Ordinary Council Meeting - Monday 24 February 2020 - Agenda
Ordinary Council Business Paper for February 2020
Monday, 24 February 2020 Council Chamber, Civic Centre
Mayor Damien Ryan (Chair)
1 Ordinary Council Meeting - Monday 24 February 2020 - Agenda
ALICE SPRINGS TOWN COUNCIL ORDER OF PROCEEDINGS FOR THE ORDINARY MEETING OF THE THIRTEENTH COUNCIL TO BE HELD ON MONDAY 24TH FEBRUARY 2020 AT 6.00PM IN THE COUNCIL CHAMBER, CIVIC CENTRE, ALICE SPRINGS
1. OPENING BY MAYOR DAMIEN RYAN
2. PRAYER
3. APOLOGIES
4. WELCOME TO THE GALLERY AND PUBLIC QUESTION TIME
5. DISCLOSURE OF INTEREST
6. MINUTES OF THE PREVIOUS MEETING
6.1 Minutes of the Ordinary Open Meeting held on 28 January 2020
6.2 Business Arising from the Minutes
7. MAYORAL REPORTS AND MINUTES
7.1 Mayor’s Report Report No. 28/20 cncl 7.2 Business arising from the Report
8. ORDERS OF THE DAY
8.1 That Elected Members and Officers provide notification of matters to be raised in General Business. 9. DEPUTATIONS
9.1 CAAFLU Aboriginal Corporation – CEO Phynea Clarke
9.2 International Legends of League
10. PETITIONS
10.1 Free Julian Assange Petition as tabled in the January 28 2020 meeting
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11. MEMORIALS
Nil
12. NOTICE OF MOTIONS
Nil
13. REPORTS OF STANDING COMMITTEES – RECOMMENDATIONS
13.1 Corporate Services Committee
13.2 Community Development Committee
13.3 Technical Services Committee
14. REPORTS OF OFFICERS
14.1 CHIEF EXECUTIVE OFFICER
14.1.1 CEO Report Report No. 29/20 cncl 14.1.2 Member’s Conflicts of Interest Update Report No 32/20 cncl
14.2 DIRECTOR CORPORATE SERVICES
Nil
14.3 DIRECTOR COMMUNITY DEVELOPMENT
14.3.1 Library Youth Hub Update Report No. 33/20 cncl 14.3.2 International Legends of League Report No. 34/20 cncl
14.4 DIRECTOR TECHNICAL SERVICES
14.4.1 Football in Central Australia Sponsorship Deal Report No. 25/20 cncl 14.4.2 Laneway Closure - Fogarty Street Report No. 26/20 cncl 14.4.3 UNCONFIRMED Minutes - Environment Advisory Committee - 3 February 2020 14.4.4 ASALC Kiosk and Change room Refurbishment Report No. 27/20 cncl
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15. QUESTIONS WITHOUT NOTICE
16. GENERAL BUSINESS
17. MATTERS FOR MEDIA ATTENTION
18. NEXT MEETING: Monday 30 March 2020 at 6.00pm
19. ADJOURNMENT OF OPEN MEETING
20. RESUMPTION OF MEETING IN CONFIDENTIAL
21. APOLOGIES
22. DEPUTATIONS
Nil
23. PETITIONS
Nil
24. DISCLOSURE OF INTEREST
24.1 That Elected Members and Officers provide notification of matters to be raised in General Confidential Business
25. MINUTES OF THE PREVIOUS MEETING – CONFIDENTIAL
25.1 Minutes of the Ordinary Confidential Meeting held on 28 January 2019
25.2 Business Arising from the Minutes
26. CONFIDENTIAL REPORTS OF STANDING COMMITTEES – RECOMMENDATIONS
26.1 Corporate Services Committee
26.2 Community Development Committee
26.3 Technical Services Committee
27. CONFIDENTIAL REPORTS OF OFFICERS
27.1 CHIEF EXECUTIVE OFFICER
27.1.1 CEO Report CONFIDENTIAL Report No. 30/20 cncl
27.2 DIRECTOR CORPORATE SERVICES
Nil
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27.3 DIRECTOR COMMUNITY DEVELOPMENT
27.3.1 Naming of the 50 Plus Centre Workshop Building Report No. 31/20 cncl
27.4 DIRECTOR TECHNICAL SERVICES
Nil
28. QUESTIONS WITHOUT NOTICE
29. GENERAL CONFIDENTIAL BUSINESS
30. MOVING CONFIDENTIAL ITEMS INTO OPEN
31. CLOSURE OF MEETING
Robert Jennings
CHIEF EXECUTIVE OFFICER
20 February 2020
Petitions - Petitions received at a meeting will be held over for consideration at the next monthly meeting pursuant to clause 9 of the Alice Springs (Council Meetings and Procedures) By-law.
Open Minutes of Council – Unconfirmed open minutes of the meeting and associated reports not prescribed as Confidential, will be available for public inspection within ten days after the meeting pursuant to Section 67 of the Local Government Act 2008.
Notice of Motions by Elected Members – Notice must be given so that it can be included with the Business Paper circulation on the Wednesday prior to the Council meeting. Clause 6 of the By-Law requires that the Notice of Motion shall be included with the Business Paper.
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5 Ordinary Council Meeting - Monday 24 February 2020 - Minutes of the Previous Meeting - OPEN
MINUTES OF THE ORDINARY MEETING OF THE THIRTEENTH COUNCIL HELD ON TUESDAY 28 JANUARY 2020 AT 6:00PM IN COUNCIL CHAMBER, CIVIC CENTRE, ALICE SPRINGS
1. ATTENDANCE
1.1 Opening of the Meeting by the Mayor (Chair)
The Mayor Damien Ryan declared the meeting open at 6.00pm and welcomed all present to the meeting.
Mayor Ryan acknowledged the Central Arrernte people who are the traditional owners and custodians of Alice Springs.
PRESENT
Mayor D. Ryan (Chair) Councillor G. Auricht Councillor M. Banks Councillor J. Cocking Councillor E. Melky Councillor J. Price (Phone) Councillor C. Satour
OFFICERS IN ATTENDANCE
Mr R. Jennings - Chief Executive Officer (CEO) Mr S. Allen – Director Technical Services Mr S. Duke – Acting Director Corporate and Community Services Jason van Riel – Senior Executive Assistant (Minutes) Emma Williams – Executive Assistant (Minutes)
2. PRAYER
Pastor Rod Holmes of the Baptist Church in Alice Springs presented the prayer preceding the meeting.
3. APOLOGIES
Councillor J. de Brenni – Personal leave Councillor M. Paterson – Personal Leave
Moved Councillor Melky Seconded Councillor Cocking
That the apologies be accepted. CARRIED (20770)
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4. WELCOME TO THE GALLERY AND PUBLIC QUESTION TIME
Nil
5. DISCLOSURE OF INTEREST
Nil
6. MINUTES OF PREVIOUS MEETING
6.1 Minutes of the Ordinary Open Meeting of the Council held on Tuesday 9 December 2019
Moved Councillor Melky Seconded Councillor Auricht
That the minutes of the Ordinary Meeting of the Council held Tuesday 9 December 2020 be confirmed as a true and correct record of the proceedings of those meetings. CARRIED (20771)
6.2 Business Arising from the Minutes
6.2.1 Councillor Banks - Item 12 - Youth Crime Forum
Councillor Banks enquired if there was any information on the planned Youth Crime Forum.
CEO Robert Jennings advised that the intention is for the Youth Crime Forum to occur during the February Forum on 17 February.
6.2.2 Councillor Banks - Item 16.7 - Council decision regarding youth Issues
Councillor Banks requested clarification about the decision-making process behind the decision to publish the Open Letter from Mayor Ryan in the Centralian Advocate on 20 December 2019.
CEO Robert Jennings advised that the Council decision regarding youth issues had not been broadcast sufficiently to the public, and the CEO made the decision to release that information in the format of an Open Letter that could be widely disseminated.
7. MAYORAL REPORTS AND MINUTES
7.1 Mayor’s Report Report No. 11/20cncl
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Moved Councillor Melky Seconded Councillor Cocking
That the Mayor’s Report be received. CARRIED (20772)
7.2 Business arising from the Report
7.2.1 Councillor Cocking - Item 1.2, Item 1.6 (Residential conversations) and Item 1.11 (Meeting with Sammy Butcher)
Councillor Cocking requested clarification regarding Mayor Ryan’s meeting with resident Biar Biar (Item 1.2), resident Patrick Oliver (Item 1.6) and Sammy Butcher (Item 1.11).
Mayor Ryan explained the nature of these meetings: ∑ Item 1.2: Biar Biar is a new resident to Alice Springs and he had some concerns about the access to facilities as a visitor to town and if the Library was open to everyone, Biar was also looking for some direction to local service clubs that might be willing to finance students from his home country to come to Alice Springs. ∑ Item 1.6: Patrick Oliver was concerned about the current youth crime situation in Alice Springs, as well as the use of the library by youths. ∑ Item 1.11: Sammy Butcher was also concerned about the current youth situation in Alice Springs. These meetings occurred prior to Council’s Christmas closure.
7.2.2 Councillor Cocking - Attachment 5: Letter from The Hon. Dale Wakefield, Minister for Renewables, Energy and Essential Services re. the Watering Regime of Council Assets undated
Councillor Cocking referred to Council signing on to be part of Alice Water Smart in 2013 and enquired about the messaging around Council’s current water usage, especially regarding watering in the middle of the day.
Mayor Ryan clarified that vandalism to the sprinklers and the need to maintain Council assets resulted in some day-time watering.
Director Technical Services advised that vandalism is a big problem at the moment, with sprinklers being kicked off at night, as a result supplementary watering during the day is at times required to maintain Council’s ovals and parks.
7.2.3 Councillor Auricht - Item 1.9 - Meeting with Minister Uibo
Councillor Auricht enquired if there have been any developments on the truancy issues in Alice Springs.
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Mayor Ryan advised that Minister Uibo will meet with Elected Members on Thursday 6 February to discuss current issues around truancy in Alice Springs.
Councillor Auricht enquired about children traveling with their parents to Alice Springs from the communities and if they can be included in a school program whilst they are in Alice Springs.
Mayor Ryan suggested that it would be good to frame to Minister Uibo at the meeting on 6 February.
7.2.4 Councillor Banks – Open Letter form Mayor Ryan published in the Centralian Advocate on 20 December 2019
Councillor Banks requested that the Open Letter from Mayor Ryan, published in the Centralian Advocate on 20 December 2019, be tabled into the Mayor’s Report.
CEO Robert Jennings advised that the Open Letter from Mayor Ryan will be tabled in the minutes of the Ordinary Council Meeting.
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7.2.5 Councillor Satour - Item 2.21 - Tangentyere Night Patrol “Looking After the Kids”
Councillor Satour enquired about Tangentyere Night Patrol “Looking After the Kids”.
Mayor Ryan advised that he had accepted an invitation to join Tangentyere Night Patrol’s “Looking After the Kids” shift from 6.00pm until 3.00am, where he gained first- hand experience on how the shift is being run.
Mayor Ryan also advised that CEO Robert Jennings will also be going on a Tangentyere Night Patrol “Looking after the Kids” shift in the future, and that this could also be arranged for interested Elected Members.
8. COUNCILLOR REPORTS
Councillor reports for the month of December and January are included in the CEO Report for January.
9. ORDERS OF THE DAY
9.1 That Elected Members and Officers provide notification of matters to be raised in General Business.
9.2 Councillor Cocking - Petition Julian Assange
9.3 Councillor Melky - Notice of the proposal of a By-Law
9.4 Councillor Banks - Support for the Red Tails/Pink Tails Right Tracks program
10. DEPUTATIONS AND PETITIONS
10.1 Presentation of Student Citizen Awards
∑ Alethea Fernandes – St Philips College Middle School ∑ Esther Duke – Araluen Christian College
10.2 Dr in the House – Mr Lachlan Moulton
Mr Lachlan Moulton represented Dr in the House and was looking to raise some awareness for the service, and request support from Council.
Mr Moulton provided information about Dr in the House, a medical deputising service that started in Alice Springs in August 2019. Dr in the House aims to fill the gap between regular General Practitioners and the Emergency Department, and prevent attendances at the Emergency Department that aren’t necessary.
Dr in the House currently services the community Thursday to Monday evenings from 8pm on weekdays and from 4 pm on the weekend, until as late as necessary.
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Dr in the House is not a replacement for your regular GP, but it is intended when it is not possible to visit your GP and you would otherwise go to the Emergency Department.
Dr in the House also offers a 24/7 hotline which is able to guide a patient whether they need to go their GP, or if they need to go to the Emergency Department.
Mr Moulton suggested that Dr in the House can be supported by creating awareness through social media or word of mouth, or through letting family, friends and contacts know that the service exists. Furthermore, Dr in the House is the only bulk-billed GP service in Alice Springs.
Councillor Banks asked the CEO if the service can be supported on the Council website.
CEO Robert Jennings took the question on notice.
Councillor Satour thanked Mr Moulton for his deputation and for the service that Dr in the House provides to the community of Alice Springs, and enquired about the uptake.
Mr Moulton advised that on a busy night Dr in the House receives around 30 to 50 calls, and sees upwards of 15 to 20 patients. Mr Moulton also advised it has become a valued service for parents as 80% of the patients are children under five.
Councillor Cocking enquired if there was any engagement with schools or childrens groups, and if there was a limit to the amount of people Dr in the House can help on any given night.
Mr Moulton advised that the doctors that work for Dr in the House are experienced, but it is difficult to have enough doctors to provide coverage after-hours and at night. However, Dr in the House doesn’t turn away patients and tries to find a solution, including advising patients to present at the Emergency Department or GP.
With respect to engaging with schools, Mr Moulton acknowledged that more effort needs to be put into this, and it is something that Dr in the House will improve in the future.
11. MEMORIALS
Nil
12. NOTICE OF MOTIONS
Nil
13. REPORTS OF STANDING COMMITTEES – RECOMMENDATIONS
Nil
14. REPORTS OF OFFICERS
14.1 CHIEF EXECUTIVE OFFICER
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14.1.1 CEO Report Report No. 12/20cncl
Moved Councillor Cocking Seconded Councillor Auricht
That the CEO report be received and noted. CARRIED (20773)
Councillor Melky enquired about the letter the CEO received from Chief Minister Gunner regarding the National Aboriginal Art Gallery, and if the Northern Territory Government has provided evidence of support from Aboriginal stakeholders, which is a key condition for Council as reflected in the resolution.
Mayor Ryan suggested that the offer was for CEO Robert Jennings to work with Cliff Weeks, Executive Director Central Australia, Department of the Chief Minister, and that CEO Robert Jennings could take the comments made by Councillor Melky to Mr Weeks, and report back on the matter at the next Council meeting.
CEO Robert Jennings advised that it is important for Officers to take on board Council’s resolution on the National Aboriginal Art Gallery, and this item would come back to Council for approval once negotiations with Mr Weeks and the Northern Territory Government have commenced.
14.1.2 Member’s Conflicts of Interest – A Misapprehension? Report No. 15/20 cncl
Moved Councillor Banks Seconded Councillor Melky
Due to correspondence received, Council directs the CEO to seek independent legal advice and provide a report to Council so that the appropriate action can be taken to resolve the matter. CARRIED (20774) Mayor Ryan abstained from the vote.
Councillor Cocking expressed concern about the nature of the report regarding the Mayor’s nomination as the CLP candidate for Araluen, especially regarding the perception of a conflict of interest. Councillor Cocking would like to see some other legal advice.
Councillor Coking also expressed concern with the Mayor not declaring a conflict of interest regarding the discussion of this report.
CEO Robert Jennings advised that the Council will seek additional legal advice regarding the Mayor’s nomination as the CLP candidate for Araluen.
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Councillor Banks referenced ICAC and expressed concern about the perception of a conflict of interest, and stated that this report does not delve deep enough into the perception of a conflict of interest by the Mayor.
Mayor Ryan referred to the letter by Mr Chalker sent on 30 October 2019 that clearly lays what is and what is not a conflict of interest.
Mayor Ryan also referred to the letter by Mr Beaton requesting that Mayor Ryan table his correspondence at the current Ordinary Council Meeting, hence why Mayor Ryan is at the meeting and not declaring a conflict of interest.
Councillor Melky raised the challenge of managing the relationship between Council and the Northern Territory Government, and requested advice from CEO Robert Jennings whether a response is required to the correspondence received from Chief Minister Gunner and Minister Manison, and if there is a strategy in place to deal with this.
CEO Robert Jennings advised that advice was sought to determine if the Mayor should attend this session, and the Solicitor deemed it appropriate.
CEO Robert Jennings also stated that the perception test is important, but that perception would, in the first instance, be determined by ICAC, as well as stating that a conflict of interest does not exist within a vacuum.
Moved Councillor Melky Seconded Councillor Banks
That standing orders be removed. CARRIED (20775)
Councillor Auricht accepted the report by the Council Solicitor, and expected that Mayor Ryan would be stepping aside if there was a conflict of interest. Councillor Auricht concluded by stating that Council should leave it at that.
Councillor Cocking enquired about Mayor Ryan’s social media presence shifting between his position as Mayor and his position as CLP candidate for Araluen, and stated that this is a concern as it is a perception risk.
Mayor Ryan took it on notice.
Director Technical Services left the chamber at 6.57pm Director Technical Services returned to the chamber at 6.59pm
Councillor Melky enquired how the Mayor will manage the use of Council resources between his role as Mayor and his role as CLP candidate for Araluen.
Mayor Ryan advised that no Council resources are being used for his role as CLP candidate for Araluen.
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Councillor Banks enquired about the log that needs to be kept of Council resources, as mentioned in the new Northern Territory Electoral Act, and what steps does Council need to put in place to manage the perceived conflict of interest.
Mayor Ryan stated that he managed conflict of interest from the beginning, and advised that he would not attend any future meetings where a conflict of interest might arise, which the CEO has also been advised of.
Councillor Banks enquired about what has been discussed between the Mayor and the CEO to manage the conflict of interest.
Mayor Ryan responded that he advised CEO Robert Jennings that he won’t be attending a future meeting if there is an identified potential or real conflict.
CEO Robert Jennings clarified that Mayor Ryan will not be attending meetings relating to Council’s priorities for the upcoming election.
Councillor Banks stated that the report does not address the perception of conflict of interest and the Mayor’s roles and responsibilities when running as a candidate in an election.
Councillor Banks enquired if Mayor Ryan could expand on the content of the letter received from Chief Minister Gunner regarding the reservations by the Northern Territory Government in dealing with Council, and how Council will manage the relationship with the Northern Territory Government.
Mayor Ryan advised that Chief Minister Gunner never addressed the content of the Mayor’s letter and only focussed on the Mayor’s conflict of interest.
CEO Robert Jennings advised that the CEO will be guided by the Elected Members and the adopted recommendation.
Councillor Cocking enquired if there is an opportunity to distribute some of the Mayoral responsibilities amongst the other Elected Members.
Councillor Price advised that if the Mayor is unavailable the Mayoral responsibilities are already shared with another Elected Member.
Councillor Satour advised that it is valuable to have a conversation about conflict of interest, and supported the need to seek independent legal advice on this matter.
Councillor Banks advised that Council has an obligation to manage conflicts of interests to carry out its statutory obligations, and stated that there is a perception of conflict of interest by the Mayor and that the CEO seek independent legal advice and provide a report to Council so that the appropriate action can be taken to resolve the matter.
Moved Councillor Melky Seconded Councillor Auricht
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That standing orders be resumed CARRIED (20776)
14.2 DIRECTOR FINANCE
14.2.1 Financial Reports Report No. 13/20cncl
Moved Councillor Auricht Seconded Councillor Melky
That the Finance Directorate report be noted. CARRIED (20777)
Councillor Cocking enquired about Item 8.5.8 - Tourism budget line, and where the extra $73,000 came from.
CEO Robert Jennings took the question on notice.
Councillor Satour left the chamber at 7.38pm Councillor Satour returned to the chamber at 7.39pm
14.3 DIRECTOR CORPORATE AND COMMUNITY SERVICES
14.3.1 CCS Directorate Update Report No. 7/20cncl
Moved Councillor Cocking Seconded Councillor Satour
That the Corporate and Community Services report be received and noted. CARRIED (20778)
Councillor Cocking enquired if the assessment made by the Manager Ranger, that anti- social behaviour was minimal in the CBD in December, is compared to the same time last year or is it minimal in general.
Acting Director Corporate and Community Services advised it has been quieter compared to previous years.
Mayor Ryan enquired if there has been a full contingent of Rangers for this period.
Acting Director Corporate and Community Services advised that, apart from some annual leave taken, there is a full contingent.
14.3.2 LGANT Call for Policy and Action Motions Report No. 8/20cncl
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Moved Councillor Cocking Seconded Councillor Auricht
That the LGANT Call for Policy and Action Motions report is received and any Council sanctioned actions are identified. CARRIED (20779)
Mayor Ryan advised the Elected Members to take any actions to the Standing Committee meeting in February.
Councillor Cocking advised that a LGANT motion will be put up regarding water conservation.
14.3.3 Minutes from the Seniors Coordinating Committee Meeting held on 20 November 2019
Moved Councillor Satour Seconded Councillor Banks
That the minutes of the Seniors Coordinating Committee meeting held 20 November 2019 be received and recommendations adopted. CARRIED (20780)
14.3.4 Minutes from the Australia Day Coordinating Committee held on 12 December 2019
Moved Councillor Melky Seconded Councillor Banks
That the minutes of the Australia Day Committee meeting held 12 December 2019 be received and recommendations adopted. CARRIED (20781)
Councillor Melky congratulated the Australia Day Committee and all involved for putting the Australia Day event together.
Mayor Ryan made special mention of Telly Ociones.
14.3.5 Minutes from the Australia Day Coordinating Committee held on 16 January 2020
Moved Councillor Melky Seconded Councillor Satour
That the minutes of the Australia Day Committee meeting held 16 January 2020 be received and recommendations adopted. CARRIED (20782)
Councillor Banks congratulated the Australia Day Coordination Committee on organising the event, but enquired about the lack of mention of the Welcome to County and Smoking
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Ceremony on the Australia Day program, and if the Welcome to Country and Smoking Ceremony actually occurred.
Acting Director Corporate and Community Services advised that the Welcome to County and Smoking Ceremony was scheduled but unfortunately didn’t occur as the Elder scheduled to perform the Welcome to County and Smoking Ceremony didn’t arrive on time, and they weren’t able to be incorporated once the event had already started.
CEO Robert Jennings took on notice to ensure that in future the Welcome to Country and Smoking Ceremony are more visibly displayed on the Australia Day program.
Mayor advised that the Smoking Ceremony was discussed in all Australia Day Coordinating Committee meetings.
14.4 DIRECTOR TECHNICAL SERVICES
14.4.1 Technical Services Directorate Update Report No. 1/20cncl
Moved Councillor Satour Seconded Councillor Melky
That the Technical Services Directorate report be received and noted. CARRIED (20783)
Councillor Cocking enquired about the Development Report and the status of the Ilpeye Ilpeye subdivision.
CEO Robert Jennings advised that Council is close to taking the Ilpeye Ilpeye subdivision over from the Northern Territory Government, furthermore, there is a collaborative approach between the Department of Planning, Infrastructure and Planning and Council, and the hope is that it will be finalised this year.
14.4.2 Minutes from the Access Advisory Committee Meeting held on 12 December 2019
Moved Councillor Auricht Seconded Councillor Cocking
That the minutes of the Access Advisory Committee meeting held 12 December 2019 be received and recommendations adopted. CARRIED (20784)
Mayor Ryan enquired about the layout of the chairs out front of ASALC.
Director Technical Services advised that Council Officers are working on a solution.
14.4.3 Alice Springs Sports Facilities Master Plan (2019-2020) Report No. 3/20cncl
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Moved Councillor Melky Seconded Councillor Banks
That Council endorse the final recommended Alice Springs Sports Facilities Master Plan 2019-2029, and the plan to be displayed on Council’s website from Wednesday 29 January – Friday 28 February 2020 for public comment. CARRIED (20785)
Councillor Cocking provided support for the Master Plan and looked forward to the responses from the community consultation.
Mayor Ryan enquired about the use of basketball figures from 2012, and why there are no current figures for basketball.
Mayor Ryan enquired about the suggestion that Albrecht Oval is a closed facility, when in reality it is open to the public daily from 6am till 6pm.
Mayor Ryan enquired if the second oval at Traeger Park is intended to take the place of the current car park.
Director Technical Services took all the Mayor’s questions on notice.
14.4.4 Lhere Mparntwe (Todd River) Management Strategy Report No. 5/20cncl
Moved Councillor Cocking Seconded Councillor Auricht
1. That Council provide in-principle support for the Lhere Mparntwe (Todd and Charles Rivers) Management Strategy 2019.
2. That Council Officers continue to work with Northern Territory Government (NTG) representatives regarding the Lhere Mparntwe (Todd and Charles Rivers) Management Strategy 2019 to clarify logistical and fiscal concerns pertaining to the plan’s implementation. CARRIED (20786)
14.4.5 Tender Rhonda Diano Oval Upgrade 2019-10ST Report No. 218/19cncl (Item transferred from Agenda Item 26.1.1.1)
Moved Councillor Banks Seconded Councillor Auricht
That the Tender Rhonda Diano Oval Upgrade 2019-10ST resolution be moved out of Confidential into Open. CARRIED (20793)
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Councillor Melky enquired about any security measures put in place at the planned 110m synthetic track at Rhonda Diano Oval to protect it from vandalism.
Director Technical Services advised that CCTV will be installed to address vandalism, but security options in that location are limited to this.
15. QUESTIONS WITHOUT NOTICE
15.1 Councillor Cocking – LGANT Climate Change
Councillor Cocking enquired about the escalating urgency of Climate Change and if the topic is being discussed at the upcoming LGANT Executive Meeting.
Mayor Ryan advised that it will be in the papers for the next LGANT general meeting.
16. GENERAL BUSINESS
16.1 Councillor Cocking - Petition Julian Assange
Councillor Cocking tabled a petition by the Julian Assange Support Group Alice Springs that asks for the release of Julian Assange and arrangements be made his repatriation back to Australia, and is seeking a Motion by Council to support the petition.
Mayor Ryan advised that if the petition is tabled tonight, it will be discussed at the February Standing Committee Meeting.
16.2 Councillor Melky - Notice of the proposal of a By-Law
Councillor Melky proposed that Council introduce a Curfew By-Law under the Alice Springs (Management of Public Places) By-Laws 2009:
Alice Springs Town Council to consider proposed new By-law under the Alice Springs (Management of Public Places) By-laws 2009, addressing the issue of Crime committed by juveniles during the hours of 10pm to 6am. I propose to introduce for Elected Members.
C.U.R.F.E.W. ∑ Children ∑ Under ∑ Responsible ∑ Family ∑ Elders ∑ Watch
CEO Robert Jennings suggested that advice will be sought on the proposed By-law.
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16.3 Councillor Banks - Support for the Red Tails/Pink Tails Right Tracks program
Councillor Banks advised that the Red Tails/Pink Tails are looking for support for the Right Tracks program, including a new home for the teams, and enquired if discussion had been held between Council and Rob Clarke about this.
CEO Robert Jennings advised he had met with Rob Clarke previously and Council offered its support. Furthermore, Director Technical Services is currently working on a potential new home for the Red Tails/Pink Tails Right Tracks program.
Councillor Banks suggested a Motion for Council to support working with the Red Tails/Pink Tails Right Track program in facilitating a new home for the teams.
Councillor Price suggested this be put forward as an action item instead of a Motion, including a suggested facility that can be the home of the team.
CEO Robert Jennings advised that a Memorandum of Understanding might be an option.
Councillor Cocking preferred a long-term solution be offered as the Red Tails/Pink Tails have had a temporary home since 2012. Therefore, more information is required to be able to come to a long-term sustainable solution.
CEO Robert Jennings suggested that using the motion as the trigger, Officers can do more work on this and bring back more information to the Elected Members, including another meeting with Rob Clarke.
Councillor Banks proposed the following motion:
That Council supports working with the Red Tails/Pink Tails Right Tracks program in developing an MOU that delivers short-term needs and sets a long-term strategy that is presented to Council for consideration.
Moved Councillor Banks Seconded Councillor Price CARRIED (20787)
17. MATTERS FOR MEDIA ATTENTION
Media matters will be covered via the media attendance at this meeting.
18. NEXT MEETING: Monday 24 February 2020 at 6.00pm
19. ADJOURNMENT OF OPEN MEETING
Mayor Ryan declared the meeting adjourned at 8.47pm
Moved Councillor Banks Seconded Councillor Satour
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The Council stands adjourned and resumes in the Confidential Section. CARRIED (20788)
Confirmed on ______
CHAIRPERSON______
Date ______
22 Ordinary Council Meeting - Monday 24 February 2020 - Mayoral Reports and Minutes
Agenda Item 7.1 REPORT Report No. 28/20cncl
TO: ORDINARY COUNCIL – MONDAY 24 FEBRUARY 2020
SUBJECT: MAYOR’S REPORT
1. MEETINGS AND APPOINTMENTS 1.1. Robert Jennings, CEO, Alice Springs Town Council 1.2. Department of Infrastructure, Planning and Logistics, CBD Revitalisation Plan presentation 1.3. Men’s Shed Coffee and Conversation 1.4. Leith Phillips, community concerns 1.5. Alice Springs Town Council, Community Grants Information Session 1.6. Central Desert Regional Council 1.7. Minister Eva Lawler, including the CEO, Alice Springs Town Council, Robert Jennings re. Albrecht Oval Lights 1.8. Susan Burns, National Disability Services 1.9. Narelle Beer, NT Police Assistant Commissioner, Regional Operations re. personal threats 1.10. Sam Singh 1.11. Charlotte Klempin, Alice Springs Town Council Environment Officer re. Clean Up Australia Day 1.12. Sabine Taylor, Corporate Services Director 1.13. Simon Duke, Community Services Director re. Public Art 1.14. Regional Development Australia, NT Quarterly meeting 1.15 Minister Eva Lawler, including the CEO, Alice Springs Town Council, Robert Jennings re. Masters Games 1.16 Local Government Act Forum, Department of Local Government Darwin 1.17 Local Government Association (NT) Board Meeting 1.18 Alice Springs Town Council Standing Committee Meeting 1.19 Australia Local Government Association (ALGA) Strategic Planning 1.20 NAIDOC Committee Meeting 1.21 Saad Khalid, Documentary maker, Afghan involvement in Central Australia 1.22 Regional Deal briefing with CEO, Alice Springs Town Council, Robert Jennings 1.23 Alice Springs Masterplan Process and Discussion with Alice Springs Town Council CEO, Robert Jennings and Deputy Mayor, Matt Paterson, Councillor de Brenni and Councillor Price 1.25 Alice Springs Town Council Forum 1.26 Community Development Input and Update with Simon Duke, Acting Community Services Director and Alice Springs Town Council CEO, Robert Jennings 1.27 Desert Hoops project 1.28 Biar Biar, resident 1.29 Alice Springs Childcare Centre walk-through with Centre Director, Shelley Forbes and Alice Springs Town Council CEO, Robert Jennings 1.30 Deputy Mayor, Matt Paterson and Alice Springs Town Council CEO, Robert Jennings 1.31 Parrtjima Stakeholder meeting, Paul Ah Chee, Sally Jarvis, NT Major Events, AGB Events Management Team, Rhoda Roberts AO, Parrtjima Creative Curator 1.32 Braitling Childcare Centre walk-through with Centre Director, Laura Watts and Alice Springs Town Council CEO, Robert Jennings 1.33 Alice Springs Town Council Youth and Community Safety Forum 1.34 Outback Way Committee meeting 1.35 Cliff Weeks, Executive Director, Department of the Chief Minister, regular meeting 1.36 ALGA President, Mayor David O’Loughlin re. Federal Assistance Grants 1.37 ALGA Vice-President, Councillor Linda Scott re. Community Resilience 1.38 LGANT CEO, Sean Holden re. LGANT Half-yearly meeting preparation 1.39 Wagait Shire Council President, Peter Clee
23 Ordinary Council Meeting - Monday 24 February 2020 - Mayoral Reports and Minutes
Report No. 11/20cncl ./2
1. MEETINGS AND APPOINTMENTS 1.40 West Arnhem Regional Council Mayor, Matt Ryan re. Remote Housing 1.41 Barkly Regional Council Mayor, Steve Edgington re. Regional Economic Development Committee 1.42 Katherine Town Council Mayor, Fay Miller re. Local Government 1.43 East Arnhem Regional Council, Councillor Bobby Wunungmurra
2. FUNCTIONS ATTENDED 2.1 National Indigenous Cricket Carnival, Welcome Barefoot Circle, TIO Traeger Park 2.2 NT Launch, Human Services 10-year Industry Plan 2.3 Participated in Local Government Association (NT) Strategic Planning 2.4 Opening of the First Sitting of NT Parliament 2020 2.5 Australian Defence Force Annual Influencers breakfast 2.6 Parrtjima Industry Engagement and Alice Springs Activation Information Session 2.7 State Funeral, Mr Ian Tuxworth, Former Chief Minister of the Northern Territory
3. FUNCTIONS PARTICIPATED IN 3.1. EqualiTEA project – Media Launch 3.2. Chamber of Commerce, Business at Sunset 3.3. Travelling Film Festival opening night 3.4. Alice Springs Community Bushfire Fundraising Appeal 3.5 Mens Shed BBQ at Bunnings
4. INTERVIEWS / MEDIA COMMITMENTS 4.1. ABC 783 with Stewart Brash 4.2. CAAMA Radio with Damien Williams 4.3. Centralian Advocate with Alyce Mokrycki 4.4. Centralian Advocate with Steve Menzies 4.5. Radio 8HA with Eli Melky
5. OTHER ACTIVITIES 5.1 Ross Park $6.2m NTG Sports Funding opening with Minister Dale Wakefield
6. CIVIC / MAYORAL RECEPTIONS 6.1. Imparja Cup BBQ
7. DUTIES PERFORMED IN THE MAYOR’S ABSENCE
8. ASTC COMMITTEE MEETINGS 8.1 Regional Waste Management Facility, Masterplan 8.2 Development Committee Meeting 8.3 Environment Advisory Committee 8.4 Cemeteries Advisory Committee 8.5 Seniors Coordinating Committee 8.6 Australia Day Co-ordinating Committee meeting
24 Ordinary Council Meeting - Monday 24 February 2020 - Mayoral Reports and Minutes
Report No. 11/20cncl ./3
RECOMMENDATION That the report be received.
Damien Ryan MAYOR
25 Ordinary Council Meeting - Monday 24 February 2020 - Reports of Standing Committees - Recommendations
AGENDA ITEM 13.1
REPORT TO ORDINARY COUNCIL FROM THE CORPORATE SERVICES COMMITTEE MEETING
Recommendations to the Ordinary Council from the meeting of the Corporate Services Committee held on 10 February 2020.
1. Minutes from the Corporate and Community Services Committee meeting held 11 November 2019 (Agenda Item 4.1)
RESOLVED: That it be a recommendation to Council
That the minutes of the Open Section of the Finance Committee meeting held on 11 November 2019 be taken as read and confirmed as a true and correct record of the proceedings of those meetings. (1 cs)
2. Corporate Services Directorate Update (Agenda Item 9.1) Report No. 20/20 cs (DCS)
This report provides an update of current Corporate Services projects, programs and events.
RESOLVED: That it be a recommendation to Council:
That the February 2020 Corporate Services Committee Directorate Update Report be received and noted (2 f)
3. Cemeteries Advisory Committee (Agenda Item 9.2) Report No. 21/20 cs (GM)
This report presents a revised Cemeteries Advisory Committee Terms of Reference for Council's consideration and endorsement.
RESOLVED: That it be a recommendation to Council:
That Council adopt the revised Cemeteries Advisory Committee Terms of Reference. (3 f)
26 Ordinary Council Meeting - Monday 24 February 2020 - Reports of Standing Committees - Recommendations
CS – RECOMS 10/02/20
4. Sports Facilities Fund and Advisory Committee (Agenda Item 9.3) Report No. 22/20 cs (GM)
This report presents revised governance documents for the Sports Facilities Fund and Advisory Committee for Council’s consideration and endorsement.
RESOLVED: That it be a recommendation to Council:
That Council adopt the revised Sports Facilities Fund Guidelines and Advisory Committee Terms of Reference. (4 f)
5. Mid Year Budget Review 2019-20 (Agenda Item 9.4) Report No. 24/20 cs (FM)
RESOLVED That it be a recommendation to Council
That the mid-year budget review for the period ending 31 December 2019 be received and that the amount of $201,457 be approved for reallocation to the recommended budget lines. (5 f) DEFERRED to Council Forum in March
27 Ordinary Council Meeting - Monday 24 February 2020 - Reports of Standing Committees - Recommendations
AGENDA ITEM 13.2
REPORT TO ORDINARY COUNCIL FROM THE COMMUNITY DEVELOPMENT COMMITTEE MEETING
Recommendations to the Ordinary Council from the meeting of the Community Development Committee held on 10 February 2020.
1. Minutes from the Corporate and Community Services Committee meeting held 11 November 2019 (Agenda Item 4.1)
RESOLVED: That it be a recommendation to Council That the minutes of the open section of the Corporate and Community Services Committee meeting held on 11 November 2019 be taken as read and confirmed as a true and correct record of the proceedings of that meeting.
(6917 cd)
2. Community Development Directorate Update (Agenda Item 9.1) Report No. 19/20cd (A/DCD)
This report provides an update of current Community Development projects, programs and events.
RESOLVED: That it be a recommendation to Council: That the Community Development Directorate report 19/20cd be received and noted. (6918 cd)
3. Minutes – Public Art Advisory Committee – 5 February 2020 (Agenda Item 10.1)
RESOLVED: That it be a recommendation to Council: That the minutes from the Public Art Advisory Committee held 5 February2020 be received and noted. (6919 cd)
4. Alison Hittmann – Traeger Oval Wall Concept Proposal (Agenda Item 10.1.3)
RESOLVED: That it be a recommendation to Council: A. That the concept proposal from Hayden Williams and Gap Youth Centre be accepted and advanced to the next stage of design development for the Traeger Oval Wall. B. That Hayden Williams and Gap Youth Centre follow appropriate processes for approval to use images relating to Dreaming stories, keep sports depicted relevant to Traeger precinct, that sports figures reflect diversity of age, gender and background, and make sports figures more prominent. (6920 cd)
28 Ordinary Council Meeting - Monday 24 February 2020 - Reports of Standing Committees - Recommendations
CD – RECOMS 10/02/2020
5. Julian Assange Petition (Agenda Item 11.1)
Councillor Melky having declared an interest in Item 11.1, left the Chamber at 6:10pm prior to discussion of this matter.
That the Alice Springs Town Council calls on the Australian Federal Government to demand the release of Julian Assange and to arrange for his repatriation to Australia. (6921 cd) Moved: Councillor Cocking Seconded: Councillor Banks
Councillor Banks asked about the Council process relating to petitions.
The Chief Executive Officer referred to Section 9 (Petitions) of the Alice Springs (Council Meetings and Procedures) By-Laws. A petition may be presented to a meeting of the council by a member who identifies the subject matter of the petition. The petition has been referred to this Committee for consideration. Alternatively, Elected Members may ask Council officers to submit a report to Council.
Elected Members felt that this matter is a direct conflict of interest for Council to be involved in any way.
Councillor Melky returned to the Chamber at 6:15pm.
29 Ordinary Council Meeting - Monday 24 February 2020 - Reports of Standing Committees - Recommendations
AGENDA ITEM 13.3
REPORT TO ORDINARY COUNCIL FROM THE TECHNICAL SERVICES COMMITTEE MEETING
Recommendations to the Ordinary Council from the meeting of the Technical Services Committee held on 10 February 2020.
1. Minutes of Open Technical Services meeting held 11 November 2019 (Agenda Item 4.1) RESOLVED: That it be a recommendation to Council That the unconfirmed minutes of the open section of the Technical Services Committee meeting held on 11 November 2019 be taken as read and confirmed as a true and correct record of the proceedings of that meeting. (4641 ts) CARRIED
2. Technical Services Directorate Update (Agenda Item 9.1) Report No. 17/20ts (DTS) This report provides an update of current Technical Services projects, programs and events.
RESOLVED That it be a recommendation to Council That the February 2020 Technical Services Directorate Update be received and noted. (4642 ts)
3. Climate Action Plan 2018-2021 (Agenda Item 9.2) Report No. 18/20 ts (DTS) This report provides an update of current Technical Services projects, programs and events.
RESOLVED That it be a recommendation to Council That the Climate Action Plan report 18/20ts be received and noted. (4643 ts)
4. UNCONFIRMED Minutes - Special Meeting of the Regional Waste Management Facility Committee - 30 January 2020 (Agenda Item 10.1)
RESOLVED That it be a recommendation to Council That the UNCONFIRMED Minutes from the Special Meeting of the Regional Waste Management Facility Committee held 30 January 2020 be received and noted.
(4644 ts)
5. UNCONFIRMED Minutes - Development Committee - 3 February 2020 (Agenda Item 10.2)
RESOLVED That it be a recommendation to Council That the minutes of the Development Committee Meeting held on 3 February 2020 be received and noted. (4645 ts)
30 Ordinary Council Meeting - Monday 24 February 2020 - Reports of Standing Committees - Recommendations
TS – RECOMS 10/02/2020
6. UNCONFIRMED Minutes - Cemeteries Advisory Committee - 4 February 2020 (Agenda Item 10.3)
RESOLVED That it be a recommendation to Council That the minutes of the Cemeteries Advisory Committee Meeting held on 4 February 2020 be received and noted. (4646 ts)
31 Ordinary Council Meeting - Monday 24 February 2020 - Reports of Officers
Agenda Item 14.1.1
REPORT Report No. 29/20cncl
TO: ORDINARY COUNCIL – MONDAY 24 FEBRUARY 2020
SUBJECT CHIEF EXECUTIVE OFFICERS REPORT
AUTHOR: ROBERT JENNINGS – CHIEF EXECUTIVE OFFICER
1. CONSULTATION & MEETINGS
The Master Plan continues its progress with the collection of a range of priorities from around 25 key stakeholders from our region during the Central Australia Communities Priorities Meeting on 11 February 2020. A nominated steering group will now shape the raw material into a series of projects and services that can form the next stage of the Master Plan process. Our genuine thanks to all that participated and to the Chamber of Commerce who collaborated with Council for the consultation.
Elected Members were shown an in-progress version of the Master Plan on 28 January and 17 February 2020. As the Master Plan progresses wider input will be sought.
2. NATIONAL ABORIGINAL ART GALLERY (NAAG)
Following on from the December 2019 resolution of Council, a number of positive meetings have now been held with Cliff Weeks and Council officers regarding the potential land offered by Council for the NAAG. A draft process has been outlined by ASTC officers that are anticipated to fulfil the requirements of the resolution and the community.
A meeting with Elected Members on progress is planned for the March 2020 Council Forum.
3. DISCUSSIONS WITH NT GOVERNMENT ON LEGACY PROJECTS
Officers have been working with officers from the Department of Infrastructure Planning & Logistics (DIPL) to finalise the handover of a number of legacy projects. Included in these projects are the footbridge to the north of Olive Pink Botanic Garden, Ilpeye Ilpeye and various Kilgariff elements. Other areas of focus include the netball courts.
An update is planned for Elected Members at the Council Forum in March 2020.
4. CENTRAL REGIONAL ORGANISATION OF COUNCILS (CENTRE ROC)
CEOs of the four Councils met on 8 January 2020 to recommence the alliance and identify key areas of priority for the next official meeting.
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5. OTHER MEETINGS
A number of other meetings were attended during the month including:
• Australia Day Citizenship Ceremony and Awards • Meeting with Rachel Clements from Brindle Films • Meeting with Judith Dixon, Trade Business and Innovation re. Katherine Alive / Living in Alice Springs and Rae Finlay, Regional Manager for Economic Development • Meeting with FAB Alice on 23 January 2020 regarding support for their upcoming event • Various meeting on youth matters with a number of stakeholders, including with NT Police on 9 January 2020 on the Community Safety Plan • Various meetings with DIPL to progress key partnership projects
6. MEDIA AND COMMUNICATIONS
Over the coming weeks the Media and Communications Office will be commencing a community feedback survey on the website. This project has been intentionally coordinated as a community survey (and not a full consultation process) in order to get a more unintended / involuntary ‘opt-in’ audience in an effort to obtain a more an impartial view. Due to this, the survey won’t be actively promoted thus sample size will be low, however can still provide valuable feedback that can be benchmarked to previous similar surveys.
Below is the current community messaging being proactively promoted by Council’s Media and Communications Office through a number of methods including social media, liaising with local media, collateral and other promotional opportunities.
• January 2020 – February 2020: • 2020 Community Grants • Library Lover Day • YAG Stand Up • 2020 Night Markets – 5 March first for 2020 • Ross Park 6.2million NTG joint project • EqualiTEA joint workforce announcement • New Corporate Services Director announce • Park info sessions • Skate Park info session • Library 13,000th member
7. COUNCILLOR REPORTS – FEBRUARY 2020
Councillor Jimmy Cocking
ASTC Masterplan meeting DIPL CBD Revitalisation January Ordinary EqualiTEA Launch
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Met with Environment Officer at CEO request on community owned solar and environmental upgrades/property assessed finance RWMF Committee Master plan meeting ASTC Executive Development meeting Alice Springs Regional Deal Discussion February Standing Committees - chaired Community Development Child Friendly Alice Advisory Committee Meeting in Mayor's stead Central Australian Community Priorities Meeting Skate Park Consultation Oleander Park Public Information session Youth and Community Safety Forum
Councillor Jamie de Brenni
Development committee Alice arts foundation monthly meeting Regional plan meeting Cemeteries committee Central Australia community priorities meeting ASTC master plan process and discussion Forums Imparja cup Catch up with mayor Regions rising breakfasts Grant seeker work shop RDA Regional economic development workshop Catch up member for Namatjira Chauncey Paech
Councillor Matt Paterson
Imparja Cup launch Exec Development meeting Ross park opening Meeting with CEO Board of studies award ceremony Forum with Minister Uibo Team Alice meeting with CEO Imparja cup Presentation night Forum with Chief Ministers Dept. Team Alice meeting ASTC masterplan discussion Council Forum Youth and community Safety Forum Council committee meeting CEO and Mayor meeting Director of Tech services meeting
34 Ordinary Council Meeting - Monday 24 February 2020 - Reports of Officers
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Councillor Jacinta Price
ASTC Forum ASTC Masterplan Process Youth and Community Safety Forum Ordinary Council Parks Advisory Senior Relationships Services Community Grants Committee Meeting
Councillor Catherine Satour
Red hot arts Masterplan discussion Department Infrastructure Planning Lands Ordinary Meeting Indigenous Women's music reference group Executive Development Saad Khalid Afghans in Central Australia Alice Springs NAIDOC Committee Meetings National NAIDOC Committee Meeting Darren Clarke Public Art Advisory Committee Cemeteries Committee Environment Advisory Committee Seniors Advisory
8. HUMAN RESOURCES
This report provides an update of current Human Resources projects and activities.
TRAINING ACTIVITIES AS OF 31 JANUARY 2020
Individual training • Leading Edge Women’s Leadership program and scholarship • Executive Coaching • OH&S Management Systems Lead Auditor Course • Improving Integrated Approaches to Workplace Mental Health Conference • Dealing with Difficult Customers • MAPS Training • Authentic Leadership training
Courses of study including • Certificate III in Business Administration (Traineeship) • Certificate III in Community Development • Certificate III in Community Services • Certificate III in Horticulture (Traineeship) • Certificate III in Information Services (Library) • Certificate IV in Government Investigations • Certificate IV in Local Government (Regulatory Services)
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• Diploma of Local Government (Rates) • Diploma in Library Information Services • Graduate Certificate in Business Administration
WORK HEALTH & SAFETY
There have been no new Workers’ Compensation claims in January 2020. Council is working with APM to develop Return to Work Plans for two workers injured last year.
Reported Incidents for JANUARY 2020 Types of Incidents: Accident Incident Near Miss TOTAL
ASALC 0 11 0 11 Civic Centre 0 0 0 0 Depot 0 0 0 0 Library 0 2 0 2 Rangers 0 0 0 0 RWMF 0 2 0 2 0 15 0 15
Member Vehicle / Incidents involving: Staff Contractor Volunteer of TOTAL Equipment Public ASALC 1 0 0 10 0 11 Civic Centre 0 0 0 0 0 0 Depot 0 0 0 0 0 0 Library 0 0 0 2 0 2 Rangers 0 0 0 0 0 0 RWMF 1 0 0 1 0 2 2 0 0 13 0 15
In January 2019 there were 33 reported incidents.
EMPLOYEE POLICIES
WHS Policy review progressing Review of Training and Development policy undertaken
FORMS AND TEMPLATES
‘Position Establishment’ form drafted ‘Request to Fill’ form updated Directors Position Descriptions updated/finalised
OTHER
Regular meetings started to address the issue of an aging workforce.
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Recruitment: 1 January 2020 to 31 January 2020 External Permanent Appointments: Name Position Department Commenced Eleanor Hogan Library Officer (PT) CCS, Library 8 January 2020 Russell Hill Team Member Ovals & TS, Litter Collection & Ovals 20 January 2020 Parks Maintenance Sean Anderson Senior Mechanic TS, MS 28 January 2020
Internal Permanent Appointments: Name Position Department Commenced
External Appointment: End-term Contract/s: Name Position Department Commenced Mikaela Revell Library Programs Coordinator CCS, Library 6 January 2020
Terminations: Name Position Department Commenced Finished Elena Pecorari Marketing & Promotions CCS, ASALC 5 December 2016 3 January 2020 Officer (PT) Jaydee Symes TM Playgrounds & Reactive TS, P&G 17 December 2018 3 January 2020 Team Jarrod Cross Senior Lifeguard CCS, ASALC 24 August 2016 12 January 2020 Genevieve Walshe Youth Services Officer CCS, CCDU 21 January 2019 18 January 2020 Mathew Senior Lifeguard CCS, ASALC 8 September 2013 24 January 2020 Somerville Roger Jenke Welder Maintenance TS, MS 3 December 2018 27 January 2020
Staff Establishment Total number of positions at Council according to Staff Establishment List: 182 permanent full-time, 11 permanent part-time, 13 contract (including 1 Town Crier). 59 females, 123 males, 0 non-identified (24 vacancies).
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Council’s aspirational target figure for indigenous employment is 20%. The current number of indigenous employees stands at 26 which represents 12.62% of the workforce. 21.43% indigenous employment in outdoor workforce, 4.59% in indoor employment. The break up is as follows: Civic Centre: 2 Library: 2 ASALC: 1 Depot: 18 RWMF: 3 Total: 26 Additionally, 4 indigenous workers are employed through an agreement with Correctional Services at the Regional Waste Management Facility.
IT IS RECOMMENDED that this report be received and noted.
Robert Jennings CHIEF EXECUTIVE OFFICER
Attachment A: Council resolutions tracking
38 Ordinary Council Meeting - Monday 24 February 2020 - Reports of Officers
ASTC Resolutions - OPEN
Agenda Ordinary Meeting Date Open Committee Meeting Item Agenda Item Description/Number Resolution Ordinary Meeting Assigned to Status Comments Resolution No. Number Resolution No. 28 October 2019 Open 6.1 Minutes of the Ordinary Open Meeting of the Council That the minutes of the Ordinary Meeting of the Council held 20630 Alison Signor Completed Completed held on Monday 30 September 2019 Monday 30 September 2019 be confirmed as a true and correct record of the proceedings of those meetings provided that the 1 Moved - Councillor Auricht following amendments are made: The division split be included Seconded - Councillor Cocking for agenda item 13.3.2 and Cr M. Paterson should be listed as an apology for the meeting. 28 October 2019 Open 7.1 Mayor’s Report That the Mayor’s Report be received. 20631 File note Report No. 188/19cncl 2 Moved - Councillor Melky Seconded - Councillor de Brenni 28 October 2019 Open 5419f 13.1.1 Minutes of the Open Section of the Finance That the minutes of the Open Section of the Finance Committee 20632 File note Committee Meeting held 16 September 2019 meeting held on 16 September 2019 be accepted as a true and (Agenda item 4.1) correct record of the proceedings of that meeting. 3 Moved - Councillor Auricht Seconded - Councillor Cocking 28 October 2019 Open 5420f 13.1.2 Financial Reports (Agenda item 9.1) That this Financial report be noted. 20633 File note Report No. 177/19f (A/DF) 4 Moved - Councillor Auricht Seconded - Councillor Cocking 28 October 2019 Open 6870ccs 13.2.1 Minutes from the Corporate and Community Services That the minutes of the Open Section of the Corporate and 20634 File note Committee meeting held 16 September 2019 Community Services Committee meeting held 16 September 5 (Agenda Item 4.1) 2019 be accepted as a true and correct record of the proceedings of that meeting. Moved - Councillor Cocking Seconded - Councillor de Brenni 28 October 2019 Open 6871ccs 13.2.2 13.2.2Corporate and Community Services That the Corporate and Community Services Directorate report 20635 Simon Duke Complete Directorate Update (Agenda Item 9.1) be received and noted. Report No. 180/19ccs (A/DCCS)
6 This report provides an update of current Corporate and Community Services projects, programs and events.
Moved - Councillor Cocking Seconded - Councillor de Brenni 28 October 2019 Open 6872ccs 13.2.3 Christmas Period Arrangements (Agenda Item 9.2) A. That a December Ordinary Council meeting be held the 20636 Simon Duke Complete, Report No. 181/19ccs (A/DCCS) second Monday of the month, 9 December 2019. communicated internally and Media Council is requested to approve meeting B.That the meetings of the three Standing Committees for Unit has dates to arrangements and community facility opening times December 2019 be cancelled, with routine reports going directly communicate for December 2019, the festive season; and the to the December Ordinary Council meeting. externally January 2020 period. C.That the meeting of the three Standing Committees for Moved - Councillor Cocking January 2020 be cancelled, with routine reports going directly to Seconded - Councillor de Brenni the January Ordinary Council meeting.
D.That the January Ordinary Council meeting be held Tuesday 28 January 2020.
E.That the Depot and Civic Centre be closed to the public after 3:30pm and 5:00pm, respectively on Friday 20 December 2019 and reopen Thursday 2 January 2020, as per Council Policy no. 7 104 (see attachment A).
F.That the Alice Springs Public Library be closed to the public Tuesday 24, Wednesday 25 and Thursday 26 December 2019 and New Year's Day, Wednesday 1 January 2020 with service hours during the Christmas and New Year period from 10:00am to 2:00pm on Friday 27, Monday 30 and Tuesday 31 December 2019 and 10:00am to 1:00pm on Saturday 28 and Sunday 29 December 2019.
G.That the Aquatic and Leisure Centre be closed Christmas Day, Wednesday 25 December 2019 only.
H.That the Regional Waste Management Facility be closed Christmas Day, Wednesday 25 December 2019 and New Year's Day, Wednesday 1 January 2020; with the Rediscovery Centre being closed from Tuesday 24 December 2019 to New Year's Day, Wednesday 1 January
Highlighting changes made in the last Hour
39 Ordinary Council Meeting - Monday 24 February 2020 - Reports of Officers
Agenda Ordinary Meeting Date Open Committee Meeting Item Agenda Item Description/Number Resolution Ordinary Meeting Assigned to Status Comments Resolution No. Number Resolution No. 28 October 2019 Open 6873ccs 13.2.4 ASALC Winter Season Review Report (Agenda Item That ASALC Winter Opening Hours from 1 May to 31 August 20637 Simon Duke Complete, 9.3) 2020 are: communicated Report No. 182/19ccs (A/DCCS) Monday to Friday: 6:00am to 6:30pm internally and Media Weekends and Public Holidays: 9:00am to 3:00pm Unit has dates to This report provides an overview of key statistics and Queen’s Birthday & Alice Springs Show DayClosed communicate feedback following the recent ASALC winter season externally for 2019. The winter season for ASALC is the four months between 1 May and 31 August each year. In 2019, ASALC opening hours to the public for casual swimming during the winter season were adjusted to the following:
Monday - Friday: 6-9am, 12-2pm, 4-6:30pm 8 Weekends and Public Holidays: 1-5pm Queen’s Birthday & Alice Springs Show DayClosed
With the above in mind ASALC did operate outside of these hours for Learn to Swim and other group bookings and User Group sessions. The principle adopted was to provide staff to supervise pools when people were utilising the pool, rather than have casual staff rostered on just in case a few people came into swim as casual entries.
Moved - Councillor Cocking Seconded - Councillor de Brenni 28 October 2019 Open 6874ccs 13.2.5 Review of Council Policies (Agenda Item 9.4) That the following Elected Member policies be rescinded: 20638 Simon Duke Complete Report No. 183/19ccs (RCO) •Erection of Signs •326 Smoking in Council Leased Premises The process of reviewing Council’s existing policies •327 Smoking in the Workplace is ongoing. The purpose of this report is to present a •409 Public Open Space Revitalisation 9 selection of policies for consideration by Elected •505 Computer Use Members with a view to rescission. •506 Computer – Internet Use Council Staff
Moved - Councillor Cocking Seconded - Councillor de Brenni 28 October 2019 Open 6875ccs 13.2.6 External Committee Nominations (Agenda Item 9.5) A.That Council endorse a Councillor to be nominated for the 20639 Simon Duke Complete. No Report No. 184/19ccs (A/DCCS) LGANT representative position on the NT Heritage Council. nomination for Heritage Council This report summarises correspondence received by B.That Council endorse a Councillor to be nominated for the received. Nomination Council calling for nominations for the following LGANT representative position on the NT Grants Commission for Councillor De external committees. Brenni to NT Grants Commission Correspondence from the Minister for Infrastructure, forwarded to LGANT Planning and Logistics calling for: Two Councillors to be nominated for the Alice Springs Division of the DevelopmentConsent Authority as an Alice Springs Town Council representative
10 Correspondence from LGANT calling for nominations from Council for: 1 Councillor – NT Heritage Council as a LGANT representative 1 Councillor – NT Grants Commission as a LGANT representative
The names of nominees for the LGANT representative positions on the NT Heritage Council and NT Grants Commission will then go to the LGANT Executive meeting in December for a final decision.
Moved - Councillor Cocking Seconded - Councillor Price 28 October 2019 Open There was no interest for a Councillor to be That Cr de Brenni be nominated for the NT Grants Commission 20640 Simon Duke Nomination for nominated for the LGANT representative position on as a LGANT representative Councillor De Brenni the NT Heritage Council. to NT Grants 11 Commission Moved Councillor Paterson forwarded to LGANT Seconded Councillor Auricht 28 October 2019 Open 6876ccs 13.2.7 Volunteer Resource Centre (Agenda Item 9.6) That Council develop a business case for supporting a long-term 20641 Simon Duke Business plan Report No. 185/ccs (MCCD) sustainable development of Volunteering in Alice Springs. commenced by officers with a view to This report investigates Council financing a trial pop- tabling at February 12 up Volunteer Resource Centre in collaboration with Ordinary meeting Volunteering SA&NT.
Moved - Councillor Cocking Seconded - Councillor de Brenni 28 October 2019 Open 6877ccs 13.2.8 Minutes and Recommendations from the Alice That the minutes of the Alice Springs Aquatic and Leisure Centre 20642 Simon Duke Complete, Springs Aquatic and Leisure Centre Committee Committee meeting held 9 September 2019 be received and recommendations 13 Meeting held 9 September 2019 (Agenda Item 10.1) recommendations adopted. actioned.
Moved - Councillor Cocking Seconded - Councillor de Brenni
Highlighting changes made in the last Hour
40 Ordinary Council Meeting - Monday 24 February 2020 - Reports of Officers
Agenda Ordinary Meeting Date Open Committee Meeting Item Agenda Item Description/Number Resolution Ordinary Meeting Assigned to Status Comments Resolution No. Number Resolution No. 28 October 2019 Open 6878ccs 13.2.9 Winter Hours Report (Agenda Item 10.1.1) That Council adjust ASALC’s winter opening hours in 2020 from 20643 Simon Duke Complete, May 1 to August 31 to: communicated The Acting Director Corporate and Community Monday - Friday6am - 6:30pm internally and Media Services advised that the adjusted winter pool hours Weekends and Public Holidays9am - 3pm Unit has dates to have been well received by the public. Queen’s Birthday & Alice Springs Show DayClosed communicate The report provides feedback received from the externally community as well as financial statistics, following 14 the recent ASALC winter season for 2019. The feedback should be read in the context of over 20,000 visits for the winter season. Recommendation for next winter’s pool hours is presented to the attention of the ASALC Committee for consideration.
Moved - Councillor Cocking Seconded - Councillor de Brenni 28 October 2019 Open 6879ccs 13.2.10Business Plan Progress Update (Agenda That the improvement goals in the ASALC Business Plan be 20644 Simon Duke Consultation with Item 10.1.2) reviewed and, where appropriate, incorporated into the draft Tech Services Sports Masterplan. concluded that A copy of the ASALC Business Plan with Sports Facilities 15 improvement goals GANTT chart was presented for Master Plan was too the Committee to discuss. far progressed to include the ASALC Moved Councillor Cocking Business Plan Seconded Councillor de Brenni 28 October 2019 Open 6880ccs 13.2.11Minutes and Recommendations from the That the minutes of the Youth Action Group Committee meeting 20645 Simon Duke All matters actioned Youth Action Group Committee meeting 25 25 September 2019 be received and recommendations adopted. September 2019 (Agenda Item 10.2) 16 Moved Councillor Cocking Seconded Councillor de Brenni 28 October 2019 Open 6881ccs 13.2.12Skate Park (Agenda Item 10.2.1) That a condition report of the Skate Park be undertaken and an 20646 Simon Duke Tech Services estimation cost of its redevelopment be investigated. carrying out condition 17 Moved Councillor Cocking report Seconded Councillor de Brenni 28 October 2019 Open 6882ccs 13.2.13Minutes and Recommendations from the That the minutes of the Tourism, Events and Promotions 20647 Simon Duke All matters actioned Tourism, Events and Promotions Committee meeting Committee meeting 26 September 2019 be received and 26 September 2019 (Agenda Item 10.3) recommendations adopted. 18 Moved Councillor Cocking Seconded Councillor de Brenni 28 October 2019 Open 6883ccs 13.2.14 Election of Chair (Agenda Item 10.3.1) That Mayor Damien Ryan be nominated and appointed as Chair 20648 Simon Duke Complete of the Tourism, Events and Promotions Committee. 19 Moved Councillor Cocking Seconded Councillor de Brenni 28 October 2019 Open 6884ccs 13.2.152020 Night Market Dates (Agenda Item That Council support the eight proposed night markets for the 20649 Simon Duke Complete, noting that 10.3.2) 2020 calendar (5 March, 30 April, 4 June, 20 August, 24 20 August has been September, 22 October, 26 November and 4 December), and adjusted to 27 The Manager Community and Cultural Development approve a budget increase from $30,000 to $35,000 for FY19 to August (following provided the following dates for night markets: include the additional market. consultation with Transport Hall of 2019 Night MarketsProposed Dates for 2020 Night Fame). 27 Markets September combined 6 JuneFinke Desert Race 5 MarchCouncil will be combined with approached FABalice Festival Desert Festival and 29 AugustDesert Festival30 AprilCouncil was November 26 has 20 approached by Cup Carnival (note: Council do not been moved to sponsor premises licenced for gambling) November 19 to 26 September4 JuneFinke Desert Race make space prior to 24 October20 August (subject to confirmation with Christmas carnival. National Transport Hall of Fame)National Transport These updates are Hall of Fame reunion contained in Tourism, 14 November 24 September Events and 6 DecemberChristmas Carnival22 October Promotions 26 November Committee October 4 DecemberChristmas Carnival minutes. Moved Councillor Cocking Seconded Councillor de Brenni 28 October 2019 Open 6885ccs 13.2.16Sponsorship Application – Alice Sings at That Council support the application from Alice Sings Choir, to 20650 Simon Duke Complete Araluen (Agenda Item 10.3.3) the value of $2,600, for their end of year concert at Araluen on 30 November 2019. An application was received from Edward Gould, Director of Alice Sings Choir, requesting financial sponsorship of $2,600 for the end of year concert at 21 Araluen on 30 November 2019. The Committee discussed the application and agreed to support the request.
Moved Councillor Cocking Seconded Councillor de Brenni
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41 Ordinary Council Meeting - Monday 24 February 2020 - Reports of Officers
Agenda Ordinary Meeting Date Open Committee Meeting Item Agenda Item Description/Number Resolution Ordinary Meeting Assigned to Status Comments Resolution No. Number Resolution No. 28 October 2019 Open 6886ccs 13.2.17 Sponsorship Application – FABalice Festival That Council support the application from FABalice Festival, to 20651 Simon Duke Complete (Agenda Item 10.3.4) the value of $10,000, for the 2020 FABalice Festival occurring 6 to 8 March 2020. FABalice Festival put forward an application requesting financial sponsorship of $10,000 plus in- kind support towards the 2020 FABalice Festival. It is a three-day celebration, featuring drag performance, comedy and cabaret in various locations in Alice Springs. FABalice Festival 22 presented a deputation to Council on 29 July 2019.
The Committee discussed the application and agreed to support the request. The in-kind support request is applied through the office of the Chief Executive Officer.
Moved Councillor Cocking Seconded Councillor de Brenni 28 October 2019 Open 6887ccs 13.2.18Minutes and Recommendations from the That the minutes of the Public Art Advisory Committee meeting 2 20652 Simon Duke All matters actioned Public Art Advisory Committee meeting 2 October October 2019 be received and recommendations adopted. 2019 (Agenda Item 10.4) 23 Moved Councillor Cocking Seconded Councillor de Brenni 28 October 2019 Open 6888ccs 13.2.19Trager Park Oval Wall EOI (Agenda Item That Council approve the Expression of Interest from Gap Youth 20653 Simon Duke Artists notified 10.4.1) Centre and Hayden Williams, Alison Hittmann and Michael Fikaris and that these artists go to the next stage, as outlined in There were ten submissions received for the Traeger the commissioning process of the ASTC Public Art Policy and Park Oval Wall project. Procedure.
24 The Committee discussed the applications with preference for local artists, good quality artwork, community involvement and the possibility of interstate artists to collaborate locally.
Moved Councillor Cocking Seconded Councillor de Brenni 28 October 2019 Open 6889ccs 13.2.20Minutes and Recommendations from the Risk That the minutes of the Risk Management and Audit Committee 20654 Simon Duke All matters actioned Management and Audit Committee meeting 4 meeting 4 October 2019 be received and recommendations October 2019 (Agenda Item 10.5) adopted. 25 Moved Councillor Cocking Seconded Councillor de Brenni 28 October 2019 Open 6890ccs 13.2.21Audited Financial Statements (Agenda Item A.The audited financial statements for financial year ended 30 20655 Simon Duke Complete 10.5.1) June 2019 are suitable for submission to the Minister and to the Northern Territory Grants Commission, subject to changes as 26 Moved Councillor Cocking discussed in the confidential meeting. Seconded Councillor de Brenni B.Council receive the audited General Purpose Financial Statements, as required by regulation 16(2) of the Local Government (Accounting) Regulations. 28 October 2019 Open 13.2.22Councillor Melky – Youth Anti-Social That Council request a meeting with the Minister responsible for 20656 Simon Duke Letter sent, awaiting Behaviour in Alice Springs (Agenda Item 11.4) the Department of Education to discuss the number of school response 27 Councillor Melky referred to the Council resolution on aged children not attending school in Alice Springs. The 27 November 2006 in support of a nighttime youth conversation should include; compulsory enrolment, school strategy. This week in the NT Parliament, the attendance and the responsible adults of the children. 28 October 2019 Open That Council considers the NTG Mparntwe/Alice Springs Youth 20657 Simon Duke Initial discussion and Action Plan and Stakeholder Report 2019-2021, Child Friendly paper tabled at forum Alice and consultation with the Youth Action Group to identify held 9/12/19. 28 how best Council can support a community-driven approach to Additional report public safety and youth engagement. tabled at 20 Feb 2020 forum. 28 October 2019 Open 4612ts 13.3.1Minutes of Open Technical Services meeting That the minutes of the Open Section of the Technical Services 20658 File notes Completed 29 held 16 September 2019 (Agenda Item 4.1) meeting held on 16 September 2019 be accepted as a true and correct record of the proceedings of that meeting. 28 October 2019 Open 4613ts 13.3.2Technical Services Directorate Update That the Technical Services Directorate Update report be 20659 Takudzwa Charlie Completed 30 (Agenda Item 9.1) received and noted. Report No: 170/19ts (DTS) 28 October 2019 Open 4614ts 13.3.3Climate Action Plan (Agenda Item 9.2) That the Climate Action Plan report be noted and discussed at a 20660 Takudzwa Charlie Completed 31 Report No. 171/19ts (DTS) Council Forum this year (2019). 28 October 2019 Open 4615ts 13.3.4Road Repair / Crack Sealing Program That the Road Repair / Crack Sealing Program report be noted. 20661 Takudzwa Charlie Completed 32 (Agenda Item 9.3) Report No. 172/19ts (DTS) 28 October 2019 Open 4616ts 13.3.5Todd Mall Banner System – Financial Impact That Council receive and note the Todd Mall Banner System - 20662 Takudzwa Charlie Completed Todd Mall Banner replacement report to be 33 (Agenda Item 9.3) Financial Impact report. presented to Council with estimated figures in Report No. 179/19ts (DTS) December meeting for discussion 28 October 2019 Open 4617ts 13.3.6Minutes of the Cemeteries Advisory That the minutes of the Cemeteries Advisory Committee Meeting 20663 Takudzwa Charlie Completed 34 Committee – 1 October 2019 (Agenda Item 10.1) held on 1 October 2019 be received and recommendations adopted 28 October 2019 Open 4618ts 13.3.7Council’s feedback to Draft Terms of That the Cemeteries Advisory Committee - Draft Terms of 20664 Simon Duke Ongoing This report will be tabled in February 35 Reference comments (Agenda Item 10.1.1) Reference V2 be forwarded to Council in a report consideration and endorsement.
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42 Ordinary Council Meeting - Monday 24 February 2020 - Reports of Officers
Agenda Ordinary Meeting Date Open Committee Meeting Item Agenda Item Description/Number Resolution Ordinary Meeting Assigned to Status Comments Resolution No. Number Resolution No. 28 October 2019 Open 13.3.8The minutes from the Confidential Takudzwa Charlie Completed Development Committee Meeting held on 7 October 2019
should be re-ordered as follows: 36 (Item transferred from Agenda Item 26.4.2)
(Transfer applies to the decision linked with resolution 20688 and the division attached to this decision) 28 October 2019 Open 14.1.1CEO Report That the CEO report be received and noted. 20665 File note 37 Report No. 187/19cncl 28 October 2019 Open 14.3.1 Alice Springs Town Council 2018-19 Annual That the final draft of the 2018-19 Alice Springs Town Council 20666 Simon Duke Complete Report Annual 38 Report No. 189/19 cncl Report be received and noted with the requested amendment from Councillor Banks on page six of the document. 28 October 2019 Open 14.4.1Minutes from the Development Committee That the minutes of the Development Committee Meeting held 7 20667 Takudzwa Charlie Completed 39 Meeting held on 7 October 2019 October 2019 be received and recommendations adopted. 28 October 2019 Open 14.4.2Minutes from the Environment Advisory That the minutes of the Environment Advisory Committee 20668 Takudzwa Charlie Completed 40 Committee Meeting held on 7 October 2019 Meeting held 7 October 2019 be received and recommendations adopted. 28 October 2019 Open 14.4.3Minutes from the Regional Waste That the minutes of the Regional Waste Management Committee 20669 Takudzwa Charlie Completed 41 Management Facility Committee Meeting held on 17 Meeting meeting held 17 October 2019 be received and October 2019 recommendations adopted. 28 October 2019 Open 16.1Cr Cocking – Bicycle repair stations Cr Cocking enquired is signage being considered and promotion Takudzwa Charlie Ongoing Signage has been ordered to the community about these stations. 42 The Director Technical Services Scott Allen took the item on notice. 28 October 2019 Open 16.2Cr Cocking - Gap Youth Centre The CEO Robert Jennings advised that Council is responsible Alison Signor Completed Meeting and Tour booked with Gap Youth for the Gap Youth Centre, however cannot locate a formal Centre CEO for 29/11/2019. 43 request. Council will visit and inspect the condition of the premises and follow through once the Gap Youth Centre CEO has returned from annual leave. 28 October 2019 Open 16.3Cr de Brenni – Infrastructure Audit 16.3Cr de Brenni – Infrastructure Audit File note Infrastructure Audit discussions are Cr de Brenni asked if an infrastructure audit was ever conducted occuring within T/S by Council. Department The Director Technical Services Scott Allen advised that he does not recall an audit being conducted recently. 44 The CEO Robert Jennings advised that he is currently collating the following:
1.Major Projects Report (most important projects) 2.Next level Asset Management Plan (an accurate assessment of all Council buildings) 28 October 2019 Open 19. ADJOURNMENT OF OPEN MEETING The Council stands adjourned and resumes in the Confidential 20670 File note 45 Section. 25 November 2019 Open 6.1 Minutes of the Ordinary Open Meeting of the That the minutes of the Ordinary Meeting of the Council held on 20689 File note Completed Council held on Monday 28 October, 2016 Monday 28 October, 2019 be confirmed as a true and correct 46 record of the proceedings of those meetings. Moved Councillor Auricht Seconded Councillor Melky 25 November 2019 Open 7.1 Mayor's Report, Report No. 2018/19cncl That the Mayor's report be received 20690 File note Completed
47 Moved Councillor Melky Seconded Councillor Patterson 25 November 2019 Open 5422f 13.1.1 Minutes of the Open Section of the Finance That the minutes of the Open Section of the Finance Committee 20691 File note Completed Committee Meeting held 14 October 2019 (Agenda meeting held on 14 October 2019 be taken as read and Item 4.1) confirmed as a true and correct record of the proceedings of that 48 meeting. Moved Councillor Auricht Seconded Councillor Satour 25 November 2019 Open 5423f 13.1.2 Financial Reports (Agenda item 9.1). Report That the financial report be noted 20692 File note Completed No. 204/19f (A/DF)
Moved Councillor Auricht Seconded Councillor Satour
This report includes the following financial information: Income and Expenditure Statement Balance Sheet 49 Cash Reserves and Cash Analysis Reconciliation Key Financial Performance Ratios Monthly Payment Listing (EFT & Cheque) including utilities spreadsheet Debtors analysis Investments report Grants schedule Income & Expenditure by Goal Regional Waste Management Facility Income and Expenditure Aquatic and Leisure Centre Income and Expenditure IT report
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43 Ordinary Council Meeting - Monday 24 February 2020 - Reports of Officers
Agenda Ordinary Meeting Date Open Committee Meeting Item Agenda Item Description/Number Resolution Ordinary Meeting Assigned to Status Comments Resolution No. Number Resolution No. 25 November 2019 Open 6899ccs 13.2.1 Minutes from the Corporate and Community That the minutes of the Open Section of the Corporate and 20963 File note Completed Services Committee meeting held 14 October 2019 Community Services Committee meeting held 14 October 2019 (Agenda Item 4.1) be taken as read and confirmed as a true and correct record of 50 the proceedings of that meeting. Moved Councillor Cocking Seconded Councillor Price 25 November 2019 Open 6900ccs 13.2.2 Corporate and Community Services That the Corporate and Community Services Directorate report 20694 File note Completed Directorate Update (Agenda Item 9.1) Report No. be received and noted 197/19ccs (A/DCCS)
Moved Councillor Cocking 51 Seconded Councillor Price
This report provides an update of current Coporate and Community Services projects, programs and events. 25 November 2019 Open 6901ccs 13.2.3 Library Security Review Update (Agenda item That the Library consult further with local schools, service 20697 Simon Duke An update on 9.2) Report No. 198/19ccs (MLS) providers, NTG and PFES around the implementation of a consultation to be stricter "No School, No Service" policy (Carried) provided at March This report details how the findings and CD Committee 52 recommendations from the Library Safety and Meeting Security Review Report carried out in August 2019 by the Ranger Unit have been considered and implemented within the Alice Springs Public Librabry 25 November 2019 Open 6902ccs 13.2.4 Review of Council Policies (Agenda Item 9.3) That the following Elected Member policies be rescinded: 20698 Simon Duke Complete Report No. 199/19ccs (RCO) 332 Stallholder Permits 405 Developr Contributions for Land Development The process of reviewing Council's existing policies 414 Sporting Facilities Trust Fund 53 is ongoing. The purpose of this report is to present a 329 Staff Training and Development selection of policies for consideration by Elected (Carried) Members with a view to recission Moved Councillor Cocking Seconded Councillor Price 25 November 2019 Open 6903ccs 13.2.5 Child Safety Policy (Agenda Item 9.4) Report That Council endorse the Child Safety Policy. 20699 Simon Duke Policy adopted and No. 200/19ccs (A/DCCS) actioned
This report presents a draft Child Safety Policy for Council's consideration and endorsement. The Child 54 Safety Policy for Council's consideration and endorsement. The Child Safety Policy articulates Council's committment to ensuring all reasonable measures are put in place to support the safety of children in Council run programs and facilities. Moved Councillor Cocking Seconded Councillor Price 25 November 2019 Open 6904ccs Elected Member Allowances and Expenses Policy That Council endorse the updated Elected Member Allowances 20700 Simon Duke Updated Policy (Agenda Item 9.5) Report No. 201/ccs (A/DCCS) and Expenses Policy to supersede the Elected Member adopted and Allowances and Expenses Policy adopted on 24 June 2019. actioned This report outlines updates to the Elected Member Allowances and Expenses Policy that was initially endorsed on June 24, 2019. The changes proposed to the updated policy ensure it is suited to the 55 requirements of Council and that the Extra Meeting Allowance is attained within the confines of the Act to compensate for the time and effort of Elected Members in fulfilling their role.
Moved Councillor Cocking Seconded Councillor Price 25 November 2019 Open 6905ccs 13.2.7Anzac Hill and Civic Centre Flags (Agenda That Council provide direction on the matter relating to the flying Deferred Simon Duke Report with feedback Item 9.6) of the Torres Strait Islander flag on Anzac Hill and Civic Centre from consultation to Report No. 203/ccs (A/DCCS) Policy 103. be tabled at March CCS Committee This report has been provided as requested in the Meeting resolution carried on 26 August 2019 at the Ordinary Council meeting: 56 That Council receive a report about including the flying of the Torres Strait Islander flag on Anzac Hill and Civic Centre Policy 103
Moved Councillor Cocking Seconded Councillor Price 25 November 2019 Open 6906ccs 13.2.8Minutes of the Seniors Coordinating That the minutes of the Seniors Coordinating Committee meeting 20701 Simon Duke Complete Committee Meeting - 16 October 2019 (Agenda Item held 16 October 2019 be received and recommendations 57 10.1) adopted. Moved Councillor Cocking Seconded Councillor Price 25 November 2019 Open 6907ccs 13.2.9Minutes of the Australia Day Coordinating That the minutes of the Australia Day Coordinating Committee 20702 Simon Duke Complete Committee Meeting - 17 October 2019 (Agenda Item meeting 17 October 2019 be received and recommendations 58 10.2) adopted. Moved Councillor Cocking Seconded Councillor Price 25 November 2019 Open 6908ccs 13.2.10 2020 Australia Day Awards (Agenda Item That the judging panel for the 2020 Australia Day Awards are 20703 Simon Duke Complete 10.2.1) Mayor Ryan, Councillor de Brenni, Councillor Melky, Graeme 59 Anning and June Noble. Moved Councillor Cocking Seconded Councillor Price
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44 Ordinary Council Meeting - Monday 24 February 2020 - Reports of Officers
Agenda Ordinary Meeting Date Open Committee Meeting Item Agenda Item Description/Number Resolution Ordinary Meeting Assigned to Status Comments Resolution No. Number Resolution No. 25 November 2019 Open 6909ccs 13.2.11 Minutes of the Youth Action Group That the minutes of the Youth Action Group Committee meeting 20704 Simon Duke Complete Committee Meeting - 30 October 2019 (Agenda Item 30 October 2019 be received and recommendations adopted. 60 10.3) Moved Councillor Cocking Seconded Councillor Price 25 November 2019 Open 6910ccs 13.2.12Minutes of the Tourism, Events and That the minutes of the Tourism, Events and Promotions 20705 Simon Duke Complete Promotions Committee Meeting - 31 October 2019 Committee meeting 31 October 2019 be received and (Agenda Item 10.4) recommendations adopted. 61 Moved Councillor Cocking Seconded Councillor Price 25 November 2019 Open 6911ccs 13.2.13Sponsorship Application – Alice Springs That Council support the application from the Alice Springs 20706 Simon Duke Sponsorship Running and Walking Club (Item 10.4.1) Running and Walking Club to the value of $500 for the Australia recipient notified Day Fun Run Race on 26 January 2020. An application was received from the Alice Springs Running and Walking Club requesting financial sponsorship of $500 for the Australia Day Fun Run 62 Race on 26 January 2020.
The Committee discussed the application and agreed to support the request.
Moved Councillor Cocking Seconded Councillor Price 25 November 2019 Open 6912ccs 13.2.14 Minutes of the Public Art Advisory That the minutes of the Public Art Advisory Committee meeting 6 20707 Simon Duke Complete Committee Meeting - 6 November 2019 (Agenda November 2019 be received and recommendations adopted. 63 Item 10.5) Moved Councillor Cocking Seconded Councillor Price 25 November 2019 Open 6913ccs 13.2.15Todd Mall Entrance EOI (Item 10.5.1) That the feedback from the Public Art Advisory Committee 20708 Simon Duke Complete Moved Councillor Cocking regarding the banner system proposal from the Manager Seconded Councillor Price Technical Services presented at this meeting be noted. 64 That the Public Art Advisory Committee continue to support the process that is underway for the Todd Mall Entrance Sign and not withdraw from this process. 25 November 2019 Open 6913ccs 13.2.16 Traeger Park Oval Wall EOI (Item 10.5.1) That the Public Art Advisory Committee does not desire an 20709 Simon Duke Complete additional artist to 65 Moved Councillor Cocking progress to the next stage of the EOI process for the Traeger Seconded Councillor Price Park Wall Mural. 25 November 2019 Open 4623ts 13.3 Technical Services Committee That the minutes of the Open Section of the Technical Services 20710 File note Completed meeting held on 14 October 2019 be taken as read and 13.3.1Minutes of Open Technical Services meeting confirmed as a true and correct record of the proceedings of that 66 held 14 October 2019 (Agenda Item 4.1) meeting
Moved Councillor Melky Seconded Councillor Satour 25 November 2019 Open 4624ts 13.3.2Technical Services Directorate Update That the Technical Services Directorate Update report be 20711 Scott Allen Completed (Agenda Item 9.1) received and noted Report No. 190/19ts (DTS)
67 This report provides an update of current Technical Services projects, programs and events.
Moved Councillor Melky Seconded Councillor Satour 25 November 2019 Open 4625ts 13.3.3Alice Springs Sport Facilities Master Plan That Council receive and acknowledge the final draft Alice 20712 Scott Allen Completed Submitted as Agenda Item 14.4.3 - Report No 2019-2029 (Agenda Item 9.2) Springs Sports Facilities Master Plan 2019-2029. 3/20 cncl Report No. 191/19ts (DTS) This report provides Council with an update in regard 68 to the Alice Springs Town Council Sports Facilities Master Plan 2019-2029 (10 year) compiled by Otium Sports and Leisure Planning Group. Moved Councillor Melky Seconded Councillor Satour 25 November 2019 Open 4626ts 13.3.4Laneway Report – Old TCA Building and The Technical Service Department recommend no further action 20713 Scott Allen Completed Council endorsed - no further action required. Council Chambers is required to upgrade the lighting level as the existing Report No. 192/19ts (DTS) illuminance levels between the Old TCA Building and Council Chambers are compliant to Australian Standard, AS/NZA1185. This report provides an assessment of the illuminance levels in the laneway between the Old 69 Tourism Central Australia (TCA) Building situated on lot 5134, and the Council Chambers situated on lot 5133 in Alice Springs.
Moved Councillor Melky Seconded Councillor Satour 25 November 2019 Open 4627ts 13.3.5Skate Park Condition Report (Agenda Item A.That Council carry out trial repairs to the Skate Park on Speed 20714 Scott Allen Council Ordinary •Nigel onsite painting today. Testing repair 9.4) Street with different products and report back to Council with the Report - March 2020 products. Inviting feedback from users. Report No. 193/19ts (DTS) results. B. Council investigates an inter- A. trials are being •Public Meeting to be scheduled, options of This report provides an assessment of the condition changeable modular skate park system for the vacant space at undertaken B. modular skate park to be provided to users for 70 of and possible upgrade to, the existing Skate Park the Southern end of skate park. investigations will be selection located along Speed Street next to the Alice Springs concluded following Aquatic leisure Centre (ASALC). C. That the inter-changeable modular skate park system [second public information Moved Councillor Melky stage (option B)] is to remain a shovel ready project. session with skate Seconded Councillor Satour park users C. noted
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45 Ordinary Council Meeting - Monday 24 February 2020 - Reports of Officers
Agenda Ordinary Meeting Date Open Committee Meeting Item Agenda Item Description/Number Resolution Ordinary Meeting Assigned to Status Comments Resolution No. Number Resolution No. 25 November 2019 Open 4629ts 13.3.6Ban on Single Use Plastics at Council Run A.That by January 2020, Council will ban the use of single-use 20715 Scott Allen Completed Council Officers to educate event organisers Events (Agenda Item 9.5) plastic items including cups, straws, cutlery, and take away food with Council Policy Report No. 194/19ts (DTS) containers at all Council run events. This report was prepared to provide recommendations regarding the ban of single-use B.That by January 2020, Council will ban the use of single-use 71 plastics at all Council run events, community run plastic items including cups, straws, cutlery, and take away food events that are held on Council land and facilities, containers at all community run events that are held on Council and strategies to facilitate the adoption of land and at Council facilities. compostable products. Moved Councillor Melky Seconded Councillor Satour 25 November 2019 Open 4630ts 13.3.7Kwatja – Water Play Space (Agenda Item 9.6) That Council nominate the Snow Kenna Park site as the 20716 Scott Allen Completed CEO to notify NTG that Snow Kenna is the Report No. 195/19ts (DTS) preferred location for the Kwatja Water Play area, all access preferred location for Kwata Water Play Area This report provides Council with an update on the playground and community open space. 72 proposed Kwatja Water Play area. Moved Councillor Melky Seconded Councillor Satour 25 November 2019 Open 4631ts 13.3.8Road Reseal Tender (Agenda Item 9.7) That Council approve the 2019/20 Road Reseal program. 20717 Scott Allen Completed Council Officers to complete Report No. 196/19ts (PO)
This report is regarding the road resealing program 73 and funding requirements.
Moved Councillor Melky Seconded Councillor Satour 25 November 2019 Open 4632ts 13.3.9Minutes of the Parks Advisory Committee - 29 That the minutes of the Parks Advisory Committee Meeting held 20718 Scott Allen Completed October 2019 (Agenda Item 10.1) on 29 October 2019 be received and recommendations adopted 74 Moved Councillor Melky Seconded Councillor Satour 25 November 2019 Open 4633ts 13.3.10 Oleander Park (Agenda Item 10.1.1) That Council Officers adapt the plan for Oleander Park and 20719 Scott Allen Completed present to the community. 75 Moved Councillor Melky Seconded Councillor Satour 25 November 2019 Open 4634ts 13.3.11 Madigan Park (Agenda Item 10.1.2) That Council explores the option of subdividing Madigan Park 20720 Scott Allen Completed Moved Councillor Melky with a proposed portion of sale revenue to go towards Madigan 76 Seconded Councillor de Brenni Park, with the potential to reinvest into other parks in the area as per community meeting recommendations. 25 November 2019 Open 4635ts 13.3.12 Rotorac Park (Agenda Item 10.1.3) That Council explores options and costs for an off leash dog park 20721 Scott Allen Completed 77 Moved Councillor Melky at Rotorac Park. Seconded Councillor Satour 25 November 2019 Open 4636ts 13.3.13 Shade Structures Over the Todd River That Council construct and install shade structures over the four 20722 Scott Allen T/S Department to •Project awarded to Bluedust, PO raised, works Fitness Stations (Agenda Item 10.1.4) fitness stations on Barrett Drive and along the Todd River, in complete this project to begin alignment with the Lhere Mparntwe strategy and be funded The following recommendation (4636 ts) is a under Reserves labelled Capital (Infrastructure) to the amount of variation on the original recommendations from the $150K. 78 Parks Advisory Committee from the meeting dated 29 October 2019.
Moved Councillor Melky Seconded Councillor Paterson 25 November 2019 Open 4637ts 13.3.14 Minutes of the Sport Facility Advisory That the minutes of the Sport Facility Advisory Committee 20725 Scott Allen Completed Committee - 31 October 2019 Meeting held on 31 October 2019 be received and 79 Moved Councillor Melky recommendations adopted Seconded Councillor Satour 25 November 2019 Open 4638ts 13.3.15 Alice Springs - Draft Sports Facilities Master That the Executive Summary and Strategy and Background 20726 - now Scott Allen Completed Endorsed in January 2020 - That Council Plan (Agenda Item 7.1) Report documents are displayed for 28 days on the Council endorsed as 20785 endorse the final recommended Alice Springs website for public comment, subject to comments made in the 31 Sports Facilities Master Plan 2019-2029, and Moved Councillor Melky October 2019 SFAC meeting being included. the plan to be displayed on Council’s website 80 Seconded Councillor Satour from Wednesday 29 January – Friday 28 February 2020 for public comment. CARRIED (20785) 25 November 2019 Open 14.1.1CEO Report That the CEO report be received and noted 20727 File note Completed Report No. 207/19cncl 81 Moved Councillor de Brenni Seconded Councillor Melky 25 November 2019 Open 14.2.1 Request for Reserve Funds for Christmas That $10,000 from Council Cash Reserve ‘Christmas Tree 20728 Edmund Wlodarczyk That $10,000 from Tree Replacement” be allocated to budget line 573.12.241 costs Council Report No. 205/19cncl associated with the installation of the new Christmas Tree. Cash Reserve 'Christmas Moved Councillor Melky Tree Replacement' 82 Seconded Councillor de Brenni be allocated to budget line 573.12.241. Completed. 25 November 2019 Open 14.3.1 Public Art Policy Update A. Adopt the revised Public Art policy, utilising the Percent 20729 Simon Duke Complete Report No. 206/19 cncl for Art scheme that is 83 linked to a target of 2% of the forecasted eligible capital Moved Councillor Paterson works budget, Seconded Councillor Price superseding policy 112 Public Art and the Public Art Policy and Procedure (2006).
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46 Ordinary Council Meeting - Monday 24 February 2020 - Reports of Officers
Agenda Ordinary Meeting Date Open Committee Meeting Item Agenda Item Description/Number Resolution Ordinary Meeting Assigned to Status Comments Resolution No. Number Resolution No. 25 November 2019 Open 16.2Cr Melky – Crime wave in Alice Springs That Council work with the CEO to determine the best way 20730 Robert Jennings In progress A progress update is provided in the CEO forward to progress this report of the 9 Dec 2019 and 28 Jan 2020 Moved Councillor Melky critical matter for the Alice Springs Community related to both OCM with an accompanying confidential item 84 Seconded Councillor de Brenni crime and the healthy report. A Youth Presentation has been detailed future of our community. for Council's consideration at a special Youth Forum on 20 Feb 2020 9 December 2019 Open 6.1Minutes of the Ordinary Open Meeting of the That the minutes of the Ordinary Meeting of the Council held 20738 File note Completed Council held on Monday 25 November 2019 Monday 25 November 2019 be confirmed as a true and correct 85 record of the proceedings of those meetings. Moved – Councillor Melky Seconded – Councillor Auricht 9 December 2019 Open Mayor’s Report That the Mayor's report be received 20739 File note Completed Report No. 219/19cncl 86 Moved – Councillor Cocking Seconded – Councillor de Brenni 9 December 2019 Open 14.1.1CEO Report That the CEO report be received and noted 20740 File note Completed Report No. 226/19cncl 87 Moved – Councillor Melky Seconded – Councillor Auricht 9 December 2019 Open 14.1.2National Aboriginal Art Gallery 1.Council has determined their National Aboriginal Art Gallery 20741 Report No. 223/19 cncl site preference as listed below and seek to proceed into negotiations with NT Government on the chosen site: Moved – Councillor Paterson The southern portion of the Council managed Anzac Oval site Seconded – Councillor Melky (Lot 678) with a linear connection to the former Anzac Hill High School site to the north (owned by the NT Government). This proposal would leave the oval surface, grandstands, Youth Centre, Totem Theatre and 50+ Centre retained. That Alice Springs Town Council negotiate the Southern Portion of the 88 Council Managed ANZAC Oval Site once the Northern Territory Government provide Alice Springs Town Council evidence of custodian support of the location.
2.Confirm their strong belief in the formation of a multilateral partnership group of both Aboriginal and non-Aboriginal representatives that can drive forward the National Aboriginal Art Gallery project in an inclusive, effective and consultative manner for the benefit of the Alice Springs community, the Territory and the organisation. 9 December 2019 Open 14.2.1Financial Reports That this report be noted 20742 File note Completed Report No. 225/19cncl 89 Moved – Councillor Auricht Seconded – Councillor Melky 9 December 2019 Open 14.3.1Directorate Update That this report be received and noted 20743 File note Completed Report No. 220/19cncl 90 Moved – Councillor Cocking Seconded – Councillor Price 9 December 2019 Open 14.3.3Library Survey Report That Council receive and note the 2019 Library Customer 20744 File note Completed Report No. 222/19cncl Service Survey Report. 91 Moved – Councillor Cocking Seconded – Councillor Banks 9 December 2019 Open 14.3.4Strategic Plan 2018-2021 Implementation That the attached Strategic Plan 2018-2021: Implementation 20745 File note Completed Progress Progress Report be received and noted. Report No. 224/19cncl 92 Moved – Councillor Cocking Seconded – Councillor Paterson 9 December 2019 Open 14.3.5ASALC Refurbishment Reserve Funds That Council allocate $800,000 from Council Cash Reserve 20746 Scott Allen In hand - report to Report with CEO for approval Request ‘Capital Infrastructure’ to budget line 600.12.241 for costs February 2020 Report No. 227/19cncl associated with the refurbishment of the ASALC kiosk and Ordinary Council 93 outdoor changerooms. Moved – Councillor Cocking Seconded – Councillor de Brenni 9 December 2019 Open 14.3.6Minutes from the ASALC Committee Meeting That the minutes of the ASALC Committee meeting held 12 20747 File note Completed held on 12 November 2019 November 2019 be received and recommendations adopted. 94 Moved – Councillor Cocking Seconded – Councillor Auricht 9 December 2019 Open 14.3.7Minutes from the Australia Day Coordinating That the minutes of the Australia Day Committee meeting held 20748 File note Completed Committee held on 14 November 2019 12 November 2019 be received and recommendations adopted. 95 Moved – Councillor de Brenni Seconded – Councillor Melky 9 December 2019 Open 14.3.8Minutes from the YAG Committee Meeting That the minutes of the YAG Committee meeting held 27 20749 Simon Duke Complete held on 27 November 2019 November 2019 be received and recommendations adopted. 96 Moved – Councillor Banks Seconded – Councillor Satour 9 December 2019 Open 14.3.9Minutes from the Tourism, Events and That the minutes of the Tourism, Events and Promotions 20750 Simon Duke Complete Promotions Committee Meeting held on 28 Committee meeting held 28 November 2019 be received and 97 November 2019 recommendations adopted.
Moved – Councillor Satour Seconded – Councillor Banks
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47 Ordinary Council Meeting - Monday 24 February 2020 - Reports of Officers
Agenda Ordinary Meeting Date Open Committee Meeting Item Agenda Item Description/Number Resolution Ordinary Meeting Assigned to Status Comments Resolution No. Number Resolution No. 9 December 2019 Open 14.4.1Technical Services Directorate Update That the December 2019 Technical Services Directorate Update 20751 File note Completed Report No. 209/19cncl be received and noted. 98 Moved – Councillor Melky Seconded – Councillor de Brenni 9 December 2019 Open 14.4.2Todd Mall Banner System That the report be sent back to the Public Art Advisory 20752 Scott Allen Final Report is being To be discussed at the Public Art Committee Report No. 210/19cncl Committee. drafted for PAAC 99 Moved – Councillor Melky Seconded – Councillor Satour 9 December 2019 Open 14.4.3TIO Traeger Park – Boxing Shed Structural Council approve the Technical Service Department to compile a 20753 Scott Allen In hand Report expected in March TS Committee Integrity and Compliance business case for the demolition of the existing boxing shed and Report No. 211/19cncl associated buildings and replace with a multi-purpose facility 100 including storage. Moved – Councillor Melky Seconded – Councillor Paterson 9 December 2019 Open 14.4.4ASTC Parking Contribution Plan – Added That the revised Alice Springs Town Council Parking 20754 Scott Allen Completed Terms of Use Contribution Plan - Version 1.1 is endorsed and adopted by Report No. 216/19cncl Council. 101 Moved – Councillor Melky Seconded – Councillor Paterson 9 December 2019 Open 14.4.5Modular Skate Park – Financial Estimate To take on part C 20755 Scott Allen In hand Report expected in March TS Committee Report No. 214/19cncl 102 Moved – Councillor Melky Seconded – Councillor Paterson 9 December 2019 Open 14.4.6Minutes from the Development Committee That the minutes of the Development Committee meeting held 4 20756 File Note Completed Meeting held on 4 November 2019 November 2019 be received and recommendations adopted.
103 Moved – Councillor Melky Seconded – Councillor Cocking 9 December 2019 Open 14.4.7Minutes from the Special Meeting of the Sports That the minutes of the Special Meeting of the Sports Facilities 20757 Scott Allen Completed Facilities Advisory Committee Meeting held on 28 Advisory Committee Meeting held 28 November 2019 be 104 November 2019 received and recommendations adopted.
Moved – Councillor Paterson Seconded – Councillor Banks 9 December 2019 Open 14.4.8Minutes from the Development Committee That the minutes of the Development Committee Meeting held 2 20758 File note Completed Meeting held on 2 December 2019 December 2019 be received and recommendations adopted. 105 Moved – Councillor Melky Seconded – Councillor de Brenni 9 December 2019 Open 16.7CEO Robert Jennings – Council decision That standing orders be removed. 20767 File Note regarding youth Issues (Item transferred from Confidential Agenda Item 28.11)
106 CEO Robert Jennings suggested that a letter regarding Council’s position on the youth issues should be released and sent to the Northern Territory Government.
Moved – Councillor de Brenni Seconded – Councillor Cocking 9 December 2019 Open Councillor de Brenni suggested using his earlier That standing orders be resumed. 20768 File Note suggestion for an action. CEO Robert Jennings suggested a motion would be stronger.
Councillor Melky reiterated his support for a curfew.
Councillor Cocking suggested looking at the City of 107 Gosnells’ Safe City Initiative as potentially a way forward for Alice Springs. The CEO responded that this initiative and others were already being reviewed.
Discussion ensued.
Moved – Councillor Price Seconded – Councillor Auricht 9 December 2019 Open That Council: 20769 Robert Jennings Completed
1.Write to the Chief Minister to strongly call on him to identify what measures are in place to ensure the short and long term safety and healthy future of our community.
2.To strongly urge the NT Government to increase 108 and prioritise all relevant resources, including NT Police and Territory Families resources, to allow the short term safety of the Alice Springs community.
3.Call on NT Government to establish a 24 hour drop-in centre.
4.Offer the NT Government our support to achieve these outcomes.
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Agenda Ordinary Meeting Date Open Committee Meeting Item Agenda Item Description/Number Resolution Ordinary Meeting Assigned to Status Comments Resolution No. Number Resolution No. 9 December 2019 Open 19.ADJOURNMENT OF OPEN MEETING The Council stands adjourned and resumes in the Confidential 20759 File Note Completed Section. Mayor Ryan declared the meeting adjourned at 109 8.48pm
Moved – Councillor Melky Seconded – Councillor Auricht 110 28 January 2020 Open 3. APOLOGIES 20770 File Note Completed 28 January 2020 Open 6.1 Minutes of the Ordinary Open Meeting of the That the minutes of the Ordinary Meeting of the Council held 20771 File Note Completed Council held on Tuesday 9 December 2019 Tuesday 9 December 2020 be confirmed as a true and correct 111 record of the proceedings of those meetings. Moved - Councillor Melky Seconded - Councillor Auricht 28 January 2020 Open 7.1 Mayor's Report That the Mayor's report be received 20772 File Note Completed Report No. 11/20cncl 112 Moved - Councillor Melky Seconded - Councillor Cocking 28 January 2020 Open 14.1.1 CEO Report That the CEO report be received and noted. 20773 File Note Completed 113 Report No. 12/20cncl 28 January 2020 Open 14.1.2 Member's Conflict of Interest - A Due to correspondence received, Council directs the CEO to 20774 Robert Jennings Completed Second legal advice sought and now in the Misapprehension? seek independent legal advice and provide a report to Council so agenda for the February 2020 OCM Report No. 15/20cncl that the appropriate action can be taken to resolve the matter. 114 Moved - Councillor Banks Seconded - Councilor Melky 28 January 2020 Open 14.2.1 Financial Reports That the Finance Directorate report be noted. 20777 File Note Completed Report No. 13/20cncl 115 Moved - Councillor Auricht Seconded - Councillor Melky 28 January 2020 Open 14.3.1 Directorate Update That the Corporate and Community Services report be received 20778 file note Report No. 7/20cncl and noted 116 Moved - Councillor Cocking Seconded - Councillor Satour 28 January 2020 Open 14.3.2 LGANT Call for Policy and Action Motions That the LGANT Call for Policy and Action Motions report is 20779 Robert Jennings In progress Officers await any advice from Council on the Report No. 8/20cncl received and any Council sanctioned actions are identified matter 117 Moved - Councillor Cocking Seconded - Councillor Auricht 28 January 2020 Open 14.3.3 Minutes from the Seniors Coordinating That the minutes of the Seniors Coordinating Committee meeting 20780 File Note Committee meeting held on 20 November 2019 held 20 November 2019 be received and recommendations 118 adopted Moved - Councillor Satour Seconded - Councillor Banks 28 January 2020 Open 14.3.4 Minutes from the Australia Day Coordinating That the minutes of the Australia Day Committee meeting held 20781 File Note Committee held on 12 December 2019 12 December 2019 be received and recommendations adopted. 119 Moved - Councillor Melky Seconded - Councillor Banks 28 January 2020 Open 14.3.5 Minutes from the Australia Day Coordinating That the minutes of the Australia Day Committee meeting held 20782 File Note Committee held on 16 January 2020 16 January 2020 be received and recommendations adopted. 120 Moved - Councillor Melky Seconded - Councillor Satour 28 January 2020 Open 14.4.1 Technical Services Directorate Update That the Technical Services Directorate report be received and 20783 File Note Report No. 1/20cncl noted. 121 Moved - Councillor Satour Seconded - Councillor Melky 28 January 2020 Open 14.4.2 Minutes from the Access Advisory Committee That the minutes of the Access Advisory Committee meeting 20784 File Note Meeting held on 12 December 2019 held 12 December 2019 be received and recommendations 122 adopted. Moved - Councillor Auricht Seconded - Councillor Cocking 28 January 2020 Open 14.4.3 Alice Springs Sports Facilities Master Plan That Council endorse the final recommended Alice Springs 20785 Scott Allen completed Displayed on website (2019-2020) Sports Facilities Master Plan 2019-2029, and the plan to be Report No. 3/20cncl displayed on Council’s website from Wednesday 29 January – 123 Friday 28 February 2020 for public comment. Moved - Councillor Melky Seconded - Councillor Banks 28 January 2020 Open 14.4.4 Lhere Mparntwe (Todd River) Management 1. That Council provide in-principle support for the Lhere 20786 Scott Allen Strategy Mparntwe (Todd and Charles Rivers) Management Strategy Report No. 5/20cncl 2019
124 Moved - Councillor Cocking 2. That Council Officers continue to work with Northern Territory Seconded - Councillor Auricht Government (NTG) representatives regarding the Lhere Mparntwe (Todd and Charles Rivers) Management Strategy 2019 to clarify logistical and fiscal concerns pertaining to the plan's implementation
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49 Ordinary Council Meeting - Monday 24 February 2020 - Reports of Officers
Agenda Ordinary Meeting Date Open Committee Meeting Item Agenda Item Description/Number Resolution Ordinary Meeting Assigned to Status Comments Resolution No. Number Resolution No. 28 January 2020 Open 14.4.5 Tender Rhonda Diano Oval Upgrade 2019- That the Tender Rhonda Diano Oval Upgrade 2019-10ST 20793 File Note completed Tender awarded, displayed on ASTC website 10ST resolution be moved out of Confidential into Open. Report No. 218/19cncl 125 Moved - Councillor Banks Seconded - Councillor Auricht 28 January 2020 Open 16.3 Councillor Banks - Support for the Red That Council supports working with the Red Tails/Pink Tails 20787 Robert Jennings In progress Director Scott Allen is consulting with Rob Tails/Pink Tails Right Tracks program Right Tracks program in developing an MOU that delivers short- Clark on Council's resolution 126 term needs and sets a long-term strategy that is presented to Moved - Councillor Banks Council for consideration. Seconded - Councillor Price 28 January 2020 Open Adjournment of Open Meeting The Council stands adjourned and resumes in the Confidential 20788 File Note Section. 127 Moved - Councillor Banks Seconded - Councillor Satour 128 129 130 131 132
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50 Ordinary Council Meeting - Monday 24 February 2020 - Reports of Officers
Agenda Item 14.1.2 REPORT Report No.32/20cncl
TO: ORDINARY COUNCIL – 24 FEBRUARY 2020 SUBJECT: MEMBER’S CONFLICTS OF INTEREST UPDATE AUTHOR: ROBERT JENNINGS – CHIEF EXECUTIVE OFFICER
EXECUTIVE SUMMARY
This Report provides an update on the January Ordinary Council Meeting Member’s Conflicts of Interest - A Misapprehension report, and includes independent legal advice from Clayton Utz.
RECOMMENDATION That it be a recommendation to Council:
1. That the report be received and noted.
2. Correspondence in line with the findings be sent to all relevant parties regarding this matter.
REPORT
1. BACKGROUND
At the Ordinary Council Meeting held on Monday 28 January 2020 Council Solicitor tabled Report No. 15/20 cncl Member’s Conflicts of Interest - A Misapprehension (Attachment A).
The following motion was passed at the meeting:
Moved Councillor Banks Seconded Councillor Melky
Due to correspondence received, Council directs the CEO to seek independent legal advice and provide a report to Council so that the appropriate action can be taken to resolve the matter. CARRIED (20774) Mayor Ryan abstained from the vote.
CEO Robert Jennings sought legal advice from Clayton Utz, which was received on Wednesday 19 February 2020 (Attachment B).
2. DISCUSSION
Clayton Utz provided the following Summary of Advice:
∑ We do not consider that the Mayor’s preselection as a candidate for the CLP in the upcoming General Election will, of itself, create a conflict of interest for the purpose of the relevant provisions of the current LG Act, nor the incoming provisions of the LG Bill.
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∑ However, whether there may be a risk of a perception that the Mayor has a conflict of interest arising from his preselection for the CLP is an ongoing matter that will need to be adequately managed on a case-by-case basis.
∑ We have set out in this advice some instances in which the risk of a perception of a conflict of interest is most likely to arise from the circumstances of the Mayor’s preselection for the General Election (for instance, if the Mayor is likely to make public statements or participate in decisions that are relevant to the General Election while remaining in office).
∑ We have then recommended some methods by which Council and the Mayor might best manage the risk of such a perception arising.
Consistent with the advice from the Alice Springs Town Council Solicitor, Clayton Utz find there to be no conflict for the Mayor based on the preselection as a candidate. The additional inclusion of the ICAC Act and the role of the Mayor in the LG Act do not alter the findings.
3. ATTACHMENTS
Attachment A - Report No. 15/20 cncl Member’s Conflicts of Interest - A Misapprehension Attachment B - Email from Clayton Utz to CEO Robert Jennings regarding Additional advice regarding conflict of interest
Robert Jennings CHIEF EXECUTIVE OFFICER
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Agenda Item 14.1.2 REPORT Report No.15/20cncl
TO: ORDINARY COUNCIL - 28 JANUARY 2020 SUBJECT: MEMBER’S CONFLICTS OF INTEREST - A MISAPPREHENSION? AUTHOR: COUNCIL SOLICITOR - CHRIS TURNER
EXECUTIVE SUMMARY
This Report examines in detail the relevant legislation and concludes that party political affiliation and even preselection to contest an election is not, except in the most extreme case, a relevant interest for the purposes of the Local Government Act, to give rise to a conflict of interest in a question to be decided by Council. Furthermore, it does not matter if, in this scenario, the member is the Mayor or President of the council.
RECOMMENDATIONS
It is a recommendation:
That this Report be received.
REPORT
1. BACKGROUND
Damien Ryan is the CLP endorsed candidate for the electorate of Araluen in the forthcoming Territory election due August 2020. Mr Ryan is also the elected Mayor of the Alice Springs Town Council and but for any disqualifying event will remain so until the next local government general election due August 2021. Party endorsement for election to a seat in the Northern Territory Legislative Assembly is not a disqualifying event (but see later discussion).
Chief Minister Michael Gunner MLA wrote to this Council’s CEO Robert Jennings on 18 December 2019 (Attachment A). It refers to Mr Ryan’s declaration as a political candidate for the CLP in the upcoming Territory election and asserts that therefore:
_Aconflict exists between Mayor Ryan's professional duties as a publicly elected official and his personal interests of being elected to Parliament.
It goes on to seek Mr Jennings’ advice:
about how Alice Springs Town Council intends on managing the conflicts of interest in the lead up to the election in August 2020.
It concludes:
This will inform how the Northern Territory Government Chief Minister corresponds with the Alice Springs Town Council, and who will be representing the Mayor for meetings on behalf of the council with Government.
Furthermore, Deputy Chief Minister Nicole Manison MLA wrote to Mr Jennings on 19 December 2019 (Attachment B). The thrust of this letter was to promote her Government’s youth and safety programs. Towards the end, however, she provides commentary on the subject matter traversed in this Report. The penultimate paragraph reads:
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As the Mayor is now a declared political candidate for the Country Liberal Party in the upcoming August 2020 election, I seek your advice about how this conflict of interest will be managed by Alice Springs Town Council. This will inform how the Chief Minister and my colleagues correspond and work with Council in the months ahead.
So too, on 20 December 2019, Brett Beaton, the Acting Executive Director Local Government and Community Development wrote to the CEO requesting that members be alerted to the possibility that conflicts of interest may arise due to the upcoming Territory election (Attachment C). He states:
Members are to be aware that conflicts of interest can arise from a member's relevant interest in connection with the pre-selection or nomination of candidates for election.
Mr Beaton’s letter refers to two other items of relevant correspondence: an email dated 25 September 2019 from Ms Maree De Lacey, Executive Director of Local Government (Attachment D) and letter dated 30 October 2019 from Mr Jamie Chalker, the former Chief Executive Officer of the Department (Attachment E).
As will become apparent from the discussion below, I have formed a view, perhaps contrary to this correspondence and certainly to the letters from Chief Minister and Deputy Chief Minister, that party political affiliation and even preselection to contest an election is not, except in the most extreme case, a relevant interest for the purposes of the Local Government Act, to give rise to a conflict of interest in a question to be decided by Council. Furthermore, it does not matter if, in this scenario, the member is the Mayor or President of the council.
2. DISCUSSION
Council member as candidate for election to Legislative Assembly
I think a good place to start this discussion is with the observation that the Local Government Act does not live in isolation from other electoral processes both Territory and Commonwealth. Rather, in the case of a Territory election, s21(1)(a)(i) of the Northern Territory Self-Government Act (a Commonwealth statute) disqualifies a person from being elected to the Legislative Assembly who holds an office or appointment under a law of the Commonwealth or a law of a State or Territory. A member of a local government council so holds an office under the Local Government Act and is thus disqualified as a candidate for election to the Legislative Assembly while remaining a member of the council.
Council member as candidate for election to either House of Commonwealth Parliament
—The situation with respect to a candidate for election to the Commonwealth House of Representatives or Senate is governed by 44(iv) of the Australian Constitution which disqualifies any person who holds any office of profit under the Crown, or any pension payable during the pleasure of the Crown out of any of the revenues of the Commonwealth.
In February 2018, the High Court ruled that Mr S. Martin, Councillor of the Devonport City Council and Mayor of Devonport, was not incapable (by holding these offices) of being chosen or of sitting as a Senator by reason of section 44(iv). However, this case was decided on the basis of the wording of the Tasmanian Local Government Act and cannot be said to hold true for all jurisdictions in Australia.
Picking up on this uncertainty as to whether a council member in the Territory is able to simultaneously hold office as a member of either House of the Commonwealth Parliament, s45(1)(j) of the Bill for a new Act disqualifies a member of either of those Houses from being a member of a council. That uncertainty will therefore cease in the Territory just as soon as the Bill is enacted.
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Mechanism for member to resign to contest election
The point of this rather long introduction is to show that both the present Act and the Bill contemplate that a sitting council member may not be content with their lot and seek further horizons as a member of the Territory Legislative Assembly or of the Commonwealth House of Representatives or the Senate. This is facilitated by s39(6) of the present Act (s52 of the Bill) by allowing a member to resign in order to stand for election to of one of those three legislative bodies. If the member is not elected, the member may apply to the CEO of the council to be reinstated as a member within 7 days after the result of the election is known. This mechanism makes no distinction between a member and the principal member of the council; that is between an ordinary member and the Mayor or President of the council.
Both the Act and the Bill further facilitate a council member standing as a candidate in another election by requiring the resignation to take effect no more than 28 days before the close of nominations for the relevant election. Given that the member may have announced his or her endorsed candidacy months out from the election (as is the case with Mr Ryan), it will readily be seen that there is no legislative impediment to the member continuing to acquit the role of councillor, including attending meetings and voting until required under the Act (or Bill) to resign. This remains so even if it is the Mayor or President of the council who is standing for election: their role remains the same - to chair meetings of the council, to speak on behalf of the council as the council’s principal representative and to carry out civic and ceremonial functions (see s43(1) of the present Act and s57 of the Bill [note that s57(d) of the Bill introduces a fourth role - to liaise with the CEO about the performance of the council’s and CEO’s functions]).
At this part of the discussion, it must not be lost that the Mayor or President or any other member unsuccessfully standing for election will be prevented from reclaiming their position on the council if they resign on a day that is more than 28 days outside the close of nominations.
Mayor Ryan
Given that months out from the election the Mayor has received CLP endorsement as the candidate for Araluen, the question moves to what are the restraints on him in continuing to perform the role of Mayor until obliged by statute to resign?
‘Conflict of interest!’
In her letter to Council’s CEO, the Deputy Chief Minister takes the position that Mr Jennings should advise ‘about how this conflict of interest will be managed by Alice Springs Town Council’. What is this ‘conflict of interest’ that the Deputy Chief Minister refers to? The answer is found in her preceding words: ‘As the Mayor is now a declared political candidate for the Country Liberal Party in the upcoming August 2020 election...... ’
The suggestion is that being a party affiliated candidate gives rise to a conflict of interest which must be managed by this Council whose response ‘will inform how the Chief Minister and my colleagues correspond and work with Council in the months ahead'.
It is time then to look at the Act.
Section 73(1) of the present Act
S73(1) of the present Act provides:
A member has a conflict of interest in a question arising for decision by the council, local board or council local authority, committee if the member or an associate of the member has a personal or financial interest in how the question is decided.
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Report No.i5/20cncl 74
There are therefore two elements that must be present before a conflict of interest can be said to exist. First, there must be a question arising for decision by Council. Second, the Mayor must have a personal or financial interest in how the question is decided.
If these two elements are present, the Mayor will be required to disclose his personal or financial interest and except with the Minister’s approval cannot be present at a meeting while the question is decided or participate in any decision on the question: see s74.
Section 73(2) of the present Act
However, the effect of this provision is moderated for practical purposes by subsection 2:
(2) This section does not apply if the interest is:
(a) an interest in a question about the level of allowances or expenses to be set for members; or
(b) an interest that the member or associate shares in common with the general public or a substantial section of the public; or
(c) an interest as an elector or ratepayer that the member or associate shares in common with other electors or ratepayers; or
(d) an interest that the member or an associate has in a non-profit body or association; or
(e) an interest of the member or an associate:
(i) in appointment or nomination for appointment to a body with predominantly charitable objects; or
(ii) in payment or reimbursement of membership fees, or expenses related to membership, in such a body; or
(f) an interest so remote or insignificant that it could not reasonably be regarded as likely to influence a decision.
My firm advice is and has always been that the underlined subsections clearly mean that a member affiliated with, or even endorsed by, a political party does not by that fact have a conflict of interest in any question to be decided by council, except in an exceptional case - for example involving the payment of a donation or provision of in kind services. Politics pervades all areas of life, including the civic arena, and cannot be quarantined from it. The words 'personal or financial’ connote something of individual benefit to the member or an associate rather than shared political views. If the intention of the Legislature was that political affiliation would give rise to the need for a declaration, it would have done so in explicit terms and would have been a brave one at that - for civic representation is very often the breeding ground for Territory or Federal political careers.
The Bill
The equivalent provision to s73(1) in the Bill is s114(1):
(1) A member has a conflict of interest in a question arising for decision by the audit committee, council, local board or council local authority, committee if the member or an associate of the member has any of the following interests in how the question is decided:
(a) a direct interest;
(b) a indirect financial interest
(c) a indirect interest by close association
(d) a indirect interest due to conflicting duties.
Again, ss(1) is modified by ss(2):
(2) This section does not apply if the interest is:
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(a) an interest that the member or associate shares in common with the general public or a substantial section of the public; or
(b) an interest as an elector or ratepayer that the member or associate shares in common with other electors or ratepayers; or
(c) an interest so remote or insignificant that it could not reasonably be regarded as likely to influence a decision.
The recasting of the language used in subsection 114(1) of the Bill to my mind makes it even clearer that a political affiliation is not a declarable interest but in any event the same language used in s73(2)(b) and (c)) is also used in s114(2)(a) and (b) underlined above.
For the record, direct interest means an interest that occurs when a member is likely to be directly affected if the matter is decided in a particular way.
The Bill gives this example:
A company controlled by the member is tendering for a contract that is being discussed by the council
indirect interest means an interest that occurs when a member is likely to be receive a benefit or incur a loss because another person has an interest,
The Bill gives this example:
The member has shares in, or is employed by, a company that is tendering for a contract that is being discussed by the council
indirect interest by close association means an interest that occurs when an associate of the member has a direct or indirect interest, or a resident of the member’s household has a direct interest.
The Bill gives these examples:
1 The member's sibling is suing the council and the council is considering whether to settle the matter. 2 A resident of the member's household is tendering for a contract that is being discussed by the council.
indirect interest due to conflicting duties means an interest that occurs when a member is a director, partner, agent, trustee manager, office holder or employee of a person or entity, including a non-profit body or association, that has a direct interest.
The Bill gives these examples:
1 The member is a director of a non-profit body or association that is seeking a sponsorship or donation being discussed by the council. 2 The member is an employee of a non-profit body or association that is tendering for a contract being discussed by the council.
What are the limitations on campaigning?
Even if local government legislation sought to place restrictions on what a member could or could not say when standing as a candidate, this would be of no effect given the implied freedom of communication on political matters recognised by the High Court in the Australian Constitution. This is all the more so if it was the Code of Conduct that was relied upon to impede the implied freedom in its application to the member.
There is nothing in either the Act or the Bill that prescribes the circumstances or context in which a member or councillor or mayor or president is able to describe themselves as such.
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To do so I suggest would be difficult verging on the impossible. Nor does the Electoral Act (Territory or Commonwealth) provide any guidance. Certainly, it is impossible to wave a magic wand and prevent the media so describing a candidate. (I am of course referring to the period leading up to when a member must resign).
In my view, it would be unwise (but not unlawful) for the candidate to willingly allow him or herself to be referred to as the president, mayor, councillor or member. If so, they should immediately remind the interviewer that they are not representing the views of council in any way whatsoever and are standing on a party platform. They should never ascribe to themselves the achievements of a council or attempt to denigrate the council or its deeds or any member (unless perhaps that member also stands).
It is, I suppose, all a matter of common sense for the candidate to distance him or herself from the position of council member. As the party CLP endorsed candidate, Mayor Ryan will presumably run with the party positions regarding, perhaps, the proposed National Australian Art Gallery, a youth curfew, other community safety initiatives, projects specific to the Araluen electorate; all matters that he may share in common with others, not necessarily Araluen residents. That he takes these positions to Council and votes on a question concerning one of them does mean, on the above analysis, that he is conflicted because he is the CLP nominated candidate for Araluan. As an elected member, he is entitled to his views whether or not they align with a political party and whether or not he chooses to stand for election. The same can be said for any other member of the Alice Springs Town Council.
I would conclude that in terms of the application of the relevant legislation, the circumstances giving rise to the need for this Council to manage conflicts on interests of Mayor Ryan would seem to be minimal.
Members should note that the Bill has now been enacted and is due to come into force 1 July 2020.
3. ATTACHMENTS
A. Letter 20 December 2019 Michael Gunner MLA to Robert Jennings B. Letter 19 December 2019 Nicole Manison MLA to Robert Jennings C. Letter 20 December 2019 Brett Beaton MLA to Robert Jennings D. Letter 25 September 2019 Maree De Lacy to Robert Jennings E. Letter 30 October 2019 Jamie Chalker to Robert Jennings
Chr COUNCIL SOLICITOR
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CHIEF MINISTER
Parliament House GPO Box 3146 State Square Darwin NT 0801 Darwin NT 0800 Telephone: 08 8936 5500 [email protected] Facsimile: 08 8936 5576
Mr Robert Jennings Chief Executive Officer Alice Springs Town Council PO Box 1071 ALICE SPRINGS NT 0871
Dear Mr Jennings
I write in relation to correspondence received on 11 and 18 December 2019 from the Mayor of Alice Springs Town Council.
As a now declared political candidate for the Country Liberal Party in the upcoming Territory general election, a conflict of interest exists between Mayor Ryan’s professional duties as a publicly elected official and his personal interests of being elected to Parliament.
A letter received by you from the Chief Executive Officer of the Department of Local Government, Housing and Community Development on 30 October 2019 regarding political candidature and conflict of interest highlights the requirement to disclose and manage these conflicts.
As such, I seek your advice about how Alice Springs Town Council intends on managing the conflicts of interest in the lead up to the election in August 2020.
This will inform how the Northern Territory Government corresponds with the Alice Springs Town Council, and who will be representing the Mayor for meetings on behalf of the council with Government.
Yours sincerely
MICHAEL GUNNER 1 8 DEC 2019
NORTHERN TERRITORY GOVERNMENT
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DEPUTY CHIEF MINISTER MINISTER FOR POLICE, FIRE AND EMERGENCY SERVICES
Parliament House GPO 80x3146 State Square Darwin NT 0801 Darwin NT 0800 Telephone: 088936 5547 [email protected] Facsimile: 088936 5609
Mr Robert Jennings Chief Executive Officer Alice Springs Town Council PO Box 1071 ALICE SPRINGS NT 0871
Dear Mr Jennings
I write in response to Mayor Ryan’s correspondence of 11 December 2019, conveying the Alice Springs Town Council’s (ASTC) resolutions relating to young people in Alice Springs. As Police Minister I welcome the opportunity to outline the Northern Territory Government’s Alice Springs community safety plan and aligned short and long term youth strategies.
The Hon Dale Wakefield MLA has been a strong advocate of comprehensive and collaborative approaches to addressing the complex and long term issue of disaffected young people on the streets. Under her direction the Northern Territory Government has put in place a comprehensive suite of measures that gives us a better chance at breaking the cycle of youth crime by targeting at-risk young people before they commit a crime, and ensuring consequences for unacceptable behaviour.
The Community Safety Plan (CSP), including the school holiday calendar of events, concentrates on the 2019-2020 summer school holiday period. The purpose of the CSP is to ensure that a collaborative and coordinated approach is maintained by the Northern Territory Government in response to key periods, events and risks in Alice Springs.
The community safety plan includes the early identification of issues affecting Alice Springs; enhancing public safety and confidence through a coordinated response to the reduction of crime and anti-social behaviour in Alice Springs; ensuring that all available and appropriate resources across Government and non-government agencies are deployed in the most effective way to maximise benefits to the community; and to maintain a safer Northern Territory and build community resilience. I have attached a copy of the Community Safety Plan for your information.
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The summer school holiday calendar of activities for young people is a popular component of the CSP, helping to keep young people safe through the long holiday break. The school holiday program aims to keep young people engaged and off the streets. A comprehensive calendar of activities is available at www.vouth.nt.gov.au.
The Breaking the Cycle of Youth Crime and Anti-Social Behaviour in Alice Springs Plan, was fully implemented in July 2019. Four night services were implemented or expanded including; • Night Patrol - Tangentyere Council; • Looking After the Kids Program - Tangentyere Council; • Youth Engagement Night Officers - Territory Families; and • CBD Security Patrol - Talice Security.
These services complement the NT Police Community Youth Engagement Team and general duties police. A newly released fridge magnet provides a quick contact reference point and lists the hours of operation of each service. A fridge magnet can be obtained from the Department of the Chief Minister’s Alice Springs Office.
The Mparntwe/Alice Springs Youth Action Plan 2019-2021, launched on 28 October 2019, is a longer term initiative focusing on putting young people back on track, working with parents, investing more in youth services, improving support for remote communities, and focusing on education, training and employment.
The $5 million Back on Track program provides an alternative to detention and alternative pathways to divert young people away from the youth justice system. Offenders must take responsibility for their actions and give back to the community to repair the harm they have caused.
Other groups and frameworks that contribute to enhancing community safety through intelligence and information sharing, accountability of agencies and organisations in responding to youth offending, child protection needs and supporting families at risk include: • Interagency Tasking and Co-ordination Group; • Remote Interagency Tasking and Co-ordination Group; • Family Safety Framework; and • Alice Springs Interagency Family and Youth Operational Framework.
I note ASTC’s continued interest and welcome the support in responding to young people and ensuring their safety and that of the broader community. Reflective of our ongoing partnership in supporting youth activities from the Town Library, I am requesting that ASTC consider funding a second permanent CBD security patrol to increase the impact of the existing patrol operating from 10:00pm to 5:00am, seven days a week, funded by the Northern Territory Government.
I am sure this would be supported by many business operators in the CBD and would complement Crime Prevention through Environmental Design strategies being developed through the Alice Springs CBD Revitalisation.
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I am advised that the Department of Infrastructure, Planning and Logistics is following due process in relation to the building identified by ASTC as a possible Youth Space/Tech Hub and that direction will be sought from the Hon Eva Lawler MLA, Minister for Infrastructure, Planning and Logistics, on how to proceed regarding the future of the site.
As the Mayor is now a declared political candidate for the Country Liberal Party in the upcoming August 2020 election, I seek your advice about how this conflict of interest will be managed by Aljce Springs Town Council. This will inform how the Chief Minister and my colleagues correspond and work with the Council in the months ahead.
For additional details or to further discuss, please contact Mr Cliff Weeks, Executive Director Central Australia, Department of the Chief Minister, on telephone 8951 5511 or email [email protected].
Yours sincerely
NICOLE MANISON 19 DEC 2019
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(jyb NORTHERN Department of Level 1, RCG Centre LOCAL GOVERNMENT, HOUSING 47 Mitchell Street, Darwin NT 0800 AND COMMUNITY DEVELOPMENT Postal address GPO Box 4621 Darwin NT 0801 Tel: 08 8999 6149 File Ref: HCD2019/01826-1-171
20 December 2019
Mr Damien Ryan His Worship the Mayor of Alice Springs Alice Springs Town Council PO Box 1071 ALICE SPRINGS NT 0871
Dear Mr Ryan
Re: August 2020 Legislative Assembly Election
As we approach the upcoming August 2020 Legislative Assembly election, it is important that all members are reminded of the legal requirement to disclose a personal or financial interest that gives rise to a conflict of interest in a question before the council, council committee or local authority. A member must not participate in any decision on a question where they have a conflict of interest. Members are to be aware that conflicts of interest can arise from a member’s relevant interest in connection with the pre-selection or nomination of candidates for elections. Further detail of these requirements are contained in Part 7.2 of the Local Government Act 2008.
On 25 September 2019, Ms Maree De Lacey, Executive Director of Local Government and Community Development, emailed all council chief executive officers with advice on the process to follow if members nominate as candidates and they wish to be reappointed to council or the local authority if they are unsuccessful.
On 30 October 2019, Mr Jamie Chalker, the former Chief Executive Officer of this Department, wrote to all chief executive officers with further advice and highlighted the importance of managing conflicts of interest.
As this is an important matter, I ask that you table this correspondence at your next council and local authority meetings so that all members are made aware of this advice. Please do not hesitate to contact me via [email protected] if you or your council require any clarification on this matter or if you would like more information.
Yours sincerely
Brett Beaton Acting Executive Director Local Government and Community Development Z*/ i 72019
Page 1 of 1 nt.gov.au
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Jason van Riel
From: Maree De Lacey
With apologies - message below should have come to you as well
Regards
Maree
Maree De Lacey Executive Director Local Government and Community Development Department of Local Government, Housing and Community Development Northern Territory Government
Floor 1, RCG Centre, 47 Mitchell Street, Darwin GPO Box 4621, Darwin, NT 0800 p... 08 8999 8573 m ... 0408 072 878 e ... [email protected] w... dhcd.nt.gov.au
Travelling remote?
Find the information you need about remote communities in the NT. ate community profiles §§ community events BUSH B community contacts O plus more! bushtel nr
Our Vision: Creating a public sector that provides the highest quality service to Territorians. Our Values: Commitment to Service | Ethical Practice | Respect | Accountability | Impartiality | Diversity
The information in this email is intended solely for the addressee named. It may contain legally privileged or confidential information that is subject to copyright. Use or transmittal of the information in this email other than for authorised NT Government business purposes may constitute misconduct under the NT Public Sector Code of Conduct and could potentially be an offence under the NT Criminal Code. If you are not the intended recipient you must not use, disclose, copy or distribute this communication. If you have received this message in error, please delete the email and notify the sender. No representation is made that this email is free of viruses. Virus scanning is recommended and is the responsibility of the recipient.
From: Maree De Lacey Sent: Wednesday, 25 September 2019 12:29 PM To: '[email protected]
l
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[email protected]>; '[email protected]'
Good afternoon CEOs
This email is to explain the local government rules for a council member wishing to nominate as a candidate in an election of the Legislative Assembly.
A person cannot nominate as a candidate in a Legislative Assembly election if the person is a council member - see section 21 of the Northern Territory (Self-Government) Act 1978 (Cth).
Section 39(6) of the Local Government Act 2008 allows a member to resign to contest a Legislative Assembly election and be reinstated as a member of the council if he or she is not elected. The resignation must take effect no more than 28 days before the close of nominations for the legislative Assembly election.
The proposed nomination period for the 2020 LA election is, tentatively, to open on Thursday 30 July 2020 and close 12.00noon Thursday 6 August 2020. This has not been confirmed.
For example, provided the closing date of nominations does not change, a resignation to contest the Legislative Assembly election could take effect on 11 July 2020. The resignation should state that the purpose of the resignation is to be a candidate in the NT Legislative Assembly elections.
If a council member resigns to contest the election and is not elected, he or she must apply in writing to the council CEO to be reinstated within seven days of the declaration of the election.
Section 39(7) of the Local Government Act 2008 provides that a reinstated member is not entitled to any member allowances for the period between resignation and reinstatement.
Clause 55 of the Local Government Bill 2019 contains the same rules for members resigning to contest elections as the current Act, meaning the above processes will remain the same if the new Act is passed.
If you have any queries please don't hesitate to contact me or Lee Williams, Senior Director Legislation and Policy.
Regards
Maree De Lacey Executive Director Local Government and Community Development Department of Local Government, Housing and Community Development Northern Territory Government
Floor 1, RCG Centre, 47 Mitchell Street, Darwin GPO Box 4621, Darwin, NT 0800 p ... 08 8999 8573 m ... 0408 072 878 e ... [email protected] w ... dhcd.nt.gov.au
2
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CM& NORTHERN Department of Chief Executive Officer LOCAL GOVERNMENT, HOUSING Level 7, RCG Building AND COMMUNITY DEVELOPMENT 47 Mitchell Street, Darwin NT 0800 Postal address GPO Box 4621, Darwin NT 0801 Tel: 08 8999 8455 File Ref: HCD2019/02052-102
Mr Robert Jennings Chief Executive Officer Alice Springs Town Council PO Box 1071 ALICE SPRINGS NT 0871
Dear Mr Jennings
I am writing in relation to the preselection of candidates from within Local Government in advance of the 2020 Northern Territory General Election.
As you know, appointments in all spheres of government require the utmost integrity. The community must have confidence that all Territorians are treated without fear or favour by government, and that the resources of government are always employed in the public interest.
For publically elected officials, the integrity of decision making is paramount. As I am sure you are aware, the Local Government Act 2008 specifies that a council member has a conflict of interest in a question arising for decision by the council if the member, or an associate of the member, has a personal or financial interest in how the question is decided.
The member must disclose the interest that gives rise to the conflict and must not engage in behaviour which may influence the outcome of the decision. The member must not participate in the consideration process or in the making of a decision in relation to the matter.
There are offences attached to the conflict of interest provisions in the Local Government Act 2008. There are also penalties for a finding of improper conduct by a public officer under the Independent Commissioner Against Corruption Act 2017.
The Local Government Act 2008 does, however, allow a member to seek approval from the Minister for Local Government, Housing and Community Development to participate in a matter in which they have a conflict of interest. A member with a conflict of interest must ensure they have the Minister’s approval in writing before participating in relevant discussions.
I am sure you will agree that the preselection of any council member may create circumstances where that individual might have to disclose conflicting interests. Where such conflicts are appropriately managed, it is possible to maintain the integrity of the member's tenure in office.
nt.gov.au
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Should you require any guidance or assistance in relation to disclosures of conflict of interest, please contact the Sustainability and Compliance Branch of the Local Government and Community Development Division at [email protected].
Yours sincerely
Jamie Chalker ARM Chief Executive Officer
30/10/2019
nt.gov.au
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Agenda Item 14.3.1 REPORT Report No. 33/20 cncl
TO: ORDINARY COUNCIL – MONDAY 24 FEBRUARY
SUBJECT: LIBRARY YOUTH HUB UPDATE
AUTHOR: ACTING DIRECTOR COMMUNITY DEVELOPMENT – SIMON DUKE
EXECUTIVE SUMMARY
This report provides an update on the Library Youth Hub Pilot, an initative of Council to invest in positive youth diversionary and educational programs in Alice Springs through the provision of a dedicated CBD space separate to the existing Alice Springs Public Library building.
RECOMMENDATIONS
That it be a recommendation to Council:
That the Library Youth Hub Pilot update report be received and noted.
REPORT
1. BACKGROUND
Council has a long history in delivering programs for youth. The Library Youth Hub Pilot is a 6 month pilot that sits alongside many other successful youth programs at Council such as the Splash Parties, Desert Hoops Basketball, Geek in Residence and the many offerings the Library runs both in and out of school holidays.
In the past couple of years, the Library Youth Program has seen significant increases in engagement. This engagement has seen many youth access educational and digital resources and other positive opportunities linked with other programs and services through the Library. A portion of this engagement is also due to an existing gap in youth service provision until 4:30pm in the afternoons on weekdays.
Council moved to invest in a 6 month Library Youth Hub Pilot in a CBD location at the 28 January Ordinary Meeting (confidential) of Council. It was agreed at this meeting that once a site had been secured that information about the Library Youth Hub could be shared.
The Library Youth Hub pilot is supported in principle by organisations such as CAYLUS, Chamber of Commerce, Bush Mob, ASYASS and Tangentyere. Transport options will also be available from other service providers to ensure young people can safely move from the Library Youth Hub to other youth programs in the evenings.
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Report No. 33/20 cncl /2.
2. DISCUSSION
The Meeting Place building that sits on property owned by the John Flynn Memorial Uniting Church in Todd Mall has been identified as a suitable premises for the Library Youth Hub pilot and a lease agreement for 6 months commencing in April 2020 is now signed.
The Library Youth Hub will commence operation on Monday 6 April and have a team of experienced youth workers to work with and engage young people in a range of interactive educational opportunities as well as attend to some basic needs young people may have.
The hours of operation will be:
Weekdays: 2pm - 6pm Saturdays: 10am - 1pm Sundays and Public Holidays: Closed
The 6 month program will undergo an evaluation upon completion.
3. POLICY IMPACTS
The Library Youth Hub pilot aligns with Alice Springs Town Council Strategic Plan 2018 – 2021 objectives: 1.1 Inclusiveness and support 1.1.1 Develop and enhance programmes, as well as services 1.1.2 Promote community engagement, cohesion and safety 1.1.3 Proactively embrace diversity, ensuring equitable participation opportunities.
2.3 Enhance life-long learning, library and technology services 2.2.1 Offer STEAM (Science, Technology, Engineering, Arts and Mathematics) training, education and support to establish a local digital culture.
The project aligns with the Mparntwe/Alice Springs Youth Action Plan 2019 - 2021: ∑ Goal 5: Improve education, training, development and employment outcomes for disengaged youth.
Action: Provide learning opportunities for disengaged young people through the evenings or at night
∑ Goal 6: Develop integrated programs for young people who are out late at night
Action: Increase programs that support early intervention before young people become at risk
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Report No. 33/20 cncl /3.
4. FINANCIAL IMPACTS
The cost of the 6 month (pilot dependant on additional funding), and taking into account in-kind support already secured is summarised in table below.
FY 19/20 $123,706 FY 20/21 $113,207 Total $236,913
5. SOCIAL IMPACTS
It is anticipated that the Library Youth Hub pilot will have a significant positive social impact for participants as well as the broader community through:
- Provision of a more suitable space than the existing library building for youth roaming the CBD to be positively engaged in a safe and capacity building space
- Enabling a new level of collaboration and innovation in the delivery of the popular Library Youth Program
- Informing Council, NT Government and the broader youth services sector through the pilot regarding strategies and options to effectively provide youth programming in the medium term from a CBD location in the weekday afternoon timeslot
- Providing constructive avenues for young people that encourage them towards positive participation in the community
6. ENVIRONMENTAL IMPACTS
NIL
7. PUBLIC RELATIONS
A Media Release is scheduled for Tuesday 25 February with ongoing communications being coordinated through the Council Media Unit.
8. ATTACHMENTS
Simon Duke ACTING DIRECTOR COMMUNITY DEVELOPMENT
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Agenda Item 14.3.2 REPORT Report No. 34/20 cncl
TO: ORDINARY COUNCIL – MONDAY 24 FEBRUARY 2020
SUBJECT: INTERNATIONAL LEGENDS OF LEAGUE SPONSORSHIP PROPOSAL
AUTHOR: MANAGER COMMUNITY AND CULTURAL DEVELOPMENT – JEANETTE SHEPHERD
EXECUTIVE SUMMARY
This report is in regards to a sponsorship proposal from the International Legends of League to support the funding of a community rugby league event in May 2020.
IT IS RECOMMENDED that Council considers the sponsorship proposal from the International Legends of League.
REPORT
1. BACKGROUND
International Legends of League (ILOL) runs four day community rugby league events in regional Australia, with the main focus being a charity game played between Australian Legends (ex-State of Origin and Australian representative players with high public profiles) and a local Allstars team. Players who have previously been involved have included Matt Bowen, Scott Prince, Ben Hannant, Willie Tonga, Terry Matterson, Kevin Campion, Cliff Lyons, Nathan Blacklock, Noel Goldthorpe, Scott Hill, Chris Walker and Bryan Niebling. Past crowd sizes have ranged from 3,500 to 10,000. ILOL’s event program also includes school visits, a bowls day and dinner, and coaching clinics. More information regarding the program is available in the attached proposal, including sporting and school workshops.
2. DISCUSSION & RECOMMENDATIONS
ILOL is planning to run this program in Alice Springs from 3-10 May 2020. ILOL has approached Council with a sponsorship proposal seeking financial support to the value of $25,000. Due to the lead-in time required to organise this event, the proposal is being brought directly to Council, instead of the Tourism, Events and Promotions Committee, as per 6.9 of Alice Springs Town Council’s Corporate Sponsorship (Outgoing) Policy (COR004): Where necessary, corporate sponsorship funding may be provided directly by way of Council resolution, without first being recommended by the Events, Promotions & Tourism Advisory Committee.
3. POLICY IMPACTS
This proposal aligns with Alice Springs Town Council Strategic Plan 2018 – 2021: Objective 2: A Dynamic Community 1.1: Inclusiveness and support 1.1.2: Promote community engagement, cohesion and safety 1.1.3: Proactively embrace diversity, ensuring equitable participation opportunities
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Report No. 34/20cncl /2.
1.2: Economic growth and prosperity 1.2.3: Support ongoing tourism development and prosperity
4. FINANCIAL IMPACTS
$103,060 is currently available in the 2019/2020 Tourism (858) budget line.
The sponsorship amount being sought is $25,000.
5. SOCIAL IMPACTS
There will be positive opportunities for engagement of Alice Springs sporting groups, youth and community members, noting that Rugby League is a high-profile sport in Alice Springs.
6. ENVIRONMENTAL IMPACTS
NIL
7. PUBLIC RELATIONS
There will be positive media opportunities related to the Allstar game and associated events.
8. ATTACHMENTS
Attachment A – Letter to Scott Allen from International Legends of League Attachment B – International Legends of League Sponsorship Proposal for Alice Springs Town Council Attachment C – International Legends of League Sponsorship Package Attachment D – Letter of reference from Whitsunday Regional Council Attachment E – Letter of reference from City of Darwin
Jeanette Shepherd MANAGER COMMUNITY AND CULTURAL DEVELOPMENT
Simon Duke ACTING DIRECTOR CORPORATE AND COMMUNITY SERVICES
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Attachment A
International Legends of League PO Box 1545 Toombul Qld 4012 ABN: 98108719642
Scott Allen Director Technical Services Alice Springs Town Council Po Box 1071 Alice Springs NT 0871
January 15, 2020
Hi Scott
Please find attached a proposal from International Legends of League for funding for our upcoming event in Alice Springs in May, 2020.
Whilst this is our 57th event, this will be the first event held in Alice Springs. In past events, we have always sought local Council assistance as Presenting Sponsor and trust this proposal is similarly accepted.
Aside from the many community outcomes and benefits derived from the event, there is some great exposure and branding on all event apparel and through our television and radio advertisements to ensure the community is aware of Council support especially given that we are raising valuable funds for “grass roots” rugby league and delivering key messages in the community.
To support our proposal, I attach the following documentation:
• Background document of International Legends of league specific to Alice Springs • “Community Event of the Year” Award assisting Whitsunday Regional Council post Cyclone Debbie • Typical flier to highlight quality of players we use for events and how we promote sponsors • Sponsorship Proposal • Sample jersey and apparel designs to demonstrate logo exposure (substitute Mt Isa Council for Alice Springs Town Council) • Sample television advertisement
In consultation with local stakeholders we propose the dates for the event to be the week of May 3 – 10 with the main game to be played on Saturday May 9.
Thanking you in advance for affording this proposal due consideration.
Regards
Troy Byers International Legends of League 0425769488
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Attachment B
International Legends of League PO Box 1545 Toombul Qld 4012 ABN: 98108719642
International Legends of League Proposal for Alice Springs Town Council
15/01/2020
Background
In the past "The International Legends of League" (ILOL) company has taken rugby league games to various regional centres throughout Queensland, NSW and Papua New Guinea.
This is a community based event with many community outcomes.
International Legends of League
ILOL have previously held 56 of these games in Queensland, NSW and Papua New Guinea. The most recent game in PNG was supported by both the Brisbane Broncos and the PNG NRL bid due to the integrity and community minded concept the ILOL produces.
ILOL were engaged to assist in the flood relief fundraiser at Parramatta Stadium in 2011. ILOL were also invited by the Whitsunday Regional Council to hold an event in 2018 to raise monies for the local community after Cyclone Debbie. The event, like always, was professional and very successful and as a result ILOL was awarded “Community Event of the Year” at the Australia Day Awards ceremonies this year. See attached.
Past regional towns in Queensland and NSW to hold the event have included Redcliffe, Ipswich, Toowoomba, Gladstone, Whitsundays (Airlie Beach, Bowen, Proserpine), Armidale, Hervey Bay, Noosa, Logan, Oakey, Gatton, Mt Isa, The Central Coast NSW, Tamworth, Roma, Sunshine Coast, Rockhampton and Mackay with a further (3) events in PNG. All events have had excellent support from the local Councils with many events inviting ILOL back for subsequent years. Ipswich and Toowoomba have held the event on six occasions. On each occasion ILOL were supported by local Council as Presenting Sponsor.
A local charity is also selected for each event to receive profits from the events. Beneficiaries in the past have included Ronald McDonald House, The Toowoomba Hospital Foundation, The Arthur Beetson Foundation, Autism Qld, Camp Quality, Men of League, Sunshine Butterflies, United Synergies and The Armidale Hospital to name a few.
Many local league and sporting clubs also benefit by receiving ALL funds from canteens and beverage sales & being involved in the event. This would be handled by the local rugby league and rugby union league in Alice Springs and funds distributed accordingly at their discretion.
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The Event
In short, the main focus of the event is a game of rugby league played between Australian Legends and a local Alice Springs Allstars Legends team. ILOL players are ex State of Origin and Australian representative players with very high public profiles.
ILOL uses very high profile players across the four day event for greater impact in the community when delivering messages and also to engage a bigger audience so each community can maximise their income potential.
These players include players like Matt Bowen, Scott Prince, Ben Hannant, Willie Tonga, Terry Matterson, Kevin Campion, Cliff Lyons, Nathan Blacklock, Noel Goldthorpe, Scott Hill, Chris Walker and Bryan Niebling to name a few. Please see attached flier from recent event to demonstrate players involved.
ILOL currently has a list of players who always participate in these events and due to work or business circumstances, these players are added to with other high profile players. In each area we attend, it is a policy to include local heroes who have made good in the NRL and this provides them with an opportunity to come back and play in their home town. This generates enormous goodwill and interest from the local community.
The local Allstars team will feature local players who developed their rugby league in the chosen area and went on to represent Qld or Australia along with local “identities” who were prominent local players or coaches who have contributed to the development of rugby league in their respective region.
The lead up to the game is as follows with a strong sense of community and educational involvement utilising some of our key players and highest profile indigenous players. In each area, we also invite one of the local women’s rugby league players to join our players in delivering key messages. One of our key messages it so “Dream, Believe, Achieve” and this applies to both boys and girls.
Wednesday and Thursday - a select group of 4 - 6 players will travel to the region to participate in school coaching clinics, school assembly speeches & hospital visits. Our players include past high profile indigenous “greats” and we attend various community venues to educate the children on anti-bullying, health, exercise, the perils of social media, goals and to “dream, believe, achieve”. We have several references from many schools and charities acknowledging the messages provided.
Friday – Bowls Day and Dinner
All players have arrived and a Bowls Day is held with each player allocated to a sponsors group. A dinner is held that evening with the players, sponsors and special guests including the local Mayor and invited guests. Signage at these events is prominent.
Saturday - a normal Saturday includes visits and appearances by all players to a shopping centre and/or a key sponsors business for promotional purposes.
Saturday evening - the main game between Australia and the Local Allstars team. Generally, there are five lead up games played by out of town and local teams, school teams and we always have a women's league game. This is to maximize the crowd figures and also to allow sponsors a greater return for investment.
We will invite out of town teams to play in the lead up games to increase patronage for local accommodation and local shops, clubs and restaurants.
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Past crowd sizes have ranged from 3,500 to 10,000.
Community benefits
It is widely acknowledged there are significant benefits to the community from outcomes of this event. In past centres, we have seen increased out of town support from supporters who patronise the local accommodation and hospitality outlets. The shopping centre signing session sees increased attendances to the centre on this day which, in turn, helps local businesses especially those in the sporting goods area as merchandise items are readily purchased for signing purposes.
ILOL policy on game days is to allow local sporting organisations to control the food and beverage outlets and this becomes a great fundraising event for them. In the past we have seen hockey clubs, rugby league clubs, fishing clubs and various schools become beneficiaries from these outlets.
Typically, local clubs and associated entities bank in excess of $30,000 (some as high as $60,000) on game day from food and beverage receipts and raffles.
In some instances, selected players will attend some local businesses for an appearance which also gives added profile to same.
Recognition
There is considerable branding, signage and community recognition for all corporate partners involved in these events and especially to Council as Presenting Sponsor.
ILOL will always engage the radio, television and newspaper organisations to be involved in the event. As such there is great recognition through logo placement and acknowledgment, “tags” on television and radio and logo recognition in newspapers for our key partners.
Jersey, apparel and corporate merchandise will also recognise our corporate partners.
International Legends of League Facebook – we now have a thriving facebook medium which has served as an invaluable tool in not only promoting our partners but also the region itself. In recent games, our views per event range from anywhere between 420, 000 – 800,000 views from our recent Cairns event. We post local player profiles and this creates enormous interest in the community and serves as one of our best marketing tools.
The Proposal
As mentioned, traditionally these events cannot be held without the support of local Council as the Presenting Sponsorship.
Accordingly, International Legends of League, is seeking financial support for this event as Presenting Sponsor to the value of $25,000. (Please see attached Presenting Sponsorship Package with benefits, branding and community recognition)
The Date
May 3 – 10, 2020.
Yours Sincerely
Troy Byers International Legends of League 0425769488
84 Ordinary Council Meeting - Monday 24 February 2020 - Reports of Officers
85 Ordinary Council Meeting - Monday 24 February 2020 - Reports of Officers
Attachment C PRESENTING SPONSORSHIP
The Presenting Sponsorship gives your company the opportunity to have a social round of Bowls with the players, join the dinner celebration, enjoy corporate hospitality at each event as well as having your company logo on the front of the teams playing jerseys and have your company “tagged” on all radio and television advertising. Your support is greatly appreciated and acknowledged, it is this contribution that brings these great events to the Alice Springs Region. The Presenting Sponsorship contains the following benefits;
Bowls Day: Friday May 8
- 1 Team of 3 players, joined by an Australian Legend - Polo shirts provided for team members - Beer and soft drink during bowls – BBQ lunch provided
Legends Dinner – Friday May 8
- 9 Legends Dinner tickets joined by all Australian Legends - Complimentary beer, wine, softdrink and Dinner
Legends Match: Saturday May 9
- PA announcements on match day - 15 people fully catered for with food and sponsored beverages - 200 International legends of League General Admission tickets - Council to be “tagged’ on all radio and television advertising - Signed Half/Half Event Jersey and signed Australian and Townsville Jersey - Logo on front of Bowls shirts, Players Team Shirts and Playing jersey - Logo in all Local Media, Social media forums, Posters and Television - Opportunity to nominate a player to “play” in the game with Australian legends
Investment: $25,000 plus GST
86 Ordinary Council Meeting - Monday 24 February 2020 - Reports of Officers
Attachment D
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87 Ordinary Council Meeting - Monday 24 February 2020 - Reports of Officers
Attachment E
27 August 2019 Please quote: 3957726 JS:nt
Craig Teevan International Legends of League
Via email [email protected]
Dear Craig
Testimonial to Legends of League Darwin Event
As General Manger Innovation, Growth and Development Services for the City of Darwin I was very interested in supporting such a great event and community activity such as the Legends of League showcase. For Darwin and the greater region rugby league not only represents a large section of the sporting community but like everywhere around Australia it also represents a deep pedigree of players, families and officials that invest in the game.
The opportunity that the Legends of League event provided for the City of Darwin to sponsor and support in 2019 proved to be a winning combination. A brand new stadium and very passionate rugby league community turned out in great numbers and in consultation with the community they praised the event and all the lead up of events that raised in excess of $40K for the local community.
Darwinians rarely have the opportunity to rub shoulders with legends of any game let alone nationally and internationally recognised superstars that were on show during this week of festivities. Business, community and players were all able to interact and meet all the legends playing through activities that ranged from coaching clinic for junior players, coaching and mentoring sessions for coaches, social events every evening, raffles and fund raising events, bowls social activities, fishing tours, croc adventures - the list goes on.
Rest assured the players were all very excited about a return which is the best accolade a city can receive from such an event. Our community praised the event and we can attribute the success of this event to the tireless work from the Legends of League team, Craig and Troy deliver not only a world class sporting event but take the community along with them at every step.
88 Ordinary Council Meeting - Monday 24 February 2020 - Reports of Officers
2
We will look to 2020 with excitement and I am sure the community of Darwin will be in full support again to receive this event and welcome all the players and officials involved for another opportunity to see the legends go around one more time.
Once again I cannot praise the efforts enough of Craig and Troy who have been fantastic to deal with and recognise the importance and influence the game has in developing our leaders and community members of the future, we look forward to the opportunity to support this event again in Darwin and thank the team at Legends of League for all their hard work and effort in delivering a fantastic event for the City of Darwin.
Yours sincerely
JOSHUA SATTLER GENERAL MANAGER INNOVATION, GROWTH & DEVELOPMENT SERVICES
89 Ordinary Council Meeting - Monday 24 February 2020 - Reports of Officers
Agenda Item No: 14.4.1
Report No. 25 / 20 cncl
TO: ORDINARY COUNCIL MEETING - MONDAY 24 FEBRUARY 2020
SUBJECT: FOOTBALL IN CENTRAL AUSTRALIA SPONSORSHIP DEAL
AUTHOR: DIRECTOR TECHNICAL SERVICES - SCOTT ALLEN
EXECUTIVE SUMMARY
This report is to update Council on the MGA sponsorship proposal for Football in Central Australia (FICA).
IT IS RECOMMENDED
1. That Council endorse the sponsorship proposal deal from MGA Insurance Brokers for Football in Central Australia.
2. That Council approve sponsorship signage at Ross Park as per proposed signage locations list.
REPORT
1. BACKGROUND
Council received a letter from FICA dated 6 February 2020 (attachment A) regarding a sponsorship proposal for naming rights at the Ross Park Soccer.
The MGA Insurance Brokers League Sponsorship Proposal letter to FICA has been included as attachment B.
2. DISCUSSION
Endorsement would enable FICA to use the sponsorship money to offset costs to facilitate a season. The proposed signage locations are as follows:
PROPOSED SIGN DESCRIPTION RECOMMENDED BY COUNCIL LOCATION OFFICERS
Undoolya Road Fence 3 x signs fitted to fence Recommended that only 1 sign to be fitted to the fence Clubroom 1 x sign on new change rooms facility Not recommended as aesthetically does not suit the flow of the building design Shed 1 x sign on storage shed Recommended Half Way Line 1 x sign on moveable post Recommended Compound Fence 1 x sign Recommended between Ovals
The following attachments are for information: ∑ MGA Signage Proposal Locations (attachment C) ∑ MGA Signage Proposal Pictures (attachment D)
90 Ordinary Council Meeting - Monday 24 February 2020 - Reports of Officers
Report No. 25 / 20 cncl
3. POLICY IMPACTS
All projects relate to and reflect the appropriate policies and components of the Alice Springs Town Council Strategic Plan 2018 - 2021. Objective 2: A great place to live 2.2: Community life, promoting a healthy, vibrant culture 2.2.1: Provide sport, recreation and leisure opportunities, which maximise social capital
4. FINANCIAL IMPACTS
Recommended clauses in the endorsement of Council: ∑ FICA must provide engineers certification of signage installation ∑ All maintenance is the responsibility of FICA ∑ Should the signs experience any vandalism, the repairs are the responsibility of FICA ∑ Signs are to be removed after the expiry of deal between FICA and MGA
The installation, on-going maintenance and removal of the signage is at no expense to Council
5. SOCIAL IMPACTS
The endorsement of the proposed signage proposal may encourage other sporting organisations to request the same approvals
6. ENVIRONMENTAL IMPACTS
The environmental impacts of the projects will be minimal
7. PUBLIC RELATIONS
The proposal will assist FICA to offset seasonal soccer expenses
8. ATTACHMENTS
Attachment A: FICA Letter to Council Attachment B: MGA Insurance Brokers Sponsorship Proposal to FICA Attachment C: MGA Signage Proposal Locations Attachment D: MGA Signage Proposal Pictures
Scott Allen DIRECTOR TECHNICAL SERVICES
91 Ordinary Council Meeting - Monday 24 February 2020 - Reports of Officers
ATTACHMENT A
06.02.2020
Scott Allen Alice Springs Town Council
Dear Scott
Football in Central Australia has been approached by MGA Insurance with a proposal of sponsorship for a fixed period of 3 years.
As an association, FICA has supported local business, at times at odds with Football NT who prefer the use of Top-End suppliers for the entire NT branch of our sport.
FICA discussed the MGA Proposal with FNT late last year, and after initial misgivings, has permitted FICA to proceed with negotiations.
We now request that Council consider this proposal.
Sponsorship offers are few and far between – the Alice Springs Region is Sports-heavy, and our sport is but one of many that fight for each dollar/ discount/gift offered by local business.
Our participation is strong, but has waned in recent times due to uncertainty with FNT, and the rise of AFL.
AFL is in an enviable position. The dollar flows down from the top tier. In our Sport, the top tier vies for competition on the international stage, and Grass Roots is often the casualty. Things seem to be improving somewhat, but Alice Springs is inevitably the last to benefit due to our location.
It is with utmost respect that FICA petition Council to consider the proposal of sponsor ship.
I have attached documents of discussion with FNT, MGA and Bushcraft.
FICA waits council’s response.
Sincerely,
Allison Huhs President Football in Central Australia
PO BOX 4404 ALICE SPRINGS NT 0871
92 Ordinary Council Meeting - Monday 24 February 2020 - Reports of Officers
ATTACHMENT B ALICE SPRINGS OFFICE www.mga.c0m Level I I 7-19 Hoarley Street Alice Springs NT 0870 PO Box 8320 Alice Springs NT 0871 Phone; (081 8958 8250 Fox: (08) 8953 0358 With a NationaI Network of offices throughout Australia
18th September, 2019
To the FICA President,
RE: LEAGUE SPONSORSHIP PROPOSAL
We write with a proposal that we would like you to consider regarding sponsorship of the Alice Springs Central Australian Football League.
As part of our commitment to sport in Alice Springs, and as a company that has a long standing interest and investment in football in particular, we would like to sponsor your Association. Please see our offering below:
Ptatinum Sponsorship - 55.000 + GST per annum for a fixed three vear period Alice Springs Football in Central Australia Association
Naming Rights for the association - "MGA lnsurance" Alice Springs Football Competition Naming rights to A Grade Competition - "MGA lnsurance" A Grade Football Competition Prominent Signage at Ross Park Oval (to be negotiated) ln all media publications and radio, football will be referred to as the "MGA lnsurance" Alice Springs Football Competition Media exposure - Weekly media coverage in Centralian Advocate Newspaper during the footballseason including 7 a side with the league referred to in allarticles as the "MGA lnsurance" Alice Springs Football Competition Sponsors name or logo displayed on the FICA website and Facebook Page. Sponsors name or logo on all Alice Springs Football representative shirts worn by all players and officials at lnterstate Competitions Sponsors name or logo on all Alice Springs Football Umpire & Lines Persons Shirts
Please consider the above and come back to us at your earliest convenience. Signage in particular may take some time to finalise and if the Association is agreeable to our proposal, we would like to get started on drafting same in plenty of time to start the 2020 season.
We have supported the league at a club level for some years now with strip and kit for the juniors, and will continue to do so.
As a long standing and respected business in Alice Springs, we really feel that this partnership will be beneficial to all involved and will raise both profiles accordingly.
We look forward to hearing from you in due course.
Yours Sincerely ,dr{f Rebecca Farrell Director - MGA lnsurance
austb^rokers 93 Ordinary Council Meeting - Monday 24 February 2020 - Reports of Officers ATTACHMENT C competitionsth From: Rebecca Farrell Hi Allison, Thank you so much for taking the time to meet with me today regarding the signage for Ross Park. As discussed, if you could please seek Council approval for the following we can get the ball rolling once we have quotes from Brushcraft: • Undoolya Rd fence (inside the pitch) - 3 x MGA steel signs • Clubrooms – 1 x MGA steel sign • Shed – 1 x MGA sign in middle section of shed • Half Way Line – 1 x MGA sign to be positioned here on a moveable goal post • Compound fence between A & B Grade pitches – 1 x MGA steel sign Let me know if you need further at this stage. We can always forward them the proofs from Brushcraft when they come in as well. If you can forward me FICA’s bank details I’ll get that sponsorship transfer done as well. Have a good week and see you on the 4th Feb.! Cheers Rebecca Farrell | Branch Manager Dip (Ins Brok) Master of Business Administration (MBA) Alice Springs Office Level 1, 17-19 Hartley Street Alice Springs NT 0870 PO Box 8320 Alice Springs NT 0871 P: 08 8958 8252 | M: 0413 695 645 E: [email protected] | W: www.mga.com MGA Insurance Brokers Pty Ltd ABN 29 008 096 277 AFSL 244601 Offices Australia Wide RF & JB Insurance Services Pty Ltd - Authorised Representative No: 459195. Corporate Authorised Representative of MGA Insurance Brokers Pty Ltd. Please click here to view the Financial Services Guide. MGA supports Allkids, Variety and the Royal Flying Doctor Service of Australia along with a number of other charities through the MGA Whittles Community Foundation. For more information please visit: www.mgawhittlesfoundation.org.au This email is intended for the named recipient only. The information contained in this message may be confidential, or commercially sensitive. If you are not the intended recipient you must not reproduce or distribute any part of the email, disclose its contents to any other party, or take any action in reliance on it. If you have received this email in error, please contact the sender immediately, and please delete this message from your computer. 1 94 Ordinary Council Meeting - Monday 24 February 2020 - Reports of Officers ATTACHMENT C 95 Ordinary Council Meeting - Monday 24 February 2020 - Reports of Officers Agenda Item 14.4.2 Report No 26 / 20 cncl TO: ORDINARY COUNCIL MEETING - MONDAY 24 FEBRUARY 2020 SUBJECT: LANEWAY CLOSURE - FOGARTY STREET AUTHOR: KAITLYN WEEKES - PROJECT ADMINISTRATION OFFICER EXECUTIVE SUMMARY This report is submitted to Council in regards to the proposed temporary closure of the Fogarty Street laneway adjacent to Lot 1601 Fogarty Street. IT IS RECOMMENDED 1. That Council approves the closure of the Fogarty Street laneway adjacent to Lot 1601 Fogarty Street. 2. That all costs associated with the construction and maintenance of the gates is born by the applicants. 3. That the laneway remains under the control of the Alice Springs Town Council. REPORT 1. BACKGROUND An application was received from residents of commercial premises adjoining the laneway adjacent to Lot 1601 Fogarty Street to close the laneway and place a gate at each end. If this was to occur, the laneway would be treated as an easement allowing access for Police, Fire and Emergency services as well as the Alice Springs Town Council. Image: Courtesy of nrmaps.nt.gov.au 96 Ordinary Council Meeting - Monday 24 February 2020 - Reports of Officers Report No 26 / 20 cncl 2. DISCUSSION An application was received in 2009 from residents of commercial premises adjoining the laneway adjacent to Lot 1601 Fogarty Street. (Refer to Attachment A). Extensive public support was received however the application was unsuccessful as the laneway was classified as stormwater easement and cannot be permanently closed The residents have now asked for the application to be reopened. (Refer to Attachment B). The new application is to stop access through the laneway with the exception of Emergency services and the Alice Springs Town Council and closure methods in this application will ensure it does not impede stormwater flow. Reasons for the closure include: • Decreasing opportunistic vandalism and break-ins • Lessening of anti-social behaviour through night time hours • Reduction of graffiti on both businesses • Reduce the movement corridor via the laneway • Reduce anti-social behaviour along the top of the drain • Public safety The Technical Service Department support the closure of the laneway adjacent to Lot 1601 Fogarty Street as long as the applicants do the following: • Gates installed to ASTC Technical Services standards • Design of gates to allow water flow through during heavy rain events • Gates to be opened during working hours • Gates to be closed during non-working hours • Opening and closing of gates to be the responsibility of applicants • Locks are the responsibility of the applicants • Keys to be provided to Emergency Services and Council for emergency access • No construction or excavation within the laneway • No obstructions within laneway (shipping container, etc.) • Maintenance of the laneway to be the responsibility of the applicants All costs associated with the construction and maintenance of the gates is born by the applicants, the Laneway will still remain as a laneway under the control of the Alice Springs Town Council. 3. POLICY IMPACTS All projects relate to and reflect the appropriate policies and components of the Alice Springs Town Council Strategic Plan 2018 - 2021. Objective 1: A dynamic community 1.1.2: Promote community engagement, cohesion and safety 4. FINANCIAL IMPACTS There will be no cost to Council 97 Ordinary Council Meeting - Monday 24 February 2020 - Reports of Officers Report No 26 / 20 cncl 5. SOCIAL IMPACTS Reduce anti-social behaviour in and around the laneway. 6. ENVIRONMENTAL IMPACTS The laneway closure will have minimal environmental impacts 7. PUBLIC RELATIONS Some pedestrians that utilise the laneway as a thoroughfare may have some concerns. Most of the residents will be happy with the laneway closure. 8. ATTACHMENTS Attachment A: Application to close laneway from 2009. Attachment B: Letter from resident. Kaitlyn Weekes PROJECT ADMINISTRATION OFFICER Scott Allen DIRECTOR OF TECHNICAL SERVICES 98 Ordinary Council Meeting - Monday 24 February 2020 - Reports of Officers ATTACHMENT A Ashley and Kathleen Whear “Ironwood Trust” PO Box 8976 Alice Springs, N.T. 0871 08 89521712 b/h 08 89522664 a/h [email protected] 28/7/09 Ref; lot no. 1601, 20 Fogarty St, Alice Springs. To the Alice Springs Town Council. Dear sir, My name is Ashley Whear, I write to you on this occasion in reference to the lane that is adjacent to the southern boundary of lot no. 1601, 20 Fogarty St. My Family Trust is the owner of this property and I am the owner of the business that rents and operates from that premises, Country Diesel Maintenance Pty Ltd. We have in the past six and a half years been exposed to, a large amount of impact from the adjoining lane. As a result of the continual and ongoing instances of antisocial behavior, I am putting to you this proposal to have this lane closed to stem the flow of foot traffic through this lane in an effort to try and limit or eliminate the amount of exposure we have to this kind of behavior. My proposal is; To have the lane closed at each end gated and fenced suitably to stop the flow of foot traffic through the lane, the drain, the rail yard and the new tourist walkway. To purchase this entire lane from the council and add this land area to lot 1601 (or as an easementif required) I will also consider any other terms that the council feels it would need to impose to allow this lane to be closed and added to lot 1601 or converted to an easement onto lot no.1601 This will then reduce the out of sight antisocial behavior that is currently happening behind our yard and hopefully will reduce the impact on the businesses in our area. I have documented some of the occurrences here to validate my claim and to indicate the level impact that we face monthly, weekly and sometimes daily. My reasons are as follows, We purchased this property in Dec 2002 and immediately felt the impact of the passers by that regularly use the lane as a short cut between the Elder St. area and the town centre. The passers by walk down the lane then down a steep embankment, next to a concrete culvert, into the large storm water drain and across behind the Norforce Base into the rail yard and around the fence into town. This drain was never intended as a walk way and is not safe or suitable as such. Soon after we bought this property we erected a large iron and barbed wire fence for security and as a barrier from the passers by. We have a tenant who lives in our caretakers flat on lot 1601 who has experienced a huge amount of anti social behavior in the past years. We have experienced a very wide range of incidents and occurrences that are far too many to list here. I have listed only a few. In the drain behind our property we regularly experience the sounds of people yelling, screaming, fighting and drunkenness. We have witnessed various levels of violence and have had to call the police on more than one occasion. I have seen men beating women and people dragging their children by the hair through the drain. On one occasion I heard a women screaming for some time, I left my workshop and attended the scene to find a women laying upside down in the concrete culvert at the end of the lane leading into the drain. She had fallen down the culvert among broken glass and was bleeding and holding her leg 99 Ordinary Council Meeting - Monday 24 February 2020 - Reports of Officers and screaming as if it was broken; when I tried to help I was chased off by a man with a stick. The immense screaming went for almost 1 hour until it faded into the distance. This was not only disruptive to my staff but also very disturbing as well. There is regularly small drinking parties held in that drain at night and Norforce had a large flood light installed on the western wall of their shed to light up the area to stop people from gathering at night. We have on several occasions found used hypodermic needles thrown over our back fence and landing near our wash bay area, an area daily traversed by my staff. I personally had to dispose of them as a hazardous waste substance. We have witnessed several people urinating and/or defecating against our back fence and had to suffer the stench that is associated with that kind of behavior. The tenant in our caretakers flat has recorded many incidences of bad behavior and has reported to me a great number of times the goings on that occur in the lane and drain at night and in the day time. He has called the police on more than one occasion and has confronted a man trying break-in after jumping the lane fence into his yard. He has also compiled a list of occurrences. The design of the embankment and culvert at the drain end of the lane is not conducive to or in any way safe for foot traffic. It is not even suitable for vehicular traffic. To make it so would be very expensive at to no end. The Alice Springs Police Task Force had a motorcycle accident at that very point and the rider was injured. Officer Chris Brand did a report on that lane to drain access point and deemed it unsafe to use as vehicular access. I have not seen that final report. There is a seemingly never ending supply of rubbish left in the drain that accumulates until we have had enough rain to relocate it to the Todd River. I was in the habit of cleaning that drain every month or so but have since tired of it as a seemingly endless task. A site inspection or call to the council workers who clean the rubbish from the drains will quickly confirm this statement. We have had goods stolen from our yard we suspect from entry over the lane/drain fences. One small generator was taken from our yard; this was reported to the police. We have had vehicle windows smashed from stones thrown over the back fence and have had people enter our yard and the yard of our caretakers flat via the lane fence. On 5 separate occasions we have had fires deliberately lit against our fence on the lane and drain sides, on all bar one occasion we have been present when they were lit and managed to fight these fires ourselves to avoid costly damages to fences and potentially buildings as well. The other occasion required the replacement of fence sheets. We have graffiti on our fences continually, luckily it is not visible to our customers or that would be an ongoing expense to us as well. It is clearly visible to the Ghan train passengers The path taken by the passers by traverses the drain, into the rail yard and around the outside of the George Crescent industrial estate. The occupants of the rail terminal and rail yard, Great Southern Rail, Freightlink and Pacific National have expressed concern to me about the foot traffic through their yards, the antisocial behavior and the unsightly impact towards the newly arriving tourists on the Ghan Train. They have agreed that any efforts to stem the flow of unwanted travelers through their yard would be welcomed by them as well. They have discussed with me the possibility of erecting a fence along their southern boundary to try and deter travelers from passing by the rail terminal via the drain. This was not a viable option as long as the lane in question remains open. In addition to that the closure of this lane would also stem the flow of unwanted foot traffic towards the newly opened tourist pathway from the Larapinta Drive to the Ghan Terminal. I am sure that the council would see the benefit in protecting those newly acquired assets. Norforce, in George Crescent, is our closest neighbor to the Eastern side. In past years, my discussions with several of our local Norforce officers have indicated to me that this kind of behavior has been occurring for quite some time. Prior to 2002 Norforce installed a large flood light that shines into the drain with the intention of lighting up the area directly behind their main shed to stop the gathering of people at night and to curtail the antisocial behavior. That light has been burning for more than 6 years. I believe, from what the Norforce people have told me, that it has had some effect. 100 Ordinary Council Meeting - Monday 24 February 2020 - Reports of Officers It is obvious that certain people have a need to traverse from the Elder St area to the town centre and back again. That need will, no doubt, always remain. The path through this lane, very unfortunately, forms a part of a natural desire line between the two locations. However the path taken through the said lane/drain is not a safe path and was never designed for or intended to be used as a short cut for foot traffic to and from town. It is my intention that by having this lane closed it will encourage the use of the properly designed footpaths and carriageways for their intended purposes (i.e. Larapinta Drive). It may also, by breaking the routine transfer of people through this passage, eliminate the habitual anti social behavior and general impact around this area that has been happening for quite some time. By doing this we will also make it safer for those who chose to walk the journey to town and back by forcing them to use the correct paths. All of the above accounts have been witnessed by me, my tenant, or by various members of my staff and or customers. I welcome a site inspection at any time that can be mutually arranged. There has been in recent times a strong precedence’s set in the closure of various lanes around our town for similar reasons. I believe that the closure of this lane will in general benefit our area, improve the visual aspect for our newly arriving tourists on the Ghan Train, create a safer path for travelers to town and back, do away with the bad behavior that we have been witnessing, and will not disadvantage the wider community. If my proposal is accepted it will still allow access for the fire, essential and emergency services, which is what the lane was initially intended for. Other businesses have also been affected, particularly those close to the lane. I have the support of the surrounding businesses and have provided letters and contact names to support my claim. I have also provided other supporting documents as evidence to support my claim. I have completed your application form and have complied with all of the terms within. I have provided the necessary forms completed and signed and have also provided the application fee as requested. Please consider my proposal seriously and contact me if you have any further queries or would like to arrange a site visit or meeting. I look forward to your reply. Yours truly Ashley Whear Below is some contact details of people and businesses that will support my claim. I urge you to make contact with these people, I am sure that you will experience similar points of view to what I have mentioned here within. Master Tech Automotive Kidman st. Contact Bruce Hunter 89529595 Great Southern Rail Owners of the Alice Springs Ghan Train (Directly across the drain to the North from lot 1601) Contact Yvonne Lamotte, Darwin, 89474480 Serco Sodexho Operators of the Alice Springs rail terminal Wayne Davison 0439846517 Pacific National and Freightlink Site Manager, rail yard handling facility John Maidman, 89531992 101 Ordinary Council Meeting - Monday 24 February 2020 - Reports of Officers Leighton Constructions 2 Kidman St (Next door to the West of lot 1601) Contact Greg Hicks, 89555817 Norforce Alice Springs, (Directly across the drain to the East from lot 1601) Contact, Sgt Paul Millin, George Cresent, Alice Springs Unit Phone 89510011 Doug Peers 20a Fogarty St, (He is the former tenant in the caretakers flat) Contact 89536080 ah, 89528009 bh Paul Guerin, A former Santos Staff member who has witnessed the kind of behavior we have experienced. Contact 89523231 ah Paul Magann, current and long standing staff member of Country Diesel Maintenance. Phone 89521712 bh, 0407195833 Stephen Cann, former staff member of Country Diesel Maintenance. Phone 89521712 bh. 0428850255 Chris McCormack Owner of Alice Springs Auto Wreckers George Crescent 89523736 KC Auto Electrics, Kidman St Ken Callanane 89530541 0408897860 Richard Kleeman 18 Fogarty St 0418897312 102 Ordinary Council Meeting - Monday 24 February 2020 - Reports of Officers Reference; lot 1601 I ______of ______fully support the closure of the lane adjacent to lot 1601 in Fogarty st. Signed ______ Date ______ Contact No. ______ Notes ______ 103 Ordinary Council Meeting - Monday 24 February 2020 - Reports of Officers ATTACHMENT B Ashley and Kathy Whear Lot 4993, Heenan road Alice Springs NT 20 Fogarty St On behalf of “The Ironwood Trust” 0408897303 10/02/2020 Ref; Lot 1601 Alice Springs adjacent lane closure. In reference to the closure of the laneway adjacent to Lot 1601 Alice Springs, I propose that this lane is to be closed permanently due to the continuous and increasing effects of anti-social behaviour. My proposal is to close this lane and my company will make use of the land as additional yard space and storage area. My proposal is to gate each end of the lane and treat the land as an easement still allowing access for Police, Fire and Emergency services and Town Council. For the use of the land we would be happy to pay all the costs included in closing the lane and would be responsible for the future maintenance of such land and fencing. We would also be happy to purchase the land if that is what is required History Our family Trust (“The Ironwood Trust”) purchased this property (lot 1601) in Dec 2002, immediately we were impacted with the antisocial behaviour that resulted from being adjacent to the lane and drain. In the ensuing years we experienced a lot of unacceptable behaviour, so much so that in July 2009 I applied to have the lane closed. I have provided a copy of the original supporting letter to that application please read this letter and consider the following statements. Despite the fact that I had extensive public support, My application was not successful and the lane remained open to public traffic, further exasperating the problem. Since that time we have experienced and witnessed literally 100’s of individual events taking place in the lane and drain including but not limited to, drunkenness, drinking parties against our fence and under the shade of the now established rain trees , bashings, people screaming, children being dragged by their hair through the drain, verbal abuse, physical abuse, arson 104 Ordinary Council Meeting - Monday 24 February 2020 - Reports of Officers setting the drain and lane grass on fire (this has happened too many times to count), urination and defecation, people scaling our fence and accessing our yard illegally inside and outside business hours, unauthorised entry after hrs as captured on our cctv cameras, Police have attended and searched our yard for their assailants in the late hours of the night, smashed windows in Country Diesel and customer vehicles, smashed glass on our roof top solar system from rock throwing, Etc. Etc. The extent of this behaviour has gradually escalated over the past years and has certainly increased at a greater rate more recently. Quite simply this path is not safe or suitable for regular foot traffic and has a long history of harbouring antisocial behaviour. This lane/drain is a crime haven and needs to have the access to it restricted. Therefore, I propose once again that the laneway is closed and left as a service easement, maintaining gate access for service personal and emergency services if required. I would maintain the fencing and land at my own cost I look forward to your reply Signed Ashley Whear 105 Ordinary Council Meeting - Monday 24 February 2020 - Reports of Officers Agenda Item 14.4.3 MEETING MINUTES OF THE ENVIRONMENT ADVISORY COMMITTEE HELD ON MONDAY 3 FEBRUARY 2020 IN THE ALICE SPRINGS TOWN COUNCIL - ANDY MCNEILL ROOM PRESENT Mayor Damien Ryan Councillor Marli Banks Councillor Eli Melky (Chairperson) Councillor Catherine Satour Mr Rod Cramer - Rural Area Association Mr John Gaynor - Dept. Environment Natural Resources (arrived at 4:56pm) Mr David Koch - Community Member Dr Judith Lovell - Community Member Mr Tierneigh Parnell - Youth Member Mr Alex Read - Arid Lands Environment Centre Mr Peter Somerville - Dept. Infrastructure, Planning and Logistics Dr Kate Stevens - Land for Wildlife OFFICERS IN ATTENDANCE Mr Robert Jennings - Chief Executive Officer Mr Scott Allen - Director Technical Services Mr Takudzwa Charlie - Acting Director Technical Services Ms Charlotte Klempin - Environment Officer 13th Alice Springs Town Council Environment Advisory Committee Attendance List 2018/2019 9 0 0 9 0 1 2 2 1 2 t r g b n c p u e u O A J F A 7 6 1 3 6 Mayor Damien Ryan ✓ ✓ ✓ Deputy Mayor Paterson ✓ Councillor Glen Auricht ✓ Councillor Marli Banks ✓ A ✓ Councillor Eli Melky ✓ ✓ Councillor Catherine Satour ✓ ✓ Rod Cramer ✓ A ✓ John Gaynor ✓ ✓ ✓ Kate Stevens ✓ A ✓ David Koch ✓ A ✓ Judith Lovell ✓ A ✓ Martin O’Neill A ✓ A Peter Somerville ✓ A ✓ Tierneigh Parnell ✓ ✓ ✓ Alex Read ✓ ✓ ✓ ✓ Attended ✓ proxy Proxy attended in place of committee member A Apology received -- No attendance and no apology recorded Not a member of the Committee at this time The meeting opened at 4:30pm 106 Ordinary Council Meeting - Monday 24 February 2020 - Reports of Officers EAC 03.02.2020 1. APOLOGIES Mr Martin O’Neill - PowerWater Mr Oliver Eclipse - Manager Regional Waste Management Facility Ms Stephanie Dominguez - Executive Assistant (completed minutes via audio) 2. CONFLICT OF INTEREST Nil 3. CORRESPONDENCE Nil 4. MINUTES OF PREVIOUS MEETING 4.1 Unconfirmed Minutes of the Previous Meeting held 7 October 2019 RESOLVED: That the minutes from the Environment Advisory Committee meeting held 7 October 2019 be confirmed as a true and correct record of the proceedings. Moved: Councillor Satour Seconded: Alex Read CARRIED 4.1.1 Community Garden - Business Case - Mayor Ryan Mayor Ryan requested an update on the Action in regard to the Community Garden Business Case. The Chief Executive Officer advised he met with Bruce Simmons from the Community Garden and as a result Officers had taken action on some recommendations from Bruce and therefore this item had been resolved. 5. BUSINESS ARISING FROM PREVIOUS MINUTES 5.1 Soil erosion and mitigation concepts - Director Technical Services The Director Technical Services advised that a couple of meetings had taken place, and the potential magnitude of the project had been exposed as a result. The Director advised that Terms of Reference for the Soil Erosion group were being determined, and Council would provide further updates at a future meeting. 5.2 Total Emissions Baseline for RWMF - Director Technical Services The Director Technical Services advised that he hoped to provide the total emissions baseline figures at the next meeting. 5.3 Kerbside Recycling Reserves - Director Technical Services The Director Technical Services advised that Council had put aside $100,000 in reserves for Kerbside Recycling. 5.4 Proposal to align the EAC to ASTC Strategic Plan - Alex Read Alex Read reported on a proposal to align the functions of the Environment Advisory Committee (EAC) to Council’s Strategic Plan to provide positive and substantial progress on the environmental commitments of Council. Alex Read referred to Objective 3 from the Alice Springs Town Council 2018-2021 Strategic Plan and proposed to amend the EAC Charter to clarify the purpose of this Committee and proposed that the EAC develop more in depth indicators against Council’s objectives. 107 Ordinary Council Meeting - Monday 24 February 2020 - Reports of Officers EAC 03.02.2020 Alex enquired if the Strategic Plan had a reporting mechanism. The Chief Executive Officer responded, advising that yes Council did have a reporting mechanism which included Council’s Annual Report and Officers were in the process of revising the Strategic Plan to determine if better reporting measures could be implemented such as quarterly or half yearly reporting. A report in regard to this will be presented to Council for consideration. The Chief Executive Officer outlined the relationship between Council, the Advisory Committees and Officers and suggested a potential way forward was for Council to identify specific items for the Committee to provide advice on. Councillor Banks enquired if the Charter for this Committee had been reviewed. The Director Technical Services advised that it was included in the over-arching review of all Committee Charter and Terms of Reference documents that was currently being undertaken by the Manager Governance. John Gaynor entered the room at 4:56pm Rod Cramer enquired if the EAC would be involved in the process of reviewing this Committee’s Charter. The Chair advised it was expected that the Charter would be returned to this Committee for feedback, this process aligning with historical practice. The Committee was provided a copy of the Environment Advisory Committee - Charter (Endorsed 25 February 2019, Resolution No: 20208) in the papers for this meeting. The Chair suggested the agenda Item ‘Updates from the Chair’ be returned as an agenda item for items to be reported back to this Committee from Council. Action: ‘Updates from the Chair’ to be included as a regular item on the Environment Advisory Committee Agenda. Action: Alex Read to meet with the Chief Executive Officer and Director Technical Services in regard to the proposal of aligning the Environment Advisory Committee to the ASTC Strategic Plan. 6. DEPUTATION Nil 7. LAND 7.1 Department Environment Natural Resources (DENR) Report Mr John Gaynor, Regional Director Southern Region Lhere Mparntwe - Todd and Charles Rivers Management Strategy John Gaynor reported as part of the Lhere Mparntwe - Todd and Charles Rivers Management Strategy the department had outsourced the development of a fire management strategy to Arid Edge. He reported progress was going well, and Arid Edge would be looking to meet with individual stakeholders including Alice Springs Town Council in the coming months. The aim would be to establish a standard operating procedure for management of fires in the river, and guidelines on how fire prevention can occur around the bases of trees, particularly in regard to sacred sites. John reported the Implementation Advisory Group met for the first time in December 2019, and will meet again in February and then quarterly. He noted the primary role of this group was to: 108 Ordinary Council Meeting - Monday 24 February 2020 - Reports of Officers EAC 03.02.2020 ∑ develop a monitoring and evaluation framework to be able to assess progress against the Management Strategy, ∑ to receive updates and provide advice to agencies on work that is being completed in the river, and ∑ to provide advice to Government about where the priorities should be in regard to the care and protection of the river. Todd River Basin John Gaynor reported recent rains would have provided only a minor recharge to the Todd River Basin and noted the bores that the Alice Springs Golf Club accesses were particularly low. He reported at a meeting of the Todd River Basin Working Group, discussion surrounded issues that the Golf Club is currently experiencing, and what options they have to improve their water efficiency and exploring the option of access to other bore sites. John noted that 53ml of rainfall was recorded at Wigley’s Waterhole and 28ml was received in town. The impact of this rainfall on the Todd River Basin can be assessed in the coming weeks. He noted the May 2019 river flow resulted in a 15cm recharge for the Todd River Basin. Mayor Ryan enquired where the rainfall gauge for the Wigley’s and Town rainfall figures were obtained from. John responded advising that there were gauges located at Bond Springs, Wigley’s Waterhole and in town near Anzac Oval. John noted the figures were recorded for rainfall received between night of the 29 January and when the rain stopped on the 2 February 2020. Councillor Banks enquired what strategies Council and this Committee can adopt to plan for dry periods and to minimize water usage. John responded, advising the Alice Springs Water Advisory Committee will be reconvened in the coming months to review data for the water control district and establish sustainable yield. He noted the Town Basin Water Availability Group worked to identify ways that water that is currently being extracted out of the basin can be used and ways to maximize the lifespan of the town basin during extended dry spells. John enquired if the sand mining work that had been done near Taffy Pick crossing was undertaken in regard to flow. The Director Technical Services responded advising Council had an AAPA certificate to clean out the area to avoid debris getting trapped. He noted this location, north of Wills Terrace and north of Schwartz crescent had been cleared. Tierneigh Parnell enquired which level of Government controlled restrictions on private water usage in the Territory and at what level would these be imposed. John responded, advising that Power & Water were responsible for demand management and would advise the Northern Territory Government if water restrictions were necessary and when. The Committee noted the deputation from Adam Davis from Power & Water held in November 2018 and discussed current circumstances that may warrant an update from Power & Water. Judith Lovell requested an update on this presentation. The Committee request an update from Martin O’Neill at the next Committee meeting. Action: ∑ Executive Assistant Technical Services to distribute the November 2018 Power and Water presentation to Committee Members. ∑ Council to request an update to this presentation from Martin O’Neill. 109 Ordinary Council Meeting - Monday 24 February 2020 - Reports of Officers EAC 03.02.2020 7.2 Community Garden Alex Read noted there was nothing significant to report for this meeting. 7.3 Feral Animals – Environment Officer Number of cats trapped vs traps loaned out per year by ASTC 350 Traps Loaned Out Cats Trapped 300 300 287 276 250 266 239 245 229 227 200 194 150 164 100 50 0 2015 2016 2017 2018 2019 Figure 1. Number of cats trapped and traps loaned out per year by the Alice Springs Town Council. Kate Stevens noted that one Land for Wildlife member had trapped 12 cats over the course of three months. 8. TRANSPORT Nil 110 Ordinary Council Meeting - Monday 24 February 2020 - Reports of Officers EAC 03.02.2020 9. ENERGY 9.1 Solar Energy use from ASALC, Civic Centre, Depot, Library and RWMF Monthly Grid Supplied Energy (kWh) 40000 35000 30000 25000 ) h W k 20000 ( y g r 15000 e n E 10000 5000 0 Jan-14 Jul-14 Jan-15 Jul-15 Jan-16 Jul-16 Jan-17 Jul-17 Jan-18 Jul-18 Jan-19 Jul-19 Civic Centre Depot RWMF Library Figure 4. Monthly grid-supplied energy (kWh) for the Civic Centre, Depot, Library and RWMF ASALC Monthly Grid Supplied Energy (kWh) 180000 160000 140000 120000 ) h W 100000 k ( y g r 80000 e n E 60000 40000 20000 0 Feb-14 Aug-14 Feb-15 Aug-15 Feb-16 Aug-16 Feb-17 Aug-17 Feb-18 Aug-18 Feb-19 Aug-19 Figure 5. Monthly grid-supplied energy (kWh) for the ASALC. Note drop in energy use indicate pool closure. 111 Ordinary Council Meeting - Monday 24 February 2020 - Reports of Officers EAC 03.02.2020 Total Energy Consumption and Solar Power Generation from Five Council Facilites 250,000 100% 90% 200,000 80% 70% ) 150,000 60% h W k 50% ( y g r 100,000 40% e n E 30% 50,000 20% 10% 0 0% 4 5 6 7 8 9 4 5 6 7 8 9 1 1 1 1 1 1 1 1 1 1 1 1 ------l l l l l l n n n n n n u u u u u u a a a a a a J J J J J J J J J J J J Total energy consumption Grid Energy Solar % Solar Figure 6. Total energy consumption, grid supplied energy and solar energy produced for five individual Council facilities. The graph also shows Greenhouse Gas emissions avoided through the use of solar power (red). The Environment Officer clarified that the solar marked in red in Figure 6 is the solar produced and equivalent to the greenhouse gas emissions abated. 10. WATER Nil 11. WASTE AND RECYCLING 11.1 Regional Waste Management Facility (RWMF) - Manager RWMF Total Waste: Total Waste MINUS clean fill collected at the Regional Waste Management Facility (RWMF) for July 2019 to December 2019 was 17,056.82 tonnes. In July 2019 to December 2019 8,779.24 tonnes of clean fill was collected. Total Recycled: Total Recycled material for July 2019 to December 2019 period was 8,260.35 tonnes. Percentage Recycled: Total percentage of materials recycled between July 2019 and December 2019 is 48.428%. In July 2018 to December 2019 2.9% was recycled. 112 Ordinary Council Meeting - Monday 24 February 2020 - Reports of Officers EAC 03.02.2020 July 2018- July 2019- December 2018 December 2019 Tonnes Tonnes Tonnes Tonnes IN OUT IN OUT Animal Carcass 6.00 5.49 0.00 Asbestos 388.94 314.39 0.00 Building Material 52.92 0.00 49.16 Cardboard & Paper 167.67 289.31 120.64 Chemicals 0.00 0.00 Clean Fill 6,458.09 8,779.24 2,463.34 Concrete 1,065.05 110.00 1,254.74 3,472.20 Container Deposit 0.00 22.53 Council Supported 3.24 0.00 0.00 Demolition Materials 2,802.93 2,402.04 0.00 Domestic Bins 3,471.88 3,442.78 0.00 Drop off Zone* (Shop) 70.06 0.00 61.14 Electronic waste 28.14 10.00 48.92 13.52 Glass ** 51.91 8.76 59.34 59.62 Green Waste 1,270.69 733.55 1,079.26 186.68 FOGO .80 Household Goods 29.21 0.00 42.80 Liquid Waste 578.78 550.37 0.00 Mattresses 28.65 1.32 90.98 0.00 Metals *** 362.33 252.77 786.54 Mixed Waste **** 5,458.51 6,876.11 0.00 Timber & Pallets 316.14 12.57 381.20 981.06 Tyres 6.62 9.12 0.32 Total 22,465.57 464.64 25,836.06 8,260.35 Total minus clean fill 16,007.48 17,056.82 Percentage recycled 2.90% 48.428% Table 1. Breakdown of items and recycled material through the weighbridge displayed as yearly accumulated data for the 2017/2018 and 2018/2019 financial periods Key: * Drop off Zone – Goods dropped off by the Public at the Rediscovery Shop ** Glass categories *** Metal categories - include other categories (e.g. whitegoods etc.) **** Mixed Waste - includes other categories (e.g. confidential burial; food surrender; transfer station, general waste; street clean Cardboard: Month Total Cardboard December 2019 0 Tonnes July 2019 to December 2019 120.64 Tonnes Income received from cardboard (December) Total $50.00/tonne $ 0 The Manager Technical Services advised that in December 2019, Council did not send out any cardboard for processing. 113 Ordinary Council Meeting - Monday 24 February 2020 - Reports of Officers EAC 03.02.2020 Mayor Ryan enquired how much it cost Council to send the products out for recycling to earn the amount of income that had been received. The Manager Technical Services took the question on notice. Action: Manager Technical Services to report on all costs associated with processing the cardboard. Steel: Month Total Steel December 2019 15.58 Tonnes July 2019 to December 2019 786.54 Tonnes Income received from Steel (December) Total $50.00/ tonne $779.00 11.2 Recycling Initiatives - Environment Officer Recycling Initiative Item Amount Close The Loop Printer cartridges 9.1 kg Mobile Muster Mobile phones 1.25 kg MRI Household batteries 15.4 kg The total weight annually of recycled printer cartridges, mobile phones and household batteries collected at the Regional Waste Management Facility. ASTC Recyling Initiatives 2018-2019 350 314.95 2018 300 2019 250 ) g k ( 200 t h g i e 150 W 100 83.5 51.85 38.9 50 2.58 11.6 0 Printer Cartridges Mobile Phones Batteries Figure 7. The total weight of printer cartridges, mobile phones and household batteries collected during 2018- 2019 at the Regional Waste Management Facility. 114 Ordinary Council Meeting - Monday 24 February 2020 - Reports of Officers EAC 03.02.2020 The number of fluorescent light tubes recycled annually at the Regional Waste Management Facility. Number of Tubes Recyled 5,000 4,583 4,500 4,000 3,500 3,000 . o 2,500 N 2,000 1,500 1,000 500 240 0 2018 2019 Figure 8. The total number of fluorescent tubes recycled during 2018-2019 at the Regional Waste Management Facility. 12. CLIMATE CHANGE STRATEGY 12.1 Climate Action Plan - Environment Officer In 2019 a total of 16.67% of the CAP was completed to 100%. Estimated Percentage Start date completion date complete Climate Action Plan 01/01/18 31/12/21 16.67% 5.1 ENERGY 01/01/18 31/12/21 0% Source 50% of renewable energy by 01/06/20 01/06/20 50% 2021 Action- Energy Efficiency & 20/01/20 01/06/20 0% Sustainability Grant 2018- 2019 Implement LED street lighting 31/12/21 0% changeover Introduce user-pays systems and user- 01/10/20 0% agreements for energy use in Council- owned facilities. Replace all inefficient lights in Council 31/12/21 10% buildings with LEDs. Financial support for sports and other 30/09/21 0% user groups to become energy efficient or install renewable energy. Push button timers Traeger toilet block 01/09/19 01/03/20 100% Consider sustainability issues in the 01/08/20 0% decision-making process of planning including a forecast of estimated energy use for all new facilities. Ensure new buildings are appropriately insulated and shaded. Undertake an energy audit of key 30/11/20 0% Council facilities. 115 Ordinary Council Meeting - Monday 24 February 2020 - Reports of Officers EAC 03.02.2020 Establish a rolling fund for financing 31/03/20 0% energy efficiency projects and renewable energy. 5.2 GAS 100% Pool blankets for indoor heated pools at 100% ASALC. 5.3 TRANSPORT 01/01/19 31/12/21 38% Replace one Council vehicle with an 01/09/19 31/12/21 25% electric vehicle per year (when vehicles are due for renewal). Provide a charge point for the electric vehicle. Update vehicle change over plan 09/12/19 31/01/20 Introduce an active transport policy for 30/07/20 Council staff. Incentivise active transport. Ensure bicycles and electric bicycles are 01/01/19 31/12/21 100% available for transport during work hours and encourage their use. Reduce fuel use at landfill by adopting 100% GPS monitoring for compactor at landfill. Introduce a green fleet policy. 01/08/20 0% Introduce minimum fuel efficiency 01/08/20 0% standards for waste-contractor vehicles. 5.4 WASTE & RECYLING 01/01/18 31/12/21 21% Trial commercial food waste composting 01/01/19 31/12/20 25% systems. Reduce pallets going to landfill by 50%. 31/12/21 0% Identify cost-effective measures to 100% reduce food waste and garden waste going to landfill. 5.5 POLICY 01/01/18 31/12/21 44% Embed sustainable practices and 01/08/20 0% carbon reduction measures into all staff KPIs (Key performance indicator). Facilitate staff training in energy 01/08/20 0% efficiency, energy auditing, eco-driving, waste management etc. Collaborate with other Councils to share 100% and contribute advice through the Cities Power Partnership. Sustainable purchasing policy. 01/08/20 0% 116 Ordinary Council Meeting - Monday 24 February 2020 - Reports of Officers EAC 03.02.2020 6.1 ENERGY 01/01/18 31/12/21 2% Lead, advocate for or assist with community- 29/01/20 31/12/21 5% owned solar. Provide information on household and 29/02/20 0% business solar. Open up unused Council land for solar 31/12/21 0% projects. Engage with and lobby the Northern Territory 01/01/18 31/12/21 10% Government, electricity generators and retailers and other relevant stakeholders to ensure a smooth transition to a renewable energy powered network is feasible. Transition to include innovative technologies to support renewable energy such as peer to peer trading. Attract a service that enables billing of 29/01/20 31/12/21 0% renters for solar to make it more attractive for home-owners to install solar. 6.2 TRANSPORT 01/01/18 31/12/21 13% Set a target for active transport (walking and 01/02/21 0% cycling) and commit to developing a bicycle plan. Expand provision of safe, secure 31/12/21 0% infrastructure for cyclists and pedestrians. Develop and identity as a bike-friendly town. 31/12/21 0% Facilitate meetings with key stakeholders to 01/12/19 31/12/21 0% progress the incursion of electric vehicles in central Australia. Lobby NT Tourism and the NTG to set up a linked network of electric vehicles in central Australia. Desert Knowledge Australia. Install electric vehicle charging stations in a 01/02/20 31/12/21 50% central location. Determine vehicles to be changed over and 27/03/20 plan locations for chargers 6.3 WASTE & RECYLING 01/01/18 31/12/21 10% Implement a kerbside recycling service for 31/12/21 0% residents and businesses. Pending outcome of business case (action 01/01/18 31/12/21 25% item 3), implement a food and garden organics kerbside collection service. Home composting program implemented. 31/12/20 0% 6.4 WASTEWATER 01/01/18 31/12/21 100% Lobby Power Water Corporation to reduce 01/11/19 01/12/21 100% emissions from wastewater by investigating water efficiency programs and wastewater treatment. 117 Ordinary Council Meeting - Monday 24 February 2020 - Reports of Officers EAC 03.02.2020 6.5 LEADERSHIP, AWARNESS & 01/01/18 31/12/21 8% EDUCATION Lobby the NT Government to provide strong 01/11/19 31/12/21 33% leadership on climate action. Partner with key local organisations to 01/10/19 31/12/21 15% develop or progress action on climate change initiatives. Engage with and support the community on 13/01/20 30/04/20 15% climate change issues through the arts and through community events. Establish an environmental grant under 13/01/20 01/03/20 100% Council’s Community Grants Program. Increase awareness of the science of, 31/12/21 0% potential impacts, and mitigating actions of climate change within Council staff and within the community of Alice Springs. Support innovation through local responses 31/12/21 0% to climate change. Tierneigh Parnell enquired at what stage the commercial food waste project was up to. The Environment Officer reported that: ∑ the Food Organics Garden Organics project was at stage one, which involved a trial of collection of FOGO from Council staff, ∑ the waste collected to date had formed one ‘windrow’ at the RWMF in the FOGO collection area, and ∑ a trial and error process was being undertaken in regard to temperatures of the compost to maintain the optimum temperature for the required length of time (15 consecutive days). Alex Read enquired what had been done in regard to the action ‘Lobby the NT Government’. The Environment Officer responded advising that correspondence had been sent in regard to the Climate Change Response and Electric Vehicles and continued work would be done until the Climate Action Plan is completed. 13. OTHER BUSINESS 13.1 Environment Advisory Committee - Charter Councillor Banks acknowledged that all Committee Charters were currently under review, and requested the reviewed Charter be presented to the next EAC meeting for this Committee’s review and feedback prior to adoption by Council. Mayor Ryan noted under Section 4 Membership – the Charter only allowed for three Elected Members and did not specifically mention the Mayor as holding a position on this Committee. Discussion ensued in regard to the Mayor’s longstanding position on this Committee. Mayor Ryan noted the Charter needed an update in regard to the names of NT Government Departments. Councillor Banks requested direction from the Chief Executive Officer if an action was required to ensure that the reviewed Charter be returned to this Committee at the next meeting on the 6 April 2020. The Chief Executive Officer responded, advising that the Charter could be reviewed in this time and returned to the next meeting. Action: 118 Ordinary Council Meeting - Monday 24 February 2020 - Reports of Officers EAC 03.02.2020 Manager Governance to provide the reviewed Charter (Terms of Reference) to the next meeting of the Environment Advisory Committee on the 6 April 2020. 14. NEXT MEETING Monday 6 April 2020, 4:30pm in the Andy McNeill Room The meeting closed at 17:50 pm 119 Ordinary Council Meeting - Monday 24 February 2020 - Reports of Officers Agenda Item: 14.4.4 Report No. 27 / 20 cncl TO: ORDINARY COUNCIL MEETING - MONDAY 24 FEBRUARY 2020 SUBJECT: UPGRADE OF ASALC CHANGE ROOMS, ENTRY AND OFFICES OF THE MAIN ENTRY BUILDING AUTHOR: MANAGER TECHNICAL SERVICES - TAKUDZWA CHARLIE EXECUTIVE SUMMARY This report provides Council with an update on the proposed ASALC Refurbishment Project which consists of the Kiosk Refurbishment, Offices of the main entry and the Outdoor Change room Refurbishment. IT IS RECOMMENDED that Council approve the Technical Service Department go to Tender for the upgrade of the ASALC change rooms, entry and offices of the main entry building. REPORT 1. BACKGROUND The recommendation from the ASALC Committee Meeting held on Tuesday 12 November (below for reference) was formally brought to the 9 December 2019 Ordinary Meeting. That Council immediately addresses the refurbishment of the ASALC kiosk and outdoor change rooms in time for the 2020 Masters Games and 2020/21 ASALC Summer Season. A subsequent resolution was carried at the 9 December 2019 Ordinary Meeting. That Council Allocate $800,000 from Council Cash Reserve ‘Capital Infrastructure’ to budget line 600.12.241 for costs associated with the refurbishment of the ASALC Kiosk and Outdoor Change rooms. CARRIED (20745) In the ASALC Business Plan completed early 2019, ten key improvement areas were identified. Improvement Goal 3 relates to upgrading and refurbishing the outdoor changerooms. This was identified as a priority through customer and stakeholder feedback received as a part of the Business planning process as the age and amenity of the current outdoor changerooms (over 20 years old) was having a significant negative impact on the customer experience. ASALC management is also aware from its own monitoring of customer feedback that the changeroom facilities are a significant part of the ASALC guest experience. Staff are able to keep them clean, however the design and age of materials still detract from the user experience in the outdoor facilities. Improvement Goal 5 relates to developing a positioning strategy for the entry kiosk, including a rearrangement of the layout to enhance profitability and traffic flow. The key aims of the kiosk refurbishment are to: ∑ Optimise and streamline entry traffic flow, particularly for members ∑ Create a separation between food service and other transactions/enquiries 120 Ordinary Council Meeting - Monday 24 February 2020 - Reports of Officers Report No. 27 / 20 cncl 2. DISCUSSION The works will be staged, but still be completed as one tender: Stage 1: The completion of the change rooms as a priority to be available for Masters Games 2020. Stage 2 (a & b): The upgrade of the entry foyer and office spaces the following winter to enable works to take place during the seasonally quieter winter period. 3. POLICY IMPACTS All projects relate to and reflect the appropriate policies and components of the Alice Springs Town Council Strategic Plan 2018 – 2021 Objective 2: Great place to live 2.1: Community life, promoting a healthy, vibrant culture 2.1.1 Provide sport, recreation and leisure opportunities which maximize social capital 4. FINANCIAL IMPACTS The total cost for the project is $800,000 Ex GST. The funds are to come from reserves as approved by council report No 227/19 resolution number 20745. That Council Allocate $800,000 from Council Cash Reserve ‘Capital Infrastructure’ to budget line 600.12.241 for costs associated with the refurbishment of the ASALC Kiosk and Outdoor Change rooms. CARRIED (20745) 5. SOCIAL IMPACTS The project would contribute to enhancing the guest experience and broader positive social impact that ASALC offers to the region. 6. ENVIRONMENTAL IMPACTS Energy efficient design and fittings will be integrated into the design. 7. PUBLIC RELATIONS The investment in this project would be well received by the community and in particular ASALC users. 8. ATTACHMENTS Attachment A: Design concept layout plans Attachment B: Project Outline Attachment C: Project Timeline 121 Ordinary Council Meeting - Monday 24 February 2020 - Reports of Officers Report No. 27 / 20 cncl Takudzwa Charlie MANAGER TECHNICAL SERVICES Scott Allen DIRECTOR TECHNICAL SERVICES 122 Ordinary Council Meeting - Monday 24 February 2020 - Reports of Officers ATTACHMENT A 1 ^ - Entry Foyer Counter Detail - Standing 1 :50 PROGRAMS |~ j Tiles 130m2 Vinyl 133m2 □ Carpet 20m2 2 ^ Ground Floor - Proposed W 1 : 100 l l l l I DO NOT SCALE - IF REQUIRED DIMENSIONS ARE NOT SHOWN REFER TO ARCHITECT Alice Springs Aquatic & Leisure Centre REV DESCRIPTION DATE Proposed Plan Scale As indicated Project number P624 Entry & Change Room Upgrade 10 speed st. The cap Nioero Drawn by SDA Checked by SD Date 4/12/2019 A01j 10:16:19 AM 123 Ordinary Council Meeting - Monday 24 February 2020 - Reports of Officers M W------FT DO NOT SCALE - IF REQUIRED DIMENSIONS ARE NOT SHOWN REFER TO ARCHITECT REV DESCRIPTION DATE Alice Springs Aquatic & Leisure Centre Existing Plan & Demolition Scale 1 MOO Project number P624 Entry & Change Room Upgrade 10 speed st. The Gap ntosto Drawn by SDA Checked by SD Date 4/12/2019 AOO 9:42:47 AM 124 Ordinary Council Meeting - Monday 24 February 2020 - Reports of Officers ATTACHMENT B ALICE SPRINGS TOWN COUNCIL – PROJECT OUTLINE PROJECT ASALC Refurbishment Project AUTHOR Takudzwa Charlie DATE 24 February 2020 Project Brief This project outline will provide Council with an understanding with respect to a proposed ASALC Refurbishment Project. The project will consist of: 1. Outdoor changerooms refurbished to a modern standard and aligned to needs of current and future use as per the ASALC Business Plan competed by September 2020 2. Kiosk refurbishment inclusive of reconfiguration of reception desk and food service area as per the rationale in the ASALC Business Plan to be completed by August 2021 Timeline Please see attached Project Timeline. The project is to be phased into 3 stages to allow business operations to continue ∑ Stage 1 – Change rooms Refurbishment ∑ Stage 2a – Kiosk Refurbishment ∑ Stage 2b – Office Reconfiguration (as a result of Kiosk Refurbishment) Stakeholders The stakeholders in this project will consist of: ∑ Alice Springs Community ∑ Elected Members ∑ Community Development Unit ∑ Media 125 Ordinary Council Meeting - Monday 24 February 2020 - Reports of Officers Budget The approved Budget from the December 2019 Ordinary Meeting based off project cost estimations will be $800,000 excl GST. Deliverables The deliverables of this project will be the products, services and results the project produces. They are the cornerstone to the projects success. A complete review of the scope documents and drawings will occur with the successful tenderer in a construction kick off meeting. This will provide an opportunity to verify the client and Contractors understanding of the deliverables. The deliverable of this project are: ∑ Design and approvals ∑ Suitably qualified and experienced personnel supervising the project and site works ∑ Managing the activities of the client ∑ Service disconnection verification ∑ Design and approvals ∑ Safe and efficient demolition and re-fitout of new materials ∑ Effective management of cost and project timeline ∑ Achieve scheduled delivery and key project milestones. Risks Key Risks identified in the project which will be managed are: ∑ Sufficient budget ∑ Completion and Handover of project on time ∑ Media– Communicating temporary closures of sections of the facility due to works ∑ Hazardous Material testing i.e Asbestos presence Communication and Reporting Communications will be undertaken at Officer Level between Council and relevant Stakeholders. Monthly updates of the project will be included in the Manager Infrastructure directorate update as well as executive meetings at the Director level fortnightly. The Senior Project Officer will have the primary responsibility for communication with the Contractors. The communication plan table below which highlights stakeholders and the communication channels is listed below: Project Outline – ASALC Refurbishment 2 | P a g e 126 Ordinary Council Meeting - Monday 24 February 2020 - Reports of Officers Stakeholder Information Stage Mode When Alice Springs Project Progress Beginning, Major Media Release Quarterly Community Completions and Opening Elected Project Progress Milestones Directorate Monthly Members Update Community ∑ Project All Stages Meetings and Fortnightly Development Progress Emails Unit ∑ Updated Schedules ∑ Delays ∑ Budget reporting Media Project Start and ∑ Preliminaries Emails Quarterly Finish ∑ Stage 2 Director and ∑ Project All Stages Meetings and Weekly Manager Progress Emails Technical ∑ Updated Services Schedules ∑ Delays ∑ Budget reporting ∑ Monthly Progress Manager ∑ Project All Stages Meetings and Weekly Infrastructure Progress Emails ∑ Updated Schedules ∑ Delays ∑ Budget reporting ∑ Monthly Progress ∑ Weekly Progress Project Outline – ASALC Refurbishment 3 | P a g e 127 Ordinary Council Meeting - Monday 24 February 2020 - Reports of Officers ID Task Task Name Duration Start Finish Predecessors 13 Jan '20 10 Feb '20 9 Mar '20 6 Apr '20 4 May '20 1 Jun '20 29 Jun '20 27 Jul '20 24 Aug '20 21 Sep '20 Mode M F T S W S T M F T S W S T M F T S W S T M F T 1 ASALC Refurbishment 154 days Mon 17/02/20 Thu 17/09/20 Project 2 Preliminaries and 45 days Mon 17/02/20 Fri 17/04/20 Approvals ATTACHMENT C 3 Finalized Design 5 days Mon 17/02/20 Fri 21/02/20 4 Scope of Works 0 days Fri 21/02/20 Fri 21/02/20 3 21/02 Finalized 5 Tender Resolution 0 days Tue 25/02/20 Tue 25/02/20 4 25/02 6 Tender Documents 1 day Tue 25/02/20 Tue 25/02/20 5 7 Tender Period 15 days Wed 26/02/20 Tue 17/03/20 6 8 Tender Selection 1 day Wed 18/03/20 Wed 18/03/20 7 9 Tender Assessment 1 day Thu 19/03/20 Thu 19/03/20 8 10 Report to Council 14 days Fri 20/03/20 Wed 8/04/20 9 11 Contract Awarded 0 days Wed 8/04/20 Wed 8/04/20 10 8/04 12 Media Release 2 days Thu 9/04/20 Fri 10/04/20 10 (Closing Areas) 13 Public Notification 5 days Mon 13/04/20 Fri 17/04/20 12 Period 14 Preliminary Building 2 days Thu 9/04/20 Fri 10/04/20 11 Certification 15 Construction Works 96 days Wed 8/04/20 Thu 20/08/20 16 Change Rooms 36 days Wed 8/04/20 Thu 28/05/20 (Stage 1) 17 Site Posession 0 days Wed 8/04/20 Wed 8/04/20 11 8/04 18 Service 1 day Thu 9/04/20 Thu 9/04/20 17 Disconnection 19 Construction 30 days Fri 10/04/20 Thu 21/05/20 18 Works 20 Completion 5 days Fri 22/05/20 Thu 28/05/20 19 21 Kiosk Area (Stage 2) 65 days Fri 10/04/20 Thu 9/07/20 22 Service 1 day Fri 10/04/20 Fri 10/04/20 18 Disconnection 23 Construction 30 days Fri 22/05/20 Thu 2/07/20 19 Works 24 Completion 5 days Fri 3/07/20 Thu 9/07/20 23 25 Office Area 90 days Fri 10/04/20 Thu 13/08/20 26 Service 1 day Fri 10/04/20 Fri 10/04/20 18 Disconnection 27 Construction 30 days Fri 3/07/20 Thu 13/08/20 23 Works 28 Completion 5 days Fri 14/08/20 Thu 20/08/20 27 29 Occupancy Permit 20 days Fri 21/08/20 Thu 17/09/20 28 30 Occupancy Permit 0 days Thu 17/09/20 Thu 17/09/20 29 17/09 Issued 31 Defect rectification 10 days Fri 21/08/20 Thu 3/09/20 28 Period 32 Handover 0 days Thu 17/09/20 Thu 17/09/20 30 17/09 33 Media Notification 0 days Thu 17/09/20 Thu 17/09/20 30 17/09 Period (Opening) Task Summary Inactive Milestone Duration-only Start-only External Milestone Manual Progress Project: ASALC Refurbishment P Date: Mon 17/02/20 Split Project Summary Inactive Summary Manual Summary Rollup Finish-only Deadline Milestone Inactive Task Manual Task Manual Summary External Tasks Progress Page 1 128 Ordinary Council Meeting - Monday 24 February 2020 - Reports of Officers 21 Sep '20 19 Oct '20 16 Nov '20 14 Dec '20 11 Jan '21 8 Feb '21 8 Mar '21 5 Apr '21 3 May '21 31 May '21 28 Jun '21 26 Jul '21 23 Aug '21 20 Sep '21 18 Oct '21 T S W S T M F T S W S T M F T S W S T M F T S W S T M F T S W S T M F T 21/02 25/02 8/04 8/04 17/09 17/09 17/09 Task Summary Inactive Milestone Duration-only Start-only External Milestone Manual Progress Project: ASALC Refurbishment P Date: Mon 17/02/20 Split Project Summary Inactive Summary Manual Summary Rollup Finish-only Deadline Milestone Inactive Task Manual Task Manual Summary External Tasks Progress Page 2 129