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Regular Meeting of Council Council Chambers Municipal Office Tuesday, August 4, 2020

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Regular Meeting of Council Council Chambers Municipal Office Tuesday, August 4, 2020 REGULAR MEETING OF COUNCIL COUNCIL CHAMBERS MUNICIPAL OFFICE TUESDAY, AUGUST 4, 2020. 6:00 P.M. AGENDA Page 1. Opening of Meeting a) Moment of Silence b) Adoption of Agenda c) Disclosure of Interest 5 - 20 d) Minutes of Previous Meeting(s) - June 16th, 2020, June 22nd, 2020, June 23rd, 2020, July 29th, 2020 e) Business Arising from Minutes of Previous Meeting(s) 2. Delegations/Deputations 3. Report of Municipal Officers 21 - 23 a) Public Works Manager J. McCarthy - Gravel Tender Results 24 - 28 b) Clerk Administrator J. Ralph - Reopening 29 - 30 c) Clerk Administrator J. Ralph - Rosedale Hall Painting 31 d) Clerk Administrator J. Ralph - Main Street Funding Update 32 - 33 e) Clerk Administrator J. Ralph - IT Services Review 34 - 39 f) Clerk Administrator J. Ralph - Pound Services Contract 40 g) Clerk Administrator J. Ralph - iCompass Contract 41 - 42 h) Clerk Administrator J. Ralph - Hangar Lease Agreements 43 - 44 i) Fire Chief M. Greer - Burn Bylaw Amendment Page 1 of 183 4. Reports of Committees 45 - 52 a) Committee of the Whole - June 16th, 2020, July 16th, 2020 5. Petitions 6. By-laws 53 a) Bylaw 3785-2020 - Amend Open Air Burning Bylaw 54 - 58 b) Bylaw 3786-2020 - iCompass Contract 59 - 64 c) Bylaw 3787-2020 - Approve Airport Hangar Lease 7. Motion & Notice of Motion 8. Correspondence Action Items 65 a) Giancarlo Brun del Re - Site Plan Fee Request 66 - 82 b) Internet Connectivity/Broadband Information Information Items 83 - 90 a) Lanark County - Media Releases 91 - 95 b) MMAH - Various Announcements 96 - 104 c) Various Municipalities - Long Term Care Homes 105 - 123 d) RVCA - Annual Updates and Board Minutes 124 - 125 e) Town of Bracebridge - Financial Assistance for COVID-19 126 - 130 f) Ontario Barn Preservation - Advocacy Letter 131 - 132 g) 2020 Fire Chief of the Year - Award 133 - 134 h) Leeds, Grenville and Lanark Health Unit - June 18th Page 2 of 183 Meeting Summary 135 - 136 i) Municipality of Chatham-Kent - Emancipation Day Resolution 137 j) Ministry of the Environment, Conservation and Parks - Changes to the Hazardous Waste Reporting 138 - 143 k) Various Municipalities - Universal Basic Income 144 - 147 l) Township of Perth South - Farm Property Tax Rate Program 148 - 149 m) MTO - Off-Road Vehicle Announcement 150 - 152 n) Ministry of the Environment - Environmental Assessment Act Changes 153 - 155 o) Various Municipalities - COVID-19 Assistance 156 - 157 p) Ministry of the Solicitor General - Reopening Ontario Act 158 - 162 q) Ontario Ombudsman - Annual Report 163 r) Enbridge Gas - Rate Increase Notice 164 - 165 s) County of Leeds Grenville - Official Plan Amendment 166 - 167 t) Township of Puslinch - Aggregate Assessment 168 - 173 u) Municipality of Chatham-Kent - Alzheimer Society Support 174 - 175 v) AMO - Blue Box Program Resolution Response 176 - 177 w) Town of Kingsville - Rent Assistance Program Request Page 3 of 183 178 - 180 x) Town of Amherstburg - ICIP Resolution 181 - 182 y) Town of Gore Bay - OPP Diversity Training 9. Unfinished Business/Other Business 10. In Camera a) That this Council, moves into closed session as per S.239 of the Municipal Act S.O. 2001 c.25 in order to address: (b) personal matters about an identifiable individual, including municipal or local board employees; More specifically, Clerk Administrator update and Performance Evaluation. 11. Adjournment 183 a) Confirm Bylaw Page 4 of 183 REGULAR MEETING OF COUNCIL COUNCIL CHAMBERS MUNICIPAL OFFICE TUESDAY, JUNE 16TH, 2020 AT 6:00 PM Reeve B. Dobson, Deputy Reeve K. Van Der Meer, PRESENT: Councillor J. Carroll, Councillor K. Jennings, (ELECTRONICALLY) Councillor I. Streight ABSENT: None Clerk Administrator J. Ralph, Public Works STAFF: Manager J. McCarthy, Fire Chief M. Greer PUBLIC: None (Livestreamed) PRESS: None 1. Opening of Meeting a) Moment of Silence b) Adoption of Agenda Reeve Dobson noted that the question period does not have a specific policy, but that the public is welcome to ask questions. Staff may answer the question, and the public can specify if they want that question asked at Council. MOVED BY: K. Jennings RESOLUTION NO: 124-2020 SECONDED BY: J. Carroll DATE: June 16, 2020 That Council agree to move item(s) 8. a), f), g) from Information Items to Action Items for discussion. CARRIED MOVED BY: K. Jennings RESOLUTION NO: 125-2020 SECONDED BY: K. Van Der Meer DATE: June 16, 2020 That the Regular Meeting of Council agenda dated June 16th, 2020 be approved as amended. CARRIED c) Disclosure of Interest Minutes of Previous Meeting(s) - June 16th, 2020, June 22nd, 2020, June ... Page 5 of 183 Page 1 of 7 d) Minutes of Previous Meeting(s) - June 2nd, 2020 MOVED BY: J. Carroll RESOLUTION NO: 126-2020 SECONDED BY: I. Streight DATE: June 16, 2020 That the minutes of the regular meeting of June 2nd, 2020 be approved as circulated. CARRIED e) Business Arising from Minutes of Previous Meeting(s) 2. Delegations/Deputations 3. Report of Municipal Officers a) Clerk Administrator J. Ralph - Official Plan Review Council discussed including feedback from the developers to the Official Plan discussion. MOVED BY: J. Carroll RESOLUTION NO: 127-2020 SECONDED BY: I. Streight DATE: June 16, 2020 That Council receive the following report: a) Clerk Administrator J. Ralph – OP Review And that the following be approved: a) That Council award the Official Plan Review contract to JP2G for $14,925 plus HST. CARRIED b) Public Works Manager J. McCarthy - Final Roads Needs Study Council and staff discussed the roads needs study. It was noted that in future planning activities like the asset management plan and strategic plan that Council can establish priorities for funding applications for the larger road projects. Council provided staff direction to provide a report with updated traffic counts and the traffic sign rotation. MOVED BY: K. Van Der Meer RESOLUTION NO: 128-2020 SECONDED BY: I. Streight DATE: June 16, 2020 Minutes of Previous Meeting(s) - June 16th, 2020, June 22nd, 2020, June ... Page 6 of 183 Page 2 of 7 That Council receive the following report: b) Public Works Manager J. McCarthy – 2019 Roads Needs Study Report And that the following be approved: b) That Council adopt the 2019/2020 Roads Needs Study. CARRIED c) Public Works Manager J. McCarthy - Loose Top Gravel Program Council and staff discussed the addition of gravel alongside the paved roads. Council discussed developing a tender template that has a minimum or set amount of gravel that could be expanded if Council wanted to add more. Council directed staff to bring forward a report regarding the Boundary Road Agreement with the Township of Beckwith and other boundary road agreements. MOVED BY: K. Jennings RESOLUTION NO: 129-2020 SECONDED BY: K. Van Der Meer DATE: June 16, 2020 That the motion be amended to remove McLachlin and add: That Council direct staff to delay payment to and bring forward information related to McLachlin road stone. CARRIED MOVED BY: J. Carroll RESOLUTION NO: 130-2020 SECONDED BY: K. Jennings DATE: June 16, 2020 That Council receive the following report: c) Public Works Manager J. McCarthy – Loose Top Maintenance Program And that the following be approved: c) THAT Council direct staff to move forward with the loose top maintenance program as recommended in the Roads Need Study (RNS) and by staff and demonstrated in the attached spreadsheet. Minutes of Previous Meeting(s) - June 16th, 2020, June 22nd, 2020, June ... Page 7 of 183 Page 3 of 7 AND THAT Staff tender for gravel as indicated in the table for both 2021 and 2022 in the gravel maintenance program. Thereby, providing the most cost effective price per tonne of gravel. AND THAT Council direct staff to move forward with McGuire and Richardson in 2020 for additional gravel and calcium. AND THAT Council direct staff to delay payment for McLachlin and to and bring forward information related to McLachlin road stone. CARRIED 4. Reports of Committees a) Committee of the Whole - June 2nd, 2020 MOVED BY: K. Jennings RESOLUTION NO: 131-2020 SECONDED BY: K. Van Der Meer DATE: June 16, 2020 That Council approve the minutes of the Meeting of Committee of the Whole meeting of June 2nd, 2020 and approve the recommendations contained within. CARRIED 5. Petitions 6. By-laws 7. Motion & Notice of Motion a) That Council direct staff to schedule a special meeting of Council for the last week of June to discuss the Public Works Manager job description due to an upcoming vacancy. Council provided consensus for scheduling the meeting on June 22nd, 2020 at 6pm. MOVED BY: K. Jennings RESOLUTION NO: 132-2020 SECONDED BY: I. Streight DATE: June 16, 2020 That Council direct staff to schedule a special meeting of Council for the last week of June to discuss the Public Works Manager job description due to an upcoming vacancy. CARRIED Minutes of Previous Meeting(s) - June 16th, 2020, June 22nd, 2020, June ... Page 8 of 183 Page 4 of 7 b) WHEREAS The Federal Government has committed additional funds to municipalities across Ontario to manage the COVID-19 crisis; AND WHEREAS the Ontario provincial government has frozen assessment growth revenue in 2021 for all municipalities; AND WHEREAS all municipalities must continue to provide services to all residents including infrastructure, fire, police, and water and wastewater and more; AND WHEREAS small, rural municipalities typically have far less population density than cities to fund those services, and typically receive far less funding from the provincial and federal governments; AND WHEREAS small, rural municipalities play an essential role in local job creation during infrastructure projects; NOW THEREFORE it be resolved that the Township of Montague requests the Federal and provincial government provide additional funding to small and rural municipalities across the Country to address the COVID-19 crisis, AND THEREFORE that the federal and provincial government recognize the importance of small rural municipalities by implementing permanent additional funding.
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