REGULAR MEETING OF COUNCIL COUNCIL CHAMBERS MUNICIPAL OFFICE TUESDAY, AUGUST 4, 2020. 6:00 P.M. AGENDA
Page 1. Opening of Meeting
a) Moment of Silence
b) Adoption of Agenda
c) Disclosure of Interest
5 - 20 d) Minutes of Previous Meeting(s) - June 16th, 2020, June 22nd, 2020, June 23rd, 2020, July 29th, 2020
e) Business Arising from Minutes of Previous Meeting(s) 2. Delegations/Deputations 3. Report of Municipal Officers
21 - 23 a) Public Works Manager J. McCarthy - Gravel Tender Results
24 - 28 b) Clerk Administrator J. Ralph - Reopening
29 - 30 c) Clerk Administrator J. Ralph - Rosedale Hall Painting
31 d) Clerk Administrator J. Ralph - Main Street Funding Update
32 - 33 e) Clerk Administrator J. Ralph - IT Services Review
34 - 39 f) Clerk Administrator J. Ralph - Pound Services Contract
40 g) Clerk Administrator J. Ralph - iCompass Contract
41 - 42 h) Clerk Administrator J. Ralph - Hangar Lease Agreements
43 - 44 i) Fire Chief M. Greer - Burn Bylaw Amendment
Page 1 of 183
4. Reports of Committees
45 - 52 a) Committee of the Whole - June 16th, 2020, July 16th, 2020
5. Petitions 6. By-laws
53 a) Bylaw 3785-2020 - Amend Open Air Burning Bylaw
54 - 58 b) Bylaw 3786-2020 - iCompass Contract
59 - 64 c) Bylaw 3787-2020 - Approve Airport Hangar Lease
7. Motion & Notice of Motion 8. Correspondence Action Items
65 a) Giancarlo Brun del Re - Site Plan Fee Request
66 - 82 b) Internet Connectivity/Broadband Information
Information Items
83 - 90 a) Lanark County - Media Releases
91 - 95 b) MMAH - Various Announcements
96 - 104 c) Various Municipalities - Long Term Care Homes
105 - 123 d) RVCA - Annual Updates and Board Minutes
124 - 125 e) Town of Bracebridge - Financial Assistance for COVID-19
126 - 130 f) Ontario Barn Preservation - Advocacy Letter
131 - 132 g) 2020 Fire Chief of the Year - Award
133 - 134 h) Leeds, Grenville and Lanark Health Unit - June 18th
Page 2 of 183
Meeting Summary
135 - 136 i) Municipality of Chatham-Kent - Emancipation Day Resolution
137 j) Ministry of the Environment, Conservation and Parks - Changes to the Hazardous Waste Reporting
138 - 143 k) Various Municipalities - Universal Basic Income
144 - 147 l) Township of Perth South - Farm Property Tax Rate Program
148 - 149 m) MTO - Off-Road Vehicle Announcement
150 - 152 n) Ministry of the Environment - Environmental Assessment Act Changes
153 - 155 o) Various Municipalities - COVID-19 Assistance
156 - 157 p) Ministry of the Solicitor General - Reopening Ontario Act
158 - 162 q) Ontario Ombudsman - Annual Report
163 r) Enbridge Gas - Rate Increase Notice
164 - 165 s) County of Leeds Grenville - Official Plan Amendment
166 - 167 t) Township of Puslinch - Aggregate Assessment
168 - 173 u) Municipality of Chatham-Kent - Alzheimer Society Support
174 - 175 v) AMO - Blue Box Program Resolution Response
176 - 177 w) Town of Kingsville - Rent Assistance Program Request
Page 3 of 183
178 - 180 x) Town of Amherstburg - ICIP Resolution
181 - 182 y) Town of Gore Bay - OPP Diversity Training
9. Unfinished Business/Other Business 10. In Camera
a) That this Council, moves into closed session as per S.239 of the Municipal Act S.O. 2001 c.25 in order to address:
(b) personal matters about an identifiable individual, including municipal or local board employees;
More specifically, Clerk Administrator update and Performance Evaluation. 11. Adjournment
183 a) Confirm Bylaw
Page 4 of 183
REGULAR MEETING OF COUNCIL COUNCIL CHAMBERS MUNICIPAL OFFICE TUESDAY, JUNE 16TH, 2020 AT 6:00 PM
Reeve B. Dobson, Deputy Reeve K. Van Der Meer, PRESENT: Councillor J. Carroll, Councillor K. Jennings, (ELECTRONICALLY) Councillor I. Streight
ABSENT: None
Clerk Administrator J. Ralph, Public Works STAFF: Manager J. McCarthy, Fire Chief M. Greer
PUBLIC: None (Livestreamed)
PRESS: None
1. Opening of Meeting
a) Moment of Silence
b) Adoption of Agenda
Reeve Dobson noted that the question period does not have a specific policy, but that the public is welcome to ask questions. Staff may answer the question, and the public can specify if they want that question asked at Council.
MOVED BY: K. Jennings RESOLUTION NO: 124-2020 SECONDED BY: J. Carroll DATE: June 16, 2020
That Council agree to move item(s) 8. a), f), g) from Information Items to Action Items for discussion. CARRIED
MOVED BY: K. Jennings RESOLUTION NO: 125-2020 SECONDED BY: K. Van Der Meer DATE: June 16, 2020
That the Regular Meeting of Council agenda dated June 16th, 2020 be approved as amended. CARRIED
c) Disclosure of Interest
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d) Minutes of Previous Meeting(s) - June 2nd, 2020
MOVED BY: J. Carroll RESOLUTION NO: 126-2020 SECONDED BY: I. Streight DATE: June 16, 2020
That the minutes of the regular meeting of June 2nd, 2020 be approved as circulated. CARRIED
e) Business Arising from Minutes of Previous Meeting(s)
2. Delegations/Deputations
3. Report of Municipal Officers
a) Clerk Administrator J. Ralph - Official Plan Review
Council discussed including feedback from the developers to the Official Plan discussion.
MOVED BY: J. Carroll RESOLUTION NO: 127-2020 SECONDED BY: I. Streight DATE: June 16, 2020
That Council receive the following report:
a) Clerk Administrator J. Ralph – OP Review
And that the following be approved:
a) That Council award the Official Plan Review contract to JP2G for $14,925 plus HST. CARRIED
b) Public Works Manager J. McCarthy - Final Roads Needs Study
Council and staff discussed the roads needs study. It was noted that in future planning activities like the asset management plan and strategic plan that Council can establish priorities for funding applications for the larger road projects.
Council provided staff direction to provide a report with updated traffic counts and the traffic sign rotation.
MOVED BY: K. Van Der Meer RESOLUTION NO: 128-2020 SECONDED BY: I. Streight DATE: June 16, 2020
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That Council receive the following report:
b) Public Works Manager J. McCarthy – 2019 Roads Needs Study Report
And that the following be approved:
b) That Council adopt the 2019/2020 Roads Needs Study. CARRIED
c) Public Works Manager J. McCarthy - Loose Top Gravel Program
Council and staff discussed the addition of gravel alongside the paved roads. Council discussed developing a tender template that has a minimum or set amount of gravel that could be expanded if Council wanted to add more.
Council directed staff to bring forward a report regarding the Boundary Road Agreement with the Township of Beckwith and other boundary road agreements.
MOVED BY: K. Jennings RESOLUTION NO: 129-2020 SECONDED BY: K. Van Der Meer DATE: June 16, 2020
That the motion be amended to remove McLachlin and add: That Council direct staff to delay payment to and bring forward information related to McLachlin road stone. CARRIED
MOVED BY: J. Carroll RESOLUTION NO: 130-2020 SECONDED BY: K. Jennings DATE: June 16, 2020
That Council receive the following report:
c) Public Works Manager J. McCarthy – Loose Top Maintenance Program
And that the following be approved:
c) THAT Council direct staff to move forward with the loose top maintenance program as recommended in the Roads Need Study (RNS) and by staff and demonstrated in the attached spreadsheet.
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AND THAT Staff tender for gravel as indicated in the table for both 2021 and 2022 in the gravel maintenance program. Thereby, providing the most cost effective price per tonne of gravel.
AND THAT Council direct staff to move forward with McGuire and Richardson in 2020 for additional gravel and calcium.
AND THAT Council direct staff to delay payment for McLachlin and to and bring forward information related to McLachlin road stone. CARRIED
4. Reports of Committees
a) Committee of the Whole - June 2nd, 2020
MOVED BY: K. Jennings RESOLUTION NO: 131-2020 SECONDED BY: K. Van Der Meer DATE: June 16, 2020
That Council approve the minutes of the Meeting of Committee of the Whole meeting of June 2nd, 2020 and approve the recommendations contained within. CARRIED
5. Petitions
6. By-laws
7. Motion & Notice of Motion
a) That Council direct staff to schedule a special meeting of Council for the last week of June to discuss the Public Works Manager job description due to an upcoming vacancy.
Council provided consensus for scheduling the meeting on June 22nd, 2020 at 6pm.
MOVED BY: K. Jennings RESOLUTION NO: 132-2020 SECONDED BY: I. Streight DATE: June 16, 2020
That Council direct staff to schedule a special meeting of Council for the last week of June to discuss the Public Works Manager job description due to an upcoming vacancy. CARRIED
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b) WHEREAS The Federal Government has committed additional funds to municipalities across Ontario to manage the COVID-19 crisis;
AND WHEREAS the Ontario provincial government has frozen assessment growth revenue in 2021 for all municipalities;
AND WHEREAS all municipalities must continue to provide services to all residents including infrastructure, fire, police, and water and wastewater and more;
AND WHEREAS small, rural municipalities typically have far less population density than cities to fund those services, and typically receive far less funding from the provincial and federal governments;
AND WHEREAS small, rural municipalities play an essential role in local job creation during infrastructure projects;
NOW THEREFORE it be resolved that the Township of Montague requests the Federal and provincial government provide additional funding to small and rural municipalities across the Country to address the COVID-19 crisis,
AND THEREFORE that the federal and provincial government recognize the importance of small rural municipalities by implementing permanent additional funding.
Council directed staff to send the resolution to AMO, MP, MPP, FCM and all municipalities.
MOVED BY: J. Carroll RESOLUTION NO: 133-2020 SECONDED BY: K. Van Der Meer DATE: June 16, 2020
That the motion be amended to remove the last paragraph. CARRIED
MOVED BY: J. Carroll RESOLUTION NO: 134-2020 SECONDED BY: I. Streight DATE: June 16, 2020
WHEREAS The Federal Government has committed additional funds to municipalities across Ontario to manage the COVID-19 crisis;
AND WHEREAS the Ontario provincial government has frozen assessment growth revenue in 2021 for all municipalities;
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AND WHEREAS all municipalities must continue to provide services to all residents including infrastructure, fire, police, and water and wastewater and more;
AND WHEREAS small, rural municipalities typically have far less population density than cities to fund those services, and typically receive far less funding from the provincial and federal governments;
AND WHEREAS small, rural municipalities play an essential role in local job creation during infrastructure projects;
NOW THEREFORE it be resolved that the Township of Montague requests the Federal and provincial government provide additional funding to small and rural municipalities across the Country to address the COVID-19 crisis. CARRIED
8. Correspondence
Action Items
Township of Billings - Federal Relief for Property Taxation
Councillor Carroll noted that other municipalities have supported the resolution.
Township of Puslinch - Farm Property Class Tax Rate Resolution
Council deferred this motion and directed staff to look into the issue and provide additional information.
Lanark County - Vegetation Management Plan Update
Reeve Dobson noted the plan from the County. Council provided consensus to have staff to bring forward a report related to the improvement along the roads related to noxious weeds.
Information Items
AMO - Call for Delegations
Town of Fort Erie - Essential Workers Day
Northumberland County - PSW Designation
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EWOC - COVID-19 Priority Reframe
Township of Puslinch - Conservation Authority Resolution
9. Unfinished Business/Other Business
a) Student Bursary Program
Council directed staff to include two students at St. Francis, two from Montague school and one from Duncan J. and to increase the funding to $100.
10. Adjournment
a) Confirm Bylaw
MOVED BY: K. Jennings RESOLUTION NO: 135-2020 SECONDED BY: K. Van Der Meer DATE: June 16, 2020
That By-law 3782-2020 being a by-law to confirm the proceedings of Council at its regular meeting held on June 16, 2020,
BE READ A FIRST, SECOND & THIRD TIME & PASSED, SIGNED & SEALED THIS16th DAY OF JUNE 2020. CARRIED
MOVED BY: J. Carroll RESOLUTION NO: 136-2020 SECONDED BY: I. Streight DATE: June 16, 2020
That this meeting do now adjourn at 8:02 p.m. until August 4th, 2020 at 6:00 p.m. or until the Call of the Reeve, subject to need. CARRIED
Reeve Bill Dobson
Clerk Administrator Jasmin Ralph
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REGULAR MEETING OF COUNCIL COUNCIL CHAMBERS MUNICIPAL OFFICE MONDAY JUNE 22ND, AT 6:00 PM
Reeve B. Dobson, Deputy Reeve K. Van Der Meer, PRESENT: Councillor J. Carroll, Councillor K. Jennings, (ELECTRONICALLY) Councillor I. Streight
ABSENT: None
Clerk Administrator J. Ralph, Public Works STAFF: Manager J. McCarthy
PUBLIC: None (Livestreamed)
PRESS: None
1. Opening of Meeting
a) Moment of Silence
b) Adoption of Agenda
MOVED BY: K. Jennings RESOLUTION NO: 137-2020 SECONDED BY: I. Streight DATE: June 22, 2020
That the Special Meeting of Council agenda dated June 22nd be approved as circulated. CARRIED
c) Disclosure of Interest
2. Report of Municipal Officers
a) Clerk Administrator J. Ralph - Public Works Manager Job Description
Council and staff discussed the proposed changes to the job description. Council and staff discussed potentials for changing the position to the Roads Superintendent position.
Council directed staff to add the following: Under qualifications: A specified time of management experience a minimum of 3+ years
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Under Programs/Services: Proactively seeks out opportunities to improve the legal and operational environment of the roads system, including titles road widening etc, communication.
Council nominated Councillor Jennings and Deputy Reeve Van Der Meer to sit on the hiring panel.
MOVED BY: K. Jennings RESOLUTION NO: 138-2020 SECONDED BY: J. Carroll DATE: June 22, 2020
That Council receive the following report:
a) Clerk Administrator J. Ralph – Public Works Manager Job Description
And that the following be approved:
a) That Council approve the proposed changes to the Public Works Manager Job Description; and
That Council appoint one or two members to the Public Works Manager hiring committee. CARRIED
3. Adjournment
a) Adjournment
MOVED BY: K. Jennings RESOLUTION NO: 139-2020 SECONDED BY: K. Van Der Meer DATE: June 22, 2020
That this meeting do now adjourn at 6:56 p.m. until June 23rd, 2020 at 6:00 p.m. or until the Call of the Reeve, subject to need. CARRIED
Reeve Bill Dobson
Clerk Administrator Jasmin Ralph
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REGULAR MEETING OF COUNCIL COUNCIL CHAMBERS MUNICIPAL OFFICE TUESDAY, JUNE 23RD, 2020 AT 6:00 PM
Reeve B. Dobson, Deputy Reeve K. Van Der Meer, PRESENT: Councillor J. Carroll, Councillor K. Jennings, (Electronically) Councillor I. Streight
ABSENT: None
Clerk Administrator J. Ralph, Fire Chief M. Greer, STAFF: Public Works Manager J. McCarthy
PUBLIC: None (Livestreamed)
PRESS: None
1. Opening of Meeting
a) Moment of Silence
b) Adoption of Agenda
MOVED BY: K. Jennings RESOLUTION NO: 140-2020 SECONDED BY: I. Streight DATE: June 23, 2020
That the Special Meeting of Council agenda dated June 23rd, 2020 be approved as circulated. CARRIED
c) Disclosure of Interest
2. Report of Municipal Officers
a) Clerk Administrator J. Ralph - Building Discussions
Report Number 1
Council and staff discussed various options for the redevelopment of each property. An extension on the current fire department and a new drive through building were discussed. Options for the public works facilities included new drive through bays were discussed.
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Council directed staff to review options for costing of the proposed work.
MOVED BY: J. Carroll RESOLUTION NO: 141-2020 SECONDED BY: K. Van Der Meer DATE: June 23, 2020
That Council amend the resolution to read:
That Council direct staff to proceed with Option 1 for the fire, public works and defer the administrative buildings. DEFEATED
MOVED BY: K. Van Der Meer RESOLUTION NO: 142-2020 SECONDED BY: I. Streight DATE: June 23, 2020
That Council receive the following report:
a) Clerk Administrator J. Ralph – Building Report 1
And that the following be approved:
a) That Council direct staff to proceed with Option 1 for the fire, public works and administrative buildings. CARRIED
MOVED BY: J. Carroll RESOLUTION NO: 143-2020 SECONDED BY: K. Van Der Meer DATE: June 23, 2020
That Council receive the following report:
b) Clerk Administrator J. Ralph – Build Design RFP
And that the following be approved:
b) That Council provide direction on the proposed Design/Build requirements or submission requirements; and
That Council authorize staff to apply to the FCM Green Municipal Fund for the Design Build Program. CARRIED
MOVED BY: K. Van Der Meer RESOLUTION NO: 144-2020 SECONDED BY: K. Jennings DATE: June 23, 2020
That Council receive the following report:
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c) Clerk Administrator J. Ralph – Building Report 3 – Roof Replacement
And that the following be approved:
c) That Council direct staff to proceed with Option 1. DEFEATED
MOVED BY: J. Carroll RESOLUTION NO: 145-2020 SECONDED BY: K. Van Der Meer DATE: June 23, 2020
That Council direct staff to move forward with a joint engineering and construction tender for the peaked roof replacement, including a tin surface. CARRIED
MOVED BY: I. Streight RESOLUTION NO: 146-2020 SECONDED BY: J. Carroll DATE: June 23, 2020
That Council amend the motion to add: • Fast Eddie
In place of Charles McLelland. CARRIED
MOVED BY: J. Carroll RESOLUTION NO: 147-2020 SECONDED BY: K. Van Der DATE: June 23, 2020 Meer
That Council receive the following report:
d) Public Works Manager J. McCarthy – White Storage Sheds
And that the following be approved:
d) THAT Council direct staff to demolish storage shed B in 2020 and remove the ‘smoke training’ tower at the back of the property and phase in a new storage building to accommodate equipment in the next budget cycle. AND
THAT Council authorize staff to proceed with Fast Eddies for demolishing storage shed B and using funds from public works capital reserves in 2020 and budget for the demolition and replacement of storage shed A and B in 2021. CARRIED
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MOVED BY: K. Van Der Meer RESOLUTION NO: 148-2020 SECONDED BY: K. Jennings DATE: June 23, 2020
That Council receive the following report:
e) Clerk Administrator J. Ralph – Building Discussion – Public Consultation
And that the following be approved:
e) That Council direct staff to plan public consultation once the results of the Build/Design Feasibility Study are received. CARRIED
3. Adjournment
a) Adjournment
MOVED BY: K. Van Der Meer RESOLUTION NO: 149-2020 SECONDED BY: K. Jennings DATE: June 23, 2020
That this meeting do now adjourn at 9:09 p.m. until August 4th, 2020 at 6:00 p.m. or until the Call of the Reeve, subject to need. CARRIED
Reeve Bill Dobson
Clerk Administrator J. Ralph
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SPECIAL MEETING OF COUNCIL COUNCIL CHAMBERS MUNICIPAL OFFICE TUESDAY, JULY 29TH, 2020 AT 6:00 PM
Reeve B. Dobson, Councillor J. Carroll, Councillor K. PRESENT: Jennings, Councillor I. Streight
ABSENT: Deputy Reeve K. Van Der Meer
STAFF: Clerk Administrator J. Ralph
PUBLIC: None (Livestreamed)
PRESS: None
1. Opening of Meeting
a) Moment of Silence
b) Adoption of Agenda
MOVED BY: J. Carroll RESOLUTION NO: 150-2020 SECONDED BY: K. Jennings DATE: July 29, 2020
That the Special Meeting of Council agenda dated July 29, 2020 be approved as circulated. CARRIED
c) Disclosure of Interest
2. Report of Municipal Officers
a) Clerk Administrator J. Ralph - Electronic Meeting Procedural Bylaw Amendment
MOVED BY: K. Jennings RESOLUTION NO: 151-2020 SECONDED BY: I. Streight DATE: July 29, 2020
That Council receive the following report:
a) Clerk Administrator J. Ralph – Electronic Meeting Participation – Procedural Bylaw Amendments
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And that the following be approved:
a) That Council pass the amended Procedural Bylaw during the Bylaw portion of the Special Meeting; and
That Council waive the requirement to provide notice of the amendment to the Procedural Bylaw. CARRIED
3. By-laws
a) 3783-2020 - Amend Procedural Bylaw
MOVED BY: J. Carroll RESOLUTION NO: 152-2020 SECONDED BY: I. Streight DATE: July 29, 2020
That By-law 3783-2020, being a by-law to amend the Procedural Bylaw governing the proceedings of Council and committees, the conduct of its members and the calling of meetings;
BE READ A FIRST, SECOND & THIRD TIME & PASSED, SIGNED & SEALED THIS 29th DAY OF JULY 2020. CARRIED
4. Adjournment
a) Confirm Bylaw
MOVED BY: K. Jennings RESOLUTION NO: 153-2020 SECONDED BY: J. Carroll DATE: July 29, 2020
That By-law 3784-2020, being a by-law to confirm the proceedings of Council at its special meeting held on July 29th, 2020
BE READ A FIRST, SECOND & THIRD TIME & PASSED, SIGNED & SEALED THIS 29th DAY OF JULY 2020. CARRIED
MOVED BY: K. Jennings RESOLUTION NO: 154-2020 SECONDED BY:I. Streight DATE: July 29, 2020
That this meeting do now adjourn at 6:24pm until August 4th, 2020 at 6:00 pm or until the call of the Reeve, subject to need. CARRIED
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Reeve Bill Dobson
Clerk Administrator J. Ralph
Minutes of Previous Meeting(s) - June 16th, 2020, June 22nd, 2020, June ... Page 20 of 183 Page 3 of 3 REPORT
ACTION INFORMATION
TO: Reeve Dobson & Members of Council FROM: Public Works Manager, J. McCarthy DATE: August 4, 2020
RE: Crushed Granular Stone Tender Result
Recommendation: THAT Council provide direction on the preferred Option.
Background: In July, staff moved forward with putting a tender out to the industry for additional maintenance stone for added Township roads. This stone was above and beyond the 2020 maintenance stone program.
Discussion: During the budget process, an increase of stone funds was placed in the gravel operational budget. This was to provide a higher level of service for the gravel roadways in the Township based on recommendations from the Roads Need Study.
On the June 16th meeting of Council, discussions regarding additional stone placement and further program outcomes were deliberated. Staff recommended that additional stone be tendered to provide transparency and fairness in the industry. Below are the outcomes to the tender:
Total with non- Company Amount recoverable HST portion G. Tackaberry and Sons $53,240.00 $54,177.02 Construction Limited Thomas Cavanagh $69,080.00 $70,295.81 Construction Limited
Options
Option 1: Award tender for the additional maintenance stone to G. Tackaberry and Sons Construction Limited for a total of $53,240.00 plus tax, as they were the lowest bidding Contractor and compliant on all sections of the Townships tender.
Option 2: Exempt the procurement policy “section 3.2 Formal Process, subsection A” and move forward with negotiating an extension with Campbell’s Construction Ltd for the added stone. The cost for this is $51,920 as per the tender in 2018. The total amount including non-recoverable HST is calculated to be $52,833.80.
Public Works Manager J. McCarthy - Gravel Tender Results Page 21 of 183 Option 3: Cancel the tender that was put out to the industry in July 2020 for 4,400 MT of stone and do not move forward with any of the contractors. This would finalize the maintenance stone program for 2020. The stone amounts allocated for McGuire and a section of Richardson roads could get encompassed in the larger tender for next year.
Financial: The actual vs estimated total remaining budget for maintenance stone is at sitting at $77,600, a shortage of $8,005 as there were overages, which is due to three (3) main causes:
A) The estimated cost used in the report “PW24-2020-Township Loose-Top Program” in the June meeting. Staff used an estimated price per tonne of $11.00/MT which is lower than what tender actuals were. B) Extra stone was required to be placed throughout the Township on sections of roads where two-inch material was exposed, causing maintenance issues for residents and PW operators. C) There was also extra stone required on Carroll Road from Ferguson- Tetlock to McLachlin, which was due to the amount of wear of the road base.
2019 Length Estimated Progress Condition Road Name (km) Budget Rating 3.0 Proposed 4 McGuire Road $23,760.00 1.7 Proposed 4 Richardson Road $13,460.00
Total 2020 Gravel Contracted Budget $234,600.00 Total 2020 Gravel Contracted Spent $126,000.00 Total 2020 Gravel Contracted for Carroll $31,000.00 Total Remaining $77,600.00
Attachment: Tender Results
Public Works Manager J. McCarthy - Gravel Tender Results Page 22 of 183 91:
THE TOWNSHIP OF MONTAGUE COUNTRY LIVING AT ITS BEST
Township of Montague Tender Results PW2020-11 McGuire and Richardson Gravel Tender
TENDERER NAME BID PRICE (HST EXCLUDED)
1' G7/icxaee/zev=<’$o~s comfia/c770NMD $53)290%? 2- mom or-Mm//4Hcamzreoazoizpro 5?59)o 80 .£ 3.
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Opened on July 31, 2020 at 11:00 AM in the Township Office.
W. nessed by: Q??me
Public Works Manager J. McCarthy - Gravel Tender Results Page 23 of 183 REPORT
ACTION INFORMATION
TO: Reeve Dobson & Members of Council FROM: Clerk Administrator J. Ralph DATE: August 4th, 2020
RE: Township Facility Reopening
Recommendation: That Council endorse the attached reopening plan and authorize the reopening of the municipal office at 9am August 5th, 2020; and
That Council authorize staff to proceed with internet services from Storm Internet.
Background: The Township municipal office has been closed due to COVID-19 and the many related orders from the health unit.
Due to the Stage 3 reopening procedures the Township play structure was opened on Friday July 24th, 2020.
Discussion and Options: The following reopening procedures are attached for Council’s information. Please note that these procedures complement the many existing internal procedures related to employee COVID-19 screening, cleaning and social distancing measures in place currently.
The procedures are designed to protect staff, the public and Council from COVID-19 risks. The procedures were developed using local health unit resources and also an assessment of each individual staff members risk levels.
Some aspects may change as risk factors reduce including the indoor in-person meetings.
As per the attached directive, the province has legislation to allow electronic meetings to continue indefinitely. This is recommended to be utilized for the time being as it protects members of Council, staff and the public from potential COVID exposure and is also providing consistently more public engagement in Council meetings (averaging 10-13 livestream viewers per meeting). At the Special Meeting of July 29th, 2020 Council adopted amendments to the Procedural Bylaw to allow for meeting electronically.
However, it is still recommended that Council meetings prepare for in person meetings which can be accommodated in Rosedale Hall. As previously discussed, internet would need to be installed in Rosedale Hall. Staff had prepared quotations for Bell Wired internet to be installed. However, upon installation it was noted that the previously quoted 10 mb/s download speed was not available, and only 5 mb/s download speed was available. Staff subsequently cancelled the installation as that level of speeds would not be appropriate for the meetings and potentially livestreaming them.
Clerk Administrator J. Ralph - Reopening Page 24 of 183
Wireless services can provide significantly faster speeds, so the following quotations have been provided for Council:
- Bell - 50 mb/s with limited upload speeds – this would be $49.95 for six months and $69.95 - Xplornet – 10mb/s upload of 1 mb/s - $59.99/month for the furst three months and $89.99 thereafter - Storm – 500 gb package – specific speeds available are being confirmed by an in person site visit. However, the tower is very proximate and is likely to provide us with the highest speeds out of the three contractors. The cost will be approximately $150-200/month. Staff should be able to verbally confirm pricing at the meeting.
In terms of ability to provide service, Storm can provide the highest speeds. Upon further review, we will require the highest speeds available to provide consistent livestreaming service. Additionally, Storm offers service with no contract.
Staff is also seeking direction from Council as to the specific date that in person meetings are proposed to begin again. Staff recommend that a hybrid approach of in person at Rosedale Hall and Livestreaming be provided.
Staff is seeking the following direction from Council: - The date of when the next in person meeting shall be scheduled - Confirmation that the public should be allowed to attend in person o Note that this would require the use of masks in the indoor space - Confirmation of the continuation of livestreaming - Authorization for the purchase of some equipment to enable the livestreaming
Financial Implications: As detailed in the report.
Clerk Administrator J. Ralph - Reopening Page 25 of 183
PURPOSE
To set out the procedures to be followed for the safe operation of municipal services providing in person customer service. This plan will guide operations for some time and will provide an operational guide should we be faced with a second and third wave of the virus.
PERSONNEL:
This policy applies to all of the following: 1. Township of Montague employees; 2. Members of Council; and 3. Any other individual delivering customer service at a municipal facility as directed by the Township of Montague.
TRAINING 1. All persons servicing customers in person at a municipal facility will receive training from a competent person. 2. Training will consistent of a review of the policy by the individual and on-site training at the applicable municipal facility. The individual will be required to sign the training form indicating they have received training and understand this policy. 3. Retraining will be conducted as needed.
PROCEDURE Staff, Council members and contractors are to take an assessment of their health prior to arriving at the office as follows:
- If you have at least one of the following symptoms: o fever and/or new onset of cough or difficulty breathing o OR At least two of the following symptoms: . chills . fatigue . headache . sore throat . runny nose . stuffy or congested nose . lost sense of taste or smell . hoarse voice . difficulty swallowing . digestive issues (nausea/vomiting, diarrhea, stomach pain), or . if their young children and infants are feeling sluggishness or lack of appetite contact your supervisor to advise of your condition and attend a COVID-19 testing facility.
Main Administration Building, 6547 Roger Stevens Drive Clerk Administrator J. Ralph - Reopening Page 26 of 183 Exterior Doors: • The main entry door, facing onto Roger Stevens Drive, will be used by visitors to the building only. • The door facing onto the parking lot will be used by staff only as for entry and exit and will remain locked at all times. • All doors are to be sanitized at the beginning and end of each operating day and every two hours basis. • Only one guest is allowed in the customer service area at any time. Any additional customers will be asked to wait outside where tape will be placed at six-foot (6’) increments identifying where to wait/stand. • A doorbell will be installed at the door. The doors will remain locked and staff will provide entry to the office when it is appropriate to do so • Staff shall wear masks when in the ‘public’ portion of the entranceway and when walking past the entrance way or in any place near or accessible to members of the public. Staff that are behind a full barrier are encouraged but not required to wear a mask. Staff should wear a mask at any place where physical distancing from other members of staff is not possible. • Barriers will be placed so members of the public cannot move past the reception area • Anyone entering the building must sanitize his or her hands upon entry. • All guest seating will be removed. A chair will be available upon request to meet accessibility requirements. • Plexiglass/glass barriers have been installed at the customer service desk for all administrative locations. Staff are to remain behind the barrier when servicing customers at the desk. Barriers are to be cleaned at the beginning and end of the day and on an hourly basis. • Phones and computers are to be sanitized between each staff use, with the exception of the counter terminal, use of another employee’s computer or telephone is to be discouraged. • Only one (1) staff person behind the counter at any given time to ensure distancing. • The following are to be sanitized at the beginning and end of each operating day in addition to after each customer use. o Credit/debit machine o Pens o Customer Service desk • Cash transactions will be accepted, with staff members utilizing gloves. Debit cards and cheques will be accepted for payment. • Washroom is not available to the public unless required for an accommodation • Staff must wash their hands immediately after accepting and opening all mail and parcels and transactions at the front counter. • Paperwork, permits, receipts, etc. are to be given to guests by setting them on the counter. No hand-to-hand delivery. • Public access is to be restricted to the Customer Service Area. No members of the public will enter other parts of the facility • Staff are asked to host no indoor in-person meetings until it is deemed safe to meet in person. • All contractors coming into the building must sanitize their hands upon entry. Any area contractors have worked in must be sanitized after work is completed including but not limited to door knobs/handles. • The building will close at 4:00 pm for staff to undertake end of day cleaning.
Resources Available: • Hand Sanitizers (refills to be kept in stock) • Masks • Sanitizer in spray bottles • Cleaning cloths, paper towels or napkins • Signage:
Clerk Administrator J. Ralph - Reopening Page 27 of 183 o Everyone must sanitize hands before entering the Township office o No Public Access Beyond this Point
Public Works Garage: Exterior Doors: • The main entry door will be used by staff only. • Contractors or visitors can enter through a garage bay door. • All doors are to be sanitized at the beginning and end of each operating day and as required • Staff are asked to host no indoor in-person meetings until it is deemed safe to meet in person. • All contractors coming into the building must sanitize their hands upon entry and wear a mask. Any areas the contractor has worked in must be sanitized after work is completed including but not limited to door knobs/handles. This includes trucks.
Resources Available: • Hand Sanitizers (refills to be kept in stock) • Masks • Sanitizer in spray bottles • Cleaning Cloths, paper towels or napkins • Signage: o Everyone must sanitize hands before entering the Township office o No Public Access Beyond this Point
Planning and Building Department: All building and planning processes return to normal and staff begin working out of the office when necessary. Applications, forms, requests etc. can begin to be submitted in person at the municipal office. As of now, in-person meetings will not be carried out and phone or outdoor meetings will be conducted. This will regularly be reviewed and instituted when appropriate.
Administration The administrative offices will reopen with plexiglass/glass shields at customer counter, hand sanitizers at entry points and floor/ground markings for proper social distancing (2 metres). Municipal staff will gradually return to the office following the cleaning and prevention measures in place. Full reinstatement of in person staffing will be dependent on individual health accommodation and the decline of the virus threat and the establishments of safety policing and procedures from the Province of Ontario.
Council and Committee/Board Meetings If required, Council and Committee/Board meetings will be held at Rosedale Hall with appropriate social distancing and infection control protocols in place. The risk of COVID-19 will need to be eliminated. However, due to the increased engagement and reduced risk to the public, electronic meetings will be maintained for as long as legally possible. These changes will be considered by Council.
Continual Review: Staff will check for any new procedures by the Ontario Government on a regular basis and updates will be made to procedures and provided to staff when required. These procedures are a starting point. Staff are encouraged to suggest changes to their supervisor. The Township JHSC will also continue to make changes and suggestions at regular meetings.
Clerk Administrator J. Ralph - Reopening Page 28 of 183 REPORT
ACTION INFORMATION
TO: Reeve Dobson & Members of Council FROM: Clerk Administrator J. Ralph DATE: August 4th, 2020
RE: Rosedale Hall Painting
Recommendation: That Council authorize staff to engage Murrell’s Custom Painting to paint Rosedale Hall; and
That the project be funded from the maintenance fund.
Background: At the Regular Meeting of June 2nd, 2020, Council passed the following motion:
MOVED BY: J. Carroll RESOLUTION NO: 117-2020 SECONDED BY: K. Van Der Meer DATE: June 02, 2020
That Council receive the following report:
a) Clerk Administrator J. Ralph- Council Meetings – Eased Restrictions
And that the following be approved:
a) That Council authorize the movement of future in-person meetings to Rosedale Hall; and
That Council direct staff to bring forward information related to painting the Rosedale Hall.
That Council authorize the provision of phone and internet services to Rosedale Hall from Bell Internet for a three year contract. CARRIED
Discussion and Options: In accordance with the resolution, the following quotations have been provided.
Murrell’s Custom Painting $2,860, with potential additional $700 for primer Ceiling painting - $2,750.00 Cutting Edge Painting $8,785.00 (including ceilings) Ken’s Painting $3,200 (not including materials) $3,000 (not including materials)
All quotes are for two coats, no trim.
Clerk Administrator J. Ralph - Rosedale Hall Painting Page 29 of 183 Financial Implications: This project can be funded from the Building Maintenance Fund. The fund may go over budget this year. If there are remaining funds from the Ontario Trillium Project, it could be included there.
Clerk Administrator J. Ralph - Rosedale Hall Painting Page 30 of 183 REPORT
ACTION INFORMATION
TO: Reeve Dobson & Members of Council FROM: Clerk Administrator J. Ralph DATE: August 4th, 2020
RE: Main Street Revitalization Program
Recommendation: That Council authorize staff to utlitize the remaining $1,587.68 of the Main Street funds for branding implementation by the purchase of promotional material.
Background: The Township received $40,972.70 in 2018 under the Main Street Funding Program. The Township developed new branding, signage and a new website using these funds.
Due for the most part to interest accrual on the funds, there is a remainder of $1,587.68 of funds to be spent. AMO has allowed for an extension of the grant to October 31st, 2020.
Discussion and Options: Staff recommend that the funds be further used for the purchasing of promotional materials for the implementation of the new branding.
Financial Implications: Funded by the Main Street Fund.
Clerk Administrator J. Ralph - Main Street Funding Update Page 31 of 183 REPORT
ACTION INFORMATION
TO: Reeve Dobson & Members of Council FROM: Clerk Administrator J. Ralph DATE: August 4th, 2020
RE: IT Services Review
Recommendation: That Council authorize staff to enter into a contract with Novipro for the provision of services as detailed in this report.
Background: At the Regular Meeting of Committee of the Whole of February 4th, 2020, Council passed the following motion:
d) Clerk Administrator J. Ralph - Contract Review
MOVED BY: J. Carroll RESOLUTION NO: 14-2020 SECONDED BY: K. Jennings DATE: February 04, 2020
That the Committee of the Whole receive the following report:
d) Clerk Administrator J. Ralph – Contract Review
And that the following be recommended to Council:
d) That Council direct staff to review the IT Service Contract with Lanark County; and
That Council direct staff to bring back information regarding a joint IT service review. CARRIED
And on April 21st, 2020, Council passed the following motion:
g) Clerk Administrator J. Ralph - IT RFP
MOVED BY: K. Jennings RESOLUTION NO: 36-2020 SECONDED BY: J. Carroll DATE: April 21, 2020
That the Committee of the Whole receive the following report:
g) Clerk Administrator J. Ralph – IT Services RFP
And that the following be recommended to Council:
g) That Council direct staff to proceed with a joint RFP with the Township of Lanark Highlands related to IT Service Review.
Clerk Administrator J. Ralph - IT Services Review Page 32 of 183 CARRIED
Lanark Highlands released a tender for IT Services Review and included a provisional item for the Township of Montague to access services. Lanark Highlands had a much faster turnaround for service and significantly more requested services than reviewed by the Township.
Discussion & Options: Staff have worked to provide the following proposal from Novipro, the successful bidder from the Lanark Highlands tender.
This project will assist the Township in optimizing their IT services and is essential to both modernizing and making the Township operations more efficient.
The following services will be provided: 1. Establishing IT gaps and addressing items of concern to Township staff 2. Identifying multiple options with associated costs to rectify gaps identified and to institute best practices for the Township 3. Ensuring that the plan identifies and recommends capital upgrades, server host options and related infrastructure to support the IT environment 4. Identify efficiencies and partnership opportunities with other municipalities participating in the project 5. Assess and analyze the essential health components of IT, Network and Security environments
The services include reviewing the County contract.
The total cost for the services is $8,550 without HST or $8,700.48 including the municipal portion of HST. This can be funded from the Municipal Modernization Fund, which is designed to find efficiencies and increase service delivery.
This report is being presented to Council as the work can be conducted through August.
Financial Implications: The $8,700.48 can be funded from the municipal modernization fund with no impact to the tax levied portion of the budget.
Clerk Administrator J. Ralph - IT Services Review Page 33 of 183 REPORT
ACTION INFORMATION
TO: Reeve Dobson & Members of Council FROM: Clerk Administrator J. Ralph DATE: August 4th, 2020
RE: Pound Services Contract
Recommendation: That Council direct staff to place a bylaw on the next meeting agenda to adopt the contract with Big Sky Ranch.
Background: The Municipal Act requires that municipalities provide for Poundkeeping services in their respective municipalities. In 2016, Council approved a pound services contract with Big Sky Ranch for a term of four years. This term has now elapsed. Big Sky Ranch is proposing a one year contract for the terms attached to this report.
Discussion and Options: In the past, establishing a connection with pound services for dogs collected in Montague has been difficult. Big Sky Ranch has been a trusted partner in the process for the last four years. Staff have polled area municipalities and they typically contract with one of the following: - Anita Stuart – Monthly Pound Rental Fee - $100 - Per animal impound fee - $150 - Brockville SPCA – $7,000 annually (subject to annual CPI) - Bite Quarantine per animal $100/day - Almonte Veterinary Services - Daily rate of $17 plus HST for weekdays - $35 plus HST for weekends or Statutory holidays - Jim McBain Company – Included as part of Animal Control Services ($2,383.33 monthly) package - $150/animal/stay
Note that per animal impound fees are typically only charged to the municipality if an owner is not found to collect the animal, and that all contracts note that veterinary fees are to be charged to the municipality if they are deemed necessary. The contract amounts to a base amount of $3,000 for the one year term. The Township impounds approximately 13 dogs a year, of that number, approximately 40% on average go unclaimed.
Council does retain the right to solicit quotations for these services as they are far below the amount required for tender, however the procurement policy does state the following:
(f) Non-Competitive Purchases The requirement for competitive bid solicitation for goods and services may be waived under the authority of this Policy and replaced with negotiations by the CAO under the following circumstances: • when there is a statutory or market-based monopoly on the item; • when the required item is in short supply due to market conditions; Clerk Administrator J. Ralph - Pound Services Contract Page 34 of 183
Financial Implications: Financial implications are as budgeted.
Clerk Administrator J. Ralph - Pound Services Contract Page 35 of 183 Andy Parent 810 Pelton Road Kemptville, ON KOJ 1G0 (613) 258-7118
June 30th, 2020
Thank you for the opportunity to serve the community of Montague Township in the capacity of providing a safe location for The Pound.
This letter regards my changes to the Pound Services contract, which was first enacted June 24th, 2015 and that was agreed to be reviewed upon expiry in December of the same year.
This new contract would be in effect from August 1st, 2020, to July 31st, 2021.
I will continue to provide:
1. The pound will have 24 hr access to the by- law officer. 2. One Kennel space always held available with a second when necessary, at no additional charge. 3. Board for a period of maximum 3 days.
There are two increases, as described below:
Renumeration for Pound services are as follows: (invoiced monthly)
1. Monthly retainer fee of $250 per month. (from $150/month) 2. Pound fee of $100 per dog to be paid by either the owner upon retrieval of their dog or by the Township if unclaimed by owner. (from $45/ month) 3. Board fees are to remain at $10 per day, per dog, to be paid by the owner upon retrieval of their dog or the Township if unclaimed by owner to a maximum of 3 days.
Clerk Administrator J. Ralph - Pound Services Contract Page 36 of 183 In the event a dog(s) is claimed by its owner(s), the owner(s) will assume full responsibility for the Pound and Boarding Fees which will be paid directly to Andy Parent. The Township of Montague would not be charged any additional fees.
Should the dog remain unclaimed at the end of the three (3) day period, the Township of Montague shall be responsible for the payment of both the Pound Fee of $100.00 and the Board Fee up to a maximum of 3 days ($30.00) to Andy Parent.
The designated Animal Control Officer for Montague Township will be provided with the entry code to the Pound facility located at 810 Pelton Rd in Kemptville. This code is for the sole use of the Animal Control Officer of Montague Township and will permit access to the facility 24 hrs a day.
The Township of Montague will receive a monthly report detailing Pound activity. This will include a list and description of dogs brought to the pound, the date of arrival, the date the dog was claimed and the owner (s) name and contact information ( if applicable), and an invoice to the Township of Montague detailing any fees incurred, including a zero balance.
The pound to which animals would be transported and held is registered with the Ministry of Agriculture, Food and Rural Affairs and is located at the same address as an animal sanctuary. As such, it is important to note that any dogs not claimed by their owners would not be subject to euthanasia. Instead, these dogs would be fostered by the Sanctuary and would remain safe and cared for until the animal is placed into a new, loving home.
This contract between the Township of Montague and Mr. Andrew J. Parent of 810 Pelton Rd, Kemptville, will be valid from the period of August 1st, 2020 until July 31st, 2021 and will be considered binding by both named parties once signed by both parties.
Clerk Administrator J. Ralph - Pound Services Contract Page 37 of 183 Please note that communication with the public regarding Pound Services and where their dog can be claimed, must only refer to the Montague Township Pound, with Andrew, as the pound keeper, located at 810 Pelton Rd., Kemptville, at the business number of 613-258-7118.
Big Sky Ranch is not involved in Pound Services and should not be included in any connection to the Pound in either verbal or written communications. All cheques should be made out to “Andy Parent”.
Thank you,
Sincerely,
Andy Parent
At:______this day of______
Witness______
Montague Township
Print Name:______
Signature______At______
This day of______
Clerk Administrator J. Ralph - Pound Services Contract Page 38 of 183
Clerk Administrator J. Ralph - Pound Services Contract Page 39 of 183 REPORT
ACTION INFORMATION
TO: Reeve Dobson & Members of Council FROM: Clerk Administrator J. Ralph DATE: August 4th, 2020
RE: iCompass Contract
Recommendation: That Council approve the contract in the bylaw portion of the meeting.
Background: At the Regular Meeting of Februrary 4th, 2020 Council passed the following motion and direction:
e) Clerk Administrator J. Ralph - Meeting Management Software Tender
Council directed staff to approach iCompass for a three year contract.
MOVED BY: K. Jennings RESOLUTION NO: 15-2020 SECONDED BY: J. Carroll DATE: February 04, 2020
That the Committee of the Whole receive the following report:
e) Clerk Administrator J. Ralph – Meeting Management Software
And that the following be recommended to Council:
e) That Council authorize staff to enter into a contract with iCompass for Meeting Manager Pro services for a cost of $3,850 annually. CARRIED
Discussion and Options: The attached contract represents a three year term contract with a 3% annual increase in the service fees.
Financial Implications: Financial implications are as budgeted.
Clerk Administrator J. Ralph - iCompass Contract Page 40 of 183 REPORT
ACTION INFORMATION
TO: Reeve Dobson & Members of Council FROM: Clerk Administrator J. Ralph DATE: August 4th, 2020
RE: Airport Leases
Recommendation: That Council pass the Leases in the Bylaw Portion of the Meeting; and
That Council support Resolution 2020-07-158 from the Town of Smiths Falls; and
That the Council of the Township of Montague indicate their wish to review the 1992 agreement with the Smiths Falls Flying Club; and
That the Council of the Township of Montague will not approve any further lease hangar agreements and removes the delegated authority of the Reeve and Clerk to authorize transfer lease agreements until the 1992 agreement is updated and approved by bylaw.
Background: Staff have received the attached leases for new hangars at the airport. They have been approved at the Town of Smiths Falls and at the Airport Commission. The Township would need to ratify the leases by bylaw to approve.
Discussion and Options: The leases reflect the traditional lease format. A review of the agreement would enable the lease formats to change.
Both the Town of Smiths Falls and the Airport Commission have indicated their willingness and desire to review and amend the existing agreement. Staff recommend that the Township Council indicate the same.
Financial Implications: None stemming from the recommendation in this report.
Clerk Administrator J. Ralph - Hangar Lease Agreements Page 41 of 183 THE CORPORATION OF THE TOWN OF SMITHS FALLS DATE: July 6, 2020
Moved by: :3/.X2)r‘c.r\man Seconded by: l\\ ':\\)u CF
2o2o—o7—J55’
Flying Club Lease Agreements (addition to the agenda)
WHEREAS the Council of the Town of Smiths Falls wish to review the 1992 agreement in Place with the Smiths Falls Flying Club; AND WHEREAS Council of the Town of Smiths Falls must approve via bylaw new hanger lease agreements; NOW THEREFORE BE IT RESOLVED that Smiths Falls Town Council willnot approve any further hanger lease agreements and removes the delegated authority of the Mayor and Clerk to authorize transfer lease agreements until the 1992 lease agreement is updated and approved by bylaw.
Carried //
Mayor
As per Bill187 and By-law 10132-2020 which permits electronicparticipation in council, board and committee meetings, Signatures to be obtained from the appropriate parties at a later date due to the COVOD—19pandemic.
Clerk Administrator J. Ralph - Hangar Lease Agreements Page 42 of 183 REPORT
ACTION INFORMATION
TO: Reeve Dobson & Members of Council FROM: Fire Chief Miles Greer DATE: August 4th, 2020
RE: Burn Permit By-Law
Recommendation: That Council approve the amendment to the Open Air Burn Bylaw in the Bylaw Section of the meeting.
Background: On June 16, 2020 a report was presented to Council to prepare an amendment to By-Law 3635-2018. The following motion was passed:
d) Fire Chief M. Greer, CA J. Ralph - Burn Bylaw
Council directed staff to review the campfire size, phone line options for other calls, and reviewing a web app for burn call ins.
MOVED BY: K. Van Der Meer RESOLUTION NO: 65-2020 SECONDED BY: I. Streight DATE: June 16, 2020
That the Committee of the Whole receive the following report:
d) Fire Chief M. Greer – Burn Bylaw
And that the following be recommended to Council:
d) That Council direct staff to prepare an amendment to Bylaw 3635- 2018, or the Open Air Burning Bylaw to allow campfires to not require a call in for burning. CARRIED
Council direct for staff to look at increasing the size of campfires, our current definition of campfire is as follows.
a) “Campfire” means an open fire area where the material to be burned does not exceed 60cm (23.62 inches) in width and 60cm (23.62 inches) in height that is set and maintained solely for the purposes of cooking food, providing warmth or recreational enjoyment.
Discussion and Options: Staff have developed the following new definition increasing the size of campfires to a reasonable size. This measurement is based on the average size of commercially built campfire bowls or pits. The amendment also removes the requirement to call in for campfire burns. This change would be effective immediately.
1. That all the Definitions and references to the size of campfires shall be Fire Chief M. Greer - Burn Bylaw Amendment Page 43 of 183 amended to read the following:
means an open fire area where the material to be burned does not exceed 76.2cm (30 inches) in width and 76.2cm (30 inches) in height that is set and maintained solely for the purposes of cooking food, providing warmth or recreational enjoyment.
Financial Implications: None
Fire Chief M. Greer - Burn Bylaw Amendment Page 44 of 183
COMMITTEE OF THE WHOLE COUNCIL CHAMBERS MUNICIPAL OFFICE TUESDAY JUNE 16TH, 2020 IMMEDIATELY FOLLOWING COUNCIL
Reeve B. Dobson, Deputy Reeve K. Van Der Meer, PRESENT: Councillor J. Carroll, Councillor K. Jennings, (ELECTRONICALLY) Councillor I. Streight
ABSENT: None
Clerk Administrator J. Ralph, Public Works STAFF: Manager J. McCarthy, Fire Chief M. Greer
PUBLIC: None (Livestreamed)
PRESS: None (Livestreamed)
1. Opening of Meeting
a) Adoption of Agenda
MOVED BY: K. Jennings RESOLUTION NO: 61-2020 SECONDED BY: J. Carroll DATE: June 16, 2020
That the Committee of the Whole agenda dated June 16th, 2020 be approved. CARRIED
b) Disclosure of Interest
2. Delegations/Deputations
3. Report of Municipal Officers
a) Treasurer A. Hodge - Year End Update
MOVED BY: I. Streight RESOLUTION NO: 62-2020 SECONDED BY: K. Van Der Meer DATE: June 16, 2020
That the Committee of the Whole receive the following report:
a) Treasurer A. Hodge – Year End Update
Committee of the Whole - June 16th, 2020, July 16th, 2020 Page 45 of 183 Page 1 of 4
And that the following be recommended to Council:
a) That Council receive for information CARRIED
b) Public Works Manager J. McCarthy - White Building Update
MOVED BY: K. Van Der Meer RESOLUTION NO: 63-2020 SECONDED BY: J. Carroll DATE: June 16, 2020
That the Committee of the Whole receive the following report:
b) Public Works Manager J. McCarthy – White Storage Shed additional information
And that the following be recommended to Council:
b) THAT Council receive the report for information CARRIED
c) Public Works Manager J. McCarthy - Public Works Spring Activities
Staff noted that the transition to the dual stream recycling would be taking place during the first week of August and that promotional materials would be distributed shortly.
MOVED BY: K. Jennings RESOLUTION NO: 64-2020 SECONDED BY: I. Streight DATE: June 16, 2020
That the Committee of the Whole receive the following report:
c) Public Works Manager J. McCarthy – 2020 Public Works Spring Activities
And that the following be recommended to Council:
c) THAT Council receive the report for information. CARRIED
d) Fire Chief M. Greer, CA J. Ralph - Burn Bylaw
Council directed staff to review the campfire size, phone line options for other calls, and reviewing a web app for burn call ins.
MOVED BY: K. Van Der Meer RESOLUTION NO: 65-2020 SECONDED BY: I. Streight DATE: June 16, 2020
Committee of the Whole - June 16th, 2020, July 16th, 2020 Page 46 of 183 Page 2 of 4
That the Committee of the Whole receive the following report:
d) Fire Chief M. Greer – Burn Bylaw
And that the following be recommended to Council:
d) That Council direct staff to prepare an amendment to Bylaw 3635- 2018, or the Open Air Burning Bylaw to allow campfires to not require a call in for burning. CARRIED
e) Fire Chief M. Greer - Fire Cost Recovery Bylaw
It was noted that staff would research 'extraordinary events' with legal to ensure that the definition is appropriate.
MOVED BY: K. Jennings RESOLUTION NO: 66-2020 SECONDED BY: I. Streight DATE: June 16, 2020
That the Committee of the Whole receive the following report:
e) Fire Chief M. Greer – Fire Cost Recovery Bylaw
And that the following be recommended to Council:
e) That Council direct staff to proceed with drafting a user fees and charges bylaw amendment that includes charges for out-of-resident MVAs, hazardous material incidents, and exceptional incidents. CARRIED
4. Reports of Committees
5. Petitions
6. Motion & Notice of Motion
7. Unfinished Business/Other Business
8. Adjournment
a) Adjournment
MOVED BY: I. Streight RESOLUTION NO: 67-2020 SECONDED BY: K. Jennings DATE: June 16, 2020
Committee of the Whole - June 16th, 2020, July 16th, 2020 Page 47 of 183 Page 3 of 4
That the Committee of the Whole meeting do now adjourn at 9:00 p.m. CARRIED
Reeve Bill Dobson
Clerk Administrator J. Ralph
Committee of the Whole - June 16th, 2020, July 16th, 2020 Page 48 of 183 Page 4 of 4
COMMITTEE OF THE WHOLE COUNCIL CHAMBERS MUNICIPAL OFFICE TUESDAY, JULY 16TH, AT 6:00 PM
Reeve B. Dobson, Deputy Reeve K. Van Der Meer, PRESENT: Councillor J. Carroll, Councillor K. Jennings, (Electronically) Councillor I. Streight
ABSENT: None
STAFF: Clerk Administrator J. Ralph, Planner K. Grenke
PUBLIC: None (Livestreamed)
PRESS: None
1. Opening of Meeting
a) Adoption of Agenda
MOVED BY: K. Jennings RESOLUTION NO: 68-2020 SECONDED BY: J. Carroll DATE: July 16, 2020
That the Special Meeting of Committee of the Whole agenda July 16th, 2020 be approved as circulated.
CARRIED
b) Disclosure of Interest
2. Report of Municipal Officers
a) Planner K. Grenke - Accessory Dwelling Discussion
Secondary/Accessory Apartments- Within a Dwelling
The Reeve reviewed each of the points suggested: • Design provisions so that the accessory unit maintains the visual characteristic of the dwelling: o Share two of yard, parking area and entry with principal dwelling o Cannot occupy the whole of a storey Council approved the above noted provisions.
Committee of the Whole - June 16th, 2020, July 16th, 2020 Page 49 of 183 Page 1 of 4
• No minimum dwelling size. Maximum dwelling size of 50% of the total floor area of the principal dwelling. Council discussed the above noted provisions. Council provided consensus to limit the maximum to no larger than the principal dwelling.
• Permitted on lots that meet the minimum lot size of the zone in which they are located. Proposed policy is a continuation of the current zoning.
• Permitted on all properties in which a single detached home is a permitted use except for: o Natural hazard (floodplain) o Natural heritage areas was included o Private roads
Council directed staff to come back regarding the private roads item. The following was to be brought back: the number of private roads and the number of lots on private roads.
Council directed that the inclusion of an additional septic is fine as long as the health unit regulations are met.
Secondary/Accessory Dwellings- Detached The Reeve reviewed each item on the proposed policy:
• Permitted on lots that meet the minimum lot size of the zone in which they are located This clause was included.
• No minimum dwelling size. Maximum dwelling size of 50% of the floor area of the principal dwelling. Council discussed the above noted provisions. Council noted that a potential increase to the maximum dwelling size or waiving the requirement, however noted that staff should bring back information regarding the development charges application to the secondary dwelling.
• Permitted in interior side yards and rear yards only (subject to the same setbacks as for a main dwelling) o Existing accessory structures within required setbacks can be converted to residential units so long as no habitable room windows face the shared property line. Council approved this provision.
• Limit of one storey if in a Settlement Area (denser residential development)
Committee of the Whole - June 16th, 2020, July 16th, 2020 Page 50 of 183 Page 2 of 4
Council approved this provision.
• Must share driveway with principal dwelling Council approved this provision.
• Permitted on all properties in which a single detached home is a permitted use except for: o Natural hazard (floodplain) o Natural heritage zones o Private roads
Council directed staff to bring forward a proposal related to how close the accessory dwellings could be from each other.
Council discussed mobile homes. Planner K. Grenke noted that mobile homes are specifically defined in the Zoning Bylaw as a separate thing rather than a dwelling. Council indicated consensus to amend the Zoning Bylaw to include mobile homes as an accessory dwelling. Staff noted that items could be brought back regarding requirements related to foundations etc.
Minimum Dwelling Size Proposed policy approach • Staff recommend a consistent minimum square foot requirement across all rural and residential zones. A minimum 75 m² (807 ft²) requirement would allow for a broader range of housing options, including more affordable, throughout the Township.
Council indicated consensus to further discuss the issue of mobile homes as a principle dwelling.
MOVED BY: K. Jennings RESOLUTION NO: 69-2020 SECONDED BY: J. Carroll DATE: July 16, 2020
That the Committee of the Whole receive the following report:
a) Planner K. Grenke – Housing Options
And that the following be recommended to Council:
a) That staff be directed to draft Official Plan and Zoning By-law amendments to accommodate increased residential housing options within the Township. CARRIED
3. Adjournment
Committee of the Whole - June 16th, 2020, July 16th, 2020 Page 51 of 183 Page 3 of 4
a) Adjournment
MOVED BY: K. Van Der Meer RESOLUTION NO: 70-2020 SECONDED BY: K. Jennings DATE: July 16, 2020
That the Committee of the Whole meeting do now adjourn at 8:45 p.m. CARRIED
Reeve Bill Dobson
Clerk Administrator Jasmin Ralph
Committee of the Whole - June 16th, 2020, July 16th, 2020 Page 52 of 183 Page 4 of 4 THE CORPORATION OF THE TOWNSHIP OF MONTAGUE BY-LAW NO. 36XX-2018
BEING a Bylaw to amend Bylaw 3635-2018, the Open Air Burning Bylaw;
WHEREAS The Council of the Township of Montague deems it necessary and expedient to amend the Open Air Burning Bylaw.
NOW THEREFORE, the Council of the Corporation of the Township of Montague enacts as follows:
1. That Under “Conditions for Permit Issuance”, item 12 be amended to read:
12. No holder of a permit issued under this by-law shall set or maintain an open air fire unless the permit holder, a) Excepting campfires, notifies the Township office during regular business hours prior to burning in accordance with this bylaw;
2. That all the Definitions and references to the size of campfires shall be amended to read the following:
means an open fire area where the material to be burned does not exceed 76.2cm (30 inches) in width and 76.2cm (30 inches) in height that is set and maintained solely for the purposes of cooking food, providing warmth or recreational enjoyment.
3. Should any part, section, subsection or portion of this by-law be repealed or declared by a court of competent jurisdiction to be illegal, the same shall not affect the validity of the by-law as a whole or in part thereof, except for that which was declared to be invalid.
4. Where any by-law, passed prior to this by-law, conflicts with the terms of this by- law, this by-law shall prevail.
5. That this by-law comes into force on the day it is passed.
READ A FIRST, SECOND & THIRD TIME & PASSED, SIGNED & SEALED THIS 4th DAY OF AUGUST 2020.
______REEVE
______CLERK
Bylaw 3785-2020 - Amend Open Air Burning Bylaw Page 53 of 183 THE CORPORATION OF THE TOWNSHIP OF MONTAGUE BY-LAW NO. 37XX-2020 BEING a bylaw to authorize the execution of the contract between iCompass and the Township of Montague;
WHEREAS Section 5 (3) of the Municipal Act 2001 S.O. Chapter 25 states that the powers of a municipality shall be exercised by by-law;
AND WHEREAS The Council of the Township of Montague deems it expedient to enter into an Agreement with iCompass for the provision of meeting management software.
NOW THEREFORE, the Council of the Corporation of the Township of Montague enacts as follows:
1. That the Reeve William Dobson and the Clerk Jasmin Ralph are hereby authorized to execute the agreement between iCompass and the Township of Montague as set out in Schedule A attached hereto and forming part of this Bylaw;
2. Should any part, section, subsection or portion of this by-law be repealed or declared by a court of competent jurisdiction to be illegal, the same shall not affect the validity of the by-law as a whole or in part thereof, except for that which was declared to be invalid.
3. Where any by-law, passed prior to this by-law, conflicts with the terms of this by- law, this by-law shall prevail.
4. That this by-law comes into force on the day it is passed.
READ A FIRST, SECOND & THIRD TIME & PASSED, SIGNED & SEALED THIS 4th DAY OF AUGUST 2020. ______REEVE
______CLERK
Bylaw 3786-2020 - iCompass Contract Page 54 of 183
Diligent Services Agreement
THIS SERVICES AGREEMENT (the “Agreement”) is dated and is effective as of the 1st day of April, 2020 and is made by and between Diligent Canada Inc. (“Diligent”), with a registered office at c/o SE Corporate Services Ltd, Suite 1700, Park Place, 666 Burrard St, Vancouver BC V6C 2X8, Canada and Township of Montague, with an address at PO Box 755, Smith Falls, ON, K7A 4W6 (the “Customer”).
1.0 Services. 1.1 Provision of Services. During the Term, Customer’s and Customer’s end-users (“End Users”) may access and use the services described in Section 9.0 of this Agreement (the “Services”) in accordance with the terms of this Agreement. Customer will provide Diligent with all necessary and reasonable cooperation to enable Diligent to perform its obligations under this Agreement. “Customer Data” as used in this Agreement means the information successfully uploaded by Customer to the Services and stored on Diligent’s servers. 2.0 Customer Obligations. 2.1 Customer Administration of the Services. Customer may specify End Users as “Administrators”. Administrators have the ability to monitor, restrict, or terminate access to Services. Diligent’s responsibilities do not extend to internal management or administration of the Services. Customer is responsible for: (i) maintaining the confidentiality of passwords and Administrator accounts; (ii) managing access to Administrator accounts; and (iii) ensuring that Administrators’ use of the Services complies with this Agreement. 2.2 Compliance. Customer is responsible and liable for use of the Services by its End Users and all consequences of such use (including any and all consequences and liabilities resulting from End Users making Customer Data publicly accessible through the Services). Customer will obtain from End Users, and any data subjects of Customer Data, any consents necessary to allow Administrators to engage in the activities described in this Agreement and to allow Diligent to provide the Services. Customer will comply with laws and regulations applicable to Customer’s use of Services. 2.3 Unauthorized Use & Access. Customer will prevent unauthorized use of the Services by or through its End Users and terminate any unauthorized use of or access to the Services. Customer will promptly notify Diligent of any unauthorized use of or access to the Services. 2.4 Restricted Uses. Customer will not and will ensure that its End Users do not: (i) sell, resell, or lease the Services; (ii) reverse engineer or attempt to reverse engineer the Services, nor assist anyone else to do so; (iii) upload any Customer Data that is unlawful (iv) infringe the intellectual property rights of any third party by uploading Customer Data, (v) interfere with or disrupt the Services, the systems used to host the Services, or other equipment or networks connection to the Services, (vi) perform any penetration testing on or with respect to the Services, including use of any tools, code or instruction intended to fuzz, damage, destroy, alter, reveal any portion or expose vulnerability of the Services, (vii) mirror the Services on any server, or (viii) allow any non-End Users to use any log-in information, codes(s), or other mechanisms issues to, or selected by, Customer or End Users for access to the Services. 2.5 Third Party Requests. 2.5.1 “Third Party Request” means a request from a third party for records relating to an End User’s use of the Services including information regarding an End User. Third Party Requests may include valid search warrants, court orders, or subpoenas, or any other request for which there is written consent from End Users permitting a disclosure. 2.5.2 Customer is responsible for responding to Third Party Requests via its own access to information policies.
3.0 Intellectual Property Rights; Confidentiality 3.1 Reservation of Rights. Except as expressly set forth herein, this Agreement does not grant (i) Diligent any intellectual Property Rights in the Customer Data or (ii) Customer any Intellectual Property Rights in the Services or any other products or offerings of Diligent, Diligent trademarks and brand features, or any improvements, modifications or derivative works of any of the foregoing. “Intellectual Property Rights” means current and future worldwide rights under patents, copyright, trade secret, trademark, moral rights and other similar rights. 3.2 Suggestions. Diligent may, at its discretion and for any purpose, use, modify, and incorporate into its products and services, and license and sublicense, any feedback, comments, or suggestions Customer or End Users send Diligent or post in Diligent’s online forums relating to the Services, or other products or offerings of Diligent, without any obligation to Customer. 3.3 Confidential Information. Customer understands and agrees that it will not reveal, publish or otherwise disclose to any person, firm or corporation, without written authorization of Diligent, or except as required by law, any Confidential Information of Diligent, including without limitation any trade secrets, confidential knowledge, data or other proprietary information relating to the Services. “Confidential Information” of a party means all information, written, electronic or oral, relating to the business, operations, services, facilities, processes, methodology, technologies, intellectual property, research and development, customers, strategy or other confidential or proprietary materials provided by a party during the Term. Each party will not disclose the Confidential Information of the other to any third party except for those provided under this Agreement or use it for any purpose other than to carry out the activities contemplated under this Agreement. Each party may only disclose the other’s Confidential Information to its employees or third parties who assist with the operation of this Agreement (e.g. End Users, contract developers, service providers, etc.), who have a need to know in connection with this Agreement and who have agreed to obligations of confidentiality that are no less restrictive than the obligations in this Agreement. Each party will take reasonable steps, and in no event will those steps be any less secure than the steps it uses to protect its own similar information, to ensure that the other’s Confidential Information is protected. Each party is responsible for the actions or inactions of its employees and advisors with respect to use and disclosure of the other’s Confidential Information. The restrictions set forth in this paragraph will not apply to any information that: (a) was known by the receiving party without obligation of confidentiality prior to disclosure by the disclosing party; (b) was in or entered the public domain through no fault of the receiving party; (c) is disclosed to the receiving party by a third party legally entitled to make the disclosure without violation of any obligation of confidentiality; or (d) is independently developed by the receiving party without reference to any Confidential Information. To the extent that Confidential Information is required by applicable law or regulations to be disclosed, a receiving party may disclose such information after providing to the disclosing party, to the extent permitted by law, prompt notification 00077958.1 www.icompasstech.com Diligent Canada Inc. Toll Free: 1-800-260-7409 Page 1 of 4 Bylaw 3786-2020 - iCompass Contract Page 55 of 183
of such request for disclosure for the purpose of challenging such request. The parties agree that any violation or threatened violation of this Section 3.3 will cause irreparable injury to the disclosing party for which money damages would be an insufficient remedy, therefore the disclosing party will be entitled to seek injunctive relief, without the necessity of posting bond or proving actual damages, in addition to other appropriate legal remedies. 3.4 Limited Rights. Customer hereby grants to Diligent the right to use the Customer Data solely for the purposes of providing the Services pursuant to this Agreement. If Customer furnishes to Diligent any content or materials (including graphics, logos, trademarks, etc.) other than Customer Data (collectively “Customer Materials”), Diligent may use the Customer Materials in connection with the provision of the Services under this Agreement. Customer Data and Customer Materials may be stored, processed, transmitted and otherwise handled by Diligent and its authorized subcontractors outside of the jurisdiction in which the Customer Data or Customer Material originates.
4.0 Fees & Payment. 4.1 Fees. 4.1.1 Customer will pay Diligent for all applicable fees upfront annually. 4.1.2 Customer will pay any amounts related to the Services within thirty (30) days of the date of the invoice. Unless otherwise indicated, all dollar amounts referred to in the Agreement are in Canadian Dollars. 4.1.3 For any amount not paid when due, Diligent may charge an 18% per annum finance charge or, if lower, the maximum amount allowed by law. Customer will reimburse Diligent for its costs incurred (including reasonable attorney’s fees) in the collection of Customer’s past due amounts. 4.1.4 Except as specifically provided to the contrary in this Agreement, in the event of the cancellation, completion, expiration or termination of this Agreement, all monies paid or due or owing to Diligent by Customer shall be deemed non-refundable. Any reduction in Services ordered pursuant to Section 9 shall take effect as of the commencement of the next upcoming anniversary of the Effective Date. 4.1.5 Customer acknowledges that while it may choose to delay the implementation of the Services, this is not a valid reason for withholding payment on any invoices. Furthermore, the Customer will not withhold payment on any invoices for any other reason. 4.1.6 For each year of the Term, pricing shall increase by 3.0% on each anniversary of the Effective Date. 4.2 Taxes. Customer is responsible for all taxes which are levied or imposed by reason of the transactions contemplated by this Agreement. Diligent will charge tax when required to do so, without deduction or withholding. If Customer is required by law to withhold any taxes, Customer must provide Diligent with an official tax receipt or other appropriate documentation. 4.3 Purchase Orders. Any terms and conditions on a Customer purchase order will not apply to this Agreement or the Services provided hereunder and are null and void.
5.0 Term & Termination. 5.1 Term. The “Initial Term” of this Agreement shall be three (3) years commencing on the Effective Date, which shall automatically renew for further consecutive periods of one year (each a “Renewal Term”) upon each expiry of the then current term, unless either party provides written notice to the other party of its intention not to renew at least 45 days prior to the end of the then current term. The Initial Term and each Renewal Term are together the “Term”. 5.2 Termination for Breach. Either party may terminate this Agreement if the other party materially breaches this Agreement and fails to cure the breach (if the breach is curable) within thirty (30) days after receiving the non-breaching party’s written notice specifying the breach. Notwithstanding the foregoing, Diligent may terminate this Agreement immediately upon providing written notice to Customer if Customer breaches Section 2.4 (Restricted Uses) or Section 3.3 (Confidential Information), and Customer may terminate this Agreement immediately upon providing written notice to Diligent if Diligent breaches Section 3.3 (Confidential Information). Either party may terminate this Agreement immediately (i) upon the institution by or against the other party of insolvency, receivership or bankruptcy proceedings or any other proceedings for the settlement of such party’s debts; (ii) upon the other party making an assignment for the benefit of creditors; or (iii) upon the other party’s dissolution or ceasing to do business. 5.3 Effects of Termination. If this Agreement terminates for any reason: (i) the rights granted by Diligent to Customer will cease immediately (except as set forth in this section); (ii) Diligent may provide Customer access to its account at then-current fees so the Customer may export its Customer Data; and (iii) after a reasonable period of time, Diligent may delete any Customer Data relating to Customer’s account. The following sections will survive expiration or termination of this Agreement: 2.5 (Third Party Requests), 3.0 (Intellectual Property Rights; Confidentiality), 4.0 (Fees & Payments), 5.3 (Effects of Termination), 6.0 (Indemnification), 7.0 (Exclusion of Warranties; Limitation of Liability), and 8.0 (Miscellaneous).
6.0 Indemnification. 6.1 By Customer. Customer will indemnify, defend, and hold harmless Diligent from and against all liabilities, damages, and costs (including settlement costs and reasonable attorney’s fees) arising out of any claim by a third party against Diligent regarding: (i) Customer Data; (ii) Customer’s use of the Services in violation of this Agreement; (iii) End Users’ use of the Services in violation of this Agreement; (iv) modifications to the Services or any software provided in connection therewith, made by or on behalf of Customer; or (v) Customer’s use or combination of the Services with any other software, hardware, or services that are not provided by Diligent. 6.2 By Diligent. Diligent will indemnify, defend and hold harmless Customer from and against all liabilities, damages, and costs (including settlement costs and reasonable attorney’s fees) arising out of any claim by a third party against Customer to the extent based on an allegations that Diligent’s technology used to provide the Services to the Customer infringes or misappropriates any copyright, trade secret, patent or trademark right of the third party. In no event will Diligent have any obligations or liability under this section arising from: (i) use of any Services in a modified form or in
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combination with materials not furnished by Diligent and (ii) any content, information, or data provided by Customers, End Users, or other third parties. 6.3 Possible Infringement. If Diligent believes the Services infringe or may be alleged to infringe a third party’s Intellectual Property Rights, then Diligent may (i) obtain the right for Customer, at Diligent’s expense, to continue using the Services; (ii) provide a non-infringing replacement for the Services with materially equivalent functionality; or (iii) modify the Services so that they no longer infringe. If Diligent does not believe the options described in this section are reasonable then Diligent may suspend or terminate this Agreement and/or Customer’s use of the affected Services with no further liability or obligation to the Customer other than the obligation to provide the Customer with a pro-rata refund of pre-paid fees for the affected portion of the Services. 6.4 General. The obligations of indemnification in this section are conditioned upon the party seeking indemnification promptly notifying the other party of the claim and cooperating with the other party in defending the claim. The indemnifying party will have full control and authority over the defense, except that: (i) any settlement requiring the party seeking indemnification to admit liability requires prior written consent of the party seeking indemnification, and (ii) the other party may join in the defense with its own counsel at its own expense. The indemnities above are Diligent’s and Customer’s only remedy under this Agreement for violation by the other party of a third party’s Intellectual Property Rights.
7.0 Exclusion of Warranties; Limitation of Liability. 7.1 EXCLUSION OF WARRANTIES. EXCEPT AS EXPLICITLY SET FORTH IN THIS AGREEMENT, DILIGENT MAKES NO OTHER REPRESENTATION, WARRANTY OR CONDITION, EXPRESS OR IMPLIED, AND EXPRESSLY EXCLUDES ALL IMPLIED OR STATUTORY WARRANTIES OR CONDITIONS OF MERCHANTABILITY, MERCHANTABLE QUALITY, DURABILITY OR FITNESS FOR A PARTICULAR PURPOSE, TITLE, QUIT ENJOYMENT, NON-INFRINGEMENT, AND THOSE ARISING BY STATUTE OR OTHERWISE IN LAW OR FROM A COURSE OF DEALING OR USAGE OF TRADE WITH RESPECT TO THE SERVICES. DILIGENT MAKES NO WARRANTY THAT THE SERVICES OR ANY INFORMATION OR DATA ACCESSED OR STORED THEREIN WILL MEET CUSTOMER’S REQUIREMENTS OR BE ACCURATE, ERROR-FREE, RELIABLE, OR AVAILABLE. DILIGENT DOES NOT MAKE ANY REPRESENTATIONS OR WARRANTIES OF ANY KIND TO CUSTOMER WITH RESPECT TO ANY THIRD PARTY SOFTWARE FORMING PART OF THE SERVICES. TO THE EXTENT THAT A PARTICULAR JURISDICTION DOES NOT ALLOW FOR THE EXCLUSION OF A WARRANTY, THAT WARRANTY WILL BE LIMITED TO THE MINIMUM PERIOD OF TIME REQUIRED BY LAW STARTING AS OF THE EFFECTIVE DATE, AND THE INVALIDITY OF THE DISCLAIMER WILL NOT AFFECT ANY OTHER DISCLAIMER OR LIMITATION CONTAINED IN THIS AGREEMENT. 7.2 LIMITATION ON INDIRECT LIABILITY. TO THE FULLEST EXTENT PERMITTED BY LAW, EXCEPT FOR DILIGENT AND CUSTOMER’S INDEMNIFICATION OBLIGATIONS SET FORTH IN SECTION 6 HEREUNDER, NEITHER CUSTOMER NOR DILIGENT AND ITS AFFILIATES, SUPPLIERS, AGENTS, AND DISTRIBUTORS WILL BE LIABLE UNDER THIS AGREEMENT FOR (I) INDIRECT, SPECIAL, INCIDENTAL, CONSEQUENTIAL, EXEMPLARY, OR PUNITIVE DAMAGES, OR (II) LOSS OR COMPROMISE OF USE, DATA, BUSINESS, REVENUE, OR PROFITS (IN EACH CASE WHETHER DIRECT OR INDIRECT), EVEN IF THE PARTY KNEW OR SHOULD HAVE KNOWN THAT SUCH DAMAGES WERE POSSIBLE AND EVEN IF A REMEDY FAILS OF ITS ESSENTIAL PURPOSE. 7.3 LIMITATION ON AMOUNT OF LIABILITY. TO THE FULLEST EXTENT PERMITTED BY LAW, DILIGENT’S AGGREGATE LIABILITY UNDER THIS AGREEMENT WILL NOT EXCEED THE AMOUNT PAID BY CUSTOMER TO DILIGENT HEREUNDER DURING THE TWELVE MONTHS PRIOR TO THE EVENT GIVING RISE TO LIABILITY.
8.0 Miscellaneous. 8.1 Terms Modification. Diligent may wish to revise this Agreement from time to time. If a revision, in Diligent’s sole discretion, is material, Diligent will notify Customer and possibly request that an Amendment to this Agreement be agreed upon and signed. If Customer does not agree to the revised Agreement terms, Customer may terminate the Services within 45 days of receiving notice of the change. 8.2 Entire Agreement. The Agreement including the invoice and order form provided by Diligent, constitutes the entire agreement between Customer and Diligent with respect to the subject matter of this Agreement and supersedes and replaces any prior or contemporaneous understandings and agreements, whether written or oral, with respect to the subject matter of this Agreement. If there is a conflict between the documents that make up this Agreement, the documents will control in the following order: this Agreement, then the invoice, then the order form. 8.3 Governing Law. This Agreement will in all respects be governed exclusively by and construed in accordance with the laws of the province of Ontario, and the federal laws of Canada applicable in Ontario. The parties irrevocably and unconditionally consent and submit to the exclusive venue and jurisdiction of any Ontario court sitting in Toronto in any action, application, reference or other proceeding arising out of or related to this Agreement, and the parties will not raise any objection to such venue, including the objection that the proceedings have been brought in an inconvenient forum. 8.4 Severability. Unenforceable provisions will be modified to reflect the parties’ intention and only to the extent necessary to make them enforceable, and the remaining provisions of the Agreement will remain in full effect. 8.5 Waiver or Delay. All waivers under this Agreement must be in writing to be effective. Any express waiver or failure to exercise promptly any right under the Agreement will not create a continuing waiver or any expectation of non-enforcement. 8.6 Assignment. Customer may not assign or transfer this Agreement or any rights or obligations under this Agreement without the written consent of Diligent. Any other attempt to transfer or assign is void. 8.7 Force Majeure. Except for payment obligations, neither Diligent nor Customer will be liable for inadequate performance to the extent caused by a condition that was beyond the party’s reasonable control (for example without limitation, natural disaster, act of war or terrorism, riot, labor condition, governmental action and Internet disturbance). 8.8 Third Party Beneficiaries. There are no third-party beneficiaries to this Agreement. 8.9 Counterparts. This Agreement may be executed in any number of counterparts, each of which will be deemed an original and all of which taken together will constitute one signed agreement between the parties. Signatures may be transmitted by facsimile or electronic mail in PDF or other
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similar format and will be deemed original. The signatories to this Agreement hereby represent and warrant that they have all necessary authority to enter into and bind their respective party to this Agreement. 8.10 Independent Contractor. Diligent is an independent contractor. Nothing in this Agreement will be construed to create a partnership, joint venture, or agency relationship between the parties and neither party will have the power to bind the other with respect to third parties. 8.11 Notices. Any notices required or permitted to be given hereunder by either party to the other will be given in writing (i) by personal delivery, (ii) by bonded courier or a nationally-recognized overnight delivery company, (iii) by prepaid first class, registered or certified mail, postage prepaid, in each case addressed to the other party at the address set forth in the signature line of this Agreement (or to such other address as the other Party may request in writing by notice given pursuant to this Section) or (iv) by email. Notices will be deemed received: (a) if personally delivered, the same day; (b) if sent by courier or overnight delivery company, on the second working day after the day it was sent; (c) if sent by mail, five (5) working days following posting; or (d) if sent by email, the date of delivery. 8.12 Language. The parties confirm that it is their wish that this Agreement, as well as any other documents relating to this Agreement, including notices, exhibits and authorizations have been and will be drawn up in the English language only. Les signataires confirment leur volonté que la présente convention, de même que tous les documents s’y rattachant, y compris tout avis, annexe et autorisation, soient rédigés en anglais seulement. 8.13 Provincial Purchasing. To the extent permitted by law and approved by the Parties, the terms of this Agreement may be extended for use by other similarly situated governmental entities (“Related Entities”) upon execution by Diligent and the Related Entity of an addendum or order document referencing this Agreement and setting forth all terms and conditions for such use. Applicable fees for any such Related Entity will be quoted by Diligent to the Client and/or any Related Entity upon written request, and shall be incorporated into the addendum or order document.
9.0 Services. 9.1 Diligent shall provide the following Services to the Customer for the Fees indicated:
Service Annual Fee Meeting Manager $3,850.00 Enter service name Enter price Enter service name Enter price Enter service name Enter price Enter service name Enter price Enter service name Enter price
9.2 Storage. Unlimited meeting related content and up to 5 GB of storage for non-meeting related content is included in the fees set out in this Agreement. Additional storage can be purchased as required.
IN WITNESS WHEREOF Diligent and the Customer have executed this Agreement as of the Effective Date.
Customer by its authorized signatory: Diligent Canada Inc. by its authorized signatory:
Name: Enter Buyer’s Full Name Name: = Title: Enter Buyer’s Title Title: = Date: Date:
Notices to Enter name of organization: Notices to Diligent Corporation: Diligent Corporation – Attn: General Counsel Enter the organization address 111 West 33rd St, 16th Floor Billing Contact: Enter Name of Billing Contact New York, NY 10120 USA Billing’s Email: Enter Email of Billing Contact Phone: +1 212-741-8181 Email: [email protected]
eGovernance Advisor: eGovernance Advisor eGovernance Advisor Email: eGovernance Advisor Email
00077958.1 www.icompasstech.com Diligent Canada Inc. Toll Free: 1-800-260-7409 Page 4 of 4 Bylaw 3786-2020 - iCompass Contract Page 58 of 183 THE CORPORATION OF THE TOWNSHIP OF MONTAGUE BY-LAW NO. 37XX-2020
BEING a by-law to authorize the execution of lease agreements with owners of hangars erected at the Russ Beach Smiths Falls Montague Municipal Airport;
WHEREAS the Township of Montague and the Town of Smiths Falls are joint owners of the Russ Beach Smiths Falls Montague Municipal Airport;
AND WHEREAS it is deemed appropriate to execute lease agreements with the owners of hangars erected on lands within the airport grounds;
NOW THEREFORE the Council of the Corporation of the Township of Montague hereby enacts as follows:
1. That the Reeve and Clerk be and are hereby authorized and directed to execute a lease agreement with Ontario 2739345 – Maurizio Penna, provided that such a lease agreement is in the standard form attached hereto as Schedule “A” and has been signed by the hangar owner.
2 That the provisions of this by-law shall come into force and take effect upon the passing thereof.
READ A FIRST, SECOND AND THIRD TIME AND FINALLY PASSED THIS 4th DAY OF AUGUST, 2020.
______REEVE
______CLERK
Bylaw 3787-2020 - Approve Airport Hangar Lease Page 59 of 183 NON-COMMERCIALLEASE Made is 01 day of January, 2020 BETWEEN The Corporation of the Town of Smiths Falls and the Corporation of the Township of Montague (hereinafter the Lessor,the party of the first part) and
Ontario 2739345 Corp. — Maurizio Penna (hereinafter the Lessee, the party of the second part) . The parties agree that the Smiths Falls Flying Club shall manage this lease on behalf of the Lessor, and the Lessee agrees to be bound by rules and Regulations duly enacted by the Smiths Falls Flying Club. For the purposes of the lease only, the Smiths Falls Flying Club shall deemed to be the agent of the Lessor with its authority as such limited to carrying out the provision of the clauses wherein it is herein referred to. . The parties agree that this lease agreement must be approved by the Boardof Directors of the Smiths Falls FlyingClub prior to it being executed by the parties. The parties agree further that such approval shall be witnessed on this agreement by means of the signature of the person designated by the Board of Directors of the Smiths Falls Flying Club for such purpose.
. The parties agree further that is considered of the rents, covenants and provisions set out in the following lease agreement, the Lessor hereby agrees to lease to the Lessee of premises situated in and described as follows: B-W-2 The term of the lease shall be twenty-one (21) years less one day from the day on which this lease is executed.
The parties agree that by executing this lease agreement, the Lessee shall have the right to pass over the lands owned by the Lessor in order to access the leased premises, and shall have control over the said leased premises during the terms of the lease, which shall come into effect at 12:01 am on the 01 day of January, 2020.
General 5. The parties recognize and agree to be bound by all duly passed regulations and by-laws of the Smiths Falls Flying Club, and agree further that the document known as the Rulesand Regulations of the Smiths Falls Flying Club shall be incorporated into and become part of this lease agreement. The Lessee agrees that the Lessee must be a member in good standing of the Smiths Falls Flying Club. The Lessee agrees to maintain such membership during the term of the lease, and to pay such dues as are determined by the Smiths Falls Flying Club annually and within the terms of the Rulesand Regulations of the Smiths Falls FlyingClub. 7. The parties recognize that the Rules and Regulations may be amended from time to time. The parties agree that the applicable version of the Rulesand Regulations shall be that version in
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Bylaw 3787-2020 - Approve Airport Hangar Lease Page 60 of 183 effect at the time of the signing of this lease by the parties. In recognition of the fact that the Rulesand Regulations will be amended from time to time, the parties agree further that after the initial signing ofthis lease, the applicable version shall be that version in effect thirty (30) days after notification of an amendment to the Rulesand Regulations has been sent to the Lessee at the address provided by the Lessee to the Smiths Falls Flying Club. The Lessee may be informed of amendments to the Rules and Regulations by electronic means or by letter.
The Lessee recognizes that the Lessee may not in any way pledge the leased premises to cause a lien or encumbrance to be placed on the leased premises. Rent and Taxes
9. The Lessee agrees to pay to the Lessor the sum of Cdn. $100 plus tax prior to the day on which the lease comes into effect, which will represent the amount of rent owned by the Lessee to the Lessor for the period of the first year of the lease. Annually thereafter, on a date to be fixed by the Smiths Falls Flying Club, the Lessee agrees to pay to the Smiths Falls Flying Club for each year of the lease an amount of rent to be fixed by the Smiths Falls Flying Club, the increase of which will not exceed the Canadian Consumer Price Index for that year. If necessary for the operation or maintenance of the Russ BeachAirport, a surcharge may be levied. The surcharge portion of the cost of the lease will be reviewed annually by the Board of Directors of the Smiths Falls Flying Club and will include direct expenses, depreciation of and maintenance of operational equipment and a reserve fund for improvements and additions to grounds and equipment. The surcharge, if levied, will be approved by members of the Smiths Falls Flying Club at the Annual General Meeting or at a special meeting called for the purpose, before it is levied. 10. The Lessee agrees to pay any and all municipal taxes owing on the hangar and leased premises promptly and within 30 days of being informed by the Smiths Falls Flying Club of such amounts owed. Hangar 11. The Lessee agrees to construct a hangar for the storage of an aircraft(s) on the premises leased to the Lessee within the terms of the Rulesand Regulations. The Lessee agrees that any such hangar constructed must meet all applicable building codes at the time of construction. 12. The Lessee agrees to keep the leased premises clean and tidy and agrees not to undertake any activity that may be detrimental or dangerous to other hangar owners or Lessees, or any activity that may be detrimental or dangerous to other hangar owners or Lessees, or any activity not in keeping with the storage of aircraft and airport related activities. The Lessee agrees that the Smiths Falls Flying Club shall have the right to inspect the hangar with reasonable notice to the Lessee.
13. The Lessee shall keep and maintain the premises in good order and repair and shall make all needed repairs and replacement to the hangar on the leased premises throughout the termof this lease. In the event that the Lessee fails to maintain the premises, the Lessor may at its option and with reasonable notice to the Lessee, carry out such work at the expense of the Lessee and the Lessee covenants with the Lessor to pay the Lessor all sums expended by the Lessor for such purposes.
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Bylaw 3787-2020 - Approve Airport Hangar Lease Page 61 of 183 14. The parties recognize that any hangar constructed on the leased premises shall be the property of the Lessee and must be used primarily for aviation related purposes. 15. In the event the Lessee received a bona fide offer to purchase the hangar and intended to sell, the Lessee agrees to provide such intent in writing to the Smiths Falls Flying'Cluband agrees to give the Smiths Falls Flying Club the right of first refusal to purchase the hangar upon the same terms as the offer received. Insurance
16. The Lessee agrees to carry General Liability and Property Damage Insurance covering third party bodily injury and property damage in the amount of not less than $1,000,000 on an occurrence basis, on the leased premises and hangar. The parties further agree that, on not less than 12 months written notice to the Lessee, the Lessor may increase the minimum insurance coverage limit set out above, at its sole discretion; provided that this right shall not be exercises more than once in any five (5) year period of the lease term.
The Lessee further agrees to make the Lessor and the Smiths Falls Flying Club as Additional Insured. Such insurance shall be non-contributing and apply as primary and not as excess of any insurance available to the Lessor and the Smiths Falls FlyingClub. The Lessee shall provide proof of insurance to the Smiths Falls Flying Club each year when the lease rent is payable, as well as 30 days noticedof insurance cancellation. Environment
17. The Lessee agrees that any hazardous materials on the premises will be stored and managed according to all applicable hazardous materials regulations. Other Uses
18. The Lessee shall be responsible for any act by the Lessee or any other person who uses or is present in the hangar or leased premises, such as the sub-let of the hangar or allowing any other person to store an aircraft or any other item in the hangar. 19. The Lessee will not sub-let or allow any person or entity other than the Lessee to use the hangar for the primary purposes other than the storage of aircraft without the express written consent of the Smiths Falls FlyingClub. 20. The Lessee agrees not to undertake or allow any commercial activity on the lease premises and agrees that no activity will be undertaken which may compete with any service offered by the Smiths Falls Flying Club, without express written consent of the Smiths Falls Flying Club. Commercial activity shall include but not limited to fuel sales, fundraising activities, special event and flight training. 21. The Lessee agrees that no signage will be installed on the premises without the agreement of the Lessor. Notice 22. Any notice required to be given to the Lessor under the terms of this lease shall be sufficiently given to the Lessor if mailed by prepaid registered mail addressed to the Lessor at:
3/5 Bylaw 3787-2020 - Approve Airport Hangar Lease Page 62 of 183 PO Box 4 Smiths Falls Ontario K7A459
or at such other address as the Lessorshall in writing designate. Any notice required to be given to the Lessee under the terms of this lease or under any statue or regulation shall be sufficiently given if delivered to the Lessee, or mailed by prepaid registered mail addressed to the Lessee at the address registered under in the Smiths Falls Flying Club membership database or at such other address as the Lessee shall in writing designate. In the case of notice by prepaid registered mail, notice shall be deemed to have been received on the fifth (5) day following the date when posed in the Province of Ontario, addressed as above. in the case of Notice by facsimile transmission, or by electronic means, notice shall be deemed to have been received on the date following the date of transmission. In the case of delivery to the Lessee, notice shall be deemed received at the time of such delivery. For the purpose of this paragraph, if the Lessee is a Corporation, delivery to the Lessee shall be deemed to have taken place if the material to be delivered has been handled to any officer or director of the Lessee or to the person apparently in charge at the leased premises, or if only one person is on the leased premises at the time of such delivery, to that person. Disagreements 23. Recognizing that each party has legal rights to take any action they deem warranted in the event of a dispute, the parties agree that in the event of a disagreement on any of the terms of this lease, dispute resolution will be taken as follows: a. The parties will discuss the situation as a first step and attempt to reach an amicable conclusion; b. The parties will enlist the assistance of an appropriate third party, agreeable to each of the parties, to mediate or arbitrate the disagreement; c. In the event the parties cannot agree, they may take legal action as warranted. To the extent there are any costs incurred in steps a. and b. above will be divided between the parties evenly, unless agree otherwise. Remedies 24. In the event the Lessee does not pay the rent due to the Lessor within ninety (90) days of such rent coming due, the Lessee recognizes that the Smiths Falls Flying Club may take any such legal steps as it deems necessary to cause such payment to be made. The Lessee recognizes further that the Smiths Falls Flying Club may bar access to the Lessee to the premises and make take steps to assume ownership of any exigible asset, including hangar or any.other asset, located in or on the leased premises in addition to taking legal steps against any other exigible asset of the Lessee or registering a lien on any chattel owned by the Lessee pursuant to the Ontario Personal Property Securities Act or successor legislation. Provisions Deemed Covenants 25. Every agreement provision term or condition hereof shall be deemed to be, and enforceable as, a covenant whether or not here and before expressly so designated.
4/5 Bylaw 3787-2020 - Approve Airport Hangar Lease Page 63 of 183 Title Registration
26. The Lessee shall not at any time register notice of or a copy of this lease on title to the property on which the leased premises from part without the consent of the Lessor.
In witness whereof, the Lessor and the Lessee have executed this lease.
WITNESSAND APPROVAL BY THE BOARD OF SMITHS FALLS FLYING Designa CLUB e Official
SIGNED,SEALEDANDSDELIVERED in the present of Clerk, Township of Montague
Reeve, Township of Mo?ntague
Mayor, Town of Smiths Falls
/ / /(l 4 // L/ l rk, Tea‘of Smiths Falls
»o,~«.<,__ 28- JAN —202(3 eL see
5/5 Bylaw 3787-2020 - Approve Airport Hangar Lease Page 64 of 183 Dr. Bud Inc. 4 Wellington St. Montague, Ontario K7A-1E5
Dear Montague Township,
This is a letter to request the revision of the Site Plan Amendment fee. As there is no amendment fee category, we have been instructed to pay again a site plan fee for our amendment and receive in refund what is not used for administration fees.
We have finally received our license from Health Canada after 4 years. We are still in preliminary stages before any revenue from the business, and have had a challenging time financially to this point. If this small revision can be incorporated in the fees that have been paid when we submitted the site plan it would be helpful in getting our business up and running.
Thank you for your consideration,
Sincerely,
Giancarlo Brun del Re Dr. Bud Inc
Giancarlo Brun del Re - Site Plan Fee Request Page 65 of 183 Jasmin Ralph
From: ICON Program (MOI)
Good morning,
The Improving Connectivity for Ontario (ICON) program has now launched. To find information about the ICON program, please go to https://www.ontario.ca/page/available-funding-opportunities-ontario- government. If you have any questions, please contact [email protected].
For ICON program information in French, please visit https://www.ontario.ca/fr/page/possibilites-de- financement-offertes-par-le-gouvernement-de-lontario
Best regards,
ICON Program CAUTION: This email originated from outside of the organization. Do not click links or open attachments unless you recognize the sender and know the content is safe.
1 Internet Connectivity/Broadband Information Page 66 of 183
July 15, 2020
EOWC members and local municipalities, The Improving Connectivity for Ontario (ICON) program opened July 9, 2020 and will improve and expand broadband and cellular infrastructure in areas of need by investing $150 million over four years across the province. EORN will not be applying to this program because we have been directed by both the EORN and EOWC boards to focus our efforts on pursuing a 1 Gig project for eastern Ontario. In addition, our estimates show that even to bring a 50/10 project to our region would cost about $750 million, far exceeding the financial capability of the ICON program.
ICON high level summary
• There are two intakes for the program, the first by August 21, 2020 and the second in early winter 2020/2021. It is unclear how much money will be allocated to each intake, and how it will be distributed across the province. • The application requires that at least one of the partners in an application is a telecom service provider (TSP) with at least three years of experience. • The applicant must provide broadband connectivity speeds of at least 50 megabits per second (Mbps) download and 10 Mbps upload or greater for end users, or if lower demonstrate the ability to provide 50/10 within five years of project completion. • Eligibility for unserved or underserved is determined by the Ministry of Innovation, Science and Economic Development (ISED) broadband mapping at the rural road broadband coverage level, that is mapped quite reasonably at the rural area.
Should local municipalities submit applications on their own? While EORN cannot make that recommendation for each municipality the following should be taken into consideration:
• The application requires that at least one of the partners in an application is a TSP. EORN anticipates that many of the local TSPs will be submitting localised applications for areas where they can upgrade or expand their service. • There is no requirement that EORN is aware of in the guidelines for a municipality to provide a financial contribution, but it is expected to be evaluated more favourably if
Internet Connectivity/Broadband Information Page 67 of 183
there is as the program promotes “industry partnerships”. Letters of support will be a requirement, as will be other indications of project support. It might be prudent for the municipality to understand whether the 25 per cent contribution from the province alone will be sufficient for a TSP to consider undertaking a project. • Project support may include support to expedite the right-of-way process, or making infrastructure such as roadbeds, vertical real estate or (where applicable) utility poles available to TSPs. • While an application can stack other funding sources including funding from the Federal Universal Broadband Program (details not yet announced), this will require separate applications, with no guarantee of awards from either funding stream. • If EORN is awarded funding for a Gig project, areas which may receive funding through the ICON funding stream may still be eligible to participate in the EORN Gig Project dependent on criteria set out in the ICON contracts and the level of service obtained through those builds.
Support from EORN in submitting applications?
• EORN has provided estimates to County staff on the potential capital costs for both a 50/10 and a 1 Gig project on a per county basis. Since EORN has a regional mandate we have not conducted analysis at a level below that of a county (such as a township) and therefore the costing analysis is not available at a local municipal granularity. EORN has provided county level maps based on our analysis of the ISED rural roads broadband mapping data. Municipalities should perform their own analysis of the ISED data, or the Ontario ICON mapping that is derived from the ISED data. • EORN can participate in high level discussions with a municipality about a project but does not have the resources to prepare or review applications or technical input from TSPs. EORN’s focus is on delivering the Cell Gap Project and obtaining funding for a regional Gig project. • Given the short timelines municipalities should ensure that any potential partners have the experience and capacity necessary to be successful.
EORN appreciates the continued support from its members and EORN staff are available to answer questions related to the ICON funding or to the county specific data shared with staff.
David Fell [email protected] Paula Preston [email protected] Chief Executive Officer Director of Technology
Lisa Severson [email protected] Jim Pine [email protected] Director of Communications Co-lead
Internet Connectivity/Broadband Information Page 68 of 183
DISTRICT OF PARRY SOUND
56 ONTARIO STREET (705) 382-3332 PO BOX 533 (705) 382-2954 BURK’S FALLS, ON Fax: (705) 382-2068 P0A 1C0 Email: [email protected] Website: www.armourtownship.ca
April 29, 2020
Honourable Doug Ford Premier of Ontario Legislative Building Queen’s Park Toronto, ON M7A 1A1
Re: Support Resolution - High Speed Internet Connectivity in Rural Ontario
At its meeting held on April 28, 2020, the Council of the Township of Armour passed Resolution #6 supporting our Councillor Rod Ward’s letter regarding the need to make substantial investments in high-speed internet connectivity in the rural areas of Ontario.
A copy of Council’s Resolution #6 dated April 28, 2020 and Councillor Ward’s letter is attached for your consideration.
Sincerely,
Charlene Watt Deputy Clerk
Cc: MPP Norm Miller, MP Scott Aitchison and Ontario Municipalities
Enclosures
Internet Connectivity/Broadband Information Page 69 of 183 Internet Connectivity/Broadband Information Page 70 of 183 Internet Connectivity/Broadband Information Page 71 of 183 LAKE T 705-635-2272 TOWNSHIP OF LAKE OF BAYS TF 1-877 -566-0005 1012 Dwight Beach Rd OF BAYS • F 705-635 -2132 Dwight, ON POA lHO • • MUSKOKA •
June 17, 2020
Honourable Doug Ford Premier of Ontario Legisltative Building Queen's Park Toronto, ON M7A 1A1
Dear Premier Ford:
RE: Letter of Support for High Speed Internet Connectivity in Rural Ontario
On behalf of the Council of the Corporation of the Township of Lake of Bays, this is to advise you that the following resolution was adopted by Council at its meeting held on June 16, 2020.
"Resolution #6(b)/06/16/20
BE IT RESOLVED THAT the Council of the Corporation of the Township of Lake of Bays supports the attached resolution from the Township of Armour requesting support for High Speed Internet Connectivity in Rural Ontario; and
FURTHER that this resolution be circulated to Scott Aitchison, MP for Parry Sound-Muskoka and Norm Miller, MPP for Parry Sound-Muskoka and all Ontario municipalities requesting their support.
Carried."
For your reference, enclosed is a copy of the correspondence that was sent from the Township of Armour dated April 29, 2020.
Should you have any questions, please do not hesitate to contact our Municipal Office at 705-635-2272.
Sincerely,
S, Dip/. M.A., CMO, AOMC, Corporate Services/Clerk.
Encl. CS/cw cc. Scott Aitchison, M.P for Parry Sound-Muskoka Norm Miller, M.P.P for Parry Sound-Muskoka Ontario Municipalities ~ ...... -: . 100 LAKES TO EXPLORE ,
·...... ··,'.,
Internet Connectivity/Broadband Information Page 72 of 183 Clerk’s Department 595 9th Avenue East, Owen Sound Ontario N4K 3E3 519-372-0219 / 1-800-567-GREY / Fax: 519-376-8998 June 16, 2020
Hon. Doug Ford Premier Premier's Office Room 281 Legislative Building, Queen's Park
Dear the Honourable Doug Ford:
Please be advised that at it’s June 11th, 2020 meeting, Grey County Council endorsed the following resolution for your consideration:
CW93-20 Moved by: Councillor Robinson Seconded by: Councillor Keaveney
Whereas now more than ever in our increasingly electronic world, Grey County families and business owners have a need for reliable and affordable broadband to conduct business and stay connected both locally and beyond; and
Whereas broadband is a contributing social and economic driver in supporting the vitality and growth of our communities; and
Whereas families require internet to enable their children to complete school assignments, take online courses, maintain a human connection, or just stream movies at home; and
Whereas Grey County agriculture production, medical, health care, manufacturing, retail and the service industry depend on reliable high-speed connections to support and ensure business continuity and success; and
Whereas connectivity has been a lifeline for those businesses and sectors with access to reliable broadband during this global pandemic; and
Whereas reliable broadband will continue playing an essential role in the economic and social recovery of communities across Grey
Grey County: Colour It Your Way Internet Connectivity/Broadband Information Page 73 of 183 County post-pandemic; and
Whereas not all areas of Grey County are within a connectivity coverage area which continues to be increasingly challenging, and amplified by the COVID-19 pandemic; and
Whereas Grey County has unserviced areas as well as under- serviced areas that receive inadequate or disproportionately low levels of service; and
Whereas while it is important for the Provincial Government to look at both the number of people and the number of businesses that can be serviced by broadband expansion, it is essential, as well, that the Province provide broadband service to areas that have a small number of people, yet cover a vast geographical area; and
Whereas the need for broadband infrastructure improvement is now;
Now Therefore Be It Resolved that Grey County representing our Grey County residents and business owners alike, call to action Premier Ford; Minister of Infrastructure, Minister Scott; Ministry of Agriculture, Food and Rural Affairs, Minister Ernie Hardeman and Associate Minister of Energy & MPP Walker to champion the implementation of broadband in the unserviced and under-serviced areas of Grey County; and That this resolution be forwarded to all Ontario municipalities for their endorsement.
If you require anything further, please do not hesitate to contact me.
Yours truly,
Tara Warder Deputy Clerk/Legislative Coordinator (519) 372-0219 x 1294 [email protected] www.grey.ca
cc Hon. Laurie Scott, Minister of Infrastructure Hon. Bill Walker, Associate Minister of Energy & Bruce – Grey - Owen Sound MPP Hon. Ernie Hardeman, Ministry of Agriculture, Food and Rural Affairs All Ontario Municipalities
Grey County: Colour It Your Way Internet Connectivity/Broadband Information Page 74 of 183 ._.:m _<_::_n:um=n<0." < .E:m mm.mono Ion. Cocomoa Internet Connectivity/Broadband Information _ua3§ _u=m3_m1m03mm W83 mm: _.m©_m_m: _u_mmmmcmmgsmmgEm? 3 Em _um©:_m?_<_mm::@2 0950: o: .E:m mm.mono.Em Oo::o__ o."Em _<_::_o_nm_:<9. < <<:m?mmm< <<:mammm1m__mc_mgommcmzq <<___oo3E:m 8 u_m <<:m=mmm:2 m__qmmamim 9. < P m?éwommo muo_m:A@< : <0: $n:_$ m:<3_:m 31:2. no:2 38.3.5 .8 ooimo? Sm. Emmmm Internet Connectivity/Broadband Information \ K.QQQE Lmsmzm.Sm8o: O6} _<_:2o_um_:<2 < P 3 mumwommox mm» muo_m:A®< CORPORATION OF THE MUNICIPALITY OF MISSISSIPPI MILLS 3131 OLD PERTH ROAD PO BOX 400 RR 2 ALMONTE ON K0A 1A0 PHONE: 613-256-2064 FAX: 613-256-4887 WEBSITE: www.mississippimills.ca VIA E-MAIL June 19, 2020 Hon. Doug Ford Premier of Ontario [email protected] Hon. Steve Clark Minister of Municipal Affairs and Housing [email protected] Hon. Vic Fedeli Minister of Economic Development, Job Creation and Trade [email protected] Hon. Lisa MacLeod Minister of Heritage, Sport, Tourism and Culture Industries [email protected] Hon. Stephen Lecce Minister of Education [email protected] Hon. Laurie Scott Minister of Infrastructure [email protected] Dear Premier and Ministers, RE: Support for Rural Broadband On behalf of the Council of the Corporation of the Municipality of Mississippi Mills, this is to advise you that the following resolution was adopted by Council at its meeting held on June 16, 2020. Resolution No. 246-20 Moved by Councillor Maydan Seconded by Councillor Dalgity WHEREAS in December 2016 the Canadian Radio-television and Telecommunications Commission declared broadband internet an essential service Internet Connectivity/Broadbandfor Canadians; Information Page 77 of 183 AND WHEREAS access to internet in many rural communities in Ontario is limited or non-existent; AND WHEREAS current broadband investment projects across Ontario will still leave many residents unserved; AND WHEREAS the COVID-19 pandemic has underscored the digital divide leaving many rural residents unable to participate in e-commerce, online schooling, are unable to move businesses online or access healthcare and other services online; AND WHEREAS communities and municipalities are developing economic recovery plans; AND WHEREAS there may be potential federal and provincial funding for shovel- ready infrastructure programs to kick-start the economy; THEREFORE BE IT RESOLVED THAT the Municipality of Mississippi Mills calls on the provincial and federal governments to include rural broadband investment as part of the economic recovery shovel-ready projects for municipalities; AND THAT Council direct staff to circulate this resolution to the Prime Minister of Canada; the Federal Minister of Rural Economic Development; the Federal Minister of Innovation, Science and Industry; the Federal Minister of Economic Development; the Minister of Infrastructure and Communities; the Federal Minister of Health; the Premier of Ontario; the Minister of Municipal Affairs; the Minister of Economic Development, Job Creation and Trade; the Minister of Heritage, Sport, Tourism and Culture Industries; the Minister of Education; the Minister of Infrastructure; and all Ontario Municipalities; the Association of Rural Municipalities of Ontario; the Association of Municipalities of Ontario and The Federation of Canadian Municipalities. CARRIED Should you have any questions please feel free to follow up with our office directly at 613-256-2064 or [email protected] Kind Regards, Jeanne Harfield Clerk Internet Connectivity/Broadband Information Page 78 of 183 Eastern Ontario Wardens’ Caucus Newsletter – Spring/Summer 2020 This newsletter provides updates regarding recent activities and advocacy of the Eastern Ontario Wardens’ Caucus (EOWC). The intended audience includes Wardens, Mayors, CAOs, upper- tier and lower-tier municipal councils, municipal staff, and the media. EOWC members are encouraged to circulate this newsletter within their County networks. For complete details about the EOWC, including priorities, membership, meeting schedules, minutes and press releases, please visit www.eowc.org, or via Twitter. Reframed EOWC Priorities EOWC members met for their first virtual meeting on Friday, May 29 to discuss the reframing of their priorities in response to the ongoing pandemic. As the impacts of COVID-19 continue to evolve, the EOWC recognized the need to adjust its priorities to represent the current and anticipated environments facing municipalities and local businesses. During these challenging times, the EOWC remains committed to responding to its region’s needs and continuing to work with upper orders of government on recovery efforts. Reframed 2020 EOWC priorities include: • EORN Cell Gap Project and Broadband Gap Strategy; • COVID-19 Municipal Recovery; • COVID-19 Economic Recovery; and • Long-Term Care. Media Release: EOWC Reframes Priorities in Response to COVID-19 Meeting with Federal Members of Parliament (MPs) On June 12, Caucus members met with Federal Members of Parliament (MPs) to discuss reframed priorities and opportunities for the federal government to support the EOWC. The virtual meeting was hosted by EOWC Chair Andy Letham, as well as Glengarry-Prescott-Russell MP Francis Drouin and Stormont-Dundas-South Glengarry MP Eric Duncan. The EOWC looks forward to continuing its work with the Federal Government in order to implement solutions that 1 Internet Connectivity/Broadband Information Page 79 of 183 help local economies, reduce costs, and ultimately make changes that improve the lives of the people of Ontario, and across Canada. Review of Municipal Long-Term Care Homes The COVID-19 pandemic shed light on the long-term care sector and the need for longstanding systemic issues to be addressed. EOWC member municipalities have the expertise of operating long-term care homes and are committed to working alongside the Province during its review of Ontario’s long-term care system. In order to be proactive and better positioned to inform provincial discussions, the EOWC is in the process of undertaking a comprehensive review of municipal long-term care homes. The EOWC is currently preparing an RFP in order to engage a consultant and looks forward to providing an update on the study findings in the coming months. This research will help provide a portrait of the “situation on the ground” and better inform provincial ministries of the current municipal realities. Eastern Ontario Regional Network (EORN) Mobile/Cell Gap Project In April, EORN Staff, in partnership with Peterborough County procurement commenced the procurement process for the Mobile/Cell Gap Project. The RFP is set to close in August 2020. EORN also recently welcomed new members to their team in order to help support the Mobile/Cell Gap Project. Media Release: Procurement Process begins for EORN Mobile/Cell Gap Project Gigabyte Project Proposal COVID-19 had exposed the serious lack of internet access and capacity for rural residents and businesses across Eastern Ontario. EORN and the EOWC are proposing a new fixed broadband project that will be capable of delivering speeds of 1 Gbps (gigabit per second) for up to 95% of the homes and businesses across the EOWC region. EORN is ready to work with the Federal and Provincial governments, as well as other key stakeholders in order to move the project forward quickly. 2 Internet Connectivity/Broadband Information Page 80 of 183 Eastern Ontario Leadership Council (EOLC) As Ontario continues to reopen the provincial economy over the coming weeks and months, the Eastern Ontario Leadership Council (EOLC) is currently preparing and positioning itself to support the region’s economic recovery, namely through several major projects initiated in the months leading up to the COVID-19 crisis. At its June 11 Board meeting, the EOLC received the first detailed assessment of the impact of COVID-19 on the regional economy of Eastern Ontario, with a specific focus on its labour market. The report, prepared by Limestone Analytics of Kingston, Ontario, estimates that between February and April 2020, COVID-19 reduced the region’s Gross Domestic Product (GDP) by about $1.8 billion, and has reduced employment by the equivalent of 64,000 full-time jobs. On June 19, the EOLC and Limestone Analytics held a webinar regarding the impact of COVID- 19 on the Eastern Ontario economy, in the presence of approximately 50 attendees from across the region. The EOLC is providing a recording of the webinar in order to assist in sharing the data modelling work that Limestone Analytics has provided regarding the impacts of COVID-19 and preliminary work on recovery scenarios. The EOLC encourages stakeholders to watch and share the recording, which is available via Google Drive here. To learn more, visit the EOLC’s website. Upcoming Events EOWC Meeting The next EOWC meeting will take place on Friday, July 24 via Zoom Videoconference. 2020 Meeting Schedule 2020 Virtual AMO Conference The EOWC is excited to be participating in the 2020 virtual AMO Conference taking place from August 17 to 19, 2020. Over the past many years, the EOWC and Ministers of the Provincial Government have met during the annual conference to discuss issues and challenges faced by member municipalities across rural Eastern Ontario. EOWC members once again look forward to the Multi-Ministerial delegation during the upcoming AMO Conference. Eastern Ontario Communications Conference Organizers of the Eastern Ontario Communications Conference have announced that the second edition of the conference is being held on Thursday, October 22, 2020. Due to COVID- 19, staff are exploring options for a virtual conference. This event is designed for staff from across the Eastern Ontario region working in communications and is being organized by a team 3 Internet Connectivity/Broadband Information Page 81 of 183 of local peers. The goal of the conference is to share experiences and highlight best practices and real-life scenarios. Conference organizers are seeking suggestions regarding potential speakers and topics. The deadline to submit proposals is July 31, 2020 and can be sent to [email protected]. For more information, please contact: EOWC Communications, [email protected] 4 Internet Connectivity/Broadband Information Page 82 of 183 MEDIA RELEASE For immediate release June 24, 2020 Here are the highlights from the regular and special Lanark County Council meetings held Wednesday, June 24. . Housing and Homelessness Report Card Accepted: Council received the 2019 Report Card for the 10-Year Housing and Homelessness Report, which was presented by Housing Services Manager Shawna Stone at the community services committee meeting earlier this month. The 2019 report showed the wait list for community housing increased by 10 per cent last year, with the greatest need in Carleton Place, Perth and Smiths Falls. Longest wait times are in Carleton Place and Smiths Falls. The report outlined efforts related to energy efficiency and fire safety initiatives, as well as the hoarding support program, pest control, unit makeovers, and community gardens. County programs under the Community Homelessness Prevention Initiative, such as the Housing Options Program and homelessness supports, after-hours services and partnerships with various community agencies were highlighted. It also presented results from the homeownership, Renovate Lanark, portable housing benefit, rent support, homemakers’, rent supplement and domiciliary hostels programs, as well as the Canada-Ontario Community Housing Initiative. Future initiatives include a new social housing build in Carleton Place starting this year, as well as the Canada-Ontario Housing Benefit Program, a new portable housing benefit. The 2019 Report Card will be posted in the Housing Services section of the Lanark County website at www.lanarkcounty.ca. For more information, contact Shawna Stone, Housing Services Manager, at 1-888-9-LANARK, ext. 2401. . Update for Housing and Homelessness Plan Adopted: Council has adopted an update for the 10-Year Housing and Homelessness Plan - Foundations for the Future – which was presented by Housing Services Manager Shawna Stone at the community services committee meeting earlier this month. The county’s first housing and homelessness plan spans 2014 to 2024, and service managers are required by the province to complete a five-year review and to update their priorities and strategies if necessary to address issues. Lanark County’s review process began in 2018, with the final update submitted to the Ministry of Municipal Affairs and Housing in December 2019. Stone explained plans must assess current and future housing needs in the service area, objectives and targets related to those needs, proposed activities to meet the objectives and targets, and a description of how this will be measured. Information for the updates included the 2016 Census, the 2018 Housing Study, the 2018 Homelessness Enumeration, community and stakeholder consultations, and surveys. Strategic directions include increasing the supply of affordable housing; planning for a range of housing choices; stabilizing and revitalizing current social housing stock; ensuring an adequate supply of appropriate, supportive and universal housing; and educating the community on local housing needs and offering incentives to developers building affordable housing. “It is important to note the plan is a living document, shifting and evolving as needs in the community change” Stone said, noting the pandemic is a current example of this. “In the present state of emergency, the focus is on responding to increased homelessness, food insecurity, infection control and prevention and additional related support services.” The plan does not include financial commitments, as it is meant to guide decision making. Future financial allocations and commitments would be brought back to council. The plan update will be posted in the Housing Services section of the Lanark County website at www.lanarkcounty.ca. For more information, contact Shawna Stone, Housing Services Manager, at 1-888-9-LANARK, ext. 2401. Lanark County99 Christie - Media Lake Rd.,Releases Perth, ON K7H 3C6 * Tel.: 1-888-9-LANARK * Fax: 613-267-2964 * www.lanarkcounty.caPage 83 of 183 MEDIA RELEASE For immediate release June 24, 2020 . Surplus Lands on County Road 1 Dispersed: Council has approved by-laws allowing for the road closings and dispersal of surplus land on two sections of County Road 1 (Rideau Ferry Road) following a public notice process and hearings held during the public works committee meeting. The first is located at Part Lot 25, Con. 8, North Elmsley and consists of about six acres that were acquired from a family during the realignment and reconstruction of the road in 1966-67. Portions of the former road were stopped up and closed and transferred back to the family between 1989 and 1993, but the parcel in question was not closed at the same time. It is being transferred as part of a severance and is not required by the county. The second surplus property is part of the road allowance between Con. 6 and 7 near the intersection of County Road 1 and 18 (Port Elmsley Road). During the same realignment/reconstruction, the intersection left the entrances to what is now Coutts Country Flavours and the Bethel United Church and manse to remain from the former county road. The church owners are in the process of severing the manse from their property, and the former county road has been a topic of concern for the landowners for some time as it is still open and used, although not regularly maintained. A report to the public works committee indicated drivers sometimes use the section of former road as a slip-around to avoid traffic at the intersection, which has resulted in minor collisions. This closure with allow the church and manse to gain access from County Road 1 from its existing entrance, and Coutts Country Flavours will retain its entrance on County Road 18. A portion of the former road will be used for church parking, and a fence with gates may be placed at the property line between the business and the church to prevent it from being used as a slip-around. For more information, contact Terry McCann, Director of Public Works, at 1-888-9-LANARK, ext. 3190. . Land Division Annual Report Received: Council has received the Land Division Committee’s Annual Report following a presentation by County Planner Julie Stewart, on behalf of the chair, Bob Strachan, at the public works committee meeting. In 2019, 153 consent applications were started, up from 129 the year before, with non-farm rural residential lots continuing to be the majority of all applications received. The report outlined a five-year comparison of application dispositions in total and by month. In 2019, the most consent applications were in Tay Valley, at 37. That township has had the most applications over the last five years. The report also outlines a five-year review of development activity in each local municipality, including new lots, lot additions, other (i.e. easements, rights-of-way, charge or lease, correction of title), subdivisions and condominiums. “Our total number of applications continues to be high, however, the complexity of the applications is getting higher as time goes on,” Strachan noted in the report, adding the number of applications for lot additions and reconfiguration of properties, as well as rights-of-way, have increased. “It is apparent that most landowners want to maximize their severances by asking for three lots at the same time.” Strachan noted the committee strives to help keep applicants informed and to keep costs down while meeting required standards, and he thanked local municipalities and staff for their input and help to ensure applicants are aware of issues that may arise with their application. For more information, contact Julie Stewart, County Planner, at 1-888-9-LANARK, ext. 1520. . Upcoming Meetings: Please note there are no meetings in July. County Council, Wednesday, Aug. 12, 5 p.m.; Community Services, Aug. 12 (following County Council); Corporate Services, Aug. 12 (following Community Services). County Council, Wednesday, Aug. 26, 5 p.m.; Public Works, Aug. 26 (following County Council); Economic Development, Aug. 26 (following Public Works). Virtual meetings to be conducted until further notice; watch for access details on agendas Lanark County99 Christie - Media Lake Rd.,Releases Perth, ON K7H 3C6 * Tel.: 1-888-9-LANARK * Fax: 613-267-2964 * www.lanarkcounty.caPage 84 of 183 MEDIA RELEASE For immediate release June 24, 2020 and through online notifications. For more information, contact 1-888-9-LANARK, ext. 1502. Like "LanarkCounty1" on Facebook and follow "@LanarkCounty1" on Twitter! – 30 – Lanark County99 Christie - Media Lake Rd.,Releases Perth, ON K7H 3C6 * Tel.: 1-888-9-LANARK * Fax: 613-267-2964 * www.lanarkcounty.caPage 85 of 183 MEDIA RELEASE For immediate release July 27, 2020 Lanark County moves forward with Climate Action Plan Since adopting its Climate Action Plan in January 2020, Lanark County has taken some decisive actions towards achieving goals for sustainability. Protecting and enhancing the natural environment is a core strategy in the county’s 2005 Strategic Plan, and council established “climate and environment” as one of its top five priorities for this term. “We need a holistic approach with a multitude of strategies in order to reach a level of sustainability in our county,” explains CAO Kurt Greaves. “Climate change and environmental degradation are defining challenges of our time.” A work plan outline set goals for this year and includes strategies related to grant research and applications, homes, forests and farms, industry, waste diversion, transportation, municipal buildings, and public engagement. A number of actions are already underway. In collaboration with all the local municipalities and the Town of Smiths Falls, the county is moving forward with the Federation of Canadian Municipalities Partners for Climate Protection Program. A summer intern position is dedicated to moving this work forward. Initial projects are being funded under the provincial Municipal Modernization Fund, and the Climate Action Plan includes current local-tier plans. Currently, a Transportation survey is being conducted to gather information on the current level of green house gas emissions. The public is asked to please help us collect the data we need by completing the survey https://www.surveymonkey.com/r/2019LCTravel. Homeowners can get involved in reducing emissions related to heating and cooling with the “Insulate Lanark” program, which piggybacks the existing “Renovate Lanark” program. Low-income families can apply for funds to help insulate their homes. Recognizing the effectiveness of trees in carbon capture, cleaning the air and building ecosystems, Lanark County has launched the “One Million Trees” program, which aims to see at least 1 million trees planted in the county over the next 10 years. The program is in conjunction with local conservation authorities, which offer programs for landowners to encourage tree planting. Already over 60,000 trees are being planted in 2020 including 10,000 in Lanark County Community Forests. On June 20, a free seedling giveaway happened at Beckwith Park. Based on the overwhelming positive response a bigger program will occur in 2021! Anyone who has space for 1,000 plus trees should contact the Rideau Valley Conservation Authority (RVCA). The RVCA works directly with landowners and plants trees starting for as little as 15 cents per tree. Contact [email protected] for more information. The forests and farms component of the Climate Action Plan also strives to support the wood industry and help the Alternative Land Use Service to get established in Lanark County, which provides tree planting and wetland buffers and reduced herbicide use. 99 Christie Lake Rd., Perth, ON K7H 3C6 * Tel.: 1-888-9-LANARK * Fax: 613-267-2964 * www.lanarkcounty.ca Lanark County - Media Releases Page 86 of 183 MEDIA RELEASE For immediate release July 27, 2020 Potential initiatives for industry include looking for incentives related to utilities, working with Valley Heartland Community Futures Corporation, communications about best practices and incentives, and financing an energy audit program. On the waste diversion front, the county is aiming to reduce single-use plastics by distributing reusable produce bags and conducting a communication campaign to encourage their use. Supporting the provincial move toward supplier-pay recycling, as well as encouraging and expanding compost programs, are also on the agenda. A public survey had over 1,100 responses showing a high level of public interest. Transportation strategies include promoting ride sharing in partnership with other counties, active transportation (such as Bicycle Month throughout June) and using the website to promote local transportation options and recharge stations. In May, Lanark County Council approved a motion to support local municipalities with the purchase of one electric or hybrid vehicle by the end of 2022 with a grant matching an available federal subsidy for that purpose. Funding for the program comes from the modernization funding set aside for the Climate Action Plan. “It is hoped this incentive will encourage local municipalities to add an electric or hybrid vehicle to their fleets,” Mr. Greaves said. “It’s a direct partnership with the local municipalities to take collective action on climate change and help spread the message of the environmental and economic benefits of electric vehicles.” The county will also be working to incorporate green design standards into new buildings, such as the social housing development in Carleton Place and the Lanark Lodge redevelopment. “Engagement is an important part of the Climate Action Plan,” Mr. Greaves added. “Throughout the process we will update the public on our progress and ask for ideas. We all have to work together to make sustainability a reality and to improve our environment.” “Lanark County is known for taking leadership roles on important issues,” Warden Brian Campbell (Tay Valley Township Reeve) said. “The Lanark County Climate Action Plan is important to our future and is designed to help build momentum to together move climate action projects forward.” – 30 – For more information/media interviews, contact: Kurt Greaves, CAO Lanark County 1-888-9-LANARK, ext. 1101 [email protected] 99 Christie Lake Rd., Perth, ON K7H 3C6 * Tel.: 1-888-9-LANARK * Fax: 613-267-2964 * www.lanarkcounty.ca Lanark County - Media Releases Page 87 of 183 MEDIA RELEASE For immediate release July 21, 2020 Lanark County’s Harvest Festival postponed until 2021 Want to get fresh with a local farmer? The Lanark County Harvest Festival will give everyone a chance to do just that…next year. This outdoor event, originally slated for this September has been postponed until Sunday, September 12, 2021 and will celebrate the county’s bounty of the harvest featuring local producers, food seminars, cooking demonstrations, children’s activities, local musicians, historical displays and more. Bigger and better, the event will feature the 200th Anniversary of the Township of Lanark Highlands by showcasing its people, products and projects. The location for the celebration will be beautiful Beckwith Park (1319, 9th Line, Beckwith). “The Lanark County Harvest Festival is an ideal opportunity for people to meet local farmers and purchase local food and other locally made products. The county has a unique blend of producers, and we look forward to celebrating them again next year” notes Warden Brian Campbell, Tay Valley Reeve. In 2021, the festival will run from 11 a.m. to 4 p.m. and is a collaboration between the Township of Beckwith, the Township of Lanark Highlands and Lanark County. New next year, the Beckwith Heritage Committee will be offering a bus tour of Beckwith Churches through historical hamlets such as Franktown and Prospect, to celebrate the history, architecture and the sense of community built by the families of Beckwith Township. The tour will begin and end at the Lanark County Harvest Festival. Tickets will be sold in advance, and spaces will be limited. Details to be announced in August 2021. The collaboration among Beckwith Churches will continue to deliver the popular “Harvest Church Supper” of traditional stew (not to mention pie of all kinds). Some of the participants are growing the ingredients, and others are sourcing local ingredients. It is “stew good to miss.” Tickets will be $12 per person and will be sold in advance (online at Ticketsplease.ca) or at the door for the supper, taking place from 4:00 p.m. to 6:00 p.m. in the main arena building following the Harvest Festival. Renowned for their country harmony, the “Bowes Brothers” will return as the musical entertainment; and children’s activities (weather permitting) such as a petting zoo and a giant air bounce can be expected. 99 Christie Lake Rd., Perth, ON K7H 3C6 * Perth, ON K7H 3C6 * Tel.: 1-888-9-LANARK * Fax: 613-267-2964 * www.lanarkcounty.ca Lanark County - Media Releases Page 88 of 183 MEDIA RELEASE For immediate release July 21, 2020 “The event provides a perfect opportunity for local producers to connect,” adds Marie White, Lanark County tourism manager. “The benefits of local food have brought attention to Lanark County as a food destination. Next year’s festival will be a good time for everyone to celebrate by sharing the joy of the harvest, the food, and the stories.” “Beckwith Township is pleased to be the host municipality for the Lanark County Harvest Festival,” says Richard Kidd, Beckwith Reeve. “Our staff works very hard with our partners to ensure the event is a huge success. It is a tribute to our agricultural past and future.” This event supports local businesses, farmers’ markets, and the development of new business networks for the county’s agricultural producers. “We hope to continue to create employment, build on the customer base for our farmers and encourage people to enjoy the food produced in Lanark County,” states festival founder Bill Dobson, Montague Reeve. To register as a vendor for 2021, contact [email protected]. For farmer profiles, follow our Facebook page @ Lanark County Harvest Festival. For general information, visit www.harvestfestival.ca , or call 1-888-4-LANARK. – 30 – For more information, contact: Marie White, Tourism Manager Lanark County [email protected] Photos: https://www.dropbox.com/sh/xxeseifyfxqygbd/AABRr0_SKKMbqNTF2oQv7Neza?dl=0 99 Christie Lake Rd., Perth, ON K7H 3C6 * Perth, ON K7H 3C6 * Tel.: 1-888-9-LANARK * Fax: 613-267-2964 * www.lanarkcounty.ca Lanark County - Media Releases Page 89 of 183 Lanark County Gypsy Moth Challenge 2020 LET’S MAKE A DIFFERENCE IN INVASIVE SPECIES IMPACTING OUR ENVIRONMENT! All participants will be entered into a draw for the chance to win 1 of 3 Lanark County themed PRIZES! ENCOURAGE YOUR FAMILY TO GET INVOLVED! STARTS SEPTEMBER 1st Winner will be If participating, please Announced at 1PM send your name and September 28th email address to [email protected] INSTRUCTIONS: Observe Trees Around Your Property for Gypsy Moth Egg Masses 1. Place your catchment container below the egg mass 2. Use your scraper tool to remove the egg mass from the surface. Ensure that all eggs are scraped. Try not to leave any residual eggs in bark ridges or crevices. 3. Empty the contents of your catchment container or bag into a bucket of soapy water 4. Leave the eggs sitting in the bucket for a day or two, then dispose of the content We Encourage you to take pictures and share experiences of your egg mass collection with us! Lanark County - Media Releases Page 90 of 183 Ministry of Ministère des Municipal Affairs Affaires municipales and Housing et du Logement Office of the Minister Bureau du ministre 777 Bay Street, 17th Floor 777, rue Bay, 17e étage Toronto ON M7A 2J3 Toronto ON M7A 2J3 Tel.: 416 585-7000 Tél.: 416 585-7000 234-2020-2382 June 12, 2020 Dear Heads of Council / Clerks and CAOs: Nothing is more important than protecting the health and well-being of Ontarians. Since first learning of COVID-19, Ontario has taken decisive action to stop the spread of this deadly virus, and we thank you for your support in our efforts. We appreciate that the current situation for municipalities is not “business as usual”, and that all municipalities have had to make adjustments to adapt to new priorities and shifting ways of doing business. When municipalities requested our help, we listened and acted quickly to legislate changes to the Planning Act and make the necessary regulation to suspend decision- making timelines. These changes balanced the need to suspend the timelines that would allow a municipality to refocus time and resources on the COVID-19 outbreak, while allowing councils to continue to make decisions on planning matters as municipal capacity evolved. As we move forward with our gradual approach that will allow Ontario to emerge from the COVID-19 outbreak, we know that getting shovels in the ground is key to moving forward on the path to economic recovery together. Many municipalities may be well on their way to a more normalized planning review process, and we want to ensure that the land use planning system is in step with a municipality’s expanding capacity during this time. As a result, we intend to end the temporary suspension of the Planning Act timelines as of June 22nd, 2020. We understand that the safety of your constituents must remain a priority, and that there are certain provincial restrictions in place regarding public gatherings. Therefore, we encourage you to continue to use electronic and virtual channels, as appropriate, to engage and provide the public with an opportunity to make representations on planning matters, while following the advice of Ontario’s Chief Medical Officer of Health. …/2 MMAH - Various Announcements Page 91 of 183 -2- It is vital for our economic recovery from this outbreak that we work together to help move the planning approvals process forward. We need to continue the important job of creating housing and keeping infrastructure projects moving while also ensuring we maintain public health. Development has always played a key role in supporting growth in our communities, and it will play an especially important role on our road to economic recovery from COVID-19. Let me assure you that our government is working to support you, our municipal partners, and will continue to work collaboratively to keep all Ontarians safe. Sincerely, Steve Clark Minister c. Association of Municipalities of Ontario MMAH - Various Announcements Page 92 of 183 Ministry of Municipal Affairs Ministère des Affaires municipales and Housing et du Logement Office of the Minister Bureau du ministre 777 Bay Street, 17th Floor 777, rue Bay, 17e étage Toronto ON M7A 2J3 Toronto ON M7A 2J3 Tel.: 416 585-7000 Tél.: 416 585-7000 234-2020-2680 July 8, 2020 Dear Head of Council: The COVID-19 outbreak has touched everyone in the province, creating personal and financial hardship, and resulting in losses far greater than anyone could have imagined. We are making steady progress in the safe reopening of the province, and we acknowledge and celebrate those who went above and beyond through this crisis. I am writing to inform you that on July 8, 2020, our government introduced the COVID- 19 Economic Recovery Act, 2020, to help get Ontario back on track. Our proposed bill will address three critical needs Ontario faces: restarting jobs and development; strengthening communities; and creating opportunity for people. Our government recognizes the key role that municipalities play in restarting the economy, and that their efficient functioning and economic sustainability is critical to Ontario’s future success. We are also continuing to negotiate with our federal partners to ensure communities across Ontario receive the urgent financial support they need. We know that municipalities require fair and flexible investment to protect front line services and help restart the economy. This bill includes proposals that will enable municipal councils and local boards to meet electronically on a permanent basis and allow municipal councils to decide if they wish to have proxy voting for their members. Our government also proposes to finalize the community benefits charges framework; enhance the Minister of Municipal Affairs and Housing’s existing zoning order authority to provide more certainty when fast tracking the development of transit oriented communities; make it faster to update and harmonize the Building Code so that we can break down interprovincial trade barriers, and permanently establish the office of the Provincial Land and Development Facilitator to help solve complex land use issues. We are also working on optimizing provincial lands and other key provincial strategic development projects that will help facilitate economic recovery efforts. My ministry will be hosting a technical information briefing on the proposed community benefits charges framework, including proposed changes to development charges and parkland dedication, so that municipal staff can gain a better understanding of the proposal. The technical briefing will take place in the near future and invitations from the Assistant Deputy Minister of Local Government and Planning Policy Division to municipal Chief Administrative Officers, Treasurers and Chief Planners will be forthcoming. .../2 MMAH - Various Announcements Page 93 of 183 Head of Council Page 2 In addition to initiatives that I have outlined above from my ministry, there are several other proposals included in our proposed legislation that will support your communities. Changes proposed will modernize our outdated environmental assessment framework, provide more local say on future landfill sites, and ensure strong environmental oversight, while supporting faster build-out of vital transport and transit infrastructure projects to support our economy. Municipally-run courts will be able to use technology to deliver services remotely and we are also moving to fill justice of the peace vacancies faster and more transparently. We will be extending the validity period of unused marriage licences and protecting the province’s most vulnerable consumers who rely on payday loans, by proposing limits on related interest rates and fees. Also proposed is the reduction of regulatory burdens on farming while preserving the environmental rules that will support this vital part of our economy. Businesses will be able to count on clear, focused and effective rules that do not compromise people’s health, safety or the environment through our changes that continue to focus on cutting red tape. At the same time, our changes will allow health and safety standards to be updated more quickly to ensure worker safety in a changing economy. As the province continues to reopen and the economy recovers, it’s more critical than ever to position Ontario as a top-tier destination for investment, domestic growth, and job creation. A key measure to support this objective is the creation of a new investment attraction agency, Invest Ontario, that will promote the province as a key investment destination and work closely with regional partners to coordinate business development activities. Our proposed changes will also help our communities respond in part to the challenges that this outbreak has brought to our education system. Changes proposed would allow school boards to select the best candidates for director of education for their respective communities. We will also reduce red tape that is preventing access to school for some First Nation students and by limiting unproductive suspensions for our very youngest students. Students with severe learning disabilities will have an opportunity to complete their studies in the upcoming school year and by broadening the mandates of TVO and TFO, our broadcasters will be able to support students’ learning needs better during these challenging times. Through this proposed legislation, we will take the first step towards a strong restart and recovery. More information on our proposals can be found on the Legislative Assembly of Ontario’s website. Our greatest challenges lie ahead of us, and we know we cannot overcome them alone. It’s time for everyone to play a role in rebuilding Ontario together. We will ensure no community or region is left behind. Every community must recover if all of Ontario is to grow and prosper again. .../3 MMAH - Various Announcements Page 94 of 183 Head of Council Page 3 Municipalities are encouraged to continue to review our Government’s Emergency Information webpage at: Ontario.ca/alert. I thank you for your continued support and collaboration in these challenging times. Sincerely, Steve Clark Minister of Municipal Affairs and Housing c: Chief Administrative Officers Municipal Clerks Kate Manson-Smith, Deputy Minister of Municipal Affairs and Housing Brian Rosborough, Executive Director, Association of Municipalities of Ontario MMAH - Various Announcements Page 95 of 183 SOUTH GLENGARRY CORPORATION OF THE TOWNSHIP OF SOUTH GLENGARRY MOVED BY Stephanie Jaworski RESOLUTIONNO 71%» Z0 20 SECONDED BY t We Ls,-/eLdct/Lc?eruDATE July 20,2020 WHEREAS the COVID-19 pandemic has disproportionately affected the vulnerable elderly population in Canada's long-term care (LTC) homes and some of Ontario's LTC homes are among those with the highest fatality rates in the country as the pandemic has exposed deplorable conditions in many LTC homes across Canada; and WHEREAS it is the mandate of the Ministryof Long-Term Care to inspect long term care homes on an annual basis and these inspections have consistently dropped in number since 2017 with only nine completed out of 626 long term care homes in 2019; and WHEREAS residents have been endangered by personnel moving between infection zones without adequate equipment; and NOW THEREFORE BE IT RESOLVED THAT the Council of the Township of South Glengarry urges the Ontario government to provide funding to increase full-time positions in place of casual and part-time labour in long term care homes and requests that the Ministry of Long-term Care acts to regularly inspect all long term care homes, and sound infection control measures are put in place at all Ontario long term care homes, and that this resolution be forwarded to Premier Ford, the Minister of Long-term Care Merrilee Fullerton and all Ontario municipalities for consideration. Lb/CARRIEDDEFEATED POSTPONED /95 y Mayor Frank Prevost Recorded Vote: Yes No Mayor Prevost Deputy Mayor Warden Councillor Lang Councillor Jaworski Councillor McDonel| Various Municipalities - Long Term Care Homes Page 96 of 183 THE CORPORATION OF THE CITY OF SARNIA City Clerk’s Office 255 Christina Street N. PO Box 3018 Sarnia ON Canada N7T 7N2 519 332-0330 519 332-3995 (fax) 519 332-2664 (TTY) www.sarnia.ca [email protected] June 24, 2020 To: All Ontario Municipalities Re: Long Term Care Home Improvements At its meeting held on June 22, 2020, Sarnia City Council adopted the following resolution submitted by Councillor Margaret Bird with respect to the conditions in Long Term Care homes exposed by the pandemic: That due to the deplorable conditions exposed by the pandemic in LTC homes in the province, and because this is a time for action, not just continuous streams of investigations, commissions and committees, and because the problems have been clearly identified, that Sarnia City Council direct staff to send this motion to the 444 Ontario Municipalities, asking them to urge Premier Ford to start implementing the required resolutions immediately, as follows: 1. increasing hours for all part-time and casual labour 2. since the government provides funding for privately- operated homes, they have an obligation to inspect these homes and see that they are being properly run, and that funds are being used for the benefit of the residents and not the huge profitability of the operators, and 3. to end the neglect and unacceptable conditions being experienced, each day, by our vulnerable seniors. Sarnia City Council respectfully seeks your endorsement of this resolution. If your municipal council endorses this resolution, we would request that a copy of the resolution be forwarded to the following: Various Municipalities - Long Term Care Homes Page 97 of 183 Doug Ford, Premier of Ontario; and City of Sarnia, City Clerk’s Office [email protected] Sincerely, Dianne Gould-Brown City Clerk cc: AMO Various Municipalities - Long Term Care Homes Page 98 of 183 Various Municipalities - Long Term Care Homes Page 99 of 183 Various Municipalities - Long Term Care Homes Page 100 of 183 VIA EMAIL To: All Ontario Municipalities RE: Long Term Care Home Improvements At its meeting of July 13th, 2020, Council passed the following resolution for your consideration: That Administration BE DIRECTED to send correspondence in support of the City of Sarnia's resolution regarding their request for long term care home improvements. Enclosed is a copy of the City of Sarnia’s resolution for convenience and reference purposes. Regards, Tammy Fowkes Deputy Clerk, Town of Amherstburg (519) 736-0012 ext. 2216 [email protected] Website: www.amherstburg.ca 271 SANDWICH ST. SOUTH, AMHERSTBURG, ONTARIO N9V 2A5 Phone: (519) 736-0012 Fax: (519) 736-5403 TTY: (519)736-9860 Various Municipalities - Long Term Care Homes Page 101 of 183 cc: Doug Ford, Premier of Ontario Email: [email protected] Taras Natyshak, MPP Email: [email protected] Chris Lewis, MP Email: [email protected] Dianne Gould-Brown City Clerk, City of Sarnia Email: [email protected] Robert Auger, Town Solicitor, Legal and Legislative Services/Clerk - Town of Essex Email: [email protected] Jennifer Astrologo, Director of Corporate Services/Clerk - Town of Kingsville Email: [email protected] Agatha Robertson, Director of Council Services/Clerk - Town of LaSalle Email: [email protected] Kristen Newman, Director of Legislative and Legal Services/Clerk - Town of Lakeshore Email: [email protected] Brenda Percy, Municipal Clerk/Manager of Legislative Services - Municipality of Leamington Email: [email protected] Laura Moy, Director of Corporate Services/Clerk - Town of Tecumseh Email: [email protected] Mary Birch, Director of Council and Community Services/Clerk -County of Essex Email: [email protected] Valerie Critchley, City Clerk – City of Windsor Email: [email protected] Association of Municipalities of Ontario (AMO) Email: [email protected] Website: www.amherstburg.ca 271 SANDWICH ST. SOUTH, AMHERSTBURG, ONTARIO N9V 2A5 Phone: (519) 736-0012 Fax: (519) 736-5403 TTY: (519)736-9860 Various Municipalities - Long Term Care Homes Page 102 of 183 THE CORPORATION OF THE CITY OF SARNIA City Clerk’s Office 255 Christina Street N. PO Box 3018 Sarnia ON Canada N7T 7N2 519 332-0330 519 332-3995 (fax) 519 332-2664 (TTY) www.sarnia.ca [email protected] June 24, 2020 To: All Ontario Municipalities Re: Long Term Care Home Improvements At its meeting held on June 22, 2020, Sarnia City Council adopted the following resolution submitted by Councillor Margaret Bird with respect to the conditions in Long Term Care homes exposed by the pandemic: That due to the deplorable conditions exposed by the pandemic in LTC homes in the province, and because this is a time for action, not just continuous streams of investigations, commissions and committees, and because the problems have been clearly identified, that Sarnia City Council direct staff to send this motion to the 444 Ontario Municipalities, asking them to urge Premier Ford to start implementing the required resolutions immediately, as follows: 1. increasing hours for all part-time and casual labour 2. since the government provides funding for privately- operated homes, they have an obligation to inspect these homes and see that they are being properly run, and that funds are being used for the benefit of the residents and not the huge profitability of the operators, and 3. to end the neglect and unacceptable conditions being experienced, each day, by our vulnerable seniors. Sarnia City Council respectfully seeks your endorsement of this resolution. If your municipal council endorses this resolution, we would request that a copy of the resolution be forwarded to the following: Various Municipalities - Long Term Care Homes Page 103 of 183 Doug Ford, Premier of Ontario; and City of Sarnia, City Clerk’s Office [email protected] Sincerely, Dianne Gould-Brown City Clerk cc: AMO Various Municipalities - Long Term Care Homes Page 104 of 183 RVCA Work In Montague he strength and Serving your Municipality resiliency of our local It’s hard to find a municipal service that RVCA’s programs don’t support either T communities rely on directly or indirectly. We provide watershed knowledge and expertise that guides the Rideau River and municipal decision-making, assists with emergency management and ensures its surrounding watershed. sustainable development. Without lakes, rivers, streams, forests, wetlands, floodplains, Our programs also support local economic development, tourism and recreation and natural shorelines and we provide these programs in a consistent cost-effective manner across the watershed. groundwater aquifers, we wouldn’t have air to breathe, • Source water protection — develop and implement local policies to protect water to drink, places to boat, sources of municipal drinking water and regional groundwater swim and fish, water and soil • Flood protection and warning — reduce the threat of loss of life and property to support agriculture and damage, helping municipalities prepare and deal with potential flooding and industry or green spaces to flood emergencies explore and relax in. Simply • Low water response — enable communication amongst water management put, natural areas sustain life. agencies and water consumers and facilitate optimal management when They also support economic resources are scarce development and property • Development regulations — regulate development on hazard lands values, reduce flood, erosion (floodplains, steep slopes, unstable soil) and in environmentally sensitive areas and drought impacts and they (wetlands, shorelines and valley lands) under Ontario Regulation 174/06 — are the best defense against Development, Interference with Wetlands and Alterations to Shorelines and climate change. Watercourses Regulation • Planning services — provide professional, technical review of planning proposals Since people and the within or adjacent to natural hazards and environmentally sensitive areas for member natural environment municipalities regarding official plan amendments, zoning by-law amendments, are interconnected and plans of subdivision, site plans, consents/severances and minor variances interdependent, the Rideau • Septic approvals and re-inspections — provide inspection and approval services Valley Conservation Authority for new or replacement septic systems under the Ontario Building Code and (RVCA) works closely with provide re-inspection services for existing septic systems to ensure they function local municipalities, residents properly, especially around lakes and other partners to deliver • Watershed monitoring — collect data to better understand watershed health programs and services that and pursue targeted remediation efforts for maximum benefit protect, restore and enhance • Subwatershed and catchment reporting — present municipalities with science- the Rideau watershed. RVCA's based information that allows for the adoption and implementation of policies work also protects people and and programs that ensure the health of watersheds and the achievement of property from natural hazards long-term watershed management goals like flooding and erosion. • Conservation lands — manage 3,000+ hectares of sensitive, natural land for strategic protection of vulnerable habitats and valuable local resources RVCA - Annual Updates and Board Minutes Page 105 of 183 What it means in Montague • Middle Rideau Subwatershed Report released in 2016 • 75.5 square kilometres of hazard mapping (floodplain, along with detailed reports for its ten catchments; this steep slopes, unstable soils, wetlands, shorelines and is the second reporting cycle for the Middle Rideau valley lands) completed in Montague. following the 2009 report. • 18 flood forecasting messages for the Rideau River • Jock River Subwatershed Report released in 2017 along watershed and 17 flood messages for the Ottawa River with detailed reports for 12 catchments. watershed were issued in 2019; 3 low water response • Policy interpretation, implementation tools and other messages were issued; 19 sites monitored for water support was provided to Montague municipal staff levels, 10 monitored for precipitation and 6 sites regarding the Mississippi-Rideau Source Protection Plan, monitored for snowpack. which focuses on policies to protect municipal sources • 22 severances, 3 minor variances, 3 pre-consultations of drinking water and is required under the Clean Water and 3 zoning by-law amendments completed Act. We provide specially trained Risk Management in 2019 under Conservation Authority Planning Act Officials and Inspectors to implement the Clean Water responsibilities. Act Part IV policies within the Township of Montague. • 2,980 shoreline classification surveys completed along Source Protection staff collaborated with the Township the Rideau River from Hogs Back Falls to the Lower of Montague to finalize a Source Protection Plan and Rideau Lake. Assessment Report amendment to revise the Dense • 2 stream water quality sites sampled in Montague as part Non-Aqueous Phase Liquids policies. of RVCA’s baseline monitoring. • 254+ hectares of non-developed conservation • 2 stream water quality sites sampled in Montague as part lands protected in Montague: Hornung Property of the Provincial Water Quality Monitoring Network. (121.5 hectares) and DePencier Property (113 hectares) — • 2 sites sampled in Montague (Rideau Creek and Rosedale Provincially Significant Wetland and forested natural area; Creek) in the spring and fall for the Ontario Benthic Beals Property (0.36 hectares) — shoreline property with Biomonitoring Network. three species at risk; Manning/ MacPherson Property — 19.2 hectares (670 metres of shoreline) home to several species at risk. Serving your Residents RVCA works closely with watershed residents to provide • Education programs — provide high quality curriculum- friendly, technical guidance and support to help landowners based environmental education programs and summer develop their property in a sustainable manner. We also provide day camps to watershed children — creating our future support and financial assistance to help property owners watershed guardians undertake stewardship projects that benefit the watershed. • Conservation areas — offer 11 developed conservation At our popular conservation areas, the RVCA also provides areas for public use and enjoyment; inexpensive, outdoor, outdoor recreation opportunities and looks to educate the recreational experiences including trails, boat launches, next generation of conservationists. By investing in our beaches, picnic shelters, education programs for schools and watershed — the land and the people — we are creating community groups and summer day camps healthy, resilient communities. • Property & environmental information and resources — create and distribute environmental information; support • Stewardship programs — work with landowners real estate transactions with property-specific information to restore and improve our watershed through regarding natural hazards and environmentally sensitive tree planting and shoreline naturalization projects; provide areas; provide peace-of-mind through septic approvals technical advice and assistance for on-the-ground efforts and re-inspections that systems are constructed and • Grant programs — help landowners complete projects working properly that improve water quality, wildlife habitat and overall ecosystem health RVCA - Annual Updates and Board Minutes Page 106 of 183 What it means in Montague • Management agreement to provide appropriate water • 4 Rural Clean Water projects approved in Montague in access and docking at the Montague Boat Launch. 2019 — $9,638 allocated to projects valued at $19,737; • 14,800 trees planted in Montague in 2019 — 47 approved projects since 2002 — $62,592 allocated $20,928 fundraised with a project value of $32,916; to projects valued at $202,604. 508,785 trees planted since 1984. • 3 Shoreline Naturalization Program projects completed • 140 butternut seedlings planted in Montague through since 2009 — 260 trees and shrubs planted totaling the Butternut Recovery Program since 2007. 61 metres of new buffer with $1,858 funding for a • 30 property inquiries, 8 applications, 1 complaint and project value of $1,995. 1 clearance letter processed regarding Section 28 of the Conservation Authorities Act. Dollars and Cents The RVCA’s 2020 budget is $10.74 million. Levy requests watershed for all. The RVCA is able to maximize valuable amount to just over half of our revenue meaning another watershed programs and services through diverse funding $4.7 million is coming from other sources such as fundraising, sources and creative partnerships — work that could not be grants, user fees, the province and special levies. achieved without our many important partners. This means at the RVCA, every $1 from our member Montague 2020 levy = $22,720.22 municipalities translates into $2 being invested into the Rideau Questions? Sommer Casgrain-Robertson, 3889 Rideau Valley Drive, General Manager P.O. Box 599 Manotick, ON K4M 1A5 Rideau Valley Conservation Authority 613-692-3571 ext. 1214 [email protected] RVCA - Annual Updates and Board Minutes Page 107 of 183 July 14, 2020 Township of Montague PO Box 755, 6547 Roger Stevens Drive Smiths Falls ON K7A 4W6 Dear Members of Council, On behalf of our Board of Directors and staff, we are pleased to provide you with a copy of RVCA’s 2019 Annual Report and Municipal Information Sheet. These documents highlight the important work and priority projects we were able to accomplish last year with your support, and in collaboration with our community partners and dedicated volunteers. A big thank you to our members, our municipalities, our government and non-governmental partners and our watershed residents! Our responsibility as a conservation authority is to deliver programs and services across the watershed on behalf of municipalities that “further the conservation, restoration, development and management of natural resources”. We issue an Annual Report and Municipal Information Sheet each year to be transparent and accountable about the work we do. We always welcome the opportunity to make a presentation to Council (even virtually) to highlight key pieces of our work, discuss municipal priorities, hear feedback and, of course, answer questions. If you are interested in such a presentation, please let us know. We would also like to take this opportunity to thank our municipalities for working with us this spring to adapt to new ways of doing business during the pandemic. By modifying our operations, we were able to safely continue delivering most of our programs and services without interruption. Trails remained open at our conservation areas providing individuals and families with much-needed places to escape to and unwind; permits and planning comments continued to be issued without delay; tree planting and shoreline naturalization projects were completed during the spring planting season, and; watershed monitoring is now underway. As we look ahead, we are focused on how we can support municipalities and the province in economic recovery efforts. Thank you again for your ongoing support and valued partnership. We hope everyone stays safe as Ontario continues its recovery efforts, and we look forward to continuing to work with you on issues that matter to the Rideau watershed. Should you require more detailed information about any of our projects or programs, please contact Diane Downey at [email protected]. Regards, Pieter Leenhouts Sommer Casgrain-Robertson Chair General Manager RVCA - Annual Updates and Board Minutes Page 108 of 183 Jasmin Ralph From: Michelle Paton Good afternoon, As per section 38 (3) of the Conservation Authorities’ Act R.S.O. 1990, Chapter C.27, please find a link to Rideau Valley Conservation Authority’s 2019 Audited Financial Statements. The 2017 and 2018 Audited Financial Statements can also be found there. https://www.rvca.ca/rvca‐publications/audited‐financial‐statement Please advise if you would prefer to receive a hard copy of these statements. Thank you, Michelle Michelle Paton Executive Assistant [email protected] ext. 1177 RVCA COVID-19 UPDATE: The health, safety and well-being of our clients and staff is our top priority. Our offices and facilities are closed to clients. Staff are working remotely and we do not anticipate any service disruptions. Visit www.rvca.ca/covid-19 for more. 1 RVCA - Annual Updates and Board Minutes Page 109 of 183 Jasmin Ralph From: Michelle Paton Good morning member municipalities, The RVCA circulates the following email to all municipal CAOs, clerks and other interested staff after each Board meeting. The email provides: A link to approved minutes for our past month’s meeting A summary of our current month’s Board meeting The date of our next Board meeting If you would like additional people in your office to receive this email directly please let me know. Michelle May 28, 2020 – Meeting Minutes Posted at https://www.rvca.ca/about-us/governance-board/agendas- and-minutes Pieter Leenhouts (City of Ottawa) was acclaimed as Chair and Judy Brown (Town of Perth) was acclaimed as Vice-Chair of the RVCA Board of Directors for 2020 AGM was held including: Appointment of Barclay Cormack (Municipality of North Grenville), Melissa Sullivan (Village of Westport) and Brian Dowdall (Township of Beckwith) to RVCA's Executive Committee for 2020 along with the Chair and Vice-Chair Appointment of Anne Robinson (City of Ottawa), Rob Rothgeb (Township of Elizabethtown- Kitley) and Dale McLenaghan (Township of Augusta) to RVCA's Audit Committee for 2020 along with the Chair and Vice-Chair 2019 Annual Report was received (electronic copies will be circulated to all member municipalities as well as other partners, stakeholders and the public). A report to offer septic services to municipalities in Frontenac County in partnership with neighbouring conservation authorities was approved A report on RVCA’s continued response to the COVID-19 pandemic was received Correspondence regarding RVCA's November 7, 2019 Executive Committee Hearing was received A land donation was considered in camera and approved June 25, 2020 - Meeting Summary Below A progress report was received on RVCA's adherence to new reduced timelines for decisions made under Section 28 of the Conservation Authorities Act Ken White Construction 2000 Ltd. was approved to undertake rehabilitation work on an access ramp associated with the Britannia Village Flood Control Works. 1 RVCA - Annual Updates and Board Minutes Page 110 of 183 A report on RVCA’s continued response to the COVID-19 pandemic was received Correspondence regarding RVCA's November 7, 2019 Executive Committee Hearing was received Next Meeting – July 23, 2020 Michelle Paton Executive Assistant [email protected] ext. 1177 CAUTION: This email originated from outside of the organization. Do not click links or open attachments unless you recognize the sender and know the content is safe. 2 RVCA - Annual Updates and Board Minutes Page 111 of 183 2019 Annual Report 1 RVCA - Annual Updates and Board Minutes Page 112 of 183 RVCA is one of Ontario’s 36 conservation authorities and a member of Conservation Your Ontario. We work closely with municipal, provincial and federal government partners, landowners and community groups to maintain and improve natural resources in Rideau Valley the Rideau watershed. The RVCA looks to build resilient communities by promoting an integrated watershed approach — one that balances human, environmental and economic needs. Our success is based on partnerships that accomplish local Conservation initiatives at the watershed scale. Authority Our Vision: A thriving watershed with clean abundant water, natural shorelines, rich forests and wetlands, diverse habitat and sustainable land use that is valued and protected by all. Our Mission: To understand, manage, protect, restore and enhance the Rideau watershed through science, stewardship, education, policy and leadership. Province of Quebec Clarence– 2019 RVCA Board of Directors Rockland Pieter Leenhouts, Chair Ottawa Rideau Valley Watershed Judy Brown, Vice Chair Perth Ottawa Andy Jozefowicz Athens Dale McLenaghan ...... Augusta Manotick (RVCA oce) Brian Dowdall Beckwith Victor Heese Central Frontenac Jamie Crawford Ottawa George Darouze Ottawa Beckwith North Dundas Julie Graveline Ottawa Scott Moffatt Ottawa Drummond/ Anne Robinson Ottawa North Elmsley Montague North Grenville Guy Desjardins Clarence-Rockland George Sachs Drummond/North Elmsley Perth Smiths Falls Merrickville-Wolford Rob Rothgeb Elizabethtown-Kitley Tay Valley Don Halpenny Merrickville-Wolford Central Frontenac Augusta Vince Carroll Montague Elizabethtown-Kitley Gerry Boyce North Dundas Westport Barclay Cormack North Grenville Rideau Lakes United States Carolyn Bresee Rideau Lakes Athens of America South Shawn Pankow Smiths Falls Frontenac Pat Barr South Frontenac Gene Richardson Tay Valley Melissa Sullivan Westport 2 Cover: Volunteers and staff installing woody View from Spy Rock, RVCAdebris - for Annual fish habitat Updates on Wolf Lakeand Board MinutesFoley Mountain Conservation Area Page 113 of 183 Message from the Chair & General Manager We proudly serve the 450,000 people who call the Rideau watershed home. Conservation authorities have provided quality programs and services based on a watershed model that is more than 74 years old. Globally respected and praised, this Ontario innovation is uniquely ours and the envy of many. With this in mind, we will continue to bridge municipal boundaries, address environmental issues, encourage collective strategies and support informed decision-making. We are pleased to celebrate our many accomplishments and the delivery of efficient and effective conservation programs that support our vision for a thriving watershed with clean abundant water, robust ecosystems and sustainable land use that is valued and protected by all. Our collaborative work with our Indigenous, federal, provincial, municipal, agricultural, business, environmental, community and academic partners will only grow as we continue to improve client service, program effectiveness and organizational strength, all for the benefit of our watershed’s health. Thank you to our municipalities, board members, partners and staff for their dedication and support. We are also very appreciative of the continuous, enthusiastic efforts of our volunteers. On behalf of the RVCA Board of Directors and staff, we hope you enjoy this snapshot of 2019’s accomplishments. If you would like to learn more about our conservation work, please don’t hesitate to contact us. Yours in conservation, Pieter Leenhouts Sommer Casgrain-Robertson Ultimate Aquatic Workshop Chair General Manager/Secretary Treasurer 3 RVCA - Annual Updates and Board Minutes Page 114 of 183 Corporate Services Corporate Services supports the whole authority, allowing it to perform its functions in an efficient and cost-effective manner. The department is responsible for strategic planning, budgeting, financial reporting, business improvement, human resources, communications, GIS, member services, foundation support and administration. • $10.76 million budget • Hosted the Honourable Rod Phillips, Minister of • 70 staff plus 16 summer students Environment, Conservation and Parks and the • 23 board members representing 18 member municipalities Honourable Merrilee Fullerton, Minister of Training, • Launched RVCA Blog “The River Reed” Colleges and Universities • Created Adhoc Policy Committee • Hosted the Honourable Elizabeth Dowdeswell, • Hosted annual watershed tour for board members, Lieutenant Governor of Ontario municipalities and local MPPs Below: The Honourable Elizabeth Dowdeswell, Lieutenant Governor of Ontario, paid the RVCA a very special visit on Friday, May 31, 2019. Right: RVCA Board of Directors Tour, June 27, 2019. Bottom right: On March 14, 2019 the Honourable Rod Phillips, Minister of Environment, Conservation and Parks and the Honourable Merrilee Fullerton, Minister of Training, Colleges and Universities visited the RVCA head office. 4 RVCA - Annual Updates and Board Minutes Page 115 of 183 Conservation Land Management Services The RVCA manages over 3,000 hectares of conservation land for the strategic protection of vulnerable habitats and valuable natural resources. This land includes 11 developed conservation areas that are available for public use and enjoyment — two of which offer outdoor education programs. Conservation areas provide affordable recreation, education and tourism opportunities to watershed communities. Land Management • Public consultations completed for Foley Mountain • Own 2,140+ hectares of conservation lands across Conservation Area’s Management Plan the watershed • New accessible dock and observation platform installed at • Manage 3,000+ hectares of conservation land (inspected Chapman Mills Conservation Area and assessed annually) • New accessible platform installed at Rideau Ferry Yacht Club • Forest management plans completed for 20 properties boat launch (2,400 hectares) • Partnered with Cabinscape to build a tiny cabin at Mica Mines • Managed Forest Tax Incentive Program plans submitted Conservation Area to give visitors a special opportunity to for these properties (received 10-year approval for property experience nature tax savings) • New trail and boardwalk improvements along the Rideau Trail • 52 nest boxes monitored at nine conservation areas at Mica Mines Conservation Area • 6 species at risk monitoring or habitat feature projects completed at five conservation areas (bobolink, butternut, Outdoor Education barn swallow) • 11,379 students participated in curriculum-based outdoor • 6 conservation areas enhanced with tree planting projects education programs at Baxter and Foley Mountain • 3 Memorial Benches installed at Baxter, Chapman Mills and Conservation Areas W.A. Taylor Conservation Areas • $27,900+ dollars raised in cooperation with the Rideau Valley Conservation Foundation (RVCF) to offset outdoor Conservation Areas education costs for low income schools • 11 developed conservation areas • 250 participants attended Baxter and Foley Mountain • 200,000 visitors annually Conservation Area day camps • 42 kilometres of trails maintained for public use • 20 pairs of BOGS° boots donated to the Rideau Valley • 5,554 people enjoyed rental facilities at Foley Mountain Conservation Foundation for Baxter and Foley Mountain and Baxter Conservation Areas (interpretive centres, group education programs camping areas and the Baxter river cabin) • New Forest School drop-in program launched at Foley • 7 partnership agreements to provide recreational Mountain Conservation Area opportunities at six conservation areas 5 Chapman Mills RVCAConservation - Annual Area Updates and Board Minutes Page 116 of 183 Planning & Regulatory Services The RVCA brings watershed science, provincial policies and individual municipal needs together to meaningfully assist municipal decision-makers in building and sustaining local communities. The RVCA is also the approval authority for development on hazard lands affected by flooding, steep slopes or unstable soil and in environmentally sensitive areas like wetlands, shorelines and watercourses. Staff also approve the construction, enlargement or alteration of septic systems in the City of Ottawa and Tay Valley Township and provide septic re-inspection services in several other municipalities. Planning Advisory Reviews Septic System Approvals • 1,159 Planning Act applications: • 231 file search requests (City of Ottawa) • 443 severances • 692 applications for new or replacement septic systems • 373 minor variances (637 in Ottawa and 55 in Tay Valley) • 154 site plan control • 86 applications for septic renovations or alterations • 129 zoning by-law amendments (74 in Ottawa and 12 in Tay Valley) • 24 Official Plan amendments • 11 Complaints (Ottawa) • 18 subdivision reviews • 630 septic re-inspections completed (304 in Rideau Lakes, • 18 condominium applications 191 in Central Frontenac (Crow and Eagle Lakes), 106 in • 130 pre-consultation meetings Tay Valley and 29 in North Frontenac) • 7 Environmental Assessment Act reviews • 2 Aggregate Resource Reviews Source Water Protection Approvals • 10 Risk Management Plans established under the Sec. 28 Conservation Authorities Act Approvals Clean Water Act • 697 property inquiries • 342 applications • 296 permits issued • 162 clearance letters • 111 complaints/occurrences • 21 violations 6 RVCA - Annual Updates and Board Minutes Page 117 of 183 Stewardship Services The RVCA works with landowners, farmers, lake associations, NGOs, businesses, government agencies and the public to undertake on-the-ground projects that directly improve the watershed. Programs such as reforestation, landowner incentive programs, shoreline restoration, wetland enhancement and species at risk habitat creation help protect and enhance the watershed’s natural resources. Tree Planting • 6.4 million trees planted since 1984 • 195,100 trees planted on 100 properties • $250,147 fundraised to offset landowner costs • 150 trees planted along the Jock River in the Village of Richmond at a TD Tree Day event Shoreline Naturalization • 13,553 trees and shrubs planted on 73 properties • 2.8 kilometres of shoreline naturalized • $140,662 fundraised to offset landowner costs • 1,000 trees and shrubs planted in Arlington Woods along the Graham Creek ravine following tree loss due to tornado • 750 trees and shrubs planted along Bilberry Creek in Ottawa as part of erosion control work. • 520 trees and shrubs planted along Mosquito Creek in partnership with the City of Ottawa and the Riverside South Community Association • 665 potted trees, shrubs and wildflowers distributed in partnership with Otty Lake Association and Upper Rideau Lake Association through an over-the-counter sale. • Free shoreline planting projects provided in partnership with Bobs and Crow Lake Foundations Clean Water Projects • 107 projects were approved through the Rideau Valley Rural Clean Water Program, allocating $182,100 in grants; these grants will support a total project value of $492,016 • 38 projects were approved through the Ottawa Rural Clean Water Program, allocating $203,690 in grants; these grants will support a total project value of $459,802 • Delivered the Ottawa Rural Clean Water Program in the Mississippi watershed in partnership with Mississippi Valley Conservation Authority 7 Shoreline naturalization at RVCA - Annual Updates and Board Minutes Mosquito Creek Page 118 of 183 Lake Planning Habitat Enhancement • 18th Annual Lake Links Workshop attended by 100+ local • 6 brush bundles installed on Wolfe Lake with the Wolfe Lake lake stewards and residents Association to enhance fish habitat • Walleye spawning bed installed on Scanlan Creek in Butternut Stewardship partnership with the Wolfe Lake Association • 22,832 butternut seedlings have been planted since 2006 (RVCA finds healthy Butternut trees, collects seed, grows seedlings and distributes them to landowners and other clients in Eastern Ontario) 8 Wolfe Lake/Scanlan Creek RVCAFish Habitat - Annual Enhancement Updates Project and Board Minutes Page 119 of 183 Science & Engineering Services The RVCA collects, monitors and analyses watershed information to understand our watershed and help us better manage and protect its resources and the people who live in it. Failure to adequately recognize and incorporate the value of natural areas into decisions about the use and management of land and water will reduce the net benefits that societies receive from watersheds. Source Water Protection • 19 sites monitored for water levels • Fifth year implementing the Mississippi-Rideau Source • 10 sites monitored for precipitation Protection Plan • 6 sites monitored for snowpack • Continued support provided to municipalities including policy interpretation and implementation tools Stream Characterization Monitoring • Finalized the second Source Protection Plan Amendment for • 3,678 square metres cleared during 12 invasive species a new municipal drinking water system in the Municipality of removal events on City Stream Watch watercourses. North Grenville and a revision of dense non-aqueous phase • 1,307 hours of volunteer work was completed by 315 for the liquids policies City Stream Watch Program • Completed second annual report summarizing • 94 headwater drainage feature sample locations on implementation progress Borthwick Creek, Brassils Creek, Cranberry Creek, Hunt Club • Started implementing the first work plan to update technical Creek, Mosquito Creek, Mud Creek, Ramsay Creek, Sawmill Assessment Reports and the Source Protection Plan Creek and Stevens Creek • 34 headwater drainage feature sample locations on the Flood Forecasting and Warning Lower Rideau Rideau • 18 flood messages for the Rideau River watershed • 9 headwater drainage feature sample locations on the • 17 flood messages for the Ottawa River watershed Rideau River • 3 low water messages 9 Headwater sampling RVCAat Mud - CreekAnnual Updates and Board Minutes Page 120 of 183 • 45 sites sampled throughout the watershed in the spring and Surface Water Quality Monitoring fall for the Ontario Benthic Biomonitoring Network • 246 hours donated by 15 lake steward volunteers to help • 20.2 kilometres of stream surveys completed on Borthwick monitor and sample Watershed Watch lakes sampled for Creek, Cranberry Creek, Hunt Club Creek and Ramsay Creek. water quality conditions • 16 fish sampling sites on Borthwick Creek, Cranberry Creek, • 29 participants facilitated lake sampling by offering lake Hunt Club Creek and Ramsay Creek access and/or on-water transportation • 1 invasive species workshop and 5 other training and outdoor • 39 lakes sampled from May to November to monitor levels of demonstration workshops nutrients, E. coli and other chemical parameters through the Watershed Watch Program Ground Water Monitoring • 96 hours donated by 8 stream steward volunteers to help • 16 provincial groundwater monitoring network (PGMN) monitor and sample streams in the Rideau Valley for water wells maintained at 13 locations — groundwater levels and quality conditions temperature are recorded hourly; manual groundwater levels • 117 sites sampled for the RVCA Baseline Monitoring Program, are measured quarterly; approximately 50 groundwater City Baseline Monitoring Program and Provincial Water quality parameters are analysed annually; 3 locations measure Quality Monitoring Program which monitors the water barometric pressure and air temperature hourly; 2 locations chemistry of major rivers and tributaries from April record rainfall hourly to November • Continued funding partnership within the City of Ottawa to • 51 water quality parameters are monitored annually deliver the Ottawa Hydrogeological Harvested Information Geodatabase (OHHIG); OHHIG captures critical historical Watershed Reporting hydrogeological report information into a spatial referenced • All 6 subwatershed and 66 catchment reports available database for Conservation Authority and City of Ottawa online at watersheds.rvca.ca. Subwatershed reports are a decision making compilation of water quality, forest cover, wetland cover and riparian cover data that looks to show the health of the subwatershed and if its health is improving or declining. Municipalities and RVCA use these reports to make policy and program decisions and to focus resource management and stewardship actions where they are needed the most. Financing Conservation 2019 Revenues $10,488,693 2019 Expenditures $10,488,081 Science & Engineering Services $3,514,192 Program Revenue $3,359,154 Stewardship Services $1,653,548 Municipal Levy Planning Advisory and $5,647,004 Regulatory Services $1,855,084 Foundation Conservation Land Management $211,460 Services $1,114,254 Provincial Funding $444,561 Corporate Services $874,782 Special Levies $826,514 Investment in Capital Assets $280,449 Repayment of Capital Lease $263,667 Transfer to Reserves $932,105 10 RVCA - Annual Updates and Board Minutes Page 121 of 183 Rideau Valley Conservation Foundation The Rideau Valley Conservation Foundation is proud to be your local, accountable, registered 2019 RVCF environmental charity dedicated to supporting on-the-ground conservation work in the Board of Directors Rideau River valley. Thanks to your generosity, we continue to improve our watershed and its • Charles Billington many communities by valuing, sustaining and protecting the natural environment. We do this • Mary A. Bryden, by planting trees, naturalizing shorelines, conserving natural spaces, protecting species at risk, Past Chair educating our youth and much, much more. • Andrew Harkness, Vice Chair We are delighted and inspired by the continuing confidence of our many partners and donors — • Jason W.M. Kelly, Chair thank you. In 2019 we launched our 2020 Conservation Campaign as we look to raise funds to • Anne Simmering keep our natural areas in public hands forever. We are already delighted about the interest in and • R.E. (Bob) Smith investment towards the protection of our forests, wetlands and shorelines. Thank you for making • Katherine Thomas your local natural environment a priority. • Sarah Wayne, Secretary-Treasurer The Foundation Board of Directors would also like to thank the staff and Board of the Conservation • Rich Wilson Authority for their dedication and support in 2019. We look forward to continued success in 2020. Yours in conservation, Jason W. M. Kelly, RVCF Chair 2019 Highlights • Launched the 2020: Conservation Campaign to raise funds to • Partnered with One Tree Planted to plant 70,000 tree protect our conservation lands through the Steve Simmering seedlings in spring 2020. Land Endowment Fund and gratefully accepted donations • Planted trees thanks to Hulse, Playfair and McGarry who including a Gold Level $25,000 donation from the Laidlaw have support tree planting in the watershed since 2003. Foundation, a corporate donation from Enbridge Gas and • Welcomed new and returning Carbon Neutral individuals, other valued private donors. businesses and events including LIVE 88.5 and Ottawa • Celebrated and acknowledged the continuing support of Greek Fest. over 330 watershed businesses and private donors who are • Installed a new, accessible dock and viewing platform at recognized on our “Partners in Conservation” wall at our Chapman Mills Conservation Area with the support of the office in Manotick. Cabela Canada Outdoor Fund. • Raised funds to welcome classes (approximately 1,440 • Supported fish habitat restoration on Wolfe Lake with students) to students to participate in outdoor education support from TD Friends of the Environment Foundation. programs at Foley and Baxter Conservation Areas by reducing • Prepared for restoration of the Hutton Marsh thanks to the or eliminating bus and registration fees. Thank you to the dedicated group of local stakeholders and funders who made Ottawa Community Tree Foundation Community Grants this project possible including Ducks Unlimited Canada, Leeds Program, The North Face Canada Explore Fund, Starbucks and Grenville Stewardship Council, Ontario Federation of Foundation Green Apron Grant, BOGS° Outdoor Fund for Anglers and Hunters Zone F, the United Counties of Leeds 11 their support. RVCA - Annual Updates and Board Minutes Page 122 of 183 and Grenville (UCLG), Wildlife Habitat Canada, Rideau Valley Conservation Authority and the RVCF. • Invested in volunteer work along city streams to remove invasive species and litter thanks to TD Fiends of the Environment Foundation funding. • Participated on the Nature for All Committee as we look to increase accessibility features at Baxter Conservation Area. Thank you to the City of Ottawa Rural Community Funding Grant, the Gosling Foundation, and Jackman Foundation for their support. • Enjoyed the continued confidence of several land development companies who use the Foundation’s Species at Risk Compensation Program to compensate for unavoidable loss of butternut, barn swallow habitat or bobolink habitat during their business activities. We are currently managing 53 projects. • Continued delivery of Memorial Tree and Memorial Bench Programs. • Supported the Royal Canadian Legion Branch 314 Manotick by accepting donations directed to maintaining Remembrance Park’s Memory Gardens. • Continued efforts to accept land donations of ecologically sensitive lands from willing landowners. • Remained a proud and practicing member of both the Ontario and Canada Land Trust Alliances. • Launched new website thanks to the support of Probase Web Creative Solutions. • Supported donors through CanadaHelps.com for safe and easy acceptance of donations to RVCF’s special programs and services. • Modernized the Foundation’s logo. • Maintained accreditation from Imagine Canada’s Standards Program — providing public confidence in the RVCF that has demonstrated excellence in board governance, financial accountability and transparency, ethical fundraising, staff management and volunteer involvement. Rideau Valley Conservation Foundation ScheduleBox 988, “A” 3889 Rideau Valley Drive, Manotick, ON K4M 1A8 613-692-6823 | [email protected] | www.rvcf.ca Love this beautiful valley like we do? The RVCF is proudly accredited under Imagine We would be pleased to talk to you about a gift to Canada’s Standards Program having conservation whether of property, funds or in-kind demonstrated excellence in board governance, services . . . please call or write for confidential advice financial accountability and transparency, and opportunities. We can match your gift objectives ethical fundraising, staff management and with some very meaningful and long-lasting conservation projectsthat all will enjoy! volunteer involvement. How to Reach Us 3889 Rideau Valley Drive, P.O. Box 599, Manotick ON K4M 1A5 T 613-692-3571 | 1-800-267-3504 F 613-692-0831 [email protected] | www.rvca.ca © Rideau Valley RideauValleyCA Conservation Authority 12 RideauValleyConservationAuthority February 2020 RVCA - Annual Updates and Board Minutes Page 123 of 183 Standards Program y License Agreement | 7 of 7 June 12, 2020 The Honourable Steve Clark, Minister of Municipal Affairs and Housing 17th Floor, 777 Bay St. Toronto, ON M5G 2E5 Dear Minister Clark, RE: Town of Bracebridge Resolution regarding the establishment of a Municipal Financial Assistance Program to offset the financial impact of the COVID-19 pandemic At its meeting of June 4, 2020, the Council of the Corporation of the Town of Bracebridge ratified motion 20-TC-089, regarding the Town of Bracebridge support for the Federation of Canadian Municipalities (FCM) recommendations contained in their report titled “Protecting Vital Municipal Services”, as follows: “WHEREAS the Federation of Canadian Municipalities (FCM) issued a report titled “Protecting Vital Municipal Services” on April 23, 2020 which included recommendations to the federal government to provide financial assistance for municipalities across the country; AND WHEREAS the Association of Municipalities of Ontario (AMO) recognizes that a collaborative federal- provincial effort is required to provide much needed financial assistance to municipalities and their May 14, 2020 letter (attached) to the Prime Minister and the Premier urges Canada and Ontario to extend their successful collaboration through financial support for municipalities; NOW THEREFORE BE IT RESOLVED THAT the Town of Bracebridge supports the FCM recommendation and requests that both the Federal and Provincial Governments establish a municipal financial assistance program to offset the financial impact of the COVID-19 pandemic; AND FURTHER THAT the Town of Bracebridge supports the Association of Municipalities of Ontario (AMO) in lobbying the Provincial Government for financial assistance to support Municipalities in offsetting the financial impact of the COVID-19 pandemic; AND FURTHER THAT this resolution be forwarded to the Honorable Steve Clark, Minister, Municipal Affairs and Housing, local Member of Parliament (MP) and local Member of the Ontario Legislature (MPP), FCM, AMO and its member municipalities, and the Muskoka municipalities.” In accordance with Council’s direction I am forwarding you a copy of the associated memorandum for you reference. Town of Bracebridge - Financial Assistance for COVID-19 Page 124 of 183 Please do not hesitate to contact me if I can provide any additional clarification in this regard. Yours truly, Lori McDonald Director of Corporate Services/Clerk Copy: Scott Aitchison, MP, Parry Sound-Muskoka The Honourable Norm Miller, MPP, Parry Sound-Muskoka The Federation of Canadian Municipalities Association of Municipalities Ontario and member municipalities Muskoka Municipalities Town of Bracebridge - Financial Assistance for COVID-19 Page 125 of 183 PR ESERVING ON TARIO’ S H ISTORY, O NE B ARN A T A T IME [email protected] May 28, 2020 Addressed to: Planning Department To whom it may concern Our not-for-profit organization was formed in 2019 with the goal of conserving barns of cultural heritage significance in Ontario. In order to fulfill this goal, we have been conducting research and analysis on a variety of topics, including Planning Policy frameworks which either help or hinder the conservation of barns. It has come to our attention that many municipalities are demolishing heritage barns during the process of severance of surplus farm dwellings. The purpose of this letter is to provide you with a brief summary of our findings regarding how existing Planning Policies at the Municipal and Provincial levels impact these cultural heritage resources. We hope that this will help to provide insight on how these policies may be managed in the future so that the conservation of significant cultural heritage resources can work in cooperation with planning for new development. Barns have potential to be identified as significant cultural heritage resources and may be worthy of long-term conservation. According to PPS, significant cultural heritage resources shall be conserved: 2.6.1 Significant built heritage resources and significant cultural heritage landscapes shall be conserved. Under O ntario Regulation 9/06, cultural heritage resources demonstrate significance related to legislated criteria including design/physical value, historical/associative value and contextual value Although they may not have the same functionality they once did, we believe our heritage barns are an important part of Ontario’s cultural history and rural landscape. ● They serve as landmarks in the countryside ● They have the potential to be reused and repurposed, sometimes into agriculture-related uses as municipalities search for value-added opportunities for farmers ● They have historic value for research of vernacular architecture and cultural history of areas and communities in Ontario ● They are a testament to the early farmers and pioneers in our province ● They convey an important sentiment and image to our urban counterparts about the hardworking farm community ● They contribute to agritourism in both a functional and an aesthetic way. Some European countries fund maintenance of rural landscape features such as buildings, hedge rows and fences for the very purpose of world-wide tourism and cultural heritage protection ● They are useful for small livestock or other small farm operations We have recognized a growing trend in Ontario, where barns are seen as good candidates for conservation and adaptive re-use. Barns can be made new again and communicate their history while serving a new purposes. Barns can be made into single detached residences, Craft breweries, agro-tourism related destinations, and more. Ontario Barn Preservation - Advocacy Letter Page 126 of 183 In an effort to recognize the significance, historic and cultural value of these buildings, Ontario Barn Preservation was formed March 30, 2019. This not-for-profit organization is reaching out to barn owners, local and county historical societies, authorities, and the general public, to recognize the value of these amazing buildings. Often these barns are close to their original condition when they were built between the early 1800s and the early 1900s. We understand the planning and building code regulations that municipalities enforce.There are often conflicting priorities, resources required for enforcement, and provincial goals and protection to uphold. The following provides a review of key policies of Provincial Policy Statement (PPS 2014), OMAFRA and Ontario Building Code regulations which creates difficulties in the conservation of barns. We hope these solutions from other municipalities have implemented might be considered in your municipality. POLICY ITEM 1: “New land uses, including the creation of lots, and new or expanding livestock facilities shall comply with the minimum distance separation formulae.” –Provincial Policy Statement (PPS) 2.3.3.3 POLICY ANALYSIS Barns that remain with a dwelling on a smaller severed residential lot are already in compliance with MDS setbacks since there would be no new odour conflict. If this landowner wants to house animals a Nutrient Management Plan/Strategy is required for anything over 5 Nutrient Units (NU, this is equivalent to 15+ beef feeders, OR 5+ medium-framed horses, 40+ meat goats, or 5+ beef cows), and are required to have a plan for manure removal either on their own property or in agreement with another land owner as per the OMAFRA Nutrient Management Plan/Strategy Guidelines. Any livestock count under 5NU does not require a Nutrient Management Plan. Although the capacity of these heritage barns is generally above 5 NU, in practice it is unlikely an owner would exceed this number because heritage barns are not usually that large and owners of this type of property are likely to only have a hobby-size operation. On the other hand, barns that do not remain with a dwelling on a smaller severed residential lot, but remain on the larger retained agriculture lot often immediately become a violation of the MDS setbacks should that barn house livestock, or potentially house livestock. However unlikely this may be due to the nature and condition of the barn for livestock housing, it is a possibility. Many barns could house up to 30 Nutrient Units, or more, depending on the size of the barn. This capacity would require a separation distance from the house on the new severed lot much larger than existing to allow the barn to remain standing. Thus barns on the larger retained agriculture lot have limited options to avoid demolition. POSSIBLE RESOLUTION: The MDS guidelines state that a building must be “reasonable capable of housing animals” in order for MDS to be triggered. Therefore, a barn that is in a decrepit state is automatically exempted from MDS as it cannot house livestock. Thus the barn can be severed off from the dwelling without MDS implications. However, some barns are not in a decrepit state and are the ones that are worth saving. If the barn is to remain on the retained agriculture lot, it needs to be prevented from being used as a livestock facility to be exempt from MDS. This can be done by removing water, stalls, electricity to the barn and make it “incapable of housing animals”. Ontario Barn Preservation - Advocacy Letter Page 127 of 183 Some municipalities have had the livestock restriction written into the special conditions of the zoning amendment exception. Two examples are 1. that the barn not be permitted to hold livestock. For example “ A livestock use shall be prohibited in any farm buildings existing on the date of passage of this by-law.” 2. The amendment can also be used to only restrict the quantity of livestock in the barn as such as 1.2NU (animal nutrient units) per hectare “ Notwithstanding their General Rural (RU1) or Restricted Rural (RU2) zoning, those lots 4.0 hectares (9.9 ac.) in size or less shall be limited to no more than 1.25 nutrient units per hectare (0.5 nutrient units per acre). Minimum Distance Separation Guidelines shall apply.“ The Ontario Building Code does not differentiate between agricultural buildings for livestock vs. implements storage, therefore a change of use of this type is not clearly defined as a possibility through the building code. A change of use permit could also be undertaken to change the occupancy of the building from agriculture to part 9. However, this solution is costly and prohibitive for most Owners. We feel that the best case of survival for the barn is to include it with the severed residential lot If the barn is to be severed with the residential lot we feel that the barn best use is for animals within compliance with the MDS requirements. Some municipalities use a minimum lot size required for livestock (but you have to be willing to sever that lot size where appropriate). We recommend that these smaller lots be permitted to house animals. These lots are ideal for starting farmers, CSA’s, and value-added farm operations. The owners of these smaller lots are often in a position to invest in restoration of our heritage barns. POLICY ITEM 2: A residence surplus to a farming operation as a result of farm consolidation, provided that: “1. the new lot will be limited to a minimum size needed to accommodate the use and appropriate sewage and water services;” - PPS 2.3.4.1c POLICY ANALYSIS Provincial policy has limited the lot creation size to only accommodate the water and sewage to maintain large lots and maximum land remaining for agriculture uses. POSSIBLE RESOLUTION Many municipalities use a minimum and maximum lot size rather than the above strict guideline to determine the lot line and review each severance on a case by case basis. The Ministry of Environment provides “reasonable use guidelines” on lot size for sewages systems. These guidelines recommend that a lot should have a “Reasonable Use Assessment” be done to ensure that the lot is adequately sized for septic systems. A rule of thumb that has been used is clay soil lots should be a minimum of 2 acres, and a lot with sandy soil be 1 acre. However, we would recommend that this statement be reviewed at a provincial level and we would encourage you to contact the provincial policy department to review this statement. Ontario Barn Preservation - Advocacy Letter Page 128 of 183 POLICY ITEM 3: Designation of severed lot to be zoned “non-farm” and permitted uses as “non-farm” dwelling POLICY ANALYSIS Provincial policy does not dictate the residential lot be “non-farm”. In fact, the PPS states that "Proposed agriculture-related uses and on-farm diversified uses shall be compatible with, and shall not hinder, surrounding agricultural operations." We would argue that the “non-farm” designation does create an incompatible use, encouraging non-farming residents, but it also limits the possible use of the small land for small scale farm operations within Prime Agriculture Zones. POSSIBLE RESOLUTION: Provide a zoning category for small lots that are sized to permit limited livestock, alternative and value-added agriculture operations. These can also be separate provisions within your existing rural or agricultural designations. For example Provisions for lots larger than 10 acres, and lots less than 10acres. POLICY ITEM 4: Change of Use for the building to not permit livestock. POLICY ANALYSIS A change of use to non-livestock building is a challenging proposition. The building code does not differentiate between livestock agriculture building and implement agriculture building. This change of use permit is quite simple and would not require any investment or structural upgrade by the owner. If a change of use to a non-agriculture building is required, it would fall into part 9 of the building code (unless other uses are proposed). This upgrade would often require significant structural reinforcement and investment by the owner. Most owners would not be willing or in a position to invest this type of capital on a building that does not have function in a farm operation, nor for a residential property owner, also without a major purpose for the building other than storage, garage, or workshop. This Change of Use requirement will most likely end with the demolition of the barn when required. POSSIBLE RESOLUTION: Change of use is only required to limit the use of the barn for livestock. This can be achieved by removing water and stalls from the building. The barn remains an existing agriculture building but unable to “reasonably house animals” (see issue 1 above for further details or options). CONCLUSION We hope that you will consider our review of Provincial and Municipal Planning Policy as it relates to any future Reviews of Official Plans, Comprehensive Zoning By-laws, and approaches to the conservation of built heritage resources related to agricultural use. Ontario Barn Preservation - Advocacy Letter Page 129 of 183 Too often we see these community raised historic structures in poor condition with loose boards flapping in the wind, roofs caved in, or just a mass of timbers and roofing decaying into the ground. On behalf of Ontario Barn Preservation, we encourage you to help find ways to prevent the further unnecessary demolition of our heritage barns especially in relation to surplus farm dwelling severances. It is our hope that barns of significant cultural heritage value are conserved for future generations. Please don’t hesitate to contact us if you have any questions, and we hope to hear from you in the future. Regards, Krista Hulshof, Vice President, architect, Questions can be directed to Krista at 519-301-8408 or k [email protected] Ontario Barn Preservation - Advocacy Letter Page 130 of 183 Each year, the Canadian Association of Fire Chiefs (CAFC) recognizes men and women who promote the fire services in Canada. During CAFC’s annual conference, Fire-Rescue Canada, a select number of Fire Chiefs representing the fire services industry will be recognized by the CAFC and Fire Underwriters Survey for their outstanding contribution. Fire Underwriters Survey is the sponsor of these prestigious national awards. IMPORTANT DATES ❖ Nominations open - Thursday, June 25, 2020 ❖ Nominations close - Wednesday, August 12, 2020 ❖ Notification of decisions - Friday, August 28, 2020 AWARDS & CATEGORIES ❖ Volunteer Fire Chief ❖ Full Time Career Fire Chief The candidates chosen for the Fire Chief of the Year Awards will be presented with a plaque or suitable object of recognition designed and presented by Fire Underwriters Survey at Fire-Rescue Canada. A monetary award will be also contributed in the names of the award winners to further programs in their individual communities. The award winners will be asked to choose the program that he or she would like to support. ELIGIBILITY ❖ Individuals who are eligible for nomination and selection for Awards of Excellence must be active Chiefs in full time career or volunteer positions with the fire services in Canada. ❖ Those individuals who have recently retired (i.e. within 2020) will also be considered. ❖ One from each category will be chosen. SUBMISSION REQUIREMENTS When submitting a nomination online, the nominator will be asked to include the following: ❖ description of why this individual is Canada’s Fire Chief of the Year (five sentences in lay terms) ❖ a summary of the reason for which this individual should be given the award (such as metrics, outcomes, impact and/or innovation) ❖ one (1) page description of work in one of the thematic areas – see next page for theme areas ❖ either one (1) letter of staff support or three contact names as references (optional) ❖ either one (1) letter of council support or contact information of council reference (optional) 2020 Fire Chief of the Year - Award Page 131 of 183 THEME AREAS Impact ● Innovation ● Transformation ● Mentorship/Education ● Public Safety Contribution ● Resource Management/Fundraising ● Partnership/Coalition Development ● Event or series of events ● Length of tenure and what happened in that tenure ● Recruitment and retention of volunteers ● Diversity and inclusion in department ●Precedent setting ● Emergency Management/Pandemic Response NOMINATION AND SELECTION ❖ Nominations will only be accepted online. ❖ All nomination must include a clear, concise, and succinct narrative description of the candidates’ achievements or contributions. Additional background information may be attached. ❖ An independent panel of judges, drawn from the Canadian Association of Fire Chiefs and Fire Underwriters Survey will adjudicate the nominations. AWARD CRITERIA ❖ Candidates must have made outstanding contributions to the betterment of their community and of the fire services industry over several years in areas such as safety, sustainable community program development, education, community service or policy development. or ❖ Candidates must have achieved, through their innovation and initiative on a particular project or program, positive and measurable improvement of significant and enduring benefit to the fire services industry and their community. QUESTIONS For questions regarding the 2020 National Fire Chiefs of the Year Awards, please contact Sally Clelford at [email protected]. Click Here to Submit a Nomination! 2020 Fire Chief of the Year - Award Page 132 of 183 Board of Health Meeting June 18, 2020 Summary Auditor’s Report The 2019 Audit was presented to the Board by Ms. Serena Fortin, auditor for Allan and Partners LLP. She stated that: the accompanying financial statements represent fairly, in all material aspects, the financial position of the entity as of December 2019, and its result of operations, its changes in net debt, and its cash flows for the year that ended in accordance with the Canadian Public Sector Accounting Standards. The Board of Health approved the 2019 Audit. Provincial Appointments to the Board Currently there are five vacancies for provincial appointments to the Board and we have submitted our request to the Minister of Health for a reappointment, along with a new appointment. The provincial appointees bring a valuable perspective to the work of the Board. COVID-19 Update The Leeds, Grenville and Lanark region continues to have a very low number of community people diagnosed with COVID-19, with between 120 and 150 tests being done at the three Assessment Centres. In the past week there has been a surge in the request for testing by people who want to visit someone in a long- term care home because all visitors must have a negative test within two weeks before a visit. Provincial Stage 2 Opening Leeds, Grenville and Lanark qualified for the Provincial Phase 2 Opening because of our very low number of cases in the past two weeks, the hospitals have adequate capacity to function, and there is adequate testing available to the public. The Health Unit is involved directly in supporting food premises, personal service settings, and water recreational settings to open with COVID-19 precautions in place as well as adhering to all the usual public health regulations. They were all sent information packages and Public Health Inspectors will follow up with each one. Our Website has a detailed section for businesses of all types with resources and links to other sites, for example, the Ministry of Labour. We are also working with child care centres that plan to open, building on provincial guidance and our learnings with the emergency child care centres. Our work with municipalities will continue in this new stage, and we are pleased to consult on plans for reopening municipal parks, recreation opportunities, and beaches. Our beach testing will start next week. We are pleased to work with municipalities on special events they are planning to ensure they are done safely. Leeds, Grenville and Lanark Health Unit - June 18th Meeting Summary Page 133 of 183 Drug Overdoses and Deaths Eight people have died in the past two months in Leeds, Grenville and Lanark, likely from a fentanyl overdose. This is more deaths than we would usually have over an entire year. During May, the hospitals have also seen an increase of people presenting to the emergency department with an overdose. The Health Unit, along with community partners, suspect the increase in overdoses are a result of a toxic supply of substances as the usual supply routes are not available, COVID-19 related stresses, and a change in the availability of health and social services. The stress, uncertainty, and anxiety associated with the COVID-19 pandemic may lead to increased substance use amongst vulnerable populations. Harm reduction supplies (single use equipment and naloxone) and further access to services and referrals continue to be offered throughout Leeds, Grenville and Lanark. https://healthunit.org/health- information/drug-use-harm-reduction/ Naloxone is also available through local pharmacies. We are increasing access to naloxone through a new partnership with paramedics and supporting policy changes to increase access through the ER departments. We are doing social media posts, communicating with other agencies (police, EMS, hospital, probation and parole, addictions and mental health) who are then spreading our messages through their clients. We are also connecting with some key people within the drug using circles in Perth to spread information as well. Health Canada has funded our proposal for a “Peer Support Navigator for People Who Use Substances in Leeds Grenville”. We are pleased to have our first peer support worker join our team. For more information please contact Jennifer Adams at the health unit at 613-345-5685. Leeds, Grenville and Lanark Health Unit - June 18th Meeting Summary Page 134 of 183 982$. Municipality of Chatham-Kent - Emancipation Day Resolution mm”m3m: ,E_ _u_mmmmcmmasmmaEm 0950: 2 Em _<_c:_o.um_=<9. O:m.Em3-Xm2 mm_a «mmca: ._.:m_...~6EIo:ocB_u_m Ema: ._.Eammc BmmasoEma on .._c_ 363.63 Page 135 of 183 .8 Omsmems moo_m.2.ma .8 n8 <<< From: HWINModernization Greetings, The Ministry of the Environment, Conservation and Parks is seeking your feedback on our proposed changes to modernize and transition Hazardous Waste digital reporting services to the Resource Productivity & Recovery Authority (the Authority). These proposed changes will make reporting simpler, faster and more cost-effective for the regulated community, while creating better oversight of hazardous waste management in the province by providing more timely, accurate information to the ministry. The feedback we receive will be used to inform regulatory and program changes that support the modernization and transition of digital reporting services to the Authority. The discussion paper includes a number of questions for your consideration. For example, we are considering changes to registration and reporting that would remove some duplicative reporting and unnecessary data entry. We are looking for your advice on how we can best implement the proposed changes. We would also like to better understand the impacts of modernizing hazardous waste digital reporting services on businesses, so that we can help make reporting as easy as possible. For example, we want to know how much making the change to digital reporting would cost your business and the types of supports you need to ensure a seamless transition to the new digital reporting service. This discussion paper has been posted to the Environmental Registry (https://ero.ontario.ca/notice/019-1760) for a 60-day comment period, from June 19, 2020 until August 18, 2020. We encourage you to read the discussion paper and submit your comments by the close date. If you have any questions regarding this proposal, please reply to this email or email [email protected]. Original Signed by: Steven Carrasco Director, Program Management Branch 1 Ministry of the Environment, Conservation and Parks - Changes to the Haz... Page 137 of 183 P a g e | 1 June 18, 2020 RE: Universal Basic Income Resolution Please be advised that the Council of the Municipality of Grey Highlands, at its meeting held June 17, 2020, passed the following resolution: 2020-438 Moved by Cathy Little, Seconded by Aakash Desai Whereas the World Health Organization on March 11, 2020 declared COVID-19 a pandemic, pointing to the growing number of cases of the coronavirus illness around the world and the sustained risk of further global spread; and Whereas in response to the COVID-19 pandemic, the Province of Ontario and the Municipality of Grey Highlands have declared a state of emergency under the Emergency Management and Civil Protection Act; and Whereas, to help reduce the financial strain on its citizens and businesses during the COVID-19 pandemic, the Municipality of Grey Highlands has approved disbursement of funds to local food banks and redirection of Community Grant Program funds to local community organizations providing relief to Grey Highlands residents in crisis; and Whereas Statistics Canada has reported that the unemployment rate has risen to 13.7 per cent in Canada and 13.6 per cent in Ontario in May 2020; and that the COVID-19 pandemic has impacted the employment of 3.1 million Canadians from February to April; and that lower-wage earners, women and students are being impacted disproportionately; and Whereas the Federal government has announced $82 billion in relief funding for the COVID-19 Economic Response Plan, utilizing tax deferrals, subsidies, loans, and credits to support citizens, businesses, and industries; and Whereas according to a 2018 Parliamentary Budget Office report, a Canada-wide basic income of the type previously piloted in Ontario would have an annual net cost of $44 billion; and The Municipality of Grey Highlands 206 Toronto Street South, Unit One P.O. Box 409 Markdale, Ontario N0C 1H0 519-986-2811 Toll-Free 1-888-342-4059 Fax 519-986-3643 Various Municipalities - Universal Basic www.greyhighlands.ca Income [email protected] Page 138 of 183 P a g e | 2 Whereas a basic income ensures everyone an income sufficient to meet basic needs and live with dignity, regardless of work status; and Whereas a basic income has the potential to improve individual physical and mental health, labour market participation, food security, housing stability, financial status and social relationships and generally raise the standard of living for vulnerable members of society; and Whereas a universal basic income would likely have many positive societal effects, including reducing poverty, reducing strain on health care and social assistance systems, supporting businesses and the economy, reducing crime, as well as reducing administrative complexity and creating efficiencies for those in need of financial and economic support measures; now Therefore, be it resolved that the Council of the Municipality of Grey Highlands urges the Ontario Provincial government and the Federal government to work together to investigate the feasibility of implementing a universal basic income program; and That this resolution be forwarded to the Right Honourable Prime Minister of Canada; the Honourable Premier of Ontario; the Minister of Children, Community and Social Services; the Minister of Municipal Affairs and Housing; Ministry for Seniors and Accessibility; the Association of Municipalities of Ontario; local MPPs and MPs; The County of Grey; all Municipalities with the Province of Ontario; and the Federation of Canadian Municipalities. CARRIED. As per the above resolution, please accept a copy of this correspondence for your information and consideration. Sincerely, Jerri-Lynn Levitt Deputy Clerk Council and Legislative Services Municipality of Grey Highlands The Municipality of Grey Highlands 206 Toronto Street South, Unit One P.O. Box 409 Markdale, Ontario N0C 1H0 519-986-2811 Toll-Free 1-888-342-4059 Fax 519-986-3643 Various Municipalities - Universal Basic www.greyhighlands.ca Income [email protected] Page 139 of 183 ._.:m _<__._:_n:um=n<2 < .E:m mm.memo Io? Cocomoa Various Municipalities - Universal Basic Income _ua3_2 _ua3_2_m Oaom _uoo3 mm: _.m©_m_m: UmmTEmIo:oBc_m Uocomoan _u_mmmm_ommo_<_mmQEm.“m?Em mmm:_m_._<_mm::© 9. Ooc:o__ oz ,E:m mm.mono.Em Ooc:o__ 9. Em _<_c:_o_cm_: <<:m?mmm< <<:mammEmma_:oo3m msmcqmm m Om_._._mQ Ho _.. 3 3 <0: ?mgswmm: _u”m$..$m.ommo muo_m:A@< 39 Qn. u Lmzmzm.3m8o: O_m:A Various Municipalities - Universal Basic Income _<_::_o_um_: _u“msumwommox mm» m”o_m}©Emm6_m=_.:m.H _n”m$ .m_._..-_.<:..._.m<_z owns?92.. noc...n=man._.mm.m_m: Ummq.m_.1-_.<...3 an" m: on 2 c:. Emmmm.3 masmmacan3 m333 no::n= :m_.__ 38%» o: E_< 5. BB noc:n=_.m<.m< .25 .353 9. moqm W5 wm< mauve:9. Sm _<_::.n_um_:<3 93. _.=m:_m:n_uc_.m_:mSm u3<_...n_m_man. 333. mo <95 :.:_<. \¢\S\ mama9: ma; m:n_. mQ% Page 142 of 183 an ._._.:n_mm .3... E3: :. :5 x63 Ioaozsaim 3.33 33.22 93% _<__.. ex oocm_mm3a. :3 Iozozanim P.m:=.m~ow0332.0 b: 02.3 >~.::..n..bE..:.mmsis =5 3.05.38 0332.0 Various Municipalities - Universal Basic Income u o o u o o o o o o - - .- u - o o o- imam 29.2. 5‘ ans...< Etmam? Sm >\E=..n..E..:..¢. ca9.3. I?inaau ..mE.E.:u3m 36S.=n..& can...m1m3~ mo LZU sE..£m>u a cum? ..:33m :3 Sn nonmazn.no..3E.o n?imm Page 143 of 183 dam Hm> omwdmac dam 83 Hg noE.ow>.:oz omHEM H032 2.. GONE w>< cmwmmorcdoz zdzwmw Emu >uoE.mu w Corporation of the Township of Perth South 3191 Road 122 St. Pauls, ON N0K 1V0 Telephone 519-271-0619 Fax 519-271-0647 July 9, 2020 Agricorp Attn: Board of Directors 1 Stone Road West Box 360 Stn Central Guelph, ON N1H 8M4 Re: Farm Property Class Tax Rate Program Dear Board of Directors The Farm Property Class Tax Rate program was developed by the province to support agriculture in Ontario. Through this program, farmland owners receive a reduced property tax rate. Eligible farmland is taxed at no more than 25% of the municipal residential tax rate. This program is administered by Agricorp, the Municipal Property Assessment Corporation (MPAC), and municipalities with farmland assessment within their municipality. The Assessment Roll is returned by MPAC in December of each year for the following year. It is important that the assessment roll values on the returned roll received from MPAC are accurate as these values are used as the basis for the calculation and distribution of taxes. However, we have found that the 2020 Assessment Roll as returned 1 Township of Perth South - Farm Property Tax Rate Program Page 144 of 183 by MPAC requires many adjustments in the form of Tax Incentive Adjustments (TIA) for the Farm Property Class Tax Rate Program, each of which result in taxation write-offs for the Township. The TIAs are required to transfer properties which have become eligible for the Farm Property Class Tax Rate Program from the Residential Class back to the Farmland Class. It is our understanding that the large number of TIAs that are processed by MPAC are necessary due to the number of farm properties that have sold their property, made a change to the ownership of the property, or failed to submit paperwork to Agricorp by the required deadline. The result is that the Assessment Roll is returned with an overstated Residential Class assessment and an understated Farmland Class assessment and when used in the determination of the Residential Tax Rate at budget time results in a rate that is less than it would otherwise be. In addition, taxation write-offs of 75% of the residential amount must be refunded. These refunds are required for the current year, and in some instances, in the prior year as well, placing a financial burden on municipalities. While these adjustments are not new, they certainly seem to be increasing in volume in more recent years and we anticipate that they will continue to increase as baby-boomer farmers continue to retire and sell their farmland. In 2020 Perth South had $34,606,000 of Farmland Class assessment transferred to Residential Class assessment. As a result of this transfer the total write-off is $213,550.86 of which $107,041.20 is Perth South’s portion, $66,799.27 is Perth County’s portion and $39,710.39 is the School Board’s portion. While a tax write-off of $107,041 may not seem like a large amount for many municipalities, in Perth South is it significant and would require a 3% levy increase to offset this amount. Perth South is also concerned with the impact that these “misclassified” properties may be having on information used by other provincial departments. For example, the classification of Farmland assessment as Residential assessment negatively impacts the 2 Township of Perth South - Farm Property Tax Rate Program Page 145 of 183 Ontario Municipal Partnership Fund (OMPF) calculation, specifically the Farm Area Measure, which could result in a financial loss in the form of reduced grant funding for the year. Despite the fact that there has been no development on farmland, Perth South’s Farm Area Measure decreased from 91.7% to 90.8% in 2020, a decrease attributed to the transferring of property from the Farmland Class to the Residential Class. If the Farm Area Measure were to fall below 90% Perth South would incur a loss in grant funding, a loss we simply cannot afford. And should such a loss occur there does not appear to be a mechanism to allow for the correction of the OMPF allocation following the transfer of assessment back from Residential Class to Farmland Class. It should also be recognized that the levy costs imposed on municipalities for maintenance and administration costs of conservation authorities is also impacted by this transfer of land from the Farmland Class to the Residential Class. The apportionment of costs is determined by multiplying Current Value Assessment (CVA) in the Residential Property Class by a Factor of 1 and multiplying the CVA in the Farmlands Property Class by a factor of .25. The inclusion of assessment from the Farmland Property Class in the Residential Property Class artificially increases our proportionate share of maintenance and administrative costs and represents another unreconcilable calculation for which we are financially penalized. The current process places an administrative burden on municipalities and diverts staff time from other administrative work that we simply do not have to spare. In recent years the provincial government has been working with municipalities and other partners to improve service delivery and efficiencies. As part of their review, Managing Transformations: A Modernization Action Plan, there was a focus on strong leadership by the government to work with ministries and various partners to strengthen horizontal coordination and establish a renewed focus on improving the efficiency, productivity and outcomes of the Broader Public Sector, while at the same time delivering the most efficient Ontario Public Services possible. A similar review of the delivery of this program may be very beneficial. 3 Township of Perth South - Farm Property Tax Rate Program Page 146 of 183 Perth South understands that the province and MPAC need to ensure that each farm operation meets the requirements of the Farm Property Class Tax Rate Program, but we feel that there must be a more efficient and effective way for this to be achieved. Perth South would like to be part of the solution and suggests that all stakeholders to the Farm Property Class Tax Rate Program review the current program in an effort to find efficiencies and ultimately, a less disruptive classification process. Yours Truly, Mayor Robert Wilhelm Township of Perth South Cc: Hon. Vic Fedeli, Minister of Finance Hon. Ernie Hardeman, Minister of Agriculture, Food and Rural Affairs Randy Pettapiece, MPP Perth Wellington Board of Directors, Municipal Property Assessment Corporation (MPAC) Board of Directors, Rural Ontario Municipalities Association (ROMA) County of Perth Ontario Municipalities 4 Township of Perth South - Farm Property Tax Rate Program Page 147 of 183 Ministry of Transportation Ministère des Transports Safety Program Development Branch Direction de l'élaboration des 87 Sir William Hearst Avenue, Room 212 programmes de sécurité Toronto, Ontario M3M 0B4 87, avenue Sir William Hearst, bureau 212 Toronto, Ontario M3M 0B4 July 10, 2020 Dear Municipal Stakeholder, I am pleased to announce that as of July 1, 2020 the province expanded the types of off-road vehicles permitted on-road to two new additional types: off-road motorcycles commonly known as dirt bikes; and, extreme terrain vehicles, which are semi-amphibious vehicles with six or more wheels. This updated regulation can be found at https://www.ontario.ca/laws/regulation/030316. It is important to note that the same on-road access rules for existing off-road vehicles continue to apply for these new vehicles on provincial roadways (Please see Schedule B of Ontario Regulation 316/03: Operation of Off-Road Vehicles on Highways). Similarly to the previously permitted vehicle types, municipalities may permit the use of off-road motorcycles and extreme terrain vehicles in their local jurisdiction through by-law. However, municipalities with existing by-laws permitting off-road vehicles will need to amend their by-law after July 1, 2020 if they want to allow these the new types of vehicles on their local roads. By-laws created before July 1, 2020 apply only to those classes of off-road vehicle which were permitted to operate on-road at the time: all-terrain vehicles, two-up all-terrain vehicles, and side by sides (utility terrain- vehicles, recreational off highway vehicles). To support municipalities with these changes, the ministry has developed guidance documents to help municipalities decide whether to permit these new vehicles on their local roadways. These documents also provide guidance for proposed, yet to be proclaimed, changes for municipalities listed in Ontario Regulation 8/03 which will amend the way off-road vehicles are permitted on-road access to municipal roads. In municipalities listed in Ontario Regulation 8/03, off-road vehicles will automatically be allowed on municipal roads unless the municipality creates a by-law to prohibit or restrict their use. These new provisions have a target implementation date of January 1, 2021 and will replace the current requirement that those municipalities listed in Ontario Regulation 8/03 must enact a by-law to permit off-road vehicles to operate on identified municipal roads. If you have any questions regarding these future changes, please contact the general inquiry line for the Safety and Information Management office of the Operations Division at 905-704-2960. For reference, the guidance documents are attached. I would ask that you please forward this notice and enclosed guidance material to the attention of municipal staff in charge of traffic safety and those responsible for enforcing off-road vehicle laws in your area. If there are any questions regarding these amendments, please do not hesitate to contact the Acting Manager at the Safety Program Development Office Erik Thomsen at (647)-638-5210 or [email protected]. .../2 MTO - Off-Road Vehicle Announcement Page 148 of 183 -2- Thank you for your assistance in communicating this change. Sincerely, Angela Litrenta A/Director Safety Program Development Branch Ministry of Transportation Attachment – Municipal Guidance Materials MTO - Off-Road Vehicle Announcement Page 149 of 183 Jasmin Ralph From: Minister, MECP (MECP) Good evening, I am writing to inform you about the Ministry of the Environment, Conservation and Parks next steps in our government’s Made-in-Ontario Environment Plan commitment to build an environmental assessment (EA) program that ensures strong environmental oversight and a strong economy. The current process for environmental assessments is slow and ineffective. It can take up to six years for some projects, slowing down important infrastructure projects that help Ontario communities, such as installing electricity infrastructure. Even projects subject to a streamlined process, such as new roads and bridges, can be further delayed by administrative burden, impacting the timely construction of basic infrastructure. That’s why, last year our government released a discussion paper (https://prod-environmental- registry.s3.amazonaws.com/2019-04/EA%20Discussion%20Paper.pdf) outlining the challenges with our current framework and introducing our vision for a modernized EA program, as the first step in our plan to update the nearly 50-year-old Environmental Assessment Act (EAA). As we committed in our Made-in-Ontario Environment Plan, we want to improve the environmental assessment program by eliminating duplication and reducing delays on projects that matter most to Ontario communities. To start, we amended the EAA through the More Homes, More Choice Act, 2019 to exempt low-impact projects, such as constructing roadside parks and adding bike lanes from requiring an environmental assessment. Projects like these are routine activities that have benefits to communities but little to no environmental impacts. As part of our government’s proposed COVID-19 Economic Recovery Act, we are now proposing to move forward with the next phase of environmental assessment modernization, to further reduce delays and focus our resources on projects with a higher potential for environmental impacts so that we can help communities get important infrastructure projects built faster, while maintaining strong environmental oversight. Building infrastructure projects faster, including transit and highways, will help boost Ontario's economic recovery, create thousands of jobs, put more opportunities within the reach of businesses, create more affordable housing, and ensure a higher standard of living in every community across the province. The proposal includes the items outlined below: Proposed amendments to the Environmental Assessment Act (EAA) Through the COVID-19 Economic Recovery Act, our government has proposed amendments to the EAA, which allow us to move forward with our next phase of our modernization plans, while at the 1 Ministry of the Environment - Environmental Assessment Act Changes Page 150 of 183 same time supporting the government economic recovery goals by making it possible for us to find efficiencies in the environmental assessment process of important public works. The legislation would allow us, through subsequent regulations and proclamations, to allow online submissions, reduce the average time by half for the largest projects and match the potential environmental impact of a project to the level of study required. The proposed changes are aimed at getting important infrastructure projects built faster, while maintaining strong environmental oversight by focusing on projects that have the most potential to impact the environment. We posted an information notice on the environmental registry to provide information about the proposed legislative changes to the EAA that will be proceeding through the legislative process. Please refer to https://ero.ontario.ca/notice/019-2051 for more information. Amendments to Class Environmental Assessments (Class EAs) My ministry is also seeking input on proposed amendments to 8 Class EAs. These proposed changes would support our modernization initiative as they would exempt low-impact projects from the requirements of the Environmental Assessment Act, eliminate duplication and find efficiencies in the planning process. This would speed up projects that are important to communities, such as erosion, repair, or remediation initiatives, or important upgrades to machinery such as waterpower generators. My ministry is seeking input on these proposed amendments during a 45-day comment period, closing on August 22, 2020. Details of this proposal may be found at https://ero.ontario.ca/notice/019-1712. Exempting Regulations In addition, my ministry is also proposing regulatory exemptions from the Environmental Assessment Act to eliminate duplication and reduce delays for projects and activities related to Indigenous land claim settlements and other agreements with Indigenous communities dealing with land, projects within provincial parks and conservation reserves, and select highway projects being planned by the Ministry of Transportation. Some of these projects and activities are already subject to other legislation or planning processes that would provide the appropriate level of assessment and consultation. Other projects may be exempted from the EAA but would still be subject to conditions such as requirements to post notifications or undertake technical studies as appropriate. My ministry is seeking input on these proposed amendments during a 45-day comment period, closing on August 22, 2020. For details of the proposal regarding land claim settlement activities and other agreements with Indigenous communities dealing with land, please refer to https://ero.ontario.ca/notice/019-1805. For details of the proposal regarding projects in provincial parks and conservation reserves please refer to https://ero.ontario.ca/notice/019-1804. For details of the proposals for select Ministry of Transportation projects, please refer to https://ero.ontario.ca/notice/019-1882 and https://ero.ontario.ca/notice/019-1883. 2 Ministry of the Environment - Environmental Assessment Act Changes Page 151 of 183 Information about the proposed Class EA amendments can be found on the environmental registry. We ask that you submit any comments that you may have through the instructions provided, and by the deadlines listed above. Should you have questions about any of the proposals, you can contact us at [email protected]. We look forward to your suggestions and comments on our modernization initiatives. Sincerely, Jeff Yurek Minister of the Environment, Conservation and Parks CAUTION: This email originated from outside of the organization. Do not click links or open attachments unless you recognize the sender and know the content is safe. 3 Ministry of the Environment - Environmental Assessment Act Changes Page 152 of 183 Corporate Services Department City Clerk Services File: A-2100 June 26, 2020 DELIVERED BY EM AIL The Right Honourable Justin Trudeau, The Honourable Doug Ford, Prime Minister of Canada Premier of Ontario Email: [email protected] Email: [email protected] Re: COVID-19 Funding Oshawa City Council considered the above matter at its meeting of June 22, 2020 and adopted the following recommendation: “Whereas on March 11, 2020, the World Health Organization and the Canadian Government declared COVID-19 a global pandemic; and, Whereas on March 12, Ontario ordered schools closed and by March 17, began a more extensive shut down; and, Whereas the pandemic has led to the closure of public spaces and the cancellation of events around the world throughout the country our province and right here within our own community, causing great stress on the arts sector; and, Whereas local cultural organizations such as the Oshawa Folk Arts Council representing over 13 member clubs and organizations, as well as the many local service groups such as the Oshawa Rotary Club, have all been forced to cancel major events (i.e. Fiesta Week; Rib Fest; etc.) which historically contribute in large part to the fundraising and operational financing efforts of these sociocultural entities; and, Whereas the Government of Canada and the Province of Ontario have committed they through the Canada Council for the Arts will continue to work with the Government of Canada, as well as provincial, territorial, and municipal partners, to ensure the strength of the sector; and, The Corporation of the City of Oshawa, 50 Centre Street South, Oshawa, Ontario L1H 3Z7 Phone 905∙436∙3311 1∙800∙667∙4292 Fax 905∙436∙5697 www.oshawa.ca Various Municipalities - COVID-19 Assistance Page 153 of 183 2 Whereas at present, the Canada Council’s for the arts priorities as are our collective governing priorities are to ensure the health and safety of people across Canada and around the world and to work towards the sustainability and recoverability of the arts sector; and, Whereas a significant period has past without further indication as to what tools, funding measures, or financial support our local social cultural, service clubs, and children/youth minor sporting originations can readily access to help support their operating costs and programming, Therefore be it resolved: 1. That the Federal, Provincial, and Regional Government help local municipalities assist their local social cultural, service clubs, and children/youth minor sporting originations with clear and definitive relief funding programs directed to help sustain the afore mention groups through these trying times inflected on them by the affects of COVID-19; and, 2. That a copy of this resolution be sent to the Prime Minister of Canada, the Premier of Ontario, all Ontario Municipalities, all Members of Provincial Parliament, all Members of Parliament and Association of Municipalities of Ontario and Federation of Canadian Municipalities.” Oshawa City Council respectfully requests your consideration of the above noted matters. If you need further assistance concerning this matter, please contact Ron Diskey, Commissioner, Community Services Department at the address listed on Page 1 or by telephone at 905-436- 3311. Mary Medeiros City Clerk /fb c. Association of Municipalities of Ontario Federation of Canadian Municipalities Members of Parliament and Members of Provincial Parliament Ontario Municipalities Various Municipalities - COVID-19 Assistance Page 154 of 183 CORPORATION OF THE TOWN OF RENFREW RESOLUTION NO. 2020 - 06 - 44 Moved By: Reeve Emon Seconded By: Councillor Jamieson WHEREAS the COVID-19 pandemic crisis has had a catastrophic affect on employment and small business survival rates, with over 11.3% jobless rate in Ontario in April 2020 alone with only a few signs of a change over the next several fiscal periods; AND WHEREAS the Renfrew County region is already at a distinct economic disadvantage due to a shorter infrastructure construction season and the lack of essential services, like effective and available broadband across its vast and rural area that would allow for greater flexibility to work from home, or telecommute; AND WHEREAS the County of Renfrew and the other 19 municipalities and first nations reserves within the geographical borders have an incredible influence on the economy through investments in infrastructure spending, with over $70million being invested in 2020 in municipal projects, but will now have to evaluate and adjust the way they safely operate and offer community services and modes of transportation; AND WHEREAS the County of Renfrew and the other 19 municipalities and first nations reserves have submitted over $73.5 million worth of applications to the Investing in Canada Infrastructure Program: Community, Culture and Recreation Stream, with all considered shovel ready and shovel worthy; AND WHEREAS the County of Renfrew and the other 19 municipalities and first nations reserves have submitted previously over $25million in the Investing in Canada Infrastructure Program: Green Stream and Investing in Canada Infrastructure Program: Rural & Northern Stream; AND WHEREAS both large and small infrastructure projects have the immediate effect on local small and medium businesses in our region with consideration of the multiplier ratio on every $1million invested having the ability to create 7.6 jobs in the local marketplace, meaning that approval of these projects would create over 1,200 jobs across Renfrew County; NOW THEREFORE BE IT RESOLVED that the Council of the Town of Renfrew calls upon the Governments of Ontario and Canada to fast track the review of current and previous Investing in Canada Infrastructure Program grant applications in order to provide much needed employment and investment into rural Ontario to provide sustainable infrastructure that will be safe and suitable in a post-pandemic setting; AND FURTHER THAT a copy of this resolution be circulated to the Right Honourable Prime Minister of Canada; the Honourable Premier of Ontario; MP Cheryl Gallant, Renfrew-Nipissing- Pembroke; the Honourable John Yakabuski, MPP Renfrew-Nipissing-Pembroke; the Minister of Infrastructure; the Association of Municipalities Ontario; Rural Ontario Municipalities Association and all Municipalities within the Province of Ontario. - CARRIED - I, Jennifer Charkavi, Deputy Clerk of the Corporation of the Town of Renfrew, do hereby certify this to be a true and complete copy of Resolution No. 2020 - 06 - 44, passed by the Council of the Corporation of the Town of Renfrew at its meeting held the 23rd day of June 2020. DATED at Renfrew, Ontario Jennifer Charkavi this 24th day of June 2020. Jennifer Charkavi Various Municipalities - COVID-19 Assistance Page 155 of 183 Ministry of the Solicitor General Ministère du Solliciteur général Public Safety Division Division de la sécurité publique 25 Grosvenor St. 25 rue Grosvenor 12th Floor 12e étage Toronto ON M7A 2H3 Toronto ON M7A 2H3 Telephone: (416) 314-3377 Téléphone: (416) 314-3377 Facsimile: (416) 314-4037 Télécopieur: (416) 314-4037 July 24, 2020 MEMORANDUM TO: Municipal CAOs SUBJECT: Proclamation of the Reopening Ontario (A Flexible Response to COVID-19) Act, 2020 Thank you to all municipal enforcement personnel for your support to date in enforcing emergency orders under the provincial Emergency Management and Civil Protection Act (EMCPA) and helping to keep communities safe and healthy during these unprecedented times. As you may be aware, on July 21, 2020, the Reopening Ontario (A Flexible Response to COVID-19) Act, 2020 (“ROA”) received Royal Assent. The ROA has been proclaimed into force today, July 24, 2020, to coincide with the ending of the declared provincial emergency. The ROA gives the Ontario government the necessary flexibility to address the ongoing risks and effects of the COVID-19 outbreak once the declared provincial emergency under the EMCPA ends. It provides that: • Emergency orders in effect under the EMCPA as of July 24 are continued under the ROA for an initial 30 days. • The Lieutenant Governor in Council may further extend these orders under the ROA for up to 30 days at a time. • The Lieutenant Governor in Council may amend certain orders continued under the ROA if the amendment relates to: o Labour redeployment or workplace and management rules; o Closure of places and spaces or regulation of how businesses and establishments can be open to provide goods or services in a safe manner; o Compliance with public health advice; or, o Rules related to gatherings and organized public events. The ROA does not allow new orders to be created. Furthermore, the ability to extend and amend orders under the ROA is limited to one year, unless extended by the Page 1 of 2 Ministry of the Solicitor General - Reopening Ontario Act Page 156 of 183 legislature. The ROA mandates regular reporting by the government to the public and Legislative Assembly of Ontario to ensure oversight and transparency. To review the legislation, you may visit: https://www.ontario.ca/laws/statute/20r17. For further information including which orders have been continued under the ROA, who is designated to enforce orders continued under the ROA and offences and penalties, please review the attached set of supporting Questions and Answers for enforcement personnel. I trust that this information is of assistance. Should enforcement personnel have any questions related to enforcement of orders continued under the ROA, they may reach out to [email protected]. Please note that this dedicated email address is only for enforcement personnel and should not be shared publicly. Sincerely, Richard Stubbings Assistant Deputy Minister Public Safety Division Page 2 of 2 Ministry of the Solicitor General - Reopening Ontario Act Page 157 of 183 Jasmin Ralph From: Ombudsman Ontario Read the latest message from the Ombudsman View this email in your browser Lire le dernier message de l'Ombudsman Consultez ce courriel dans votre navigateur Forward to a friend Transférez à un(e) ami(e) To help protect y our priv acy , Microsoft Office prev ented automatic download of this picture from the Internet. Message from Ontario Ombudsman Paul Dubé Message de la part de l’Ombudsman de l’Ontario, Paul Dubé [La version française suit] June 30, 2020 I am pleased to let you know that today I released my latest Annual Report, covering the 2019-2020 fiscal year. This is our Office’s fourth full fiscal year of reporting on our oversight of municipalities, universities and school boards, in addition to provincial government organizations. It is also our first year of reporting on two new areas of jurisdiction: Children and youth in care, and French language services. I hope that you and all stakeholders in these areas of 1 Ontario Ombudsman - Annual Report Page 158 of 183 jurisdiction will find the information in this report of interest. You can find the entire report, media materials and backgrounders, and statistics on our website here: https://www.ombudsman.on.ca/resources/reports-and-case- summaries/annual-reports We encourage you to read the chapters of the report that relate to the topic areas relevant to your interests. In each chapter, we discuss the most common issues and the types of cases we have resolved across the province. Please feel free to share this information with any interested colleagues and stakeholders. We will also be happy to provide hard copies upon request, although we ask that you bear with us, as our usual printing and mailing process has been delayed due to the coronavirus state of emergency. Should you have any questions about the report or cases related to your organization, please do not hesitate to contact us. We are also happy to assist you with any general questions about our work. You can reach our staff at [email protected]. Sincerely, To help protect y our priv acy , Microsoft Office prev ented automatic download of this picture from the Internet. Paul Dubé, Ombudsman of Ontario [The English version precedes] 30 juin 2020 C’est avec plaisir que je vous informe que j’ai publié mon Rapport annuel pour l'année financière 2019-2020 aujourd’hui. 2 Ontario Ombudsman - Annual Report Page 159 of 183 C’est le quatrième rapport de notre Bureau qui couvre une année financière complète de notre surveillance sur les municipalités, les universités et les conseils scolaires, en plus des organismes du gouvernement provincial. C’est aussi le premier rapport annuel qui englobe nos deux nouveaux domaines de compétence : les Services en français et les Enfants et les jeunes pris en charge. J'espère que vous-même et tous les intervenants de ces secteurs de surveillance trouverez de l'intérêt aux renseignements donnés dans ce rapport. Vous pouvez voir le rapport complet, les documents pour les médias et les statistiques sur notre site Web ici : https://www.ombudsman.on.ca/ressources/rapports-et-cas- selectionnes/rapports-annuels Nous vous encourageons à lire les parties de ce rapport qui traitent de votre secteur, où nous discutons des problèmes les plus courants et des types de cas que nous avons réglés dans la province. Nous vous encourageons également à partager le rapport avec tout collègue ou intervenant intéressé. Nous serons également heureux de fournir des copies papier sur demande. À ce propos, nous vous demandons de bien vouloir nous excuser de ce que notre processus d'impression et d'envoi habituel a été retardé, en raison de l'état d'urgence lié à la pandémie du coronavirus. Si vous avez la moindre question à propos du rapport ou de cas relatifs à votre organisme, n’hésitez pas à communiquer avec nous. Nous serons aussi heureux de répondre à toute question générale à propos de notre travail. Vous pouvez contacter notre personnel à [email protected]. Cordialement, To help protect y our priv acy , Microsoft Office prev ented automatic download of this picture from the Internet. Paul Dubé, Ombudsman de l'Ontario 3 Ontario Ombudsman - Annual Report Page 160 of 183 If you would like to learn more about the assistance we provide Ontarians or stay informed about the work we do, you can subscribe to our monthly newsletter, The Watchdog. Si vous souhaitez en savoir plus sur l'aide que nous offrons aux Ontariennes et aux Ontariens et rester informé(e) sur notre travail, abonnez-vous à notre bulletin mensuel, Le chien de garde. Subscribe / Abonnez-vous The Ombudsman is an independent officer of the Ontario legislature who conducts oversight of provincial government agencies and municipalities, universities and school boards, as well as child protection services and French language services. Ombudsman Paul Dubé began his five-year term on April 1, 2016. L’Ombudsman est un officier indépendant de l’Assemblée législative de l’Ontario, chargé de surveiller les organismes du gouvernement provincial ainsi que les municipalités, les universités, les conseils scolaires, les services en français et les services de protection de l’enfance. L’Ombudsman Paul Dubé a commencé son premier mandat quinquennal le 1er avril 2016. Copyright © 2020 Ontario Ombudsman, All rights reserved. Copyright © 2020 Ontario Ombudsman, Tous droits réservés. Our mailing address is: Office of the Ombudsman of Ontario 483 Bay Street, 10th floor, South Tower Toronto, ON M5G 2C9 Canada Notre adresse postale : Bureau de l'Ombudsman de l'Ontario 483 rue Bay, 10e étage, Tour Sud Toronto, ON M5G 2C9 Canada Want to change how you receive these emails? You can update your preferences or unsubscribe from this list. 4 Ontario Ombudsman - Annual Report Page 161 of 183 Vous souhaitez changer la façon dont vous recevez ce bulletin? Vous pouvez mettre à jour vos préférences ou vous désabonner de cette liste. CAUTION: This email originated from outside of the organization. Do not click links or open attachments unless you recognize the sender and know the content is safe. 5 Ontario Ombudsman - Annual Report Page 162 of 183 ONTARIO ENERGY BOARD NOTICE TO CUSTOMERS OF ENBRIDGE GAS INC. Enbridge Gas Inc. has applied to raise its natural gas rates effective January 1, 2021 Learn more. Have your say. Enbridge Gas Inc. has applied to the Ontario Energy Board for approval to raise its natural gas rates effective January 1, 2021, based on a rate-setting framework and other adjustments previously approved by the Ontario Energy Board for the period 2019-2023. The rates are set using a formula that is tied to inflation and other factors intended to promote efficiency. If the request is approved, a typical residential customer in the EGD Rate Zone and in the Union Rate Zones (former customers of Enbridge Gas Distribution Inc. and Union Gas Limited, respectively) would see the following increases: Rate Zones Residential Annual Bill Increase EGD $ 1.99 Union South $ 8.91 Union North East $ 10.72 Union North West $ 10.40 Other customers may be affected. It is important to review the application carefully to determine whether you will be affected by the changes. THE ONTARIO ENERGY BOARD IS HOLDING A PUBLIC HEARING The Ontario Energy Board (OEB) will hold a public hearing to consider the application filed by Enbridge Gas Inc. We will question Enbridge Gas Inc. on the case. We will also hear questions and arguments from individual customers and from groups that represent the customers of Enbridge Gas Inc. At the end of this hearing, the OEB will decide whether the rate increase requested in the application will be approved. The OEB is an independent and impartial public agency. We make decisions that serve the public interest. Our goal is to promote a financially viable and efficient energy sector that provides you with reliable energy services at a reasonable cost. BE INFORMED AND HAVE YOUR SAY You have the right to information regarding this application and to be involved in the process. • You can review the application filed by Enbridge Gas Inc. on the OEB’s website now. • You can file a letter with your comments, which will be considered during the hearing. • You can become an active participant (called an intervenor). Apply by August 5, 2020 or the hearing will go ahead without you and you will not receive any further notice of the proceeding. • At the end of the process, you can review the OEB’s decision and its reasons on our website. LEARN MORE Our file number for this case is EB-2020-0095. To learn more about this hearing, find instructions on how to file letters or become an intervenor, or to access any document related to this case, please enter the file number EB-2020-0095 on the OEB website: www.oeb.ca/participate. You can also phone our Consumer Relations Centre at 1-877-632-2727 with any questions. ORAL VS. WRITTEN HEARINGS There are two types of OEB hearings – oral and written. The OEB will determine at a later date whether to proceed by way of a written or oral hearing. If you think an oral hearing is needed, you can write to the OEB to explain why by August 5, 2020. PRIVACY If you write a letter of comment, your name and the content of your letter will be put on the public record and the OEB website. However, your personal telephone number, home address and e-mail address will be removed. If you are a business, all your information will remain public. If you apply to become an intervenor, all information will be public. This hearing will be held under section 36 of the Ontario Energy Board Act, S.O. 1998 c.15 (Schedule B). Ontario Energy Commission de l’énergie Board de l’Ontario Enbridge Gas - Rate Increase Notice Page 163 of 183 NOTICE OF A PUBLIC MEETING REGARDING A PROPOSED AMENDMENT TO THE OFFICIAL PLAN FOR THE UNITED COUNTIES OF LEEDS AND GRENVILLE TAKE NOTICE that the Planning Advisory Committee of the Corporation of the United Counties of Leeds and Grenville will hold a public meeting on Tuesday, July 7, 2020, at 9:00 a.m., to consider a proposed Amendment to the Official Plan for the United Counties of Leeds and Grenville in accordance with Sections 17 and 21 of the Planning Act, R.S.O. 1990, as amended. THIS WILL BE A VIRTUAL MEETING. The public is encouraged to submit any written comments prior to the meeting. The meeting will be livestreamed on the Counties website at www.leedsgrenville.com and a telephone conference line will be available to the public during the meeting. For details, please contact the County Clerk as noted below. If emergency measures are lifted prior to the meeting, there may be the ability for the public to attend the meeting in the Counties Council Chambers in person, according to Provincial/Local Regulations. PURPOSE AND EFFECT: This is a Counties initiated Amendment to the Official Plan for the United Counties of Leeds and Grenville. The main purpose of this Amendment is to correct errors and add missing information to text and schedules identified over the last few years through use of the Plan. The Amendment will add missing Provincially Significant Wetlands and update pits and quarries based on provincial databases. Further, the Amendment will: add updated information on new population and employment forecasts, accepted by Counties Council in 2018, and extend the planning horizon to 2036; clarify the interpretation section regarding the appendices and Plan amendments and updates; refine changed municipal boundaries between the Township of Elizabethtown-Kitley/City of Brockville and the Village of Westport/Township of Rideau Lakes; delete references to the Green Energy Act; remove a pit that has surrendered its licence and add two site-specific former waste disposal sites, all in the Township of Rideau Lakes; and revise the boundary of the existing area of potential karst located in the Township of Rideau Lakes. SUBJECT LANDS: Includes all lands in the United Counties of Leeds and Grenville. Accordingly, no key map is provided. NOTIFICATION OF DECISION: If you wish to be notified of the decision of the United Counties of Leeds and Grenville on the proposed Official Plan Amendment, you must make a written request to the County Clerk at the address below. SUBMISSIONS: Any person may participate in the public meeting and/or make written or verbal representation, either in support or in opposition, to the proposed Amendment through the methods described above. Please contact the County Clerk for information about making a verbal submission by teleconference during the public meeting. Please provide any written comments to the County Clerk at the address below prior to Friday, June 19, 2020, for inclusion in the Committee agenda. NOTE: If a person or public body would otherwise have an ability to appeal the decision of the Council of the United Counties of Leeds and Grenville to the Local Planning Appeal Tribunal County of Leeds Grenville - Official Plan Amendment Page 164 of 183 (LPAT) but the person does not make oral submissions at a public meeting or make written submissions to the United Counties of Leeds and Grenville before the Official Plan Amendment is adopted, the person or public body is not entitled to appeal the decision. If a person or public body does not make oral submissions at a public meeting or make written submissions to the United Counties of Leeds and Grenville before the proposed Official Plan Amendment is adopted, the person or public body may not be added as a party to the hearing of an appeal before the Local Planning Appeal Tribunal unless, in the opinion of the Tribunal, there are reasonable grounds to add the person or public body as a party. ADDITIONAL INFORMATION: For more information about this matter or about appeal rights, contact Cherie Mills, Manager of Planning Services, by telephone at (613) 342-3840, ext. 2419 or by email at [email protected]. Additional information, including a copy of the proposed Amendment, is available by contacting the above Planning staff or on the Counties website at www.leedsgrenville.com. PUBLIC CONSULTATION: Please note that Counties Council has delegated to the Planning Advisory Committee the authority to hold the public meeting. All representations, both verbal and written, will be considered by the Planning Advisory Committee. The Planning Advisory Committee will receive a staff recommendation report during the regular part of the Planning Advisory Committee Meeting. Subject to the comments heard at the public meeting, the Planning Advisory Committee may choose to make a recommendation to the next Counties Council Meeting for a decision by Counties Council on the matter. This report will be available to the public on the Friday before the public meeting on the Counties website at: https://www.leedsgrenville.com/en/government/agendas-minutes-and-video.aspx. NOTICE OF COLLECTION: Personal information collected as a result of this Official Plan Amendment application is collected under the authority of the Municipal Act, the Municipal Freedom of Information and Protection of Privacy Act (MFIPPA), the Planning Act, and all other relevant legislation, and will become part of the public record for this Amendment. DATED: at the City of Brockville, this 4th day of June 2020. Lesley Todd, County Clerk United Counties of Leeds and Grenville 25 Central Avenue West, Suite 100 Brockville, ON K6V 4N6 Phone: 613-342-3840, ext. 2454 Email: [email protected] County of Leeds Grenville - Official Plan Amendment Page 165 of 183 July 7, 2020 RE: TAPMO Executive Meeting Minutes dated May 28, 2020. Please be advised that Township of Puslinch Council, at its meeting held on June 17, 2020 considered the aforementioned topic and subsequent to discussion, the following was resolved: Resolution No. 2020-166: Moved by Councillor Bulmer and Seconded by Councillor Sepulis That the Intergovernmental Affairs correspondence item 4 listed for JUNE 17, 2020 Council meeting be received; and WHEREAS previous assessment methodologies for aggregate resource properties valued areas that were used for aggregate resources or gravel pits at industrial land rates on a per acre basis of the total site and such properties were formally classified and taxed as industrial lands; WHEREAS the Council of Puslinch supports a fair and equitable assessment system for all aggregate resource properties; WHEREAS the Municipal Property Assessment Corporation determined, with the participation only of the Ontario Sand, Stone and Gravel Association, revised criteria for assessing aggregate resource properties; AND WHEREAS the Council of Puslinch has concerns that the revised criteria does not fairly assess the current value of the aggregate resource properties; NOW THEREFORE BE IT RESOLVED: (a) That the Council of Puslinch does not consider the revised criteria for assessment of aggregate resource properties as a fair method of valuation for these properties; and (b) The Council of Puslinch believes there is a need to review the current Township of Puslinch - Aggregate Assessment Page 166 of 183 assessment scheme for aggregate resource properties to address the inequity of property values; (c) The Council of Puslinch hereby calls upon the Province to work with the Municipal Property Assessment Corporation to address the assessment issue so that aggregate resource properties are assessed for their industrial value; and (d) The Council of Puslinch directs the Clerk to provide a copy of this motion to the Minister of Finance, Minister of Municipal Affairs and Housing, Minister of Natural Resources and Forestry, AMO, ROMA, and all Ontario municipalities and {the local MPP(s)} CARRIED As per the above resolution, please accept a copy of this correspondence for your information and consideration. 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Page 172 of 183 mmama?zmumnx §m..mm~m?m_ G mnmncmamEwmnnoq < < _ m3nm«m_<. _um From: AMO President Dear Mayor/Head of Council: RE: Thank you for your resolutions with preferred timing for transition of your Blue Box program In December 2019 I wrote to you requesting that your Council pass a resolution outlining the preferred date to transition your municipal Blue Box program to full producer responsibility if provided the opportunity to self- determine (between January 1, 2023 and December 31, 2025). I asked that resolutions be provided by June 30, 2020. Despite the challenges all of our communities have faced with the COVID-19 emergency, we have received over 160 resolutions which represents over 95% of the Province’s Blue Box program. I want to thank each of you for providing this information to the Minister of the Environment, Conservation and Parks and AMO. We have attached a summary of the information we have received from each of you and I would ask that you review it and let us know by August 15, 2020 if there are any revisions or corrections required. Please note: the attachment lists municipal programs as they report into the datacall. For some programs, this is completed as a group of municipalities under an Association (i.e. Bluewater Recycling, Essex-Windsor Solid Waste Authority etc.) or as an upper tier municipality where services are provided by both levels of government (i.e. Oxford County, York Region etc.). We have presented the date based on what the majority of members selected. However, in some cases there are discrepancies in the dates chosen by members within these groups. If your municipality finds itself in this situation, please take a look and discuss this with your peers in the Association or in your Region or County. Also note that all resolutions have been provided to Ministry as they were received. The Ministry of the Environment Conservation and Parks has already received this information and will be using it to inform their recommendations on the transition schedule in their draft Regulation which is expected by the end of the summer. As you know, the transitions of the Blue Box programs to full producer responsibility are expected to occur with approximately one third of the program transitioning in each of 2023, 2024 and 2025. Based on the responses received, we have used the transition date you have proposed and allocated your program’s transition over a 12 month period. For example, a municipality that indicated a transition date of July 1, 2023 would have half of the program allocated to 2023 and the other half allocated to 2024. Based on this, the preferred timing indicated through Council resolutions provides for a measured transition over the three years, as shown in the Table below using a number of different criteria: Gross Net Waste Households Population Collected Marketed Cost Cost Generated 2023 39.98% 37.62% 37.82% 37.32% 38.68% 37.56% 38.91% 1 AMO - Blue Box Program Resolution Response Page 174 of 183 *Represents 96 programs 2024 28.56% 29.02% 28.36% 27.61% 27.56% 27.17% 28.66% *Represents 20 programs 2025 24.24% 27.57% 28.82% 28.39% 25.48% 26.01% 28.85% * Represents 15 programs PLEASE NOTE that the Ministry of the Environment, Conservation and Parks will be making the final determination on the transition schedule. Thank you again for your hard work to submit your resolutions by June 30th despite all of the challenges we have faced over the last several months. If you have any questions or require further information, please contact Dave Gordon, Senior Advisor, at 416 389 4160 or [email protected] or Amber Crawford, Policy Advisor, at 416 971 9856 extension 353 or [email protected]. Sincerely, Jamie McGarvey AMO President Mayor of Parry Sound Attachment: Municipal Resolutions Summary CAUTION: This email originated from outside of the organization. Do not click links or open attachments unless you recognize the sender and know the content is safe. 2 AMO - Blue Box Program Resolution Response Page 175 of 183 2021 Division Road North Kingsville, Ontario N9Y 2Y9 Phone: (519) 733-2305 www.kingsville.ca [email protected] June 29, 2020 The Honourable Doug Ford ([email protected]) Premier of Ontario Legislative Building, Queen’s Park Toronto, Ontario M7A 1A1 -and to- The Honourable Rod Phillips ([email protected]) Minister of Finance Frost Building South; 7th Floor 7 Queen’s Park Crescent Toronto, Ontario M7A 1Y7 Dear Premier Ford and Minister Phillips: RE: Kingsville Council request that the Rent Assistance Program to include all businesses in a lease agreement within all “residential-above-commercial” properties without a cap on commercial/residential ratio At its Regular Meeting of June 22, 2020, Kingsville Council resolved the following: 391-2020 Moved By Councillor Kimberly DeYong Seconded By Councillor Larry Patterson Whereas the COVID-19 Pandemic has greatly impacted the business community in the Town of Kingsville; And Whereas the Province of Ontario has provided financial assistance including a multi-level Rent Assistance program to the business community impacted by the COVID-19 Pandemic; And Whereas the Rent Assistance program offered by the Province of Ontario established an arbitrary cap on multi-use properties where it is common for “residential-above-commercial” developments, especially in downtown and Main Street corridors; Town of Kingsville - Rent Assistance Program Request Page 176 of 183 And Whereas Kingsville, particularly in our downtown business centres, has several properties with residential-above-commercial where the ratio of commercial storefront businesses represents less than 30 per cent of the entire building, thus leaving a gap where local business owners cannot qualify for rent relief with their willing landlords; And Whereas the Town of Kingsville’s newly adopted Business Retention and Expansion Project Report identified that Kingsville businesses would benefit from the Province expanding the Rent Assistance program to include all commercial lease properties regardless of overall footprint. Now Therefore Be It Resolved That the Town of Kingsville requests that the Province of Ontario expand their Rent Assistance program to include all businesses in a lease agreement within all “residential-above-commercial” properties without a cap on commercial/residential ratio; And Finally, That this Resolution be circulated to the Premier, Doug Ford, the Minister of Finance, Rod Phillips, our local MPP Taras Natyshak, and all Ontario municipalities requesting their support. CARRIED Thank you for your consideration. Sincerely, Jennifer Astrologo, Director of Corporate Services/Clerk Corporate Services Department [email protected] /sjk CC: Taras Natyshak, MPP ([email protected]) CC: All Ontario Municipalities Town of Kingsville - Rent Assistance Program Request Page 177 of 183 July 28, 2020 VIA EMAIL To: All Ontario Municipalities RE: Investing in Canada Infrastructure Program Grant At its meeting of July 13th, 2020, Council passed the following resolution for your consideration: That Administration BE DIRECTED to send correspondence in support of the Town of Renfrew's resolution regarding their request to fast track investing in Canada Infrastructure Program (ICIP) Grant Applications. Enclosed is a copy of the Town of Renfrew’s resolution for convenience and reference purposes. Regards, Tammy Fowkes Deputy Clerk, Town of Amherstburg (519) 736-0012 ext. 2216 [email protected] Website: www.amherstburg.ca 271 SANDWICH ST. SOUTH, AMHERSTBURG, ONTARIO N9V 2A5 Phone: (519) 736-0012 Fax: (519) 736-5403 TTY: (519)736-9860 Town of Amherstburg - ICIP Resolution Page 178 of 183 cc: The Right Honourable Justin Trudeau, Prime Minister of Canada Email: [email protected] Honourable Doug Ford, Premier of Ontario Email: [email protected] Taras Natyshak, MPP Email: [email protected] Chris Lewis, MP Email: [email protected] Robert Auger, Town Solicitor, Legal and Legislative Services/Clerk - Town of Essex Email: [email protected] Jennifer Astrologo, Director of Corporate Services/Clerk - Town of Kingsville Email: [email protected] Agatha Robertson, Director of Council Services/Clerk - Town of LaSalle Email: [email protected] Kristen Newman, Director of Legislative and Legal Services/Clerk - Town of Lakeshore Email: [email protected] Brenda Percy, Municipal Clerk/Manager of Legislative Services - Municipality of Leamington Email: [email protected] Laura Moy, Director of Corporate Services/Clerk - Town of Tecumseh Email: [email protected] Mary Birch, Director of Council and Community Services/Clerk -County of Essex Email: [email protected] Valerie Critchley, City Clerk – City of Windsor Email: [email protected] Association of Municipalities of Ontario (AMO) Email: [email protected] Federation of Canadian Municipalities (FCM) Email: [email protected] Rural Ontario Municipalities Association Email: [email protected] Website: www.amherstburg.ca 271 SANDWICH ST. SOUTH, AMHERSTBURG, ONTARIO N9V 2A5 Phone: (519) 736-0012 Fax: (519) 736-5403 TTY: (519)736-9860 Town of Amherstburg - ICIP Resolution Page 179 of 183 CORPORATION OF THE TOWN OF RENFREW RESOLUTION NO. 2020 - 06 - 44 Moved By: Reeve Emon Seconded By: Councillor Jamieson WHEREAS the COVID-19 pandemic crisis has had a catastrophic affect on employment and small business survival rates, with over 11.3% jobless rate in Ontario in April 2020 alone with only a few signs of a change over the next several fiscal periods; AND WHEREAS the Renfrew County region is already at a distinct economic disadvantage due to a shorter infrastructure construction season and the lack of essential services, like effective and available broadband across its vast and rural area that would allow for greater flexibility to work from home, or telecommute; AND WHEREAS the County of Renfrew and the other 19 municipalities and first nations reserves within the geographical borders have an incredible influence on the economy through investments in infrastructure spending, with over $70million being invested in 2020 in municipal projects, but will now have to evaluate and adjust the way they safely operate and offer community services and modes of transportation; AND WHEREAS the County of Renfrew and the other 19 municipalities and first nations reserves have submitted over $73.5 million worth of applications to the Investing in Canada Infrastructure Program: Community, Culture and Recreation Stream, with all considered shovel ready and shovel worthy; AND WHEREAS the County of Renfrew and the other 19 municipalities and first nations reserves have submitted previously over $25million in the Investing in Canada Infrastructure Program: Green Stream and Investing in Canada Infrastructure Program: Rural & Northern Stream; AND WHEREAS both large and small infrastructure projects have the immediate effect on local small and medium businesses in our region with consideration of the multiplier ratio on every $1million invested having the ability to create 7.6 jobs in the local marketplace, meaning that approval of these projects would create over 1,200 jobs across Renfrew County; NOW THEREFORE BE IT RESOLVED that the Council of the Town of Renfrew calls upon the Governments of Ontario and Canada to fast track the review of current and previous Investing in Canada Infrastructure Program grant applications in order to provide much needed employment and investment into rural Ontario to provide sustainable infrastructure that will be safe and suitable in a post-pandemic setting; AND FURTHER THAT a copy of this resolution be circulated to the Right Honourable Prime Minister of Canada; the Honourable Premier of Ontario; MP Cheryl Gallant, Renfrew-Nipissing- Pembroke; the Honourable John Yakabuski, MPP Renfrew-Nipissing-Pembroke; the Minister of Infrastructure; the Association of Municipalities Ontario; Rural Ontario Municipalities Association and all Municipalities within the Province of Ontario. - CARRIED - I, Jennifer Charkavi, Deputy Clerk of the Corporation of the Town of Renfrew, do hereby certify this to be a true and complete copy of Resolution No. 2020 - 06 - 44, passed by the Council of the Corporation of the Town of Renfrew at its meeting held the 23rd day of June 2020. DATED at Renfrew, Ontario Jennifer Charkavi this 24th day of June 2020. Jennifer Charkavi Town of Amherstburg - ICIP Resolution Page 180 of 183 Town of Gore Bay - OPP Diversity Training . Se aw0. NVObu aw o\~..$m Foonucnunna:8 02.. ._c_ ._._.m2.<_m8o:mE >mm_....83 em; ._.o<§ 2 o_.m:mm<.__m mum_.omn_< _umm_.4_.mn :99. on 202.. U. . ._._.m.:. g_<....2_ Emmmmcm =5» 3 m«moms» noc:n=Bmmzsm.5... o: E_< um.88 955. _.m<.m< .25 ._.o<§ a med mm BEING a by-law to confirm the proceedings of Council at its meeting held on Tuesday, August 4th, 2020; WHEREAS section 5(1) and 5(3) of the Municipal Act S.O. 2001 c.25 states that a municipal power including a municipality’s capacity, rights, powers and privileges under section 8 shall be exercised by by-law unless the municipality is specifically authorized to do otherwise; AND WHEREAS it is deemed expedient that the proceedings of the Council of the corporation of the Township of Montague at this meeting be confirmed and adopted by by-law; NOW THEREFORE the Corporation of the Township of Montague hereby enacts as follows that: 1. The action of the Council of the Corporation of the Township of Montague at its meeting held on Tuesday, August 4th, 2020, in respect of each recommendation contained in the report of the Committees and each motion and resolution passed and other action taken by Council of the Corporation of the Township of Montague at its meeting be hereby adopted and confirmed as it fall such proceedings were expressly embodied in the by-law. 2 The Reeve and the proper officers of the municipality are hereby authorized and directed to do all things necessary to give effect to the said action or to obtain approvals where required, and except where otherwise provided, the Reeve and the Clerk are hereby directed to execute all documents necessary in that behalf, and the said Clerk is hereby authorized and directed to affix the corporate seal of the municipality to all such documents. PASSED, SIGNED & SEALED THIS 4TH DAY OF AUGUST, 2020. ______REEVE ______CLERK Confirm Bylaw Page 183 of 183