City Council Regular Meeting

CITY COUNCIL REGULAR MEETING

CITY OF EVANSTON, ILLINOIS LORRAINE H. MORTON CIVIC CENTER COUNCIL CHAMBERS Monday, July 25, 2011

Administration & Public Works (A&PW) Committee meets at 5:45 p.m. Planning & Development (P&D) Committee meets at 7:15 p.m. City Council meeting will convene immediately after P&D.

ORDER OF BUSINESS

(I) Roll Call – Begin with Alderman Holmes

(II) Mayor Public Announcements

(III) City Manager Public Announcements

(IV) Communications: City Clerk

(V) Citizen Comment Members of the public are welcome to speak at City Council meetings. As part of the Council agenda, a period for citizen comments shall be offered at the commencement of each regular Council meeting. Those wishing to speak should sign their name, address and the agenda item or topic to be addressed on a designated participation sheet. If there are five or fewer speakers, fifteen minutes shall be provided for Citizen Comment. If there are more than five speakers, a period of forty-five minutes shall be provided for all comment, and no individual shall speak longer than three minutes. The Mayor will allocate time among the speakers to ensure that Citizen Comment does not exceed forty-five minutes. The business of the City Council shall commence forty-five minutes after the beginning of Citizen Comment. Aldermen do not respond during Citizen Comment. Citizen comment is intended to foster dialogue in a respectful and civil manner. Citizen comments are requested to be made with these guidelines in mind.

(VI) Consent Agenda: Alderman Rainey

(VII) Report of the Standing Committees Administration & Public Works - Alderman Holmes Planning & Development - Alderman Wilson Human Services - Alderman Tendam

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(VIII) Call of the Wards (Aldermen shall be called upon by the Mayor to announce or provide information about any Ward or City matter which an Alderman desires to bring before the Council.) {Council Rule 2.1(10)}

(IX) Executive Session

(X) Adjournment

CONSENT AGENDA

(M1) Approval of Minutes of the Regular City Council Meeting of July 11, 2011

ADMINISTRATION & PUBLIC WORKS COMMITTEE

(A1) City of Evanston Payroll through 07/17/11 $2,836,107.68

(A2) City of Evanston Bills FY2011 through 07/26/11 $2,483,592.30

(A3.1) Approval of Contract Award for James Park Irrigation System Improvement Project to Halloran & Yauch, Inc. (Bid 12-30) Staff recommends that City Council authorize the City Manager to execute a contract for the James Park Irrigation System Improvement Project to Halloran & Yauch, Inc. (28322 Ballard Drive, Lake Forest, IL) for the base bid plus alternate 1 in the total amount of $79,340. Funding will be provided by FY2011 Capital Improvements Program (CIP) #415411 totaling $80,000 and additional $20,000 from FY2011 CIP #415410. For Action

(A3.2) Approval of Contract Award for the Twiggs Park Renovation Project to Clauss Brothers Inc. (Bid 12-42) Staff recommends that City Council authorize the City Manager to execute a contract for the Twiggs Park Renovation Project for the base bid to Clauss Brothers Inc. (360 West Schaumburg Road, Streamwood, IL) in the total amount of $74,012. Funding will be provided by FY 2011 Community Development Block Grant (CDBG) #5170.62830 ($40,000) and a reallocation of FY2010 CDBG funds ($34,892). For Action

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(A3.3) Approval of Contract Award Recommendation to O’Hara Construction, Inc. for the Cabinet Replacement at the Fleetwood-Jourdain Community Center (Bid 11-62) Staff recommends that City Council authorize the City Manager to execute a contract for the Cabinet Replacement at the Fleetwood-Jourdain Community Center Project with O’Hara Construction, Inc. (636 Ridge Avenue, Evanston, IL) in the amount of $26,360. Funding will be provided by FY2011 Community Development Block Grant Account # 5275.62800 totaling $30,000. For Action

(A3.4) Approval of Contract for North Fuel Tank Repairs Staff recommends that the City Council authorize the City Manager to execute a sole source contract with Metro Tank and Pump Company (1111 West Dundee Road, Wheeling, IL) in the the amount of $23,948.00 to repair two underground storage tanks (UST) at the service center. In order to expedite this critical repair since North Tank #1 is already exposed, staff recommends a sole source contract with Metro. This underground storage tank holds 87 octane gasoline. Funding will be provided by FY2011 Municipal Service Center Account # 2610.65515. For Action

(A3.5) Approval of Contract Award for Towing Services to North Shore Towing, Inc. (RFP 12-37) Staff recommends that City Council authorize the City Manager to execute a contract with North Shore Towing, Inc. (2527 Oakton, Evanston, IL) to provide towing and other related services for the City. The contract term is for an initial 3- year period commencing on August 1, 2011 and terminating on July 31, 2014 with two optional 1-year renewals. Funding is provided by General Fund account 1941.62451 (Boots and Tows). For Action

(A3.6) Approval of Contract Award to Impactor for Demolition of 1708 and 1710 Darrow Avenue (Bid 12-38) Staff recommends that City Council authorize the City Manager to execute a contract in response to Bid 12-38, for the demolition and removal of the residential-style buildings, accessory structures, and trees located at 1708 and 1710 Darrow Avenue to the lowest responsive and responsible bidder Impactor (1460 Fairlane Drive #516, Schaumburg, IL) in the amount of $27,400. Funding for this work will be from the West Evanston Tax Increment Financing (TIF) District Account #5870.62605 – “Other Charges”. The adopted FY2011 budget for the West Evanston TIF included $490,000 for “Capital Projects,” of which Staff had budgeted $40,000 for this demolition project. For Action

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(A4) Approval of Change Order #2 for 1964 Filter Addition Rehabilitation Project at the Water Utility Staff is seeking City Council approval authorizing the City Manager to execute Change Order # 2 in the amount of $8,927 to the agreement with Keno and Sons Construction Company for the 1964 Filter Addition Rehabilitation project. This will increase the total contract from $3,453,912 to $3,462,839. Funding for this work will be from the Water Fund, Account 733048. This account has a budget allocation of $4,100,000 ($2,900,000 in FY2011 and $1,200,000 in FY2012). For Action

(A5) Resolution 38-R-11 Approving Amended FY2011 Capital Improvements Program Staff recommends City Council adoption of Resolution 38-R-11 approving the amended FY2011 Capital Improvements Program, increasing the FY2011 CIP funding request by a total of $1,022,513, from $31,415,446 to $32,437,959. This resolution was originally presented at the July 18, 2011 City Council meeting. For Action

(A6) Ordinance 63-O-11 Authorizing the Sale of Surplus Fleet Vehicles Owned by the City of Evanston Staff recommends that the City Council authorize the City Manager to publicly offer for sale through public auction (Obenauf Auction Service) various vehicles and equipment owned by the City based on Ordinance 63-O-11. The vehicles and equipment are presently out of service and were assigned to various divisions/departments within the City of Evanston. For Introduction

(A7) Ordinance 62-O-11 Approval of Amendment to Title 4, Chapter 22 of the City Code Regarding Demolition Taxes Staff recommends approval of Ordinance 62-O-11 amending Title 4, Chapter 22 of the City Code regarding Demolition Taxes. This ordinance will provide a waiver process for properties that involve demolition without possible redevelopment as originally contemplated in the definition of the tax and properties that recycle demolished materials. For Introduction

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PLANNING & DEVELOPMENT COMMITTEE

(P1) Approval of Recommended HOME Funding for Neighborhood Stabilization Program 2 (NSP2) Property located at 1509 Emerson Staff recommends the approval of $250,000 in HOME funds to be layered with committed NSP2 funds for the rehabilitation of a 3-unit, mixed-income NSP2 property located at 1509 Emerson. City Council previously approved $600,000 in HOME funds to be layered with NSP2 properties in March of 2010. Staff have identified and committed HOME funds for three (3) NSP2 properties totaling $540,000 of the $600,000 approved. A fourth NSP2 property, 1509 Emerson, needs approximately $250,000 in HOME funds which will exceed the already approved $600,000 HOME amount. For Action

(P2) Ordinance 61-O-11 Amending Title 5, Chapter 6 of the City Code “Evanston Housing Commission” As part of the review process to develop its 2011-2013 Work Plan, the Housing Commission recommends that proposed Ordinance 61-O-11 be adopted to align with current responsibilities. The Housing Commission has reviewed and approved the proposed changes. For Introduction

HUMAN SERVICES COMMITTEE

OTHER COMMITTEES

(O1) Ordinance 54-O-11 Amending Portions of Title 7, Chapter 9 of the City Code Relating to the Playground and Recreation Board Staff and the Playground and Recreation Board recommend approval of Ordinance 54-O-11 Amending Portions of Title 7, Chapter 9 of the City Code Relating to the Playground and Recreation Board to be called hereafter the “Evanston Park and Recreation Board.” This ordinance was approved by the Rules Committee at the July 6, 2011 meeting. For Introduction

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MEETINGS SCHEDULED THROUGH JULY 2011 Upcoming Aldermanic Committee Meetings:

Wednesday, July 27 6 pm Transportation/Parking Committee Wednesday, July 27 7:30 pm Economic Development Committee

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Information is available about Evanston City Council meetings at: http://www.cityofevanston.org/government/agendas-minutes/agendas-minutes---city-council/index.php. Questions can be directed to the City Manager’s Office at 847-866-2936. The city is committed to ensuring accessibility for all citizens; If an accommodation is needed to participate in this meeting, please contact the City Manager’s Office 48 hours in advance so that arrangements can be made for the accommodation if possible.

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CITY COUNCIL REGULAR MEETING

CITY OF EVANSTON, ILLINOIS LORRAINE H. MORTON CIVIC CENTER COUNCIL CHAMBERS Monday, July 11, 2011

Roll Call: Alderman Wynne Alderman Rainey Alderman Wilson Alderman Burrus Alderman Holmes Alderman Fiske Alderman Tendam Alderman Braithwaite Alderman Grover

Mayor Public Announcements Mayor Tisdahl called the Regular meeting of the Evanston City Council to order at 7:28 p.m. following a Roll Call of the Aldermen. She then thanked the 4th of July committee for a fantastic job in pulling together the event.

City Manager Public Announcements and Presentations He announced the power outage throughout the City and asked Mr. Stoneback, Director of Utilities to give an update on the COMED outages. He stated that 852,000 customers were affected with outages as reported by COMED representatives and the earliest that all power to be restored is Thursday, July 14th of this week and no later than Friday, July15th.

Recognition of Evanston Public Library Director Mary Johns Both the City Manager and Mayor presented a plaque to Ms. Johns for her continued and exceptional services to the Evanston Library system, and also announced her departure from the City’s employment beginning this Friday, July 15th, 2011.

City Manage announced the Ethnic Arts Fair this weekend on Saturday and Sunday, and the Grand Prix Bike Race in the afternoon through the streets of Downtown Evanston.

Communications: City Clerk had no communications to share.

Public Hearing: Hearing on the Issuance by the City of Revenue Bonds, Series 2011 Roycemore School (Agenda Item A9). Mayor Tisdahl appointed Mr. Farrar as the Hearing Officer for this item. Mr. Farrar stated and called the meeting to order at 7:43 p.m. for a 16 million dollar aggregate bond to Roycemore School, and that the City would not be liable in the event Roycemore failed to honor the bond. 60-O-11 was referenced as the Ordinance relating to the bond issuance. He then asked for any questions and noted Page 7 of 138

July 11, 2011 there were none as well as no written comments submitted to the City Clerk. Upon hearing no comments Mr. Farrar then stated the hearing as being closed at 8:00 p.m.

Citizen Comment:

These persons spoke concerning their support for Chandler. They all expressed their concerns for the future usage of all the recreational facilities for the citizens as well as those from outside of Evanston’s boundary. It was stated by some it would be a travesty to eliminate the services that are received from the committed workers of the Chandler Center. One person even suggested the formation of a Parks/Library District in order to keep both vibrant. It was also suggested to start taxing the biggest businesses in the City, including Northwestern University.

Kay Muller, 1825 Asbury Sophie Carlisle, 721 Brown Ave Al Tolser, 1704 Cleveland Victoria Smith-Holloran, 1324 Monroe Vijay Patel, 1039 Davis St. Kirk, 1016 Havard Ter. Terese McGuire, 1318 Hinman Ave. Amy O’Keefe, 2535 Ashland Ave. Jaime Vehosky, 2213 Noyes St. Marie T Lynch, 2020 Isabella Deborah Greenberg, 1319 Lincoln John Chaplain, 2141 Ridge Ave. #4D Terri Nacey, 2221 Noyes Ryan Garton, 914 Asbury Andrew Kasprzycki, 1118 Colfax William M. Bennett, 1738 Chicago Lori Keenan, 2214 Colfax Thomas Draganski, 2228 Wesley Sarah Thurber, 1725 Chanscellor Linda Slank, 1319 Greenwood Andrew Schultz, 2335 Central Park Ave Anne Weber, 2241 Wesley Ave Cheryl Chamberland, 2145 Forestview Meredeth Rives, 2208 Larry Raffel, 3509 Central Mark Metz

Paula Haynes, 2242 Lincolnwood Dr., serves as the Chair of the Evanston Corp of the Salvation Army suggested the sale of the property to the Salvation Army, which met with some negative vocalizing.

These persons spoke on Noyes Center and the importance keeping the arts alive for all citizens of Evanston: It was also suggested to including all of the residents of the Noyes Center to discuss alternate ways to keep the center viable. Kevin O’Connor, 1227 ½ Isabella Richard Halstead, 3320 Culver Jill Brazel, Arts Council Linda Slank,1319 Greewood Jack Lerman, 2412 Park Place Joanna Pinsky, 1223 Grant St. Harold Bower, 1216 Greenwood St. spoke of the multi use of the Noyes Center that included thousands of students taking classes in the various arts, who would loose the benefit of obtaining the training they now receive. He asked the Council to give them a chance to present a whole package of what is offered at the Center.

Missalanious items Junad Rizki stated the Council members should not receive medical benefits and the monies wasted on the yard bag stickers could have been used to keep the libraries and the recreation centers opened.

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July 11, 2011 Privatization was the concern for this person: Linda Balla, 800 Elgin

Kendall Resubdivision speaker: B.K. Rao, 2246 Sherman, spoke of her concerns for the trees and alley way planned for the Kendall property located on Orrington and Lincoln Ave. and the negative impact that will be on the neighborhood.

Alderman Wilson motioned to remove the Noyes Center from the list and look for alternative ways of operational uses other than leasing, and to include all individuals involved. It was seconded and a Roll Call was made with a result of 9-0. Alderman Wilson then motioned to have the City Manager to do a similar action with the Harley Clarke property for alternative ways that will also include the input of all parties involved. A Roll call was taken resulted in a 9-0 vote.

SPECIAL ORDER OF BUSINESS

(SP1)Consideration of Exploration of Alternate Property Uses /Alternate Provision of Services: Chandler-Newberger Community Center, Noyes Cultural Arts Center and Harley Clarke Mansion (Evanston Arts Center) It is recommended that the City Council consider exploration of alternate uses / alternate provision of services for three City owned facilities: Chandler-Newberger Community Center, Noyes Cultural Arts Center and Harley Clarke Mansion (Evanston Arts Center). If the City Council believes it is in the City’s best interests to explore these options, provide direction to staff on next steps. For Action

Items not approved on Consent Agenda:

(A4)Approval of 2012 Vehicle Sticker Compilation Design Staff recommends that the City Council approve the compilation design to be highlighted on the 2012 City of Evanston Vehicle Sticker. Non-profit organization logos to be featured on the 2012 City Sticker design are The Cradle, The Evanston Day Nursery, Mather LifeWays, Evanston Community Foundation and the Chessman Club of the North Shore. A compilation design of the 2012 City Sticker featuring five (5) local non-profit organization logos was agreed to at the June 27, 2011 City Council Meeting. For Action

(A7.2)Resolution 44-R-11: Abating Taxes Levied for the Year 2010 Heretofore Levied to Pay Principal and Interest on Not to Exceed $9,166,678 General Obligation Bonds, Series 2010B Staff recommends City Council review and adoption of Resolution 44-R-11, which will abate (decrease) the amount of the 2010 property tax levy needed to retire the outstanding general obligation debt by $51,978. For Action (A8)Ordinance 59-O-11: Approval of General Obligation Bond Issue 3 Page 9 of 138

July 11, 2011 Staff recommends approval of Ordinance 59-O-11 for the issuance of not-to-exceed amount of $19,300,000 in 20-year tax-exempt General Obligation (G.O.) bonds. As has been done previously, the City uses a parameters ordinance that provides a not to exceed limit for the bonds set at $19.3 million. The proposed $19,300,000 debt issuance is comprised of G.O. bonds to be issued for the FY2011 Capital Improvements Program ($9,120,000), the Sewer Fund ($8,000,000) and refinancing of a portion of the Series 2003B bonds ($2,120,000). This item was introduced at the June 27th City Council meeting. For Action

(O7)Approval for Assistance to Gordon Food Service for Redevelopment of 2424 Oakton Street The Economic Development Committee recommends that the City of Evanston share in the remediation and extraordinary site preparation costs for the redevelopment of 2424 Oakton Street. The Economic Development Committee recommends to City Council that the financial assistance to Gordon Food Service be in an amount equal to one-third (1/3) of the total site remediation and extraordinary site preparation costs, not to exceed $100,000. Funding will be provided from the Economic Development Fund’s Business Attraction/Expansion Fund (Account 5300.62660), with a FY2011 budget allocation of $500,000. To date $76,850 has been allocated for various projects. For Action

CONSENT AGENDA

(M1)Approval of Minutes of the Regular City Council Meeting of June 27, 2011

ADMINISTRATION & PUBLIC WORKS COMMITTEE

(A1)City of Evanston Payroll through 07/03/11 $2,684,653.53

(A2)City of Evanston Bills FY2011 through 07/12/11 $2,606,592.55 Credit Card Activity for the period ending May 31, 2011 $ 100,028.78

(A3.1)Approval of Contract Award for 2011 50/50 Sidewalk & Curb Replacement Program (Bid 12-25) Staff recommends City Council approval of a contract in response to Bid 12-25 to award the FY2011 50/50 Sidewalk & Curb Replacement Program to the lowest responsive and responsible bidder, Schroeder & Schroeder Inc. (7307 Central Park Avenue, Skokie, IL) in the amount of $185,250. Funding for this work will be from Special Assessment Fund $200,000 (6365.65515) and private funds. Based on previous years we estimate the home owners share to be $80,000. For Action

(A3.2)Approval of Contract award for 2011 Alley Paving Project (Bid 12-32) 4 Page 10 of 138

July 11, 2011 Staff recommends City Council approval of a contract in response to Bid 12-32 to award the 2011 Alley Paving Project to the lowest responsible and responsive bidder, A. Lamp Concrete Contractor (800 W. Irving Park Road, Schaumburg, IL) in the amount of $391,365. Funding for this work will be from the Special Assessment Fund $232,332.50 (6365.65515) and Home Owner’s Share $159,032.50. For Action

(A3.3)Approval of Renewal of Police Radio Service Agreement with Motorola Staff from the Police Department recommends authorizing the City Manager to renew the annual sole source service agreement with Motorola, Inc. (1309 East Algonquin Road, Schaumburg, IL). The agreement is effective from July 1, 2011 through June 30, 2012. The annual cost is $29,758.20. Funding will be provided by the Emergency Telephone System budget account 5150.62509 Service Agreements/Contracts (Budget Amount: $40,100). For Action

(A5)Resolution 41-R-11: Boiler Room Apartment Lease Renewal Staff recommends City Council approval of Resolution 41-R-11, authorizing the City Manager to execute a lease between the City of Evanston and Norma and Nolan Robinson for the apartment located at 1223 Simpson Street for the period August 1, 2011 through July 31, 2012. The rent will remain at $1300.00 per month due on the first day of each month. The current lease expires July 31, 2011. For Action

(A7.1)Resolution 43-R-11: Abating Taxes Levied for the Year 2010 Heretofore Levied to Pay Principal and Interest on Not to Exceed $8,893,960 General Obligation Bonds, Series 2010A Staff recommends City Council review and adoption of Resolution 43-R-11, which will abate (decrease) the amount of the 2010 property tax levy needed to retire the outstanding general obligation debt by $55,979. 5 Page 11 of 138

July 11, 2011 For Action

(A9)Ordinance 60-O-11 Approving and Authorizing Revenue Bonds and Related Matters Thereto (Roycemore Conduit Financing) Staff recommends approval of Ordinance 60-O-11 authorizing Revenue Bonds and related matters regarding Roycemore School conduit financing. Roycemore School has requested the City act as the conduit financing authority for their debt issuance. The City will not incur a liability to repay this debt in the event of a default by Roycemore. This debt will not appear in the City’s financial balance sheet, but will appear as a note in our financial statements. This ordinance was introduced at the June 27, 2011 City Council meeting. For Action

(A10)Ordinance 42-O-11, Decreasing the Number of Class H Liquor Licenses Due to a Change in Ownership of Evanston 1st Liquors The Local Liquor Commissioner recommends adoption of Ordinance 42-O-11, which amends Section 3-5-6-(H) of the City Code to decrease the number of Class H liquor licenses from 2 to 1 due to a change in ownership of Evanston 1st Liquors, 1019 Davis Street. This ordinance was introduced at the June 27, 2011 City Council meeting. For Action

(A11)Ordinance 43-O-11, Increasing the Number of Class H Liquor Licenses to Permit Issuance to Evanston 1st Liquors The Local Liquor Commissioner recommends adoption of Ordinance 43-O-11, which amends Section 3-5-6-(H) of the City Code to increase the number of Class H liquor licenses from 1 to 2 to permit issuance to Vishna Evanston Liquor, Inc., new owner of “Evanston 1st Liquors,” 1019 Davis Street. This ordinance was introduced at the June 27, 2011 City Council meeting. For Action

PLANNING & DEVELOPMENT COMMITTEE

(P1)Ordinance 48-O-11, Provisionally Adopting, Enacting and Re-enacting Titles 4 and 5 of the Evanston City Code Staff submits for review and consideration adoption of Ordinance 48-O-11 provisionally amending the following Titles to the Evanston City Code: Title 4 Building Regulations; Title 5, Housing Regulations. This ordinance was introduced at the June 27, 2011 City Council meeting. Please note: Due to length, proposed Ordinance 48-O-11 with blackline revisions to Titles 4 and 5 will be posted to the City Council Agenda & Minutes Webpage with the Council agenda packet as a separate document. For Action

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July 11, 2011 HUMAN SERVICES COMMITTEE

(H1)Approval of Township of Evanston June 2011 Bills Township of Evanston Supervisor/Treasurer recommends that City Council/ Township Trustees approve Township of Evanston bills, payroll, and medical payments for the month of June 2011 in the amount of $95,143.70. For Action ECONOMIC DEVELOPMENT COMMITTEE

Note: For the next 6 agenda items (O1) to (O6), funding will be provided as follows. Funding will be provided by the Economic Development Fund’s Business District Improvement Fund (Account: 5300.65522). The FY2011 Budget allocated $175,000 to this account; to date $71,630 has been expended. An additional $42,895 from this account has been approved by City Council for Façade Improvement Program projects during this year.

(O1)Approval for Assistance from the Evanston Great Merchants Grant Program to the Central Street Business Association The Economic Development Committee and staff recommend approval for a Great Merchants Grant of $5,000 to the Central Street Business Association (CSBA) for projects proposed in the attached application. This recommendation is conditional upon submittal of three bids by CSBA for the proposed projects. For Action

(O2)Approval for Assistance from the Evanston Great Merchants Grant Program to the Chicago-Dempster Business Association The Economic Development Committee and staff recommend approval for a Great Merchants Grant of $5,000 to the Chicago-Dempster Merchant Association (CDMA) for the project proposed in the attached application. This recommendation is conditional upon submittal of three bids by CDMA for the brochure development and lighting installation. For Action

(O3)Approval for Assistance from the Evanston Great Merchants Grant Program to the Dr. Hill Business Association The Economic Development Committee and staff recommend approval for a Great Merchants Grant of $5,000 to the Dr. Hill Business Association for the projects proposed in the attached application. This recommendation is conditional upon submittal of three bids by Dr. Hill Business Association for the marketing and stationery projects. For Action

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July 11, 2011 (O4)Approval for Assistance from the Evanston Great Merchants Grant Program to the Main Street Merchants Association The Economic Development Committee and staff recommend approval for a Great Merchants Grant of $5,000 to the Main Street Merchants Association (MSMA) for the project proposed in the attached application. The submitted application and supporting documentation, including the required bids, are complete. For Action

(O5)Approval for Assistance from the Evanston Great Merchants Grant Program to the Evanston WestEnd Business Association For Action The Economic Development Committee and staff recommend approval for a Great Merchants Grant of $5,000 to the Evanston West End Business Association (EWEBA) for the project proposed in the attached application. Staff has found the submitted application to be complete per the requirements of the program. For Action

(O6)Approval for Assistance from the Façade Improvement Program for Hecky’s Barbecue, 1902 Green Bay Road The Economic Development Committee and staff recommend approval for financial assistance for façade improvements for Hecky’s Barbecue, located at 1902 Green Bay Road on a 50/50 cost-sharing basis not to exceed $11,500. This recommendation is conditional upon agreement by the property owner to the proposed façade improvements. For Action

(O8)Approval for Assistance from the Economic Development Fund Towards Permit Fees for Chicago Transit Authority (CTA) Viaduct Project Staff supports a recommendation to City Council from the Economic Development Committee for utilization of up to $66,000 from the Economic Development Fund for costs associated with construction permit fees for the Chicago Transit Authority’s (CTA) project replacing the viaducts on Grove, Dempster and Greenleaf Streets. As this project has a preset budget limit from the CTA, utilization of Economic Development Fund for permitting fees could allow for additional work to be completed on the project. The funding for this assistance is recommended to come from the Economic Development Fund’s Business Attraction/Expansion budget (Account 5300.62660). For Action

APPOINTMENTS

(AP1)For appointment to:

Transportation/Parking Committee Daniel Brown Alderman Rainey motioned for approval of the Consent Agenda, and it was seconded. A Roll Call vote was taken and resulted in a 9-0 for approval and the Consent Agenda

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July 11, 2011 was passed.

Items for Discussion: (A4)Approval of 2012 Vehicle Sticker Compilation Design Staff recommends that the City Council approve the compilation design to be highlighted on the 2012 City of Evanston Vehicle Sticker. Non-profit organization logos to be featured on the 2012 City Sticker design are The Cradle, The Evanston Day Nursery, Mather LifeWays, Evanston Community Foundation and the Chessman Club of the North Shore. A compilation design of the 2012 City Sticker featuring five (5) local non-profit organization logos was agreed to at the June 27, 2011 City Council Meeting. For Action Alderman Holmes motioned for approval and it was seconded. A voice vote was taken and it was unanimous and the motion was passed.

(A8)Ordinance 59-O-11: Approval of General Obligation Bond Issue Staff recommends approval of Ordinance 59-O-11 for the issuance of not-to-exceed amount of $19,300,000 in 20-year tax-exempt General Obligation (G.O.) bonds. As has been done previously, the City uses a parameters ordinance that provides a not to exceed limit for the bonds set at $19.3 million. The proposed $19,300,000 debt issuance is comprised of G.O. bonds to be issued for the FY2011 Capital Improvements Program ($9,120,000), the Sewer Fund ($8,000,000) and refinancing of a portion of the Series 2003B bonds ($2,120,000). This item was introduced at the June 27th City Council meeting. For Action Alderman Holmes motioned for approval and it was seconded. Alderman Burrus asked for a debt rate comparison with other communities, and asked Mr. Lyons to give some information with this item. Alderman Rainey asked for bond rating official statements. A Roll Call was taken with 8-1 result (Alderman Burrus voted nay), and the motion was passed.

July 11, 2011 $500,000. To date $76,850 has been allocated for various projects. For Action Alderman Burrus motioned for approval and it was seconded. Alderman Rainey stated this is the most important development to the City for a piece of property that has been vacant for some time. A vote was taken with a 9-0 result and the motion was passed.

Call of the Wards:

Ward 3, Alderman Wynne stated she had no report.

Ward 4, Alderman Wilson invited all to the bike race downtown this Sunday.

Ward 5, Alderman Holmes stated the Mayor’s task force and the Faith community will have their first prayer vigil Saturday, July 16th at 10:00 a.m. at Springfield Baptist Church. During her regular Ward Meeting on Thursday, the new District 65 School Committee will be hosted to discuss opening a new school somewhere in the Ward.

Ward 6, Alderman Tendam stated he had no report.

Ward 7, Alderman Grover stated Ravinia is offering free lawn admissions for every High School or College student with an official ID, and for every Chicago Symphony Orchestra will get in free. The Central Street sidewalk sale begins this Thursday through Sunday.

Ward 8, Alderman Rainey asked the City Manager if the Outpost would be open and has electricity. If it does she has invited all to come and charge up their electronic devices and to enjoy the air conditioning with her from 12:00 to 2:00 on Tuesday, July 12th. July 14th 7:30 p.m. meeting at the Outpost with the Brummel Street neighbors to discuss their first ever “Concert In The Park”.

Ward 9, Alderman Burrus stated a clarification on her dog attack was in 2006 and not as early as previously stated. Her next Ward meeting will take place at 7 p.m. in Fire Station #2.

Ward 1, Alderman Fiske invited all to the bike race. Thanked City Forestry workers for the work of freeing up down trees from the short storm. She also made a reference to the Rules Committee for the way to present items to be discussed.

Ward 2, Alderman Braithwaite stated he had no report.

Motion for adjournment was made and seconded. After a Roll Call vote was taken And the result was 9-0. The meeting adjourned at 10:30 p.m.

Rodney Greene City Clerk

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ADMINISTRATION & PUBLIC WORKS COMMITTEE

Monday, July 25, 2011 5:45 p.m. Lorraine H. Morton Civic Center, 2100 Ridge Avenue, Evanston Council Chambers

AGENDA

I. DECLARATION OF A QUORUM: ALDERMAN HOLMES, CHAIR

II. APPROVAL OF MINUTES OF REGULAR MEETING of July 11, 2011

III. ITEMS FOR CONSIDERATION

(A1) City of Evanston Payroll through 07/17/11 $2,836,107.68

(A2) City of Evanston Bills FY2011 through 07/26/11 $2,483,592.30

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Rev. 7/20/2011 5:05:05 PM Page 18 of 138 Page 3 of 3

IV. ITEMS FOR DISCUSSION

V. COMMUNICATIONS

VI. ADJOURNMENT

Rev. 7/20/2011 5:05:05 PM Page 19 of 138 Final

MEETING MINUTES Administration & Public Works Monday, July 11, 2011 5:45 P. M. Lorraine H. Morton Civic Center, 2100 Ridge Avenue, Evanston Council Chambers

Members Present: Ald. Braithwaite, Ald. Burrus, Ald. Grover, Ald. Holmes, Ald. Rainey

Members Absent:

Staff Present: Donald Cornelius, Cheryl Chukwu, Paul D’Agostino, Robert Dorneker, Joellen Earl, Grant Farrar, Doug Gaynor, Stephen Griffin, Curtis Hanawalt, Catherine Hurley, Jewell Jackson, Shanee Jackson, Jeffery Jamraz, Marty Lyons, Jeff Murphy, Sat Nagar, Paul Schneider, Matt Swentkoske, Evonda Thomas

Others Present:

Presiding Member: Delores Holmes

DECLARATION OF QUORUM With a quorum present, Chairman Holmes called the meeting to order at 6 P. M.

APPROVAL OF MEETING MINUTES June 27, 2011. It was moved by Ald. Burrus and seconded by Ald. Grover that the minutes of the June 27, 2011 meeting be approved. A voice vote was taken and the minutes were approved.

NEW BUSINESS

ITEMS FOR CONSIDERATION III. ITEMS FOR CONSIDERATION

(A1) City of Evanston Payroll through 07/03/11 $2,684,653.53 It was moved by Ald. Grover and seconded by Ald. Burrus that the payroll of 07/03/11 be approved. A voice vote was taken and the payroll was approved.

(A2) City of Evanston Bills FY2011 through 07/12/11 $2,606,592.55 Credit Card Activity for the period ending 05/31/11 $ 100,028.78 Ald. Rainey asked that a discussion be held by the Rules Committee regarding credit card spending. Marty Lyons (Assistant City Manager) said he would refer the request to the committee. It was moved by Ald. Grover and seconded by Ald. Braithwaite that the bills list of 07/12/11 and the credit card activity ending on 05/31/11 be approved. A voice vote as taken and they were approved.

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(A3.1) Approval of Contract Award for 2011 50/50 Sidewalk & Curb Replacement Program (Bid 12-25) Staff recommends City Council approval of a contract in response to Bid 12-25 to award the FY2011 50/50 Sidewalk & Curb Replacement Program to the lowest responsive and responsible bidder, Schroeder & Schroeder Inc. (7307 Central Park Avenue, Skokie, IL) in the amount of $185,250. Funding for this work will be from Special Assessment Fund $200,000 (6365.65515) and private funds. Based on previous years we estimate the home owners share to be $80,000. Ald. Grover moved and Ald. Braithwaite seconded that A3.1 be approved. A voice vote was taken and it was approved.

(A3.2) Approval of Contract award for 2011 Alley Paving Project (Bid 12-32) Staff recommends City Council approval of a contract in response to Bid 12-32 to award the 2011 Alley Paving Project to the lowest responsible and responsive bidder, A. Lamp Concrete Contractor (800 W. Irving Park Road, Schaumburg, IL) in the amount of $391,365. Funding for this work will be from the Special Assessment Fund $232,332.50 (6365.65515) and Home Owner’s Share $159,032.50. Ald. Rainey asked if someone on staff could explain what was happening on Dodge Avenue. Parts of the road have been blocked off for weeks with no sign of work being done. What is the strategy, paying by the hour? Paul Schneider (City Engineer) replied that Dodge is being worked on under two contracts, one for the water main repairs and two, the repaving from Oakton Street to Lee Street. It is a very hectic area especially now with the traffic lights out. However, it is a very coordinated project. Ald. Rainey thought is seemed very uncoordinated. No work was done last week she said. Why can’t the barriers be removed since no surface work is being done, the traffic is moving very slowly. P. Schneider responded that there are many tests when water mains are involved and during that time, it would seem that no work is being done. Ald. Rainey asked for an update to be prepared for the committee and P. Schneider said he would prepare one. M. Lyons said a schedule will be compiled of when each individual task will be done. Ald. Grover noted that that Ozingas Chicago RMC was to be a subcontractor. She asked if since the last meeting they had complied with the M/W/EBE requirements. M. Lyons said they had. Ald. Grover moved and Ald. Burrus seconded that A3.2 be approved. A voice vote was taken and it was approved.

(A3.3) Approval of Renewal of Police Radio Service Agreement with Motorola Staff from the Police Department recommends authorizing the City Manager to renew the annual sole source service agreement with Motorola, Inc. (1309 East Algonquin Road, Schaumburg, IL). The agreement is effective from July 1, 2011 through June 30, 2012. The annual cost is $29,758.20. Funding will be provided by the Emergency Telephone System budget account 5150.62509 Service Agreements/Contracts (Budget Amount: $40,100). Ald. Rainey moved and Ald. Grover seconded that A3.3 be approved. A voice vote was taken and it was approved.

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(A3.4) Approval of Animal Truck Vehicle Purchase from Wilmette Staff recommends City Council approval of the purchase of a 2007 Ford F- 250 Animal Control vehicle from the Village of Wilmette at a cost of $19,700. Evanston City Council approval will be forwarded to the Wilmette Village Board for their approval and subsequent sale. Funds will be provided from account 7700.65550 in the Fleet Services Fund. Ald. Rainey asked if the COE was still picking up the dead animals in Wilmette. M. Lyons said we are not. This agreement is just to purchase the vehicle. We only pick-up our own. Jeffery Jamraz, (Deputy Chief) stated that the central facility will receive animals but only pick-up in Evanston. The COE stopped picking up animals in Wilmette in late June. Ald. Burrus moved and Ald. Grover seconded that A3.4 be approved. A voice vote was taken and it was approved.

(A4) Approval of 2012 Vehicle Sticker Compilation Design Staff recommends that the City Council approve the compilation design to be highlighted on the 2012 City of Evanston Vehicle Sticker. Non-profit organization logos to be featured on the 2012 City Sticker design are The Cradle, The Evanston Day Nursery, Mather LifeWays, Evanston Community Foundation and the Chessman Club of the North Shore. A compilation design of the 2012 City Sticker featuring five (5) local non-profit organization logos was agreed to at the June 27, 2011 City Council Meeting. Ald. Burrus moved and Ald. Grover seconded that A4 be approved. A voice vote was taken and it was approved.

(A5) Resolution 41-R-11: Boiler Room Apartment Lease Renewal Staff recommends City Council approval of Resolution 41-R-11, authorizing the City Manager to execute a lease between the City of Evanston and Norma and Nolan Robinson for the apartment located at 1223 Simpson Street for the period August 1, 2011 through July 31, 2012. The rent will remain at $1300.00 per month due on the first day of each month. The current lease expires July 31, 2011. Ald. Rainey moved and Ald. Braithwaite seconded that A5 be approved. A voice vote was taken and it was approved.

(A6) Resolution 42-R-11: Accepting Planning Staff Assistance Services Delivered by the Chicago Metropolitan Agency for Planning Staff recommends City Council approval of Resolution 42-R-11 to accept Planning Staff Assistance Services delivered by the Chicago Metropolitan Agency for Planning (CMAP). Resolution 42-R-11 authorizes the City Manager to negotiate and execute the Memorandum of Understanding including scope of services with CMAP to develop a water efficiency program for the City of Evanston. Catherine Hurley (Sustainability Coordinator) noted that staff is always looking for opportunities for funding. One such opportunity is this item, a sustainable community grant. The Chicago Metropolitan Agency for Planning (CMAP) found that some cities lack sufficient staff to carry out certain sustainability projects.

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This grant is for a water efficiency program that will be developed by our staff and that of CMAP. We shall start this fall and roll it out in the spring of 2012. Ald. Grover asked if a dollar amount could be assigned to this project. C. Hurley replied that she would ask CMAP for the hours and dollars. She also noted that conservation is using less and efficiency is getting more from a resource. In other words, more value with the same or less resources. Ald. Holmes asked if the costs to the residents would be affected. C. Hurley stated that less water used results in a lower water bill. It would also assure water for other purposes. It is hoped to reduce waste and increase the uses of the resource. Ald. Rainey said she loves this project but felt that asking residents to reduce their water usage will have them worried about rates going up. Ald. Rainey moved and Ald. Grover seconded that A6 be approved. A voice vote was taken and it was approved.

(A7.1) Resolution 43-R-11: Abating Taxes Levied for the Year 2010 Heretofore Levied to Pay Principal and Interest on Not to Exceed $8,893,960 General Obligation Bonds, Series 2010A Staff recommends City Council review and adoption of Resolution 43-R-11, which will abate (decrease) the amount of the 2010 property tax levy needed to retire the outstanding general obligation debt by $55,979. Ald. Grover moved and Ald. Burrus seconded that A7.1 be approved. A voice vote was taken and it was approved.

(A7.2) Resolution 44-R-11: Abating Taxes Levied for the Year 2010 Heretofore Levied to Pay Principal and Interest on Not to Exceed $9,166,678 General Obligation Bonds, Series 2010B Staff recommends City Council review and adoption of Resolution 44-R-11, which will abate (decrease) the amount of the 2010 property tax levy needed to retire the outstanding general obligation debt by $51,978. Ald. Burrus said she does not want to put out more bonds, noting these abatements are good. Ald. Grover moved and Ald. Rainey seconded that A7.2 be approved. A voice vote was taken and it was approved.

IV. ITEMS FOR DISCUSSION

V. COMMUNICATIONS

VI. ADJOURNMENT Ald. Grover motioned and Ald. Burrus seconded to adjourn. A voice vote was taken and the motion was approved at 6:25 p.m., July 11, 2011.

Respectfully Submitted, Phillip Baugher Administrative Assistant, Administrative Services Page 4 of 4 Page 23 of 138 Administration and Public Works For City Council meeting of July 25, 2011 Item #A1/A2 Business of the City by Motion: City Payroll and Bills For Action

Memorandum

To: Honorable Mayor and Members of the City Council Administration and Public Works Committee

From: Marty Lyons, Assistant City Manager Richard Perry, Accounts Payable Coordinator

Subject: City of Evanston Payroll and Bills

Date: July 21, 2011

Recommended Action: Staff recommends approval of the city of Evanston Payroll and Bills List.

Summary:

Payroll – July 4, 2011 through July 17, 2011 $2,836,107.68 (Includes employer portion of IMRF, FICA, and Medicare)

Bills List – July 26, 2011 $2,483,592.30 General Fund Amount – Bills list $526,877.62 General Fund Amount – Supplemental list $ 4,719.05 General Fund Total: $531,596.67

Attachments: Bills List

Page 24 of 138 R5504003B CITY OF EVANSTON, IL BILLS LIST

PERIOD ENDING 07/26/11

00100 GENERAL ACCOUNT

100 GENERAL FUND ACCOUNT NUMBER SUPPLIER NAME DESCRIPTION AMOUNT

100.21640 METLIFE SMALL BUSINESS CENTER DENTAL INSURANCE PREMIUM-JULY 15,408.45 100.21640 GUARDIAN DENTAL INSURANCE PREMIUM-JULY 13,234.74 100.21639 EYE MED VISION CARE INSURANCE PREMIUM-JULY 2,830.21 100.21650 NATIONAL GUARDIAN LIFE INSURAN INSURANCE PREMIUM-JULY 416.59 100.21680 CHICAGO TRANSIT AUTHORITY 901 CHICAGO CARD PLUS PAYMENT 685.00 100.41080 MELLOW BROTHERS PAINTING CO., ORNAMENTAL FOUNTAIN PAINTING 2,750.00 100.21640 METLIFE SMALL BUSINESS CENTER *PREMIUM JUNE 2011 15,745.54 100.41340 LERNER, JONATHAN SEIZED FUNDS 8,016.00 100.22725 VERIZON WIRELESS (25505) WIRELESS SERVICE 655.38 100.22711 WEILER, ARTHUR INC. SCREENING PROJECT-AT&T VRAD 918.90 100.13040 ILLINOIS PAPER COMPANY COE CIVIC CENTER OFFICE PAPER 1,970.25 100.21640 GUARDIAN *PREMIUM JUNE 2011 12,891.81 75,522.87

1300 CITY COUNCIL 1300.62360 METROPOLITAN MAYORS CAUCUS 2010-11 MEMBERSHIP DUES 2,607.01 2,607.01

1400 CITY CLERK 1400.65160 OFFICE DEPOT OFFICE SUPPLIES FY 2011 155.13 1400.62315 FEDERAL EXPRESS CORP. SHIPPING 49.92 205.05

1510 PUBLIC INFORMATION 1510.62665 EVANSTON COMMUNITY MEDIA CENTE OPERATIONAL EXPENSES-JULY 2011 16,500.00 16,500.00

1705 LEGAL ADMINISTRATION 1705.62345 FEDERAL EXPRESS CORP. SHIPPING 17.90 1705.52570 THOMAS, BETHANY TICKET REFUND 50.00 1705.65010 THOMSON WEST INFORMATION CHARGES 1,549.58 1705.62130 PROPERTY INSIGHT SPECIAL SEARCH 600.00 2,217.48

1910 FINANCE DIVISION - REVENUE 1910.65095 OFFICE DEPOT BLANKET PO FOR REVEUE OFFICE 45.88 1910.65095 OFFICE DEPOT BLANKET PO FOR REVEUE OFFICE 2.48 1910.64541 AZAVAR TECHNOLOGIES AUDIT OF COMED 986.34 1,034.70

1920 FINANCE DIVISION - ACCOUNTING 1920.62110 BAKER TILLY VIRCHOW KRAUSE, LL AUDITING FIELDWORK 53,500.00 1920.62280 FEDERAL EXPRESS CORP. SHIPPING 67.98 53,567.98

1929 HUMAN RESOURCE DIVISION 1929.62274 KARDEL, CHRISTOPHER FEE REIMBURSEMENT 125.00 1929.62274 STEPHENS, QUENTIN FEE REIMBURSEMENT 125.00 1929.62274 TRANS UNION CORP MONTHLY INVOICE 45.00 1929.62270 NORTH SHORE UNIVERSITY HEALTH EXAMS 14,525.00 14,820.00

Page 25 of 138 1 R5504003B CITY OF EVANSTON, IL BILLS LIST

PERIOD ENDING 07/26/11

ACCOUNT NUMBER SUPPLIER NAME DESCRIPTION AMOUNT

1932 INFORMATION TECHNOLOGY DIVI. 1932.62175 IRON MOUNTAIN OSDP SERVICE AGREEMENT 453.34 1932.62341 CITRIX ONLINE GOTOMY PC SERVICE 7,236.00 7,689.34

1941 PARKING ENFORCEMENT & TICKETS 1941.64540 NEXTEL COMMUNICATIONS WIRELESS SERVICE 183.17 1941.62451 NORTH SHORE TOWING BOOTS, TOW AND STORAGE 2,700.00 1941.52505 SIKACZOWSKI, RUTH PARKING TICKET OVERPAYMENT 30.00 1941.62451 TUROW, SCOTT TOW REFUND 150.00 1941.52505 RATTNER, JAKE REFUND DUPLICATE PAYMENT 70.00 1941.52505 COMFORTY, LISA REFUND TICKET OVERPAYMENT 25.00 1941.52505 SEGHERS, PATRICIA REFUND TICKET OVERPAYMENT 25.00 1941.62451 LANGENDORF, ROBERT TOW REFUND 185.00 3,368.17

2101 COMMUNITY DEVELOPMENT ADMIN 2101.64540 NEXTEL COMMUNICATIONS WIRELESS SERVICE 13.29 13.29

2105 PLANNING & ZONING 2105.62205 PIONEER PRESS BLANKET PO FY2011 ZONING ADS 4.00 2105.62205 PIONEER PRESS BLANKET PO FY2011 ZONING ADS 45.60 2105.62205 PIONEER PRESS BLANKET PO FY2011 ZONING ADS 38.40 2105.62205 PIONEER PRESS BLANKET PO FY2011 ZONING ADS 17.60 2105.62285 AARYNN/ALLYSSA TRUCKING PRESERVATION PACKETS 113.72 219.32

2115 HOUSING CODE COMPLIANCE 2115.64540 NEXTEL COMMUNICATIONS WIRELESS SERVICE 90.77 90.77

2120 HOUSING REHABILITATION 2120.64540 NEXTEL COMMUNICATIONS WIRELESS SERVICE 27.80 27.80

2126 BUILDING INSPECTION SERVICES 2126.64540 NEXTEL COMMUNICATIONS WIRELESS SERVICE 27.68 2126.62425 ELEVATOR INSPECTION SERVICE ELEVATOR INSPECTIONS 400.00 2126.62464 LAMBERG, BRIAN K ELECTRICAL INSPECTIONS 50.00 477.68

2205 POLICE ADMINISTRATION 2205.65085 PROTEGE CONFIDENTIAL, LLC CONFIDENTIAL INVESTIGATIONS 353.46 2205.68205 NATIONAL AWARD SERVICES INC PLAQUE 110.00 2205.64015 NICOR 0632 MONTHLY CHARGES 40.39 2205.62210 FEDEX KINKO'S - CAS PATROL BEAT MAPS 242.20 2205.62270 F.L. HUNTER & ASSOCIATES APPLICANT LD EXAM 120.00 2205.62270 F.L. HUNTER & ASSOCIATES APPLICANT LD EXAM 75.00 2205.65125 EVANSTON FUNERAL & CREMATION REMOVALS 275.00 2205.65040 LAPORT INC JANITORIAL SUPPLIES 589.67 2205.64015 COMED MONTHLY CHARGES 116.18 2205.62375 AMERICAN MESSAGING PAGERS 17.77 2205.65040 LEMOI HARDWARE PLUG-INS OIL REFILLS 24.44

Page 26 of 138 2 R5504003B CITY OF EVANSTON, IL BILLS LIST

PERIOD ENDING 07/26/11

ACCOUNT NUMBER SUPPLIER NAME DESCRIPTION AMOUNT

2205.65040 LEMOI HARDWARE PLUG-INS OIL REFILLS 17.00 2205.65040 LEMOI HARDWARE JANITORIAL SUPPLIES 56.46 2205.65040 LEMOI HARDWARE SHOVEL 16.48 2205.68205 ILLINOIS STATE TOLL HIGHWAY A IAG CHARGES-TOLLS 27.03 2205.64005 COMED MONTHLY CHARGES 115.96 2,197.04

2210 PATROL OPERATIONS 2210.65020 VCG UNIFORM BALLISTIC VEST FOR E. DALEY 50.00- 2210.65020 VCG UNIFORM BALLISTIC VEST FOR E. DALEY 800.00 2210.65020 VCG UNIFORM UNIFORM PURCHASE FOR E. DALEY 600.00 2210.65020 VCG UNIFORM UNIFORM PURCHASE FOR E. DALEY 22.25- 2210.65020 CHICAGO BADGE & INSIGNIA REPAIR & REFINISH BADGES 11.92 2210.65020 KIESLER POLICE SUPPLY, INC. GLOCK 19 GEN4 9MM GNS 5LB LE 1,227.00 2,566.67

2215 CRIMINAL INVESTIGATION 2215.62370 CRICKET ROBBERY INVESTIGATION 64.00 64.00

2225 SOCIAL SERVICES BUREAU 2225.62370 ANDERSON, JONAH YOUTH OUTREACH 6/27-7/8 1,104.00 2225.62370 MONAHAN & COHEN VICTIM SERVICES CONSULTANT 500.00 2225.62370 THOMAS, JONATHAN YOUTH OUTREACH 6/27-7/8 1,104.00 2,708.00

2240 POLICE RECORDS 2240.65095 OFFICE DEPOT FY 2011 OFFICE SUPPLIES 235.53 2240.65095 OFFICE DEPOT FY 2011 OFFICE SUPPLIES 22.50 2240.65095 ILLINOIS PAPER COMPANY COPIER PAPER 1,502.00 1,760.03

2245 COMMUNICATIONS 2245.64510 NEXTEL COMMUNICATIONS WIRELESS SERVICE 199.96 2245.64540 NEXTEL COMMUNICATIONS WIRELESS SERVICE 454.43 2245.64540 AT & T MOBILITY WIRELESS SERVICE 47.86 702.25

2250 SERVICE DESK 2250.62425 COLLEY ELEVATOR CO. ELEVATOR INSPECTIONS 168.00 2250.65125 LAUNDRY WORLD BLANKET CLEANING-CELL BLOCK 168.00 336.00

2251 311 CENTER 2251.64505 AT & T 8100 *311 CENTER CARRIER CHARGE 506.36 506.36

2255 OFFICE-PROFESSIONAL STANDARDS 2255.61055 NET TRANSCRIPTS, INC. TRANSCRIPTS 161.70 161.70

2260 OFFICE OF ADMINISTRATION 2260.65015 KIESLER POLICE SUPPLY, INC. FEDERAL 9MM 115GR FMJ (AE9DP) 9,540.00 2260.62295 NORTHWESTERN UNIVERSITY SCHOOL STAFF & COMMAND 3,300.00 2260.62295 COLLEGE OF DUPAGE 4 RECRUIT TRAININGS 11,176.00

Page 27 of 138 3 R5504003B CITY OF EVANSTON, IL BILLS LIST

PERIOD ENDING 07/26/11

ACCOUNT NUMBER SUPPLIER NAME DESCRIPTION AMOUNT

24,016.00

2270 TRAFFIC BUREAU 2270.65125 ROBINSON, CHANDLER TOW REFUND 225.00 2270.65020 UNIFORMITY, INC. MOTORCYCLE RAIN SUITS 1,299.45 2270.65020 UNIFORMITY, INC. MOTORCYCLE RAIN SUITS 199.80 2270.65125 BOYD, DOROTHY TOW REFUND 185.00 1,909.25

2275 COMMUNITY STRATEGIC BUREAU 2275.61055 RING, MARIANNE PROBLEM SOLVING TEAM 7/5-7/7 680.00 2275.61055 RING, MARIANNE PROBLEM SOLVING TEAM 6/27-7/2 1,020.00 1,700.00

2280 ANIMAL CONTROL 2280.62225 ANDERSON PEST CONTROL PEST CONTROL 50.25 50.25

2285 PROBLEM SOLVING TEAM 2285.65020 UNIFORMITY, INC. BARRIER PANT 57.95 57.95

2305 FIRE MGT & SUPPORT 2305.64540 NEXTEL COMMUNICATIONS WIRELESS SERVICE 121.38 2305.64510 NEXTEL COMMUNICATIONS WIRELESS SERVICE 717.79 2305.65050 HASTINGS AIR-ENERGY CONTROL EXHAUST REPAIR 396.95 2305.65020 EVANSTON IMPRINTABLES,INC. UNIFORM ITEMS 850.00 2305.65020 EVANSTON IMPRINTABLES,INC. DEPARTMENT SHIRTS 1,275.00 2305.65020 AIR ONE EQUIPMENT FF HELMETS 412.00 2305.65020 AIR ONE EQUIPMENT TURNOUT BOOTS 295.00 4,068.12

2315 FIRE SUPPRESSION 2315.65085 LEMOI HARDWARE REPAIR PARTS 44.90 2315.65085 LEMOI HARDWARE REPAIR PARTS 20.78 2315.65085 LEMOI HARDWARE REPAIR PARTS 21.68 2315.62605 MABAS DIVISION III MABAS STATE DUES 525.00 2315.65015 PRAXAIR DISTIBUTION INC MEDICAL OXYGEN 378.83 2315.65015 PRAXAIR DISTIBUTION INC MEDICAL OXYGEN 324.22 2315.65125 SAM'S CLUB DIRECT #04023637517 *WATER 11.94 2315.62295 FROGGMAN INDUSTRIES DBA FROGGM WATER RESCUE TRAINING 525.00 2315.65085 LEMOI HARDWARE REPAIR PARTS 4.54 2315.65085 LEMOI HARDWARE REPAIR PARTS 2.72 2315.65040 LAPORT INC JANITORIAL SUPPLIES 483.98 2315.65040 LAPORT INC JANITORIAL SUPPLIES 304.51 2315.65040 LAPORT INC JANITORIAL SUPPLIES 44.56 2315.62509 FROGGMAN INDUSTRIES DBA FROGGM RESCUE EQUIPMENT REPAIR 531.00 3,223.66

2407 HEALTH SERVICES ADMIN 2407.62360 NACCHO LHD MEMBERSHIP DUES 375.00 375.00

2425 DENTAL SERVICES 2425.65095 MEDIBADGE KID'S STICKERS 155.50

Page 28 of 138 4 R5504003B CITY OF EVANSTON, IL BILLS LIST

PERIOD ENDING 07/26/11

ACCOUNT NUMBER SUPPLIER NAME DESCRIPTION AMOUNT

2425.65095 SMILEMAKERS KID'S MAGIC TRICKS 250.42 2425.65075 PATTERSON DENTAL SUPPLY, INC. DENTAL SUPPLIES 158.40 564.32

2435 FOOD AND ENVIRONMENTAL HEALTH 2435.64510 NEXTEL COMMUNICATIONS WIRELESS SERVICE 199.96 2435.64540 NEXTEL COMMUNICATIONS WIRELESS SERVICE 35.74 2435.62477 NEXTEL COMMUNICATIONS WIRELESS SERVICE 28.67 2435.62468 WALGREENS WALGREENS NICOTINE PATCH 1,999.50 2435.62468 WALGREENS WALGREENS NICOTINE PATCH 1,000.00 2435.62471 SAM'S CLUB DIRECT #04023637517 *BATTERIES 169.66 3,433.53

2440 VITAL RECORDS 2440.53220 IL DEPT OF PUBLIC HEALTH DEATH CERTIFICATES 1,276.00 1,276.00

2455 COMM.HEALTH PROG.ADMINSTRATION 2455.62470 NEXTEL COMMUNICATIONS WIRELESS SERVICE 13.29 2455.62371 SAM'S CLUB DIRECT #04023637517 *SUPPLIES 23.86 2455.62371 WELLWORKS FOR YOU WOMEN OUT WALKING 750.00 2455.62275 FEDERAL EXPRESS CORP. SHIPPING 33.32 2455.62371 SAM'S CLUB DIRECT #04023637517 *MENTAL HEALTH - FOOD 35.37 2455.64540 NEXTEL COMMUNICATIONS WIRELESS SERVICE 13.55 2455.64510 NEXTEL COMMUNICATIONS WIRELESS SERVICE 49.99 919.38

2605 DIRECTOR OF PUBLIC WORKS 2605.64540 NEXTEL COMMUNICATIONS WIRELESS SERVICE 12.41 12.41

2610 MUNICIPAL SERVICE CENTER 2610.62225 TOTAL BUILDING SERVICES JANITORIAL SERVICES 1,485.00 2610.65020 UNIFORMS TO YOU ASFCME UNIFORM PURCHASE 136.00 2610.65020 UNIFORMS TO YOU ASFCME UNIFORM PURCHASE 104.00 2610.65020 UNIFORMS TO YOU ASFCME UNIFORM PURCHASE 49.50 2610.65020 UNIFORMS TO YOU ASFCME UNIFORM PURCHASE 63.80 2610.65020 UNIFORMS TO YOU ASFCME UNIFORM PURCHASE 82.50 2610.65020 UNIFORMS TO YOU ASFCME UNIFORM PURCHASE 102.75 2610.65020 UNIFORMS TO YOU ASFCME UNIFORM PURCHASE 110.50 2610.65020 UNIFORMS TO YOU ASFCME UNIFORM PURCHASE 89.25 2610.65020 UNIFORMS TO YOU ASFCME UNIFORM PURCHASE 122.55 2610.65020 UNIFORMS TO YOU ASFCME UNIFORM PURCHASE 88.20 2610.65020 UNIFORMS TO YOU ASFCME UNIFORM PURCHASE 85.25 2610.65020 UNIFORMS TO YOU ASFCME UNIFORM PURCHASE 101.00 2610.65020 UNIFORMS TO YOU ASFCME UNIFORM PURCHASE 98.25 2610.65020 UNIFORMS TO YOU ASFCME UNIFORM PURCHASE 39.75 2610.65020 UNIFORMS TO YOU ASFCME UNIFORM PURCHASE 93.75 2610.65020 UNIFORMS TO YOU ASFCME UNIFORM PURCHASE 79.50 2610.65020 UNIFORMS TO YOU ASFCME UNIFORM PURCHASE 110.25 2610.65020 UNIFORMS TO YOU ASFCME UNIFORM PURCHASE 155.00 2610.65020 UNIFORMS TO YOU ASFCME UNIFORM PURCHASE 89.00 2610.65020 UNIFORMS TO YOU ASFCME UNIFORM PURCHASE 142.25

Page 29 of 138 5 R5504003B CITY OF EVANSTON, IL BILLS LIST

PERIOD ENDING 07/26/11

ACCOUNT NUMBER SUPPLIER NAME DESCRIPTION AMOUNT

2610.65020 UNIFORMS TO YOU ASFCME UNIFORM PURCHASE 121.00 2610.65020 UNIFORMS TO YOU ASFCME UNIFORM PURCHASE 83.25 2610.65020 UNIFORMS TO YOU ASFCME UNIFORM PURCHASE 88.25 2610.65020 UNIFORMS TO YOU ASFCME UNIFORM PURCHASE 91.50 2610.65020 UNIFORMS TO YOU ASFCME UNIFORM PURCHASE 121.15 2610.65020 UNIFORMS TO YOU ASFCME UNIFORM PURCHASE 61.25 2610.65020 UNIFORMS TO YOU ASFCME UNIFORM PURCHASE 99.00 2610.65020 UNIFORMS TO YOU ASFCME UNIFORM PURCHASE 62.50 2610.65020 UNIFORMS TO YOU ASFCME UNIFORM PURCHASE 81.75 2610.65020 UNIFORMS TO YOU ASFCME UNIFORM PURCHASE 99.00 2610.65020 UNIFORMS TO YOU ASFCME UNIFORM PURCHASE 79.00 2610.65020 UNIFORMS TO YOU ASFCME UNIFORM PURCHASE 79.50 2610.65020 UNIFORMS TO YOU ASFCME UNIFORM PURCHASE 105.25 2610.65020 UNIFORMS TO YOU ASFCME UNIFORM PURCHASE 116.50 2610.65020 UNIFORMS TO YOU ASFCME UNIFORM PURCHASE 105.25 2610.65020 UNIFORMS TO YOU ASFCME UNIFORM PURCHASE 142.25 2610.65020 UNIFORMS TO YOU ASFCME UNIFORM PURCHASE 92.25 2610.65020 UNIFORMS TO YOU ASFCME UNIFORM PURCHASE 102.25 2610.65020 UNIFORMS TO YOU ASFCME UNIFORM PURCHASE 173.25 2610.65020 UNIFORMS TO YOU ASFCME UNIFORM PURCHASE 107.50 2610.65020 UNIFORMS TO YOU ASFCME UNIFORM PURCHASE 79.50 2610.65020 UNIFORMS TO YOU ASFCME UNIFORM PURCHASE 106.75 2610.65020 UNIFORMS TO YOU ASFCME UNIFORM PURCHASE 68.25 2610.65020 UNIFORMS TO YOU ASFCME UNIFORM PURCHASE 128.25 2610.65020 UNIFORMS TO YOU ASFCME UNIFORM PURCHASE 131.00 2610.65090 CINTAS FIRST AID & SUPPLY FIRST AID SUPPLIES 37.15 2610.64005 COMED MONTHLY CHARGES 182.59 2610.65085 LEMOI HARDWARE SUPPLIES/NUTS & BOLTS-PAINT 9.19 2610.62225 SMITHEREEN PEST MANAGEMENT SER RODENT CONTROL 90.00 2610.65020 UNIFORMS TO YOU ASFCME UNIFORM PURCHASE 65.50 2610.65020 UNIFORMS TO YOU ASFCME UNIFORM PURCHASE 107.25 2610.65020 UNIFORMS TO YOU ASFCME UNIFORM PURCHASE 80.00 2610.65020 UNIFORMS TO YOU ASFCME UNIFORM PURCHASE 65.50 2610.65020 UNIFORMS TO YOU ASFCME UNIFORM PURCHASE 89.25 2610.65020 UNIFORMS TO YOU ASFCME UNIFORM PURCHASE 99.00 2610.65020 UNIFORMS TO YOU ASFCME UNIFORM PURCHASE 97.50 2610.65020 UNIFORMS TO YOU ASFCME UNIFORM PURCHASE 99.75 2610.65020 UNIFORMS TO YOU ASFCME UNIFORM PURCHASE 98.25 2610.65020 UNIFORMS TO YOU ASFCME UNIFORM PURCHASE 71.25 2610.65020 UNIFORMS TO YOU ASFCME UNIFORM PURCHASE 105.25 2610.65020 UNIFORMS TO YOU ASFCME UNIFORM PURCHASE 108.25 7,359.13

2640 TRAF. SIG. & ST. LIGHT. MAINT 2640.64006 COMED MONTHLY CHARGES 300.75 2640.64006 COMED MONTHLY CHARGES 208.47 2640.64007 COMED MONTHLY CHARGES 41.40 2640.64007 COMED MONTHLY CHARGES 45.18 2640.64007 COMED MONTHLY CHARGES 12,836.93 2640.64008 COMED MONTHLY CHARGES 25.65

Page 30 of 138 6 R5504003B CITY OF EVANSTON, IL BILLS LIST

PERIOD ENDING 07/26/11

ACCOUNT NUMBER SUPPLIER NAME DESCRIPTION AMOUNT

2640.64008 COMED MONTHLY CHARGES 34.94 2640.64008 COMED MONTHLY CHARGES 25.65 13,518.97

2665 STREETS AND SANITATION ADMINIS 2665.62295 SAM'S CLUB DIRECT PW PICNIC SUPPLIES 292.34 2665.64540 NEXTEL COMMUNICATIONS WIRELESS SERVICE 717.83 1,010.17

2670 STREET AND ALLEY MAINTENANCE 2670.65055 OZINGA CHICAGO RMC, INC. READY MIX CONCRETE 1,890.00 2670.65055 OZINGA CHICAGO RMC, INC. READY MIX CONCRETE 633.00 2670.65055 OZINGA CHICAGO RMC, INC. READY MIX CONCRETE 1,479.20 2670.65055 OZINGA CHICAGO RMC, INC. READY MIX CONCRETE 1,786.00 2670.65085 SHERWIN INDUSTRIES PURCHASE 12 MANHOLE PROTECT. 3,196.80 2670.62295 NORTHEASTERN ILLINOIS PUBLIC S DRIVER TRAINING 210.00 2670.62295 NORTHEASTERN ILLINOIS PUBLIC S SUPERVISORY TRAINING 50.00 2670.65055 HEALY ASPHALT HOT MIX APSHALT PURCHASE 2011 515.10 2670.65055 HEALY ASPHALT HOT MIX APSHALT PURCHASE 2011 592.98 2670.65055 HEALY ASPHALT HOT MIX APSHALT PURCHASE 2011 251.49 2670.65055 HEALY ASPHALT HOT MIX APSHALT PURCHASE 2011 737.47 2670.65055 HEALY ASPHALT HOT MIX APSHALT PURCHASE 2011 195.94 2670.65055 HEALY ASPHALT HOT MIX APSHALT PURCHASE 2011 469.15 2670.65055 HEALY ASPHALT HOT MIX APSHALT PURCHASE 2011 686.91 2670.65055 HEALY ASPHALT HOT MIX APSHALT PURCHASE 2011 611.05 2670.65625 PORTAJANE CHICAGO *PORTA-POTTY RENTAL RECY. FAIR 125.00 2670.65115 TRAFFIC & PARKING CONTROL CO I HYDROSTRIPPING 1,713 OLD 4,590.53 2670.65055 OZINGA CHICAGO RMC, INC. READY MIX CONCRETE 1,786.00 19,806.62

2805 CHILDREN'S SERVICES 2805.65630 BAKER & TAYLOR JUV PRINT 59.60 2805.65641 RANDOM HOUSE INC JUV AV 12.00 2805.65630 COMIX REVOLUTION, INC. JUV PRINT 53.40 2805.65630 BOOK WHOLESALERS INC. JUV PRINT 21.58 2805.65630 BOOK WHOLESALERS INC. JUV PRINT 93.53 2805.65630 BOOK WHOLESALERS INC. JUV PRINT 31.12 271.23

2806 ADULT SERVICES 2806.65630 GALE GROUP ADULT PRINT 70.58 2806.65630 GALE GROUP ADULT PRINT 27.79 2806.65630 GALE GROUP ADULT PRINT 129.85 2806.65630 GALE GROUP ADULT PRINT 54.70 2806.65630 BRODART COMPANY ADULT PRINT 98.71 2806.65630 BRODART COMPANY ADULT PRINT 121.66 2806.65630 BRODART COMPANY ADULT PRINT 134.84 2806.65630 BRODART COMPANY ADULT PRINT 1,196.66 2806.65630 BRODART COMPANY ADULT PRINT 2,077.27 2806.65630 BRODART COMPANY ADULT PRINT 2,029.46 2806.65630 BRODART COMPANY ADULT PRINT 2,044.57 2806.65630 BRODART COMPANY ADULT PRINT 1,635.33

Page 31 of 138 7 R5504003B CITY OF EVANSTON, IL BILLS LIST

PERIOD ENDING 07/26/11

ACCOUNT NUMBER SUPPLIER NAME DESCRIPTION AMOUNT

2806.65630 BRODART COMPANY ADULT PRINT 198.27 2806.65630 BRODART COMPANY ADULT PRINT 131.76 2806.65630 BRODART COMPANY ADULT PRINT 2,145.26 2806.65630 BRODART COMPANY ADULT PRINT 2,198.84 2806.65630 BRODART COMPANY ADULT PRINT 1,949.04 2806.65630 BRODART COMPANY ADULT PRINT 278.41 2806.65630 BRODART COMPANY ADULT PRINT 185.96 2806.65630 BRODART COMPANY ADULT PRINT 1,096.11 2806.65641 BBC AUDIOBOOKS AMERICA AV ADULT 446.02 2806.65630 BAKER & TAYLOR YA PRINT 76.43 2806.65630 BAKER & TAYLOR YA PRINT 36.35 2806.65630 BAKER & TAYLOR YA PRINT 301.06 2806.65641 BAKER & TAYLOR ENTERTAINMENT ADULT AV 22.01 2806.65641 BAKER & TAYLOR ENTERTAINMENT ADULT AV 95.45 2806.65641 BAKER & TAYLOR ENTERTAINMENT ADULT AV 31.54 2806.65641 BAKER & TAYLOR ENTERTAINMENT ADULT AV 29.79 2806.65641 BAKER & TAYLOR ENTERTAINMENT ADULT AV 57.24 2806.65641 BAKER & TAYLOR ENTERTAINMENT ADULT AV 73.48 2806.65641 BAKER & TAYLOR ADULT AV 14.34 2806.65630 BAKER & TAYLOR ADULT PRINT 29.59 2806.65630 BAKER & TAYLOR ADULT PRINT 244.69 2806.65630 BAKER & TAYLOR ADULT PRINT 731.12 2806.65630 BAKER & TAYLOR ADULT PRINT 256.52 2806.65630 BAKER & TAYLOR ADULT PRINT 290.04 2806.65630 BAKER & TAYLOR ADULT PRINT 212.39 2806.65630 BAKER & TAYLOR ADULT PRINT 30.70 2806.65630 BAKER & TAYLOR ADULT PRINT 17.68 2806.65641 BAKER & TAYLOR ENTERTAINMENT ADULT AV 114.62 2806.65641 BAKER & TAYLOR ENTERTAINMENT ADULT AV 14.23 2806.65641 BAKER & TAYLOR ENTERTAINMENT ADULT AV 10.18 2806.65641 BAKER & TAYLOR ENTERTAINMENT ADULT AV 29.36 2806.65641 RANDOM HOUSE INC ADULT AV 24.00 2806.65641 RANDOM HOUSE INC ADULT AV 33.75 2806.65630 BRODART COMPANY ADULT PRINT 852.19 2806.65630 BAKER & TAYLOR ADULT PRINT 8.36 2806.65630 BAKER & TAYLOR CREDIT ADULT PRINT 210.00- 2806.65630 BAKER & TAYLOR CREDIT ADULT PRINT 70.00- 2806.65641 BAKER & TAYLOR ENTERTAINMENT ADULT AV 162.90 2806.65641 BAKER & TAYLOR ENTERTAINMENT ADULT AV 38.74 2806.65641 BAKER & TAYLOR ENTERTAINMENT ADULT AV 36.73 2806.65641 BAKER & TAYLOR ENTERTAINMENT ADULT AV 33.71 2806.65641 BAKER & TAYLOR ENTERTAINMENT ADULT AV 18.36 2806.65641 RANDOM HOUSE INC ADULT AV 33.75 2806.65641 RANDOM HOUSE INC ADULT AV 33.75 2806.65630 GALE GROUP ADULT PRINT 26.91 2806.65630 GALE GROUP ADULT PRINT 55.58 2806.65630 GALE GROUP ADULT PRINT 27.79 2806.65630 GALE GROUP ADULT PRINT 49.17 22,125.59

Page 32 of 138 8 R5504003B CITY OF EVANSTON, IL BILLS LIST

PERIOD ENDING 07/26/11

ACCOUNT NUMBER SUPPLIER NAME DESCRIPTION AMOUNT

2820 CIRCULATION 2820.65100 CDW GOVERNMENT INC. LIBRARY SUPPLIES 105.72 2820.52610 UNIQUE MANAGEMENT SERVICES COLLECTION CHARGES 223.75 329.47

2835 TECHNICAL SERVICES 2835.62340 COOPERATIVE COMPUTER SERVICES LIBRARY AUTOMATION SERVICES 12,698.52 12,698.52

2840 MAINTENANCE 2840.62225 TOTAL BUILDING SERVICES JANITORIAL SERVICES 6,855.00 2840.65040 LAPORT INC FY11-12 BLANKET PURCHASE ORDER 64.03 2840.62225 SCHINDLER ELEVATOR CORP SERV. AGREEMENT 3 ELEVATORS 2,452.11 2840.62225 SIEMENS BLDG TECHNOLOGIES BUILD AUTOMATION SERV AGREEMEN 8,020.00 2840.62225 STANLEY SECURITY SOLUTIONS BUILDING RE-KEYING 1,555.00 2840.62225 CHICAGO SPRINKLER COMPANY SPRINKLER REPAIR 339.50 2840.65040 CINTAS #769 MAT SERVICE 57.69 2840.62245 AMERICAN MESSAGING AMERICAN MESSAGING 6.00 2840.65040 CINTAS #769 MAT SERVICE 57.69 19,407.02

2845 ADMINISTRATION 2845.56140 ILLINOIS DEPT OF REVENUE *SALES TAX JUNE, 2011 144.00 2845.64540 NEXTEL COMMUNICATIONS WIRELESS SERVICE 7.08 2845.65095 OFFICE DEPOT FY2011 P.O. BLANKET ORDER 77.89 2845.65095 OFFICE DEPOT FY2011 P.O. BLANKET ORDER 22.13 251.10

3005 REC. MGMT. & GENERAL SUPPORT 3005.62295 BROADCAST MUSIC, INC. CITYWIDE MUSIC LICENSE FEE 553.50 3005.64540 NEXTEL COMMUNICATIONS WIRELESS SERVICE 12.85 566.35

3010 REC. BUS. & FISCAL MGMT 3010.65095 OFFICE DEPOT 2011 BLANKET PO OFFICE 20.73 3010.64510 NEXTEL COMMUNICATIONS WIRELESS SERVICE 549.89 570.62

3020 RECREATION GENERAL SUPPORT 3020.65125 OEC BUSINESS INTERIORS, INC. DELIVER CHAIR PER ATTACHED 865.20 3020.64540 NEXTEL COMMUNICATIONS WIRELESS SERVICE 12.68 877.88

3025 PARK UTILITIES 3025.64005 COMED MONTHLY CHARGES 69.36 3025.64015 NICOR 0632 MONTHLY CHARGES 20.37 3025.64005 COMED MONTHLY CHARGES 163.72 3025.64005 COMED MONTHLY CHARGES 22.95 3025.64005 COMED MONTHLY CHARGES 90.68 3025.64005 COMED MONTHLY CHARGES 67.56 3025.64005 COMED MONTHLY CHARGES 28.04 3025.64005 COMED MONTHLY CHARGES 256.93 3025.64005 COMED MONTHLY CHARGES 479.75 3025.64005 COMED MONTHLY CHARGES 12.84

Page 33 of 138 9 R5504003B CITY OF EVANSTON, IL BILLS LIST

PERIOD ENDING 07/26/11

ACCOUNT NUMBER SUPPLIER NAME DESCRIPTION AMOUNT

3025.64005 COMED MONTHLY CHARGES 23.68 3025.64005 COMED MONTHLY CHARGES 10.94 3025.64005 COMED MONTHLY CHARGES 70.93 3025.64005 COMED MONTHLY CHARGES 23.22 3025.64005 COMED MONTHLY CHARGES 21.52 1,362.49

3030 CROWN COMMUNITY CENTER 3030.65110 SAM'S CLUB DIRECT #04023637517 *STORAGE BOXES-PRESCH. SUPPLIE 36.88 3030.65110 SAM'S CLUB DIRECT #04023637517 *SUPPLIES 50.91 3030.65025 SAM'S CLUB DIRECT #04023637517 *PRESCHOOL/SURF&TURF SNACKS 165.42 3030.65025 SAM'S CLUB DIRECT #04023637517 *VOLUNTEER APPRECI.-PIZZA 26.61 3030.65110 SAM'S CLUB DIRECT #04023637517 *PROGRAM SUPPLIES 22.68 3030.65110 SAM'S CLUB DIRECT #04023637517 *PROGRAM SUPPLIES 95.50 3030.65025 SAM'S CLUB DIRECT #04023637517 *AFTERSCHOOL SNACK 124.57 3030.62505 BARBIR, MIRA YOGA INSTRUCTION 6 CLASSES 270.00 792.57

3035 CHANDLER COMMUNITY CENTER 3035.62507 CLASSIC BOWL SPORTS CAMP FIELD TRIP 125.80 3035.62507 PAR-KING NORTH SPORTS CAMP FIELD TRIP 121.00 3035.62505 SPORTS ENDEAVORS, INC 2011 VOLLEYBALL INSTRUCTION 2,772.56 3035.62505 3 POINT ATHLETICS 2011 YOUTH BASKETBALL 1,543.50 3035.62505 3 POINT ATHLETICS 2011 YOUTH BASKETBALL 294.00 3035.62507 PAR-KING NORTH SPORTS CAMP FIELD TRIP 218.50 3035.64540 NEXTEL COMMUNICATIONS WIRELESS SERVICE 38.71 3035.65095 OFFICE DEPOT 2011 BLANKET PO OFFICE 16.11 3035.65095 OFFICE DEPOT 2011 BLANKET PO OFFICE 27.91 3035.65040 LAPORT INC 2011 BLANKET PO JANITORAL 18.55 3035.65040 LAPORT INC 2011 BLANKET PO JANITORAL 166.41 3035.65095 ILLINOIS PAPER COMPANY 2011 BLANKET PO OFFICE PAPER 150.40 3035.62507 PAR-KING NORTH SPORTS CAMP FIELD TRIP 88.50 5,581.95

3040 FLEETWOOD JOURDAIN COM CT 3040.65025 SAM'S CLUB DIRECT #04023637517 *SENIOR LUNCH 154.98 3040.65025 SAM'S CLUB DIRECT #04023637517 *SENIOR SNACK PROGRAM 117.09 3040.65040 LAPORT INC 2011 BLANKET PO JANITORIAL 97.64 3040.65095 OFFICE DEPOT 2011 BLANKET PO OFFICE 8.55 3040.64540 NEXTEL COMMUNICATIONS WIRELESS SERVICE 7.08 3040.65025 SAM'S CLUB DIRECT #04023637517 *SENIOR MEAL 83.04 3040.65025 SAM'S CLUB DIRECT #04023637517 *SENIOR LUNCH 76.34 544.72

3045 FLEETWOOD/JOURDAIN THEATR 3045.62511 CARNEY, PETER MUSIC PERFORMER 5 GUYS MOE 350.00 3045.62511 BROWN, ALEXANDRE A. PERFORMER 5 GUYS MOE 740.00 3045.62511 HUDSON, JAMES PIANO TUNE 5 GUYS MOE 110.00 3045.62511 KORSCHGEN, KEVIN MUSIC PERFORMER 5 GUYS MOE 350.00 3045.62511 MCGINN, GARRETT MUSIC PERFORMER 5 GUYS MOE 350.00 3045.62511 WALKER, JULIAN VIDEOGRAPHER 5 GUYS MOE 100.00 3045.62511 JOY, EBONY PERFORMER MISSISSIPPI DELTA 255.00

Page 34 of 138 10 R5504003B CITY OF EVANSTON, IL BILLS LIST

PERIOD ENDING 07/26/11

ACCOUNT NUMBER SUPPLIER NAME DESCRIPTION AMOUNT

3045.62511 SULLIVAN, ELANA ELYCE PERFORMER MISSISSIPPI DELTA 255.00 3045.62511 AGWADA, VINCENT COMPOSER MISSISSIPPI DELTA 120.00 3045.62511 LARDE III, BOB PERFORMER 5 GUYS MOE 240.00 3045.62511 WHITE, ANDREW PERFORMER 5 GUYS MOE 740.00 3045.62511 CARNEY, PETER MUSICIAN 5 GUYS MOE 200.00 3045.62511 KORSCHGEN, KEVIN MUSICIAN 5 GUYS MOE 200.00 3045.62210 GENERATION COPY INC THEATER POSTERS/FLYERS 58.00 3045.62210 GENERATION COPY INC THEATER POSTERS/FLYERS 64.50 3045.62210 GENERATION COPY INC THEATER POSTERS/FLYERS 4.80 3045.62205 EVANSTON SENTINEL CORPORATION MISSISSIPPI DELTA AD 125.00 3045.62511 MCGINN, GARRETT MUSICAN 5 GUYS MOE 200.00 3045.62511 RUSSELL, JOI-ANISSA PERFORMER MISS DELTA 255.00 3045.62511 MILLER, ALLISON STAGE MNGR MISS DELTA 660.00 3045.62511 KOLAKOWSKI, DONALD CAMP INSTRUCTION GUEST ARTIST 200.00 3045.62511 WILSON, GEROLD TYRONE PERFORMER 5 GUYS MOE 740.00 3045.62511 HULL, GEORGE PERFORMER 5 GUYS MOE 740.00 3045.62511 GREENE, RODNEY PERFORMER 5 GUYS MOE 345.00 7,402.30

3050 RECREATION OUTREACH PROGRAM 3050.65025 OPEN KITCHENS 2011 SUMMER FOOD PROGRAM 25,041.16 3050.65110 GENERATION COPY INC SUMMER PROGRAM FLYER 160.00 3050.65110 GENERATION COPY INC SUMMER PROGRAM MENU 231.00 25,432.16

3055 LEVY CENTER 3055.65025 SAM'S CLUB DIRECT #04023637517 *SENIOR PROGRAM SUPPLIES 9.98 3055.65110 SAM'S CLUB DIRECT #04023637517 *SENIOR PROGRAM SUPPLIES 20.19 3055.62505 ADBRIDON CORP. SPANISH CLASS INSTRUCTION 355.00 3055.62509 MIDWEST TIME RECORDER TIME CLOCK SERVICE 160.00 3055.64540 NEXTEL COMMUNICATIONS WIRELESS SERVICE 7.08 3055.62505 CONNELLY'S ACADEMY 2011 BLANKET PO MARTIAL ARTS 2,717.40 3055.65040 LAPORT INC 2011 BLANKET PO JANITORAL 459.51 3055.65095 OFFICE DEPOT 2011 BLANKET PO OFFICE 39.11 3055.56045 ILLINOIS DEPT OF REVENUE *SALES TAX JUNE, 2011 36.00 3055.62505 COMPUTER TRAINING & SUPPORT SE COMPUTER TRAINING CLASSES 480.00 3055.62245 DME ACCESS, INC. HYDRAULIC LIFT MAINTENANCE 300.00 3055.62505 EVANSTON ESCOLA DE SAMBA SR BRAZILIAN PERCUSSION CLASS 360.00 3055.65110 FERRARO, CHRISTINA PETTY CASH REIMB. 128.02 3055.62295 FERRARO, CHRISTINA PETTY CASH REIMB. 54.00 3055.65025 FERRARO, CHRISTINA PETTY CASH REIMB. 112.89 3055.62507 FERRARO, CHRISTINA PETTY CASH REIMB. 13.90 3055.65040 FERRARO, CHRISTINA PETTY CASH REIMB. 16.25 3055.62495 ANDERSON PEST CONTROL MONTHLY PEST CONTROL 42.00 3055.65025 TAGS BAKERY FOOD FOR SENIOR PROGRAM 80.25 3055.62505 JANKIEWICZ, MALGORZATA 8 WEEK SENIOR BEADING CLASS 320.00 3055.62511 KREATIVE PARTIES BIRTHDAY PARTY PERFORMER 225.00 3055.62511 KREATIVE PARTIES BIRTHDAY PARTY PERFORMER 225.00 3055.62505 COMPUTER TRAINING & SUPPORT SE COMPUTER TRAINING CLASS 100.00 3055.62505 COMPUTER TRAINING & SUPPORT SE COMPUTER TRAINING CLASSES 240.00 3055.65110 SAM'S CLUB DIRECT #04023637517 *BATTERIES 37.86

Page 35 of 138 11 R5504003B CITY OF EVANSTON, IL BILLS LIST

PERIOD ENDING 07/26/11

ACCOUNT NUMBER SUPPLIER NAME DESCRIPTION AMOUNT

6,539.44

3080 BEACHES 3080.64540 NEXTEL COMMUNICATIONS WIRELESS SERVICE 37.93 3080.62205 PIONEER PRESS BEACH TOKEN AD 286.00 3080.65020 FITNESS WEAR, INC. CAMP SHIRTS,TANK TOPS,POLOS, 1,531.35 3080.65020 FITNESS WEAR, INC. CAMP SHIRTS,TANK TOPS,POLOS, 10.42 1,865.70

3085 RECREATION FACILITY MAINT 3085.64540 NEXTEL COMMUNICATIONS WIRELESS SERVICE 20.33 3085.65055 CONSERV FS STEEL POSTS 625.00 3085.65040 LAPORT INC 2011 BLANKET PO JANITORIAL 148.50 793.83

3095 CROWN ICE RINK 3095.65040 LAPORT INC 2011 BLANKET PO JANITORIAL 577.74 3095.65040 LAPORT INC 2011 BLANKET PO JANITORIAL 344.58 3095.64540 NEXTEL COMMUNICATIONS WIRELESS SERVICE 38.61 3095.65025 SAM'S CLUB DIRECT #04023637517 *FUN FACTORY SNACK 35.00 3095.65070 M.C. GLASS & MIRROR LLC OFFICE WINDOW REPAIR 352.00 3095.65110 SAM'S CLUB DIRECT #04023637517 *SUPPLIES 171.79 3095.65025 SAM'S CLUB DIRECT #04023637517 *SPRING ICE SHOW PARTY 66.98 3095.62245 JORSON & CARLSON BLADE SHARPENING 33.06 3095.65070 ANDERSON PEST CONTROL MONTHLY PEST CONTROL 75.00 3095.62360 SESAC CITYWIDE MUSIC LICENSE FEE 963.00 3095.65110 SAM'S CLUB DIRECT #04023637517 *CAMP SUPPLIES 95.72 3095.62251 MCCAULEY MECHANICAL SERVICE RESTART LOBBY AIR UNIT 403.00 3095.65070 M.C. GLASS & MIRROR LLC MAIN RINK DOOR GLASS 385.00 3095.65070 M.C. GLASS & MIRROR LLC A/B ROOM DOOR GLASS 145.57 3095.62251 MCCAULEY MECHANICAL SERVICE EMERGENCY REPAIR OF AIR UNI 2,500.00 6,187.05

3100 SPORTS LEAGUES 3100.62508 BROOKS, MARVIN UMPIRE FEE 11 GAMES 330.00 3100.62508 MEYER, HAL UMPIRE FEE 9 GAMES 270.00 3100.62508 DANIELS, GARRY UMPIRE FEE 23 GAMES 733.00 1,333.00

3105 AQUATIC CAMP 3105.65110 FITNESS WEAR, INC. CAMP SHIRTS,TANK TOPS,POLOS, 891.00 3105.65125 SHRED SHOP, INC. BIC 11' 4" STAND UP 2,760.00 3,651.00

3110 TENNIS 3110.62505 E-TOWN TENNIS 2011 BLANKET PO FOR TENNIS 18,944.70 3110.62505 E-TOWN TENNIS 2011 BLANKET PO FOR TENNIS 7,159.65 26,104.35

3130 SPECIAL RECREATION 3130.65025 SAM'S CLUB DIRECT SPEC. OLYP. STATE GAMES SUPPLS 51.32 3130.64540 NEXTEL COMMUNICATIONS WIRELESS SERVICE 15.00 3130.65025 SAM'S CLUB DIRECT #04023637517 *SPECIAL OLYMP. FOOD 59.40 3130.65025 SAM'S CLUB DIRECT SPEC. OLYP. STATE GAMES SUPPLS 125.76

Page 36 of 138 12 R5504003B CITY OF EVANSTON, IL BILLS LIST

PERIOD ENDING 07/26/11

ACCOUNT NUMBER SUPPLIER NAME DESCRIPTION AMOUNT

251.48

3140 BUS PROGRAM 3140.64540 NEXTEL COMMUNICATIONS WIRELESS SERVICE 7.08 7.08

3150 PARK SERVICE UNIT 3150.64540 NEXTEL COMMUNICATIONS WIRELESS SERVICE 14.17 14.17

3155 GOLF 3155.62505 3 POINT ATHLETICS 2011 YOUTH GOLF PROGRAM 897.00 3155.62505 3 POINT ATHLETICS 2011 YOUTH GOLF PROGRAM 5,158.40 6,055.40

3205 COMMUNITY RELATIONS 3205.62490 J.W. MORLOCK AND GIRLS LINK CARD VOUCHER 12.00 3205.64540 NEXTEL COMMUNICATIONS WIRELESS SERVICE 16.03 3205.62490 DENNY'S ACRES LINK CARD VOUCHER 15.00 3205.62490 SEEDLING LINK CARD VOUCHER 15.00 3205.62490 OLD TOWN OIL LINK CARD VOUCHER 30.00 3205.62490 K & K FARM'S LINK CARD VOUCHER 22.00 3205.62490 FIRST, JON LINK CARD VOUCHER 54.00 3205.62490 GAST, ED LINK CARD VOUCHER 31.00 3205.62490 D & H FARMS LINK CARD VOUCHER 20.00 3205.62490 NICHOLS FARM LINK CARD VOUCHER 28.00 3205.62490 HENRY'S FARM LINK CARD VOUCHER 12.00 3205.65020 FITNESS WEAR, INC. STAFF SHIRTS YEP COMM SERVICE 492.30 3205.62490 LAKE BREEZE ORGANICS LINK CARD VOUCHER PAYMENT 20.00 767.33

3210 COMMISSION ON AGING 3210.62295 FERRARO, CHRISTINA PETTY CASH REIMB. 21.75 21.75

3215 YOUTH ENGAGEMENT DIVISION 3215.64540 NEXTEL COMMUNICATIONS WIRELESS SERVICE 13.24 3215.62490 LEMOI HARDWARE KEY 3.98 17.22

3505 PARKS & FORESTRY GENERAL SUP 3505.65095 OFFICE DEPOT BLANKET PO FOR OFFICE SUPPLIES 32.75 3505.64540 NEXTEL COMMUNICATIONS WIRELESS SERVICE 159.83 192.58

3510 HORTICULTURAL MAINTENANCE 3510.65005 BAILEY NURSERIES, INC. ROSE REPLACEMENTS 713.85 3510.65055 REINDERS, INC. WHEEL 118.98 3510.65055 REINDERS, INC. V-BELT/WHEEL 183.90 3510.62195 REESE RECREATION PRODUCTS PLASTIC SLIDE 1,382.20 3510.65005 LURVEY LANDSCAPE SUPPLY TREES 129.80 3510.65005 MIDWEST GROUNDCOVERS GROUND COVER PLANTS 925.00 3510.62199 REESE RECREATION PRODUCTS FREIGHT COST 265.00 3510.65005 LURVEY LANDSCAPE SUPPLY TREES 311.50 3510.62199 NUTOYS LEISURE PRODUCTS 4-SEAT SEESAW, SURFACE MOUNT 2,050.00

Page 37 of 138 13 R5504003B CITY OF EVANSTON, IL BILLS LIST

PERIOD ENDING 07/26/11

ACCOUNT NUMBER SUPPLIER NAME DESCRIPTION AMOUNT

3510.62199 NUTOYS LEISURE PRODUCTS SHIPPING COSTS 157.00 3510.62199 MELLOW BROTHERS PAINTING CO., FOUNTAIN SQR. REPAIRS/PAINT 776.25 7,013.48

3515 PARKWAY TREE MAINTENANCE 3515.61630 DEFRANCO, JONATHAN C SHOE ALLOWANCE-STEEL-TOE 65.00 65.00

3535 DUTCH ELM INOCULATION PROGRAM 3535.62496 JOHNSON TREE EXPERTS ABORTECT INJECTIONS-DUTCH ELM 101,022.95 101,022.95

3605 ECOLOGY CENTER 3605.65025 SAM'S CLUB DIRECT #04023637517 *SNACKS 40.45 3605.65095 OFFICE DEPOT 2011 BLANKET PO OFFICE 7.12 3605.65095 OFFICE DEPOT RETURN TIME CLOCK 163.29- 3605.62490 ST. MORITZ SECURITY SERVICES, PRIVATE RENTAL SECURITY 156.00 3605.65095 OFFICE DEPOT 2011 BLANKET PO OFFICE 14.24 3605.62490 ST. MORITZ SECURITY SERVICES, PRIVATE RENTAL SECURITY 156.00 3605.62495 ANDERSON PEST CONTROL MONTHLY PEST CONTROL 56.75 3605.56045 ILLINOIS DEPT OF REVENUE *SALES TAX JUNE, 2011 27.00 3605.65095 OFFICE DEPOT 2011 BLANKET PO OFFICE 429.99 724.26

3610 ECO-QUEST DAY CAMP 3610.64540 NEXTEL COMMUNICATIONS WIRELESS SERVICE 20.92 20.92

3710 NOYES CULTURAL ARTS CTR 3710.64540 NEXTEL COMMUNICATIONS WIRELESS SERVICE 7.08 7.08

3723 NCAP - ARTS CAMP 3723.65095 OFFICE DEPOT 2011 BLANKET PO OFFICE 24.30 3723.65110 SAM'S CLUB DIRECT ARTS CAMP SUPPLIES/TENT 395.10 419.40

3727 NCAP - ETHNIC FESTIVAL 3727.62511 SILVEIRA, HECTOR R. 2011 ETHNIC FESTIVAL 2,000.00 3727.62210 ALLEGRA PRINT & IMAGING SUMMER EVENT POCKET CALENDAR 381.00 3727.62509 KEEVA, AIDAN ARTIST DEMO ETHNIC ARTS FEST 200.00 3727.62511 CALDERON, DAYNA BOOKING AGENT ETHINC ARTS 2,200.00 3727.62509 PERRY, BARBARA ANN ETHNIC ARTS FEST ARTIST 375.00 3727.62205 EVANSTON ROUND TABLE LLC ETHNIC ARTS FESTIVAL AD 570.00 3727.62511 PONTICELLI MUSIC 2011 ETHNIC FESTIVAL 1,700.00 3727.62511 EVANSTON ESCOLA DE SAMBA 2011 ETHNIC FESTIVAL 1,800.00 3727.62511 FRIENDS OF THE GAMELAN, INC. PERFORMANCE '11 ETHNIC ARTS 750.00 3727.62509 ROYSTER, NADINE ARTIST '11 ETHNIC ARTS 350.00 3727.62509 BROWN, JANICE ARTIST '11 ETHNIC ARTS 375.00 3727.62511 HEISINGER, CHRIS STAGE MANAGER ETHNIC ARTS 11 300.00 3727.62511 GIZZAE MUSIC, INC. 2011 ETHNIC FESTIVAL 1,700.00 3727.62511 ABRAM, DOUGLAS J. PERFORMER ETHNIC ARTS 11 1,000.00 3727.62509 SLAJUVIENE, INGRIDA ETHNIC ARTS FESTIVAL ARTIST 300.00 3727.62509 DE BONIS, MICHAEL S. MARK LAYOUTS FOR LSAF & EAF 400.00

Page 38 of 138 14 R5504003B CITY OF EVANSTON, IL BILLS LIST

PERIOD ENDING 07/26/11

ACCOUNT NUMBER SUPPLIER NAME DESCRIPTION AMOUNT

3727.62509 GAURI MOHNALKAR ETHNIC ARTS FESTIVAL ARTIST 375.00 14,776.00

3729 NCAP - LAKESHORE FESTIVAL 3729.62210 ALLEGRA PRINT & IMAGING SUMMER EVENT POCKET CALENDAR 367.00 367.00

3733 NCAP - STARLIGHT CONCERTS 3733.62210 ALLEGRA PRINT & IMAGING SUMMER EVENT POCKET CALENDAR 367.00 3733.62511 LEATHER BUS, INC. STARLIGHT CONCERT 2,500.00 3733.62500 HEWITT, PAUL SOUND PRODUCTION MOVIES 3,600.00 3733.62205 EVANSTON ROUND TABLE LLC STARLIGHT CONCERTS AD 340.00 6,807.00

3735 NCAP - YOUNG ARTIST 3735.65110 SAM'S CLUB DIRECT YAP ARTS CAMP SUPPLIES 78.26 78.26

3805 FACILITIES ADMINISTRATION 3805.62376 NICOR 0632 MONTHLY CHARGES 24.32 3805.64005 COMED MONTHLY CHARGES 299.30 3805.64005 COMED MONTHLY CHARGES 64.65 3805.64540 NEXTEL COMMUNICATIONS WIRELESS SERVICE 20.37 408.64

3806 CIVIC CENTER SERVICES 3806.64540 NEXTEL COMMUNICATIONS WIRELESS SERVICE 28.16 3806.62225 CHICAGO TRIBUNE ADVERTISEMENT FO RFP NO. 12-31 550.00 3806.65090 CINTAS FIRST AID & SUPPLY FIRST AID SUPPLIES 90.62 3806.62225 ANDERSON PEST CONTROL PEST CONTROL 422.00 3806.64015 NICOR 0632 MONTHLY CHARGES 175.89 3806.65040 LIBERTY FLAG COMPANY FLAGS 118.95 3806.65040 LAPORT INC JANITORIAL SUPPLIES 1,733.59 3806.62225 TOTAL BUILDING SERVICES JANITORIAL SERVICE 4,330.00 3806.62225 DUSTCATCHERS, INC. FLOOR MATS FOR 209.00 7,658.21

3807 CONSTRUCTION AND REPAIRS 3807.64540 NEXTEL COMMUNICATIONS WIRELESS SERVICE 222.73 222.73 564,270.55

00190 HPRP GRANT FUND

4901 HPRP GRANTS 4901.63161 MCGAW YMCA HPRP DRAWDOWN 1,700.00 4901.63162 MCGAW YMCA HPRP DRAWDOWN 720.00 2,420.00 2,420.00

00195 NEIGHBOR.STABILIZATION PROGRAM

5005 NSP-GENERAL ADMINISTRATION 5005.62295 FLAX, SARAH K REIMB. NSPW TRAINING 428.19 5005.62295 SAUL, JOLENE REIMB. NATIONAL DEV. COUNCIL 1,628.61 2,056.80

Page 39 of 138 15 R5504003B CITY OF EVANSTON, IL BILLS LIST

PERIOD ENDING 07/26/11

ACCOUNT NUMBER SUPPLIER NAME DESCRIPTION AMOUNT

2,056.80

00200 MOTOR FUEL TAX FUND

5148 2011 MFT STREET RESURFACING 5148.65515 GREAT LAKES SOIL & ENVIRONMENT MATERIAL TESTING SYSTEM 5,210.50 5,210.50

5149 DODGE AV RESURFAC-OAKT-LEE STR 5149.65515 ARROW ROAD CONSTRUCTION 2011 DODGE AVE RESURFACING 108,925.97 108,925.97 114,136.47

00205 EMERGENCY TELEPHONE SYSTEM

5150 EMERGENCY TELEPHONE SYSTM 5150.64540 VERIZON WIRELESS (25505) WIRELESS SERVICE 2,307.96 5150.62509 SUNGARD PUBLIC SECTOR, INC. RENEW LG GEOBLADE DISPATCH 5,504.60 5150.64540 NEXTEL COMMUNICATIONS WIRELESS SERVICE 374.46 5150.64505 AT & T 8100 WIRELESS SERVICE 39.06 5150.64505 AT & T 8100 WIRELESS SERVICE 475.70 5150.64505 AT & T 8100 WIRELESS SERVICE 713.54 9,415.32 9,415.32

00215 CDBG FUND

5170 PUBLIC IMPROVEMENTS 5170.62780 UTILITY DYNAMICS CORPORATION SNAP LIGHTING PROJECT FOR 3,001.40 3,001.40

5205 TARGETED CODE ENFORCEMENT 5205.62770 ABG SERVICES, INC. CASE 11-1160 1718 PAYNE 280.00 5205.62770 TGF ENTERPRISES, INC. CASE 08-0821 1615 MCDANIEL 85.00 5205.62770 TGF ENTERPRISES, INC. CASE 10-1945 1323 DOBSON 55.00 5205.62770 TGF ENTERPRISES, INC. CASE 10-1807 1717 DARROW 65.00 485.00

5220 CDBG ADMINISTRATION 5220.62285 FEDERAL EXPRESS CORP. SHIPPING 54.36 5220.62185 BORJA, THERESA FINANCIAL MANGMNT SERV. 3,690.00 5220.62295 FLAX, SARAH K REIMB. HUD ALL GRANTEE MEETING 44.33 3,788.69

5275 PUBLIC FACILITIES 5275.62800 CHICAGO TRIBUNE BID #12-42, LEGAL AD 880.00 880.00

5276 DISPOSITION 5276.62961 COMED MONTHLY CHARGES 57.17 57.17 8,212.26

00220 CD LOAN FUND

5280 SINGLE FAM REHAB PROGRAM 5280.65535 PARKS PLUMBING & SEWER EMERGENCY 965-11 3309 SIMPSON 16,000.00 5280.65535 ACE REMODELING CASE SF2 002-10 304 SOUTH BLVD 12,650.00

Page 40 of 138 16 R5504003B CITY OF EVANSTON, IL BILLS LIST

PERIOD ENDING 07/26/11

ACCOUNT NUMBER SUPPLIER NAME DESCRIPTION AMOUNT

28,650.00 28,650.00

00225 ECONOMIC DEVELOPMENT FUND

5300 ECON. DEVELOPMENT FUND 5300.62660 OMS LLC BUSINESS ATTRACTION/EXPANSION 20,000.00 5300.62136 MURAKISHI, MICHIO ECONOMIC DEV. ADVISORY SERVICE 1,855.00 5300.62490 PIONEER PRESS 12-38 DEMOLITION 1708 AND 1710 67.20 5300.65522 EGEA - THE NORTH SHORE'S WELLN INSTALL AWNINGS-1521 SHERMAN 4,120.00 5300.65625 WEBQA, INC. STAFF TRAINING 500.00 26,542.20 26,542.20

00415 CAPITAL IMPROVEMENTS FUND

415227 SERV. CTR- LOCKER ROOM RENOVAT 415227.62135 BEHLES & BEHLES SERVICE CTR LOCKER ROOM 3,669.56 3,669.56

415347 BRUMMEL TOT LOT 415347.65510 RIDDIFORD ROOFING COMPANY PROVIDE ROOF REPLACEMENT PER 13,715.00 13,715.00

415411 JAMES PK IRRIGATION SYS IMPROV 415411.62145 GRUMMAN/BUTKUS ASSOCIATES JAMES PARK IRRIGATION 3,837.35 3,837.35

415555 CROWN CENTER STUDY 415555.62145 ENVIRONMENTAL PROTECTION INDUS RFP 11-53 CROWN ADDTL 740.00 415555.62145 ENVIRONMENTAL PROTECTION INDUS RFP 11-53 CROWN 6,010.00 6,750.00

415721 FIRING RANGE UPGRADE 415721.65510 G.A. JOHNSON AND SON POLICE FIRING RANGE UPGRADE 54,563.00 415721.65050 TEMPERATURE EQUIPMENT air handling unit 14,866.00 69,429.00

415737 EVANSTON DIGITAL CAMERA SYSTEM 415737.65555 DELL COMPUTER CORP. MONITORS, COMPUTERS, LAPTOPS 1,311.51 1,311.51

415868 STREETLIGHT UPGRADE PROGM 415868.65515 EXCEL LTD., INC. STREET LIGHT POWER CENTER 11,430.00 415868.65515 EXCEL LTD., INC. STREET LIGHT POWER CENTER 11,724.00 23,154.00

415871 TRAFFIC SIGNAL UPGRADES 415871.65515 STANLEY CONSULTANTS INC. Sheridan Rd Signal Design Proj 20,098.54 20,098.54

415885 BRIDGE REHAB PROGRAM 415885.65515 CIORBA GROUP, INC. BI-ANNUAL BRIDGE INSPECTION 3,048.25 415885.65515 ALFRED BENESCH & COMPANY BRIDGE STREET BRIDGE PROJECT 1,700.63 4,748.88

415887 SHERIDAN ROAD REHAB PROJECT 415887.65515 TRANSYSTEMS CORPORATION Sheridan Road Project 29,531.45

Page 41 of 138 17 R5504003B CITY OF EVANSTON, IL BILLS LIST

PERIOD ENDING 07/26/11

ACCOUNT NUMBER SUPPLIER NAME DESCRIPTION AMOUNT

29,531.45

416209 CTA YELLOW LINE FEASIBILITY ST 416209.65515 PB AMERICAS, INC. CTA YELLOW LINE STATION ENGIN. 70,893.34 70,893.34 247,138.63

00420 SPEC ASSESS CAP PROJECT FUND

6365 SPECIAL ASSESSMENT 6365.56570 JONES, ALBERT K. *CHAPTER 13 REFUND 1,592.08 1,592.08 1,592.08

00505 PARKING SYSTEM FUND

7005 PARKING SYSTEM MGT 7005.65095 OFFICE DEPOT BLANKET PO FOR OFFICE SUPPLIES 69.58 7005.64540 NEXTEL COMMUNICATIONS WIRELESS SERVICE 79.70 149.28

7015 PARKING LOTS & METERS 7015.62230 PIONEER PRESS COMPREHENSIVE SIGNAGE 62.40 7015.62375 CHICAGO TRANSIT AUTHORITY RENT FOR WEST SIDE OF BENSON 990.00 7015.62230 CHICAGO TRIBUNE COMPREHENSIVE SIGNAGE DESIGN 638.00 1,690.40

7025 CHURCH STREET GARAGE 7025.53515 LETZLER, STEPHANIE ACCESS CARD REFUND 25.00 7025.53515 WISE, MEREDITH ACCESS CARD REFUND 25.00 7025.53515 TROUM, JENNA ACCESS CARD REFUND 25.00 7025.53515 TAYLOR, MATTHEW ACCESS CARD REFUND 25.00 7025.53515 SWAN, REBECCA ACCESS CARD REFUND 25.00 7025.53515 SPENCER, EMILY ACCESS CARD REFUND 25.00 7025.53515 SCOGGIN, ANDREW ACCESS CARD REFUND 25.00 7025.53515 RAEZER, CARL ACCESS CARD REFUND 25.00 7025.53515 MAHOWALD, MEGAN ACCESS CARD REFUND 25.00 7025.53515 LEHMON, MONIQUE ACCESS CARD REFUND 25.00 7025.53515 KUNDEL, LINDSEY ACCESS CARD REFUND 25.00 7025.53515 JOHNSON, LENNART L. ACCESS CARD REFUND 25.00 7025.53515 GEIER, BEN ACCESS CARD REFUND 25.00 7025.53515 GARFOOT, BRYAN ACCESS CARD REFUND 25.00 7025.53515 FUESS, JR., STUART C. ACCESS CARD REFUND 25.00 7025.53515 FRUMKIN, AARON ACCESS CARD REFUND 25.00 7025.53515 CHAN, NATALIE ACCESS CARD REFUND 25.00 7025.53515 CASEY, BRIAN J. ACCESS CARD REFUND 25.00 7025.53515 BUONINCONTRO, JIM ACCESS CARD REFUND 25.00 7025.53515 ANDERSON, JOSH ACCESS CARD REFUND 25.00 7025.53515 ST. CLAIRE, CHELSEA ACCESS CARD REFUND 25.00 7025.53515 WESTRICH, AMANDA ACCESS CARD REFUND 25.00 7025.53515 LERNER, KIRA ACCESS CARD REFUND 25.00 7025.53515 HENDERSON, ELIZABETH ACCESS CARD REFUND 25.00 7025.53515 FARBER, SCOTT ACCESS CARD REFUND 25.00 7025.53515 DORAN, ELIZABETH ACCESS CARD REFUND 25.00

Page 42 of 138 18 R5504003B CITY OF EVANSTON, IL BILLS LIST

PERIOD ENDING 07/26/11

ACCOUNT NUMBER SUPPLIER NAME DESCRIPTION AMOUNT

7025.53515 BAKHSH, WAJEEH ACCESS CARD REFUND 25.00 7025.53515 CHEN, VINCENT ACCESS CARD REFUND 25.00 7025.53515 CHEN, VINCENT ACCESS CARD REFUND 25.00 7025.53515 CLINK, BILL ACCESS CARD REFUND 25.00 7025.53515 CRABB, KATHRYN ACCESS CARD REFUND 25.00 775.00

7036 SHERMAN GARAGE 7036.53515 TSE, AUGUSTINE ACCESS CARD REFUND 25.00 7036.53515 AMSTUTZ, GRETCHEN ACCESS CARD REFUND 25.00 7036.53515 LA JEUNESSE, ANDREA ACCESS CARD REFUND 25.00 7036.53515 JEON, JUYEON ACCESS CARD REFUND 25.00 7036.53515 JAHANGIR, JEFF ACCESS CARD REFUND 25.00 7036.53515 INGVALSON, ERIN ACCESS CARD REFUND 25.00 7036.53515 HENDERSHOT, MICHAEL ACCESS CARD REFUND 25.00 7036.53515 STEFANOVA, ANTONIYA ACCESS CARD REFUND 25.00 7036.53515 HAUSER, ANDREW ACCESS CARD REFUND 25.00 7036.53515 HALL, ARMAND ACCESS CARD REFUND 25.00 7036.53515 GOLDSTEIN, MILLY ACCESS CARD REFUND 25.00 7036.53515 FELDMAN, JENNA ACCESS CARD REFUND 25.00 7036.53515 WAHL, ALISON ACCESS CARD REFUND 25.00 7036.53515 SCHENCK, EMMANUEL ACCESS CARD REFUND 25.00 7036.53515 DEVORE, AMANDA ACCESS CARD REFUND 25.00 7036.53515 DELAGE, NATE ACCESS CARD REFUND 25.00 7036.68205 SIMPLEX GRINNELL MAINTENANCE 102.72 7036.53515 AISEN, ALEXANDER ACCESS CARD DEPOSIT 25.00 7036.53515 CROWDER, TOM ACCESS CARD REFUND 25.00 7036.53515 ROBERTS, JAMES ACCESS CARD REFUND 25.00 7036.53515 RIMSA, MICHELLE ACCESS CARD REFUND 25.00 7036.53515 PIFER, SARAH ACCESS CARD REFUND 25.00 7036.53515 NAIK, MITESH ACCESS CARD REFUND 25.00 7036.53515 MEERS, JOAN ACCESS CARD REFUND 25.00 7036.53515 BAIK, KYUNG ACCESS CARD DEPOSIT 25.00 7036.53515 STEINFELD, VERA ACCESS CARD REFUND 25.00 727.72

7037 MAPLE GARAGE 7037.53515 XIAO, ANNY ACCESS CARD REFUND 25.00 7037.53515 SULKIN, LAURA *ACCESS CARD REIMB. 25.00 7037.53515 BRASKY, JEFFREY ACCESS CARD REFUND 25.00 7037.53515 COLLINS, AMY ACCESS CARD REFUND 25.00 7037.53515 CROCKER, ELIZABETH ACCESS CARD REFUND 25.00 7037.53515 DAVIS, JULIE ACCESS CARD REFUND 25.00 7037.53515 GHOSH, AYAN ACCESS CARD REFUND 25.00 7037.53515 JIA, AMY ACCESS CARD REFUND 25.00 7037.53515 KATZ, SEAN ACCESS CARD REFUND 25.00 7037.53515 LEE, STEPHEN ACCESS CARD REFUND 25.00 7037.53515 LIMBROCK, FRANK ACCESS CARD REFUND 25.00 7037.53515 MAJOR, LAUREN ACCESS CARD REFUND 25.00 7037.53515 MARTINEZ, ROCIO ACCESS CARD REFUND 25.00 7037.53515 NEJEELD, MICHAEL ACCESS CARD REFUND 25.00

Page 43 of 138 19 R5504003B CITY OF EVANSTON, IL BILLS LIST

PERIOD ENDING 07/26/11

ACCOUNT NUMBER SUPPLIER NAME DESCRIPTION AMOUNT

7037.53515 PAREKHJI, MANISH ACCESS CARD REFUND 25.00 7037.53515 ROEDER, VIRGINIA ACCESS CARD REFUND 25.00 7037.53515 SHER, JULIE ACCESS CARD REFUND 25.00 7037.53515 VICKERS, RANDY ACCESS CARD REFUND 25.00 7037.53515 WOOLSEY, MATTHEW ACCESS CARD REFUND 25.00 475.00 3,817.40

00510 WATER FUND

7100 WATER GENERAL SUPPORT 7100.64540 NEXTEL COMMUNICATIONS WIRELESS SERVICE 53.94 7100.65095 OFFICE DEPOT OFFICE SUPPLIES FOR FY 2011 7.58 7100.53575 FEDERAL EXPRESS CORP. SHIPPING 72.24 7100.56140 ILLINOIS DEPT OF REVENUE *SALES TAX JUNE, 2011 40.00 7100.53575 FEDERAL EXPRESS CORP. SHIPPING 126.24 7100.65095 OFFICE DEPOT OFFICE SUPPLIES FOR FY 2011 100.53 7100.65095 OFFICE DEPOT OFFICE SUPPLIES FOR FY 2011 38.22 7100.65095 OFFICE DEPOT OFFICE SUPPLIES FOR FY 2011 50.22 7100.65095 OFFICE DEPOT OFFICE SUPPLIES FOR FY 2011 9.89 7100.62315 FEDERAL EXPRESS CORP. SHIPPING 24.54 523.40

7105 PUMPING 7105.64015 NICOR 0632 MONTHLY CHARGES 22.72 7105.64540 NEXTEL COMMUNICATIONS WIRELESS SERVICE 42.51 65.23

7110 FILTRATION 7110.62465 UNDERWRITERS LABORATORIES INC. 2011 Laboratory Testing 375.00 7110.65070 MOTION INDUSTRIES INC. COOPER-CARTRIDGE BEARING SEALS 1,033.57 7110.65070 MOTION INDUSTRIES INC. COOPER-CARTRIDGE BEARING SEALS 28.15 7110.65070 MOTION INDUSTRIES INC. COOPER TRIPLE LABYRINTH SEAL 330.00 7110.65070 MOTION INDUSTRIES INC. COOPER TRIPLE LABYRINTH SEAL 640.00 7110.65015 JCI JONES CHEMICALS INC LIQUID CHLORINE -TON CONTAINER 3,090.00 7110.62245 AMITY HOSPITAL SERVICE, INC. Autoclave Maintenance 405.00 7110.65015 ALEXANDER CHEMICAL CORPORATION HYDROFLUORSILIC ACID 15,686.50 7110.64540 NEXTEL COMMUNICATIONS WIRELESS SERVICE 42.51 21,630.73

7115 DISTRIBUTION 7115.65055 HD SUPPLY WATERWORKS VALVE BOX BOTTOM SECTION 682.55 7115.65055 HD SUPPLY WATERWORKS 14" VALVE BOX EXTENSION 392.00 7115.65055 HD SUPPLY WATERWORKS 9" SCREW IN VALVE BOX RISER 239.10 7115.64540 NEXTEL COMMUNICATIONS WIRELESS SERVICE 104.99 7115.65055 HD SUPPLY WATERWORKS VALVE BOX TOP SECTION 1,293.00 2,711.64

7120 WATER METER MAINTENANCE 7120.64510 NEXTEL COMMUNICATIONS WIRELESS SERVICE 49.99 7120.64540 NEXTEL COMMUNICATIONS WIRELESS SERVICE 22.43 7120.64510 NEXTEL COMMUNICATIONS WIRELESS SERVICE 455.92 7120.64510 NEXTEL COMMUNICATIONS WIRELESS SERVICE 419.86 948.20

Page 44 of 138 20 R5504003B CITY OF EVANSTON, IL BILLS LIST

PERIOD ENDING 07/26/11

ACCOUNT NUMBER SUPPLIER NAME DESCRIPTION AMOUNT

7125 OTHER OPERATIONS 7125.65080 MID AMERICAN WATER OF WAUCONDA 12"X1.5" TAPPED SADDLE 156.00 7125.65080 MID AMERICAN WATER OF WAUCONDA 16"X1.5" TAPPED SADDLE 251.70 7125.65080 MID AMERICAN WATER OF WAUCONDA 1" FLARED CORPORATION STOP 128.00 7125.65080 MID AMERICAN WATER OF WAUCONDA 1.5" FLARED CORPORATION STOP 1,404.00 7125.65080 MID AMERICAN WATER OF WAUCONDA 2" FLARED CORPORATION STOP 122.58 2,062.28 27,941.48

00513 WATER-DEPR, IMPROV & EXTENSION

733048 FILTER REHAB ( #19-#24) 733048.62140 CAMP DRESSER & MCKEE INC. ENGR SVCS FOR 1964 FILTER ADD 42,429.10 733048.65515 KENO & SONS, CONSTRUCTION 1964 Filter Addition Rehab 58,974.50 101,403.60

733086 2008 WATER MAIN INSTALLATION 733086.65515 A LAMP CONCRETE CONTRACTORS, I 2011 WATER MAIN & CIP PROJECT 410,679.56 410,679.56

733113 PUMP. STATON SWITCHGEAR REPAIR 733113.65515 EATON CORPORATION 5 kV MOTOR STARTUP EVALUATION 7,920.00 733113.65515 EATON CORPORATION COMP TESTING & INSPEC OF SEWER 15,705.00 733113.65515 EATON CORPORATION REPAIR OF SEWER TO REMAIN 44,892.50 733113.62445 RIDDIFORD ROOFING COMPANY SWITCHGEAR ROOF REPLACEMENT 83,500.00 152,017.50 664,100.66

00515 SEWER FUND

7400 SEWER MAINTENANCE 7400.65055 MID AMERICAN WATER OF WAUCONDA 15" SDR26 3034 HEAVY WALL 425.60 7400.64540 NEXTEL COMMUNICATIONS WIRELESS SERVICE 60.80 7400.65055 MID AMERICAN WATER OF WAUCONDA 12" SDR26 3034 HEAVY WALL 560.56 7400.65055 MID AMERICAN WATER OF WAUCONDA 10" SDR26 3034 HEAVY WALL 393.12 7400.65055 MID AMERICAN WATER OF WAUCONDA 8" SDR26 3034 HEAVY WALL 752.64 2,192.72

7410 SEWER OTHER OPERATIONS 7410.62421 ILLINOIS ENVIRONMENTAL PROTECT NPDES PERMIT FEES 21,000.00 21,000.00

7420 SEWER IMPROVEMENTS 7420.65515 A LAMP CONCRETE CONTRACTORS, I 2011 WATER MAIN & CIP PROJECT 88,000.00 88,000.00 111,192.72

00520 SOLID WASTE FUND

7685 REFUSE COLLECT & DISPOSAL 7685.68310 WELLS FARGO BANK- SWANCC SWANCC CAPITAL COSTS 7,283.06 7685.56155 ILLINOIS DEPT OF REVENUE *SALES TAX JUNE, 2011 708.00 7685.65625 WAUSAU TILE INC. PARTS CONTAINERS 9,805.00 7685.65625 WAUSAU TILE INC. COMMERCIAL CONTAINERS 34,800.00 7685.65625 WAUSAU TILE INC. PARTS CONTAINERS 10,070.00 7685.62415 GROOT RECYCLING & WASTE SERVIC RESIDENTIAL REFUSE -MARCH 128,646.00

Page 45 of 138 21 R5504003B CITY OF EVANSTON, IL BILLS LIST

PERIOD ENDING 07/26/11

ACCOUNT NUMBER SUPPLIER NAME DESCRIPTION AMOUNT

7685.65625 WAUSAU TILE INC. COMMERCIAL CONTAINERS 35,200.00 7685.62405 WELLS FARGO BANK- SWANCC SWANCC OPERATIONS & MAINT. 75,358.79 7685.62390 LAKESHORE WASTE SERVICES, LLC CONDO REFUSE COLLECTION FOR 30,250.00 332,120.85

7690 RESIDENTIAL RECYCLING COL 7690.62415 GROOT RECYCLING & WASTE SERVIC YARD WASTE CONTRACT CHANGE 61,620.00 61,620.00 393,740.85

00600 FLEET SERVICES

7705 GENERAL SUPPORT 7705.64540 NEXTEL COMMUNICATIONS WIRELESS SERVICE 28.25 28.25

7710 MAJOR MAINTENANCE 7710.65060 GRAINGER, INC., W.W. ELECTRICAL PARTS 34.34 7710.65085 GRAINGER, INC., W.W. KEY CABINETS 707.40 7710.65060 GRAINGER, INC., W.W. CURTAIN PARTITION 312.98 7710.65060 GRAINGER, INC., W.W. BLIND RIVET 9.30 7710.65060 GROVER WELDING COMPANY FLOOR REPAIR DUMP BED 3,398.70 7710.65060 GROVER WELDING COMPANY HOOK LIFT REPAIRS 2,045.95 7710.65085 HIGH PSI LTD. HOT WATER POWER WASHER 5,090.00 7710.65060 INLAND POWER GROUP CAP 43.65 7710.65060 INTERSTATE BATTERY OF NORTHERN BATTERIES 471.80 7710.65060 LAWSON PRODUCTS, INC. COTTER PIN CLIPS 29.70 7710.65060 LAWSON PRODUCTS, INC. MISC. HARDWARE 228.55 7710.65060 LEACH ENTERPRISES, INC. BRAKE PARTS 295.20 7710.65060 LEMOI HARDWARE HARDWARE 2.97 7710.65060 HYDRAULIC SHOP C/O MCKENNA AUT AC HOSE REPAIR 84.75 7710.65060 MOTION INDUSTRIES INC. TRI-POWER BELT 48.41 7710.65060 NORTH SHORE TOWING TOW & HOOK - HEAVY DUTY 125.00 7710.65060 STANDARD EQUIPMENT COMPANY HAND VALVE, 2 WAY 477.15 7710.62240 STANDARD INDUSTRIAL & AUTOMOTI LIFT REPAIR 783.25 7710.62240 STANDARD INDUSTRIAL & AUTOMOTI AIR HOSE REPAIRS 405.00 7710.65060 SUNNYSIDE PARTS WAREHOUSE ELECTRICAL COIL 190.40 7710.65060 VERMEER MIDWEST DETENT - BLOCK 76.28 7710.65035 WARREN'S SHELL SERVICE MOTORCYCLE FUEL 346.90 7710.65060 WEST SIDE TRACTOR PRESSURE SWITCH 47.85 7710.65060 WEST SIDE TRACTOR AIR FILTER 124.38 7710.65060 WEST SIDE TRACTOR BUCKET TEETH 123.84 7710.65060 WHOLESALE DIRECT INC WINTER BLADE 56.68 7710.65060 WIRFS INDUSTRIES INC. LIGHTING REPAIR 87.00 7710.65035 WORLD FUEL SERVICES, INC./TEXO *REPLACES CHK 380469 26,918.57 7710.65060 AETNA TRUCK PARTS, INC. AUTOMOTIVE PARTS & SUPPLIES 228.57 7710.65060 AETNA TRUCK PARTS, INC. AUTOMOTIVE PARTS & SUPPLIES 315.34 7710.65060 AETNA TRUCK PARTS, INC. AUTOMOTIVE PARTS & SUPPLIES 396.97 7710.65060 AETNA TRUCK PARTS, INC. AUTOMOTIVE PARTS & SUPPLIES 278.22 7710.65060 AETNA TRUCK PARTS, INC. AUTOMOTIVE PARTS & SUPPLIES 4.25 7710.65060 AETNA TRUCK PARTS, INC. AUTOMOTIVE PARTS & SUPPLIES 8.92 7710.65060 AETNA TRUCK PARTS, INC. AUTOMOTIVE PARTS & SUPPLIES 199.10

Page 46 of 138 22 R5504003B CITY OF EVANSTON, IL BILLS LIST

PERIOD ENDING 07/26/11

ACCOUNT NUMBER SUPPLIER NAME DESCRIPTION AMOUNT

7710.65060 AETNA TRUCK PARTS, INC. AUTOMOTIVE PARTS & SUPPLIES 105.12 7710.65060 AETNA TRUCK PARTS, INC. AUTOMOTIVE PARTS & SUPPLIES 440.39 7710.65060 CARQUEST EVANSTON AUTOMOTIVE PARTS & SUPPLIES 4.59 7710.65060 CARQUEST EVANSTON AUTOMOTIVE PARTS & SUPPLIES 125.03 7710.65060 CARQUEST EVANSTON AUTOMOTIVE PARTS & SUPPLIES 10.98 7710.65060 CARQUEST EVANSTON AUTOMOTIVE PARTS & SUPPLIES 375.78 7710.65060 CARQUEST EVANSTON AUTOMOTIVE PARTS & SUPPLIES 111.56 7710.65060 CARQUEST EVANSTON AUTOMOTIVE PARTS & SUPPLIES 19.07 7710.65060 CARQUEST EVANSTON AUTOMOTIVE PARTS & SUPPLIES 15.12 7710.65060 EVANSTON AUTO GLASS AUTO GLASS 75.00 7710.65060 EVANSTON AUTO GLASS AUTO GLASS 425.00 7710.65060 FULL THROTTLE MARINE, INC. MARINE SERVICES & REPAIRS 7,708.93 7710.65060 FULL THROTTLE MARINE, INC. MARINE SERVICES & REPAIRS 5,366.97 7710.65060 FULL THROTTLE MARINE, INC. MARINE SERVICES & REPAIRS 4,178.57 7710.65060 FULL THROTTLE MARINE, INC. MARINE SERVICES & REPAIRS 323.52 7710.65060 GOLF MILL FORD PARTS & SERVICE 53.48 7710.65060 GOLF MILL FORD PARTS & SERVICE 88.50 7710.65060 GOLF MILL FORD PARTS & SERVICE 117.39 7710.65060 GOLF MILL FORD PARTS & SERVICE 86.94 7710.65060 GOLF MILL FORD PARTS & SERVICE 378.33 7710.65060 GOLF MILL FORD PARTS & SERVICE 67.29 7710.65060 GOLF MILL FORD PARTS & SERVICE 53.48 7710.65060 GOLF MILL FORD PARTS & SERVICE 415.71 7710.65060 GOLF MILL FORD PARTS & SERVICE 469.91 7710.65060 GOLF MILL FORD PARTS & SERVICE 1,060.37 7710.65060 GOLF MILL FORD PARTS & SERVICE 159.58 7710.65060 GOLF MILL FORD PARTS & SERVICE 43.56 7710.65060 GOLF MILL FORD PARTS & SERVICE 172.63 7710.65060 HAVEY COMMUNICATIONS INC. EMERGENCY LIGHTING 531.00 7710.65060 ORLANDO AUTO TOP UPHOLSTERY REPAIRS 235.00 7710.65060 POWER WASHING PROS. ANNUAL POWER WASHING 598.00 7710.65060 SIGLER'S AUTOMOTIVE & BODY SHO AUTO BODY & COLLISION 968.45 7710.65060 SIGLER'S AUTOMOTIVE & BODY SHO AUTO BODY & COLLISION 26.25 7710.65065 WENTWORTH TIRE SERVICE TIRES FOR CARS & TRKS 431.88 7710.65015 1ST AYD CORP. CHEMICALS 783.72 7710.65060 BIOTEK CORPORATION BIO SCRUB-2 CASES 248.89 7710.65060 CHICAGO INTERNATIONAL TRUCKS, TURN SIGNAL SWITCH 159.65 7710.65060 ZEIGLER CHEVROLET-SCHAUMBURG L CAB PARTS 485.92 7710.65060 ZEIGLER CHEVROLET-SCHAUMBURG L KEYS FOR NEW TAHOES 308.40 7710.65060 ZEIGLER CHEVROLET-SCHAUMBURG L ANTENNA 16.44 7710.62355 CINTAS #22 UNIFORM SERVICE 105.35 7710.62355 CINTAS #22 UNIFORM SERVICE 105.35 7710.65090 CINTAS FIRST AID & SUPPLY FIRST AID SUPPLIES 163.69 7710.62355 CINTAS #769 MAT SERVICE 117.20 7710.62355 CINTAS #769 MAT SERVICE 117.20 7710.65035 CITY WELDING SALES & SERVICE I PROPANE 121.30 7710.65035 CITY WELDING SALES & SERVICE I PROPANE 138.04 7710.65035 COUNTRY GAS CO. CYLND. RENTAL 29.95 7710.65060 CUMBERLAND SERVICENTER RELAY 28.60 7710.65060 CUMBERLAND SERVICENTER SWITCH, TRINARY 105.98

Page 47 of 138 23 R5504003B CITY OF EVANSTON, IL BILLS LIST

PERIOD ENDING 07/26/11

ACCOUNT NUMBER SUPPLIER NAME DESCRIPTION AMOUNT

7710.65060 DUECO, INC. OUTSIDE REPAIR 843.55 7710.65060 DUECO, INC. OUTSIDE REPAIR 366.35 7710.65060 EVANSTON CAR WASH & DETAIL CEN 4 CAR WASHES 32.00 7710.65060 FREEWAY FORD TRUCK SALES MUFFLER CLAMPS 151.00 7710.65060 FREEWAY FORD TRUCK SALES BRAKE PARTS 172.02 7710.65060 FREEWAY FORD TRUCK SALES BRAKE PARTS 123.86 7710.65060 FREEWAY FORD TRUCK SALES BRAKE PARTS 279.42 7710.65060 FREEWAY FORD TRUCK SALES BRAKE PARTS 130.86 7710.65060 FREEWAY FORD TRUCK SALES HOSE ASSYMBL. 100.10 7710.65060 FREEWAY FORD TRUCK SALES BRAKE PARTS 387.26 7710.65060 FREEWAY FORD TRUCK SALES BRAKE PARTS 81.90 7710.65060 FREEWAY FORD TRUCK SALES RETURNED SPRING-FRONT 204.54- 7710.65060 GLOBAL EMERGENCY PRODUCTS, INC RECORD PLACARDS 51.91 7710.65060 GLOBAL EMERGENCY PRODUCTS, INC HARDWARE 69.79 7710.65060 GLOBAL EMERGENCY PRODUCTS, INC HARDWARE 295.91 7710.65060 GLOBAL EMERGENCY PRODUCTS, INC GAUGE VOLTMETER 60.01 7710.65060 GRAINGER, INC., W.W. CREDIT RETURNED PARTS 34.46- 75,183.37 75,211.62

00605 INSURANCE FUND

7800 RISK MANAGEMENT 7800.62266 CANNON COCHRAN MANAGEMENT SERV 3RD PARTY ADMIN WC CLAIMS 4,625.00 4,625.00

7801 EMPLOYEE BENEFITS 7801.66050 HILL, HERBERT D REFUND INSURANCE OVERPAYMENT 172.74 7801.66051 DOTSON, LESTER REFUND INSURANCE OVERPAYMENT 145.49 318.23

795600 GENERAL ADMINISTRATION 795600.62270 NORTH SHORE UNIVERSITY HEALTH EXAMS 1,148.00 1,148.00 6,091.23

00700 FIREFIGHTERS PENSION FUND

8000 FIREFIGHTERS' PENSION 8000.61755 UNIVERSITY OF ILLINOIS OUTPT - *INDEP. MEDICAL EXAM 1,150.00 1,150.00 1,150.00

00705 POLICE PENSION FUND

8100 POLICEMEN'S PENSION 8100.61755 NORTHWESTERN MEMORIAL CORPORAT *DIABILITY IME PAYMENTS 1,342.50 8100.61755 GREAT LAKES ADVISORS, INC *2ND QUARTER FIXED INCOME FEES 5,659.02 8100.61755 WALL AND ASSOCIATES 2ND QRT. CONSULTING/ADV. FEE 4,219.36 8100.61755 NORTHERN ILLINOIS UNIVERSITY *IPPFA ANNUAL TRAINING CONF. 825.00 8100.61755 OTTOSEN BRITZ KELLY COOPER AND *LEGAL SERVICES 1,377.50 13,423.38 13,423.38

Page 48 of 138 24 CITY OF EVANSTON

BILLS LIST

PERIOD ENDING 07/26/2011

ACCOUNT NUMBER SUPPLIER NAME DESCRIPTION AMOUNT

Supplemental Bills List Attachment

General 1910.62655 Secap Secap Lease Monthly 255.05 3205.62695 Best Taxi Taxi Cab Coupons payment 4,464.00 4,719.05

Insurance Various Various Casualty Loss 41,196.84 Various Various Worker's Comp 8,684.27 Various Various Worker's Comp 47,676.26 Various Various Casualty Loss 2,084.92 99,642.29

NSP2 5058.62486 Chicago Title & Trust NSP2 Acquisition-Real Estate Close 55,582.57 55,582.57

Various Various Twin Eagle Natural Gas 22,544.74 22,544.74

182,488.65

Grand Total 2,483,592.30

Prepared by Date

Approved by Date

Page 49 of 138 25 For City Council meeting of July 25, 2011 Item A3.1 Business of the City by Motion: James Park Irrigation System For Action

Memorandum

To: Honorable Mayor, Members of the City Council and Members of the Administration and Public Works Committee

From: Douglas J. Gaynor, Director of Parks, Recreation & Community Services Paul D’Agostino, Superintendent of Parks, Forestry & Facilities Stefanie Levine, Assistant Superintendent of Parks, Forestry & Facilities

Subject: Contract Award Recommendation for the James Park Irrigation System Improvement Project, Bid #12-30

Date: July 27, 2011

Recommended Action: Staff recommends approval of the base bid plus alternate 1 for the James Park Irrigation System Improvement Project to Halloran & Yauch, Inc. located at 28322 Ballard Drive, Lake Forest, Illinois 60045 in the total amount of $79,340.

Funding Source: FY 2011 CIP #415411 $ 80,000 * FY 2011 CIP #415410 $ 20,000 Total: $100,000

*Funding for account 415410 has been established to make repairs to the pavement surrounding the James Park field house. However, as the subject irrigation project is over budget and considered critical to operations, staff recommends use of a portion of this funding to cover the additional costs and complete the irrigation work.

Summary: The City currently operates an irrigation system for a variety of athletic fields in James Park (located south of Oakton Street and west of Dodge Avenue). The irrigation system maintains a total of 62 stations and includes a three horse power, 50 GPM booster pump to supplement the static pressure delivered by the City’s potable water service. Unfortunately, the existing system only provides enough dynamic pressure to operate one irrigation station at a time, resulting in an approximate 60 hour cycle time. Due to the high level of facility use in summer months, available time to operate the system is severely limited, resulting in a protracted schedule of nearly seven days to complete a single cycle. As a result turf and playing conditions suffer greatly. This project will

Page 50 of 138 provide the system with a larger water service and second booster pump in order to provide simultaneous multi-station operation and thus adequate watering capacity for these critical recreation fields.

Bids to perform this work were opened and publicly read on July 12, 2011. A total of three bids were received as follows: Contractor Address Base Bid Alternate 1 Total Bid Halloran & 28322 Ballard Drive, Lake $74,840 $4,500 $79,340 Yauch Forest, IL 60045 828 Foster Street GA Johnson $119,330 No bid $119,330 Evanston, IL 60201 Central Lawn 239 King Street, Elk Grove $149,060 $25,000 $174,060 Sprinklers Village, IL 60007

In order to provide greater bidding flexibility, one alternate item was requested as follows:

Alternate 1: Install a variable frequency drive within the booster pump assembly. As inclusion of this drive will help extend the service life of the booster pump system, staff recommends acceptance of this alternate.

Staff recommends award of the base bid plus alternate 1 to Halloran & Yauch for the lump sum amount of $79,340. Halloran & Yauch is in compliance with the City’s M/W/EBE goals (please see attached memorandum for additional information). Additionally, the City has worked with this contractor on past projects with favorable results.

A breakdown of project expenditures is as follows:

Item Amount CIP Account #415411 $80,000 CIP Account #415410 $20,000 Expenditures / encumbrances to date -$12,587 Recommended bid award -$79,340

Balance Remaining $8,073

Work on this project is scheduled to begin in August 2011. The current substantial completion deadline is November 18, 2011. Remaining funds will be used to complete as much pavement repair around the James Park field house as possible.

------Attachments: MWEBE Memo

Page 51 of 138

Memorandum

To: Stefanie Levine, Assistant Superintendent, Parks, Recreation and Community Services

From: Lloyd W. Shepard, Business Development Coordinator, Community & Economic Development Department

Subject: Bid No. 12-30, James Park Irrigation System Improvement Project, M/W/EBE Compliance Approval, Halloran & Yauch Incorporated

Date: July 13, 2011

The M/W/EBE schedules and supporting documentation submitted by Halloran & Yauch Incorporated (H&Y) for the subject bid have been reviewed in accordance with the City of Evanston Specification for M/W/EBE Participation. H&Y meets M/W/EBE subcontracting compliance with a 25.5% M/W/EBE participation.

H&Y must also meet interim and final compliance. Interim compliance is achieved by utilizing the scheduled M/W/EBE subcontractors during the course of the project. Final compliance is based upon the final amounts paid to the scheduled M/W/EBEs as determined by all partial and/or final waivers of lien or cancelled checks. Other documentation could be requested by the City to verify the scheduled firms’ utilization.

H&Ys total base bid is $74,840.00. Listed below are the scheduled M/W/EBEs.

Name of Scope of Work Contract % MBE WBE EBE M/W/EBE Amount Great Lakes Excavation, concrete, $15,100.00 20.2 X Landscape landscape restoration 434 E. Devon Elk Grove Village, IL. 60007 Elmund & Nelson Electrical Work $4,000.00 5.3 X Company 1510 Sheldon Dr. Elgin, IL. 60120 Total M/W/EBE $19,100.00 25.5

Bid No. 12-30, James Park Irrigation System Improvement, M/W/EBE Compliance Approval, Halloran & Yauch, Inc. Page 52 of 138 Finally, within 15 calendar days after the Notice to Proceed has been issued to H&Y, a copy of the subcontract between the M/W/EBEs and H&Y must be submitted to the Business Development Coordinator, Community & Economic Development Department. Failure by the prime contractor to submit a copy of the subcontract could delay payment of progress payments or final payment.

Bid No. 12-30, James Park Irrigation System Improvement, M/W/EBE Compliance Approval, Halloran & Yauch, Inc. Page 53 of 138 For City Council meeting of July 25, 2011 Item A3.2 Business of the City by Motion: Contract for Twiggs Park Renovation Project For Action

Memorandum

To: Honorable Mayor, Members of the City Council and Members of the Administration and Public Works Committee

Subject: Contract Award Recommendation for the Twiggs Park Renovation Project, Bid #12-42

Date: July 27, 2011

Recommended Action: Staff recommends that City Council authorize the City Manager to execute a contract for the Twiggs Park Renovation Project for the base bid to Clauss Brothers Inc. located at 360 West Schaumburg Road, Streamwood, Illinois 60107 in the total amount of $74,012.

Funding Source: FY 2011 CDBG #5170.62830 $40,000 FY 2010 CDBG* $34,892 Total: $74,892

*Use of $10,000 from the Neighborhood Initiatives Account and $24,892 from the Façade Improvement Account in the CDBG Fund was approved by the CDBG committee on July 19, 2011 as a supplement to this project in order to allow performance of this work to proceed. This is a reallocation of unspent funds from 2010 CDBG. This reallocation does not trigger an amendment to the City’s Consolidated Plan or Action Plan.

Summary: The east end of Twiggs Park was extended several years ago through a lease agreement with the Metropolitan Water Reclamation District (MWRD) from Dewey Avenue to Greenbay Road. Since that time the multi-use trail has been extended and a surface parking lot has been built. Aesthetic and landscape improvements however, which provide more visual appeal to visitors as well as create a sense of entry, have not

Page 54 of 138 been performed. This project seeks to start that effort by adding a gateway (similar in design to those found at both Butler and Beck Parks), removing an unused ComEd service, installing a concrete walkway to help facilitate pedestrian traffic crossing the bridge at Greenbay and installing deciduous trees to create a sense of space and help establish shade and greening.

Bids to perform this work were opened and publicly read on July 12, 2011. A total of two bids were received as follows: Contractor Address Base Bid Alternate 1 Alternate 2 Total Bid 360 West Clauss Schaumburg Road, $74,012 $19,200 $17,155 $110,367 Brothers Streamwood, IL 60107 GA 828 Foster Street $114,580 $12,907 $11,100 $138,587 Johnson Evanston, IL 60201

In order to provide greater bidding flexibility, two alternate items were requested as follows:

Alternate 1: Install a five foot wide walkway between the multi-use trail and the northeast corner of the park to facilitate pedestrian traffic crossing the bridge at Greenbay. As this item is beyond the available budget, staff does not recommend acceptance of this alternate. Alternate 2: Install shade trees throughout the new eastern section of the park. As this item is beyond the available budget, staff does not recommend acceptance of this alternate.

Staff recommends award of the base bid to Clauss Brothers for the lump sum amount of $74,012. Clauss Brothers is in compliance with the City’s M/W/EBE goals (please see attached memorandum for additional information). Additionally, the City has worked with this contractor on numerous past projects with favorable results.

A breakdown of project expenditures is as follows:

Item Amount CDBG #5170.62830 $40,000 CDBG Prior Year Funds Reallocation $34,892 Expenditures / encumbrances to date -$880 Recommended bid award -$74,012

Balance Remaining $0

Work on this project is scheduled to begin in August 2011. The current substantial completion deadline is October 28, 2011. ------

Page 55 of 138 Attachments: MWEBE Memo

Page 56 of 138

Memorandum

To: Stefanie Levine, Assistant Superintendent, Parks, Recreation and Community Services

From: Lloyd W. Shepard, Business Development Coordinator, Community & Economic Development Department

Subject: Bid No. 12-42, Twiggs Park Renovation Project, M/W/EBE Compliance Approval, Clauss Brothers Incorporated

Date: July 13, 2011

The M/W/EBE schedules and supporting documentation submitted by Clauss Brothers Incorporated (CB) for the subject bid have been reviewed in accordance with the City of Evanston Specification for M/W/EBE Participation. CB meets M/W/EBE subcontracting compliance with a 25.0% M/W/EBE participation.

CB must also meet interim and final compliance. Interim compliance is achieved by utilizing the scheduled M/W/EBE subcontractors during the course of the project. Final compliance is based upon the final amounts paid to the scheduled M/W/EBEs as determined by all partial and/or final waivers of lien or cancelled checks. Other documentation could be requested by the City to verify the scheduled firms’ utilization.

CBs total base bid is $74,012.00. Listed below are the scheduled M/W/EBEs.

Name of M/W/EBE Scope of Work Contract Amount % MBE WBE EBE Herrera Construction Concrete $15,433.00 20.85 X 24520 Harmony Rd. Marengo, IL. 60152 Genex Corporation Electrical Work $1,870.00 2.53 X 4811 Emerson Avenue Palatine, IL. 60067 Truck King Hauling Hauling $1,200.00 1.62 X 4722 S. Spaulding Chicago, IL. 60632 Total M/W/EBE $18,503.00 25.0

Bid No 12-42, Twiggs Park Renovation, M/W/EBE Compliance Approval, Clauss Brothers, Inc. Page 57 of 138 Finally, within 15 calendar days after the Notice to Proceed has been issued to CB, a copy of the subcontract between the M/W/EBEs and CB must be submitted to the Business Development Coordinator, Community & Economic Development Department. Failure by the prime contractor to submit a copy of the subcontract could delay payment of progress payments or final payment.

Bid No 12-42, Twiggs Park Renovation, M/W/EBE Compliance Approval, Clauss Brothers, Inc. Page 58 of 138 For City Council meeting of July 25, 2011 Item A3.3 Business of the City by Motion: Cabinet Replacement at Fleetwood Jourdain For Action

Memorandum

To: Honorable Mayor and Members of the City Council Administration and Public Works Committee

From: Douglas J. Gaynor, Director, Parks, Recreation & Community Services Paul D’Agostino, Superintendent Parks/Forestry & Facilities Stefanie Levine, Assistant Superintendent Parks/Forestry & Facilities

Subject: Contract Award Recommendation to O’Hara Construction, Inc. for the Cabinet Replacement at the Fleetwood-Jourdain Community Center, Bid #11-62

Date: July 25, 2011

Recommended Action: Staff recommends that City Council authorize the City Manager to execute a contract for the Cabinet Replacement at the Fleetwood-Jourdain Community Center Project with O’Hara Construction, Inc. located at 636 Ridge Avenue, Evanston, Illinois 60202 in the amount of $26,360.

Funding Source: CDBG Account # 5275.62800: $30,000

Summary: The cabinets in the Fleetwood-Jourdain Center’s Arts and Crafts room are deteriorated to the point that some of them are inoperable. The laminates are peeling and handles are missing. Bids to replace these cabinets were opened and publicly read on March 22, 2011. A total of two bids were received as follows:

Page 59 of 138

Contractor Address Base Bid Alt 1 Alt 2 Total O’Hara 636 Ridge Avenue, Construction, Inc. Evanston, IL 60202 $16,360 $10,000 $4,000 $26,360 Continental 1919 Greenwood Construction Co. Street, Evanston, IL Inc. 60201 $19,900 $22,900 $900 $42,800

In order to provide greater bidding flexibility, two alternate items were requested as follows:

Alternate 1: Install metal cabinets and countertops in lieu of laminated wood cabinets. As this work is expected to significantly extend the service life of the cabinetry and is within the original project budget, this item is recommended for award. As a result of accepting this alternate, metal cabinets and countertops will be installed. Alternate 2: Install solid surface material countertops and splashes in lieu of laminated wood countertops and splashes. Alternate 1 includes stainless steel countertops and splashes therefore this alternate is not recommended for award.

Staff recommends award of the base bid plus alternate 1 to O’Hara Construction, Inc. for the lump sum amount of $26,360. O’Hara Construction, Inc. is in compliance with the City’s M/W/EBE goals, please see attached memorandum for additional information. Staff has checked the contractor’s references with favorable results. One reference, for an office build-out project, indicated that the contractor was a very good craftsman and completed work on time and within budget. A second reference, for a residential home improvement project, indicated that the contractor provided a good quality installation and would rehire O’Hara for future projects.

A breakdown of project expenditures is as follows:

Item Amount CDBG Account #5275.62800 $30,000.00 Miscellaneous expenses (bid notification, -$1,193.30 and printing) Recommended bid award -$26,360.00

Balance Remaining $2,446.70

Installation of cabinet work is scheduled to be performed in August or September 2011.

------Attachments: M/W/EBE Memorandum

Page 60 of 138

Memorandum

To: Anil Khatkhate, Project Manager, Facilities Management

From: Lloyd W. Shepard, Business Development Coordinator, Community & Economic Development Department

Subject: Bid No. 11-62, Cabinet Replacement at Fleetwood-Jourdain, Community Center, Compliance Approved for O’Hara Construction, Inc.

Date: April 4, 2011

This particular Bid from O’Hara Construction has a base bid of $16,360.00 which is under the $20,000.00 contracting floor that triggers the 25% M/W/EBE subcontracting participation. The contractor cannot know prior to the bid opening which alternates will or will not be accepted. Therefore; it is the base bid that is used ($16,360.00) to determine M/W/EBE subcontracting participation and M/W/EBE compliance. Given that this bid is $26,360.00 with alternate 1 ($10,000.00) added, M/W/EBE subcontracting participation cannot be applied after the bid opening. Additionally, O’Hara meets all three stages of compliance (Initial, Interim and Final) given it is an Evanston business.

O’Hara’s base bid is $16,360.00. Alternate 1 increases the bid price to $26,360.00. Listed below are O’Hara’s address, scope, base bid amount, alternate 1 cost and total cost.

Name of M/W/EBE Scope of Work Base Bid Alternate 1 Total Cost Amount O’Hara Construction, Cabinet $16,360.00 $10,000.00 $26,360.00 Inc. Replacement 636 Ridge Avenue Evanston, Illinois 60202

Bid No. 11-62, Cabinet Replacement, Fleetwood-Jourdain, Compliance Approval, O’Hara Page 61 of 138 For City Council meeting of July 25, 2011 Item A3.4 Business by City Motion: North Fuel Tank Repair Contract For Action

Memorandum

To: Honorable Mayor and Members of the City Council Members of the Administration & Public Works Committee

From: Paul Schneider, Acting Director of Public Works Lonnie Jeschke, Fleet Manager, Fleet Services Division

Subject: Approval Request for North Fuel Tank Repairs

Date: July 18, 2011

Recommended Action: Staff recommends that the City Council authorize the City Manager to execute a sole source contract with Metro Tank and Pump Company (1111 West Dundee Road, Wheeling, IL 60090-3936) in the the amount of $23,948.00 to repair two underground storage tanks (UST) at the service center. The contract will repair two (2) fill tubes with their respective frames and covers and rehabilitate the top of the North Tank # 1. This underground storage tank holds 87 octane gasoline.

Funding Source: Municipal Service Center object code # 2610.65515, Other Improvements.

Summary: As a result of age and on-going daily operations, two (2) at grade fill caps and frames became cracked and broken from vehicular traffic passing over them. These caps and frames provide openings for fill pipe stand-pipes for the underground fuel storage tanks.

In-house crews saw cut the concrete and excavated the openings in preparation for Metro Tank and Pump, who is an authorized and approved vendor by the Illinois State Fire Marshall’s Office and the Illinois E.P.A to make repairs to the tanks. In the course of working on these fill pipes, Metro personnel became aware of a problem with the manner in which one of the fill pipes tap into the fiberglass tank was made. This being a code compliance issue for USTs, Metro made Fleet Staff aware of the problem and ceased with repair operations. They provided additional information on what was required to their respective office as well.

Page 62 of 138 The Metro-Tank and Pump office and engineering staff advised Fleet Services Staff of the conditions and code requirements and then provided a quote for these required repairs based on Fleet Service’s request to bring the fill pipe tap, fill pipe, frame and cover into compliance.

The quote includes: Base bid $20,668.00 Pumping Charges $ 925.00 Transportation Charge $ 390.00 Disposable Liquids (3,000gal) $ 1,620.00 Demurrage Charge (3hr) $ 345.00 TOTAL $23,948.00

Since North Tank #1 is already exposed, in order to expedite this critical repair staff recommends a sole source contract with Metro. The normal bidding process would add well over two months to the repair. Metro Tank and Pump has been providing code compliant repairs and services to the City of Evanston for many years. They are fully certified by the Illinois State Fire Marshall and Illinois & U.S. E.P.A.

------Attachments: Copy of Metro Tank & Pump Quote Photos

2 Page 63 of 138

MMEETTRROO TANK AND PUMP COMPANY 1111 West Dundee Road Wheeling, IL 60090-3936 Phone: (847) 465-4000 Fax: (847) 465-1864 WEBSITE: WWW.METROTANK.COM EMAIL: [email protected]

Mr. David Waite July 14, 2011 City of Evanston 2020 Asbury Ave Evanston, IL 60201

Dear Mr. Waite:

METRO Tank and Pump Company is pleased to quote you on the following work at your Public Works location. We are a full service company capable of providing you with a complete project from start to finish.

JOB DESCRIPTION All work will be performed in compliance with the most current guidelines of the Office of the Illinois State Fire Marshal (OSFM), the I.E.P.A. and OSHA.

I. Furnish and install the following services, labor and equipment: Secure OSFM permit and mobilize to site. Underground storage tank (UST) must be empty. If Evanston’s fuel supplier will not transfer gasoline to another tank, METRO Tank can perform for the price below. Inert UST with Liquid Nitrogen and isolate UST from piping. Brace excavation opening for tank manufacturer’s repair personnel. Clean tank top opening and assist tank manufacturer certified personnel in the repair of the Fiberglass UST. (Note: Cost of tank manufacturer’s personnel and work are included in METRO’S price.) After repair, set up and perform third party certified Liquid Nitrogen test on the UST while OSFM present. After test passes, furnish and install (1) new riser and below-grade overspill manhole. Backfill as needed, dowel in, pour and seal new concrete.

II. Furnish and install the following equipment: Mobilize crew and equipment to site. Owner to saw-cut and breakout concrete around the damaged Gasoline below-grade manhole. Owner to dispose of concrete on-site. Dig down to remove and replace damaged manhole. Furnish and install (1) new below grade manhole and (1) new drop tube. Owner supply concrete; Metro to supply and pour concrete. Price: $20,668

● METRO Tank to perform transfer of gasoline product to another gasoline UST tank on site (pump down to 3”). Add: $925 Note: Tank bottom contents to be disposed of as per price schedule below.

Disposal of tank contents will be performed as follows: " Transportation charge. $390.00 per load " Disposal of pumpable liquids. $ 0.54 per gallon " Demurrage time over 1 hour on site. $115.00 per hour Respectfully, METRO Tank and Pump Company Larry Cherner Payment Terms: Signed Contract / Purchase Order; President Net 10 days upon receipt of invoice.

The following Terms and Conditions between METRO Tank and Pump Company (hereafter Contractor) and City of Evanston (hereafter Purchaser) are affixed and made a part hereof.Page Please sign64 in of the 138appropriate place to indicate your acceptance. EVANSTONUSTREPAIR Page 65 of 138 Page 66 of 138 PageFor 1 City of 5 Council meeting of July 25, 2011 Item A3.5 Business of the City by Motion: Award of Contract for Towing Services For Action

Memorandum

To: Honorable Mayor and Members of the City Council Members of the Administration & Public Works Committee

From: Martin Lyons, Assistant City Manager Rickey A. Voss, Parking/Revenue Division Manager

Subject: Contract Award for Towing Services to North Shore Towing, Inc., 2527 Oakton, Evanston, IL 60202. (RFP 12-37)

Date: July 18, 2011

Recommended Action:

Staff recommends that City Council authorize the City Manager to execute a contract with North Shore Towing, Inc, 2527 Oakton, Evanston, IL 60202 to provide towing and other related services for the City. The contract term is for an initial 3-year period commencing on August 1, 2011 and terminating on July 31, 2014 with two optional 1- year renewals. Funding is provided by the General Fund.

Funding Source:

FY2011 General Fund Budget: $44,982.00 BU 1941.62451 (Boots and Tows)

Summary:

The contract awarded North Shore Towing, Inc., 2527 Oakton, Evanston, IL 60202, on January 31, 2007 and formally extended on July 13, 2009 will officially expire on July 31, 2011.

A Request for Proposal (RFP) was prepared by staff. The RFP was advertised in the Chicago Tribune and Demandstar. The submittal deadline was June 23, 2011.

Submittal Requirements - In addition to an overall description of the firm qualifications, the RFP required that the following items be submitted to assist in determining the most qualified firm:

Page 67 of 138 • Similar Contracts/Experience – All respondents shall describe other contracts (at least five (5) but no more than ten (10) similar in scope, size or discipline to the required services described herein, performed or undertaken within the past five years (at least one of which is current within the Metropolitan Chicago area)). In addition, the respondent must provide references, including name, address and telephone number of a contact person for each project identified and described. Indicate commencement dates, duration and type of operation.

• Cost for Services Proposal – All respondents were required to complete a detailed Cost Proposal Sheet and include it in the proposal. In addition the respondents needed to provide as part of the response a proposal for sharing revenue from providing towing and related services for private towing as directed by the City. This item will be considered as an option for the City to review and decide if the option will be accepted as part of the proposal.

• Respondent Questionnaire – All respondents were required to complete a Respondent Questionnaire which included the company information, location, and the capacity of the storage facility (minimum capacity of 225 vehicles). To indicate whether their facility is leased or owned. A detailed list of equipment, employees that will be tow truck operators providing the services. (Names of any subcontracted operators must be provided to the City immediately upon notice of award). In addition, respondents were required to list the anticipated average response time the respondent would guarantee throughout the contract term for the following services.

1. Towing and related services for private vehicles as directed by the City. 2. Towing and related services for City vehicles as requested by the City. 3. Installation and removal of a vehicle immobilization (boot) device when notified by the City.

Evaluation Criteria - The selection of a towing contractor was based upon a combination of the firm’s overall qualifications; experience; cost of services, and past record in performing similar work. The evaluation criteria listed below was used in the selection of the successful operator:

A. Qualifications and Expertise:

B. Response to the City’s questionnaire indicating the capabilities of the firm: (2

C. Cost proposal for services to private vehicles, City vehicles, provide related services and the optional revenue sharing

D. Past record in performing similar work.

Selection Process - The review panel consisted of Jewell Jackson, Purchasing Manager, and Rickey A. Voss, Parking/Revenue Division Manager.

Page 68 of 138 The City received one proposal from North Shore Towing Company. The proposal submitted was found acceptable based on the above-mentioned criteria. Several towing companies were contacted to find out why they did not submit a proposal and the responses were as follows:

• Bob’s General Auto Towing - Stated they were not interested in the contract. • Zimmer Towing – Stated he is a one-man operation and did not meet specifications. He does not own land to house the vehicles as stated in the RFP • Evanston Auto Towing – They do not have a lot big enough and small trucks could not meet specification requirements. • 24 hour roadside assistance – Stated their storage facilities could hold only a few cars. • Pinel Andrews – They currently only have one truck and plans to buy two additional trucks in the future and will consider submitting a proposal in the future. • Smitty’s – Could not remember receiving the document. He responded prior to North Shore receiving the contract and has not responded since that time. • Emergency Road Service – Intended to submit a proposal but did not have the required storage facility. May submit a response next time around, as he said he could have talked to some of the other shops in the area and use their facilities. • Lincoln towing services – Was out of town and missed the deadline to respond to the RFP. • Rendered Services – The specifications required a storage facility located in Evanston. He located a property to lease in Evanston, but did not receive an answer or Letter of Intent from the property owner to meet the deadline. He stated two many negatives weighed against others and his proposals. Discouraged because of the Evanston 5% preference stipulation and did not want to put all of the work into the proposal and then be disqualified. Stated the RFP specifications exclude competition from towing companies outside of Evanston and there are very few companies in the area who could meet the requirements. He will look at submitting a proposal the next time the contract is out for solicitation.

Following reviews North Shore Towing was unanimously recommended for selection by the review panel.

Contract Negotiation/Cost Analysis – Following selection, City staff met with North Shore Towing to finalize the cost schedule. The costs associated with towing services are provided as follows and North Shore Towing, Inc. has agreed to sign the City’s Standard Professional Services Agreement.

Page 69 of 138 Towing Category - Private Vehicles Contract Rate Current Rate

Autos $145 $145 Autos w/Trailer $175 $165 Trucks (up to 2.5 ton) $250 $250 Trucks (over 2.5 ton) $300 $300 Tractor Trailers $350 $350 Storage (Hours 0-3) $5 $5 Storage (Hours 3-12) $25 $20 Storage (Hours 12-24 and subsequent days) $40 $40 Emergency Road Service $50 $60 (i.e. lockouts/jump starts) Clean up Accident Debris $50 $50 Oil Dry Appilcation $40 $40

Towing Category - City Vehicles/Additional Services Contract Rate Current Rate

City Vehicles Including Small Trucks (within city limits) No Charge No Charge Medium Duty Trucks $145/hour $145/hour Heavy Duty Trucks $175/hour $175/hour Towing City Vehicles Outside of City Limits (within 3 miles) $1.50/mile $1.50/mile (outside of 3 miles) $2.50/mile $2.50/mile Boot Install/Removal $75 $75 Storage Charge $10/day $10/day Tire Changes $50 $50 Jump Starts No Charge No Charge Clean up - Accident Debris $10 $10 Oil Dry Appilcation $10 $10 Salvage Vehicles - Contractor Will Pay City per Vehicle $50 $35

Optional Revenue Sharing Proposal – The RFP requested that all proposers to present a Revenue Sharing Proposal as an option to be considered. The purpose of the proposal is to share revenues with City based on the number of vehicles and or services provided by the Contractor. North Shore Towing has provided the following information in consideration of the revenue sharing option.

Optional Revenue Sharing Proposal Rate Vehicles Towed FY10/11 Revnue Potential

Autos $170 1702 ($25ea)= $42,550 Autos w/Trailer $200 0 ($25ea)= $0 Trucks (up to 2.5 ton) $275 1 ($25ea)= $25 Trucks (over 2.5 ton) $375 4 ($50ea)= $200 Tractor Trailers $425 1 ($75ea)= $75 Oil Dry Appilcation $50 247 ($15ea)= $3705

Potential Annual Revenue Total $46,555

City Relationship/Qualification/Ease of Transition – North Shore Towing, Inc. and the City of Evanston have enjoyed a partnership for 29 years. North Shore Towing, Inc., an

Page 70 of 138 Evanston based company, has provided excellent customer service and remains a valued partner with the City and residents. North Shore Towing, Inc. has an excellent reputation throughout the North shore.

------

Attachments: MWEBE Memo

Page 71 of 138

Memorandum

To: Rickey A. Voss, Parking Manager, Administrative Services

From: Lloyd W. Shepard, Business Development Coordinator, Community & Economic Development Department

Subject: RFP 12-37, Towing Services, North Shore Towing, M/W/EBE Compliance Approved

Date: July 18, 2011

The goal of the Minority, Women and Evanston Business Enterprise Program (M/W/EBE) is to assist such businesses with opportunities to grow. In order to help ensure such growth, the City established a goal for general contractors to utilize M/W/EBEs to perform 25% of the awarded contract. The subject was reviewed in accordance with the City of Evanston Specification for M/W/EBE Participation. North Shore Towing is an Evanston business; thereby meeting all stages of compliance, i.e., initial, interim and final.

The award amount for booting is $44,982.00. The name and address of the awardee for this project is indicated below.

Name and Address Scope Contract Amount North Shore Towing Booting $44,982.00 2527 Oakton Street Evanston, IL. 60202

RFP 12-37, Towing Services, North Shore Towing, M/W/EBE Compliance Approved, 7-18-11 Page 72 of 138 For City Council meeting of July 25, 2011 Item A3.6 Business of the City by Motion: Contract for 1708-1710 Darrow Demolition For Action

Memorandum

To: Honorable Mayor and Members of the City Council Members of Administration and Public Works Committee

From: Steve Griffin, Director, Community and Economic Development, Nancy Radzevich, Economic Development Manager, Ted Partika, Construction Rehab Specialist

Subject: Contract award for Demolition of 1708 and 1710 Darrow Avenue (Bid 12- 38)

Date: July 13, 2011

Recommended Action: Staff recommends City Council authorize the City Manager to execute a contract in response to Bid 12-38, for the demolition and removal of the residential-style buildings, accessory structures, and trees located at 1708 and 1710 Darrow Avenue to the lowest responsive and responsible bidder, Impactor, 1460 Fairlane Drive #516, Schaumburg, IL 60193 in the amount of $27,400.

Funding Source: Funding for this work will be from the West Evanston Tax Increment Financing (TIF) District Account #5870.62605 – “Other Charges”. The adopted FY2011 budget for the West Evanston TIF included $490,000 for “Capital Projects,” of which staff had budgeted $40,000 for this demolition project.

Summary: The Community and Economic Development Department and Purchasing Division, with assistance from the Assistant Superintendent from Parks, Recreation and Community Services, created a bid package for the demolition of two vacant, City-owned homes at 1708-1710 Darrow. In addition to the complete demolition of the residential buildings, the bid package requires the successful bidder to demolish and remove all existing site improvements and accessory structures, disconnect and cap all site utilities that serve the existing structures prior to the commencement of demolition, remove and legally dispose of all demolition materials from the site, and backfill and grade the site with clean soil.

Page 73 of 138

The Purchasing Division solicited bids from several contractors for the project and advertised the bid in the Evanston Review and published it on Demand Star. The bids were due to and opened by the Purchasing Division on July 5, 2011.

Bids were submitted by Impactor, Schaumburg; Omega Demolition Corp., Elgin; National Wrecking Company, Chicago; Heneghan Wrecking Co., Chicago; G. A. Johnson & Son, Evanston; KLF Excavating, Markham, as follows:

Contractor Bid Price Impactor $27,400.00 KLF Excavating $29,000.00 G.A. Johnson & Son $54,800.00 National Wrecking Company $56,950.00 Omega Demolition Corp. $81,800.00 Heneghan Wrecking Co. $144,800.00

The Community and Economic Development’s Construction Rehab Specialist had estimated approximately $40,000 for the project, including an estimated $5,000-$7,000 for pre-demolition asbestos removal. The asbestos removal work was quoted separately as it needs to be done by specialized asbestos abatement firms vs. general demolition firms, and needs to be completed prior to the commencement of any general demolition work. The lowest responsive and responsible bid for the demolition work is approximately 17% below the estimated cost.

The Purchasing Division reviewed the bids to confirm that each bid was complete and each bidder complies with City purchasing requirements. As the general demolition work does not afford subtracting opportunities, the M/W/EBE participation goal is waived for this project.

Attachments: M/W/EBE Waiver

Page 74 of 138

Memorandum

TO: NANCY RADZEVICH, ECONOMIC DEVELOPMENT MANAGER, COMMUNITY & ECONOMIC DEVELOPMENT DEPARTMENT FROM: LLOYD W. SHEPARD, BUSINESS DEVELOPMENT COORDINATOR, COMMUNITY & ECONOMIC DEVELOPMENT DEPARTMENT SUBJECT: BID NO. 12-38, DEMOLITION OF 1708 AND 1710 DARROW, M/W/EBE SUBCONTRACTING WAIVED, IMPACTOR, INC. DATE: JULY 11, 2011 The goal of the Minority, Women and Evanston Business Enterprise Program (M/W/EBE) is to assist such businesses with opportunities to grow. In order to hellp ensure such growth, the City has established an M//W/EBE participation goal of 25% to have general contractors utilize M/W/EBEs to perform no less than 25% of the awarded contract. However, the requirements for demmolition does not afford M/W/EBE subcontracting opportunities; therefore, M/W/EBE subcontracting participation is waived.

CC: Jewell Jackson, Manager Purchasing & Contracts

Bid # 12-38 Demolition of 1708 and 1710 Darrow, M/W/EBE Subcontracting Waived, Impact, Inc., 7-11-11 Page 75 of 138 For City Council meeting of July 25, 2011 Item A4 Business of the City by Motion: Change Order for 1964 Filter Addition Rehab For Action

Memorandum

To: Honorable Mayor and Members of the City Council Administration and Public Works Committee

From: David Stoneback, Utilities Director Kevin Lookis, Water Production Superintendent

Subject: Approval of Change Order No. 2 1964 Filter Addition Rehabilitation, Bid 11-39

Date: July 14, 2011

Recommended Action: Staff is seeking City Council approval authorizing the City Manager to execute Change Order # 2 in the amount of $8,927 to the agreement with Keno and Sons Construction Company for the 1964 Filter Addition Rehabilitation project. This will increase the total contract from $3,453,912 to $3,462,839.

Funding Source: Funding for this work will be from the Water Fund, Account 733048. This account has a budget allocation of $4,100,000 ($2,900,000 in FY 2011 and $1,200,000 in FY 2012).

Summary: This contract is for the rehabilitation of the 1964 filters, including the complete removal and replacement of the under-drain system and filter media, as well as the tuckpointing of the masonry walls, removal and replacement of the pre-cast roof slabs, rehabilitation of the structural steel, and removal and replacement of the roofing membrane in the 1964 filter building addition.

The City Council was advised in a memo dated April 29, 2011, that the City Manager executed an emergency Change Order 1 in the amount of $20,627 for additional structural steel and masonry replacement during the demolition and replacement of the structural steel and concrete roof plank replacement on the north half of the 1964 Filter Addition which house Filters 20, 22 and 24. The need for the additional steel and masonry work was not visible until the demolition uncovered areas that are normally hidden from view.

Page 76 of 138 Following the execution of Change Order 1, the need for further steel replacement was identified. The “C” shape purlins that run east/west between the beams and support the pre-cast concrete roof panels were removed to be sandblasted and painted and then reinstalled. The replacement cost of the nine purlins closest to the north exterior wall was included in Change Order 1. Unfortunately, after closer review by both the contractor and the Structural Engineer from CDM (the consulting engineering firm hired by the City to design and provide engineering services during construction) later in April, an additional four purlins were discovered to have defects which rendered them unsafe for reuse. The cost to replace these four additional purlins is $2,730, and these are included in Change Order 2.

In addition, the removal of the tiles which encase the southernmost steel anchors of the steel beams cannot be accomplished without damaging these tiles beyond reuse. Keno and Sons proposes to replace these tiles (for both the north and south areas) for a cost of $6,197.

The total cost of Change Order 2 is as follows: Item 1 – Replace four additional purlins $2,730 Item 2 – Additional tile replacement $6,197 Total – Change Order 2 $8,927

No contract time extension is associated with this change order.

A summary of the total project cost is attached.

Copies of the contractor’s proposals to complete this additional work along with memos from CDM supporting these proposals are enclosed.

Legislative History City Council approved award of this contract on February 14, 2011 in the amount of $3,433,285. Change Order 1 in the amount of $20,627 was approved on April 26, 2011 and amended the total contract amount to $3,453,912.

Page 77 of 138 Page 78 of 138 Page 79 of 138 Page 80 of 138 Page 81 of 138 Page 82 of 138 Page 83 of 138 Page 84 of 138 Page 85 of 138 Page 86 of 138 For City Council meeting of July 25, 2011 Item A5 Resolution 38-R-11: Amending FY2011 Capital Improvement Program For Action

Memorandum

To: Honorable Mayor and Members of the City Council

From: Martin Lyons, Assistant City Manager, Treasurer Joellen C. Earl, Director of Administrative Services

Subject: Resolution 38-R-11 Approving the Amended FY2011 Capital Improvement Program

Date: July 20, 2011

Recommended Action: Staff recommends approval of Resolution 38-R-11 – Approving the amended Capital Improvements Program. The total 2011 Capital Improvements Program is proposed to be amended by $1,022,513 for a total of $32,437,959. This resolution was originally presented at the July 18, 2011 City Council meeting.

------Attachments: July 18, 2011 Agenda Item SP4.2: Resolution 38-R-11 – Capital Improvements Program FY2011 CIP Sorted by Fund & Funding Source

Page 1 of 1 Page 87 of 138 For City Council meeting of July 18, 2011 Item SP4.2 Resolution 38-R-11: Approving Amended FY2011 Capital Improvement Program For Action

Memorandum

To: Honorable Mayor and Members of the City Council

From: Martin Lyons, Assistant City Manager, Treasurer Joellen C. Earl, Director of Administrative Services

Subject: Resolution 38-R-11 Approving the Amended FY2011 Capital Improvement Program

Date: July 18, 2011

Funding Source: Funding is provided through the E911Fund, The Capital Improvements Fund, the Washington National TIF Fund, and the Parking Fund.

Summary: On 02-14-11, the City Council approved the FY2011 Budget which included the FY2011 Capital Improvements Program (CIP) at $31,415,446. At the time the FY2011 CIP was presented to the City Council, year-end expenditure totals for several prior year (FY2010-11) capital projects were not yet available to staff. As a result, staff presented the FY2011 CIP with budget estimates for several projects. Since the FY2011 CIP was approved, staff has finalized year-end expenditure totals for FY10-11 capital projects and revised the FY2011 CIP project list. Staff has updated the funding requests for several FY2011 capital projects to be funded by the E911, Washington National TIF, Southwest TIF, CIP and Parking Funds.

Projects to be funded by CIP reserves were approved in prior years, but have outstanding balances to carry over into FY2011. Proposed carryover projects to be funded by CIP Fund reserves total $3,075,845. In addition to CIP Fund projects, the proposed resolution would increase funding requests for capital projects in the E911 Fund by $89,353. Funding requests for capital projects in the Parking Fund ($306,598) and Washington National TIF Fund ($473,715) would also increase as a result of the

Page 1 of 2 Page 88 of 138 funding plan for the Comprehensive Parking Garage Repair Project, which was approved by the City Council on June 27, 2011.

------Attachments: Resolution 38-R-11 – Capital Improvements Program FY2011 CIP Sorted by Fund & Funding Source

Page 2 of 2 Page 89 of 138 07/18/2011

38-R-11

A RESOLUTION

Approving the 2011 Fiscal Year Capital Improvements Program

WHEREAS, the City Manager has submitted the Fiscal Year (“FY”)

2011 Capital Improvements Program; and

WHEREAS, the City Council has reviewed the FY2011 project list

of the Capital Improvements Program in the amount of thirty-two million, four hundred thirty-seven thousand, nine hundred and fifty-nine dollars ($32,437,959); and

WHEREAS, the Summary of the FY2011 Capital Improvements

Plan is attached and incorporated herein by reference,

NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL

OF THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS:

SECTION 1: That the foregoing recitals are hereby found as

fact and incorporated herein by reference.

SECTION 2: That the City of Evanston’s FY2011 Capital

Improvements Program is hereby adopted, and the City Manager is directed to

implement the FY2011 the Capital Improvements Program in the amount of thirty-two million, four hundred thirty-seven thousand, nine hundred and fifty-nine dollars ($32,437,959).

Page 90 of 138 38-R-11

SECTION 3: That this Resolution shall be in full force and effect from and after the date of its passage and approval in the manner provided by law.

______Elizabeth B. Tisdahl, Mayor Attest:

______Rodney Greene, City Clerk

Adopted: ______, 2011

~2~ Page 91 of 138 City of Evanston Capital Improvement Plan Sorted by Fund & Funding Source Fiscal Year 2011

Project Funding Carry Fund Approved Description Head Department Source Over Responsible FY11 REVENUES (by Funding Source)

MFT Fund Funding N/A N/A N/A 1,200,000 E911 Fund Funding N/A N/A N/A 229,353 CDBG Fund Funding N/A N/A N/A 480,000 Economic Development Funding N/A N/A N/A 80,000 TIF Funds Funding N/A N/A N/A 1,963,715 CIP Fund - General Obligation (GO) Debt N/A N/A N/A 5,078,500 CIP Fund - Grants N/A N/A N/A 4,196,473 CIP Fund - Loan N/A N/A N/A 149,000 CIP Fund - IDNR Grant Funding N/A N/A N/A 35,000 CIP Fund - Private Donations N/A N/A N/A 575,000 SA Fund Funding N/A N/A N/A 1,575,000 Parking Fund Funding N/A N/A N/A 3,242,598 Water Fund Funding N/A N/A N/A 7,320,000 Water Fund - Grants N/A N/A N/A 350,000 Sewer Fund Funding N/A N/A N/A 687,475 Fleet Fund Funding N/A N/A N/A 1,900,000 TOTAL REVENUE 29,062,114

EXPENDITURES Street Resurfacing - MFT Robinson Public Works MFT Revenues MFT 1,200,000 SUBTOTAL 1,200,000

AS400 Redundancy Eddington Police E911 Revenue E911 45,000 UPS (Uninterruptible Power Supply) Replacement Eddington Police E911 Revenue E911 35,000 Radio System Narrowbanding Eddington Police E911 Revenue E911 20,000 Computer / Radio Replacement Eddington Police E911 Revenue E911 40,000 911 Center Flooring (New Funding - FY11) Gaynor PRCS E911 Revenue E911 3,968 911 Center flooring (Carryover) Gaynor PRCS E911 Revenue Yes E911 8,570 Phone room A/C unit replacement Gaynor PRCS E911 Revenue Yes E911 1,882 Police 911 Center HVAC Replacement Gaynor PRCS E911 Revenue Yes E911 74,933 SUBTOTAL 229,353

PagePage 92 1 ofof 6 138 City of Evanston Capital Improvement Plan Sorted by Fund & Funding Source Fiscal Year 2011

Project Funding Carry Fund Approved Description Head Department Source Over Responsible FY11

Brummel Richmond Park Renovations Gaynor PRCS Grant CDBG Yes CDBG 50,000 Fleetwood-Jourdain Center Arts & Crafts Room Renovations Gaynor PRCS Grant CDBG CDBG 30,000 Twiggs Park Renovations Gaynor PRCS Grant CDBG CDBG 50,000 Block Curb & Sidewalk Replacement Robinson Public Works Grant CDBG CDBG 100,000 ADA Ramps Robinson Public Works Grant CDBG CDBG 50,000 CDBG Alley Paving Robinson Public Works Grant CDBG CDBG 150,000 SNAP Lighting Robinson Public Works Grant CDBG CDBG 50,000 SUBTOTAL 480,000

1817 Church Street Public Arts Center Study Gaynor PRCS Econ. Develop. ED 30,000 Grandmother Park Gaynor PRCS Econ. Develop. ED 50,000 SUBTOTAL 80,000

Sherman Avenue Public Art Gaynor PRCS TIF Increment Yes Wash TIF 85,000 2011 Comprehensive Parking Garage Repair Project Gaynor PRCS TIF Increment Wash TIF 473,715 Neighborhood Traffic Calming and Pedestrian/Bicycle Accommodations Robinson Public Works TIF Increment Wash TIF 10,000 Downtown Brick Replacement Program Robinson Public Works TIF Increment Wash TIF 205,000 SUBTOTAL 773,715

TIF Assistance for Ward Manufacturing Griffin Community Dev. TIF Increment Southwest TIF 700,000 SUBTOTAL 700,000

West Evanston Planning Griffin Community Dev. TIF Increment Yes West Evanston TIF 200,000 Demo costs Griffin Community Dev. TIF Increment Yes West Evanston TIF 60,000 Misc capital project costs Griffin Community Dev. TIF Increment Yes West Evanston TIF 230,000 SUBTOTAL 490,000

Contingency Earl Admin Serv GO Debt CIP 350,000 Accela Software Purchase Slown IT GO Debt CIP 245,000 Library Entrance Door Renovation Johns PRCS GO Debt CIP 10,000 Ecology Center HVAC Improvements Gaynor PRCS GO Debt CIP 15,000 Brummel Richmond Park Renovations Gaynor PRCS GO Debt CIP 20,000 Crown Center Improvements - Minor Projects Gaynor PRCS GO Debt CIP 20,000 Fire Station 1 Mechanical Upgrade Gaynor PRCS GO Debt CIP 20,000 Fire #2 Boiler/Chimney & Apparatus Floor Heating Replcmnt Gaynor PRCS GO Debt CIP 20,000

PagePage 93 2 ofof 6 138 City of Evanston Capital Improvement Plan Sorted by Fund & Funding Source Fiscal Year 2011

Project Funding Carry Fund Approved Description Head Department Source Over Responsible FY11 James Park Pavement Repairs Gaynor PRCS GO Debt CIP 20,000 Crown Center Electrical Panel Replacements Gaynor PRCS GO Debt CIP 30,000 Service Center Parking Deck Repairs Gaynor PRCS GO Debt CIP 50,000 James Park Irrigation System Improvements Gaynor PRCS GO Debt CIP 80,000 Service Center Fleet Service Make-Up Air Unit Gaynor PRCS GO Debt CIP 85,000 Service Center BAS Replacement Gaynor PRCS GO Debt CIP 100,000 Ecology Center Greenhouse Gaynor PRCS GO Debt CIP 125,000 Library Chiller Replacement Gaynor PRCS GO Debt CIP 275,000 Civic Center Renovation Gaynor PRCS GO Debt CIP 450,000 Service Center Renovations - Locker Room Renovation Robinson Public Works GO Debt CIP 37,500 Emerson/Green Bay Pedestrian Safety Improvement Robinson Public Works GO Debt CIP 100,000 City Works - Sign Inventory Robinson Public Works GO Debt CIP 100,000 Chicago Avenue Streetscape - Reimbursement to IDOT Robinson Public Works GO Debt CIP 250,000 Chicago Ave. Signals CMAQ Construction/CBBEL (CE & Const.) Robinson Public Works GO Debt CIP 260,000 Sheridan/Isabella (JTW/ Wilmette) Robinson Public Works GO Debt CIP 270,000 Sheridan Road Resurface-Burnham to Chicago (CE, Const.)-IDOT Reim Robinson Public Works GO Debt CIP 400,000 Traffic Signal Upgrades - Sheridan Road - (DE, CE & Const.) Robinson Public Works GO Debt CIP 476,000 CIP Street Resurfacing - Watermain Projects I Robinson Public Works GO Debt CIP 1,270,000 SUBTOTAL 5,078,500

Services to General Fund Earl Admin Serv CIP Fund Reserves CIP 300,000 Crown Center Improvements Gaynor PRCS CIP Fund Reserves Yes CIP 19,467 311 Center - CIP Expenses Gaynor PRCS CIP Fund Reserves Yes CIP 28,000 Crown Tennis Courts & Lighting Gaynor PRCS CIP Fund Reserves Yes CIP 53,346 Animal Shelter Renovation Gaynor PRCS CIP Fund Reserves Yes CIP 98,102 Brummel Richmond Park Renovations Gaynor PRCS CIP Fund Reserves Yes CIP 278,259 Civic Center Roof Gaynor PRCS CIP Fund Reserves Yes CIP 105,392 Crown Center Partnership Study Gaynor PRCS CIP Fund Reserves Yes CIP 141,445 Lakefront Master Plan Implementation Gaynor PRCS CIP Fund Reserves Yes CIP 700,000 Library Chiller Replacement Gaynor PRCS CIP Fund Reserves Yes CIP 6,600 Police Firing Range Gaynor PRCS CIP Fund Reserves Yes CIP 422,220 Twiggs Park Renovations Gaynor PRCS CIP Fund Reserves Yes CIP 218,748 Bridge Rehab Program Robinson Public Works CIP Fund Reserves Yes CIP 90,000 Downtown Brick Repair Robinson Public Works CIP Fund Reserves Yes CIP 50,000 CTA Yellow Line Infill Station Study Robinson Public Works CIP Fund Reserves Yes CIP 55,000 Chicago Ave Signals CMAQ Constrct/CBBEL (CE & Const) Robinson Public Works CIP Fund Reserves Yes CIP 40,000 Traffic Signal Upgrades Sheridan Road Robinson Public Works CIP Fund Reserves Yes CIP 210,000 Lake Street LAPP - IDOT Payment Robinson Public Works CIP Fund Reserves Yes CIP 471,520 City Works Upgrade for PW Field Personnel Robinson Public Works CIP Fund Reserves Yes CIP 37,746

PagePage 94 3 ofof 6 138 City of Evanston Capital Improvement Plan Sorted by Fund & Funding Source Fiscal Year 2011

Project Funding Carry Fund Approved Description Head Department Source Over Responsible FY11 West Evanston Planning Griffin Community Dev. CIP Fund Reserves Yes CIP 50,000 SUBTOTAL 3,375,845

Lakefront Master Plan Implementation Gaynor PRCS Grant Yes CIP 877,473 Traffic Signal Upgrades - Sheridan / Chicago Gaynor PRCS Grant Yes CIP 674,000 CTA Yellow Line Infill Station Study Robinson Public Works Grant Yes CIP 220,000 Bridge Rehab Program (IDOT Reimbursement) Robinson Public Works Grant CIP 200,000 Emergency Repair Program - Emerson & Isabella Robinson Public Works Grant CIP 1,025,000 Chicago Ave. Streetscape Robinson Public Works Grant CIP 800,000 Sheridan Road - Burnham Place to Chicago Avenue (IDOT Reimbursement) Robinson Public Works Grant CIP 400,000 SUBTOTAL 4,196,473

Infrastructure- servers network and systems Slown IT Loan Yes CIP 149,000 SUBTOTAL 149,000

Grandmother Park Gaynor PRCS IDNR Grant CIP 35,000 SUBTOTAL 35,000

Animal Shelter Renovation Gaynor PRCS Private Donation Yes CIP 450,000 Grandmother Park Gaynor PRCS Private Donation CIP 125,000 SUBTOTAL 575,000

Alley Paving City Share - CDBG Match Robinson Public Works SA Reserves Special Assessment 150,000 Alley Paving City Share Robinson Public Works SA Reserves Special Assessment 350,000 Alley Paving Private Share Robinson Public Works SA Reserves Special Assessment 250,000 Alley Maintenance Robinson Public Works SA Reserves Special Assessment 125,000 50/50 Sidewalk Robinson Public Works SA Reserves Special Assessment 200,000 Block Curb & Sidewalk Replacement Robinson Public Works SA Reserves Special Assessment 200,000 Streetlight Upgrade Program-luminaire Replacement Robinson Public Works SA Reserves Special Assessment 100,000 Streetlight Upgrade Program-Power Center Replacement Robinson Public Works SA Reserves Special Assessment 100,000 Striping, Lighting and Signal Maintenance Robinson Public Works SA Reserves Special Assessment 100,000 SUBTOTAL 1,575,000

PagePage 95 4 ofof 6 138 City of Evanston Capital Improvement Plan Sorted by Fund & Funding Source Fiscal Year 2011

Project Funding Carry Fund Approved Description Head Department Source Over Responsible FY11 2011 Comprehensive Parking Garage Repair Project Gaynor PRCS Parking Parking 2,406,598 Parking Lot 60 Membrane Installation Gaynor PRCS Parking Parking 96,000 Service Center Parking Deck Repairs Gaynor PRCS Parking Parking 50,000 Parking Lot 4 Improvements Robinson Public Works Parking Parking 540,000 Maple Garage Store Front Improvement Robinson Public Works Parking Parking 150,000 SUBTOTAL 3,242,598

Filter and Filter Roof Rehab Stoneback Utilities Water Yes Water 2,900,000 Scada System Improvements Stoneback Utilities Water Yes Water 950,000 Tuckpointing (Carryover) Stoneback Utilities Water Yes Water 130,000 Security Improvements Stoneback Utilities Water Water 50,000 Tuckpointing Stoneback Utilities Water Water 200,000 Zebra Mussel System Repair Stoneback Utilities Water Water 150,000 Water Main Installation Stoneback Utilities Water Water 2,890,000 Asbestos Removal Stoneback Utilities Water Water 50,000 SUBTOTAL 7,320,000

Scada System Improvements Stoneback Utilities Water Grant Yes Water 350,000 SUBTOTAL 350,000

Emergency Sewer Work Stoneback Utilities Sewer Sewer 62,475 Sewer Lining Stoneback Utilities Sewer Sewer 250,000 Sewer Repairs on Street Improvements Stoneback Utilities Sewer Sewer 375,000 SUBTOTAL 687,475

Fleet Capital Replacements Jeschke Public Works / Fleet Fleet Revenues Fleet 1,900,000 SUBTOTAL 1,900,000

TOTAL EXPENDITURES 32,437,959

PagePage 96 5 ofof 6 138 City of Evanston Capital Improvement Plan Sorted by Fund & Funding Source Fiscal Year 2011

Project Funding Carry Fund Approved Description Head Department Source Over Responsible FY11

FY2011 Capital Improvements Fund - Unaudited Beginning Fund Balance (as of 03/01/2011) 5,758,008

FY2011 Capital Improvements Fund - Total Revenue 10,033,973 FY2011 Capital Improvements Fund - Total Expenditures 13,409,818 FY2011 Capital Improvements Fund - Net Surplus (Deficit) (3,375,845)

FY2011 Capital Improvements Fund - Projected Ending Fund Balance 2,382,163

PagePage 97 6 ofof 6 138 For City Council Meeting of July 25, 2011 Item A6 Ordinance 63-O-11: Authorizing the Sale of Surplus Fleet Vehicles For Introduction

Memorandum

To: Honorable Mayor and Members of the City Council Members of the Administration & Public Works Committee

From: Suzette Robinson, Director of Public Works Lonnie Jeschke, Manager Fleet Services

Subject: Ordinance 63-O-11: Sale of Surplus Property

Date: July 8, 2011

Recommended Action: Staff recommends that the City Council authorize the City Manager to publicly offer for sale through public auction various vehicles and equipment owned by the city based on Ordinance 63-O-11. The vehicles and equipment are presently out of service and were assigned to various divisions/departments within the City of Evanston.

Funding Source: N/A

Summary: The Fleet Services Division typically participates in two to three vehicle and equipment auctions per year in the Northern Illinois area. The auctions are through Obenauf Auctioneers Service, 118 North Orchard, Round Lake, Illinois 60073.

This request authorizes the Fleet Division of Public Works to sell the vehicles and equipment listed in the table below exclusive of Unit # 312 through Obenauf Auction Services Live Auction on Saturday, October 1, 2011 at the Lake County Department of Transportation located at 600 Winchester Road in Libertyville, Illinois 60048 or any subsequent Obenauf online internet auction to the highest bidder. Unit # 312, a 1990 Pierce, 105’ aerial ladder truck that is tractor drawn and rear tiller steered will be sold as scrap metal. This unit must be disposed of in a manner that it will never be placed back into active fire service based on the terms and conditions of the FEMA Grant that was received by the City of Evanston. The aforementioned grant was utilized to purchase the replacement unit which is now in service. All proceeds from the auction and scrap yard vendor for Unit # 312 will be credited to account # 7705.56065, “Sale of Surplus Property”.

Page 98 of 138 SURPLUS FLEET VEHICLES/EQUIPMENT

Cost Vehicle Department Vehicle Vehicle Overall Center Model V.I.N. # Status # Make Condition # Year 2315 E.F. & L.S.S. 312 Pierce 1990 4P1CT02G5LA000399 Poor Out of Service 2265 E.P.D. 2008 Dodge 1995 2B4GH2532SR344618 Very Poor Out of Caravan Confiscated Vehicle Service 3520 P.FR.&F.M 551 Dodge 1998 3B6MF3667WM275016 Very Poor Out of Ram Service 3500 2625 Public Works 200 Ford 1998 2FMZA51U5WBD60757 Poor Out of Windstar Service 2625 Public Works 204 Chevy 1996 1GNDM19WOTB121971 Poor Out of Astro Service Karavan Out of 7100 Utilities None Pontoon 2001 KPS 120 Poor Service Trailer 2270 E.P.D. None Harley N/A None Fair Out of Davidson Obsolete lighting Service equipment.

Legislative History: N/A

Attachments: Ordinance 63-O-11: Authorizing the Sale of Surplus Fleet Vehicles Owned by the City of Evanston (Obenauf Auction Service Municipal Equipment Auction)

Page 2 of 2 Page 99 of 138

7/7/2011 63-O-11

AN ORDINANCE

Authorizing the Sale of Surplus Fleet Vehicles Owned by the City of Evanston (Obenauf Auction Service Municipal Equipment Auction)

WHEREAS, the City Council of the City of Evanston has determined that it is no longer necessary, practical, or economical for the best interest of the City to retain ownership of certain surplus fleet vehicles that have an aggregate value in excess of one thousand, five hundred dollars ($1,500.00) and are described in Exhibit A, which is attached hereto and incorporated herein by reference; and

WHEREAS, the City Council has determined that it is in the best interest of the City of Evanston to sell said surplus fleet vehicles to the highest bidder,

NOW THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE

CITY OF EVANSTON, COOK COUNTY, ILLINOIS:

SECTION 1: That the foregoing recitals are found as fact and incorporated herein by reference.

SECTION 2: That, pursuant to Subsection 1-17-3-(B) of the Evanston

City Code of 1979, as amended, the City Council hereby authorizes and directs the City

Manager to sell the aforementioned surplus fleet vehicles, upon terms and conditions he deems reasonable, necessary, and in the best interests of the City, to the highest bidder at the Obenauf Auction Service Municipal Vehicles & Equipment Auction to be held on

Saturday, October 1, 2011 at the Lake County Department of Transportation Facility located at 600 Winchester Roads in Libertyville, Illinois, 60048, or at any subsequent

Obenauf online auction.

Page 100 of 138 63-O-11

SECTION 3: That, upon payment of the price indicated by the Obenauf

Auction Service, the City Manager is hereby authorized to convey evidence of ownership of aforesaid surplus personal fleet vehicles to the Obenauf Auction Service.

SECTION 4: That all ordinances or parts of ordinances in conflict herewith are hereby repealed.

SECTION 5: That this ordinance shall be in full force and effect from and after its passage, approval and publication in the manner provided by law.

Introduced: Approved:

Adopted: ______, 2011

______Elizabeth B. Tisdahl, Mayor

Attest: Approved as to form:

______Rodney Greene, City Clerk W. Grant Farrar, City Attorney

~2~

Page 101 of 138 63-O-11

EXHIBIT A

SURPLUS FLEET VEHICLES/EQUIPMENT

Cost Vehicle Department Vehicle Vehicle Overall Center Model V.I.N. # Status # Make Condition # Year 2315 E.F. & L.S.S. 312 Pierce 1990 4P1CT02G5LA000399 Poor Out of Service 2265 E.P.D. 2008 Dodge 1995 2B4GH2532SR344618 Very Poor Out of Caravan Confiscated Vehicle Service 3520 P.FR.&F.M 551 Dodge 1998 3B6MF3667WM275016 Very Poor Out of Ram 3500 Service 2625 Public Works 200 Ford 1998 2FMZA51U5WBD60757 Poor Out of Windstar Service 2625 Public Works 204 Chevy 1996 1GNDM19WOTB121971 Poor Out of Astro Service Karavan Out of 7100 Utilities N/A Pontoon 2001 KPS 120 Poor Service Trailer 2270 E.P.D. N/A Harley N/A N/A Fair Out of Davidson Obsolete lighting equipment. Service

~3~

Page 102 of 138 For the City Council Meeting of July 11, 2011 Item A7 Ordinance 62-O-11 Amending Title 4, Chapter 22 of the City Code For Introduction

Memorandum

To: Honorable Mayor and Members of the City Council Administration and Public Works Committee

From: Martin Lyons, Assistant City Manager/Treasurer

Subject: Amendment to Title 4, Chapter 22 of the City Code – Demolition Tax

Date: July 05, 2011

Recommended Action: Staff recommends approval of Ordinance 62-O-11 amending Title 4, Chapter 22 of the City Code regarding Demolition Taxes. This ordinance will provide a waiver process for properties that involve demolition without possible redevelopment as originally contemplated in the definition of the tax and properties that recycle demolished materials.

Funding Source: N/A

Summary: Staff is requesting an amendment to the current demolition tax to account for situations in which a structure is demolished, but no further development on the site is allowed under Title 6 of the City Code , 6-4-1-6 (Number of Buildings or Uses on a Zoning Lot) and 6-4-1-7 (Minimum Lot Size) or in which the demolished material of the site is recycled as defined in the amendment. This amendment is the result of demolition work conducted at 94 Kedzie.

As noted in the ordinance, one of the original purposes for the demolition tax was to provide a disincentive for the proliferation of “teardowns”. Beyond the actual cost to the property owner, the use of funds was also critical to the ordinance. Funds collected from this tax are placed in the Affordable Housing Fund for use in supporting all aspects of that program, which in effect helps to maintain the houses that can become teardowns.

------Attachments: Ordinance 62-O-11

Page 103 of 138 62-O-11

AN ORDINANCE

Amending Title 4, Chapter 22 of the City Code

WHEREAS, the City of Evanston is a home rule unit of government under Article VII of the 1970 Illinois Constitution; and

WHEREAS, Article VII, Section 6a of the 1970 Illinois Constitution confers certain powers upon home rule units, among which are the powers to regulate for the protection of the public health, safety, morals and welfare, and to tax; and

WHEREAS, legislation designed to provide for decent, safe, and sanitary housing for all citizens of the municipality is within the powers of the City as a home rule unit of government; and

NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL

OF THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS, AS FOLLOWS:

SECTION 1: The foregoing recitals are incorporated herein as facts and made a part hereof.

SECTION 2: That Title 4, Chapter 22, of the Evanston City Code,

1979, as amended, be further amended to read as follows:

4-22-4: TAX DEFERRAL OPTION:

(A) Application for deferral. A person who has been the record title holder or beneficiary of a land trust (collectively, “record title holder”) and occupant of a residential structure for three (3) consecutive years, and who files or causes to be filed an application for a demolition permit for that structure, may opt for deferral of the tax, as provided in this Subsection 4-22-4(A) or (B). In the event the demolition permit is for a multi-unit structure, the person may only defer that

Page 104 of 138 62-O-11

portion of the demolition tax attributable to his own dwelling unit. The demolition permit fee must be paid at the time of application. The person shall make application for deferral of the tax to the Director on a form provided for that purpose and available from the Building Permit Desk. To qualify for the deferral, the person shall provide documentation to establish that all real estate taxes on the subject property have been paid in full as of the date of application for the permit; that any and all City liens and judgments recorded on the subject property have been satisfied; and that the person has been the record title holder and occupant of the subject structure for three (3) consecutive years prior to the date of application for the permit. Documentation the Director may require to establish the person’s qualification for the tax deferral option may include, but shall not be limited to, income tax records and proof of voter registration. If the Director determines that the person qualifies for the deferral option, he/she shall cause a lien to be recorded against the property with the Cook County Recorder in the amount of the tax to be deferred, to which shall be added the applicable recordation fee. Except as provided in Section 4-22-4(B) (C), the lien shall not bear interest. The Director may, upon written request of the person, subordinate the lien to any mortgage the person may have or seek on the property. Among the factors the Director may consider in determining whether or not to grant the subordination request is whether the value of the property is adequate to assure payment of the City’s lien, and that all real estate taxes have been paid.

(B) Deferral of the Tax in the case of Recycling/Reuse of Materials. Any applicant who applies for a demolition permit and seeks to defer the demolition tax by reason that the materials generated by the demolition of a structure will be recycled and/or reused, may apply for a deferral of the tax. Evidence of such recycling/reuse shall be furnished to the Director in writing, and the Director shall determine if the applicant qualifies for this deferral option. All requirements for the application for the deferral and the release of lien as provided for in this Section 4-22-4 of this chapter shall apply.

(C) Deferral of the Tax in the case that the subject property is no longer a buildable parcel. Any applicant who applies for a demolition permit and seeks to defer the demolition tax by reason that the lot/parcel in question is no longer buildable under the City’s Zoning Ordinance, 6-4-1-6 (Number of Buildings or Uses on a Zoning Lot) and 6-4-1-7 (Minimum Lot Size) may apply for a deferral of the tax. Evidence of such change in property characteristics must be furnished to the Director in writing and the Director shall determine if the applicant qualifies for this deferral option. All requirements for the application for the deferral and the release of lien as provided for in this Section 4-22-4 of this chapter shall apply.

(B) (D) Release of lien.

~2~ Page 105 of 138 62-O-11

(1) A person who exercised the tax deferral option provided for in Section 4-22-4(A), (B), or (C) and who has been the record title holder and occupant for three (3) consecutive years after issuance of a Final Certificate of Occupancy for the replacement structure may apply for release of the lien by making application therefor to the Director on a form provided for that purpose and available from the Building Permit Desk. Documentation the Director may require to establish the person’s qualification for the release of lien may include, but shall not be limited to, income tax records and proof of voter registration for the years in question. If the Director determines that the person qualifies for the release, he/she shall provide the person with a recordable release of lien no later than thirty (30) days after he determines that the person qualifies for the release.

(2) A person who exercised the tax deferral option provided for in Section 4-22-4(A), (B) or (C) who sells the subject property prior to the expiration of the three (3) -consecutive-year period after issuance of the Final Certificate of Occupancy shall, as a condition to the City’s release of the lien, pay the tax due, to which shall be added interest at the annualized Money Market Index rate published by the Government Finance Officers Association.

SECTION 3: That all ordinances or parts of ordinances in conflict

herewith are hereby repealed.

SECTION 4: That this ordinance shall be in full force and effect

from and after its passage, approval, and publication in the manner

provided by law.

Introduced:______, 2011 Approved:

Adopted:______, 2011 ______, 2011

______Elizabeth B. Tisdahl, Mayor

Attest: Approved as to form:

______Rodney Greene, City Clerk W. Grant Farrar, Corporation Counsel

~3~ Page 106 of 138

PLANNING & DEVELOPMENT COMMITTEE MEETING

Monday, July 25, 2011 7:15 p.m. Lorraine H. Morton Civic Center, 2100 Ridge Avenue, Evanston City Council Chambers

AGENDA

I. CALL TO ORDER/DECLARATION OF QUORUM: ALDERMAN WILSON, CHAIR

II. APPROVAL OF REGULAR MEETING MINUTES OF July 11, 2011

III. ITEMS FOR CONSIDERATION

IV. ITEMS FOR DISCUSSION

(PD1) Discussion of Proposed Ordinance 38-O-11: Licensing of Rental Dwelling Units

Page 107 of 138 Planning & Development Committee Meeting Agenda Page 2 of 2 July 25, 2011

V. COMMUNICATIONS

VI. ADJOURNMENT

Page 108 of 138 DRAFT – NOT APPROVED

Planning & Development Committee Meeting Minutes of July 11, 2011 City Council Chambers – 7:15 p.m. Lorraine H. Morton Civic Center

ALDERMEN PRESENT: J. Fiske, D. Holmes, A. Rainey, D. Wilson, M. Wynne

STAFF PRESENT: G. Farrar, S. Griffin, D. Marino, B. Newman

PRESIDING OFFICIAL: Ald. Wilson

I. DECLARATION OF QUORUM A quorum being present, Chair Wilson called the meeting to order at 7:15 p.m.

II. APPROVAL OF THE JUNE 27, 2011 MEETING MINUTES

Ald. Rainey moved approval, seconded by Ald. Wynne.

The minutes of the June 27, 2011 meeting were approved unanimously 5-0.

III. ITEMS FOR CONSIDERATION There were no items for consideration.

IV. ITEMS FOR DISCUSSION

(PD1) Discussion of Potential Amendments to the Zoning Ordinance Regarding Home Based Business Regulations Dennis Marino, Manager of the Planning & Zoning Division of the Community and Economic Development Department, reported that staff has met with the new Director of the Chamber of Commerce to discuss home-based businesses. In addition, a meeting will occur between the Chamber’s Home Based Business Committee and City staff to discuss current regulations and potential revised regulations. He asked that the Committee continue the discussion until the August 12th, P&D meeting, after the meeting has taken place.

Mr. Marino reported that staff has researched other communities in the area, but wish to research Big 10 communities similar to Evanston. He reported that the US Dept. of Commerce has data revealing that a high percentage of home businesses use less than 5% of their residence and do not have customers who visit their homes. The discussion will place a greater effort on finding solutions for the problematic businesses which cause disturbance to neighbors, such as auto mechanics in garages off alleys of residential areas and multiple landscaping trucks regularly parked/stored on residential streets.

Chair Wilson thanked Mr. Marino. Ald. Holmes expressed appreciation for his course of

Page 109 of 138 Planning & Development Committee Meeting Minutes of 7-11-11 Page 2 of 2

action.

Ald. Holmes moved to continue the discussion until the August 12, 2011 meeting, seconded by Ald. Fiske.

The Committee voted unanimously 5-0 to continue the discussion to the August 12, 2011 meeting.

V. COMMUNICATIONS There were no communications.

VI. ADJOURNMENT The meeting was adjourned at 7:21 p.m.

Respectfully submitted, Bobbie Newman

Page 110 of 138 For City Council Meeting of July 25, 2011 Item P1 Business of the City by Motion: HOME Funding for NSP2 Property 1509 Emerson For Action

Memorandum

To: Honorable Mayor and Members of the City Council Members of the Planning and Development Committee

From: Steve Griffin, Director, Community and Economic Development Dennis Marino, Manager, Planning and Zoning Sarah Flax, Housing and Grants Administrator Mary Ellen Poole, Housing Planner

Subject: Recommended HOME funding for NSP2 Property located at 1509 Emerson

Date: July 14, 2011

Recommendation Staff recommends the approval of $250,000 in HOME funds to be layered with committed NSP2 funds for the rehabilitation of a 3-unit, mixed-income NSP2 property located at 1509 Emerson.

Discussion City Council previously approved $600,000 in HOME funds to be layered with NSP2 properties in March of 2010. Staff have identified and committed HOME funds for three (3) NSP2 properties totaling $540,000 of the $600,000 approved. A fourth NSP2 property, 1509 Emerson, needs approximately $250,000 in HOME funds which will exceed the already approved $600,000 HOME amount.

1509 Emerson is an existing building with three (3) total units. We recommend using HOME funds for the rehab costs of two (2) of those units which will range in size from 1,300-1,500 square feet. NSP2 funds are anticipated to total approximately $522,096, with $85,913 already used for the acquisition and $436,183 for the significant rehab work. Each unit will contain three (3) bedrooms and one (1) bathroom. One HOME unit will be rented to a household that makes at or below 60% AMI and one unit rented to a household that makes at or below 50% AMI. The third unit will be rented to a household whose income is at or below 120%, providing for a mixed-income building. The entire building will undergo a gut rehab.

This is an effective use of HOME funds with NSP2 that will allow for the NSP2 funds to implement the 100-unit scattered site project and achieve HOME goals. Brinshore has proven capacity to develop and operate affordable rental properties, and has many years of experience with HOME monitoring and compliance. The addition of the two (2)

Page 111 of 138 rental units at 1509 Emerson to the HOME portfolio will help the City achieve the rental rehab goal of 28 units in the 2011 Action Plan.

Due to HUD changes in funds recognized as uncommitted, $221,515 in HOME funds may be subject to de-obligation if not committed to a specific project by July 31, 2011. HUD informed City staff of this additional commitment amount on June 21, 2011. Staff quickly assessed the current pipeline of projects and determined that additional HOME funds for NSP2 properties is the most prudent and sensible use of HOME funds. The Housing Planner worked with Brinshore to identify this property. The HOME application was submitted on July 5, 2011 and was taken to an internal loan committee on July 6, 2011.

Attachment: Project Summary Map

Page 2 Page 112 of 138 City of Evanston Project Summary DEVELOPMENT OVERVIEW

City of Evanston PID Number: 1053 Underwriter: M. Poole

S. Flax / J. Saul/J. Murphy/D. Federal IDIS Number: TBD Recommended by Internal Loan Committee Marino Project Name: 1509 Emerson Project Address(es): 1509 Emerson City Evanston State IL Zip 60201 Ward 5th Census Tract 8092 Zoning Classification: R-3

Developer Name: Brinshore Development LLC Developer Address: 666 Dundee Road, Suite 1102 Northbrook, IL 60062 Contact Person: Todd Lieberman Email: [email protected] Phone: 224-927-5061 Fax: 847-562-9401 Population: Non-Elderly

Type of Project (New Construction, Rehab, etc): Rehabilitation Type of Organization: Limited Liability Company (LLC) Requested HOME Loan: $250,000 per unit $125,000 NSP2 Loan: $522,096 per unit $174,032 Private Loan (Lender TBD): $51,000 per unit $25,500

Affordability Restriction Type: Recapture

Affordability Restriction Length: 15 years

Total # of Units: 3 Total # of HOME Assisted Units: 2 Income Levels Served: 50% AMI and 60% AMI

Relocation Plan Required? No

Owner have Site Control? Yes

Project Description: 1509 Emerson is an existing building with three (3) total units. Two (2) of those units will be fixed HOME units, ranging in size from 1,300-1,500 square feet. Each unit will contain three (3) bedrooms and one (1) bathroom. Both units will be rented to households that make at or below 60% AMI or 50% AMI.

Project Timeline: Application Received 12/15/2011 Loan Committee 8/15/2011 Housing Commission 7/21/2011 Planning and Development 7/25/2011 City Council est. 7/25/2011 Closing est. 8/5/2011 Construction Completion est. 1/31/2012

Page 113 of 138 FINANCIAL SUMMARY

Sources of Financing and Financing Loan Amort. Annual Equity Type Amount Term Period Rate * D/S Pmt.

City of Evanston NSP2 Program 1st $522,096 15 n/a 0.00% $0

City of Evanston HOME Program 2nd $250,000 15 n/a 0.000% $0 Private Lender 3rd $51,000 15 15 7.250% $5,587 Total Project Sources: $823,096

Development Budget: Amount Per Unit % Per Sq Foot Acquisition $85,913 $28,638 10% $61.37 Construction $533,900 $177,967 65% $381.36 Construction Contingency $46,000 $15,333 6% $32.86 Soft Costs* $54,094 $18,031 7% $38.64 Project Reserves $15,000 $5,000 2% $10.71 Developer's Fee $88,189 $29,396 11% $62.99 Total Project Cost: $823,096 $274,365 100% $588

* Soft costs include professional fees and financing costs

HOME Eligible Costs include:

Acquisition X Rehab X Refinance of Current Mortgage X Soft Costs X Developer Fee X Other: X

UNIT RENT SCHEDULE AND AFFORDABILITY

Number of Number AMI Unit Size Monthly Utility Rent plus Affordable Bedrooms of Units Level (Sq. Ft.) Rent Allowance Utilities Rent Limit Program

3BR 1 50% 1,300 725 166 972 972 HOME 3BR 1 60% 1,500 890 166 1,167 1,167 HOME

Total 50% and 60% AMI 2 100% of Total

Total 2

Number of Low HOME Fixed or Floating HOME FixedUnits (for projects with 5 N/A Units: or more units)

HOME Rent Limits for 2011 Studio 1 Bed 2 Bed 3 Bed 4 Bed 5 Bed 6 Bed Low HOME $660 $706 $848 $980 $1,093 $1,206 $1,319 High HOME $790 $896 $1,015 $1,235 $1,364 $1,486 $1,609 AMI Rent Limits for 2011 Studio 1 Bed 2 Bed 3 Bed 4 Bed 5 Bed 50% AMI $655 $701 $842 $972 $1,085 $1,197 60% AMI $786 $842 $1,011 $1,167 $1,302 $1,437

Income Limits for 2011 1 person 2 person 3 person 4 person 5 person 6 person 7 person 50% AMI $26,300 $29,950 $33,700 $37,400 $40,400 $43,400 $46,400 60% AMI $31,440 $35,940 $40,440 $44,880 $48,480 $52,080 $55,680 Page 114 of 138 INCOME AND EXPENSES

Residential Rental Income: $32,580 + Other Residential Income: 780 (Laundry, Credit Report, Late fees) + Commercial Income: 0 Other Income: 0 = Total Gross Income: $33,360

Vacancy of 8.00% $2,669 (Res. - includes Vacancy & Rent Allowance) - Vacancy of (Commercial) = Effective Gross Income: $30,691

Operating Exp ( $7,155 per unit: ) $21,464 Reserves ( $500 per unit: ) 1,500 = Net Operating Income: $7,728 Debt Service Coverage Ratio Debt Service: -1st: $5,587 1.38 1st -2nd: 0 1st & 2nd -3rd: 1st, 2nd, & 3rd -4th: 1st, 2nd, 3rd & 4th Total Debt Service: $5,587 = Cash Flow: $2,141

HOME SUBSIDY ANALYSIS

Unit by Unit Cost Allocation Method ("UBU") Unit Type 0 BR 1 BR 2 BR 3 BR 4+BR 2011 P/U Cost Limits $232,080 # of HOME Units 3 Maximum HOME Subsidy $0 $0 $0 $696,240 $0 Maximum HOME Subsidy per UBU Method $696,240

Pro-Rata of Total Eligible HOME Costs Method ("PR") (A) Total HOME Eligible Development Cost * $823,096 (B) Total # of Units 3 (C) Maximum P/U Development Cost (A)÷(B) 274,365 (D) Max. Allow HOME (# HOME Units x (C)) 823,096 (E) Max. Allow HOME UBU Method 696,240 (F) Max. HOME Subsidy (Lower of D or E) 696,240 Recom'ded HOME Subsidy (Lower of (F) or (1)) 250,000

Minimum # of HOME Units Calculation (for projects with 5 or more units) (1) HOME Loan N/A (2) (1) ÷ (A) N/A (3) Min. # of HOME Units = (B) x (2) N/A (4) Min. of Low HOME Units (3) x 20% ** N/A (5) High HOME Units = (3) - (4) N/A ** 40% when HOME and LIHTC combined

* Ineligible Costs: 1 Holding Costs 2 Luxury Items-swimming pool, tennis court, other non-essential amenities 3 Soft Costs-fees incurred for failed financing, origination fees, Escrows (except IOD)

Page 115 of 138 DEVELOPMENT TEAM

Ownership Entity Name: BrinNSP, LLC

Name/Address: Contact/ Phone: General Partner(s): Brinshore Development, LLC Todd Lieberman 666 Dundee Road, Suite 1102 224-927-5061 Northbrook, IL 60062

General Contractor: BCM, LLC Michael Cornell 666 Dundee Road, Suite 1102 224-927-5062 Northbrook, IL 60062

Property Manager: N/A

SPONSOR'S EXPERIENCE

Housing Development Experience Narrative: Brinshore Development, LLC has extensive experience with the development and management of affordable housing. To date, Brinshore has completed 40 tax credit projects, comprised over 3,000 apartments and homes.

Affordable Housing Experience List: Development Name Location Project Type # of Units Status PIS Over 40 projects with over 3,000 units. Details to be found in application.

Current Debts with the City of Evanston Scattered site NSP2 properties to be acquired through 2013.

COMMENTS AND ISSUES

The project contains private finaincing and is able to cash flow through the affordabilty period. Developer has adequate capitalized reserves to cover anticipated building maintenance.

RECOMMENDATION

Staff recommends the approval of $250,000 in HOME funds contingent upon the following conditions:

1. Review and approval of all final costs and documentation by sponsor of other funding as generally outlined to confirm project feasibility and viability.

2. Compliance with all Cross-Cutting Federal Requirements

3. Fulfillment of all other HOME and NSP2 requirements, including a lead risk assessment. Page 116 of 138 1509 Emerson Evanston IL - Google Maps Page 1 of 1

Address 1509 Emerson St Evanston, IL 60201

Page 117 of 138 http://maps.google.com/maps?q=1509+Emerson+Evanston+IL&oe=&ie=UTF8&hq=&hne... 7/14/2011 For City Council Meeting of July 25, 2011 Item P2 Ordinance 61-O-11: Amending City Code for Evanston Housing Commission For Introduction

Memorandum

To: Honorable Mayor and Members of the City Council Members of the Planning and Development Committee

From: Steve Griffin, Director of Community and Economic Development Dennis Marino, Manager, Planning and Zoning Sarah Flax, Housing and Grants Administrator Mary Ellen Poole, Housing Planner

Subject: Proposed Housing Commission Ordinance Amendments

Date: July 14, 2011

Recommendation As part of the review process to develop its 2011-2013 Work Plan, the Housing Commission recommends that the proposed Ordinance 61-O-11 should be adopted to align with current responsibilities. The Housing Commission has reviewed and approved the proposed changes as outlined below.

Discussion 5-6-2: Establishment of Board: The change outlined in this section reduces the total number of members back to nine (9) from ten (10).

5-6-5: POWERS AND DUTIES: This section was amended to more accurately reflect the current responsibilities of the Housing Commission. All references to code compliance, property maintenance and inspections were removed.

5-6-6: REHABILITATION AUTHORITY/STAFF DELEGATION: This entire section was deleted. The Housing Commission is an advisory body and does not have supervising activity over staff functions of the Housing Rehabilitation Division or rehab policies.

5-6-9: POWERS OF CITY COUNCIL: This entire section was deleted as it is unnecessary to outline the powers of City Council in the Housing Commission ordinance. 5-6-10: REHABILITATION AIDS STANDARDS: This entire section was deleted. The procedure for staff reports to the Planning and Development Committee is an administrative function and not part of the purview of the enabling ordinance for the Housing Commission.

Attachments Housing Commission Ordinance 61-O-11

Page 118 of 138

6/30/2011

616161-61---OOOO----11111111

ANAN ORDINANCE

AmendingAmAmendingending Title 5, Chapter 6 of the City Code, “Evanston Housing CommissionCommission””””

NOW BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF

EVANSTON, COOK COUNTY, ILLINOIS:

SECTION 1: That Title 5, Chapter 6 of the City Code is hereby amended to read as follows:

CHAPTER 6 - EVANSTON HOUSING COMMISSION

5-6-1: RATIONALE:

It is hereby found and declared by the City Council that in order to protect and promote the public health, safety, and welfare of the citizens, it is necessary to provide for the planning, expansion, maintenance, conservation and rehabilitation of Evanston's housing stock and to be responsive to needs for change in housing related matters to the end of maintaining a diverse residential environment and to conserve property values within the community. It is further found that to achieve these goals, there should be an Advisory Commission so that citizens and housing groups can bring housing related concerns before a single group knowledgeable in the housing interests of the citizens of Evanston.

5-6-2: ESTABLISHMENT OF BOARD:

There is hereby created the Evanston Housing Commission ("Commission"), said Commission to consist of ten (10) nine (9) members appointed by the Mayor with the advice and consent of the City Council. In making such appointments, the Mayor shall consider knowledge and familiarity with local housing needs and problems, the different housing populations in Evanston, practical experience in Evanston and elsewhere in the area of housing, and practical experience in dealing with the sources of assistance for housing related matters. At least one (1) member of the Commission shall reside in a rental unit in Evanston. At least one (1) member of the Commission shall be a landlord who owns at least one (1) multifamily building in Evanston and resides in Evanston. One (1) member of the Commission shall be an Alderman. For purposes of this Section, "landlord" shall be defined as set forth in Subsection 5-3-2(A) of this Title, as it may be amended. Members of the Commission shall be residents of the City and may serve for not more than two (2) full terms. Each term shall be three (3) years.

Page 119 of 138 61-O-11

5-6-3: ORGANIZATION:

The Commission shall select from its membership a Chairman and Vice Chairman on an annual basis. Such selection shall occur at the first meeting of the calendar year. Persons so selected shall serve for terms of one (1) year and may be reelected. The Commission shall adopt rules for the conduct of its meetings and keep written minutes. All meetings, minutes and other procedures shall be open to the public as required by the State. The Commission shall meet at the call of the Chairman and at such other times as may be provided by its rules. Five (5) members shall constitute a quorum. No meetings shall be conducted and no actions shall be taken without a quorum present, except as provided in Section 5-6-4 of this Chapter. The Commission shall have the right to establish Subcommittees and provide for their operation. The members of the Commission shall serve without compensation.

5-6-4: SUBCOMMITTEES:

The Commission may establish such Subcommittees as are necessary for the effective operation, to meet in accordance with the adopted rules and regulations.

5-6-5: POWERS AND DUTIES:

In carrying out its responsibilities and in meeting the purposes of this Chapter, the Commission shall set the following priorities related to: Rehabilitation and property maintenance, homeownership and rental housing issues, codes related to housing and the inspection programs and policies, people problems related to natural and legislated housing changes.

The Commission shall have the following specific powers and duties:

(A) To be concerned with all housing related matters in the City.

(B) To monitor and recommend coordination of existing City programs and services concerning housing, to recommend changes in these programs and to recommend new programs, as appropriate.

(D) To act as the City's liaison to County, State and Federal housing programs.

(E) To act as a resource to other communities or agencies in housing matters.

(F) To review all pertinent private and public data with housing implications, and to work with the Plan Commission on provide an assessment of Evanston's present needs and future plans in the housing area, particularly as it relates to type and cost.

(G) To receive citizen input on housing comments, complaints and suggestions.

~2~ Page 120 of 138 61-O-11

(H) To make appropriate recommendations to advance the housing policies of the City.

(I) To receive periodically information on City services in housing and to make recommendations or suggestions for changes in direction.

(J) To comment on all housing related expenditures of Community & Economic Development the Affordable Housing and HOME funds, revenue sharing funds and all other special and general funds relating to housing.

(K) To act as the official rehabilitation agency for the City. As rehabilitation agency, the Commission shall provide the overall coordination and direction to the rehabilitation administrative staff in the performance of the accomplishment of this Chapter, as specifically set forth in Section 5-6-6.

5-6-6: REHABILITATION AUTHORITY/STAFF DELEGATION:

Under the general guidance of and by delegation of the Housing Commission, the following rehabilitation activities shall be carried out by City staff:

(A) Provision of assistance to qualified homeowners to obtain the means to maintain and improve their residences, including technical assistance to obtain private or Federal financing and, in cases of extreme financial difficulties, assistance in securing direct financial aid through interest subsidies, deferral of payments, and otherwise.

(B) Provision of assistance to owners and managers of multifamily dwellings to obtain the means to conserve and maintain those dwellings without significantly increasing the rent, including the provision of technical assistance in financing, refinancing, management and maintenance.

(C) Locating of funds and other housing program aids, and identifying sources of financial assistance, whether private or governmental, toward the goals of maintaining the supply of housing for low and moderate-income families and individuals.

(D) Negotiation with all private and public sources, for the establishment and implementation of assistance programs consistent with this Chapter and adopted City policies.

(E) Negotiation of agreements for purchasing, conserving and rehabilitating dwellings; provided, however, that any agreement which requires the expenditure of funds by or creates a present or contingent financial obligation of the City must be approved by the City Council.

In implementing the purposes of this Section, the Housing Commission shall provide policy direction, set guidelines, rules and regulations and the staff shall be responsible for implementation.

~3~ Page 121 of 138 61-O-11

5-6-7 5-6-6: STAFF:

The Commission shall, on a regular basis, advise the City Manager of its needs for staff assistance, and it shall be the responsibility of the City Manager to provide such assistance to the Commission in accordance with budget approval.

5-6-8 5-6-7: PERIODIC REVIEW OF ACCOMPLISHMENTS:

The Commission shall prepare an action report and present said report to the City Council through the Planning and Development Committee at the time of the triennial biennial review. These action reports shall contain:

(A) Accomplishments of the Commission;

(B) Future goals of the Commission including any change in functions or goals of the Commission;

(D) Staff needs.

5-6-9: POWERS OF CITY COUNCIL:

Upon receipt of written housing recommendations from the Commission or the staff, the City Council may:

(A) Guarantee up to twenty-five percent (25%) of a loan made to a property owner upon such terms, conditions and security, as the City Council may require.

(B) Receive money, credits and other valuable consideration from whatever source, private or governmental.

(C) Enter into financial and technical resource pooling arrangements, deposit and interest subsidy agreements, and other cooperative arrangements with financial institutions.

(D) Purchase residential buildings for rehabilitation.

(E) Enter into contract purchases.

(F) Sell acquired properties upon rehabilitation.

(G) Borrow and lend money secured by mortgages.

(H) Participate in public and private rent supplement programs designed to assist low and moderate income families.

(I) Initiate eminent domain proceedings upon termination of good faith negotiations

~4~ Page 122 of 138 61-O-11

to acquire by purchase.

(J) Issue junior debt obligations for the purpose of conserving and rehabilitating properties.

(K) Seek tax assessment classifications for housing rehabilitation consistent with the purposes of this chapter.

(L) Exercise such other power and take such other actions as may be needed to effectuate the purposes of this chapter.

5-6-10: REHABILITATION AIDS STANDARDS:

For purposes of recommendations that financial assistance, whether by grant or loan, be made to any applicant, staff shall make the following specific findings in its report to the planning and development committee:

(A) That the property is in need of maintenance, conservation or rehabilitation, or is dilapidated as defined in the United States census of housing, current edition, or is in danger of demolition or abandonment.

(B) That the applicant is in need of financial or technical assistance to conserve the property.

(C) That the project substantially conforms to City and neighborhood planning goals and helps stimulate further property improvements.

SECTION 2: That all ordinances or parts of ordinances in conflict herewith are hereby repealed.

SECTION 3: That if any provision of this ordinance or application thereof to any person or circumstance is held unconstitutional or otherwise invalid, such invalidity shall not affect other provisions or applications of this ordinance that can be given effect without the invalid application or provision, and each invalid provision or invalid application of this ordinance is severable.

SECTION 4: That this ordinance shall be in full force and effect from and after its passage, approval and publication in the manner provided by law.

~5~ Page 123 of 138 61-O-11

Introduced:______, 2011 Approved:

Adopted:______, 2011 ______, 2011

______Elizabeth B. Tisdahl, Mayor

Attest: Approved as to form:

______Rodney Greene, City Clerk W. Grant Farrar, City Attorney

~6~ Page 124 of 138 For Planning & Development Committee meeting of July 25, 2011 Item PD1 Ordinance 38-O-11: Licensing of Rental Dwelling Units For Discussion

Memorandum

To: Honorable Mayor and Members of the City Council Members of the Planning & Development Committee

From: Steve Griffin, Director of Community & Economic Development Jeff Murphy, Manager, Building & Inspection Services Division

Subject: Ordinance 38-O-11: Licensing of Rental Dwelling Units

Date: July 19, 2011

Recommended Action: Staff recommends City Council consideration of proposed Ordinance 38-O-11 regarding Licensing of Rental Dwelling Units amending Title 5, Chapter 8 of the City Code. This proposed ordinance is a discussion item at the July 25 Planning and Development meeting.

Funding Source: n/a

Summary: The Housing Code Compliance Inspection Program is designed to systematically evaluate Evanston’s rental housing stock and address deterioration through enforcement of municipal ordinances including the 2003 International Property Maintenance Code as amended and adopted by the City of Evanston. Property Maintenance Inspectors from the Building & Inspection Services Division experienced another year of increased demand for services due to increasing financial challenges within the housing market.

The City of Evanston has 13,486 rental dwelling units located within 2426 multi-family buildings and the number is increasing as investors turn away from condominium conversions to serve the re-emerging rental housing market. The ongoing economic crisis has placed a larger demand on inspection staff as Property Maintenance Inspectors address deterioration and urban blight as it encroaches on our neighborhoods and housing stock due to the large the number of foreclosures in the City.

Page 1 of 2 Page 125 of 138 The cost of the Housing Code Compliance Program in fiscal year 2010/11 was $603,408.00. This was offset by a Community Development Block Grant (CDBG) in the amount of $425,000.00 and the collection of $70,340 in Rental Building Registration fees.

The existing Rental Building Registration Ordinance has reduced clerical staff efficiency by increasing the time needed for processing 2426 registration invoices. Owner occupants of two dwelling unit buildings often seek exemptions from the registration fees and the time it takes to investigate and process the request takes staff away from other critical tasks such as processing violation notices and scheduling inspections. Of the 1670 two dwelling unit buildings in the City, staff estimates 1113 are owner occupied. To put that in perspective there is a total of 2426 residential rental buildings in the City of Evanston.

Staff does not have an effective means to address reoccurring problems other then imposing fines through a time consuming Administrative Hearings process. Staff also recognizes that chronic problems most often occur in investor owned rental properties. Chronically overcrowded rental dwelling units are almost never found in owner occupied two flats. Nuisance violations and life safety violations are quite often found in absentee landlord owned properties or properties run by mediocre management companies.

By joining other communities that have a Rental Dwelling Unit Licensing ordinance we hope to achieve the following goals: 1. A means to solve chronic problems in rental dwelling units which have a long history of code violations through the use of license revocation for non compliance on egregious code violations . 2. Become less reliant on federal funding to operate our Housing Code Compliance Program. 3. Remove the financial burden of invoicing owners who have one additional rental unit and subsequently redirecting staff time to more urgent tasks.

Alternatives: n/a

Attachments: Ordinance 38-O-11

Page 2 of 2 Page 126 of 138

6/13/2011

383838-38---OOOO----11111111

ANAN ORDINANCE

AmAmendingAmendingending Title 5, Chapter 8 of the City Code to Require the Licensing of Rental Dwelling Units

WHEREAS, the City of Evanston is a home-rule municipality pursuant to

Article VII of the Illinois Constitution of 1970; and

WHEREAS, as a home rule unit of government, the City has the authority to adopt ordinances and to promulgate rules and regulations that protect the public health, safety, and welfare of its residents; and

WHEREAS, pursuant to its home rule authority, the City has adopted, as part of the Evanston City Code of 1979, as amended (“City Code”), by reference, the

2003 International Property Maintenance Code, 2003 International Building Code, 2003

International Residential Code, 2003 International Plumbing Code, 2005 National

Electrical Code, 2003 International Mechanical Code, 2003 International Fire Code and the 2003 National Fire Protection Association 101, Life Safety Code; and

WHEREAS, the City enforces the aforementioned codes against lodging establishments and rental Units alike by inspecting them periodically; and

WHEREAS, pursuant to its home rule authority, the City licenses lodging establishments, including boarding houses, dormitories, fraternity houses, furnished rooming houses, hotels, lodging houses, private clubs, retirement hotels, rooming houses, and sorority houses; and

Page 127 of 138 38-O-11

WHEREAS, the City does not license businesses or individuals who own and manage residential property for the purpose of renting dwelling units in return for compensation,

NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF

THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS:

SECTION 1: That the foregoing recitals are found as fact and incorporated herein by reference.

SECTION 2: That Title 5, Chapter 8 of the City Code is hereby deleted in its entirety and replaced with the following, titled “Licensing of Rental Dwelling Units”:

5-8-1: PURPOSE:

The purpose of this Chapter is to promote the public health, safety, and welfare by requiring the licensing of all rental dwelling units within the City of Evanston.

5-8-2: DEFINITIONS:

For the purposes of administering this Chapter, these definitions shall apply:

DIRECTOR: The Director of the City of Evanston Community & Economic Development Department or his or her designee.

UNIT: One (1) or more contiguous rooms containing individual cooking, sleeping and sanitary facilities for one (1) or more persons.

OWNER: Any person, agent, operator, firm or corporation having a legal or equitable interest in real property; or recorded in the official records of the state, county, or municipality as holding the title to the real property; or otherwise having control of the real property, including the guardian of any such person, or the executor or administrator of the estate of any such person. Throughout this Chapter, the singular shall include the plural.

5-8-3: LICENSE REQUIRED; LICENSES NON-TRANSFERABLE:

(A) License Required: It shall be unlawful for any person to rent or offer for rent any Unit, located within the City, for which there is no current and valid license issued pursuant to the terms of this Chapter. Notwithstanding the foregoing, no license shall be required for:

~2~ Page 128 of 138 38-O-11

1. Owner-occupied Units;

2. Units located in Two-Family Dwellings, as defined in Section 6-18-3 of this Code, when one (1) Unit therein is Owner-occupied;

3. Units that are neither occupied nor for rent, such as those registered as Vacant Buildings pursuant to Title 4, Chapter 20 of this Code;

4. Lodging rooms or rooming Units as defined in Section 6-18-3 of this Code and/or governed by Title 5, Chapter 2 of this Code;

5. Units licensed and inspected by the State of Illinois or the Federal Government, including, but not limited to, nursing homes, retirement centers, rest homes; and/or

6. Units owned by governmental agencies or public housing authorities.

(B) Licenses Non-Transferable: No license for a Unit shall be transferred to another Unit.

5-8-4: LICENSE APPLICATIONS; FEES; AMENDMENTS; EXPIRATION:

(A) License Applications: Every Owner who applies for a license to rent a Unit, a renewal of such a license, or an amendment to such a license, shall file, on a form generated and provided by the Director, a written and signed application, which he/she certifies is true and correct, with the City. Every such application shall contain information including, but not limited to, the following:

1. The name, street address, telephone number, and e-mail address of: each Owner of the Unit; and/or a responsible partner or officer if the Owner is a partnership or voluntary unincorporated association; and/or the registered agent if the Owner is a corporation or limited liability company;

2. The name, street address, telephone number, and e-mail address of a natural person twenty-one (21) years of age or older, designated by the Owner as the authorized agent for receiving notices of City Code violations and for receiving process, in any court proceeding or administrative enforcement proceeding, on behalf of such Owner in connection with the enforcement of the City Code. Notwithstanding the foregoing, this person may be between eighteen (18) and twenty-one (21) years of age provided that the license application includes proof that said person has a valid realtor’s license issued pursuant to the Illinois Real Estate License Act, 225 ILCS 454-1-1 et seq., as amended. This person must maintain an office and/or reside in Cook County, Illinois. An Owner who is a natural person and who meets the requirements of this Subsection may designate him/herself as agent;

~3~ Page 129 of 138 38-O-11

3. The name, street address, telephone number, and e-mail address of the Owner’s agent for the purpose of managing, controlling or collecting rents, and any other person who is not an Owner but who controls such rental Unit, if any;

4. The name, street address, and telephone number of each company that provides an insurance policy for the rental Unit;

5. The street address and property index number(s) of the property whereon the rental Unit is located.

6. A floor plan of the rental Unit that indicates the square footage and intended purpose of each room.

7. A statement that the Owner is aware of and shall comply with the portions of the City Code applicable to the business of offering Unit(s) for rent.

(B) License Fees: The Owner of a rental Unit shall pay an annual license fee of twenty-six dollars ($26.00) for each such Unit when he/she files a license application or renewal. The fee shall not be prorated.

(C) Refusal to Issue License: The City may refuse to issue a license for any Unit that suffers from any cause for revocation set forth in Section 8 of this Chapter and/or if the application for such a Unit indicates that such a violation exists (e.g.: the submitted floor plan indicates insufficient means of egress). The City reserves the right to inspect any Unit before issuing a license for said Unit.

(D) License Amendments: Whenever there is a change in the required information for a license application the Owner shall, within twenty (20) days of such change, apply for an amendment to the license for said Unit. There shall be no additional fee for filing a license amendment.

(E) License Expiration: All licenses shall automatically expire one (1) year after their date of issuance.

5-8-5: INSPECTIONS:

(A) The City shall inspect all rental Units no less than once every four (4) years. The City shall provide notice to the Owner of a rental Unit, and/or the Owner’s local agent, of upcoming inspections via First Class U.S. Mail, sent at least twenty-one (21) days before said inspection.

(B) When an inspection of a rental Unit reveals any violations of the City Code, the Director shall establish a compliance schedule. In establishing a compliance schedule, the Director shall determine the minimum time reasonably necessary

~4~ Page 130 of 138 38-O-11

to correct the violations based upon the number and severity of the violations. The Director shall send notice, via First Class U.S. mail, to the property Owner or his/her local agent at the address provided on the most recent license application. Said notice shall include the following:

1. Description of the relevant Unit, sufficient for identification;

2. A list of the violations of the City Code;

3. The possible penalties for said violations; and

4. The date upon which the licensing re-inspection shall occur.

(D) The Owner of the rental Unit, or his/her local agent, shall correct all City Code violations cited in the aforementioned notice by the end of the compliance schedule. If the Owner or his/her local agent fails to make such corrections, the Owner may be adjudged liable for said Code violations and the license for said Unit shall be subject to revocation pursuant to the terms of this Chapter.

5-8-6: POSTING OF LICENSE REQUIRED:

It shall be unlawful for any Owner of a rental Unit within the City to fail to post the license for said Unit, issued according to the terms of this Chapter, or a true copy thereof, conspicuously upon the premises wherein said Unit is located.

5-8-7: PENALTIES:

(A) Any person found liable for renting or offering for rent any Unit, located within the City, for which there is no current and valid license issued pursuant to the terms of this Chapter, shall be subject to a fine of five hundred dollars ($500.00) for the first offense, one thousand dollars ($1000.00) for the second offense in any one (1)-year period, and two thousand five hundred dollars ($2,500.00) for the third and any subsequent offense in any one (1)-year period. A separate offense shall be deemed committed on each day during or on which a violation occurs or continues.

(B) Any person found liable for failing to amend a license as required by the Chapter and/or submitting false information on a license application, license renewal, and/or a license amendment filed pursuant to this Chapter, shall be subject to a fine of one hundred dollars ($100.00) for the first offense, two hundred fifty dollars ($250.00) for the second offense in any one (1)-year period, and five hundred dollars ($500.00) for the third and any subsequent offense in any one

~5~ Page 131 of 138 38-O-11

(1)-year period. Each day that such information remains uncorrected by the owner(s) shall constitute a separate and distinct offense

(C) Any fines shall be debts due and owing to the City that the City may collect by any means allowed by law, including, but not limited to, filing a lien against the Unit or the premises wherein said Unit is located.

5-8-8: REVOCATION; REVOCATION PROCEDURES:

(A) The Director may revoke a license issued pursuant to the terms of this Chapter for any of the following reasons:

1. If the Owner of the relevant rental Unit or his/her local agent violates any of the terms of this Chapter;

2. If the rental Unit suffers from any violations of the following portions of the City Code: Title 4, “Building Regulations;” Title 5, “Housing Regulations;” Title 6, “Zoning;” Title 8, “Health and Sanitation;”

3. If the Owner of the relevant rental Unit or his/her local agent is deemed to have maintained a Nuisance Premises in the Unit or on the premises wherein said Unit is located, in violation of Section 9-5-4 of the City Code;

4. If, pursuant to Title 4, Chapter 20 of the City Code, the Director deems the rental Unit, or the premises wherein the Unit is located, to be a Vacant Building, as defined therein; and/or

5. If the City or other governmental agency condemns the rental Unit or the premises wherein the Unit is located.

(B) Not less than three (3) business days prior to revoking a license issued pursuant to the terms of this Chapter, the Director shall send, via First Class U.S. mail, a notice of revocation hearing to the Owner or his/her authorized agent at the address provided on the most recent license application. Notice shall be sufficient if sent to the address of the authorized agent indicated on the license application. Said notice shall include the following:

1. Description of the relevant Unit, sufficient for identification;

2. A statement that the license for said Unit is subject to revocation;

3. A statement of the reasons for the revocation;

4. The date and time upon which a revocation hearing shall occur; and

5. The location for said revocation hearing.

~6~ Page 132 of 138 38-O-11

(D) Within ten (10) business days after the close of the hearing, the City Manager shall issue a written decision that shall constitute a final determination for purposes of judicial review pursuant to the Illinois Administrative Review Law, 735 ILCS 5/3-101 et seq., as amended. In reaching a decision, the City Manager may consider any of the following:

1. The nature of the violation.

2. The nature and extent of the harm caused by the licensee's action or failure to act.

3. The factual situation and circumstances surrounding the violation.

4. Whether or not the action or failure to act was willful.

5. The record of the licensee with respect to violations.

(E) The Director shall not reinstate a license for a rental Unit that has been revoked pursuant to the terms of this Chapter. The Owner of such a Unit or his/her local agent must apply for a new license for said Unit pursuant to Section 4 of this Chapter. The Director shall not issue a new license for the rental Unit until a City inspection of the Unit reveals no violations of the City Code. If the license was revoked due to over-occupancy and/or violation(s) of Section 9-5-4 of the City Code, the Director shall not issue a new license for the rental Unit until at least one hundred eighty (180) days have elapsed since the date of revocation.

5-8-9: ENFORCEMENT:

(A) The City shall enforce the terms of this Chapter by any lawful means, including, but not limited to, proceedings in the City’s Division of Administrative Hearings or the Circuit Court of Cook County.

(B) The Director may refuse to issue any permit(s) required by the City Code for any construction, alteration, installation, razing or other work done in or on any rental Unit, or the premises wherein said Unit is located, or any certificate of occupancy required by the City Code for such a Unit or the premises wherein said Unit is located, unless the Owner or other applicant for such permit(s) and/or certificate(s) presents a current and valid license for every such Unit.

(C) The City Clerk shall issue no real estate transfer tax stamps for a transfer affecting the premises wherein any rental Unit(s) is/are located unless the grantor or seller presents a current and valid license for every such Unit.

~7~ Page 133 of 138 38-O-11

5-8-10: SEVERABILITY:

That if any provision of this Chapter or application thereof to any person or circumstance is held unconstitutional or otherwise invalid, such invalidity shall not affect other provisions or applications of this Chapter that can be given effect without the invalid application or provision, and each invalid provision or invalid application of this Chapter is severable.

SECTION 3: That all ordinances or parts of ordinances in conflict herewith are hereby repealed.

SECTION 4: That this ordinance shall be in full force and effect from and after its passage, approval, and publication in the manner provided by law.

Introduced:______, 2011 Approved:

Adopted:______, 2011 ______, 2011

______Elizabeth B. Tisdahl, Mayor

Attest: Approved as to form:

______Rodney Greene, City Clerk W. Grant Farrar, City Attorney

~8~ Page 134 of 138 For City Council meeting of July 25, 2011 Item O1 Business of the City by Motion: Playground & Recreation Board Name Change For Introduction

Memorandum

To: Honorable Mayor, Members of the City Council and Members of the Administration and Public Works Committee

From: Douglas J. Gaynor, Parks, Recreation and Community Services Director

Subject: Ordinance 54-O-11 Amending Portions of Title 7, Chapter 9 of the City Code Relating to the Playground and Recreation Board

Date: July 14, 2011

Recommended Action: Staff and the Playground and Recreation Board recommend approval of Ordinance 54- O-11 Amending Portions of Title 7, Chapter 9 of the City Code Relating to the Playground and Recreation Board.

Funding Source: N/A

Summary: As a result of a 2010 City-wide examination of the current Boards and Commissions structure administered by the City of Evanston, the Playground and Recreation Board (Board) began an examination of its own name. Through Board discussions, a subcommittee was established to propose a new name for the Board.

Current Name: Evanston Playground and Recreation Board Proposed Name: Evanston Park and Recreation Board

The proposed name reflects a broader reach and is more in line with activity and scope of the Boards’ authority as stated in the City Ordinance. By replacing the word “Playground” with the word “Park” the Board name would include all the elements within the park (including the playground).

Legislative History: At their April 21, 2011 meeting the Playground and Recreation Board approved the subcommittee’s recommendation to change the Board name to Park and Recreation Board. On July 6, 2011 the Rules Committee also approved the recommendation.

Attachment: Proposed Ordinance 54-O-11

Page 135 of 138

5/25/2011

54-O-11

AN ORDINANCE

Amending Portions of Title 7, Chapter 9 of the City Code Relating to the Playground and Recreation Board, Hereafter Called the “Park and Recreation Board”

NOW BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF

EVANSTON, COOK COUNTY, ILLINOIS:

SECTION 1: That Title 7, Chapter 9 of the Evanston City Code of 1979,

as amended (“City Code”), “Playground and Recreation Board,” is hereby re-titled “Park

and Recreation Board” and further amended to read as follows:

7-9-1: ESTABLISHMENT:

In accordance with 65 Illinois Compiled Statutes ILCS 5/11-95-2 and pursuant to its powers as a home rule unit of government, the City of Evanston a Playground and Recreation Board is hereby established establishes the Evanston Park and Recreation Board.

7-9-2: APPOINTMENT AND COMPOSITION; TERM; COMPENSATION:

The Playground Park and Recreation Board shall consist of nine (9) members who shall be appointed by the Mayor with the approval of the City Council. Each member shall be appointed for a term of five (5) years, except that the members of the Board first appointed shall be appointed so that the term of one member shall expire annually thereafter. If a vacancy occurs in the office of any Board member, the Mayor with the approval of the City Council shall appoint a successor to serve for the unexpired term. The Board members shall serve without compensation.

7-9-3: POWERS AND DUTIES:

The Playground Park and Recreation Board shall possess the powers and perform the duties prescribed by Illinois Compiled Statutes ILCS 5/11-95-1 et seq. Specifically, the Board shall:

(A) provide direction for the planning, design and maintenance of all playgrounds, parks, recreational facilities, and open spaces owned and/or leased by the City of Evanston; and

Page 136 of 138 54-O-11

(B) provide direction for the development, supervision, and operation of all recreational programs and activities operated by the City of Evanston and/or its authorized affiliates.

7-9-4: RULES AND REGULATIONS:

(A) The Evanston Playground Park and Recreation Board is hereby empowered to adopt regulations, after making a written determination that the welfare of the parks or the public requires such regulations, concerning the safe and proper use of property and facilities used by the general public under the control of said Playground Park and Recreation Board.

(B) The Playground Park and Recreation Board is hereby authorized and empowered to adopt regulations pertaining to the use of the parks, beaches and water adjacent to such parks and beaches, particularly the activities of fishing, waterskiing, swimming, sledding, skiing, skating and all other lawful activities conducted upon such premises, and the consumption of food and beverages, and the use of any such facility in a manner contrary to its intended use or in such a manner as to constitute a danger to any person using such facility. Said rules and regulations shall not conflict with those regulations set forth in Chapters 10 and 11 of this Title.

(C) Rules and regulations so adopted shall be transmitted in writing to the City Council on a Monday, no less than twenty-one (21) days prior to their proposed effective date. The City Council may consider, reject or refer such proposed regulations back to the Playground Park and Recreation Board within such period. Failure so to do within twenty-one (21) days shall be deemed an approval. No such rule or regulation shall become effective until ten (10) days after it shall have been published in the manner provided for ordinances, and notice of such regulation shall have been posted in the area affected thereby.

(D) The Playground Park and Recreation Board shall cause the posting of notice of regulations in those areas in which such regulations are in force and effect.

(E) Every person who shall violate a properly adopted and posted regulation of the Playground Park and Recreation Board shall be guilty of an offense punishable by a fine in an amount not to exceed seven hundred fifty dollars ($750.00).

7-9-5: AUTHORITY TO ENFORCE:

The City Manager and his/her designees are authorized to enforce regulations of the Evanston Playground Park and Recreation Board promulgated and posted in accordance with the provisions of this Chapter.

SECTION 2: That all ordinances or parts of ordinances in conflict herewith are hereby repealed.

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SECTION 4: That this ordinance shall be in full force and effect from and

after its passage, approval, and publication in the manner provided by law.

Introduced:______, 2011 Approved:

Adopted:______, 2011 ______, 2011

______Elizabeth B. Tisdahl, Mayor

Attest: Approved as to form:

______Rodney Greene, City Clerk W. Grant Farrar, City Attorney

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