tennis Center 8. Sales Coordinator b. Men’s and Women’s Tennis a. EKU Sports Properties

Office supplies and forms are maintained by the Athletics Administrative Coordinator for Alumni Coliseum and the Begley Building. Office supplies and forms are maintained by the Director of Football Operations in the Moberly Building. Use of office supplies is restricted to professional or University business.

Key Distribution and Retrieval Building supervisors will provide each employee with the appropriate keys to access the following areas:

EKU Athletics Department Staff Handbook

1. Primary office, 2. Building front door, 3. Copy/mail room, and 4. Any other necessary keys needed to perform the job duties.

Upon notification of the termination of employment with EKU, the employee shall relinquish possession of all keys related to University property to the appropriate building supervisor not later than 4:30 p.m. on the last day of employment.

Procurement Card Employees who are required to travel in the course of their job may request a University Procurement Card (procard). The Athletics Business Office is the liaison with the Card Services Office.

Please see below some general guidelines for the use of the Procurement Card:

 Never delegate use of your pro-card to another person. Doing so could result in having the procard revoked.  Do not have items shipped to a non-EKU address without prior approval from the EKU Procard Office and Athletics Business Office.  Do not purchase gift cards of any type with a procard.  Do not purchase iPads or electronics with a procard.  Please be sure to submit your original receipts to the Athletics Business Office as soon as possible after the charge is made (marked with your name and type of expense). You will need to keep copies of your receipts to attach to any travel vouchers.  Any original receipts that are smaller than 8 ½ x 11 should be securely taped on a piece of paper (not cardstock). Please do not put tape over any pertinent print on the receipts as tape will degrade the print over time.  Travel vouchers should always be completed for each trip even if you were able to charge all expenses on a procard. This is to validate that the procard expenses were valid business-related travel expenses and avoid any taxation implications. These vouchers are due to Accounting within 60 days of the end date of the trip.  A Food Purchase Document is required for any non-team travel related food purchases made with the procard. The travel voucher takes the place of the Food Purchase Document when team travel is involved.  No in-state taxes should be paid using a procard. If they are, the procard holder is responsible to secure a refund from the vendor or to personally repay the taxes. See Procurement Card Review Actions.  The procard statement period ends on the 25th of each month. The Athletics Business Office has a limited window after the period ends to get all of Athletics procard holders expenses allocated, so it is very important to submit receipts to the Business Office in a timely manner.

EKU Athletics Department Staff Handbook

 If receipts are not turned in to the Athletics Business by the statement closing date, then the Business Office is unable to allocate the expenses. If there are 3 months in which receipts are not turned in to the Athletics Business Office, then the card may be suspended for 30 days. Please refer to Procurement Card Review Actions.

General Purchasing Guidelines 1. Any equipment, furniture or computer related items over $500 should not be charged on your procard without prior approval. These purchases require a Purchase Order. Contact the Athletics Business Office to request a Purchase Order. Allow 2 weeks for a Purchase Order to be issued. 2. All other items over $3,499 require a Purchase Order (not team travel). Contact the Athletics Business Office to request a Purchase Order. Allow 2 weeks for a Purchase Order to be issued. 3. Purchases between $3,500 - $19,999 - two (2) quotes. Quotations can be accepted via telephone with appropiate attestation by authorized EKU personnel. 4. Purchases between $20,000 - $39,999 - three (3) quotes. Quotations must be provided in writing from potential vendors. 5. Purchases totaling $40,000 or more will require a formal bid or RFP process; bids will be used to select the lowest cost vendor, and Requests for Proposals (RFPs) will be used when factors other than price are considered in selecting a vendor. 6. When a department is unable to secure the required number of quotes, Purchase will post a public Request for Quotes. 7. Always refer to the E-Market and Contract listing prior to making purchases and be sure to contact approved vendors listed here for quotes first: http://purchasing.eku.edu/e-market-contract-listing

Compliance

All individuals associated with the EKU Athletics Department are expected to comply with all applicable University, OVC and NCAA rules and regulations and are also expected to report all potential and known violations of those rules. These rules and regulations can be found in the following documents:

1. The NCAA Division I Manual, 2. The OVC Handbook, 3. The EKU Undergraduate Catalog, 4. The EKU Student Handbook, 5. The EKU Handbooks for Faculty and Staff, 6. The EKU Code of Ethics for Computing and Communications, 7. The EKU Department of Intercollegiate Athletics Compliance Handbook, 8. The EKU Department of Intercollegiate Athletics Student-Athlete Handbook, 9. The EKU Department of Intercollegiate Athletics Staff Handbook, and 10. The EKU Colonels Comply site: http://colonelscomply.eku.edu/.

EKU Athletics Department Staff Handbook

The Department of Athletics will report all violations of those rules regardless of severity. Repeated inadvertent or advertent violations of those rules could result in disciplinary actions including, but not limited to, denial of merit pay increases or termination. Any questions regarding NCAA or OVC rules and regulations should be directed to the Compliance Office.

All coaches and athletics administrators shall be knowledgeable of NCAA and OVC rules. Each coach shall be provided access to up-to-date NCAA and OVC manuals. Each coach is expected to become thoroughly familiar with those manuals and pass the NCAA Coaches Certification Test administered by the FAR. The Compliance Office will provide coaches with timely information about proposed and newly adopted NCAA legislation.

The Compliance Office shall conduct monthly rules education meetings from August through May and provide timely rules interpretations. While each coach and administrator is responsible for being knowledgeable, it is understood that the head coach of each sport is primarily responsible and accountable for the conduct of his/her staff and student- athletes. Budget

Active and timely participation of head coaches and administrators with budget unit supervision is essential for the budget to reflect the most efficient use of resources. Budgets for the near future will continue to change as the budget process evolves. Any team expenses that will exceed the line item budget amount (e.g., team travel, recruiting travel, rec supplies) must be approved by the Sport Administrator. All transactions involve submitting either a quote, invoice, or receipt to the Athletics Business Manager.

Any equipment, furniture or computer related items over $500 should not be charged on a University procurement card without prior approval. These purchases require a Purchase Order. All other items over $1,000 require a Purchase Order (not team travel). Contact the Athletics Business Office to request a Purchase Order. Allow 2 weeks for a Purchase Order to be issued.

Any transaction that will be paid for from a foundation account must receive prior approval from the Sport Administrator, the University Development Office, and the Vice President for Finance and Administration. The Department of Athletics’ liaison to the Financial Affairs Office is the Athletics Business Manager.

Financial Aid Policies

The following policies exist to confirm or assure compliance with institutional, OVC, NCAA, and state and federal government regulations regarding the provision of student financial aid. Changes to these policies must be reviewed by the athletics administration, the FAR, the UAC, and the Office of Financial Assistance. Athletics grants-in-aid should be used to recruit quality student-athletes to the University. The Department of Athletics’ liaison to the Office of Financial Assistance is the Director of Athletics Compliance.

EKU Athletics Department Staff Handbook

Athletically-Related Aid for Regular Academic Terms Athletically-related aid awarded to student-athletes shall be on the basis of athletic talent and a realistic expectation of graduation from EKU. All institutional athletics aid shall be awarded by the Committee on Student Loans, Scholarships and Financial Aid in conjunction with the Office of Financial Assistance in accordance with NCAA and OVC regulations, and as recommended by the athletics administration and the head coach. Offers of athletics-related financial aid will utilize the OVC financial aid agreement and will be coordinated by the Compliance Office and the Athletics Administrative Coordinator.

Financial aid awarded to student-athletes based on academic performance or other non- athletics based criterion must be approved by the Committee on Student Loans, Scholarships and Financial Aid in accordance with institutional, OVC and NCAA regulations. Receipt of funds not awarded or disbursed through the institution shall be reported by the student-athlete and reviewed by the Compliance Office for conformity with OVC and NCAA regulations. This information will be provided to the Office of Financial Assistance for inclusion in the student-athlete’s official University records.

Meal Plans Meal plans must conform to the current dining plan options. Any change to a meal plan may result in a reduction in the athletics-related aid awarded to the student-athlete for meal expenses.

Discontinued Sports In the event a sport is discontinued, the UAC, in consultation with athletics administration, shall make recommendations to the President regarding continued athletics aid for those student-athletes with remaining eligibility.

Athletics Aid to Ineligible Student-Athletes A head coach may choose to recommend continuing to provide athletics aid to a student- athlete during a period of ineligibility in accordance with relevant OVC and NCAA regulations. Athletics administration will review and act upon these recommendations.

Scholarship Reduction or Cancellation Student-athletes who are not fulfilling their academic and/or athletic obligations must be warned and provided a reasonable opportunity to meet those obligations. Student- athletes who do not fulfill the obligations of any applicable rules and regulations may be removed from the team and be recommended for a reduction or non-renewal of their athletics-related aid.

If a recommendation is submitted to reduce or not renew the athletics aid of a student- athlete, he/she shall have the opportunity to appeal the decision as required by NCAA regulations. The appeal shall be made to the Committee on Student Loans, Scholarships and Financial Aid. Coaches must maintain detailed documentation throughout the year that can be used during a scholarship appeal hearing.

EKU Athletics Department Staff Handbook

Athletically-Related Aid for Summer School Financial aid for summer school is obtained through an application process during the spring semester. Applications are available in the Bratzke Center. To complete the application process a student-athlete must sign the summer school aid contract. The number of student-athletes who will receive summer school aid is based on the amount of money available. Decisions will be made based on the individual needs of each student-athlete and whether or not the student-athlete was academically responsible the previous academic year and summer session(s) if applicable (i.e., attended classes and turned in assigned class work). Athletics aid for summer school must be awarded in accordance with all University and NCAA rules. Athletics aid for summer school may be granted to those student-athletes who require the following:

1. Additional course work to expedite graduation as certified by academic advisors, the Bratzke Center Director and athletics administration, 2. Additional course work to maintain athletics eligibility as certified by the Registrar, Bratzke Center Director and athletics administration, or 3. Aid may be disbursed to other applicants who do not meet the above criteria if funds are available.

Athletics aid for summer school shall not be utilized to fund more than one curriculum option or more than one major. Additionally, such aid shall only be available for commencement of or continuation of graduate level course work if approved by the Director of Athletics. Finally, athletics aid for summer school shall not exceed financial aid equivalencies awarded during the previous regular academic year.

Athletically-Related Aid for Post-Eligible Student-Athletes Financial aid for post-eligible student-athletes is obtained through an application process during the spring semester. Applications are available in the Bratzke Center. Decisions are made on availability of money and on an individual need basis. Athletics aid for post- eligible student-athletes must be awarded in accordance with all University and NCAA rules. Post-eligible athletics aid shall be granted according to the following guidelines:

1. The student-athlete must have been academically eligible to compete if he/she would have had athletics eligibility remaining (students enrolled in an identified five-year program will be handled on a case-by-case basis); 2. To assist the University in achieving a graduation rate, GSR or APR that at least matches the national average for Division I student-athletes or other appropriate comparison groups; or 3. Additional criteria may be utilized provided they are in compliance with NCAA and OVC regulations.

Athletics aid for a post-eligible student-athlete may be granted based on the recommendation of the appropriate head coach and approved by athletics administration. The student-athlete must have demonstrated satisfactory progress toward degree completion.

EKU Athletics Department Staff Handbook

Athletics aid for post-eligible student-athletes shall not be utilized to fund more than one curriculum option or more than one major. Additionally, such aid shall only be available for commencement of or continuation of graduate level course work if approved by the Athletics Director.

Student Assistance Fund For information on the department’s commitment to utilizing the NCAA Student Assistance Fund (SAF), please refer to the Student Assistance Fund section of the current Student-Athlete Handbook.

Academics

The Office of the Registrar is responsible for certifying the academic eligibility of all student-athletes according to NCAA, OVC and EKU regulations. The Registrar will work with the Compliance Office and the Bratzke Center staff during the eligibility certification process.

Coach Responsibilities/No-Contact Policy Each coach has the charge to take a sincere interest in both the academic and athletic progress of student-athletes to insure that each individual is treated with fairness and is provided an opportunity to excel. To that end, coaches must be committed to:

1. Recruiting prospective student-athletes who have a legitimate chance and interest in succeeding academically thus resulting in graduation and Academic Progress Rates (APRs) above the minimum score; 2. Understanding the University’s admissions policies and procedures and how they relate to NCAA eligibility standards; 3. Understanding that all commitments (verbal or written) to prospects are contingent upon official acceptance to the University; 4. Working closely with the Bratzke Center staff to ensure each student-athlete receives appropriate assistance and guidance; 5. Demonstrating an appreciation of the value and importance of higher education in general and, in particular, the value and importance of obtaining an undergraduate degree; 6. Understanding University rules and regulations and state and federal laws regarding student-athlete privacy; and 7. Being familiar with University academic support services offered to the general student body.

Members of the coaching staff and others affiliated with a sport, e.g., managers, trainers, Directors of Operations, Directors of Recruiting, and other administrative staff are not permitted to contact anyone instructing a class or Bratzke tutors to discuss any matters related to current or potential student-athletes at EKU. The same restriction applies to communication about current or potential student-athletes with anyone in the Office of Admissions, Office of the University Registrar, Office of Student Financial Aid and Scholarships, or Student Account Services.

EKU Athletics Department Staff Handbook

This restriction is not applicable to Athletics staff members assigned to Bratzke SAAS Center or members of the Athletics Compliance staff.

In addition to the commitments stated above, the following guidelines are aimed at assisting coaches in defining their role in the student-athlete academic process.

Permissible Activities Coaches should: 1. Motivate student-athletes to achieve satisfactory academic performance; 2. Monitor student-athlete academic performance; 3. Make referrals for student-athletes who need additional assistance; 4. Make sure student-athletes attend classes; 5. Make sure student-athletes attend STAR meetings and other appointments with academic support staff; 6. Encourage student-athletes to seek advice and counsel from the Bratzke Center staff and/or the appropriate University personnel (e.g., faculty advisor); and 7. Support their student-athletes’ academic pursuits by instituting team policies that validate coach and student-athlete commitment to academic success (e.g., minimum GPAs, class attendance and flexible practice schedules).

Non-Permissible Activities Coaches should not: 1. Initiate contact directly or indirectly with instructors regarding a student-athlete’s progress in a course (All communication with instructors should be done through the Bratzke Center staff. Coaches who are contacted by instructors may only provide the requested information and must inform the Bratzke Center staff about the conversation.); 2. Try to influence an instructor to give a student-athlete a grade he/she did not earn or to alter a student-athlete’s workload in any manner; 3. Engage in the review or completion of student-athletes’ University academic work to enhance their grade (e.g., typing, proofreading, writing or providing specific advice on papers or assignments; providing answers to tests or assignments); 4. Comment publicly regarding the academic record of prospective student-athletes or current student-athletes; 5. Excuse student-athletes from class, provide written notification of student-athlete class absence to instructors, or change class absence letters after they have been produced by the Bratzke Center staff and before they are submitted by student- athletes to the appropriate instructors (All changes must be made by the appropriate Bratzke Center staff member.); 6. Provide improper benefits (e.g., money, apparel, tickets, etc.) to individuals associated with student-athletes’ academic work; 7. Administer a study hall/lab without the knowledge and consent of the Bratzke Center Director; 8. Coordinate tutoring services on their own (All tutoring services must be coordinated through the Bratzke Center.);

EKU Athletics Department Staff Handbook

9. Arrange fraudulent academic credit of false transcripts for prospective or enrolled student-athletes; and 10. Directly advise student-athletes on matters such as course selection (i.e., classes or instructors), which courses are necessary for their progress toward a degree, courses that count toward eligibility, degree program selection, or summer orientation requirements.

Class Attendance Policy In accordance with the EKU mission statement and class attendance policy, the Department of Athletics affirms the value and role of intercollegiate athletics participation within higher education. Accordingly, the University must safeguard academic integrity by ensuring that athletics participation by student-athletes does not compromise or unduly interfere with classroom attendance and satisfactory academic performance. To that end, sport administrators will work with the head coaches of their assigned sports to develop competition schedules that minimize the number of weekday competitions that would result in missed class time. For additional information on the department’s class attendance policy, please refer to the Class Attendance Policy section of the Student- Athlete Handbook.

Academic Advising and Tutoring Information on the following academics-related topics can be found in the Academic Advising and Tutoring section of the Student-Athlete Handbook.

 Advising  STAR program  Tutoring  Laptop computer check-out  Study lab  Travel letter  Missed tutoring policy  Academic Awards  Bratzke Leadership Academy

Summer Orientation and Fall Semester Class Scheduling All incoming freshmen are required to attend a summer orientation session and the New Student Days prior to the start of fall term classes. Incoming freshmen student-athletes can register for orientation on the First-Year Programs web site. If they cannot attend one of the sessions because they live too far away and cannot afford travel costs associated with attending the orientation session or other extenuating circumstances they can send an e-mail to the Director of the Bratzke Center with their student identification number, where they live and why they will not be able to attend any orientation session. The Director of the Bratzke Center will then send that e-mail to the Director of First-Year Programs and, upon approval by the Director of First-Year Programs, the registration hold will be lifted so that the Bratzke Center staff can help those incoming students register for the fall term. If they have required testing (e.g., due to an ACT or SAT score) they must do that testing on campus. If an incoming freshmen student-athlete is going to be on campus during the summer, prior to the start of the fall term, no matter where they are coming from, they need to schedule an orientation during the time they are here on campus.

EKU Athletics Department Staff Handbook

Orientation fees are not covered by athletics-related aid. However, if the student has non-athletics-related aid, the bill can be applied to the student's account and then the non-athletics-related aid could be applied to that amount. If a student has been involved with a free lunch program in high school, the student fee can be waived, but no guest fees can be waived.

Students attending a two-day orientation must spend the night in the designated Summer Orientation dorm. Linens are provided in the Summer Orientation dorm. If student- athletes are on-campus staying in a dorm other than the Summer Orientation dorm, they must stay with the other summer orientation students in Summer Orientation dorm for the one night during orientation.

Transfer students can attend a transfer orientation session on campus. If they are unable to attend one of those sessions they can e-mail the Director of the Bratzke Center when they have been accepted to EKU and their final transcript has been sent from their other institution(s). A counselor will then assist them with their fall term schedule.

Life Skills Program

For information about the Life Skills Program, including information on the program goals, commitment statements, and the Colonel Challenge, please refer to the current Student- Athlete Handbook.

Housing

Student-athletes are subject to the same University housing regulations as their fellow students. The Department of Athletics’ liaison to the University Housing Office is the Athletics Administrative Coordinator. Coaches should send a list of student-athletes identified for campus housing to the Athletics Administrative Coordinator for coordination with the University Housing Office. Coaches should also coordinate all housing issues through the Athletics Administrative Coordinator and not do so directly with the University Housing Office.

Pre- and Post-Season Housing Coaches, through the Athletics Department Administration, will make arrangements for required pre- and post-season housing and meals when student-athletes are required to participate in practices and competitions that occur outside of the generally offered University housing and dinning services dates for the student body.

Campus Break Housing Student-athletes required to stay on campus during a break period for practice and competition should request their permanent housing in the "Year Round" residence hall as designated by the University Housing Office. No temporary on campus housing is available during breaks. Meal arrangements should be made by coaches.

EKU Athletics Department Staff Handbook

Admissions

The Assistant Athletics Director for Compliance and Student Success/SWA is the liaison for the Athletics Department with the Admissions Office. Contact with the Admissions Office will be made by that individual only or her designee in her absence. Student- athletes are admitted under University guidelines and it is the responsibility of all coaches who recruit to understand the admissions standards of the University.

The Admissions Office will not accept transcripts mailed through the Department of Athletics for official purposes. However, the transcript can be used as a preliminary document for evaluation of the prospective student-athlete. Before an official admission decision is made, the Admissions Office must have an official transcript that was mailed directly to their office from the high school or college responsible for processing the document.

Awards

The purpose of the awards system is to recognize the performances of student-athletes, teams, coaches, and other individuals associated with the intercollegiate athletics program. All sports within the Department of Athletics participate in the awards program.

Jersey and Number Retirement Student-athlete jerseys and numbers will be retired at the discretion of the Athletics Director, the Hall of Fame committee, and the UAC.

Letter Awards For information regarding letter awards, please refer to the Letter Awards section of the current Student-Athlete Handbook.

Championship Ring Policy For information regarding the championship ring policy, please refer to the Championship Ring Policy section of the current Student-Athlete Handbook. Quotes for Championship Rings must be obtained and submitted to the Athletics Business Office for approval. Rings should not be paid for with a University Procurement Card. A Purchase Order will be obtained by the Athletics Business Office and payment will be processed through EKU Accounting.

Awards Ordering Procedures At the completion of the competitive season the head coach will review the team roster and determine which student-athletes satisfy the criteria for lettering and, if applicable, earning championship rings. Spouses and other family members of Coaches or Student- Athletes are not provided Championship rings by EKU. Following the review, the head coach will submit to the sport administrator and the Athletics Business Manager the list of award recipients with their sizing and/or other information necessary for purchase. Those two individuals will review the list and then the Athletics Business Manager will

EKU Athletics Department Staff Handbook

complete the purchasing process. If a coach fails to submit the information by the end of the school year, orders will be placed at the discretion of the Athletics Business Manager.

Banquets Banquets may be held each season to provide visibility for the program, to present special awards, and to recognize contributions to intercollegiate athletics. Banquets are held in campus facilities unless prior approval is granted by the sport administrator. All year-end banquets must be approved by the Compliance Office in advance. Any awards provided by an individual sport should comply with NCAA rules.

Athletics Hall of Fame A complete list of all inductees can be found on EKUSports.com. For further information about the EKU Athletics Hall of Fame, contact Karl Park, Executive Director, EKU Athletics Hall of Fame, by email at [email protected] or by phone at 859-622-6373.

Mission The EKU Athletics Hall of Fame honors former student-athletes and others whose sports achievement and character have reflected positively on the University and its Department of Intercollegiate Athletics.

Criteria for Induction To be considered for induction into the Athletics Hall of Fame, a nominee must satisfy one of the following criteria:

1. EKU Student-Athlete, Manager, Athletics Trainer Athletics excellence, including statistics and championships, along with record of service, sportsmanship, professional accomplishments, character and civic involvement are traits of those considered for this category. 2. EKU University and Athletics Personnel Former coaches who demonstrated leadership and expertise, as well as University personnel, including but not limited to, former Presidents, Athletics Directors and staff, who provided extraordinary service will be considered for this category. 3. Distinguished EKU Students In Sports Field EKU students who have excelled in a sports-related field after leaving the University will be considered for this category. 4. Team of Distinction EKU teams that exhibited exceptional levels of success and were exemplary representatives of EKU will be considered for this category.

Additional Criteria Information Former student-athletes will be eligible for induction five years following their final athletics contest. University and Athletics personnel will be eligible for induction two years after their coaching career or direct service to EKU has ended. Distinguished EKU students are eligible five years after their final semester of registration. Nominees who have not earned a degree and/or have not exhausted their athletics eligibility can be considered.

EKU Athletics Department Staff Handbook

Nominations Nominations will be accepted on a continuing basis, but must be received by March 1 to be considered for the current year’s class. The one-page nomination form is available on EKUSports.com and in the Director of Athletics’ office. Supporting material should accompany all nomination forms. Nominations must be submitted to the Director of Athletics. Nomination materials of those not chosen for induction do not need to be resubmitted each year. However, supporting material can be added at any time following initial nomination. Nominations must be submitted by someone other than the nominee.

Selection Committee The nine-person selection committee will be chosen by the Director of Athletics. The confidential committee will contain representation from the following areas: Athletics Department administration, EKU coaching staff, Colonel Club, EKU National Alumni Association, current EKU faculty and EKU Athletics Hall of Fame. In addition, three at- large committee members will be chosen by the Director of Athletics. Nominees cannot serve on the selection committee. If a member of the selection committee is nominated they must recues their post immediately. The selection committee will nominate its own chair. The length of service will be determined at the time of appointment. Appointees will serve terms of one, two, or three years as determined by the Director of Athletics.

Selection Process In order to be inducted, a nominee must receive approval from seven of the selection committee’s nine members. The selection committee must give consideration to nominees from several decades. The committee will submit its recommendations for induction to EKU’s current President and Director of Athletics for final selection.

Induction Ceremony The annual Athletics Hall of Fame ceremony will be held in conjunction with a fall football game. Weekend activities will be determined by the President’s Office and Department of Intercollegiate Athletics personnel.

Team Rules

Team rules should reflect the mission, vision and core values of the Department of Athletics, the University, the OVC and the NCAA while supporting the EKU Student Code of Conduct. Coaches may develop team rules to serve as guidelines for student-athletes. The applicable sport administrator must approve the team guidelines prior to implementation. Coaches are expected to disseminate these written guidelines to the student-athletes as well as to the athletics administration annually. Coaches must have the student-athletes sign a form indicating that the regulations were distributed and the student-athletes were given an opportunity to ask questions.

EKU Athletics Department Staff Handbook

Sport Camps and Clinics

Sport camps and clinics can either be coach or University owned according to the following definitions:

 Free Clinic: a one-day event, provided at no charge to the participants, which is open to the public or a special group that uses only the facility of the host coach. The host coach and her/his program will not be charged an administrative/overhead fee. The name of the clinic will include Eastern Kentucky University (sport team or athletics) as the sponsor/owner.

 Clinic: an event where a fee is charged to the participants, only the facility of the host coach is used, and all of the net proceeds are deposited into the host program’s M&O budget. A $1 per participant, per day fee will be charged to the host program. The name of the clinic will begin with Eastern Kentucky University (sport team or athletics) as the sponsor.

 Day Camp/Academy: a one-day or multiple-day event where a fee is charged to the participants, campers do not stay in a dorm or eat in the dining hall. A fee of $2 per camper, per day for administrative/overhead will be charged to the coach/owner. The title on the event’s brochure and other promotion activities will highlight the coach as the sponsor/owner and will disclaim an association with EKU.

 Overnight Camp/Academy: a multi-day event where a fee is charged to the participants, campers stay in a dorm and eat in the dining hall (normal fees apply). A fee of $3 per camper, per day will be charged for administrative/overhead. The title on this event’s brochure and other promotion activities will highlight the coach as the sponsor/owner and will disclaim an association with EKU.

All camps and clinics must be coordinated through the Conferencing and Events staff of the Continuing Education and Outreach Office on campus. Head coaches are required to review and sign a University approved contract prior to engaging in a camp or clinic. Coaches are also required to purchase an appropriate level of insurance for their camp(s) or clinic(s) or the University may purchase the insurance. Head coach involvement in private camps and clinics must be approved by the sport administrator in advance and must adhere to University, OVC and NCAA rules and regulations.

Scheduling

Practices In an effort to be supportive of student-athlete academic pursuits, head coaches should schedule practices in a way that minimizes interference with classes and exams. Practices using University facilities must be coordinated through the appropriate facility

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supervisor. Teams nearing the end of their championship segment will take priority for use of University facilities over teams just beginning their championship segment. For example, the volleyball team will have scheduling priority for McBrayer arena toward the end of their championship segment when the basketball teams are just beginning practices for their season. Practices and team-building activities scheduled for off- campus locations must be approved in advance by the applicable sport administrator.

Competitions 1. Head coaches should develop non-conference competition schedules that minimize the number of weekday competitions that result in missed class time. 2. Head coaches should develop non-conference competition schedules that reflect the team’s level of play and put the team in a position to gain an at-large berth in the NCAA championship. 3. Head coaches should develop non-conference competition schedules that accomplish the first two goals above while minimizing travel expenses. 4. The competition times listed on tentative schedules must be listed in Eastern Time. 5. Coaches must follow the tentative schedule review and approval process and cannot forward tentative schedules to anyone outside of that process prior to review and approval by the University Athletics Committee and release by the EKUSports Communications staff. 6. Schedule changes must be made using the Change of Competition Schedule Request Form and procedure. 7. No schedule changes can be released prior to approval by the sport administrator, the Compliance Office and the Faculty Athletics Representative. 8. Changes to OVC contests must use the OVC Change of Schedule Form and procedure.

Game Contracts The Athletics Administrative Coordinator will initiate the preparation and mailing of game contracts. The Director of Athletics, or his designee, will be the signing authority for all game contracts. Coaches cannot prepare game contracts on their own. Guarantees or other contractual commitments for home and away contests must be approved by the Director of Athletics. No reciprocal agreement may be made with opponents to provide lodging, meals, towels, or waiver of entry fees without approval of the Director of Athletics and/or the sport administrator.

Hosting Tournaments Hosting tournaments, in this reference, refers to multi-team events in which EKU serves as a sponsoring agent whether funding is guaranteed by EKU or not. A formal request to host an event must be made to and approved by the Athletics Director and sport administrator. Such requests should include the following:

1. Sponsoring agency-contract and clearance handled by the marketing director; 2. Tournament structure including number of teams, format, etc.; 3. Planned use of facilities with consideration of disruption of normal operation; 4. Personnel needed to conduct tournament (identify by position key personnel);

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5. Financial statement including guarantees, anticipated gate receipts, auxiliary sales, etc.; and 6. All expenses are to be covered by the sport.

Officials Officials will be contracted and assigned by the OVC for conference competitions. For non-conference competitions, coaches must schedule their own officials. The Athletics Business Manager will coordinate payment for the officials.

Travel Individual Staff Members Out-of-State Travel All out-of-state travel, regardless of the source of funds, must be authorized in advance of the departure date. The Out-of-State Travel Request Form must be completed and signed by the traveler ten (10) days prior to the departure date. The completed form should be forwarded to the Athletics Business Manager for processing. The Athletics Business Manager will forward the form to University Accounting after the signature of the traveler’s supervisor is obtained. The only time a Request for Out-of-State Travel Form does not need to be turned in is when one is travelling to a bordering state which does not require airfare or an overnight stay. If one is flying out of state and back to campus in the same day or the trip involves staying overnight, the Request for Out-of- State Travel Form needs to be turned in to the Athletics Business Manager. A Travel Voucher documenting expenses charged on a procurement card as well those expenses paid for out of pocket must be turned in to the Athletics Business Office within thirty (30) days of the return date of the trip. Any travel vouchers not submitted to University Accounting within sixty (60) days of the return date may not be reimbursed and any procurement card charges on those vouchers may be assessed to the traveler as a taxable fringe benefit.

Out-of-Country Travel Signatory approval for Out-of-Country Travel requests must be sent to the Vice President for Finance & Administration. Prepaid travel reservations should not be made until the Athletics Business Manager has notified the requestor that their Sport Administrator, the Athletics Director and the Vice President for Finance and Administration have all approved the request.

All foreign currency should be converted at the departure airport of the applicable country as there are no financial institutions in the Richmond area that are able to convert foreign currency.

If the traveler believes that they will have a need for their cell phone for University business while overseas, the traveler is responsible for having an international plan added to their phone prior to their departure. If the traveler is a member of the Athletics Verizon cell plan, the traveler must contact the Athletics Business Manager at least one week prior to their departure with a request for an International plan to be added to their Verizon

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phone. Any reimbursement for international charges should be approved in advance by the Athletics Business Manager and Sport Administrator.

A Travel Voucher documenting expenses charged on a procurement card as well those expenses paid for out of pocket must be turned in to the Athletics Business Office within 30 days of the return date of the trip. The traveler is responsible to convert all foreign currency amounts (not already converted on a credit card statement) on the travel voucher using www.oanda.com. The oanda conversions should be printed and attached to the travel voucher. The traveler is allowed to claim the actual cost of each meal when out of the country, rather than claiming per diem. Itemized receipts for each meal must be attached to the travel voucher. Any travel vouchers not submitted to University Accounting within sixty (60) days of the return date may not be reimbursed and any procurement card charges on those vouchers may be assessed to the traveler as a taxable fringe benefit.

Travel to Canada and U.S. territories is considered to be out-of-state travel, not international travel from an EKU travel policy perspective. http://policies.eku.edu/sites/policies.eku.edu/files/policies/travel_requirements_regulatio n_approved_61214_0.pdf In-State Travel In-State travel requires prior approval from the traveler's respective supervisory authority but does not require submission of a form to the Athletics Business Manager before the trip is taken.

A Travel Voucher documenting expenses charged on a procurement card as well those expenses paid for out of pocket must be turned in to the Athletics Business Office within thirty (30) days of the return date of the trip. Any travel vouchers not submitted to University Accounting within sixty (60) days of the return date may not be reimbursed and any procurement card charges on those vouchers may be assessed to the traveler as a taxable fringe benefit.

Per University travel policy, a travel agent should not be used for individual in-state or out-of-state travel.

Team Travel The safety and well-being of student-athletes should be top priority in decisions regarding travel. Coaches are required to submit, via e-mail or hard copy, a travel itinerary to the Compliance Office and their sport administrator prior to departure for competition. The following information is required:

1. Day, date, time of departure from EKU, 2. Estimated time of arrival at destination, 3. Day, date, time of departure from site to return to EKU, 4. Estimated time of arrival back at EKU, 5. Mode of transportation/airline name and flight numbers, 6. Site of practice and/or competition,

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7. Name, address and phone number of place of lodging, 8. Emergency telephone numbers, and 9. Roster of those traveling, including coaches and trainers.

Children of student-athletes are not allowed to travel with the team on any mode of transportation paid for by the Athletics Department (e.g., team bus, van, or airplane). Children of student-athletes are also not allowed to stay in a hotel room, or any form of lodging, paid for by the Athletics Department. The Athletics Department will not pay for any food for any child of a student-athlete while the student-athlete is on a road trip paid for by the Athletics Department. This policy is adopted in compliance with NCAA Bylaw 16.02.3 which prohibits students-athletes from receiving any extra benefit not specifically authorized by NCAA legislation. No family members of student-athletes are able to travel with the team on any mode of transportation paid for by EKU unless prior approval is granted by EKU Financial Affairs.

A Travel Voucher documenting expenses charged on a procurement card as well those expenses paid for out of pocket must be turned in to the Athletics Business Office within thirty (30) days of the return date of the team travel. Any travel vouchers not submitted to University Accounting within sixty (60) days of the return date may not be reimbursed and any procurement card charges on those vouchers may be assessed to the traveler as a taxable fringe benefit.

International Travel The Department of Athletics will not provide funding or sponsor an international team trip unless the department receives a significant contribution from an outside source (e.g., booster or corporate partner) which is designated for that trip. Requests for international team trips and any fund-raising efforts to support foreign trips must be in accordance with NCAA bylaws and approved by the Director of Athletics, Sport Administrator, the Compliance Office, and the Athletics Business Manager. Teams and team members will not be permitted to individually raise money for foreign trips. For a foreign trip request to be approved, the trip must be scheduled at least three years in advance to provide a competitive advantage for the sport. Any deviation from these guidelines must be approved by the Director of Athletics.

Travel Party Size The team travel size shall be determined by the head coach and Sport Administrator. As a general rule, the team travel size should be consistent with OVC travel squad sizes. Any deviations from the conference squad size should be approved by the sport administrator.

Lodging Every effort shall be made to secure the best rate available by making reservations in advance not to exceed University guidelines. Student-athletes should reside in hotels at least equivalent to the quality of their campus housing situation. Teams may not secure lodging at an establishment that conducts sports wagering on site. Teams are also highly encouraged to avoid staying at establishments that conduct any form of gambling on site.

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Meals Meals will be coordinated by each respective coaching staff. Every effort should be made to give student-athletes nutritious meal options within reasonable price ranges while traveling for away competitions.

Air Travel Commercial air carriers, charter, time-share and other aircraft may be used for the purposes of transporting student-athletes and Athletics Department staff to away competitions, if approved by the Director of Athletics and Sport Administrator, and are subject to the provisions below. All commercial airline tickets must be purchased with the travel credit card and coordinated through the Athletics Business Manager. Any charter flights must have an RFP issued by EKU Purchasing and be paid for utilizing EKU Purchase Order and University check.

Commercial Airlines Commercial airlines are an acceptable means of travel for athletic teams. Tickets must be procured under the travel guidelines established by the Commonwealth of Kentucky and in conjunction with the EKU Purchasing Department.

General Requirements for Charter, Time-Share, and Other Aircraft Aircraft owners/operators shall furnish proof of insurance in advance. Liability insurance should be at least $25 million for light turboprop aircraft, $50 million for light jet aircraft, and a minimum of $5 million per seat for commercial airlines. Insurance must include Workers Compensation coverage. Given the volatility in the insurance market, it may not always be possible to achieve these minimum coverages in the marketplace. If it becomes necessary to establish limits in keeping with current industry standards, it shall be the responsibility of the University’s Risk Manager to recommend acceptable limits.

Two pilots will be required for all EKU travel involving student-athletes. Pilots for small aircraft (maximum gross weight of 12,500 lbs or less), whether charter, time-share or other shall have, as a minimum:

Captain 1. Airline Transport Pilot (ATP) rating with current first class medical 2. Type rating in aircraft to be used for team travel 3. Training in the aircraft type to be used at Flight Safety International, SimuFlite Training International, or equivalent aircraft manufacturer’s training within the past 12 months 4. Be employed as a full-time pilot 5. At least 2,000 hours of total flying time 6. At least 200 hours of total flying time in the aircraft type to be used 7. At least 20 hours of flying time in the past 90 days in the aircraft type to be used 8. At least three instrument approaches and three night landings in the previous 90 days

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Copilot 1. Commercial Pilot Certificate with current second class medical with multi-engine and instrument ratings 2. Training in the aircraft type to be used at Flight Safety International, SimuFlite Training International, or equivalent aircraft manufacturer’s training within the past 12 months 3. At least 1,500 hours of total flying time 4. At least 100 hours of total flying time in the aircraft type to be used 5. At least 10 hours of flying time in the past 90 days in the aircraft type to be used 6. At least three instrument approaches and three night landings in the previous 90 days

Inspection and maintenance must be performed by an appropriately rated Federal Aviation Administration (FAA) certified repair station, the manufacturer or a manufacturer authorized service center (no Aircraft and Powerplant Mechanic signoffs). Maintenance personnel (or at least the person signing the log books) must be appropriately rated and be trained to maintain the aircraft type to be used by either Flight Safety International or SimuFlite Training International within the previous five years. Charter aircraft used according to this policy must be maintained under the appropriate FAA operations specifications.

On all light turboprop and light jet aircraft, weight and balance computations using average passenger weights are prohibited. A weight and balance form must be completed for each flight using actual weight figures for passengers (no quick weight and balance using normal passenger weights). No over-weight or out of center of gravity operation shall be allowed. No aircraft may depart into forecast hazardous weather conditions, such as severe icing, thunderstorms or severe turbulence or wind shear. No circling instrument approaches shall be authorized with ceilings less than 1,000 feet and at least three miles visibility. All flights shall be conducted on an instrument flight plan. No passengers may enter the cockpit or distract pilots when the aircraft is below 10,000 feet on takeoff or landing operations. Aircraft should be hangared whenever possible during inclement weather. No aircraft used for team transportation may be piloted by a team member. All flight operations must be conducted in accordance with all relevant FAA regulations or insurance requirements, whichever is stricter.

Unless for NCAA participation when travel is arranged through their designated service, all charter services procured shall be subject to the involvement of the EKU Purchasing and Stores Department. Every charter company used must have and demonstrate evidence of a current air carrier certificate under FAA Part 135 or 121. The charter service must provide the EKU Director of Athletics or his/her designee written or documented oral (minimum of date, time, person’s name) verification that an Air Carrier Operating Certificate has been filed and is being maintained in good standing by the FAA Flight Standards District Office (FSDO). Oral verification is acceptable only when written verification is not reasonably obtainable.

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Time-share aircraft is authorized if an individual sport budget is sufficient to pay any applicable and operational costs and if any of the conditions below apply:

1. Time is available to the Athletics Department in the time-share pool, either owned by the University, corporate or an individual ownership; 2. Such use will facilitate travel and keep student-athletes from missing excessive class time; 3. It will facilitate the recruiting image or funding efforts of the department; or 4. Commercial or charter services cannot otherwise accommodate the necessary schedule.

Other aircraft are an acceptable means of travel for coaches and professional Athletics Department staff, based on personal election. Student-athletes and teams shall not be permitted to travel on such other aircraft, except that in special circumstances if three or fewer student-athletes are needed for official business of the department, such student- athletes may accompany a coach on other aircraft if written parental/guardian consent has been received for any student-athlete less than 21 years of age and provided all requirements in the General Requirements for Charter, Time-Share and Other Aircraft section of this document and the specific requirements below have been met. Coaches, professional Athletics Department staff, or student-athletes may decline to travel on such other aircraft, in which case accommodating transportation (within the framework of this policy) will be provided.

1. The aircraft are powered by two or more turbine engines; 2. The aircraft are certified for flight into known icing conditions; and 3. The aircraft otherwise meets all FAA and insurance requirements of EKU’s travel policy (whichever are most strict).

The Director of Athletics or his/her designee must approve in writing the use of aircraft prior to travel. Before any aircraft is approved for use, the owner/operator shall provide and the Director of Athletics or his/her designee shall evaluate and approve in writing the compliance of the following:

1. Proof of insurance with required minimums; 2. Documentation showing the maintenance plan under which the aircraft operates complies with the requirements of this policy; 3. Pilot experience and training documents showing qualifications meeting or exceeding the requirements of this policy; and 4. Documents showing the aircraft payload capabilities for use in trip planning.

Ground Travel Buses Use of chartered buses is subject to industry standards and the applicable local, state and federal laws. Individuals securing bus transportation should consider safety standards and budgetary implications when choosing one of the University’s approved

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carriers. See Purchasing’s website for approved bus vendors. http://purchasing.eku.edu/bus-transportation

Vans and Cars Fifteen passenger vans are no longer allowed for athletics-related travel regardless of whether they are owned by EKU or a rental company. Teams and Athletics Department personnel requiring the use of vans (12-passenger or smaller) for athletics-related travel must use University owned 12-passenger vans or vans rented through the primary (Enterprise Rent-A-Car) University-contracted rental car provider. If Enterprise cannot accommodate the travel request, other vendors may be used. Cars used for athletics- related travel can be obtained from Enterprise or the University.

Athletics Department personnel will follow the University transportation regulations when using a University-owned vehicle. In addition to those regulations, the following guidelines apply when using University owned or rented vans or cars for athletics-related travel:

 Seating positions with malfunctioning or damaged safety belts will not be used by any occupant of a vehicle used for athletics-related travel.  Passengers in vehicles used for athletics-related travel are limited to EKU employees, students, and other approved persons (approved by the Director of Athletics) connected with official EKU business.  No fewer than five and no more than eight passengers, with or without equipment, shall occupy a 12-passenger van used for athletics-related travel unless the assigned operator is picking up or dropping off the vehicle from the rental company lot or the EKU Parking and Transportation Services lot.  No smoking by any occupant of a vehicle used for athletics-related travel is allowed in the vehicle at any time.  If a driver of a vehicle used for athletics-related travel satisfies any of the following criteria, his/her vehicle driving privileges may be revoked:  Conviction of driving under the influence in the past two years;  Nine or more points against his/her operator’s license;  Violation of University transportation regulations; and  Two at fault accidents in any vehicle in a two-year period.  No single driver of a vehicle used for athletics-related travel is permitted to drive more than 10 continuous hours (or 16 hours total between two qualified drivers) in a 24- hour day, nor work more than 16 hours in a 24-hour period.  Drivers of vehicles used for athletics-related travel must be well rested.  If a driver of a vehicle used for athletics-related travel has any question about his/her physical condition, another qualified driver must drive or an appropriate amount of rest must be taken before driving (e.g., stay overnight at the destination before traveling back to EKU).  Drivers of vehicles used for athletics-related travel must be at least 21 years of age.  Drivers of vehicles used for athletics-related travel must be a full-time member of the Athletics Department staff or the employee of a company providing paid drivers.  No unauthorized individuals shall drive vehicles used for athletics-related travel.

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 Drivers of vehicles used for athletics-related travel may not use a cell phone while the vehicle is in motion.  Groups using vehicles for athletics-related travel must take a cell phone on the trip for use in an emergency.  Drivers of vehicles used for athletics-related travel shall not consume alcohol at any time during the trip.  During trips using vehicles for athletics-related travel at least one person shall remain awake at all times and be seated in the front seat next to the driver.  For athletics-related travel of more than 10 hours, two qualified drivers shall travel with the group.  Drivers of vehicles used for athletics-related travel must take a break for at least 15 minutes every two hours of driving time.  No vehicles used for athletics-related travel shall be operated between the hours of midnight and 6 a.m. unless driven by paid drivers satisfying state and federal laws for professional driving.  Drivers of vehicles used for athletics-related travel may not eat any food while driving.  No loads can be placed on the roof of 12-passenger vans used for athletics-related travel.  No trailers can be towed by 12-passenger vans used for athletics-related travel.  All cargo in 12-passenger vans used for athletics-related travel must be placed at or forward of the rear axle.  No seats can be taken out of vans used for athletics-related travel.  If drivers of vehicles used for athletics-related travel have any questions about their ability to drive safely given the road or weather conditions, they are encouraged to stay overnight or discontinue driving until the road or weather conditions improve to a point at which it is safe to drive.  Drivers of vehicles used for athletics-related travel must check the weather report for the areas they will be traveling in prior to driving each day.  Drivers of vehicles used for athletics-related travel must drive in a legal, safe and courteous manner.

Travel-Related Financial Policies Cash Advances To receive a cash advance for team travel, coaches must complete the Athletic/Student Group Advance. The coach completing the Athletic/Student Group Advance must turn in all receipts and remaining money from the cash advance to the Athletics Business Manager along with an EKU travel voucher. Coaches must also attach a copy of the travel roster indicating all student-athletes and other personnel who traveled on the trip. These reports must be forwarded to the Athletics Business Manager within one week of trip completion.

Credit Cards Coaches who have team credit cards are required to turn in the original receipts to the Athletics Business Office as soon as they return from any trip. They should keep copies of the receipts to attach to the team Travel Expense Voucher. The team travel voucher must be completed, signed and submitted to the Athletics Business Office within thirty

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(30) days of travel, even if all expenses were paid with the University Procurement Card. Any travel vouchers not submitted to University Accounting within sixty (60) days of the return date may not be reimbursed and any procurement card charges on those vouchers may be assessed to the traveler as a taxable fringe benefit.

Expense Reimbursements Department of Athletics staff members should complete a Travel Expense Voucher upon return from University-related travel. This form must be completed and signed by the traveler, signed by the traveler’s supervisor, and submitted for processing to the Athletics Business Manager within thirty (30) days of travel. Any travel vouchers not submitted to University Accounting within sixty (60) days of the return date may not be reimbursed and any procurement card charges on those vouchers may be assessed to the traveler as a taxable fringe benefit.

Billed Expenses Invoices for billed expenses need to be turned into the Athletics Business Manager for processing. If the vendor is not already in Banner, then a Taxpayer ID Form (Vendor setup) must be completed by the vendor and submitted to the Athletics Business Manager before the Direct Pay Request can be processed.

Any equipment, furniture or computer related items over $500 should not be charged on a University procurement card without prior approval. These purchases require a Purchase Order. All other items over $3,499 require a Purchase Order (not team travel). Contact the Athletics Business Office to request a Purchase Order. Allow 2 weeks for a Purchase Order to be issued.

Any transaction that will be paid for using foundation funds must receive prior approval from the Sport Administrator, the University Advancement Office and the Vice President for Finance and Administration. The Department of Athletics liaison to the Financial Affairs Office is the Athletics Business Manager.

Please refer to the EKU Travel Requirements and Procedures for additional information regarding team or individual travel. Another useful reference is the State Employee Travel section of www.KY.gov.

EKUSports Communications

The primary focus of the EKUSports Communications Office is to promote the EKU Athletics Department – its coaches and student-athletes – in a positive manner. The EKUSports Communications Office is responsible for external, athletics-related communications for all intercollegiate sports. The EKUSports Communications Office maintains a working relationship with the University’s Division of Communications and Marketing for photography services and for any authorization connected with University copyrighted material. The EKUSports Communications Office shall act as a liaison to all media agencies, professional sports teams and current opponents of Colonel teams to

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set up interviews, send out student-athlete statistics and notes, and distribute statistics concerning EKU’s intercollegiate athletics teams. The volunteer statistics crew and public address announcers are extensions of the EKUSports Communications Office.

Media For radio, television or Internet appearances, care should be taken that the sponsors of the segment represent products in good taste. Coaches’ shows should not be sponsored by products that might have unfavorable connotations for intercollegiate athletics in general or for the particular team that the coach represents.

Credentials Credentials will be issued by the EKUSports Communications office to working media for access to media areas at football and men’s and women’s basketball home contests. Credentials should be requested in advance and will be issued prior to the contest. Will call for credentials is at the press gate or other designated entrances for the facility. Credentials will also be issued to visiting sports information personnel. Credentials will not be issued to spouses, friends or family of working media or visiting sports information personnel.

Entrances for working media are:

1. Football: media access is at the north end of the west side grand stand; and 2. Basketball: media access is at the lower level southeast end of Alumni Coliseum.

Working space for media is:

1. Football: seating is in the press box only at the top of the west grandstand. When necessary, assigned seating will be in effect. Space for TV and video cameras is reserved on the camera deck. Still photographers will be positioned in a designated area along the sidelines. Broadcast positions for TV and radio play-by-play will be reserved. 2. Basketball: seating is at the press table (courtside). Assigned seating, on space available basis, will be in effect. Still and TV photographers will be positioned along the baselines. Strobe photography is allowed on a prearranged basis only. Otherwise, no flash photography is allowed. Broadcast position for home and visiting TV and radio play-by-play is on press row.

Post-Game Interviews Interview requests will be taken in the final 10 minutes of football and basketball contests and players and coaches on home and visiting teams will be brought to the interview area (football – media room on the bottom floor of the Begley Building, Basketball – media room on the bottom floor of the Alumni Coliseum). Interviews will begin within 10 minutes after the end of the contest and will have the visiting coach/players (if necessary) followed by home coach/players. There will be no media access to home or visiting teams’ locker rooms prior to, during or following competitions.

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Interviews at Team Practices Interviews will be allowed at team practices, including the filming or photographing of drills, etc., unless the head coach secures permission from the AD to close a practice and declares in writing to the EKUSports Communications staff at least three days prior to a particular practice that is closed. Once a practice is closed to one media outlet, it is closed to all. In the case of a closed practice, other interview opportunities will be afforded.

Media Hospitality For football and basketball contests a hospitality room will be provided for media. The hospitality room for basketball is the press conference room and for football it is near the press box.

Press Releases The EKUSports Communications Office writes and distributes press releases for all EKU sports teams.

National Letter of Intent Press Releases Coaches wishing to release NLI information should contact the EKUSports Communications staff member assigned to their sport. Coaches are not to release NLI information on their own to the media. The signing of the NLI needs to be validated by the Compliance Office prior to release. Coaches are only permitted to talk to the media regarding the signing of an NLI or being released from a scholarship after the information is released by the EKUSports Communications Office.

Disclosure of Student-Athlete or Staff Change of Status The EKUSports Communications staff has the responsibility to inform media, opponents and other important constituents (e.g., conference office) of significant developments in the status of student-athletes and staff. Disclosure of injuries affecting availability for competition or suspensions or dismissals due to violations of team, Athletics Department, University or NCAA policy will be handled with the highest degree of sensitivity for the University, Athletics Department, student-athlete, and staff. Disclosure may be limited or prohibited in the case of legal or University disciplinary action. It is the intention of the Athletics Department to establish a consistent delivery of disclosure necessary for the maintenance of appropriate relationships with media, opponents and other important constituents.

For injuries affecting availability for competition, the EKUSports Communications staff member assigned to the sport will receive injury information from the sports medicine staff. If an injury renders a student-athlete unavailable for competition, that fact will be disclosed in the normal pre-event publicity (i.e., game notes for the media). Otherwise, that fact will be acknowledged to necessary parties at the event site prior to competition. Ordinarily, a student-athlete’s unavailability for competition will not be disclosed prior to game time. A coach or the student-athlete will be available for comment about the situation following the event. Any released information regarding a student-athlete’s injury will require an authorization obtained from the student-athlete in question via the sports medicine staff.

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In the event of suspension from competition of a student-athlete or coach, or the dismissal from a team or the department of same, the Athletics Director will inform the EKUSports Communications staff of the disciplinary action and resulting penalty. If deemed necessary by the Athletics Director, a discussion between the involved parties will take place and afterward an acceptable disclosure statement will be issued by the EKUSports Communications staff. Ordinarily, the statement will include the individual’s name and job title and a brief description of the penalty (suspension/dismissal) with the appropriate and approved language related to the disciplinary action. This description may be as simple as “violation of department policy.” No further comment is necessary, and coaches, student-athletes and staff will refrain from further comment to anyone. In the event of non-renewal of a contract or resignation of a staff member, specific procedures under the direction of the Athletics Director will be in effect.

Broadcasts and Telecasts of Athletics Events EKU reserves the right to approve or deny any request for the right to play-by-play broadcast or televise events on a live or tape-delayed basis in EKU athletics facilities. This includes requests by commercial, non-commercial, on- and –off-campus media interests and extends to requests for broadcast/telecast rights for events in EKU facilities. Ordinarily, a rights fee will be charged for play-by-play broadcasts/telecasts. EKU reserves the right to approve all involved in play-by-play broadcasts/telecasts. Any rebroadcast or other transmission of play-by-play broadcast/telecast without written consent of the Athletics Department is expressly prohibited. The Athletics Department welcomes broadcasts/telecasts of a live remote nature for the purpose of updates (not to exceed several minutes) before, during or after contests, as well as filming by TV crews of highlights for newscasts, etc. The Athletics Department furnishes a phone line for use by the visiting football and basketball teams free of charge. Additional lines may be subject to charges.

Social Media EKUSports Communications will oversee the official Athletics Department social media sites and will assist with management of individual team social media sites. Coaches are responsible for their own individual social media sites.

Videotaping of Athletics Events Videotaping by the Athletics Department and opponents for coaching purposes will be allowed in designated areas. Videotaping for scouting is expressly prohibited. Spectators are allowed to use hand held video cameras, but no tripods will be allowed.

Crisis Communication It is important to keep in mind that the news media, including newspapers, radio and TV, provide an important communication channel to the citizens served by this University. Public understanding and support of the University’s programs can be enhanced through the maintenance of good relations with the press.

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The Division of Communications and Marketing is the University’s official public information agency. Moreover, in the event of a crisis, controversy or other major development on campus, the Assistant Vice President for Communications and Marketing is authorized by the University President to fully coordinate the release of all information to the press. The EKUSports Communications staff will work as the Department of Athletics liaison with the Division of Communications and Marketing.

Procedures relevant to the Department of Athletics staff and student-athletes in the event of a crisis, controversy, or other major developments are:

1. The Athletics Director and/or his designee should be the first person apprised of a crisis situation existing or developing by an Athletics Department staff member or student-athlete who is involved in or aware of the situation. The Athletics Director will inform the University President, University Legal Counsel, EKUSports Communications staff, and the Division of Communications and Marketing. 2. An Athletics Department staff member or student-athlete who is involved in or aware of a crisis or controversy should refrain from commenting to the media directly about the situation. The Division of Communications and Marketing, with the assistance of the EKUSports Communications staff, will coordinate the release to the media of information regarding such matters. The purpose of this procedure is to insure that the University presents factual information in a consistent fashion. Without careful coordination in these circumstances, contradictory or conflicting information can sometimes be released; and 3. In crisis events, it will be necessary for those University officials, Athletics Department staff and student-athletes to give their full cooperation, including participation in a press briefing, as the need arises.

It should be understood that this policy may be limited in some individual instances to protect the rights of students, faculty, or other University employees. This policy may be limited also in other instances by legal issues, expressed matters of confidentiality or other unforeseen circumstances. However, the major intent of the policy is to provide information to which the news media have a just and reasonable claim and to carry out this task in a coordinated fashion.

Web Site The official web site for EKU intercollegiate athletics is www.EKUSports.com. The EKUSports Communications staff is responsible for the web site’s content. The Athletics Department also has pages on Facebook, You Tube, and Twitter.

Publications The EKUSports Communications Office publishes informational guides on the Athletics Department web site. The characteristics of each informational guide are determined by applicable NCAA and OVC bylaws, the Deputy Director of Athletics, the Director of Athletics, and policies previously approved by the UAC.

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Statistics The EKUSports Communications Office keeps statistics for all sports to distribute to the media, opponents, the OVC, and the NCAA National Office. An NCAA box score and play-by-play will be provided within 10 minutes after each basketball and football contest and a half-time box score will also be provided.

Staffing Events The EKUSports Communications Office will have a representative at each home event to assist in the management of the event, if necessary, and to report results to selected media outlets and the opposing program’s athletics department. If coverage is not available, at the conclusion of the event the head coach will report results and appropriate statistics to the EKUSports Communications Office staff member assigned to that sport on the day of competition.

A representative from the EKUSports Communications Office will travel to every away football and men’s and women’s basketball contest. An EKUSports Communications Office representative will also travel to selected post-season and non-championship competitions. The EKUSports Communications Office is responsible for contacting the host institution to obtain post-competition results.

Media Days Because of the local and regional media’s interest in EKU football and men’s and women’s basketball, the EKUSports Communications Office arranges a Media Day for these teams. This occurs early in pre-season and is hosted by a representative of the EKUSports Communications Office.

Special Recognition The Assistant AD for Communications and Branding, in consultation with the Director of the Bratzke Center and the head coaches, is responsible for nominating deserving student-athletes for recognition on selected College Sports Information Directors of America (CoSIDA) Academic All-America teams. Also the EKUSports Communications Office will coordinate the nomination process for other media, NCAA, and OVC academics and athletics honors. Forms are certified by the Compliance Office before being forwarded to the appropriate coordinator for nominations. Head coaches and the Bratzke Center staff can submit names of nominees to the Assistant AD for Communications and Branding for NCAA and OVC honors. The Assistant AD for Communications and Branding processes the nomination according to specific instructions related to the award.

Game Management The EKUSports Communications staff will manage the press box/row during football and basketball games. Also, the EKUSports Communications Office cooperates with athletics administration in selected areas of game management and coordination of special events such as OVC championships, NCAA championships, and home tournaments. These areas include facility staging, protocol, special promotions and crowd control in the sports of football, men’s and women’s basketball, volleyball, baseball, and softball. The degree

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of involvement is determined by the Deputy Director of Athletics based on seasonal priorities, gender equity, preparation time, and availability of staff.

Sports Information Procedures The coaching staff provides copy for information guides, game programs, and various agencies’ requests to the EKUSports Communications Office. The Assistant AD for Communications and Branding deadlines for submissions annually. The head coach makes requests for photography, broadcasting, or University video services to the Assistant AD for Communications and Branding. Routine photographic coverage (e.g., team pictures) is scheduled by the EKUSports Communications Office.

Institutional and Non-Institutional Promotions Approval for student-athlete involvement in all institutional and non-institutional promotions must be granted by the Compliance Office and Director of Athletics prior to commencement of the promotion. More specifically, EKU or a recognized entity of EKU (e.g., fraternity, sorority, or student government organization), the OVC, or a non- institutional charitable, educational, or nonprofit agency may use a student-athlete’s name, picture, or appearance to support its charitable or educational activities considered incidental to the student-athlete’s participation in intercollegiate athletics, provided the Compliance Office and Athletics Director grant written approval via the Promotional Activities Request Form.

Athletics Identity System The current EKU athletics marks were unveiled in the spring of 2006 and revised in 2016. All of the athletics marks are registered trademarks and are controlled under a licensing program administered by Collegiate Licensing Company (CLC). Vendors who use this identity system for commercial/retail/merchandising enterprises must be registered with CLC. The University Communications and Marketing division works in consultation with CLC, and the Department of Athletics, for approval of marks’ usage.

The Colonel mascot was unveiled in the fall of 2006. The University owns a creative license to reproduce the Colonel mascot in various forms. Please contact the Director of Marketing or the University Licensing Director with any questions.

Marketing, Promotions, Corporate Sponsorships and Tickets

This area is charged with increasing the identity and support of EKU athletics through marketing, promotions, corporate sponsorships, and ticket sales. More specifically, this area generates external income, stimulates fan enthusiasm, and expands the fan base by promoting various competitions. Furthermore, this area works with the cheerleading squad, mascot and dance team while also coordinating the efforts of the marching and pep bands through their director.

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Corporate Sales The Department of Athletics maintains a contractual agreement with Learfield Sports (LS). Under the provisions of this agreement, LS owns the rights to the Department of Athletics’ corporate sales. Individuals and/or sport programs may not enter into any agreement with a corporate entity without receiving approval from its sport administrator and LS. The Senior Associate Athletic Director will serve as the liaison to LS. LS will have a general manager on site who will be considered an extension of the athletics department staff. Corporate sponsors receive valuable exposure for their investment, including signage in athletics facilities, presenting and/or title sponsorship, and print and broadcast sponsorships. In addition, corporate sponsors have limited access to ticket for athletics events and invitation to pre-event hospitality.

Promotions The staff in this area has the exclusive authority to solicit and interact with the general public, students, faculty/staff, and student-based offices to enhance the fan base for EKU athletics. To do so, the staff will solicit and implement promotions and event management. Promotions are designed to increase event attendance by students and the ticket-buying public.

Tickets The Athletics Ticket Manager is the primary director of the ticketing operations for the Department of Athletics. All requests regarding ticketed events should be directed to the Athletics Ticket Manager. Ticketed competitions include home football and men’s and women’s basketball games.

Visiting Team Tickets Visiting football and men’s and women’s basketball teams receive a set allotment of tickets per contest agreement.

Complimentary Admissions Complimentary admissions to individuals other than those described below are given at the discretion of the Athletics Ticket Manager per NCAA bylaws if applicable.

Department of Athletics Staff Complimentary admission tickets are available in non-Colonel Club seating areas of Roy Kidd Stadium and Alumni Coliseum. If a Department of Athletics staff member wishes to sit in football chair-back or basketball lower arena seats, a Colonel Club membership at the appropriate level is required. Complimentary football and men’s and women’s basketball season tickets are available in the indicated quantities to the following Department of Athletics staff members:

Number of Football Number of Basketball Staff Level Season Tickets Season Tickets Head Coaches 4 2 Assistant Coaches 2 2 Administrators 4 2

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Assistants 2 2 Graduate Assistant/Part-Time 2 2 Assistant Coaches

University Athletics Committee Members University Athletics Committee members can receive two complimentary admissions to each home football and men’s and women’s basketball game.

Football Student-Athletes and Managers Each football student-athlete will receive four complimentary admissions to each home game. Football student-athletes who are on the travel team roster will get tickets for away games in an amount that is dependent on the away-game contract. Each football manager will receive four complimentary admissions to each home game. Each football student-athlete and manager desiring his complimentary admissions must reserve the complimentary admissions on the appropriate football student-athlete pass list. The pass lists are located in the football office. The deadlines to sign-up for complimentary admissions are:

Game Location Game Day Deadline Day Deadline Time Home Games Saturday Thursday 3 p.m. Thursday Tuesday 3 p.m. Away Games Saturday Wednesday 3 p.m. Thursday Monday 3 p.m.

Each football student-athlete and manager must write the name(s) of his guest(s) on the pass list. Student-athletes and managers must then sign their name verifying that the name(s) on the list is the student-athlete’s or manager’s guest(s). Tickets are not distributed in advance of the game to the individuals on the pass list and complimentary admissions cannot be exchanged or sold. It is the student-athlete’s and manager’s responsibility to ensure that the guest(s) is aware of the policies and procedures for complimentary admissions. If a team member or manager is using another team member’s or managers complimentary admissions, the name of the team member or manager who the complimentary admissions are listed with must be conveyed to the appropriate guest(s). Each guest who is listed on the pass list is permitted to receive one admission. A ticket is required for football admission of all persons over the age of three years. The guest’s name must appear on the pass list to be granted admission. Football student-athlete and manager guest complimentary admissions will be available for pick- up at the Player Will Call area located at the top of the Gate 3 ramp. Each guest receiving complimentary admission must present a photo I.D. at the Player Will Call location unless a guest is a child under the age of 17. Each guest must sign for the complimentary admission before admittance will be granted.

Basketball Student-Athletes and Managers Each basketball student-athlete and manager will receive four complimentary admissions to each home game. Basketball student-athletes who are on the travel team roster will

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get complimentary admissions for away games in an amount that is dependent on the away-game contract. Every effort will be made to accommodate team needs not to exceed four complimentary admissions per student-athlete. Each basketball student- athlete or manager desiring his/her complimentary admissions must reserve the complimentary admissions on the appropriate pass list. The pass lists are located in the men’s and women’s locker rooms in Alumni Coliseum.

Each basketball student-athlete and manager must write the name(s) of his/her guest(s) on the pass list. The student-athlete or manager must then sign his/her name verifying that the name(s) on the list is the student-athlete’s or manager’s guest(s). Tickets are not distributed in advance of the game to the individuals on the pass list and complimentary admissions cannot be exchanged or sold. It is the student-athlete’s or manager’s responsibility to ensure that the guest(s) is aware of the policies and procedures for complimentary admissions. If a team member or manager is using another team member’s or managers complimentary admissions, the name of the team member or manager who the complimentary admissions are listed with must be conveyed to the appropriate guest(s). Each guest who is listed on the pass list is permitted to receive one admission. A ticket is required for basketball admission of all persons over the age of three years. The guest’s name must appear on the pass list to be granted admission. Basketball student-athlete and manager guest complimentary admissions will be available for pick-up at the Player Will Call area located at the far left door of the front entrance of Alumni Coliseum. Each guest receiving complimentary admission must present a photo I.D. at the Player Will Call location unless a guest is a child under the age of 17. Each guest must sign for the complimentary admission before admittance will be granted.

Dance and Cheerleading Teams Each team member may receive four complimentary tickets per home football and men’s and women’s basketball game. Complimentary tickets are not available for away games unless specified in the game contract.

Each team member must list the name of their guest(s) on the appropriate game pass list for the use of their complimentary admissions. Pass lists are located in the Athletics Ticket Office in Alumni Coliseum. The deadline to add a guest(s) to a pass list is 3 p.m. the Thursday prior to a Saturday home football game, 3 p.m. the Tuesday prior to a Thursday home football game and 3 p.m. the day before a home men’s or women’s basketball game. The team member must then sign his/her name verifying that the name(s) listed is accurate.

If a team member is using another team member’s complimentary admissions, the name of the team member who the tickets are listed with must be conveyed to the appropriate guest(s). Hard tickets are not distributed in advance of gates or doors opening. Tickets cannot be exchanged or sold. It is the team member’s responsibility to ensure that their guest(s) is aware of the policies and procedures for guest admissions. Each guest who is listed on the pass list is permitted to receive one admission. A ticket is required for

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football and basketball admission of all persons over the age of three years. The guest’s name must appear on the pass list to be granted admission.

Dance team member seats for football games are located in section G of the reserved seating sections and in general admission sections for men’s and women’s basketball games. Cheerleading team member seats for football games are located in section C of the reserved seating sections and in general admission sections for men’s and women’s basketball games.

Guests can pick-up their complimentary admissions for football games at the Player Will Call area located at the top of the Gate 3 ramp. Guests can pick-up their complimentary admissions for men’s and women’s basketball at the Will Call area located at the main entrance (far left door) of Alumni Coliseum. Each guest must present a photo I.D. to pick- up tickets (no exception unless a child is under the age of 17). Admission will not be granted without proper identification. Guests must sign for their own ticket.

Spirit Groups Game-related and auxiliary event spirit group activities will be coordinated through the Marketing and Promotions staff.

Cheerleading Team The EKU cheerleading team serves as Athletics Department public relations ambassadors. As such, the co-educational cheerleading team (which includes the mascot) will perform at:

1. All home football games; 2. Away football games as budgetary restraints allow; 3. All home men’s and women’s basketball games; 4. Selected post-season tournament games in football, and men’s and women’s basketball; and 5. Various athletics-related and University events as deemed necessary by the sport administrator.

At such events the cheerleaders and mascot are responsible for conducting appropriate cheers, stunts and tumbling that promote a positive fan experience, sportsmanlike fan behavior and a positive University image.

Cheerleading team members must be full-time EKU students in good academic standing. Service on the squad is for one year from the time of selection until the selection for the next year’s squad the following spring. Each squad member is responsible for attending all assigned practices, competitions, and other athletics-related events. Cheerleading team members are subject to the same conduct, dress, equipment and medical standards set forth for student-athletes. The cheerleading team will abide by the safety standards set forth by the American Association of Cheerleading Coaches and Administrators.

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Dance Team The EKU dance team serves as Athletics Department public relations ambassadors. As such, the dance team will perform at:

1. All home football games, 2. All home men’s and women’s basketball games, 3. Selected post-season tournament games in football, and men’s and women’s basketball, and 4. Various athletics-related and University events as deemed necessary by the sport administrator.

At such events the dance team members are responsible for conducting dances appropriate for promoting a positive fan experience, sportsmanlike fan behavior, and a positive University image.

Dance team members must be full-time EKU students in good academic standing. Service on the squad is for one year from the time of selection until the selection for the next year’s squad the following spring. Each squad member is responsible for attending all assigned practices, competitions, and other athletics-related events. Dance team members are subject to the same conduct, dress, equipment and medical standards set forth for student-athletes.

Bands The marching band will perform at all home football games and selected post-season football games. The pep band will perform at most home women’s volleyball matches, home men’s and women’s basketball games, and selected post-season basketball games.

Event Music Policy The EKU Athletics Department uses music to enhance the total experience for teams and fans. The Athletics Department reserves the right to determine the type of music that will be broadcast over the public address system. To meet a wide range of musical taste, the marketing and promotions staff is charged with monitoring and approving all music broadcast over public address systems prior to, during and after athletics events and competitions.

Each head coach must review and approve all music submitted by the team. After the coach has approved the music, the music must be submitted to the marketing and promotions staff for review and approval. This submission must occur one week prior to the scheduled competition or event. Music deemed to be inappropriate will be returned to the head coach. The Athletics Department is committed to playing a wide range of musical selections throughout the course of home games. Any music containing profanity, strong sexual content, derogatory remarks about any group of people, or references to drug or alcohol use will not be played over the public address system. Failure to comply with this protocol will result in the team forfeiting its privileges to submit music for use during competitions and events.

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Event Management

The management of all home contests should be coordinated through the Associate Athletics Director. An administrative staff person will be designated as the Game Administrator for all home contests. All questions or issues that arise during home contests should involve the Game Administrator.

General Policies 1. Restricted items may include alcoholic beverages, umbrellas, strollers, flag poles, coolers, bottles, containers, outside food and drinks, animals (except for service animals), and athletic equipment. 2. Access to the playing area will be restricted to players, coaches, officials and event management personnel. Spectators must remain in the seating or concourse areas at all times during an athletic event.

Facilities Competition areas will be available for home and visiting teams a minimum of one hour prior to game time (except multiple events). All court areas, fields, locker rooms and spectator areas will be prepared as needed for a safe quality environment for all participants.

Tickets The Athletics Ticket Manager shall designate, hire or assign individuals to sell tickets, operate a “will call” and pass list area for players’ guests, recruits and opponent’s pass list (as agreed upon in each game contract), ushers when necessary and monitor the player, coach, and media entrance to the facility. The Athletics Ticket Manager will assist with event management by responding to problems that occur in the ticket area.

The ticket gates will open 90 minutes prior to EKU football games and single basketball competitions. The ticket gates will open one hour prior to basketball doubleheaders. Actual attendance figures will be reported to the EKUSports Communications staff member assigned to the sport as soon as possible after the mid-point of the event. The Athletics Ticket Manager may choose to discontinue ticket sales after the mid-point of any contest.

Security Security for all home athletic events is provided by the EKU Police Department.

Crowd Control For non-ticketed events at least one administrator will be responsible for crowd supervision. For ticketed events an appropriate number of uniformed security, ticket takers and ushers will be stationed throughout the venue in addition to the administrator assigned to the event.

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Demonstration Policy In the event that a competition in an EKU athletics facility is interrupted by a demonstration, the following procedures will be implemented. The public address announcer will read the following announcement:

“Fans, the contest has been temporarily delayed. Please remain in your seat until the contest can be continued. As a reminder, spectators are not permitted on the playing field or court at any time during the competition. Anyone interrupting the contest will be escorted from the facility. Thank you for your cooperation.”

If the demonstration involves more than two people, the official and both teams will be escorted to their locker rooms immediately. Otherwise teams will be sent to their benches.

The event management team is responsible for the safety of the event participants and the spectators. Every attempt will be made to remove the demonstrators in a calm and tactful manner without the use of physical force. However, University Police will handle the demonstrators in whatever manner they deem necessary. In the event that police cannot remove the demonstrators in a timely manner without force, the public address announcer will read the following announcement:

“Fans, the contest has been postponed indefinitely. At this time, please exit the facility through the main entrance. Retain your ticket stub for re-admittance to the facility when the contest can be continued. Thank you for your cooperation.”

Parking The EKU Parking and Transportation Department coordinates parking for all home athletic events.

Concessions Aramark provides concessions for all home athletics events. The concession areas will open approximately 90 minutes prior to EKU football games and single basketball competitions. The concession areas will open one hour prior to basketball doubleheaders. Concessions will sell for the duration of the event or until there is no demand. At venues where Aramark chooses not to provide concessions, outside groups will be sought to provide concessions with a priority given to EKU groups to use as a fundraising activity.

Tailgating The Athletics Department will follow the University Tailgating Regulation. Please refer to the policy on the EKU web site for details.

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Facilities

Usage All uses of facilities for University sponsored events and by outside groups must be in accordance with all University policies and procedures. Approval for all uses must be given in advance by the Associate Athletics Director.

Scheduling Scheduling of any activities other than EKU Athletics competitions, practices or team meetings must be made through the Conferencing and Events staff of the Continuing Education and Outreach Office on campus. Athletics teams will be given priority for use in any athletics facility. Rental fees, rules for usage and other regulations are set by the Conferencing and Events staff of the Continuing Education and Outreach Office.

Alumni Coliseum Marquee Policy All messages shown on the Alumni Coliseum parking lot marquee must be approved by the EKU Department of Athletics (see the Director of Athletics Marketing and Corporate Partnerships). All announcements must pertain to the University with preference given to athletics-related information. The Department of Athletics may confer with the EKU Communications and Marketing Office regarding requests from other University departments. State transportation guidelines prohibit any message that distracts people while they are driving.

The Department of Athletics will make every attempt to honor all requests that meet the requirements of this policy. However, the Athletics Department reserves the right to limit the total number of messages that will be posted on the electronic board. Additionally, the EKU Department of Athletics reserves the right to preempt any current message should a message with priority status need to be posted immediately. Announcements may be abbreviated to fit the allotted space.

Equipment

Equipment issue and care shall be the responsibility of the head coach for each sport. Procedures for equipment issue and return will vary from sport to sport and shall be dependent on the length and nature of the playing and practice seasons. Each head coach shall be required to keep the Associate Athletics Director and the sport administrator informed of substantive changes in equipment procedures.

Staff and coaches who need to order supplies and equipment need to have their requests approved by the Athletics Business Manager before ordering using their University credit card, initiating the purchase order process or starting the bid process. The Athletics Business Manger needs to know the vendor and approximate amount before the order can be placed.

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Aerial Platform Lifts The Athletics Department will follow the University aerial platform lift procedure when using rented or University-owned lifts (e.g., scissor lifts) for athletics-related activities.

Uniforms Uniforms must contain the University colors. Maroon, white and gray as an accent color may be used in any combination. The standard uniform lettering is EKU, Eastern Kentucky or Colonels. Any deviation of these parameters must be approved by the sport administrator. The OVC Branding Policy must be implemented on all competition uniforms.

Recruiting

During the recruiting process coaches should reflect the core values of the Department of Athletics while conducting themselves with honesty and integrity. All written or verbal promises made during the recruiting process should be kept during the prospect’s academic and athletic careers at EKU. All individuals associated with the EKU Athletics Department will not engage in any form of negative recruiting (i.e., speaking negatively about another school or program to a prospective student-athlete or his/her parents/guardians). For additional information regarding the department’s recruiting policies, procedures and forms, please refer to the current recruiting documents in the compliance section of the EKU Athletics web site.

Preferred Hotel Partner The preferred hotel partner of the EKU Athletics Department is the Comfort Suites. All recruits who stay in a hotel during an official visit are required to stay at this hotel. The discounted room rate is $55. Reservations must be made through Ryan Benge via e- mail.

Comfort Suites 2007 Colby Taylor Drive Richmond, KY 40475 859-624-0770 General Manger: Ryan Benge ([email protected])

Tryouts Coaches may conduct walk-on tryouts for their team(s) if they choose to do so. The length of the tryout should be approved by the Compliance Office. Walk-on tryouts are for non-recruited, non-scholarship prospective student-athletes. Recruited student- athletes, both scholarship and non-scholarship, will have already been through eligibility sessions and practice. Once the Sports Medicine staff gives clearance for the student to participate in the tryout, the coach may begin evaluation. Walk-ons will not be issued practice clothing for tryouts.

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If a coach decides to add a walk-on to the squad list, the student must then be cleared to participate by the Compliance Office, Registrar and NCAA Eligibility Center. Until notified by the Compliance Office the student is not eligible for competition or practice.

National Letter of Intent EKU is a member of the National Letter of Intent (NLI) program and the program is coordinated by the Compliance Office. Please refer to the NLI web site for details.

DEPARTMENT OF SPORTS MEDICINE

INTRODUCTION The Eastern Kentucky University Sports Medicine Department provides for the prevention, treatment, and rehabilitation of athletic injuries under the direct supervision of the EKU team physicians. The Sports Medicine Department is overseen by the Director of Sports Medicine and includes two associate athletic trainers, two assistant athletic trainer, and four graduate assistant athletic trainers (See Appendix 1). The following plans and procedures have been developed based on current recommendations from the NCAA and other sports medicine governing bodies and are in accordance with the Eastern Kentucky University’s Athletic Department.

The Dr. Bobby Barton Athletic Training Room in the Moberly Building serves as the main rehabilitation facility for all student-athletes. It specifically serves the sports of football, women’s soccer, softball, men’s tennis, and women’s tennis. The Alumni Coliseum Athletic Training Room serves the sports of baseball, volleyball, men’s basketball, women’s basketball, men’s golf, women’s golf, men’s cross country, women’s cross country, men’s track and field, and women’s track and field.

MISSION STATEMENT The Eastern Kentucky University Sports Medicine Staff is committed to providing efficient and optimal healthcare to every student-athlete in order to maximize their collegiate athletic experience. We strive to create a culture that encourages personal and professional development while maintaining positive professional relationships within Eastern Kentucky University.

MEDICAL CARE The Director of Sports Medicine, team physicians, staff athletic trainers (ATC), graduate assistant athletic trainers, and athletic training students comprise the EKU sports medicine staff. Through the sports medicine staff, Student Health Services, and the Department of Athletics physician consulting staff, student-athletes are provided medical coverage for the treatment of sports-related injuries. The consulting staff includes physicians in the specialties of general medicine, orthopedics, general surgery, rehabilitation medicine, dentistry, podiatry, ophthalmology, cardiology, emergency medicine, and counseling. The sports medicine staff works with Student Health Services and the Department of Athletics consulting physicians to assist with the medical needs of the student-athletes during their competitive season(s). Student-athletes are expected to

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maintain a level of health and fitness determined by the team physicians, sports medicine staff, and respective head coaches.

A Certified and Licensed Athletic Trainer (LAT, ATC) will be present at in-season practices and events. Attempts will be made to offer more coverage of practices and events for out of season teams. In the event that an emergency arises, please call the Director of Sports Medicine or any of the full time athletic trainers for assistance. When an athletic injury or general medical condition occurs, the student-athlete will contact the ATC/LAT assigned to his or her sport. The ATC/LAT will then assess the injury/illness and either manage the condition independently within the knowledge and skill of his or her training and expertise or triage it appropriately to the team physician or EKU Student Health Center. If a student-athlete is to be referred, the ATC/LAT will place the student- athlete on the physician’s clinic list and provide all appropriate medical information (injury report, imaging, labs) to the physician. A physician scheduling list will be given to the Director of Sports Medicine and the student-athlete will be evaluated by the team physician at the next appropriate clinic appointment. The team physician will document appropriately on the injury evaluation sheet which will become a part of the student- athlete’s medical file. Those student-athletes that fail to report to the doctor’s clinic will be reported to their respective coaches.

Any referral of a student-athlete to a physician outside of the EKU team physicians will be made by an EKU team physician. If a student-athlete is referred to a specialist outside of the EKU team physicians, the student-athlete will then be under the care of that physician. The ATC/LAT is responsible for continued communication of progression of athlete’s care to the team physician. Final decision for medical clearance to participate in EKU athletics is determined by an EKU physician and/or Medical Director.

Athletic training students in the Athletic Training Education Program (ATEP) at EKU are bound by the provisions of the Commission on Accreditation of Athletic Training Education (CAATE). Athletic training students are assigned to clinical instructors, not sports teams. An ATC must be present at practices in order for an athletic training student to be present.

Treatment of Illness or Injury Student-athletes must report to the sports medicine staff all injuries or illnesses that might interfere with their ability to participate in their sport. Student-athletes should see the certified athletic trainer assigned to their team as soon as possible for any athletics- related injury or illness. An evaluation will be performed to determine the extent of the injury or illness and the ability of the student-athlete to practice or compete. If necessary, an outside medical referral will be made. All return-to-play decisions will be made by the EKU sports medicine staff. While treatment may originate in the athletic training room that does not automatically mean that the Athletics Department is responsible for medical bills incurred.

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Referrals and Second Opinions Referrals can only be made by the team physicians or the Director of Sports Medicine. Student-athletes who go to an outside health care provider for medical care or for a second opinion without the approval of the team physicians or the Director of Sports Medicine are responsible for all bills incurred. Referrals to the on-campus counseling center or an off-campus counseling facility must be made by the Director of Sports Medicine.

For information on the following sports medicine topics, please refer to the appropriate section of the current Student-Athlete Handbook.

 Transportation to medical facilities  Athletic Training rooms  Dental care  Academic Absences for Medical  Optical care Reasons  Foot care  Supplement  Medical insurance

Appendix 1 DEPARTMENT OF SPORTS MEDICINE CHAIN OF COMMAND

Associate Medical Athletic Director Director

Director of Sports Medicine

Associate Assistant Assistant Associate Athletic Trainer Athletic Trainer Athletic Trainer Athletic Trainer

Graduate Graduate Graduate Graduate Assistant Assistant Assistant Assistant

PRE-PARTICIPATION PHYSICAL EXAM

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Each summer, an informational packet will be provided on EKU Sports Medicine website available to all student-athletes explaining the sports medicine policies and procedures, the health insurance policy, and information on how to complete the medical forms online. Those student-athletes who are first-time athletes at EKU (including incoming freshmen and transfer students) will complete New Student-Athlete Forms. Those athletes returning to EKU will complete Returning Student-Athlete Forms. All forms must be printed, signed and mailed, or e-mailed to the Director of Sports Medicine prior to the student-athlete’s arrival on campus. All student-athletes will complete the insurance information yearly. With all known pre-existing injuries reported within medical forms, all pertinent medical information (physician notes, operative reports, and diagnostic testing results) will be acquired prior to pre- participation physical examination for review by team physicians during examination.

New student athletes: All new student-athletes will receive a pre-participation physical examination (PPE) by the Sports Medicine staff and team physicians. This includes completion of all required forms listed on the EKU Sports Medicine website, vitals, height, weight, vision, baseline concussion testing and statement, female health questionnaire (females only), mental health questionnaire. All student athletes must be cleared for participation by an EKU team physician in order to participate. Sickle cell solubility testing (education if testing is positive) will be completed.

Returning student athletes: All student-athletes in football, men’s basketball and women’s basketball are required to follow the same PPE procedure every year as listed above for the New Student-Athletes. All other student-athletes must have their forms from the EKU Sports Medicine website on file prior to their participation in any sport. Any orthopedic injuries and/or general medical conditions that occur during times that the student-athlete is not on campus must be reported and relevant medical documentation provided to the EKU Sports Medicine staff prior to participation.

Tryouts: All student-athletes (Cheerleading and Dance may sign a waiver) participating in an open try-out must complete all requirements that new student athletes must complete including proof of medical insurance, sickle cell solubility testing, and a pre- participation physical examination by a team physician or approved outside physician prior to participation in try-outs.

Exit Physical Examination: All student-athletes are required to complete an Exit Physical Form after each academic semester. If there are any unresolved injuries or illnesses, the student-athlete will follow-up with an EKU team physician, and a management plan will be determined to resolve any reported medical conditions. The form will be completed and signed by the student-athlete and member of the Sports Medicine Staff to acknowledge the current medical conditions/injuries and management plan to resolve said condition/injury. If a student-athlete is absent from the scheduled exit physical, a member of the Sports Medicine Staff will contact the student-athlete by email and/or text to reschedule the appointment. If a student-athlete does not

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reschedule the exit physical exam, Eastern Kentucky University is not fiscally responsible for future medical bills that may be accrued.

High School Senior Sport-Specific Evaluation Policy: A prospective student-athlete may participate in an evaluation at Eastern Kentucky University or at a site which EKU normally conducts practice or competition. Before the prospective student-athlete is permitted to participate, the following information must be submitted to the EKU Sports Medicine Staff at least 72 hours prior to the on-campus evaluation: 1. Medical examination administered by a physician within six months prior to participation in the on-campus evaluation 2. Sickle cell solubility testing unless documented results of a prior test are provided to the institution or the prospective student-athlete declines the test and signs a written release. 3. EKU Assumption of Risk and Release of Liability Form signed by participant and/or parent/legal guardian if prospect is under the age of 18.

SICKLE CELL SCREENING All incoming student-athletes must undergo sickle cell solubility testing, provide proof of a prior test. Participation includes strength and conditioning sessions, practices, and competitions.

Why Are Student-Athletes Tested For SCT? NCAA Bylaw 17.1.5.1 mandates that all incoming Division I student-athletes must be tested for sickle cell trait (SCT), show proof of a prior test or decline the test and sign a release before they can participate in intercollegiate athletics. Participation includes strength and conditioning sessions, practices and competitions.

For the student-athlete’s safety, EKU is requiring all student-athletes to either be tested or provide proof of their SCT status. There will be no waivers for this requirement at EKU. A religious exemption may be granted to a student-athlete if the testing conflicts with a genuine and seriously held religious belief.

What Should Student-Athletes Do If They Have Not Been Tested Or Do Not Have Proof Of Test Results? A student-athlete has two options if he/she needs to be tested for SCT before arriving on the initial reporting date.  If the test results cannot be found then the student-athlete can ask for a SCT test from his/her family physician or at a walk-in medical clinic prior to his/her arrival at EKU. (Sickle Cell Solubility Test, Sickle Dex Test, etc)  EKU could provide access to SCT testing, but there may be a delay in the student- athlete’s participation in his/her sport due to the time it takes to receive the results. Usually, it takes two to three days to obtain the SCT results.

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What Should Student-Athletes Do If Arriving Later Than The Initial Reporting Date? If student-athletes will be joining the team after the initial reporting date (e.g., walk-ons, try-outs, etc) they will be responsible for providing the Sports Medicine Personnel with documentation of the results of their SCT status. This must be done prior to the pre- participation physical exam and prior to any participation with the team.

What If Student-Athletes Test Positive For SCT? If a student-athlete tests positive for the SCT there are specific recommendations for modified conditioning programs. The Athletics Department will follow those guidelines in all of the athletic programs. Testing positive for SCT does not render a student-athlete ineligible for participation. However, adjustments may need to be made to ensure the student-athlete’s health and safety. Positive test results will be reported to the Sports Medicine Staff, the Strength and Conditioning Staff, and the head coach. If a student- athlete tests positive for SCT, he/she will be required to review all material provided by the NCAA and the EKU Sports Medicine Staff. Also, the student-athlete will be required to participate in counseling for any genetic concerns (e.g., two parents who possess the SCT have a 25 percent chance of producing an offspring with Sickle Cell Disease).

Further information on sickle cell trait can be found on the NCAA web site. If you have any questions or concerns regarding this policy, please contact the EKU Sports Medicine staff.

The names/sports of those student-athletes who completed the requirement for SCT screening will be reported to the Athletics Director and the Director of Compliance/SWA. All test results will be maintained within the student-athlete’s medical file

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EMERGENCY ACTION PLAN

The purpose of the Emergency Action Plan (EAP) is to guide athletics personnel, emergency medical services and University Police in responding to emergency situations. Since an emergency situation can occur at any time during an athletics event, it is vital that the Department of Athletics have a successful EAP that identifies the role of each member of the emergency response team and the emergency protocol for each sporting venue, which are posted at each athletic event.

The following procedures are to be carried out by a certified athletic trainer or appropriately trained athletic training student. In the event that no certified athletic trainer is available on-site at a specific practice or event, the head coach and/or designee shall perform the following duties:

Contests and practices hosted at Eastern Kentucky University of “home” sites: 1. MEDICAL EMERGENCIES – breathing cessation, severe bleeding, concussion with loss of consciousness, suspected neck or spinal cord injury, fracture, dislocation, eye or face trauma, heat-related illness, any other injury or illness resulting in poor vital signs such as decreased blood pressure, weak pulse, or signs of shock a. Follow the Emergency Action Plan principles (first aid) and provide appropriate care b. Call EKU Campus Police 859-622-1111 (2-1111 from campus landline) c. Monitor vital signs d. Calm and reassure the athlete e. Notify the certified athletic trainer as soon as possible f. Complete an Injury/Illness Report and/or Medical Referral form if needed g. Provide follow-up care as necessary 2. NON-EMERGENCIES – sprains, strains, concussions (with no loss of consciousness), illness, abrasions, minor cuts, contusions a. Provide appropriate first aid b. Notify certified athletic trainer c. Send the athlete to the appropriate medical care facility (if unable to contact a certified athletic trainer and/or unsure of the severity of the injury) d. Complete an Injury/Illness Report and/or Medical Referral Form if needed e. Provide follow-up care as necessary

When a team practices or hosts contests at home sites which are located off-campus (i.e. golf, tennis), the same guidelines as above should be followed. It is imperative that the ATC and the head coach locate the nearest accessible telephone on-site prior to beginning the practice or contest. In the event of a medical emergency, dial 859-622-1111 to activate EMS. If an injury appears to be non-emergent, make arrangements to have the athlete transported back to the athletic training room for further assessment and treatment as soon as possible.

Activation of EMS 1. Situation identified as an emergency situation 2. Medical person in charge stays with the athlete to administer first aid and sends someone else to call EMS. 3. Conversation when calling EMS/EKU Police: Dispatcher: Richmond 911/EKU Police – What is your emergency? Caller: We have an emergency situation at ______(exact location) and the emergency is ______(specific incident and diagnosis)

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Dispatcher: Please wait on the line while I dispatch officers/ambulance 4. The person making the call should wait for EMS at the designated entrance and direct or take them directly to the emergency situation area. They then should return to meet the ambulance and take them to the emergency situation area. 5. The medical provider in charge will make the decision as to who goes with the athlete to the hospital.

Site-specific emergency action plans are posted at each competition site. (See Appendix A) Appendices A

Appendix 1 - Alumni Coliseum (Volleyball, Men’s and Women’s Basketball)

Appendix 2 -Tom Samuels Track

Appendix 3 - Wood Chip Trail (Men’s and Women’s Cross Country)

Appendix 4 - Outdoor Tennis Courts

Appendix 5 - Greg Adams Tennis Center

Appendix 6 - Soccer Field

Appendix 7 - Turkey Hughes Field (Baseball)

Appendix 8 - Gertrude Hood Field (Softball)

Appendix 9 - Roy Kidd Stadium (Football)

Appendix 10 - Arlington Gold Course and Colonel Golf (Men’s and Women’s Golf/Cross Country)

EKU Athletics Department Staff Handbook

Alumni Coliseum (Basketball, Volleyball, Indoor Track and Field)

CALL CAMPUS POLICE FOR EMS ACTIVATION: 859-622-1111 1. Conversation when calling EKU Police Dispatcher: What is your emergency? Caller: We have an emergency situation at ALUMNI COLISEUM and the emergency is ______(specific incident and diagnosis). 2. Medical personnel in charge stays with participant to administer first aid 3. Person assisting should call EKU Police and wait for EMS to arrive on scene to direct them to the emergency area.

Activate EMS for the following situations: Breathing cessation, severe bleeding, concussion with loss of consciousness, suspected neck or spinal cord injury, fracture, dislocation, eye or face trauma, heat-related illness, any other injury or illness resulting in poor vital signs (decreased blood pressure, weak pulse, signs of shock)

Emergency Equipment All Equipment will be located in Alumni Coliseum Athletic Training Room

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Tom Samuels Track (Outdoor Track and Field)

CALL CAMPUS POLICE FOR EMS ACTIVATION: 859-622-1111 1. Conversation when calling EKU Police Dispatcher: What is your emergency? Caller: We have an emergency situation at the OUTDOOR TRACK and the emergency is ______(specific incident and diagnosis). 2. Medical personnel in charge stays with participant to administer first aid 3. Person assisting should call EKU Police and wait for EMS to arrive on scene to direct them to the emergency area.

Activate EMS for the following situations: Breathing cessation, severe bleeding, concussion with loss of consciousness, suspected neck or spinal cord injury, fracture, dislocation, eye or face trauma, heat-related illness, any other injury or illness resulting in poor vital signs (decreased blood pressure, weak pulse, signs of shock)

Emergency Equipment All Equipment will be located in the Alumni Coliseum Athletic Training Room

Severe Weather/Lightening: All athletics staff and personnel, along with participants, will adhere to the EKU Sports Medicine Lightening Policy and seek safe shelter. All athletics personnel, student-athletes, and spectators must leave the track and seek shelter in the lower level of Alumni Coliseum.

EKU Athletics Department Staff Handbook

Wood Chip Trail (Men’s and Women’s Cross Country)

CALL CAMPUS POLICE FOR EMS ACTIVATION: 859-622-1111 1. Conversation when calling EKU Police Dispatcher: What is your emergency? Caller: We have an emergency situation at the WOOD CHIP TRAIL and the emergency is ______(specific incident and diagnosis) 2. Medical personnel in charge stays with participant to administer first aid 3. Person assisting should call EKU Police and wait for EMS to arrive on scene to direct them to the emergency area.

Activate EMS for the following situations: Breathing cessation, severe bleeding, concussion with loss of consciousness, suspected neck or spinal cord injury, fracture, dislocation, eye or face trauma, heat-related illness, any other injury or illness resulting in poor vital signs (decreased blood pressure, weak pulse, signs of shock)

Emergency Equipment All Equipment will be located in the Moberly Athletic Training Room Severe Weather/Lightening: All athletics staff and personnel, along with participants, will adhere to the EKU Sports Medicine Lightening Policy and seek safe shelter. All athletics personnel, student-athletes, and spectators must leave the course and seek shelter in the Greg Adams Indoor Tennis Facility. In the event of a tornado warning/threat, all personnel, student-athletes, and spectators should seek shelter in the Perkins, Stratton, or Begley Buildings.

EKU Athletics Department Staff Handbook

Outdoor Tennis Courts

CALL CAMPUS POLICE FOR EMS ACTIVATION: 859-622-1111 1. Conversation when calling EKU Police Dispatcher: What is your emergency? Caller: We have an emergency situation at the TENNIS COURTS and the emergency is ______(specific incident and diagnosis) 2. Medical personnel in charge stays with participant to administer first aid 3. Person assisting should call EKU Police and wait for EMS to arrive on scene to direct them to the emergency area.

Activate EMS for the following situations: Breathing cessation, severe bleeding, concussion with loss of consciousness, suspected neck or spinal cord injury, fracture, dislocation, eye or face trauma, heat-related illness, any other injury or illness resulting in poor vital signs (decreased blood pressure, weak pulse, signs of shock)

Emergency Equipment All Equipment will be located in the Moberly Athletic Training Room Severe Weather/Lightening: All athletics staff and personnel, along with participants, will adhere to the EKU Sports Medicine Lightening Policy and seek safe shelter. All athletics personnel, student-athletes, and spectators must leave the courts and seek shelter in the Greg Adams Indoor Facility. In the event of a tornado warning/threat, all personnel, student-athletes, and spectators should seek shelter in the Perkins, Stratton, or Begley Buildings.

EKU Athletics Department Staff Handbook

Greg Adams Tennis Center (Indoor Tennis)

CALL CAMPUS POLICE FOR EMS ACTIVATION: 859-622-1111 1. Conversation when calling EKU Police Dispatcher: What is your emergency? Caller: We have an emergency situation at the ADAMS BUILDING and the emergency is ______(specific incident and diagnosis) 2. Medical personnel in charge stays with participant to administer first aid 3. Person assisting should call EKU Police and wait for EMS to arrive on scene to direct them to the emergency area.

Activate EMS for the following situations: Breathing cessation, severe bleeding, concussion with loss of consciousness, suspected neck or spinal cord injury, fracture, dislocation, eye or face trauma, heat-related illness, any other injury or illness resulting in poor vital signs (decreased blood pressure, weak pulse, signs of shock)

Emergency Equipment All Equipment will be located in the Moberly Training Room

Tornado Threat/Warning In the event of a tornado warning/threat, all personnel, student-athletes, and spectators should seek shelter in the Perkins, Stratton, or Begley Buildings.

EKU Athletics Department Staff Handbook

Soccer Field

CALL CAMPUS POLICE FOR EMS ACTIVATION: 859-622-1111 1. Conversation when calling EKU Police Dispatcher: What is your emergency? Caller: We have an emergency situation at the SOCCER FIELD and the emergency is ______(specific incident and diagnosis) 2. Medical personnel in charge stays with participant to administer first aid 3. Person assisting should call EKU Police and wait for EMS to arrive on scene to direct them to the emergency area.

Activate EMS for the following situations: Breathing cessation, severe bleeding, concussion with loss of consciousness, suspected neck or spinal cord injury, fracture, dislocation, eye or face trauma, heat-related illness, any other injury or illness resulting in poor vital signs (decreased blood pressure, weak pulse, signs of shock)

Emergency Equipment All Equipment will be located in the Moberly Athletic Training Room.

Severe Weather/Lightening: All athletics staff and personnel, along with participants, will adhere to the EKU Sports Medicine Lightening Policy and seek safe shelter. All athletics personnel, student-athletes, and spectators must leave the field and seek shelter in the locker rooms. In the event of a tornado warning/threat, all personnel, student-athletes, and spectators should seek shelter in the

EKU Athletics Department Staff Handbook

Turkey Hughes Field (Baseball)

CALL CAMPUS POLICE FOR EMS ACTIVATION: 859-622-1111 1. Conversation when calling EKU Police Dispatcher: What is your emergency? Caller: We have an emergency situation at the BASEBALL FIELD and the emergency is ______(specific incident and diagnosis) 2. Medical personnel in charge stays with participant to administer first aid 3. Person assisting should call EKU Police and wait for EMS to arrive on scene to direct them to the emergency area.

Activate EMS for the following situations: Breathing cessation, severe bleeding, concussion with loss of consciousness, suspected neck or spinal cord injury, fracture, dislocation, eye or face trauma, heat-related illness, any other injury or illness resulting in poor vital signs (decreased blood pressure, weak pulse, signs of shock)

Emergency Equipment All Equipment will be located in the Alumni Coliseum Athletic Training Room.

Severe Weather/Lightening: All athletics staff and personnel, along with participants, will adhere to the EKU Sports Medicine Lightening Policy and seek safe shelter. All athletics personnel, student-athletes, and spectators must leave the field and seek shelter in the lower level of Alumni Coliseum.

EKU Athletics Department Staff Handbook

Gertrude Hood Field (Softball)

CALL CAMPUS POLICE FOR EMS ACTIVATION: 859-622-1111 1. Conversation when calling EKU Police Dispatcher: What is your emergency? Caller: We have an emergency situation at the SOFTBALL FIELD and the emergency is ______(specific incident and diagnosis) 2. Medical personnel in charge stays with participant to administer first aid 3. Person assisting should call EKU Police and wait for EMS to arrive on scene to direct them to the emergency area.

Activate EMS for the following situations: Breathing cessation, severe bleeding, concussion with loss of consciousness, suspected neck or spinal cord injury, fracture, dislocation, eye or face trauma, heat-related illness, any other injury or illness resulting in poor vital signs (decreased blood pressure, weak pulse, signs of shock)

Emergency Equipment All Equipment will be located in the Moberly Athletic Training Room.

Severe Weather/Lightening: All athletics staff and personnel, along with participants, will adhere to the EKU Sports Medicine Lightening Policy and seek safe shelter. All athletics personnel, student-athletes, and spectators must leave the field and seek shelter in the locker room or Moberly building.

EKU Athletics Department Staff Handbook

Roy Kidd Stadium (Football)

CALL CAMPUS POLICE FOR EMS ACTIVATION: 859-622-1111 1. Conversation when calling EKU Police Dispatcher: What is your emergency? Caller: We have an emergency situation at the FOOTBALL FIELD and the emergency is ______(specific incident and diagnosis) 2. Medical personnel in charge stays with participant to administer first aid 3. Person assisting should call EKU Police and wait for EMS to arrive on scene to direct them to the emergency area.

Activate EMS for the following situations: Breathing cessation, severe bleeding, concussion with loss of consciousness, suspected neck or spinal cord injury, fracture, dislocation, eye or face trauma, heat-related illness, any other injury or illness resulting in poor vital signs (decreased blood pressure, weak pulse, signs of shock)

Emergency Equipment All Equipment will be located in the Moberly Athletic Training Room.

Severe Weather/Lightening: All athletics staff and personnel, along with participants, will adhere to the EKU Sports Medicine Lightening Policy and seek safe shelter. All athletics personnel, student-athletes, and spectators must leave the field and bleachers and seek shelter in the Begley Building.

EKU Athletics Department Staff Handbook

Arlington Golf Course and the Colonel Golf and Learning Center (Men’s and Women’s Golf/ Cross Country) TO ACTIVATE EMS DIAL 911 1. Conversation when calling EKU Police Dispatcher: What is your emergency? Caller: We have an emergency situation at 1510 Lexington Rd, Richmond KY 40475 and the emergency is ______(specific incident and diagnosis). 2. Medical personnel in charge stays with participant to administer first aid 3. Person assisting should meet EMS at the Club House/Pro Shop to direct them to the emergency on the course.

Activate EMS for the following situations: Breathing cessation, severe bleeding, concussion with loss of consciousness, suspected neck or spinal cord injury, fracture, dislocation, eye or face trauma, heat-related illness, any other injury or illness resulting in poor vital signs (decreased blood pressure, weak pulse, signs of shock)

Emergency Equipment All Equipment will be located in the Club House/Pro Shop

Severe Weather/Lightening: All athletics staff and personnel, along with participants, will adhere to the EKU Sports Medicine Lightening Policy and seek safe shelter. All athletics personnel, student-athletes, and spectators must leave the field and bleachers and seek shelter in the Club House/Pro Shop.

EKU Athletics Department Staff Handbook

AUTOMATED ELECTRICAL DEFIBRILLATION PLAN

Sudden cardiac arrest is a condition that occurs when the electrical impulses of the heart malfunction causing a disturbance or cessation in the heart’s electrical rhythm. The ineffective electrical heart rhythm causes complete cessation of the heart’s ability to circulate blood resulting in sudden death. An Automated Electrical Defibrillator (AED) is used to treat victims who experience sudden cardiac arrest and can help prevent death when used appropriately. It is only to be applied to victims who are unconscious without a pulse, signs of circulation and normal breathing. The highest risk group for sudden cardiac arrest in relation to athletics is spectators at an athletic event.

Equipment EKU Sports Medicine utilizes the Samaritan PAD Defibrillator and pads. The technical support is provided by NewHouse Medical. All AEDs contain gloves, scissors, and a face shield in the auxiliary pocket. This AED has been approved for use on persons eight years of age or older that exhibit signs and symptoms of sudden cardiac arrest including but not limited to: 1. Unresponsiveness 2. Breathing cessation or ineffective breathing 3. No signs of circulation such as a pulse, coughing, or movement

An AED is permanently stored in a dedicated storage box labeled “AED” in the Moberly Athletic Training Room, Alumni Coliseum Athletic Training Room, and weight room. Three additional AEDs are available to the teams with the highest priority based on risk stratification. The Director of Sports Medicine will make the final decision regarding AED priority and distribution. Priority for AED distribution is based on the following: 1. Competitions and scrimmages have priority over practices 2. Home competitions have priority over away competitions 3. Teams as follows: a. Football h. Women’s track and field, b. Men’s Basketball cross country c. Women’s Basketball i. Women’s volleyball d. Baseball j. Men’s Tennis e. Softball k. Women’s tennis f. Women’s Soccer l. Cheerleading g. Men’s track and field, m. Men’s Golf cross country n. Women’s Golf o. Dance

Authorized Users The AED may be used by any Athletics Department staff member that has completed an approved CPR/AED training program and maintained a current successful course completion card. This may include but is not limited to athletic trainers, athletic directors, coaches, student-athletes, field/game managers, security staff, EKU police, or volunteer responders.

EKU Athletics Department Staff Handbook

Usage Protocol 1. Determine whether a cardiac emergency is occurring by following the primary survey of standard first aid (responsiveness, circulation, breathing), 2. Dial 911 3. Position the victim supine 4. Apply chest compressions, open the airway and begin rescue breathing until the AED is in place 5. Turn the AED on by pressing the “on” button 6. Apply the pads to the bare chest of the victim ensuring correct placement as described on the pads or AED cover 7. Clear everyone from touching the victim to allow the AED to monitor the heart rhythm 8. Complete the instructions of the AED to deliver shock, begin CPR or monitor vitals until EMS arrives

SUSPECTED SPINAL INJURY PROTOCOL

General Guidelines: Any student-athlete who is suspected of having a spinal injury should not be moved and should thus be managed as though a spinal injury exists. 1. Assess the student-athlete’s circulation, airway, breathing, level of consciousness and neurological status. 2. Activate EMS 3. If airway is impaired, maintain C-spine inline stabilization simultaneously with airway using a modified jaw thrust maneuver. If breathing is impaired, assist ventilation with bag-valve-mask. 4. Do not move the student-athlete until immobilization is completed unless absolutely essential to maintain circulation, airway and breathing. If the student- athlete must be moved, the student-athlete should be placed in a supine position while maintaining spinal immobilization. o It may not be appropriate for onsite medical personnel or the sports medicine staff to transfer the student-athlete to a long spine board prior to EMS arrival. o Goals include maintaining inline C-spine stabilization, placing a rigid cervical collar (if possible), continuing to monitor baseline vital signs, and completing secondary evaluation while awaiting arrival of EMS.

Spine Immobilization 1. Medical provider on the scene maintains C-spine stabilization. This person is in command of the log roll procedure and long board immobilization. 2. Place correctly sized rigid cervical collar on the student-athlete. 3. Utilize the log-roll maneuver to place the student-athlete on the long spine board. Optimally 5-6 medical personnel (with a minimum of 3 rescuers) should be in place to perform the log-roll procedure. When moving the student-athlete, the head, neck, trunk, and lower extremities should be moved as a unit. 4. When on long spine board:

EKU Athletics Department Staff Handbook

a. Secure the student-athletes torso and legs using spider straps or speed clips (5 straps) i. Speed clip arrangement: 1. 2 crossing chest from shoulder to opposite axilla 2. 1 across chest under axilla 3. 1 across pelvis 4. 1 across distal thighs ii. Arms are left free from long spine board straps to facilitate vital sign monitoring and IV access. b. After securing torso and legs, head should be secured last. If necessary, apply padding under athlete’s head to fill any voids and maintain neutral inline position. Secure head with lateral restraint pads and then secure to board with tape over forehead at the chin. 5. Reassess neurological status after athlete has been secured to the board 6. Complete secondary survey with baseline vital signs and reassess every 3-5 minutes or with deterioration in status. 7. The student-athlete should be transported to the most appropriate emergency medical facility. When at EKU, transfer occurs to the University of Kentucky Emergency Department. 8. Notify the EKU team physician if not present.

Additional Guidelines for Care of the Spine-Injured Football Student-Athlete –  Remove the facemask prior to transportation. Ensure facemask removal instruments are always onsite.  Cut and remove all loop straps from the facemask.  If the helmet needs to be removed, shoulder pads should also be cut and removed. o The helmet should only be removed if after removal of the facemask, a clear airway or ventilation access cannot be adequately maintained.

Procedures for Training in Spine Immobilization  The Sports Medicine Staff will review the signs and symptoms of a spine injury and complete a walk through training session yearly with inline stabilization, rigid cervical collar application, log roll maneuver, and long spine board immobilization.  Sports medicine staff who provide football and softball coverage will review and practice facemask removal with the appropriate tools as well as helmet and shoulder pad removal.

CATASTROPHIC INCIDENT PLAN

Catastrophic Incident – the sudden death of a student-athlete, coach, or staff member from any cause, or disabling and/or quality-of-life-altering injuries.

The EKU Athletics Department Catastrophic Incident Guideline will be activated when the following catastrophic incidents occur and result in sudden death of a student-

EKU Athletics Department Staff Handbook

athlete or staff member during competition, practice, or conditioning; travel; EKU official business; personal (automobile or airline accident); non-athletic accidents (falls at home); unknown medical anomalies (heart attack, stroke, illness); victim of a crime (homicide); and suicide.

Life altering injuries that are also included resulting in activation of the Catastrophic Incident Guideline:  Spinal cord injury resulting in partial or complete paralysis  Loss of impaired organ  Severe head and neck trauma  Injuries resulting in severely diminished mental capacity or other neurological injury that results in an inability to perform daily functions (e.g. coma)  Irrecoverable loss of speech or hearing, sight, or limb

Catastrophic Incident Management Team (CIMT) 1. Director of Athletics 2. Director of Sports Medicine 3. University Spokesperson (e.g. VP for Public Relations) 4. Senior Associate Athletics Director 5. Director of Risk Management 6. Additional personnel as deemed appropriate by Catastrophic Incident Management Team

Immediate Action Plan The following action plan will appropriately apply steps to manage a catastrophic incident: 1. Obtain all pertinent facts regarding the incident accurately and expeditiously 2. Accurately document all events and list all participants and witnesses 3. Secure any or all available materials/equipment involved 4. Respect the dignity of the individuals involved 5. Immediately communicate within the CIMT 6. Only members of the CIMT or individuals they designate are to speak about the incident to family members, media, other staff members, student-athletes, or coaches. No one else should speak about the incident 7. Instruct student-athletes they are not to speak to anyone regarding the incident including social media 8. Any communication with the media is handled through the Vice President for Public Relations or other University Spokesperson and/or the Senior Associate Athletics Director 9. All information deemed appropriate for release to the media will be determined by the CIMT

Chain of Command and Areas of Action If a catastrophic incident occurs during an EKU athletics event, the Director of Athletics and Director of Sports Medicine should be notified so they can commence their

EKU Athletics Department Staff Handbook

responsibilities. If the catastrophic incident occurs outside of an EKU athletics-related event, the Director of Athletics only needs to be notified immediately.

Specific duties:  Director of Athletics – 1. Notifies (or is notified by) the Director of Sports Medicine that a catastrophic incident has occurred 2. Notifies the Vice President for Public Relations or other University Spokesperson 3. Notifies Athletics Business Manager 4. Notifies Director of Risk Management who in turn enacts any catastrophic incident procedures for the University 5. Notifies additional athletics department administrative staff (all Assistant and Associate Athletics Directors) 6. Notifies Director of Public Safety 7. In the event the catastrophic incident in non-athletic, notifies the head coach of the student-athlete’s sport (if applicable) 8. Notifies the Faculty Athletics Representative  Director of Sports Medicine – 1. Notifies the Director of Athletics, Head Team Physician, Sports Medicine Staff, and Insurance Specialist 2. Notifies the head coach if the incident occurred during non-practice participation or when the coach was not present (e.g. conditioning) 3. Coordinates, along with the Head Team Physician, communication with any physicians involved in the incident’s medical care 4. Communicates with the Director of Risk Management and Legal Counsel 5. Communicates with the Associate Athletics Director for Advancement 6. In conjunction with the Insurance Specialist, provides any necessary insurance information to the appropriate parties 7. Notifies the EKU Counseling Center 8. Notifies the NCAA Catastrophic Injury Service Insurance Carrier  Head Team Physician – 1. Communicates with the Director of Sports Medicine and Director of Athletics on medical facts and events 2. Communicates with any medical hospital personnel or medical facilities regarding medical facts of catastrophic event 3. Works with the Director of Sports Medicine in providing information for NCAA insurance  Vice President for Media Relations – 1. Notifies the University President 2. Notifies the Vice President for Student Affairs  Athletics Department Administrative Staff – 1. Senior Associate Athletics Director – coordinates any media release with the Vice President for Public Relations, Director of Athletics, Head Team Physician, and Director of Sports Medicine. Have a prepared statement

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approved by the Vice President for Public Relations to answer any questions from donors. o No release will be made until the parents/guardians are notified. 2. Athletics Business Manager – coordinates any travel plans and housing for parents, staff, coaches, or team 3. Bratzke Center Director – notifies professors of incident and impact on class/grades 4. Director of Compliance – provides guidance regarding payment of incidental expenses and interpretive support relating to any NVAA regulations 5. All Assistant Athletics Directors available to assist in the process as assigned by the CIMT  Coaching and Support Staff – 1. Notify the Director of Athletics and Director of Sports Medicine of catastrophic incident 2. Follow the Immediate Action Plan 3. Encourage the student-athletes not to discuss the incident until cleared to do so by the EKU Athletics Department. This includes social media. 4. Support student-athletes and facilitate the catastrophic incident guidelines as above  Risk Manager – 1. Notify the EKU Insurance Carrier 2. Enact any catastrophic incident procedures for EKU administration 3. Work collaboratively with the EKU Athletics Department to gather incident facts 4. Communicate with the EKU Legal Counsel  Vice President for Student Affairs – 1. Coordinate communication with the Athletics Department and Student Affairs activities 2. Help facilitate the efforts of the Athletics Department, parents, and counseling center  EKU Counseling Center – 1. Provide availability for grief counseling for student-athletes 2. Provide any follow up counseling post-incident to student-athletes  Faculty Athletics Representative – 1. Serve as faculty liaison to the campus for the Athletics Department  Insurance Specialist – 1. Communicate the health insurance procedure as needed 2. Assist in providing information to the NCAA Catastrophic Injury Service Carrier  Director of Public Safety – 1. Communicates information as appropriate to the CIMT 2. Notifies the campus counseling center if counseling is warranted 3. Takes appropriate steps if possible criminal activity

If a catastrophic incident occurs during an away contest, coaches, administrators, and staff should:

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1. Immediately notify the Director of Athletics and the Director of Sports Medicine 2. Work with the local hospital, Sports Medicine Staff, Athletics Department, or police to assist in the gathering of information to update the Director of Athletics and/or the Director of Sports Medicine. 3. The head coach and/or sport administrator should remain onsite after the team departs to help coordinate communication and arrangements with EKU until relieved by an EKU representative. A detailed written summary will be prepared following any catastrophic incident which identifies and explains the activities of those who participated in and responded to the incident.

INCLEMENT WEATHER PLAN Utilizing guidelines from the NCAA, Madison County Emergency Management Agency and the Eastern Kentucky University Emergency Action Plan, the Eastern Kentucky University Sports Medicine Staff developed an inclement weather plan to minimize and prevent injuries from such weather to student-athletes, coaches, support staff and spectators.

Severe Weather Definitions:  Severe thunderstorm – a thunderstorm with winds of 58 miles per hour or more and/or hail with a diameter of ¾” or more  Thunderstorm watch – severe thunderstorms are possible  Thunderstorm warning – severe thunderstorms detected; take shelter immediately  Tornado – violently rotating column of air produced by a thunderstorm in contact with the ground  Tornado watch – tornadoes and severe thunderstorms are possible  Tornado warning – tornado detected; take shelter immediately

Emergency Notification Methods A. Telvent MxVision WeatherSentry Turf Edition with Lightning Manager is also utilized for monitoring weather conditions  Uses online weather tracking and alert notifications via text messaging for up to date weather conditions

B. Madison County utilizes an alert notification system consisting of Tone Alert Radios, Sirens, and the Emergency Alert System. 61 sirens are located throughout Madison County and are tested twice monthly. During this test, Westminister Chimes can be heard followed by a voice message stating it is a test. If the National Weather Service issues a severe thunderstorm or tornado warning, the sirens will sound a steady wail for 45 continuous seconds followed by a voice message instructing listeners to tune to a local radio station for additional information. In case of a community emergency, the sirens will sound an alternating steady wail followed by a voice message to tune to a local radio station for more information. a. Participating local radio stations include

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i. 1340 WEKY-AM ii. 88.9 WEKU-FM iii. 1110 WCBR-AM iv. 106.7 WLFX-FM v. 100.7 WCYO-FM

The Sports Medicine Staff will check the weather conditions daily prior to practice and competitions. Head coaches will be notified of impending inclement weather in the area. Inclement weather will be monitored utilizing Telvent MxVision WeatherSentry, the Weather Channel, NOAA Weather Radio, and visual monitoring of the sky.

If the Madison County alert notification system is activated, the Sports Medicine Staff or University Official will follow up with the emergency alert system for additional information.

Any decision to suspend or resume activity will be based on this information and adhere to NCAA guidelines.

INCLEMENT WEATHER PROCEDURE

Thunderstorms and Lightning – Activity will be suspended in accordance with NCAA guidelines regarding lightning safety. This decision is based on Telvent MxVision WeatherSentry alert notification text message of lightning strike(s) ten miles or closer to Eastern Kentucky University.

If lightning occurs prior to competition, a member of the Sports Medicine Staff will greet officials and inform them that EKU utilizes a system that monitors lightning proximity and update them during competition if there is imminent lightning danger. If it is necessary to suspend activity, a Sports Medicine Staff member or University Official will notify the head coach and/or official and summon the student-athletes from the playing field or court immediately. Following the announcement of suspension of activity, all student-athletes, coaches, officials, and support staff are to evacuate the area to the nearest enclosed grounded structure, which can be identified on the Emergency Action Plan at each facility (see Appendix A). An EKU staff member will announce via the public address system, if applicable, that spectators are advised to seek immediate shelter.

The decision to return to activity will be determined by the Sports Medicine Staff or University Official in accordance with NCAA guidelines for lightning safety. This decision is based on an “all clear” message from Telvent MxVision WeatherSentry after 30 minutes of the last lightning strike(s) in a ten mild radius.

Tornado Warning – In the event of a tornado warning, a member of the Sports Medicine Staff or University Official will make the decision to suspend activity based on Madison County Emergency Management Agency and Eastern Kentucky University Emergency

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Guidelines. A member of the Sports Medicine Staff or a University Official will notify the head coaches and officials of the warning and suspend all activities whether indoor or outdoor. All student-athletes, coaches, support staff and spectators will then immediately seek shelter in the designated tornado shelter of the nearest facility. All persons will remain in the shelter until an “all clear” has been issued by the National Weather Service and Eastern Kentucky University officials.

When EKU teams are competing away from the EKU campus, a Sports Medicine Staff member will discuss emergency procedures and shelter options with the home team Certified Athletic Trainer and report the information to the coaches and team.

EKU Evacuation Shelters: 1. Football practice or game – Begley locker room 2. Soccer practice or game – Soccer locker room 3. Outdoor tennis practice or match – Greg Adams Indoor Facility, Stratton, or Perkins Building 4. Baseball practice or game – Lower Level Alumni Coliseum 5. Softball practice or game – Moberly Building 6. Track practice or meet – Lower Level Alumni Coliseum 7. Cross Country meet at Arlington – Mule Barn or Clubhouse 8. Cross Country practice or meet at Woodchip Trail – Stratton, Begley, or Perkins Building 9. Golf practice or match at Arlington – Mule Barn or Clubhouse 10. Golf practice at the Colonel Golf and Learning Center - Clubhouse

EXTREME HEAT In the event of extreme heat, guidelines in accordance with NCAA recommendations regarding exertional heat illness will be followed: 1. Temperature, humidity, and heat index should be monitored prior to the beginning of practice in the middle of the practice field by using Telvent MxVision WeatherSentry 2. A reading should be measured and recorded every 45-60 minutes during practice (every 20-25 minutes if the reading is greater than 82o F). 3. As heat index levels increase, practices should be adjusted accordingly:

Heat Index Recommendations

Below 80o F The chance of heat illness is low but still possible - continue with normal practice preparations. 80 to 85o F Add additional breaks to the practice schedule. 86 to 90o F Add additional water breaks to the practice schedule. Pay special attention to those athletes who are prone to heavy water weight loss during exercise. Consider modifying uniform. 90o to 104o F The chance of heat illness is greatly enhanced. Practice in full uniform should not be conducted. Monitor

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all student-athletes closely. Add additional water breaks and shorten practice time. Above 104o F Outdoor practices must be cancelled and postponed until the heat index drops below 105o F or moved to an indoor air conditioned venue.

Prevention of Heat Illness 1. Each student-athlete will undergo pre-participation physical exam and medical history prior to entering the program. Student-athletes who are predisposed to heat illness will be identified on the basis or risk factors and previous history. 2. Coaches should know the physical condition of their student-athletes and establish practice schedules accordingly. 3. Student-athletes will be gradually acclimatized to hot weather progressively over five days increasing the intensity and duration of practice. 4. Water will be on the field and readily available at all times. 5. Student-athletes should weigh in prior to practice and weigh out following practice to monitor weight loss. Student-athletes need to consume at least 20 oz of fluids per pound of weight loss to properly rehydrate and return to pre- practice weight prior to the start of the next practice. Those who lose 5% or more of their body weight will undergo medical evaluation and their activity will be restricted until rehydration has occurred.

Modification of Athletic Activities The decision to modify and/or terminate an EKU athletic activity in the event of extreme heat will be made by a member of the Sports Medicine staff in consultation with the head coach and sport administrator. 1. A member of the EKU Sports Medicine staff will monitor heat index as measured on the practice field and reported by Telvent MxVision WeatherSentry or National Weather Service. 2. A member of the EKU Sports Medicine staff will frequently communicate with the head coach regarding the heat index. 3. When the heat index is greater than 80o F, a member of the EKU Sports Medicine staff will communicate with the head coach and make recommendations for activity modification and/or termination, if applicable.

Definitions: Heat exhaustion – inability to sustain adequate cardiac output resulting from strenuous physical exercise and environmental heat stress  Symptoms: profound weakness and exhaustion, dizziness, syncope, muscle cramps, nausea, core temperature below 104 degrees Fahrenheit with excessive sweating and flushed appearance  Management: remove from activity. Remove equipment. Place student-athlete in cool, shaded environment. Give fluids orally. Serially assess core temperature and vital signs. Cool by ice immersion and ice towels. Consider IV fluid replacement as to be determined by a physician. Student-athletes are not allowed to return to practice or competition for the remainder of that day.

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Exertional heatstroke – medical emergency and delay in treatment can be fatal  Body temperature of 104 degrees Fahrenheit or greater. May have hot dry skin and may or may not be profusely sweating. CNS dysfunction including altered consciousness or seizures.  Management: activate the emergency action plan. Immediate cooling in cold water immersion. Serially assess core temperature and vital signs. Transport to nearest hospital after cooling.

EXTREME COLD In the event of cold weather, guidelines in accordance with NCAA recommendations regarding cold weather exposure will be followed.  A member of the Sports Medicine Staff will monitor the temperature and wind chill factor reports by Telvent MxVision WeatherSentry or the National Weather Service.  When the temperature is 40 degrees Fahrenheit with wind speed of 20 miles per hour or above, the Sports Medicine Staff should communicate with the head coach and sport administrator and make recommendations for activity modification and/or termination if applicable  The decision to suspend activity will be based on air temperature, wind speed, and precipitation, and the following chart will be utilized:

Recognition and Treatment of Cold Exposure Early warning signs include  Excessive shivering  Numbness and pain in fingers or toes

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 Burning sensation of ears, nose, or exposed flesh

General first aid should be performed. 1. Move the student-athlete to a warm dry place 2. Remove wet clothing 3. The affected area should be slowly re-warmed 4. If possible, hydrate with warm liquids. 5. In the event of a medical emergency, transport to the emergency room as soon as possible.

Early warning signs of cold-induced emergencies:  Drop in core body temperature  Sluggishness, disorientation  Poor judgement  Slow or slurred speech  Desire to lay down and rest

CONCUSSION MANAGEMENT POLICY

The Sports Medicine staff at Eastern Kentucky University proposes the following management plan. It is based on the current recommendations from the NCAA, CDC, and the 3rd International Conference on Concussion in Sport. This policy represents a multi-faceted approach to treating concussion that includes the education of student- athletes, coaches, and strength and conditioning personnel. It also delineates the roles of the Sports Medicine staff (see appendix 1), and it includes a baseline assessment for those student-athletes who participate in sports with a higher risk of concussion. This policy is consistent with the Inter-Association Consensus: Diagnosis and Management of Sport-Related Concussion Guidelines and is reviewed annually.

Education and Pre-Participation Assessment 1. Student-athletes are presented educational material regarding signs and symptoms of a concussion including the NCAA Concussion Fact Sheet. All student-athletes are required to sign a waiver acknowledging they accept “responsibility to report all injuries and illness to the medical staff including signs and symptoms of a concussion” and that they have read and understand the material. (See appendices 2 and 3)

2. All members of the coaching staff, strength and conditioning staff, team physicians, athletic training staff, and administrative directors of athletics who serve as liaisons will receive educational material including the NCAA Concussion Fact Sheet to assist in identifying the signs and symptoms of concussion and identify the subsequent steps once the injury has been recognized. A signed acknowledgement of receipt of this material is required. (See appendix 4)

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3. Eastern Kentucky University maintains an emergency action plan for each venue of athletic competition to respond to catastrophic injuries and illnesses. The Sports Medicine staff review and practice this plan annually and coaches review the plan annually.

4. Student-athletes participating in sports at Eastern Kentucky University, or athletes who present for their annual pre-participation exam with history of concussion, will undergo pre-participation baseline concussion assessment which currently includes a SCAT3. The team physician determines pre- participation clearance and/or the need for additional consultation or testing.

Concussion Management Plan 1. Any student-athlete that exhibits signs, symptoms, or behaviors consistent with concussion will be removed from practice or competition and evaluated by the Sports Medicine staff or team physician. This professional will have unchallengeable authority. The evaluation will consist of symptom assessment; physical and neurological exam; cognitive assessment; balance exam; and clinical assessment for cervical spine trauma, skull fracture, and intracranial bleed.

2. Any student-athlete diagnosed with concussion will be removed from practice or competition for the remainder of the calendar day. 3. Eastern Kentucky University will have a member of the Sports Medicine staff either on-site or on-call for all home events. A team physician with experience in the management of concussions will be available on-site or on-call for consultation.

4. The emergency action plan for the host venue will be activated if an athlete is determined to have a concussion with any of the following signs or symptoms:  Glasgow Coma Scale <13  Prolonged loss of consciousness  Focal neurological deficit  Repetitive emesis  Persistently diminished or worsening mental status  Spine injury

5. The student-athlete will receive serial monitoring and evaluation for deterioration following injury. Athletes and a responsible adult (which may include a roommate, guardian, or other responsible party) will be provided with instructions upon dismissal from a practice or competition that are consistent with the Inter- Association Consensus: Diagnosis and Management of Sport-Related Concussion Guidelines. SCAT3 testing will be repeated subsequent to sustaining a concussion and reviewed by the team physician.

6. Once a concussion is diagnosed, the student-athlete will be evaluated by the team physician or medically-qualified physician designee with experience in the

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management of concussions who will outline a plan for return to play. The plan will progress in a stepwise manner and be supervised by the above professional to ensure student-athlete compliance. If symptoms recur during any step in the progression, activity will be halted and the athlete will be re-evaluated the following day.  Physical and cognitive rest until return to baseline and asymptomatic  Light aerobic exercise  Sport-specific exercise  Non-contact training drills  Full contact training after medical clearance***  Return to competition  Return-to-learn guidelines o A multi-disciplinary team (team physician, ATC, academic counselor) will communicate on more complex cases of return-to- learn

***The final decision for return to play rests with the physician and is unchallengeable

7. Academic advisors will be notified once an athlete has suffered a concussion for academic adjustments and return-to-learn guidelines.  The Director of the Bratzke Student-Athlete Academic Success Center will serve as the point person within the athletics department who will navigate return-to-learn with the student-athlete.  A multi-disciplinary team including the team physician, sport athletic trainer, Director of the Bratzke Student-Athlete Academic Success Center, academic counselor, and representative from the EKU Office of Services for Individuals with Disabilities will navigate more complex cases of prolonged return-to-learn. The inclusion of the EKU Office of Services for Individuals with Disabilities will ensure compliance with ADAAA 2008 guidelines.  The student-athlete diagnosed with concussion will be withheld from classroom activity on the same day as concussion diagnosis.  The team physician will determine individualized cases that include, but are not limited to, remaining at home/dorm if the student-athlete cannot tolerate light cognitive activity as well as the gradual return-to-learn activities.  A modification of schedule/academic accommodations for up to two weeks will be implemented with the help from the Director of the Bratzke Student- Athlete Academic Success Center in collaboration with sport athletic trainer and team physician. Campus resources including EKU Office of Services for Individuals with Disabilities or a Bratzke Center Learning

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Specialist will be consulted for cases that cannot be managed through schedule modification or academic accommodations.  The student-athlete will be re-evaluated by the team physician (and members of the multi-disciplinary team as deemed appropriate by the team physician) if concussion symptoms worsen with academic challenges and/or symptoms last greater than two weeks. 8. For those student-athletes with prolonged recovery or who are not improving in an expected fashion, the team physician will arrange for appropriate consultations and/or testing to consider additional diagnoses and best management options. 9. Reducing Exposure to Head Trauma Eastern Kentucky University acknowledges the importance of emphasizing ways to reduce exposure to head trauma. Coaches and student-athletes are responsible for taking a “safety first” approach to sport and are educated regarding safe play and proper technique. In respect to football specifically, the Sports Medicine staff will incorporate adherence to the NCAA Inter-Association Consensus: Year-Round Football Practice Contact Guidelines.

Personnel Roles Coach:  Remove any student-athlete from practice or competition that shows signs of concussion after direct or indirect head trauma  Ensure the student-athlete is evaluated by the appropriate healthcare professional  Allow the student-athlete to return to play only after receiving medical clearance from the appropriate healthcare professional Certified Athletic Trainer:  Remove any student-athlete from practice or competition that shows signs of concussion after direct or indirect head trauma  Perform a concussion evaluation and subsequent evaluations as team physician requests  Make proper referral to team physician  Provide home instructions to responsible caregiver when athlete goes home  Supervise activities during the return to play protocol including exertional tests  Allow the student-athlete to return to play after receiving clearance from the team physician ***Has unchallengeable authority Team Physician:  When present, remove any student-athlete that shows signs of concussion after direct or indirect head trauma  When present, perform a concussion evaluation and subsequent evaluations as needed  Make proper referrals to specialists for consultation and additional testing as needed  Direct the athletic trainer in caring for the student-athlete  Determine when the student-athlete can return-to-play and return-to-learn  Remain knowledgeable and contemporary with the Inter-Association Consensus: Diagnosis and Management of Sport-Related Concussion Guidelines ***Has unchallengeable authority

EKU Athletics Department Staff Handbook

EKU Athletics Department Staff Handbook

EKU Athletics Department Staff Handbook

MENTAL HEALTH MANAGEMENT PLAN

The Sports Medicine staff at Eastern Kentucky University proposes the following management plan. It is based on the current recommendations from the NCAA Inter- Association consensus Document: Best Practices for Understanding and Supporting Student-Athlete Mental Wellness and is reviewed annually. A multidisciplinary management team has been established to oversee the student-athlete’s coordination of mental healthcare (See Appendix 1).

Clinical Licensure of Practitioners Providing Mental Health Care 1. Evaluation and treatment of student-athletes with possible mental health concerns may be coordinated through the EKU Sports Medicine staff. The athletic trainer is often the first point of contact who will then contact the team physician to help coordinate care. 2. Diagnosis and management will be pursued using proper consulting services including mental health services. Student-athletes who display any signs or symptoms or screen positive for multiple risk factors for mental illness may be referred to Eastern Kentucky University Counseling Center for psychological assessment and counseling services. The team physician may oversee mental health/psychiatric medication management or may refer the student-athlete to a local psychiatrist on a case-by-case basis based on the team physician’s expertise and student-athlete’s preference. 3. Athletic trainers, other student-athletes, coaches and other athletic department personnel should refrain from attempts to “counsel” a student-athlete that may be experiencing a mental health issue. However, they should encourage a student- athlete to seek help from a properly trained mental health professional. 4. Student-athletes with certain mental health issues may not be cleared to participate in sport if sport participation is deemed detrimental to their treatment. During and after mental health evaluation and treatment, the Team Physician in conjunction with the mental health care provider will have unchallengeable authority regarding the student-athlete’s participation status. All return-to-play decisions will be made by the Team Physician in conjunction with the mental health care provider. 5. Student-athlete confidentiality regarding mental health issues will be maintained. However, all practitioners providing mental health care are required to report imminent risk to self and others, child and elder abuse, and court-ordered release of information as mandated by law. 6. Individuals providing mental health care to student-athletes should have cultural competency in treating student-athletes from diverse racial, ethnic, gender identified and other unique cultural experiences influencing self-help. They should also have competency in working with collegiate student-athletes as evidenced by professional development activities or experiences related to athletics. 7. EKU Disabilities Services may be utilized on a case-by-case basis.

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8. All student-athletes with pre-existing mental health issues on medications including those for ADHD will disclose this medication to the sports medicine staff during their pre-participation as a matter of complete health record. a. All student-athletes on medications for ADHD must complete and maintain an EKU ADHD Medical Exceptions Form which supports the diagnosis of ADHD and treatment with a banned stimulant medication (see Appendix 2).

Procedures for Identification and Referral of Student-Athletes to Qualified Practitioners

Mental Health Emergency Action and Management Plan: A mental health emergency is a situation that is life-threatening to the student-athlete or poses a threatening/dangerous situation for those around the student-athlete. This may include: a. Thoughts of self-harm or suicidal ideation b. Thoughts of harming others or homicidal ideation c. Acute psychosis (hallucinations, delusions) d. Acute delirium or state of confusion e. Highly agitated or threatening behavior f. Severe paranoia g. Acute intoxication or drug overdose

Procedure: 1. Seek emergency help. Do NOT approach the student-athlete if it appears to be a dangerous situation. a. Dial 911 – immediately inform the operator that you are on campus and provide a street address. b. If the athlete does not pose an immediate threat to life or others, offer to transport them to the Baptist Health Emergency Department. c. If a mental health emergency occurs during team travel, the above also apply. d. If emergency care is initiated by non-medical athletics department personnel, the staff athletic trainer should be contacted who should then contact the team physician. 2. At the Emergency Department, a psychiatrist will evaluate the student-athlete and decide if the student-athlete needs hospital admission or outpatient psychiatric care. 3. Once a student-athlete is released, he or she will be referred to the EKU Counseling Center as well as the appropriate psychiatrist. a. The Sports Medicine staff can help facilitate follow-up mental health care for the student-athlete. b. The Team Physician will be notified regarding the status of follow-up care. c. The team’s administrative liaison will be notified that a mental health emergency has occurred.

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4. For situations where the student-athlete requires immediate/urgent mental health care but is not an imminent danger to him/herself or others, the student-athlete may be referred to the EKU Counseling Center for a walk-in appointment Monday-Friday 8-11 am and 12:30-2 pm. Students in need of crisis services may also call the following for assistance: a. Suicide hotline: 1-800-273-TALK (8255) b. Crisis text line: text “Start” to 741-741 c. Community crisis hotline: 1-800-928-8000 d. Bluegrass rape crisis center: 1-800-656-4673 e. EKU Campus Police: 1-859-622-1111 or 2-1111 from on-campus phone 5. Return to sport participation following a mental health emergency will be determined by the Head Team Physician in conjunction with the mental health provider. They will have unchallengeable authority over all return-to-play decisions. 6. If a student-athlete is given a prescription medication as part of their mental health care plan, it needs to be reported to the Sports Medicine staff and team physician. 7. In situations that warrant the notification of the student-athlete’s family, the Sports Medicine staff will be responsible for the notification.

Routine Mental Health Referral Plan: 1. If athletic department personnel believe a student-athlete is exhibiting symptoms or behaviors concerning for a mental health issue, they should notify the Sports Medicine staff or the Team Physician. These behaviors are a cause for concern when they are a change from a student-athlete’s normal lifestyle and may include:  Changes in eating or sleeping habits  Unexplained weight loss  Drug and/or alcohol use  Withdrawal from social contact  Decreased interest in activities that have been enjoyable  Risky behaviors  Loss of emotion or sudden changes of emotion within a short time period  Difficulty concentrating, focusing, or remembering  Frequent complaints of fatigue, illness, or being injured that prevent participation  Increased irritability or difficulty managing anger 2. Athletic department personnel should communicate directly with the Sports Medicine staff or Team Physician if they witness or are aware of any of the following behaviors:  Reported suicidal thoughts  Multiple depressive symptoms  A few depressive symptoms that persist for several weeks  Depressive symptoms that lead to more severe symptoms or destructive behavior  Alcohol and drug abuse as an attempt to self-treat

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 Overtraining or burnout 3. Student-athletes who exhibit signs or symptoms of a mental health issue may be referred by the Sports Medicine staff to the EKU Counseling Center or may meet with the Team Physician to further develop a plan of care. A referral to a local psychiatrist may be performed through the recommendation of the Counseling Center or the Team Physician on a case-by-case basis or at the request of the student-athlete. 4. If a student-athlete is given a prescription medication as part of their mental health care plan, it needs to be reported to the Sports Medicine staff and Team Physician. 5. Ideally, the student-athlete will sign a release of information to allow the Sports Medicine staff to obtain information ensuring the student-athlete’s overall mental health and ability to participate in sport as well as monitor for student-athlete compliance to care.

Pre-Participation Mental Health Screening 1. A Mental Health Screening Questionnaire will be administered during an athlete’s pre-participation physical exam in addition to the student-athlete’s health history questionnaire. A positive response to any of the questions leads to a follow-up individualized mental health screening administered by the Sports Medicine staff. (See Appendix 3, adapted from the National Athletic Trainers’ Association position statement: pre-participation physical examinations and disqualifying conditions.) a. Additional screening questionnaires that may be utilized include:  Beck Anxiety Inventory  Alcohol Use Disorders Identification Test  Cannabis Use Disorder Identification Test  STOP-BANG Questionnaire  Insomnia Severity Index  Adult ADHD Self-Report Scale 2. All mental health screening questionnaires will be scored according to recommended guidelines. Student-athletes who record scores that may indicate a possible mental health concern will be referred on to the Team Physician for further evaluation and management.

Health-Promoting Environments that Support Mental Well-Being and Resilience 1. The Mental Health Management Team will meet annually to review the EKU Mental Health Plans and develop strategies to educate student-athletes about institutional procedures for mental health referrals and management. 2. All SAAC representatives will annually receive the EKU Mental Health Plan as well as the names of local practitioners who are qualified to provide mental health services. They will also receive information about preventing and responding to sexual assault, interpersonal violence, and hazing as well as programming about peer intervention in the event of a teammate with mental health distress.

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3. All coaches will annually receive the EKU Mental Health Plans which includes signs and symptoms of mental health disorders. Additional information will be presented at the annual compliance meeting including: a. The importance of, and how to, create a positive team culture that promotes personal growth, autonomy, and positive team culture b. Information about sexual assault, interpersonal violence, and hazing c. The importance of understanding and helping minimize the possible tension that can exist in student-athletes about adverse consequences for seeking mental health care

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Appendices

Appendix 1 – Multidisciplinary Mental Health Care Team

Appendix 2 – NCAA Medical Exemption Documentation Form to Support the Diagnosis of ADHD

Appendix 3 – Mental Health Screening Questionnaire

Appendix 1 Mental Health Management Team

Members of the multidisciplinary healthcare team include the team physician, director of sports medicine, mental health professional, and EKU Athletics Department liaison. Other medical consultants may be utilized as the sports medicine staff sees fit depending on individual situation.

Management Team:  Team Physician Kimberly Kaiser, MD  Director of Sports Medicine Jacob Ryan, MS, LAT, ATC  Mental Health Professional Nick Rogell, MA, LPCA  EKU Athletics Department Liaison Lindsey McKaskle

Description of Duties:  Team Physician: Diagnoses mental health issue in conjunction with team mental health professional. Develops treatment plan in relation to medical issues. May manage medications or refer to local psychiatrist. Makes ultimate decision regarding athletic participation.  Director of Sports Medicine: Makes initial referral of athlete to team physician or EKU Counseling Center for evaluation of student-athlete’s mental health. Acts as liaison among members of Management Team, coaching staff and the student-athlete.  Mental Health Professional: Assists in evaluation, diagnosis, and counseling regarding mental health issue in conjunction with team physician.  EKU Athletics Department Liaison: works with athlete and other services on campus to obtain academic accommodations as needed and support the overall well-being of the student-athlete.

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Appendix 2

EKU Athletics Department Staff Handbook

Appendix 3 EKU Mental Health Screening Questionnaire

1. I often have trouble sleeping.

Yes No

2. I wish I had more energy most days of the week.

Yes No

3. I think about things over and over.

Yes No

4. I feel anxious and nervous much of the time.

Yes No

5. I often feel sad or depressed.

Yes No

6. I struggle with being confident.

Yes No

7. I don’t feel hopeful about the future.

Yes No

8. I have a hard time managing my emotions (frustration, anger, impatience).

Yes No

9. I have feelings of hurting myself or others.

Yes No

EKU Athletics Department Staff Handbook

DRUG SCREENING AND COUNSELING The Sports Medicine Staff at Eastern Kentucky University seek to provide student- athletes with drug free participation in intercollegiate athletics. This policy was developed in conjunction with the recommendations and regulations of the NCAA.

Objectives: 1. Educate student-athletes on the dangers inherent to the abuse of substances which may affect mental and/or physical performance 2. Prevent potential harm, injury or long term complications associated with misuse of substances which may affect mental and/or physical performance 3. Identify student-athletes that appear to be improperly using substances which may affect mental and/or physical performance 4. Provide information regarding rules as they relate to continuing eligibility for participation in athletics-related activities

Education  Educational seminars regarding substance abuse and its detrimental effects on athletic performance may be made available to all student-athletes. These seminars will be presented by professional and/or experienced drug educators and counselors through the EKU Counseling Center and/or Life Skills Program.  At the team orientation meetings conducted during the first week of classes each fall semester, student-athletes are advised of the drug screening program and individual consequences for failed drug tests.

Screening Protocol  All student-athletes, managers, student athletic trainers, cheerleaders, and dance team members are subject to drug screening on a random or targeted selection based on reasonable suspicion.  At a minimum, all freshman and transfer student-athletes will be tested within their first year.  An additional 20% of the remaining student-athletes may be randomly selected and tested during the championship segment of each team’s season.  All student-athletes selected to participate in NCAA postseason competition may be tested prior to traveling to competition  If a student-athlete is suspected of using illegal drugs or abusing alcohol, a request for drug testing should be made to the Director of Sports Medicine and/or Sport Administrator.  Substances tested for may include any or all NCAA banned substances including but not limited to: o Alcohol o Diuretics o Depressants o Ecstasy o Mind-altering substances o Anabolic Steroids o Marijuana o Stimulants o Ephedrine

EKU Athletics Department Staff Handbook

 Screening will be accomplished by the analysis of a urine specimen. All specimens will be coded to ensure confidentiality. All chemical analyses will be conducted by a professional laboratory. Screening will be administered in a confidential setting and each collection will be witnessed by a designated person from the third party drug testing company. The third party drug testing company will validate and package specimens on site to be sent to the professional laboratory.  If a banned substance is being used at the prescription of a physician, the student may continue to participate in athletics-related activities o The student-athlete’s physician must certify in writing that the specified athletics-related activity may be safely undertaken while taking this medication, and the student-athlete executes a prescribed waiver which relieves EKU of any responsibility for illness or injury attributable to engagement in athletics-related activities while under the influence of the prescribed medication o In respect to possible performance-enhancing effects, the student- athlete’s primary physician, in consultation with EKU medical and athletics personnel, must implement a schedule of medication that precludes such performance-enhancing effects during times relevant to intercollegiate athletics.  If a student-athlete fails to report at the designated time and place for testing without a verifiable excuse acceptable to the Drug Testing Coordinator, the student-athlete will receive disciplinary action from the Sports Administration.  If the student-athlete reports for the test at the designated time and place but either refuses or is unable to produce a sample, the student-athlete will receive disciplinary action from the Sports Administration.  Student-athletes will not be able to leave the testing site until a valid specimen is collected, otherwise sample will not be accepted and may result in a failed test, resulting in disciplinary action by the Sports Administration.  The NCAA list of banned drug classes is subject to change by the NCAA Executive Committee. No substance belonging to the prohibited class may be used regardless of whether it is specifically listed on the label. The use of supplements is at the student-athlete’s own risk.  If results of a drug test are reported as a dilute specimen, a new specimen will be collected at an approved time shortly thereafter the notification of the results.  All student-athletes testing positive for banned substances will be retested.

Consequences of Results Positive drug tests are cumulative throughout a student-athlete’s career at EKU. 1. First positive drug test a. Results will be reported to the Director of Sports Medicine, Director of Athletics, Sport Administrator, and the student-athlete’s Head Coach b. The student-athlete’s parents may be notified by the coach or the Director of Sports Medicine and will be determined on a case-by-case basis c. Drug education sessions at the EKU Counseling Center are mandatory

EKU Athletics Department Staff Handbook

d. Further disciplinary action may be taken at the discretion of the head coach up to and including dismissal from the team and cancellation of athletics-related financial aid e. Student-Athletes have 24-hours after notification of their positive test to contact the Director of Sports Medicine to schedule their first counseling appointment at the EKU counseling center. All following counseling appointments are the student-athletes responsibility to create and maintain. Number of session will be determined by the counselor. f. The counseling center will contact the Director of Sports Medicine to inform them if the student-athlete completed their sessions. 2. Second positive drug test a. Results will be reported to the Director of Sports Medicine, Director of Athletics, Sport Administrator, and the student-athlete’s Head Coach b. The student-athlete’s parents may be notified by the coach or the Director of Sports Medicine and will be determined on a case-by-case basis c. Results in automatic suspension from 10% of the NCAA maximum number of allowable championship segment contests in which the student- athlete is eligible to participate. i. If less than 10% of the NCAA maximum number of allowable championship contests remain on the schedule, the remainder of the penalty will be carried over to the next championship segment season ii. This does not include scrimmages, non-traditional season competitions, alumni games or exhibition games/contests

Sport Number of Competitions Baseball and Softball 6 Basketball 3 Cross Country 1 Football 1 Golf 2 Spirit Groups ** Tennis 3 Track and Field 2* Women’s Volleyball 3

*A multi-day track meet counts as one date of competition **Corresponds with the sport performing for that which is currently in season (i.e. football or basketball)

d. Additional drug counseling sessions will be strongly encouraged at the student’s expense at an off-campus facility e. Further disciplinary action may be taken at the discretion of the head coach up to and including dismissal from the team and cancellation of athletics-related financial aid

EKU Athletics Department Staff Handbook

f. Student-Athletes have 24-hours after notification of their positive test to contact the Director of Sports Medicine to schedule their first counseling appointment at the EKU counseling center. All following counseling appointments are the student-athletes responsibility to create and maintain. Number of session will be determined by the counselor. g. The counseling center will contact the Director of Sports Medicine to inform them if the student-athlete completed their sessions. 3. Third positive drug test a. Results in automatic dismissal from involvement in athletics-related activities for a period of one year commencing from the date of the offense b. The student-athlete’s athletics-related scholarship will be revoked at the end of the semester in which the third violation occurred c. The head coach and athletics administration must grant approval before a student is allowed to rejoin his/her team/program

Appeal Process 1. Appeal Hearing Request –  An appeal of a positive drug test and/or positive drug test sanction may be made only on justifiable grounds including irregularity in the testing procedure, punishment inconsistent with the nature of the offense, or additional pertinent evidence not previously available.  A student-athlete may request an appeal hearing by submitting a written request for a hearing to the Faculty Athletics Representative (FAR) within 5 class days after being notified of his/her positive drug test.  Following receipt of the written notice, the student-athlete may signify in writing his or her intent not to request a hearing, and the proposed sanctions may be imposed immediately without recourse to any institutional grievance or appeal process.  Failure to request a hearing in a timely fashion shall result in immediate imposition of the proposed sanctions and the termination of the student’s right to appeal. 2. Appeal Hearing Committee –  If an affected student-athlete requests an appeal hearing, it shall be afforded before the available members of the University Athletics Committee. o No employee or agent of the Athletics Department shall be eligible to serve on such a committee 3. Conduct of Appeal Hearing –  The hearing shall be convened within five class days after it is requested. It shall be conducted in private.  Only the members of the committee, the affected student-athlete, an advisor for the student (who must be a member of the University community and during the meeting may only speak to the individual to whom they are advising), the Athletics Director or his delegate, a person of the Athletic Director’s choice, and witnesses who are required to be present when giving testimony may attend the hearing.

EKU Athletics Department Staff Handbook

 The Athletics Director, or his delegate, shall present evidence in support of the proposed disciplinary action and/or positive drug test  In the hearing of charges against a student, the burden of proof is on the representative of the University or the individual presenting the charges.  In addition to the right of advisement, the student-athlete has the right to testify in his or her own behalf, to present evidence and witnesses, to hear and question adverse witnesses, and to rebut unfavorable inferences. The student-athlete shall be informed of all the statements and evidence submitted against him or her and the names of those providing the evidence.  After hearing all such evidence as is deemed relevant, the committee shall deliberate in private for the purpose of making findings fact. The decision is to be based solely on evidence submitted in the hearing and improperly- acquired evidence should not be admitted.  Within five class days after the hearing concludes, the UAC shall report its decision in writing to the Director of Athletics and the student. o The decision of the UAC will be final. 4. Sample B Testing –  The student-athlete may have a second test conducted on sample B at a University-approved laboratory. This request must be made within five class days of when the student-athlete is notified of the positive drug test.  If this request is made, it may delay the appeal hearing while the sample B is tested and the results are distributed for use at the appeal hearing. Thus, the appeal hearing will be scheduled within five class days of when the chair of the UAC received the results of the sample B test.  Sample B findings will be final, subject to the results of any appeal.  If sample B results are negative, the drug test will be considered negative, the hearing request will be cancelled and the sanctions lifted.  The student-athlete may be responsible for all costs associated with sample B analysis (e.g. laboratory costs, travel costs, etc.). 5. Temporary Suspension from Competition Pending a Final Decision –  When a student-athlete is scheduled to engage in athletics-related activities before the UAC can issue a decision, the Director of Athletics or designee may impose a temporary suspension from the athletics-related activity.  Temporary suspension may be imposed after the Director of Athletics or designee i. Meets with student ii. Explains what the alleged violation is and what evidence exists iii. Allows the student to explain, deny, or rebut the allege violation iv. Determines the preponderance of evidence is sufficient to warrant an appeal hearing and a suspension until a decision is given by the UAC

Safe Harbor Program

EKU Athletics Department Staff Handbook

 A student-athlete who has engaged in prohibited drug or alcohol use is encouraged to seek assistance from the Athletics Department by voluntarily disclosing his or her use.  The Athletics Director, sport administrator, Director of Sports Medicine, and the student-athlete’s head coach will be notified that the student-athlete has requested entry into Safe Harbor.  Safe Harbor Program may be used only once during his/her enrollment period as approved by the Athletics Director or his designee.  If a student-athlete seeks assistance prior to being identified as having violated this policy or being notified that he or she must undergo drug testing, the impermissible drug use will net be deemed an offense for purposes of determining sanctions under this policy  A student-athlete is not eligible for the Safe Harbor Program after being informed of selection in the drug testing program or after having received a positive EKU or NCAA drug test.  A student-athlete will not be permitted to enter the Safe Harbor Program within thirty days prior to NCAA or conference post-season competition.  The student-athlete will be required to undergo an evaluation by a certified counselor  The team physician may suspend the student-athlete from athletics-related activities if medically indicated  The student-athlete will be drug tested to establish a baseline of banned substance metabolite contained in the urine sample o Subsequent samples should yield a continued reduction of metabolite in the sample o Any increase in the amount of metabolite in subsequent samples will be deemed the second positive test o After the student-athlete submits a sample which is free of any banned metabolite, any additional positive urine test will be deemed the second positive test.  The certified counselor shall determine the appropriate forms of intervention and rehabilitation needed by the student-athlete based on the circumstances of the case o The certified counselor will provide a summary of his or her findings and recommendations to the Athletics Director or his designee.  A student-athlete will be permitted to remain in the Safe Harbor Program for a reasonable time period not to exceed thirty days as determined by the treatment plan, certified counselor, Athletics Director, or his designee.  At the end of the thirty days, the student-athlete will be re-tested to determine compliance with the Safe Harbor Program.

Student-Athlete Determined to be Criminally Involved in Drug Activity 1. Possession of a Controlled Substance –  Any student-athlete who is arrested and formally charged with possession of a controlled substance may be suspended from participation in athletics-related activities immediately

EKU Athletics Department Staff Handbook

 If a student-athlete is found guilty either by his/her admission or through legal proceedings, the student-athlete will be subject to disciplinary action determined by the Athletics Director  To return to active participation in athletics-related activities, the student- athlete must appeal to the Athletics Director  If a student-athlete elects to plead not guilty to the charges and proceed through legal proceedings, the student-athlete continues to be subject to possible suspension from his/her respective athletics-related activities until the court’s decision is finalized 2. Possession with Intent to Distribute –  Any student-athlete who is arrested and formally charged with possession of a controlled substance with intent to distribute, may be suspended from participation in athletics-related activities immediately.  If that student-athlete is found guilty either by his/her own admission or through legal proceedings, the student-athlete will be subject to permanent expulsion from athletics-related activity. His/her parent/guardian will be notified by phone and by mail as soon as possible.  If a student-athlete elects to plead not guilty to the charges and proceed through legal proceedings, the student-athlete continues to be subject to possible suspension from his/her athletics-related activity until the court’s decision is finalized.  Upon expulsion, the student-athlete’s grant-in-aid (if applicable) will not be renewed, consistent with NCAA and University regulations.

NCAA Drug Testing Program Every Division I institution will be subject to the following: 1. Year round testing for performance-enhancing drugs performed by the National Center for Drug Free Sport  Every institution will be drug tested at least once each academic year with the possibility of summer drug testing  An institution may be tested more than once per year 2. An NCAA Championship component which could subject a student-athlete to be drug tested during a post-season NCAA Championship event  During this event, a student-athlete may be tested for both performance- enhancing drugs and any other banned substance including street drugs 3. Notification of an NCAA testing event may be on short notice or no notice.

Results of a positive test:  Ineligibility for athletic competition for one calendar year from the date of test.  To be re-instated, an exit test must be scheduled through Center for Drug Free Sport, and the test cannot take place until the eleventh month of the suspension. Student-athlete must test negative for all banned substances.  In the event of a positive exit test, the student-athlete will not be re- instated, and will be suspended for the determined amount of time depending on what they tested positive for.

EKU Athletics Department Staff Handbook

 If the student-athlete tests positive on a second event, he/she is ineligible for the remainder of his/her NCAA athletic career.

OPTIMAL NUTRITION AND PERFORMANCE PLAN

The Sports Medicine staff at Eastern Kentucky University proposes the following management plan. It is based on the current recommendations from the NCAA, IOC, Female Athlete Triad Coalition, ACSM and AMSSM. This policy represents a multi- faceted approach to treating disordered eating, relative energy deficiency in sport, and the female athlete triad spectrum that includes the education of student-athletes, coaches, and strength and conditioning personnel. It also delineates the roles of the Sports Medicine staff (see Appendix 1). It includes clinical guidelines for risk stratification and management of athletes with disordered eating and relative energy deficiency in sport which includes the female athlete triad spectrum disorders. This policy is consistent with the 2014 Female Athlete Triad Coalition Consensus Statement which is endorsed by the American College of Sports Medicine and American Medical Society for Sports Medicine as well as the IOC Consensus Statement: Beyond the Female Athlete Triad – Relative Energy Deficiency in Sport (RED-S). This policy is reviewed annually.

Objectives:  To provide education and clinical guidelines for the Eastern Kentucky University athletic department including administrators, coaches, strength and conditioning staff, managers, and student-athletes for the screening, diagnosis, and treatment of the relative energy deficiency in sport and spectrum of disordered eating.  To provide clinical guidelines for the Eastern Kentucky University sports medicine staff including physicians, athletic trainers, and other healthcare providers for the screening, diagnosis and treatment of the relative energy deficiency in sport and spectrum of disordered eating.  To provide recommendations for clearance and return to play for athletes with RED-S and/or athletes with disordered eating by using a risk stratification scoring system assessing magnitude of risk based on the 2014 Female Athlete Triad Coalition Consensus Statement. Definitions:  Anorexia Nervosa – as defined by DSM-V: o Persistent restriction of energy intake leading to significantly low body weight o Either an intense fear of gaining weight or of becoming fat or persistent behavior that interferes with weight gain o Disturbance in the way one’s body weight or shape is experienced, undue influence of body shape and weight on self-evaluation, or persistent lack of recognition of the seriousness of the current low body weight  Bulimia Nervosa – as defined by DSM-V:

EKU Athletics Department Staff Handbook

o Recurrent episodes of binge eating as defined by eating within any two hour period an amount of food that is definitely larger than most people would eat during a similar period of time and under similar circumstances . Individual has sense of lack of control over eating during episode o Recurrent inappropriate compensatory behaviors in order to prevent weight gain including self-induced vomiting; misuse of laxatives, diuretics, or other medications; fasting; excessive exercise o Binge eating and compensatory behaviors both occur, on average, at least once per week for three months o Self-evaluation influenced by body shape and weight o Disturbance does not occur exclusively during episodes of anorexia nervosa  Other Specified Feeding or Eating Disorder (OSFED) – behaviors that cause clinically significant distress and impairment in areas of functioning but do not meet full criteria 1. Atypical Anorexia Nervosa – all criteria met, except despite significant weight loss, individual’s weight is within or above the normal range 2. Bulimia Nervosa (of low frequency and/or limited duration) – all criteria are met except at lower frequency and/or for less than three months 3. Purging Disorder – recurrent purging behavior to influence weight or shape in the absence of binge eating  Female Athlete Triad – condition that involves any one of three components: 1. Low energy availability (EA) with or without disordered eating 2. Menstrual dysfunction 3. Low bone mineral density  Energy availability = energy intake (kcals) – exercise energy expenditure (kcals)/fat free mass (kcals) o Fat free mass obtained from measurement of body weight (kg) and from estimate of percent body fat by BodPod or DXA o Energy availability calculator (www.femaleathletetriad.org/calculators/) o Recommended goal of >45 kcal/kg FFM/day to ensure adequate energy availability

EKU Athletics Department Staff Handbook

Why is the Triad harmful to an athlete’s health?  Low energy availability plays a causal role in induction of exercise-associated menstrual disturbances  Low levels of estrogen can negatively impact musculoskeletal and cardiovascular health  Bone stress reactions and fractures are more common in female athletes with menstrual irregularities and/or low BMD  Poorer sport performance is documented in athletes with energy deficiency  Many athletes are being cleared without being adequately assessed, managed, or treated  Many athletes often return to play after triad-related injuries or illness without adequate management and follow up  Female athlete triad is largely preventable

Pre-Participation Assessment 1. Student-athletes are presented educational material regarding energy availability and female athlete triad including the NCAA Energy Availability Fact Sheet and the NCAA Female Athlete Triad Fact Sheet (see Appendix 2). 2. All athletes will have body mass index (BMI) calculated at their pre-participation physical evaluation (PPE). 3. All female athletes will complete a “Female Athlete Health Questionnaire” at their yearly PPE (see Appendix 3).  Risk factors assessed: A. History of menstrual irregularities and amenorrhea B. History of stress reactions/fractures C. History of critical comments about eating or weight from parent, coach, or teammate D. History of depression

EKU Athletics Department Staff Handbook

E. History of dieting F. Personality factors such as perfectionism and obsessiveness G. Pressure to lose weight and/or frequent weight cycling H. Overtraining I. Recurrent and non-healing injuries J. Low body mass index or recent weight loss  These forms will be reviewed by the athletic training staff and team physician. 4. Student-athletes participating in sports at Eastern Kentucky University who screen positive for multiple risk factors for disordered eating or the Triad will undergo a Cumulative Risk Assessment as developed by the 2014 Female Athlete Triad Consensus Guidelines. Pre-participation medical clearance and return to play recommendations will be determined by risk stratification and assessment of the athlete by the team physician and the Management Team. 5. Because life threatening events from syncope to cardiac arrest can occur due to relative energy deficiency during exercise, Eastern Kentucky University maintains an emergency action plan for each venue of athletic competition to respond to catastrophic injuries and illnesses. The Sports Medicine staff review and practice this plan annually, and coaches review the plan annually.

Disordered Eating and the Female Athlete Triad Management Plan

1. If any student-athlete exhibits signs, symptoms, or behaviors consistent with disordered eating or relative energy deficiency in sport, the Sports Medicine staff should be notified immediately who will then notify the team physician and the Management Team. Evaluation and risk stratification will be performed per the “Female Athlete Triad Cumulative Risk Assessment” (see Appendix 4). The evaluation will consist of risk factor screening (as previously discussed), menstrual dysfunction screening, symptom assessment, and physical exam.  Menstrual dysfunction screening: i. If primary or secondary amenorrhea or prolonged oligomenorrhea is present, the female athlete will undergo laboratory testing to rule out pregnancy and endocrinopathies as the etiology. Gynecologic services may be utilized for this purpose. ii. Diagnosis of functional hypothalamic amenorrhea due to low energy availability is a diagnosis of exclusion. iii. Initial investigation of primary or secondary amenorrhea includes LH, FSH, hCG, prolactin, TSH, free T4, estradiol, total and free testosterone, DHEA/S, +/-8AM 17-(OH)-progesterone, progesterone challenge test, +/- pelvic ultrasound 2. Diagnosis and management will be pursued using proper consulting services including gynecologic and mental health services as applicable. Student-athletes who display any signs or symptoms or screen positive for multiple risk factors of disordered eating may be referred to the Eastern Kentucky University Counseling Center for psychological assessment and counseling services.

EKU Athletics Department Staff Handbook

3. Once disordered eating or female athlete triad is diagnosed, the student-athlete will be evaluated by the team physician and other members of the Management Team who will outline a plan for return to play. The plan for return to play clearance is based on the 2014 Female Athlete Triad Consensus Guidelines.  Full Clearance: 0-1 point – low risk o Follow up as determined by physician  Provisional/Limited Clearance: 2-5 points o Provisional – moderate risk . Athlete is cleared but must follow up with requested members of the multidisciplinary team as determined by the team physician and have necessary tests within a defined time period . Written contract may be considered to be signed by the athlete and team physician o Limited – moderate-high risk . Athlete is cleared but team physician determines training and/or competition is limited due to current risk factors . Must follow up with requested multi-disciplinary team members as determined by the team physician and have necessary tests within a defined time period . Written contract must be signed by athlete and team physician  Not cleared: 6 or more points o Provisional – high risk . Athlete is not cleared . Management/treatment of triad condition and follow up within defined time period and reassessed for clearance/RTP . Written contract must be signed by athlete and team physician o Disqualified – high risk . Athlete unable to safely train/compete . Athlete treated for medical condition  A follow up interval is established with the team physician. During this time, the athlete meets with the selected members of the multidisciplinary team. The athlete may not be cleared if he/she does not comply with the recommended follow up. 4. DXA assessment may be utilized to further assess a student-athlete’s health status. Recommendations to obtain DXA assessment by Triad risk stratification based on the 2014 Female Athlete Triad Consensus include:  >1 “high risk” triad risk factor: i. History of DSM-V-diagnosed eating disorder ii. BMI <17.5, <85% estimated body weight, or recent weight loss >10% in 1 month iii. Menarche >16 years of age iv. Current or history of <6 menses over 12 months

EKU Athletics Department Staff Handbook

v. 2 prior stress fractures, 1 high risk stress fracture, or low energy non-traumatic fracture vi. Prior Z-score of <-2.0 (after at least one year from baseline DXA)  >2 “moderate risk” triad risk factors: i. Current or history of disordered eating for 6 months or greater ii. BMI 17.5-18.5, <90% estimated weight, or recent weight loss of 5- 10% in 1 month iii. Menarche between 15-16 years of age iv. Current or history of 6-8 menses over 12 months v. One prior stress reaction/fracture vi. Prior Z-score between -1.0 and -2.0 5. Once disordered eating or female athlete triad is diagnosed, treatment will be pursued which includes primarily non-pharmacologic treatment including:  Increasing energy intake gradually by 20-30% over baseline energy needs  Weight gain of approximately 0.5 kg every 7-10 days  Regular monitoring of energy availability by sports nutritionist  Vitamin D and calcium supplementation if necessary to achieve a goal of 600-4000 IU vitamin D/day and 1300 mg calcium/day. o Higher doses may be needed if clinical hypovitaminosis D is present Goals of non-pharmacologic treatment include:  Reversal of recent weight loss  Return of body weight associated with normal menses  Weight gain to achieve BMI >18.5% or >90% of predicted weight  Optimize vitamin D status (30-50 ng/ml)

6. If appropriate (as determined by the student-athlete and the Management Team), the student-athlete’s parental unit will be notified of the athlete’s current condition as well as his/her management plan. This will help to reinforce the athlete’s management plan, widen the support system for the athlete, and establish a communicable relationship if the athlete’s health status should decline. 7. For moderate and high risk athletes, a written contract will be signed by the student-athlete, and team physician (see appendix 5). This contract establishes the guidelines that the athlete must follow for treatment and follow up in order to remain in active participation with his/her team. Athletes diagnosed with disordered eating or relative energy deficiency in sport may be prohibited from athletic participation if the athlete fails to comply with treatment or if deemed medically necessary by the Management Team. 8. Only medical personnel including team physician, athletic trainers, and dieticians may recommend dietary supplements to an athlete based on proper individual nutrition evaluation. 9. Athletes may request nutritional counseling at any time for any reason. 10. Coaches are not permitted to weigh or measure body composition of their athletes. If coaches have questions or concerns regarding weight or nutrition issues (disordered eating, weight loss, weight gain, body composition, decreased

EKU Athletics Department Staff Handbook

performance), these issues should be taken to the athletic trainer assigned to that particular sport. Coaches should not approach the athlete directly. The athletic trainer will then communicate these concerns to the rest of the Management Team. Discussion with the coaches will then occur and appropriate evaluation/intervention will be planned. All medical referrals will be coordinated through the Sports Medicine Department only. 11. Eastern Kentucky University is not responsible for the athlete’s treatment or complications from disordered eating once the athlete leaves the athletic program. 12. Eastern Kentucky University is not fiscally responsible for inpatient medical treatment for an athlete with disordered eating if recommended by consulting physicians and/or the management team.

Appendices Appendix 1 – Multidisciplinary Healthcare Team Appendix 2 – NCAA Energy Availability Fact Sheet, NCAA Female Athlete Triad Fact Sheet Appendix 3 – Female Athlete Health Questionnaire Appendix 4 – Female Athlete Triad Cumulative Risk Assessment and Return to Play Recommendations Appendix 5 – Optimal Nutrition and Performance Contract

EKU Athletics Department Staff Handbook

Appendix 1 MULTIDISCIPLINARY HEALTHCARE TEAM Members of the multidisciplinary healthcare team include the team physician, athletic training staff, sports dietician, and mental health professional. Other medical consultants may be utilized as the sports medicine staff sees fit depending on individual situation. Management Team:  Team Physician Kimberly Kaiser , MD  Certified Athletic Trainer Jacob Ryan, MS, LAT, ATC  Nutritionist Karina Christopher, MS, RD, LD  Mental Health Professional Nick Rogell, MA, LPCA

Description of Duties:

Management Team –  Team Physician: Diagnoses disordered eating, eating disorder, or relative energy deficiency in sport including female athlete triad in conjunction with team psychologist and dietician. Develops treatment plan in relation to medical issues. Makes ultimate decision regarding athletic participation. Participates in all Management Team meetings.  Certified Athletic Trainer: Makes initial referral of athlete to the Management Team. Acts as a liaison between the members of the Management Team, the coaching staff, and the athlete. Assists and administers medical surveillance plans characterized by periodic weigh-ins, check-ins, testing, etc. to monitor athlete’s compliance with treatment plan.  Nutritionist: Monitors nutritional patterns of the athlete. Educates athlete about proper nutrition as related to general health as well as athletic performance. Develops treatment plan as related to energy availability and regulating eating patterns.  Mental Health Professional: Assists in evaluation of individual suspected of having disordered eating. Assists in diagnosis of eating disorder in conjunction with team physician and team dietician. Conducts psychological assessment and develops treatment plan as related to psychological issues and considerations. Other Key Individuals –  Team Orthopedic Surgeon: Oversees orthopedic care of athlete and makes participation decisions in regard to orthopedic injuries. May become involved in Management Team meetings at his/her discretion or by the request of any Team member.  Head Coach: Provides support and encourages consistency in treatment. May become involved in Management Team at the request of any Team member with the approval of the athlete.  Strength and Conditioning Staff: Oversees strength and conditioning program for athlete. May individualize program based on recommendations by the Management Team. May be involved in Team meetings at the request of any Team member.

EKU Athletics Department Staff Handbook

Appendix 2

EKU Athletics Department Staff Handbook

EKU Athletics Department Staff Handbook

EKU Athletics Department Staff Handbook

EKU Athletics Department Staff Handbook

Appendix 3

Eastern Kentucky University Female Athlete Health Questionnaire

1. Have you ever had a menstrual period? Yes No

2. How old were you when you had your first menstrual period? ______

3. When was your most recent menstrual period? ______

4. How many menstrual periods have you had in the past 12 months? ______

5. Have you ever missed 3 or more consecutive months of your menstrual period? Yes No

6. Are you on birth control pills or use another form of contraceptive device (patches, vaginal rings, depo shot, Nexplanon, IUD)? Yes No

7. Do you worry about your weight? Yes No

8. Are you trying to or has anyone recommended that you gain or lose weight? Yes No

9. Are you on a special diet or do you avoid certain types of foods or food groups? Yes No

10. Have you ever had an eating disorder? Yes No

11. Have you ever had a stress fracture or bone stress reaction? Yes No

12. If yes, where was the stress fracture located? ______

EKU Athletics Department Staff Handbook

Appendix 4

EKU Athletics Department Staff Handbook

Appendix 5 EKU Optimal Nutrition and Performance Treatment Contract

Athlete: ______Sport: ______

The following items are mandatory and must be completed as prescribed. Failure to do so will result in the consequences listed below the requirements. All benefits and consequences are subject to change at any time and are at the discretion of the Management Team. Requirements:  Meet with ______(mental health provider) 1x per week, or as recommended by mental health provider.  Meet with Karina Christopher (dietician) 1x per week, or as recommended by dietician.  Meet with Dr. Kimberly Lock 1-2x per month, or as recommended by team physician.  Follow daily meal plan set forth by sports dietician.  Keep daily workout log updated with specific type, length and effort.  Weight gain of ______lbs per week.  Weekly weigh-in with ______(team member), or at time intervals of ______weeks.  Must achieve minimal acceptable body weight of ______lbs by ______(date).  After this date, must maintain weight at or above minimal acceptable body weight.  Limit of ______workout sessions per week with no one session being more than ______minutes in length. All activity counts (e.g. biking, running, weight lifting, swimming). Benefits: If ALL requirements are met, clearance to participate in team activities and use of athletic facilities will  Be granted  Continue Consequences: If ANY requirement(s) are not met, clearance to participate in team activities and use of athletic facilities will be revoked, and re-instatement will be at the discretion of the team physician and multidisciplinary team.

I, ______, have read this contract and all of my questions were answered. ______Athlete Name Athlete Signature Date

______Team Physician Name Team Physician Signature Date

EKU Athletics Department Staff Handbook

BODY COMPOSITION PLAN

Weight and Body Composition Goals and Measures 1. Frequent measuring of body weight can be harmful to student-athletes. In coordination through the Eastern Kentucky University Exercise Science Lab, Eastern Kentucky University Sports Medicine has established pre-determined times for all student-athletes to have their body compositions measured. This will occur two times annually with no less than three months in between testing sessions. These testing sessions will be scheduled at the beginning of the academic year or prior to pre-season for fall sports and need to be agreed upon by both the team’s Head Coach and its Strength and Conditioning Coach. During team testing, each individual on the team will be tested. 2. There may be additional measurements obtained if it is deemed necessary by the team physician and team dietician. 3. All incoming athletes will receive a baseline body composition test. If an incoming athlete’s team is not participating in team testing, the testing session will be included as part of the pre-participation physical. 4. Student-athletes have the right to access his/her own weight and body composition information, but it will NOT be given directly to athletes at the time of testing. Each team will be required to schedule a team meeting twice per year with the team dietician and/or team physician where results can be shared in private upon request and where body composition goals can be set and nutrition information given based on where the team is in its yearly training cycle. a. On an individualized basis, the Exercise Science lab personnel may refrain from taking measurements or limit access to that information if contraindicated for health reasons (i.e. an athlete with disordered eating). 5. Body composition measurements are considered to be part of an athlete’s medical record. Coaches and administrators will not at any time be given access to an individual student-athlete’s weight or body composition measures. Head coaches will be able to obtain anonymous data that includes body fat percentage and changes in lean mass pounds. The Head Coach will have access to overall team trend data. Full results will be provided to the Team Physician, Team Dietician, Sports Medicine Staff, and Strength and Conditioning Coach. 6. All testing rules and regulations will be followed in regard to testing procedures: a. A cap and spandex clothing will be worn for testing. b. There must be at least a two hour window between a workout and testing. c. There must be at least a two hour window between a large meal and testing.

7. In addition to the use of the BodPod, body weights may be collected on a regular basis if deemed necessary in the following situations:

EKU Athletics Department Staff Handbook

a. The Sports Medicine Department deems particular athletes are medically “at risk” for detrimental weight fluctuations. These athletes can be weighed by any certified staff member of the sports medicine department and will be submitted to the team dietician and team physician. These weights will not be shared with head sport coaches per the EKU Optimal Nutrition and Performance Plan. b. Athletes are weighed at the discretion of the Sports Medicine Staff, the team dietician, or the Strength and Conditioning Staff for the purpose of developing and maintaining a weight training program or for monitoring an athlete’s overall health and performance. 8. Any concerns regarding an athlete’s weight must be addressed with either the team physician, staff certified athletic trainer, team dietician, or the sport’s strength and conditioning coach. Weight management or an athlete’s physical appearance may not be discussed solely between any member of the sport’s coaching staff and an athlete.

BODY COMPOSITION ASSESSMENT TOOL At present, there are no generally accepted optimum values for body weight or percentage of fat mass in different sports and there is no “gold standard” method for body composition assessment in athletes. Eastern Kentucky University Athletics Department, in conjunction with the Exercise Science Lab, has decided to utilize the BodPod to assist in assessing body composition. This tool is meant to help explain the results of the BodPod. These ranges are meant to be a guide to give the BodPod values meaning and are not meant to be a rigid scale for which to measure an athlete’s fitness. While suggestions for optimal body composition for various sports may be found, none of these values are evidence-based. Body composition is one of the many factors that play a role in an athlete’s overall fitness and performance. It is the combined responsibility of the Head Coach of each sport and the Strength and Conditioning Staff to determine each athletic team’s individual, sport-specific performance measures/fitness tests on which to rate their athletes. Any athlete who is out of the Optimum Range (low or high) will receive nutrition counseling and additional guidance from the Strength and Conditioning Staff. The Sports Medicine Department will intervene on individual cases requiring medical attention.

Body Composition Ranges for Female Athletes: <12% Out of Range – Low. This number represents a female athlete’s essential fat. Athlete’s weight, performance, and other indicators need to be monitored.

12-24% Optimum healthy range for performance

>25% Out of Range – High.

EKU Athletics Department Staff Handbook

While the athlete may not be at an unhealthy body composition, she may not be at a level for optimal athletic performance.

Body Composition Ranges for Male Athletes:

<6% Out of Range – Low. This number represents a male athlete’s essential fat. Athlete’s weight, performance, and other indicators need to be monitored.

6-18% Optimum healthy range for performance

>19% Out of Range – High. While the athlete may not be at an unhealthy body composition, he may not be at a level for optimal athletic performance.

PREGNANT STUDENT-ATHLETE PLAN The Eastern Kentucky University athletics department strives to provide an environment that respects pregnancy and parenting decisions and urges all participants to work cooperatively toward degree completion. This policy delineates the rights provided for pregnant and parenting students including those with pregnancy-related conditions. It also prohibits retaliation against any student or employee regarding issues related to the enforcement of this policy.

Title IX of the Education Amendments of 1972 bars discrimination on the basis of sex which includes the guarantee of equal educational opportunity to pregnant and parenting students. Student-athletes cannot be discriminated against because of their parental or marital status, pregnancy, childbirth, false pregnancy, termination of pregnancy or recovery there from.

The safety to participate in each sport is dictated by the movements and physical demands required to compete in that sport.  Athletic activities associated with a high risk of falling (gymnastics, equestrian, downhill skiing, volleyball) or increased incidences of bodily contact (basketball, ice hockey, field hockey, lacrosse, soccer, rugby) are considered higher risk after the first trimester because of the potential risk of abdominal trauma.  Because of the nutritional requirements during pregnancy, pregnant student- athletes who participate in non-contact endurance sports should consider participating at a non-competitive level.

If a student-athlete becomes pregnant, it is recommended she discuss this with her athletic trainer and team physician. The risks and benefits of continued athletic participation will be further discussed by the team physician and the student-athlete. This includes the effects of pregnancy on competitive ability, effects of strenuous physical training and competition on both the pregnant student-athlete and the fetus, and the warning signs to terminate exercise while pregnant. The student-athlete will

EKU Athletics Department Staff Handbook

also be informed that the NCAA rules permit a one year extension of the five-year eligibility for a female student-athlete for reasons of pregnancy.

A pregnant or parenting student-athlete may fully participate on the team including all team-related activities unless the student-athlete’s physician or other medical caregiver certifies that participation is not medically safe. Medically necessary absences from team activities due to pregnancy shall be considered excused absences. Pregnant and formerly pregnant students who wish to continue to participate in athletics are entitled to assistance and rehabilitation on the same basis as such assistance is provided to student-athletes with other temporary disabilities. The athletics department will renew a pregnant, formerly pregnant, or parenting student-athlete’s award as long as the student-athlete is in good standing academically, remains engaged with the athletic department and meets NCAA eligibility standards. Returning student-athletes post- partum may be evaluated in the same manner as any other team member to determine specific position on the team.

The athletics department, in conjunction with the team physician, the Faculty Athletics Representative the Senior Woman Administrator, Team Certified Athletic Trainers, and others designated by the University President, will regularly review student-athlete pregnancy and parenting cases as they occur to monitor compliance with the given laws and policies.

A pregnant student-athlete must be under the medical care of a licensed obstetrician. Provided that the pregnant student-athlete receives medical clearance from the obstetrician in conjunction with approval of athletic participation by the team physician, participation in and termination of practice and competitive events because of pregnancy will be at the discretion of the student-athlete and within the prerogatives granted by the head coach regarding participation by any student-athlete. The Department of Athletics will abide by the recommendations of the obstetrician and team physician regarding participation during and following pregnancy but assumes no responsibility for complications which may result from continued participation in intercollegiate athletics.

If athletics personnel suspect a student-athlete is pregnant, he or she may report their concerns to a member of the Sports Medicine staff, team physician, or university- designated representative trained in pregnancy and parenting support options. Teammates of pregnant student-athletes may report their concerns to a member of the Sports Medicine staff or team physician. Similar to other health issues, no athletics department personnel will publicly release personally identifiable health information about pregnancy without written timely authorization from the student-athlete.

No insurance coverage for pregnancy is provided by Eastern Kentucky University. EKU does not provide medical coverage for gynecologic and/or obstetric services not related to participation in athletics. It is the responsibility of the student-athlete to seek medical confirmation of pregnancy and to be responsible for all medical expenses related to testing or actual pregnancy and delivery

EKU Athletics Department Staff Handbook

TRANSGENDER STUDENT-ATHLETE PLAN The EKU Athletics Department and Sports Medicine Department strives to identify ways to ensure fair competition for all intercollegiate athletes and avoid discrimination against transgender student-athletes. This policy is based on recommendations in the report “On the Team: Equal Opportunities for Transgender Student-Athletes” compiled by the Women’s Sports Foundation and the National Center for Lesbian Rights and is in accordance with recommendations by the NCAA.

Transgender Student-Athletes who are Undergoing Hormone Treatment: 1. A male-to-female (MTF) transgender student-athlete who is taking medically prescribed hormone treatment related to gender transition may participate on a men’s team at any time but must complete one year of hormone treatment related to gender transition before competing on a women’s team. 2. A female-to-male (FTM) transgender student-athlete who is taking medically prescribed testosterone related to gender transition may not participate on a women’s team after beginning hormone treatment. The student-athlete may compete on a men’s team but also must request a medical exemption from the NCAA since testosterone is a banned substance prior to competing on a men’s team. 3. If a student-athlete is taking hormone treatment related to gender transition, the treatment must be monitored by a physician and the NCAA must receive regular reports about the student-athlete’s eligibility according to these guidelines.

Transgender Student- Athletes who are not Undergoing Hormone Treatment: 1. Any transgender student-athlete who is not taking hormone treatment related to gender transition may participate in sex-separated sports activities in accordance with his or her assigned birth gender. 2. A female-to-male transgender student-athlete who is not taking testosterone related to gender transition may participate on a men’s or women’s team. 3. A male-to-female transgender student-athlete who is not taking hormone treatments related to gender transition may compete only on a men’s team.

The Student-Athlete’s Responsibility 1. To avoid challenges to a transgender student’s participation during a sport season, a student-athlete who has completed, plans to initiate, or is in the process of taking hormones as part of a gender transition must submit a written request to participate on a sports team to the Athletics Director upon matriculation or when the decision to undergo hormonal treatment is made. The student-athlete must notify a member of the Sports Medicine staff in order to help facilitate the process and compliance with the NCAA. 2. The request must include a letter from the student’s physician documenting the student-athlete’s intention to transition or the student’s transition status if the process has already been initiated. The letter will also identify the prescribed hormonal treatment for the student’s gender transition and document the student’s testosterone.

EKU Athletics Department Staff Handbook

Sports Performance

For information on the department’s Sports Performance policy, please refer to the Sports Performance section of the current Student-Athlete Handbook.

EKU Athletics Department Staff Handbook Appendix A Organizational Chart

University President Michael Benson

Director of Athletics Stephen Lochmueller Development

Administractive Assistant/HR Tricia Brooks

University Club Sports Business Manager Sr. Associate AD Associate AD at Arlington Marketing Administrator Leslie Dunlap James Downer Mark Howard Todd Christian

Senior Women's Football Administrator Mark Elder Rachel Park

Women's Golf Sports Mike Whitson Administrator

Men's Golf Cheerleading Pat Stephens Beth Bruner

Dance Bettina Rogers

EKU Athletics Department Staff Handbook

Sr. Associate Athletics Sports Director Properties Marketing Bratzke Center James Downer

Director of Sport Performance Sports NCAA/OVC Compliance External Operations Reporting Jon-Michael Davis Kirk Moats Administrator

Compliance Communication Brandon Hannum Ticketing Soccer Coordinator Branding Championships Ryan Hartsell Grant Stepp Nick Flohre Dusty Ridner Kevin Britton

Sport Administrator Associate Comm Sport Administrator Men's Basketball M/W Tennis Director XC/T&F Dan McHale Rob Oertel Steve Fohl Rick Erdmann

Assistant Comm Colonel Club Coordinator Baseball Director Treka Adams Edwin Thompson Morgan Romans

Parking Digital Broadcast David Miller

Hall of Fame Karl Park

Associate Athletics Director Mark Howard

Sports Medicine Sports University Strategic Game Operations Jacob Ryan Administrator Liason Planning

Softball Football Jane Worthington Facilities

Volleyball Conferencing Basketball Lori Duncan & Events

Women's Basketball Capital Assist with Chrissy Roberts Construction Other Sports

Aramark & Coke

EKU Athletics Department Staff Handbook