Progress report 4 September 2020 1 Table of Contents Experience Chair — Norman Cates Vice Chair: Experience — Lynelle Howell Chairs’ Message ____________________________________________2 Business Chair — Kelly Buehler Vice Chair: Business — David Gallaher Exhibits Roundup __________________________________________4 Souvenir Books _____________________________________________7 Crew Services Division Head: Jenine Abarbanel Sir Julius Vogel Awards Packet Available _____________________8 Events Division Head: Mel Duncan Exhibits Division Head: Spike Masquerade Winners _______________________________________8 Facilities Division Head: Ben Yalow Big Heart Winners __________________________________________9 Finance Division Head: Andrew A Adams Information Technology Division Head: Grant Preston First Fandom Awards _______________________________________9 Member Services Division Head: PRK 2020 Sir Julius Vogel Award Winners _______________________10 Operational Services Division Heads: Rick Kovalcik & Sharon Sbarsky Platform Services Division Heads: Patty Wells & Randall Shepherd 1945 Retro Hugo Award winners ____________________________11 Programme Division Head: Jannie Shea 2020 Hugo Award winners _________________________________13 Promotions Division Head: Tom Whitmore Publications Division Head: Darusha Wehm 2022 Site Selection Finale __________________________________14 Registration Division Head: Lorain Clark Site Selection Results ______________________________________15 Tech Division Head: John Maizels WSFS Division Head: Colette H. Fozard Membership List ___________________________________________16 Cover photo by: Chris Stephenson “World Science Fiction Society”, “WSFS”, “World Science Fiction Convention”, “Worldcon”, “NASFIC” “Hugo Award”, the Hugo Award Logo, and the distinctive design of the Hugo Award Trophy Rocket are service marks of the World Science Fiction Society, an unincorporated literary society These heroes are: Jenine Abarbanel, Dave Agnew, Henry Balen, Chairs’ Message Fred Bauer, Tom Becker, Alan Bond, Clare Boothby, Ellen Boucher, Anna Bradley, Darin Briskman, Lorain Clark, Marian Kia Ora! Clements, Todd Dashoff, Ben Dobyns, Susannah Donovan, Steven Ensslen, Gadi Evron, Carl Fink, Anne Finke, Judy It was a 10-year journey Fletcher, Matthew Gray, Mel Harding-Shaw, Cassie Hart, from inception to Morgan Hazelwood, Lisa Hertel, Heather Rose Jones, Niamh completion, and we’re now Kearney, Melissa Kocias, Pat Maher, Belle McQuattie, Daria in the throes of winding Medved, Perry Middlemiss, Ben Nathan, Terry Neill, Alice Peng, CoNZealand down, so it’s Wendy Rahtz, Kate Richards, Dragos Ruiu, Kevin Samuels, Sam appropriate that we now Schenk, Kristin Seibert, Randy Shepherd, Matthew Shogren, take the time to thank all Marguerite Smith, Alan Stewart, Chloe Sutherland, Gail Terman, those who made it such a success. Alex Tischer, Jo Toon, Patty Wells, and Z! (Zee Bang). During the bidding process, Maree Pavletich went above Most of all, we want to thank the fans. Those who come and beyond, battling to ensure our bid parties were well together and give Worldcon its magic. Thanks to all of you. provisioned. There were the minutiae of customs forms, and A few stats: During the convention more than 430 shipping companies that only took cash, and customs forms. programme participants provided over 600 programme items We tip our hats to her! from more than 15 different time zones. Our inclusion We thank the committee who went along for a wild ride, initiatives brought in over 30 additional participants from even though we had no idea whether going virtual would indigenous, marginalised and historically underrepresented work. We thank our crew and many volunteers who stepped groups at Worldcon. We had approximately 1800 attendees in up and made crazy ideas actually work. Thanks to all of you each of Grenadine and Wordpress, and nearly 1700 in Discord, who took time to help in any of the many stages and forms of although not all attendees used all the services we had on CoNZealand. offer. We thank our fantastic Guests of Honour, Mercedes Thank you once again for exploring the virtual space of Lackey, Larry Dixon, Greg Broadmore and Rose Mitchell, and CoNZealand with us. our Toastmaster George R.R. Martin for making this journey through the stars with us. Kia kaha, Special thanks to the Heroes of CoNZealand. Those volunteers and partners who went above and beyond to hit Kelly Buehler and Norman Cates ridiculous deadlines and invent new ways of doing things. 2 Chicon2022_NewZealandFullPage copy.pdf 1 8/11/2020 4:26:13 PM chicon.org 3 On Thursday, we unveiled the 3D Virtual Exhibit Hall, and Exhibits Roundup each consecutive day we added more details. The Hall design was based on the original space, the TSB Bank Arena in The CoNZealand Exhibit Hall was accessed via the Hall-O-Deck, a Wellington. Our volunteer 3D modelers and software “Hall button on virtual.conzealand.nz, which would “beam” an builders” team did amazing work bringing the space to life, attendee to a page showing the Exhibit Hall map. with a layout close to our original plan. The 3D space was offered via a browser tab. After a brief wait for the space to load the first time, you could stroll the Art Show and Dealers Hall under the benevolent eye of our own colossal squid, viewing selected content from the 2D pages in a 3D environment. You could view the artwork on panels or a photo on a dealer's table, then click to open a new browser tab to see more art or merchandise. In the spirit of simplicity, everyone moving through the hall was represented by a CoNZealand name badge. In the spirit of fannish humour, each badge had a pair of Art by Jeanne Gomoll googly eyes. The Hall was hung with banners, and A Dealers Hall, Art Show, and Displays areas were on offer. Each decorated with two light dealer had a page (their “table”), and could display their wares as installations depicting the Southern Cross and the Pleiades, well as links to their usual websites. Each exhibiting artist had a both important to southern hemisphere navigators. gallery page. All this, as well as displays, were available via Dominating one wall — the wall closest to Shed 6 — was a browser. monster (envisioned by Greg Broadmore) stomping on The Exhibit Hall also had a modest presence in Discord, Wellington’s Lambton Quay. In place of the loading dock, the the convention's social space. Several text channels were set up far wall was graced by a colossal squid, one of the storied for Exhibit Hall announcements and artist and dealer chat and creatures of New Zealand. (Our storied squid was drawn for us these were used constantly throughout the convention. by Teddy Harvia.) 4 • Queen of Swords Press • Quentin Wilson Publishing • Silicon Valley Authors (curated by Valerie Frankel) • Skyboat Audiobooks • Stow Shirts • The Human Library Foundation • Tiger Maple Publishing • Twelfth Planet Press • Unusual Frequency • Vida Cruz Dealers List Thanks to our dealers, who joined our journey to explore the possibilities for a virtual Worldcon. You were true contributors — what is a Worldcon without dealers? • Andrew J Harvey • Bard & Jester • Celestial Cobbler • Fantaminals • Hunter Legacy Universe (Timothy Ellis) • IFWG Publishing • Ink Gasket • Laya Rose Art • NESFA Press • Odyssey Books • OffWorld Designs, Inc. • On Spec Magazine • Paper Road Press • Pegasus Pulp Publishing • Project Salomé 5 Our Exhibiting Artists Two displays — the Cool Cats and the Yarnbombing — were crowdsourced from our members. Thanks to all who 15 artists graced our Show. Each displayed their work in a gallery participated. In total we offered 44 pages of interesting, on a web page, and our artist team worked overtime to feature informative and entertaining content. It is so much more than a these artists a second time in the Art Show in our 3D Hall, where list, but here’s the list anyway: selected pieces from each artist were displayed. We’re grateful to • 2020 Hugo Award and the 1945 Retro Hugo Award Greg Broadmore for allowing us to also display his rayguns and a • A Brief History of the Sir Julius Vogel Award featured robot character from Dr. Grordbort’s in our 3D hall. • Cool Cats Continuous CoNZealand Collection • Fan Activities 1944-45 (including Hugo nominees) Greg Broadmore Sarah Clemens • Fan Funds Auction Road Show Larry Dixon Drakon Creative • FGoH Rose Mitchell Sara Felix Giovanna Fregni • First Fandom & the Big Heart Award Winners from the Fred Gambino John Harris Antipodes Mike Hinge Kathleen Jennings • From Auckland to New York City: Artist Mike Hinge (NZ Artist MonsterhedZ España Sheriff Making Good Overseas) Raymond VanTilburg Emma Weakley • Greg Broadmore Artist GoH Lisa Yount • Hugo Award History & Stories: More than Rockets • In Memoriam: NZ Fandom’s Guiding Stars • Misty and Larry’s Trippy Timeline Emma Weakley and Sarah Clemens tied in the • New Zealand SF&F Literature History voting for Best Artist. • NZ Fandom – 85 Years of Fanzines • NZ Libraries – Serving up SF While Living Through It • NZ Natcons 1979-2019 Voted Best Artwork was • Remembering Mervyn Barrett Giovanna Fregni’s The Last Tea • Rotsler Award Party. • SF&F Tiki Tour of New Zealand with Stamps • YarnBombing@CoNZealand! Fan 6 Souvenir Books Souvenir books have been posted to all attending and supporting members who did not choose “no paper pubs” for convention publications. They are still en route for many destinations. Note that only one book is sent per household, except under prior arrangement. We have limited supplies of additional books,