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RAMSEY UPWOOD AND GREAT RAVELEY INTERNAL DRAINAGE BOARD At a Meeting of the Ramsey Upwood and Great Raveley Internal Drainage Board held at the Old Nene Golf and Country Club, Ramsey on Thursday the 9th January 2020 PRESENT A C Roberts Esq (Chairman) J I Edwards Esq A Butler Esq C W Pickard Esq J R Clarke Esq C P Wilkinson Esq Mr Robert Hill (representing the Clerk to the Board) and Mr Leo Butler (District Officer) were in attendance. Apologies for absence Apologies for absence were received from T F Bedford Esq, R Blackhurst Esq and S J Corney Esq. B.1174 Declarations of Interest Mr Hill reminded Members of the importance of declaring an interest in any matter included in today’s agenda that involved or was likely to affect any individual on the Board. B.1175 Confirmation of Minutes RESOLVED That the Minutes of the Meeting of the Board held on the 16th May 2019 are recorded correctly and that they be confirmed and signed. B.1176 Death of Mr G S Halden The Chairman referred to the death of Mr Stephen Halden on the 4th December 2019 and that he had been a Member of the Board since the 5th January 2006. Members stood in silence as a mark of respect for Mr Halden. RESOLVED That the Board's appreciation of the services rendered by Mr Halden be recorded in the minutes. B.1177 Water Transfer Licencing Further to minute B.1081, Mr Hill reported that the relevant licences have been applied for for the MLC and associated Boards and that these were due to be validated before the end of December 2019 and then the EA have 3 further years to determine them. He also advised that it F:\Admin\BrendaM\Word\rugr\mins\9.1.20 was worth noting that the EA have confirmed that only MLC system to IDB transfers do not require a separate licence. B.1178 Damage to Bank Close to Point 54 Further to minute B.1137(3), Mr Hill reported that there had been difficulty in properly identifying the owner/occupier of the land concerned and consequently no letter had been sent at this time. He suggested that a map be forwarded to the District Officer to assist in identifying the exact section and then the required letter could be sent. RESOLVED That the Clerk liaise with the District Officer to identify the owner/occupier and that a letter be sent requiring them to remove the rubbish from the watercourse and erect a temporary fence to stop animals from causing further damage to the bank. B.1179 Use of Droves Claimed by the Board Further to minute B.1143, Mr Hill reported that there had been no further progress with Cambridgeshire County Council concerning the responsibility for the maintenance of the Droves. The Chairman reported that he had instructed for a replacement ‘horse friendly’ gate to be manufactured and that he would follow this up to get it installed, after which he would monitor the position for the possible installation of other gates within the District. B.1180 Contravention of Byelaws Further to minute B.1145, Mr Hill reported that, following the last meeting of the Board, a further letter had been sent concerning the removal of the fence and it was understood that the fence had now been removed. The District Officer confirmed that this was the case. B.1181 Drain Adjacent to Tesco's at Point 28 Further to minute B.1146, Mr Hill reported that the Middle Level Commissioners’ Mechanical and Electrical Engineer had been on-site to take technical details of the pump and had been able to calculate that the pump was ‘over producing significantly’ from the original specifications approved by the Board. Following this the Middle Level Commissioners’ Solicitor had sent an email, dated 15th November 2019, detailing this to the Chairman and requesting further instructions from the Board. The Chairman reported that he had spoken with the Solicitor and it had been recommended not to require the pump to be removed/replaced but for the additional flows to be calculated and an invoice raised for Tesco’s to pay the additional commuted amount to deal with the additional water being pumped into the Board’s system and that he had instructed for this course of action to be taken. In response to the Chairman, Mr Hill confirmed that an invoice had not been raised, at this time. F:\Admin\BrendaM\Word\rugr\mins\9.1.20 RESOLVED That an invoice be raised to Tesco’s for the additional water being pumped into the Board’s system. B.1182 Cadent Gas Further to minute B.1148, the Chairman reported that Cadent Gas had reviewed their initial proposal to pipe and fill 100m of District watercourse and now propose to carry out a less expensive scheme to install a 900mm diameter pipe through the brick arch culvert under the road and extend it downstream to just past the gas main, sheet piling along the watercourse adjacent to the property. He reported that the Board’s programmed drain maintenance works on the Catchwater in this area had been postponed this year to allow Cadent Gas to carry out their works and it was currently proposed for them to complete the works by the end of their financial year. Mr Hill reported that the Consulting Engineer had confirmed that Cadent Gas had recently been informed that they would require planning permission for the works and were in the process of making the required application. B.1183 Unconsented fence – Point 76 Further to minute B.1149, Mr Hill reported that a letter had been sent and the fence was currently being removed from the Byelaw distance. The District Officer reported that the owner was currently in the process of re-aligning the fence line in accordance with the Board’s requirements. The Chairman reported that although not fully completed, he was satisfied that positive action was being taken to fully comply with the Board’s requirements. Mr Pickard raised concerns that the matter had still not been fully resolved and queried if the Board should be taking further action in relation to this. The Chairman reported that he was satisfied that action was being taken and he did not consider it necessary for the Board to become further involved at this time. RESOLVED That the matter be reviewed at the next meeting of the Board. B.1184 Damage to security fencing at New Fen Pumping Station Further to minute B.1150, the Chairman reported that, following the last meeting of the Board, he had been in contact with Cambridge Water and that they had subsequently been on site to lift, level and re-site the fence and that the works had been completed to the satisfaction of himself and the District Officer. B.1185 Clerk's Report Mr Hill advised:- i) Middle Level Commissioners and Administered Boards Chairs Meeting th That a fourth Chair’s Meeting was held on the 26 November 2019. F:\Admin\BrendaM\Word\rugr\mins\9.1.20 The meeting commenced with a presentation with slides covering the lottery funded ‘Fens Biosphere’ bid. This UNESCO designation would have no statutory backing but instead aims to draw attention to the unique nature of the area. Good practice sharing would be facilitated and a framework of support for positive action developed. The idea is to frame the application around the Cambridgeshire peat lands and the IDB districts which provide a network of interconnecting watercourses. As this designation would not lead to a set of actions which would be enforced but could have a positive impact on the area the Board were asked (at this stage) to consider giving its approval in principle to the bid. RESOLVED That the Board approve in principle Health and Safety discussions followed and it was agreed that the new arrangement with Cope Safety Management was working well. The future vision for the MLC and IDBs was discussed and is covered as a separate agenda item. On member training, after discussion, it was agreed that members would benefit from training on ‘communications and engagement’ as it was felt that Boards generally had challenges in getting messages across to the public. The only other item covered in any detail was in relation to Board agendas and minutes. It was resolved that the Chairs supported the move to reducing the amount of paper leaving the MLC offices and it was also agreed, for reasons of efficiency, that Chairs be provided with an action points list as soon as practical after the meetings but in advance of issuing draft minutes. ii) Association of Drainage Authorities a) Annual Conference That the 82nd Annual Conference of the Association had been held at the ICE building in Westminster on Wednesday 13th November 2019. The conference was very well attended and the speakers this year were:- Stuart Roberts - Vice President National Farmers’ Union – an arable and livestock farmer who has also worked for Defra and Flood Standards Agency – who shared his views on the need for more radical and bold thinking on flood risk management and the supply of water for agriculture. Bryan Curtis – Chair Coastal Group Network – Chartered Engineer and a member of CIWEM and ICE. Bryan is Chairman of the Coastal Group Network. This is a network of Councils, Ports, Government bodies who provide a collective voice for the coast and management of the shoreline. Robin Price – Interim Managing Director – Water Resources East (WRE) Water Resources East is a partnership from a wide range of industries including water energy, retail, the environment, land management and agriculture who are working in collaboration to manage the number of significant risks to the future supply of water in F:\Admin\BrendaM\Word\rugr\mins\9.1.20 the East of England.