Eastern Kentucky University Department of Intercollegiate Athletics 2017-18 Staff Handbook Revised 8/22/17 Table of Contents Page Introduction ................................................................................................................... 11 Department of Athletics Purpose ................................................................................... 11 Vision Statement ................................................................................................ 11 Mission Statement .............................................................................................. 11 Core Priorities ..................................................................................................... 11 Points of Guidance ............................................................................................. 12 Governing Authorities .................................................................................................... 12 Governing Body Affiliations................................................................................. 12 Board of Regents ................................................................................................ 12 University President ............................................................................................ 12 Director of Athletics ............................................................................................ 13 Faculty Athletics Representative ........................................................................ 13 University Title IX Coordinator ............................................................................ 13 University Athletics Committee ........................................................................... 13 Student-Athlete Advisory Committee .................................................................. 14 Policy Formulation .............................................................................................. 14 Sports Programs ........................................................................................................... 14 Men’s Sports....................................................................................................... 14 Women’s Sports ................................................................................................. 14 Responsibilities ............................................................................................................. 15 Ohio Valley Conference and National Collegiate Athletic Association ................ 15 Department of Intercollegiate Athletics ............................................................... 15 Coaching Staff .................................................................................................... 15 Head Coaches ......................................................................................... 15 Assistant Coaches ................................................................................... 16 Student-Athletes ................................................................................................. 16 Gender Equity ............................................................................................................... 16 Diversity ........................................................................................................................ 16 Personnel ...................................................................................................................... 16 Professional Conduct ......................................................................................... 16 Discrimination ..................................................................................................... 17 Harassment ........................................................................................................ 17 Sexual Harassment ............................................................................................ 17 Sportsmanship .................................................................................................... 17 Gambling ............................................................................................................ 17 Illegal Drugs........................................................................................................ 17 Tobacco Products ............................................................................................... 17 Management Team ............................................................................................ 17 Organizational Chart ........................................................................................... 18 Job Descriptions ................................................................................................. 18 Performance Evaluations ................................................................................... 18 Professional Development .................................................................................. 18 Position Search Procedures ............................................................................... 18 EKU Athletics Department Staff Handbook Outside Employment, Benefits and Promotions ................................................. 20 Apparel and Equipment Contracts ...................................................................... 20 Return of University Property…………………………………………………………20 Volunteer Chaplains ........................................................................................... 21 Background .............................................................................................. 21 Policy ....................................................................................................... 21 Day-to-Day Operations .................................................................................................. 23 Hours of Operation ............................................................................................. 23 Staff Communication .......................................................................................... 23 M Team Meetings .................................................................................... 23 Coaches Meetings ................................................................................... 23 All-Staff Meetings ..................................................................................... 23 E-mail ....................................................................................................... 23 Text Messaging ....................................................................................... 23 Mail Services ...................................................................................................... 24 Copy and Fax Services ...................................................................................... 24 Telephone Services ............................................................................................ 24 Land Lines ............................................................................................... 24 Mobile Telephones .................................................................................. 24 Computers .......................................................................................................... 25 Clerical Support .................................................................................................. 25 Key Distribution and Retrieval ............................................................................ 25 Procurement Card……………………………………………………………………..26 General Purchasing Guidelines………………………………………………………27 Compliance ................................................................................................................... 27 Budget ........................................................................................................................... 28 Financial Aid Policies .................................................................................................... 28 Athletically-Related Aid for Regular Academic Terms ........................................ 29 Meal Plans ............................................................................................... 29 Discontinued Sports ................................................................................. 29 Athletics Aid to Ineligible Student-Athletes ............................................... 29 Scholarship Reduction or Cancellation .................................................... 29 Athletically-Related Aid for Summer School ....................................................... 30 Athletically-Related Aid for Post-Eligible Student-Athletes ................................. 30 Student Assistance Fund .................................................................................... 31 Academics ..................................................................................................................... 31 Coach Responsibilities/No-Contact Policy .......................................................... 31 Permissible Activities ............................................................................... 32 Non-Permissible Activities ....................................................................... 32 Class Attendance Policy ..................................................................................... 33 Academic Advising and Tutoring ........................................................................ 33 Summer Orientation and Fall Semester Class Scheduling