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Purchase Agreements 7 June 2004 FINAL VERSION APPROVED BY LEGISLATIVE ASSEMBLY Purchase Agreements For Statutory Authorities Government Companies and Non-Governmental Output Suppliers For the year ending 30 June 2005 7 June 2004 2 2004/5 Purchase Agreements 7June 2004 Contents Page Preface 7 Purchase Agreements for: • The Academy Sports Club 9 • Big Brothers Big Sisters of the Cayman Islands 15 • British Red Cross Cayman Islands Branch 21 • Canaan Land 27 • Cayman Against Substance Abuse 33 • Cayman Brac Sports Club 45 • Cayman Carnival Committee 51 • Cayman Craft Market 57 • Caymanian Land and Sea Cooperative Society Ltd 63 • Cayman Islands Angling Club 69 • Cayman Islands Athletic Association 75 • Cayman Islands Baseball Association 83 • Cayman Islands Basketball Association 89 • Cayman Islands Beautification Committee 95 • Cayman Islands Boxing Association 101 • Cayman Islands Chamber of Commerce 107 • Cayman Islands Cricket Association 113 • Cayman Islands Crisis Centre 119 • Cayman Islands Development Bank 125 • Cayman Islands Dominoes Association 137 • Cayman Islands Football Association 143 • Cayman Islands Martial Arts Federation 149 • Cayman Islands Monetary Authority 155 • Cayman Islands National Insurance Company Ltd 169 • Cayman Islands National Museum 175 • Cayman Islands National Team Members 183 • Cayman Islands Netball Association 189 • Cayman Islands Olympic Association 195 • Cayman Islands Pre-School Association 201 • Cayman Islands Private Schools Association 207 • Cayman Islands Rugby Club 215 • Cayman Islands Sailing Club 221 • Cayman Islands Scouts Association 227 • Cayman Islands Softball Association 233 • Cayman Islands Special Olympic 239 • Cayman Islands Squash Association 245 • Cayman Islands Stock Exchange Ltd 251 2004/5 Purchase Agreements 3 7 June 2004 • Cayman Islands Swimming Association 257 • Cayman Islands Tennis Association 263 • Cayman Islands Volleyball Federation 269 • Cayman Music & Entertainment Association 275 • Cayman National Cultural Foundation 281 • Charles Whittaker 295 • Children and Youth Services Foundation 301 • Church of God (Bodden Town) 311 • Church of God (Frank Sound) 317 • Church of God (Town Hall) 323 • Church of God (Walkers Road) 329 • Civil Aviation Authority 337 • Community College of the Cayman Islands 345 • CODAC – Cayman Brac 355 • CODAC – North Side 361 • CODAC – Savannah 367 • CODAC – West Bay 373 • Cydonnie Mothersill 379 • The Duke of Edinburgh’s Award Scheme 385 • East End Gun Bay Church 391 • Ebenezer Church 399 • Elmslie Memorial Church 405 • Employee Assistance Programme 411 • Farmers Market 417 • The Girls Brigade 423 • Health Services Authority 429 • Hillside Chapel 447 • Humane Society 453 • Information & Communication Technology Authority 459 • International College of the Cayman Islands 471 • John Gray Memorial Church 477 • Kareem Streete Thompson 485 • Maritime Authority of the Cayman Islands 491 • Miss Cayman Islands Committee 501 • National Council of Voluntary Organisations 507 • National Drug Council 515 • National Gallery of the Cayman Islands 523 • National Housing and Community Development Trust 533 • National Roads Authority 541 • National Trust for the Cayman Islands 551 • National Youth Commission Board 559 • Pines (NCVO) Retirement Home 565 • Public Service Pensions Board 573 • Rehoboth Ministries 581 • Representation at Youth Events 589 4 2004/5 Purchase Agreements 7June 2004 • Savannah United Church 595 • Savannah Seventh Day Adventist Pathfinders/Adventurers 601 • St Ignatius School 607 • Tourism Attractions Board 613 • Tranquility Bay (Jamaica) 621 • Two Frenzied 627 • Vision Christian Church 633 • Wesleyan Holiness Church 639 • Youth Festival Committee 645 • Youth Place (West Bay) 651 2004/5 Purchase Agreements 5 7 June 2004 6 2004/5 Purchase Agreements 7June 2004 Preface In accordance with the requirements of the Public Management and Finance Law (2003 Revision), this volume of documents contains Purchase Agreements between The Cabinet and each Statutory Authority, Government Company or Non-Governmental Output Supplier from which the Government is purchasing outputs. Like any purchaser, the Government expects goods or services (outputs) to be delivered with the funding it provides these organisations. The purpose of the Purchase Agreement is to specify the quantity, quality, timeliness and location of outputs the supplier organization has agreed to produce during the 2004/5 financial year. In addition the Purchase Agreement specifies the invoicing and payment arrangements that will apply in each of the purchase relationship. In addition to the purchase relationship, the Government also has an ownership relationship with Statutory Authorities and Government Companies. This performance is specified in a separate document: an Ownership Agreement. 2004/5 Purchase Agreements 7 7 June 2004 8 2004/5 Purchase Agreements 7 June 2004 Purchase Agreement Between The Cabinet of the Cayman Islands Government and The Academy Sports Club For the year ending 30 June 2005 2004/5 Purchase Agreements 9 7 June 2004 Contents 1. Purpose and Content 2. Outputs to be Delivered in 2004/5 3. Payment Arrangements 4. Agreement 10 2004/5 Purchase Agreements 7June 2004 1. Purpose and Content This Purchase Agreement details the outputs that The Cabinet of the Cayman Islands Government (The Cabinet) and The Academy Sports Club have agreed that The Academy Sports Club will deliver, and The Cabinet will purchase, during the 2004/5 financial year. The purpose of the document is to ensure that the performance expected of The Academy Sports Club is clearly understood and agreed by both parties. Section 2 of this Agreement documents the outputs to be purchased by The Cabinet and delivered by The Academy Sports Club during the 2004/5 financial year. Its purpose is to ensure that the outputs are clearly specified and delivered consistent with the performance measures (quality, quantity, timeliness, location and cost) established for each output. Section 3 establishes the payment arrangements for the outputs specified in Section 2. Section 4 contains the formal agreement and outlines the procedures to be applied to change the Agreement during the year. 2004/5 Purchase Agreements 11 7 June 2004 2. Outputs to be Delivered in 2004/5 The outputs to be purchased by The Cabinet and delivered by The Academy Sports Club during 2004/5 are documented below. TAC 1 Provision of Sports Programmes $30,000 Description Provision of Sports Programmes in Football 2004/5 2003/4 Measures Budget Forecast Quantity Number of Sports programmes 1 1 Quality Rules and standard of play in keeping with international 90-100% 90-100% organizational standards of the respective sports Timeliness Ongoing programmes and competitions 90-100% 90-100% Location Grand Cayman and Cayman Brac Supplier The Academy Sports Club Cost $30,000 $30,000 12 2004/5 Purchase Agreements 7June 2004 3. Payment Arrangements The Cabinet will pay The Academy Sports Club for delivery of the outputs described in section 2 of this Agreement. Payment will be made on the basis of an invoice provided monthly to the Minister of Community Services, Youth, Sports & Gender Affairs by The Academy Sports Club. The invoice will contain sufficient evidence of the outputs delivered for the Minister to be able to satisfy himself that the outputs have in fact been delivered. Invoices will be paid within 20 days of the end of the month following the invoice date. The expected amount of each invoice for outputs to be delivered during the year is outlined in the following table. Table 1: Expected Invoice Profile MONTH Output TAC 1 July 30,000 August September October November December January February March April May June TOTAL $30,000 2004/5 Purchase Agreements 13 7 June 2004 4. Agreement Scope of this Agreement In signing this Agreement: • The Academy Sports Club undertakes to deliver the agreed outputs as set out in section 2 to the best of its ability; and • provided that the outputs as specified are delivered, The Cabinet agrees to pay for those outputs in accordance with the payment schedule set out in section 3. Procedures for Changing this Agreement Changes to this Agreement may be made during the year only with the express and explicit agreement of both parties to the Agreement. Changes will be made in the following way: • If either party wishes to change this agreement, they must notify the other in writing describing the changes that they wish to make. • The other party will take no more than 15 working days to consider the proposed amendments, or such other time as the two parties may agree. • The other party will respond to the other about the proposed amendments and negotiate appropriate changes that are agreeable to both parties. • The Parties will the sign the amended agreement (where agreement has been reached). • The amended agreement will be attached to, and form part of, this Agreement. Agreement We jointly agree that this Purchase Agreement accurately documents the outputs that The Cabinet has agreed with The Academy Sports Club will be delivered for the 2004/5 financial year. Minister for Community Services, Youth, Sports and Gender Affairs on behalf of The Cabinet Chairman of the Board The Academy Sports Club Date / /2004 14 2004/5 Purchase Agreements 7 June 2004 Purchase Agreement Between The Cabinet of the Cayman Islands Government and Big Brothers Big Sisters of The Cayman Islands For the year ending 30 June 2005 2004/5 Purchase Agreements 15 7 June 2004 Contents 1. Purpose and Content 2. Outputs to be Delivered in 2004/5 3. Payment Arrangements
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