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COMMITTEE of the WHOLE MEETING Wednesday, May 15, 2019 Boardroom - 9848 Aberdeen Road, Coldstream, BC 1:00 P.M

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COMMITTEE of the WHOLE MEETING Wednesday, May 15, 2019 Boardroom - 9848 Aberdeen Road, Coldstream, BC 1:00 P.M REGIONAL DISTRICT OF NORTH OKANAGAN COMMITTEE OF THE WHOLE MEETING Wednesday, May 15, 2019 Boardroom - 9848 Aberdeen Road, Coldstream, BC 1:00 p.m. REGULAR AGENDA A. CALL MEETING TO ORDER B. APPROVAL OF AGENDA 1. Committee of the Whole - May 15, 2019 RECOMMENDATION 1 That the Agenda of the May 15, 2019 regular meeting of the Committee of the Whole be approved as presented. C. DELEGATIONS D. SPECIAL MEETING MATTERS 1. Waste Drywall Management at Diversion and Disposal Facilities • Staff report dated May 7, 2019 • Solid Waste PowerPoint Presentation RECOMMENDATION 2 Page 3 - 68 That it be recommended to the Board of Directors staff be directed to develop and implement a recycling program for all drywall cut ends generated by new construction activities received at the Greater Vernon Diversion and Disposal Facility on a full cost recovery basis. RECOMMENDATION 3 That it be recommended to the Board of Directors staff be directed to develop and implement an education program on how to dispose of waste drywall. Page 1 of 80 Committee of the Whole Agenda – Regular May 15, 2019 2. Yard and Garden Waste Management at Diversion & Disposal Facilities • Staff report dated May 7, 2019 RECOMMENDATION 4 Page 69 That the report dated May 7, 2019, titled Yard and Garden Waste Management at Diversion and Disposal Facilities be received for information. 3. Tipping Fees and Solid Waste Management Financial Guiding Principles • Staff report dated May 7, 2019 RECOMMENDATION 5 Page 74 - 80 That it be recommended to the Board of Directors staff be directed to amend the Municipal Solid Waste Management Bylaw to include a five year rates schedule and more simplified product categories. RECOMMENDATION 6 That it be recommended to the Board of Directors the Solid Waste Management Guiding Financial Principles be amended as presented in the report titled Tipping Fees and Solid Waste Management Guiding Financial Principles and dated May 7, 2019. E. RESOLUTION TO GO IN CAMERA RECOMMENDATION 7 That the regular meeting of the Committee of the Whole convene In Camera to deal with matters deemed closed to the public in accordance with the following paragraph of Section 90(1) of the Community Charter: (k) negotiations and related discussions respecting the proposed provision of a municipal service that are at their preliminary stages and that, in the view of the council, could reasonably be expected to harm the interests of the municipality if they were held in public. F. REPORT FROM IN CAMERA G. ADJOURNMENT Page 2 of 80 Committee of the Whole - Regular STAFF REPORT TO: Committee of the Whole File No: 4900.01.02 FROM: Community Services Date: May 7, 2019 SUBJECT: Waste Drywall Management at Diversion and Disposal Facilities RECOMMENDATION 1: That it be recommended to the Board of Directors that staff be directed to develop and implement a recycling program for all drywall cut ends generated by new construction activities received at the Greater Vernon Diversion and Disposal Facility on a full cost recovery basis. RECOMMENDATION 2: That it be recommended to the Board of Directors that staff be directed to develop and implement an education program on how to dispose of waste drywall. DISCUSSION: At their April 4, 2018 meeting the Board of Directors passed the following motions: That staff prepare and submit a recommendation to the Union of BC Municipalities requesting support to add Drywall to the Recycling Regulation list of products to be managed by producers under an Extended Producer Responsibility (EPR) program; and further That staff prepare and submit a letter to the BC Minister of Environment and Climate Change Strategy requesting Drywall be added to the Recycling Regulation as a product to be managed by producers under an EPR program; and further That the Waste Drywall Recycling and Disposal report dated April 18, 2018 be received as information. The attached letter to the Union of BC Municipalities (UBCM) dated May 9, 2018 describes in detail the history of waste drywall management in the RDNO and how the Province has been dealing with the issue (Attachment A). In June 2018 UBCM confirmed receipt of a resolution for their convention agenda from the RDNO regarding our request for support in an Extended Producer Responsibility Program for Drywall (Gypsum). The following resolution was endorsed at the 2018 UBCM Convention: Whereas the Regional District of North Okanagan has diverted over 1500 tonnes of drywall (gypsum) material per year over the last twelve years; Page 3 of 80 Committee of the Whole - Regular Report to: Committee of the Whole File No.: 4900.01.02 From: Community Services Date: May 7, 2019 Re: Drywall Management at Diversion and Disposal Facilities Page 2 of 6 And whereas recycling companies will no longer accept waste drywall (gypsum) due to Work Safe BC concerns with asbestos content, causing significant operational issues at Recycling and Disposal Facilities; And whereas the British Columbia Recycling Regulation requires producers to be responsible for end of life of their products: Therefore be it resolved that UBCM request the Ministry of Environment & Climate Change Strategy amend the British Columbia Recycling Regulation to include drywall (gypsum), under a new schedule called Construction and Demolition Materials. A letter was also sent to the Ministry of Environment and Climate Change Strategy (BC Env) on May 9, 2018. Their response is attached to this report (Attachment B). In November and December 2018 staff issued a Request for Quotation and proceeded with the burial of all of the drywall stockpiled at the GVDDF due to issues related to the potential presence of asbestos containing material in the mixed waste drywall stockpile. The quantity disposed was approximately 4,660 cubic metres from three separate stockpiles (based on a drone survey) at a cost of $39,375. The purpose of this report is to receive further direction from the Board of Directors on management of waste drywall received at RDNO Diversion and Disposal Facilities (DDF). All new drywall cut ends are currently stockpiled at the GVDDF only. All other waste drywall received at the GVDDF, the Armstrong/Spallumcheen Diversion and Disposal Facility (ASDDF) and the Lumby Diversion and Disposal Facility (LDDF) is currently being buried. Management objectives are the following: 1. Minimize environmental impacts (Hydrogen Sulphide Gas emissions) 2. Maximize diversion (extend the life of RDNO DDFs) 3. Minimize illegal dumping of drywall 4. Minimize exposure to friable asbestos in old drywall (maintain worker and public safety) 5. Minimize customer confusion with respect to sorting and separating prior to delivery to a DDF 6. Minimize administration time and cost 7. Collect a fair and reasonable recycling and disposal fee. Waste Drywall Generation and On-Site Management Waste drywall is generated through various activities in the RDNO: construction, renovation and demolition of residential, commercial, industrial and institutional structures. During new construction, waste drywall cut ends are generated and are considered to be asbestos free (assuming new drywall is used in new construction). During renovation or demolition, waste drywall is generated that may potentially be older than 1990. Post 1990 waste drywall is considered asbestos free but it can be difficult, time consuming and expensive to accurately determine the age of the waste drywall removed from older structures due to coverings such as paint and wallpaper. Drywall boards are date stamped indicating when they were manufactured. The DDFs receive and charge tipping fees for waste drywall under a number of product categories: a. Properly Contained in 6 mil poly bags coming from a structure that has been tested for the presence of asbestos and has undergone professional abatement (disposal requires pre- approval by the DDF Operations Manager) Diversion and Disposal Fee = $174/tonne – Controlled Waste Page 4 of 80 Committee of the Whole - Regular Report to: Committee of the Whole File No.: 4900.01.02 From: Community Services Date: May 7, 2019 Re: Drywall Management at Diversion and Disposal Facilities Page 3 of 6 b. Separated in a self-haul or commercial load (waste drywall of unknown age, has not been tested for presence of asbestos, potentially contains asbestos and is buried following safe work procedures) Diversion and Disposal Fee = $135/tonne – Drywall c. Mixed in a self-haul or commercial load (waste drywall of unknown age, has not been tested for presence of asbestos, potentially contains asbestos and is buried following safe work procedures when presence noted by operator) Diversion and Disposal Fee = $100/tonne – Refuse (when mixed in a refuse load) $202/tonne – Construction and Demolition Waste (when mixed in a construction and demolition load). The above application of diversion and disposal fees depends on what the DDF customer discloses to the Scale Attendant with respect to the nature of their load (if tarped/covered), what the Scale Attendant is able to observe and whether or not the load is manifested and has been pre-approved for disposal. According to Work Safe BC and workers involved in demolition activities, the handling of any material that may contain asbestos must be done in accordance with hazardous waste and work safe regulations, which can include a hazardous materials assessment of the structure and subsequent abatement (if hazardous materials are present) by qualified professionals. Prior to demolition activities it is common for the contractors hired by the owner to require the owner have the structure assessed so as not to put their workers at risk. It is rare for building owners doing the work themselves to assess the hazards prior to generating the waste. It is this latter activity that generates loads of waste materials that have an unknown risk associated, and which have made it necessary for landfill and transfer station owners in the last three years to change the way they manage these materials on site.
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