Event Report Mary Seacole Housing Association

DISCUSS! INVOLVE! ENGAGE! Event Report Mary Seacole Housing Association PINE-D UK National Event 21 January 2016 Luton, UK 558121-CITIZ-1-2014-1-AT-CITIZ-CIV This project has been funded with support from the European Commission. This publication [communication] reflects the views only of the author, and the Commission cannot be held responsible for any use which may be made of the information contained therein. Event Report Mary Seacole Housing Association PINE-D UK National Event 1. Event Agenda Provide programme overview [e.g. copy agenda] UK Event Programme and Notes Time Programme Notes Leader 0900-1030 Preparation of the hall PINE-D Exhibition Setting up exhibitions MSHA Exhibition Luton Borough Council Exhibition National Agency Exhibition A-Plan Insurance display 1030-1100 Registration Tea, Coffee and Biscuits on arrival Diane Hughes Networking Sarah Connelly 1100-1115 MC brings event to order and The Mayor’s speech is prepared and will be MC= Audrey welcomes the Mayor, dignitaries placed o nthe lectern and other participants. Lewis Mayor of Luton The Mayor of Luton opens the event. 1115-1130 MSHA presentation -Powerpoint presentation Elaine Cruise -Film about a vulnerable male client -Film about a vulnerable female client 1130-1150 Introduction QWIZDOM Introduction to QWIZDOM in preparation Lennox Adams So you think you know about for the evaluation near the end of the Europe - Part 1? event. QWIZDOM is the augmentative technology to help participants express their views easily and quickly QWIZDOM game about geographical and economic features of European Community 1150-1210 So you think you know about A flag game that brings out Information and Paul Wiltshire Europe - Part 2? discussion about social aspects of the European Comunity There will be 4 flags per table. A participant will raise the flag and give relevant information in linking the flag to the country or information among other activities 1210-1230 What are my rights in Europe? YES or NO game. Each participant has 2 Maya Patel paddles to raise according to statement linked to Euroepan rights. 1230-1300 European culture Piper from the Irish Forum Performers Turkish dances from Leicester 1300-1330 Lunch The menu reflected a broad taste of Connors Café Europe. PINE-D – Event Report 2 Event Report Mary Seacole Housing Association PINE-D UK National Event 1330-1345 European culture Turkish dances from Leicester Performers 1345-1420 Evaluation for all participants, Refresher on how to use QWIZDOM Lennox Adams responses to the PINE-D questions The 3 PINE-D questions, as expanded by L Target 76-100 using QWIZDOM and Adams, D Cooper and C Coggins. Each PINE- manual methods D question is split into a number of parts presented in a Powerpoint presentation and QWIZDOM as the augmentative and alternative communication vehicle 1420-1450 European experiences Discussion based on personal European Matthew Contributors include: experiences on topics raised by the Bushnell Donna Kelly audience. Contributors Agnieszka Loch Nicole Christophi Members of the audience taking turns to Peter Cowans lead secions of this part of the programme Lennox Adams including: Martin Blowen - Immigrants - People who have worked abroad - Disabled travellers 1450-1500 Close of the main event The must be mention of the final Audrey Lewis Thanks to all participants conference in Graz in June 2016, which will Thanks to officials be an international event hosted by the City Thanks to dignitaries of Graz. MSHA is to send a minimum of 3 participants. Transfer to Luton Town Hall 1500-1700 Extension activity based at Luton Discussion continues under the guidance of Shohir Uddin Town Hall S.Uddin and M.Drummond concluding with Maureen the completion of responses to PINE-D Drummond questions 2. Event Promotion Please give a short overview of your event promotion concept and invitation/registration process. [e.g. list dissemination activities, invitation letter, who was approached, publications, posts, online or paper registration...] 1. Methodology Event promotion followed a clear methodology of disseminating at different levels, see table below and the dissemination log in the Annexes. Level of dissemination Disseminators MSHA LBC OTHER Primary level Internal dissemination Internal dissemination Dissemination to Friends PINE-D – Event Report 3 Event Report Mary Seacole Housing Association PINE-D UK National Event to 7 MSHA hostels to LBC Departments of Mary Seacole Dissemination to Dissemination to Dissemination to sector organisations organisations dealing businesses with disabilities Dissemination by National Agency Secondary Level Dissemination to Dissemination to Social Dissemination to Keyworkers Workers, Parents, professionals Carers Tertiary Level Dissemination to Dissemination to Dissemination to clients clients interested parties Quaternary level Client to client Client to client Individual to individual dissemination dissemination dissemination 2. Planning meetings The event was considered to be of importance to Luton and so, Luton Borough Council was invited to play a role in planning the event so that the event would be a success. The planning meetings began in May 2015 when the project was launched officially at the Dallow Ward Community Day Event. The Mayor of Luton opened the PINE-D stall and Officers from Luton Borough Council assisted. The PINE- D stall played a role in the “Your Say, Your Way” research, where PINE-D supplied visitors’ responses on matters regarding Europe. The Community Event was a few days before the General Election and PINE-D provided useful information about people’s feelings on the day. A candidate for Member of Parliament visited the stall to air his views. The Community Day tested the efficacy of the 3 PINE-D questions. At the planning meeting that followed the Community Event it was clear that the questions could not be asked in their raw state. This was because people with a disability did not understand the questions and responded - “DON’T KNOW” - to every the questions. Others responded “DON’T CARE”. As a result, the planning meetings that took place between June 2016 and October 2015 were concerned with making the questions more accessible and finding ways to make sure that members of the target audience participated on the day of the event. There were 4 planning meetings and 4 testing sessions in this period. MSHA was grateful for the inputs of Prof. Chris Coggins and Dr David Cooper for their critical evaluation of question accessibility. In November and December 2015 there were 2 further tests of the questions. MSHA and LBC were satisfied that the PINE-D questions were now accessible and that a lighter approach should be taken during the event to maintain the interest of the target audience. Research undertaken during this period indicated that the target audience was not sufficiently knowledgeable in “matters European” to give reliable responses. As a result, it was decided to precede the PINE-D questions with sessions of “edutainment”, where general and pertinent information about the European Union would be taught and discussed. The education portion included: - Geography of the countries of European Union - General History of the European Union PINE-D – Event Report 4 Event Report Mary Seacole Housing Association PINE-D UK National Event - General Economics of the European Union - Important personnel in the European Union - The rights of people in the European Union - Important identifying features of selected countries of the European Union - Some recent events occurring the European Union During the period August 2015 to December 2015 we were disappointed twice when the venues for the PINE-D event mistakenly cancelled our reservation. It transpired that the venues’ computer systems could not record a booking for 2016 during 2015. Despite this, and with the help of LBC, a suitable venue was found. Planning meetings increased in frequency in January, culminating in a full dress rehearsal a few days before the actual event. The rehearsal included: - Setting up and testing QWIZDOM for up to 100 participants - Testing Facebook and Twitter - Timing the portions of the event led by a specific person and the work of the Master of Ceremonies - The work of the roving photographer and collector of sound-bites during the event - Dealing with latecomers and early leavers 3. List of invitations to organisation The list of organisations invited to the event was jointly overseen by MSHA and LBC – the latter having access to all the organisations dealing with disabled people and vulnerable people in the Luton Region. Invitations were accepted from: - Signposts (for homeless people with a disability) - Elmecom Ltd - A-Plan Insurance (specialists in insuring people with disabilities) - Luton Drugs and Alcohol service - Departments of LBC dealing with Youth and Disability - Spicer and Co - Penrose (for disabled or vulnerable people in supported accommodation) - Luton Borough Councillors - CAFPH (for people affected with HIV/AIDS) - Luton Culture The invitation list was considerably greater including organisations dealing with a broad range of disabilities. LBC was on hand to arrange transport to the venue if required. PINE-D – Event Report 5 Event Report Mary Seacole Housing Association PINE-D UK National Event 4. Registration of participating organisations by telephone, email and hard copy Registration for the event was made available by e-mail, telephone or post. This advice was recommended by LBC because different organisations operate in different ways. 5.

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