Approved 10/8/07 Evergreen Valley College College Council Meeting Minutes September 10, 2007

Present: Marlana Kirkham, John Thompson, Frank Espinoza, Henry Gee, Elaine Ortiz Kristich, Lynette Apen, Alexis Montevirgen, Sally Chumbley, Perla Garcia, David Wain Coon, Angelina Duarte, Kuni Hay, Jack Mahrt

Absent: Jan Tomisaka

Guests: Adrienne Burns, Lauren McKee, Jonathan King, Mark Gonzales, Lourdes Villarreal

I. Call to Order The meeting was called to order at 2:35 pm by Elaine Ortiz Kristich.

II. Adoption of Agenda a. Additions: VIII.C. Committee Chairs; VIII.D. Campus Budget; VIII.E. Accreditation Timeline b. Items deferred: IX. D. Task Force on Global Education c. Adoption of Agenda: It was moved and seconded to approve the agenda for September 10, 2007 as amended. Motion carried.

III. Approval of Minutes: It was moved and seconded to approve the meeting minutes of May 14, 2007. Motion carried.

IV. Public Comments Introduction of deans, Lourdes Villarreal, Mark Gonzales, Jonathan King and Student Ambassador Perla Garcia.

V. Recognition/Announcements

VI. Action Items a. Diversity Action Council Charge It was moved and seconded to approve the Diversity Action Council charge. Motion carried.

b. Shared Governance Handbook: Appointment to Standing Committees – deferred to September 24, 2007.

c. May 8, 2006 minutes Council members were asked to review the agenda of May 8, 2006; this item is tabled until September 24, 2007 meeting.

VII. Reports College Council Meeting Minutes September 10, 2007 Page 2

VIII. Information Items a. International Students Support Services VP Angelina Duarte reported that she worked with a committee of student services staff to put together an international students' support services program. The money collected from international students’ tuition will funneled back to the campus. The funds will be treated as categorical funding and reinvested into the program. The committee has looked at program infrastructure and at the very least requires 2 positions: a counselor/coordinator (faculty) and a student advisor (classified).

b. Meeting Schedule The 2007-08 college council meeting schedule was distributed to the council.

c. Committee Chairs Henry Gee asked the council to consider taking the appointments of committee chairs and forwarding a recommendation to the President for approval; this puts the College Council in the process with the President in making this kind of approval.

A subcommittee (Elaine Ortiz Kristich, Frank Espinoza, Marlana Kirkham, Lynette Apen, Jack Mahrt; resource personnel: VPs Hay and Duarte) was formed to do the following: Review existing reassigned time assignments for governance committees Review existing reassigned time job descriptions in terms of expectations, equity and accountability of the chairs Review document Standing Committee Chair Roles Report back to the council on the subcommittee’s findings  Note: this is not for committees or programs outside of the governance structure

d. Campus Budget The State’s budget has been approved; the Board of Trustees will approve the district’s budget September 11, 2007.

e. Accreditation Update As required by the Accrediting Commission, EVC is to file a Midterm Report in the third year after its comprehensive evaluation that occurred in 2004. The midterm report indicates progress toward meting the evaluation team’s recommendations and forecasts where the college expects to be by

College Council Meeting Minutes September 10, 2007 Page 3

the next comprehensive evaluation. The report also includes a summary of progress on college-identified plans for improvement indicated in the self-study. VPs Hay and Duarte along with a planning committee have been working on the report.

Timeline: Update presented to College Council Sept, 10, 2007 First Draft available for review by the Campus & governance groups 3rd week Sept. Draft submitted to College Council Sept. 24, 2007 Final document submitted to College Council for approval Oct. 8, 2007 Final document to Board of Trustees approval Oct. 9, 2007 Deadline to AACJC Oct. 15, 2007

IX. Discussion Items

a. Smoking Recommendation In 2003, President Whitlow received a recommendation from the College Council regarding a change to district policy. That change never happened.

Dr. Coon suggested that 3 to 4 locations be identified where covered, aesthetically appealing “smoking huts” can be installed for students and staff to smoke. Dr. Coon asked that council members discuss this suggestion with their constituency groups. This item will be on October 22, 2007 agenda for action.

b. Faculty Hiring Dr. Coon reviewed the 2007-08 faculty hiring process. In 2008-09 there are 6 replacement positions and 2 new faculty positions available. Of these 8, a minimum of 2 positions will go to vocational programs. The international students’ counselor is not part of this pool because it will be funded by categorical funds, not Fund 10 college funds.

VP asked Academic Senate President Henry Gee if the Senate could consider moving their first meeting in October to allow for more discussion at the division level.

The Academic Senate and Administration will present their recommendations to the Council at its October 22, 2007.

College Council Meeting Minutes September 10, 2007 Page 4

c. VP Admin Services Both EVC and SJCC have vacancies for a chief business officer. The college presidents and vice chancellor are considering the need for a Vice President level position at each college. A job description for a Vice President of Administrative Services, along with a “talking points” document supporting this level position, was distributed to council members to use in discussions with their constituent groups. This item will come back to the Council for action on October 22, 2007.

d. Task Force on Global Education- deferred to September 24, 2007 agenda

e. Standing Committee Chairs – membership If not yet chosen, standing committees need to choose a chair and the staff serving on committees needs to be identified.

Meeting adjourned 4:00 pm Next meeting: September 24, 2007

Evergreen Valley College College Council Agenda

September 24, 2007 2:30 – 4:30 PM Gullo II – Conference Room

I. Call to Order

II. Adoption of Agenda a. Addition/deletions/corrections b. Items to be deferred c. Adoption of agenda

III. Approval of Minutes – September 10, 2007

IV. Public Comments – Limited to 3 minutes, there is no action, or extended discussion of any item not on the agenda.

V. Recognition/Announcements

VI. Action Item a. New College Council member – Adrienne Burns, DAC representative

VII. Reports (5 minutes each) a. Standing Committee Chairs & membership – Elaine Ortiz Kristich

VIII. Information Items a. (2:35 PM) Accreditation Midterm Report - Kuni Hay

IX. Discussion Items a. Master Calendar & Scheduling Events – David Wain Coon b. Faculty Hiring – David Wain Coon c. May 8, 2006 minutes (not available)

X. Standing Committee (Two minutes per Chair reserved for brief updates) All College Curriculum - Eric Narveson Facilities/Safety – David Ames Archives - Eric Narveson Budget – Sally Chumbley Staff Development – vacant CTC – Steven Mentor Retention/Matriculation – Victoria Lugo Institutional Effectiveness – vacant

Membership: Associated Students: Yesenia Madrigal, Perla Garcia, 1 vacant Classified: Marlana Kirkham, Jan Tomisaka, John Thompson Faculty: Frank Espinoza, Henry Gee, Elaine Ortiz-Kristch Management: Lynette Apen, Alexis Montevirgen, Sally Chumbley DAC Rep.: Adrienne Burns Ex Officio: David Wain Coon, Kuni Hay, Angelina Duarte, Jack Mahrt

Ev_pres/College council07-08/mtg 2007_09_24

Evergreen Valley College College Council Meeting Minutes October 8, 2007

Present: Yesenia Madrigal, Perla Garcia, Christine Ibia, Marlana Kirkham, Jan Tomisaka, John Thompson, Lynette Apen, Alexis Montevirgen, Frank Espinoza, Henry Gee, Elaine Ortiz Kristich, Adrienne Burns, David Wain Coon, Kuni Hay, Jack Mahrt

Absent: Sally Chumbley

Guest: Steven Mentor

I. Call to Order The meeting was called to order by Chair Elaine Ortiz Kristich.

II. Approval of Agenda a. Add: IX.c. Budget, David Wain Coon b. Items deferred - none c. Adoption of agenda: It was moved and seconded to approve the agenda for October 8, 2007. Motion carried.

III. Approval of Minutes It was moved and seconded to approve the September 10, 2007 meeting minutes. Motion carried; 2 abstentions.

IV. Public Comments

V. Recognition Dr. Coon was recognized for t he President’s Speaker Series and his commitment to supporting outstanding presentations to the campus community.

Dr. Coon thanked the campus community for attending the first First Thursday campus meeting held on October 4. The next First Thursday is November 1 with the time changed to 3:00pm. The focus of the meeting is EVC’s modernization project presented by WLC Architects and Robert Dias.

VI. Action Items a. New College Council Member As stated in the DAC charge, a DAC member shall sit on the College Council.

It was moved and seconded to approve Adrienne Burns, representing the Diversity Action Council, as a member of the College Council. Motion carried. College Council Meeting Minutes October 8, 2007 Page 2

b. Accreditation Midterm Report The report is 80% complete but may not be completed by the October 15 deadline. Dr. Coon spoke to the Commission and we were given an extension to November 1, 2007. The Accrediting Commission granted the extension based on the progress the college has made as described in the last two progress reports. As required by the Commission, the draft of the midterm report will appear on the October 9 Board agenda for approval. For campus review and input, the draft report is posted to Outlook Public Folders, EVC Accreditation.

It was moved and seconded to approve the draft of the Accreditation Midterm Report. Motion carried.

c. Committee Assignments – Classified Staff It was moved and seconded to approve a statement for the Collaborative Decision Making Handbook for appointments of classified staff to standing committees. Motion carried with corrections.

In collaboration with and approval of CSEA, the EVC-DO Classified Senate appoints classified representatives (on a ration of 1 out of 2, 1 out of 3, etc. 2 out of 4) to shared governance committees. All other committee appointments are solely appointed by CSEA.

d. Re-approval of May 8, 2006 action items, VII.a, b. & d. It was moved and seconded to approve VII.a. Institutional Effectiveness Committee, VII.b. Grant Application Procedures, and Item VII.d. Space Allocation Procedures. Motion carried; 4 abstentions.

VII. Reports a. Standing Committee Chairs & Membership Standing committee chairs have been identified. College Council Chair Ortiz Kristich will be meeting with committee chairs to review their role and responsibility.

VIII. Information Items a. Institutional Effectiveness Committee (IEC) Dr. Coon announced that the first meeting of the IEC is scheduled for November 5, 3:30-4:30pm. He also requested that constituency presidents and union representatives, as appropriate, appoint members to serve on this standing committee. After this first meeting, the committee is scheduled to meet the first and third Mondays of each month from 2:30- 4:30pm. College Council Meeting Minutes October 8, 2007 Page 3

b. Modernization Project This project is moving forward. The architects will meet with the Facilities Committee this week. We are finally at the stage to begin dialoguing with the college staff. Given the scope and five-year timeline for the project, planning project teams will be created for each building. $28 million has been directed to this project.

IX. Discussion Items a. Update – Faculty Hiring The Vice Presidents are scheduled to meet with the Academic Senate on October 9 to present management’s recommendations for faculty hiring for 2008-09. Both groups will bring their recommendations to College Council on October 22, 2007.

b. Update – Commitments to Action Each standing committee will be asked to develop Commitments to Action that align with the college CTA’s.

c. Budget Last spring semester the College Budget Committee received 85 requests that fell into two categories: unmet needs and long term growth needs. At the end of the year, the Committee forwarded its recommendations to the College Council who then forwarded its recommendations to the President.

The President and his Executive Team: reviewed all requests; reviewed all sources of funding: Fund 10, matriculation, other categorical, staff development, and equipment; instructional equipment requests were pulled out of the list; reviewed available dollars within the permanent budget; made the decision not to use the $1 million set aside by Board for enrollment growth for these requests, but to continue to dialogue on the use of these funds fall semester; developed and approved a preliminary list of funded items.

Dr. Coon presented the summary of the budget items to be funded to the Council and asked for their feedback to him no later than October 19, 2007.

College Council Meeting Minutes October 8, 2007 Page 4

X. Standing Committee Report Steven Mentor, chair, College Technology Committee, reported to the Council on the CTC goals for the coming year and how the focus of the committee has moved away from a place to get technology dollars to one that recommends technology resources and its uses campus wide. Topics to include: SPAM, campus email, student email, VOIP, Datatel.

XI. Adjourn: The meeting was adjourned at 3:30 p.m.

Ev_pres_CollegeCouncil07-08/2007_10_8 minutes Approved 11/26/07 Evergreen Valley College College Council Minutes October 22, 2007

Present: Yesenia Madrigal, Perla Garcia, Marlana Kirkham, Frank Espinoza, Henry Gee, Elaine Ortiz Kristich, Lynette Apen, Alexis Montevirgen, Sally Chumbley, Adrienne Burns, Jan Thomisaka, Kuni Hay, Angelina Duarte, Jack Mahrt

Absent: David Wain Coon, John Thompson

I. Call to Order: The meeting was called to order by Chair Elaine Ortiz Kristich.

II. Approval of Agenda a. Additions b. Items to be deferred – n/a c. Adoption of Agenda: It was moved and seconded to approve the agenda for October 22, 2007. Motion carried.

III. Approval of Minutes: It was moved and seconded to approve the October 8, 2007 minutes. Motion carried.

IV. Public Comments

V. Recognition/Announcements a. Child Development Center United Nations Parade b. 1st Thursday All College Meeting, November 1, 3:00-4:00pm c. Dia De Los Muertos, November 2, 6:00pm d. Associated Students Activities for Halloween – see website

VI. Action Items a. Faculty Hiring Kuni Hay gave a recap of the 07/08 faculty hiring process which was data driven and aligned with the College’s CTA’s. Henry Gee outlined the process that took place in the Academic Senate. Since the accounting discipline does not have a full-time faculty member, only adjunct faculty, Frank Espinoza stated he would like to see the accounting position considered as part of the 8 positions hired.

It was moved and seconded to forward to the College President the recommendation from the Academic Senate and the Deans/Vice Presidents Team as outlined in the email of 10/29/07. Motion carried. 9 Ayes; 1 No

b. VP Administrative Services VP Duarte and Jack Mahrt gave a brief overview of the position. Several questions were raised: Since the position recommended is a VP rather than a Director position, does the position description reflect an increase in expertise and responsibility? What are the pros/cons of a BA degree versus a Master’s degree “BA degree in relate field” - What are the related fields? Is the position a Classified Management or Certificated Management unit position? With only a BA, will the College be able to attract someone with the degree of experience and decision making ability needed at a Vice President’s level?

It was moved and seconded to defer action on this item until more information is provided. Motion carried. 7 Ayes; 2 Noes; 1 Abstention

VII. Reports Standing Committee Chairs and Membership Chair Ortiz Kristich met with several committee chairs to review the duties and responsibilities of a standing committee chair.

College Council Subcommittee on Reassigned Time The subcommittee reviewed the role and responsibility of a standing committee chair and is reviewing job descriptions, if available. The subcommittee will meet again in November.

VIII. Information Items a. Institutional Effectiveness Committee (IEC) The first meeting of the Institutional Effectiveness Committee is November 5, 3:30pm, in the President’s Conference Room. The IEC is charged with assuring that college planning is responsive to the College vision, values, mission, community and students. The IEC is composed of three subcommittees: Accreditation, Program Review and Educational Master Plan.

b. November 13 Non Instructional Day Since November 13 is a non-instructional day, computer skills training workshops are planned in the morning for classified staff, followed by a lunch at noon.

The @One Program, Campus Technology Support Services and the ETC Computer Lab staff were thanked for their help and support in making these workshops possible.

IX. Discussion Items a. Smoking Recommendation The discussion of smoking/non smoking on campus raised several questions: What is the current district policy? Completely ban smoking on campus or have designated areas? ex., smoking huts What would the smoking huts look like? What accommodations would be made for them on campus? Locations? Has this issue been recently discussed by the Facilities/Safety Committee? More signage is needed How would non smoking be enforced? By whom? How would the 25’ from doorways be identified?

Since there were no conclusions drawn from the discussion, it was decided to bring the item back for additional discussion at the next meeting.

b. Marketing Strategy Follow Up Alka Joshi, Interim Director of Marketing and Community Relations, gave a follow up report to the presentation made at the October 4 “First Thursday” college wide meeting. The idea behind developing the branding strategy was to give consistency of message and appearance of College materials. The process used in developing branding strategy and materials included: Discussion with executive team Formation of a Marketing Council that included administrators, faculty, staff and students Presentations to groups on campus October 4 all college meeting presentation Examples displayed in President’s Office for 2 weeks to solicit feedback and comments October 22 report to College Council Ongoing review of data and strategies

Frank Espinoza stated that he did not feel people were fully engaged in the process and there needed to be an attempt made for a more inclusive process. He would have liked to see a couple of proposals before a final decision was made.

The Marketing Department’s website is now available on the College’s new redesigned website. The marketing website includes the style guide and templates; brand strategy information; press release request form; Inflight issues.

X. Standing Committee Reports - no reports given

Meeting adjourned 4:00pm. Next meeting November 26, 2007, 2:30pm

Ev_Pres_CollegeCouncil_2007-08/2007_10_22 minutes

Evergreen Valley College College Council Meeting Minutes November 26, 2007

Present: Yesenia Madrigal, Perla Garcia, Serena Choi, Marlana Kirkham, Jan Tomisaka, Frank Espinoza, Elaine Ortiz Kristich, Henry Gee, Lynette Apen, Alexis Montevirgen, Sally Chumbley, Adrienne Burns, David Wain Coon, Kuni Hay, Angelina Duarte

Absent: John Thompson

Guest: Christine Ibia

I. Call to Order: The meeting was called to order by Chair Elaine Ortiz Kristich.

II. Approval of Agenda a. Additions: VII.c. Update VP Administrative Services b. Items deferred: c. Adoption of Agenda: It was moved and seconded to approve the agenda for November 26, 2007.

III. Approval of Minutes: It was moved and seconded to approve the meeting minutes for October 22, 2007.

IV. Public Comments

V. Recognition/Announcements World AIDS Day Presentation, November 27, 12:30pm, Gullo II President’s Speaker Series: Congresswoman Zoe Lofgren, November 28, 10:45 am, Montgomery Hall St. Andrew’s Day Celebration, November 28, 11:30am-1:30pm SJECCD, De Anza/Foothill District and the West Valley/Mission District, Proposition 92 reception, 5:00-7:00pm With Datatel Release 18 registration appeared to be working well without any problems. VPs Hay and Duarte, Alka Joshi, Lisa Kalenda and other staff members were recognized for the amount of work that went into revamping the spring semester Schedule of Classes. The group of performers and cultural greeters for the CCLC Convention were recognized for their participation. Serena Choi was introduced as the third Associated Students representative to the Council. College Council Minutes November 26, 2007 Page 2

VI. Action Items – no items

VII. Reports

a. Standing Committee Chairs and Membership Elaine Ortiz Kristich reported that membership lists for the standing committees will be sent to the campus community via email for staff members to verify their participation on committees.

b. Faculty Hiring Update The approved list of faculty hires for the 2008-09 academic year was distributed. The positions will first be advertised in house for academic transfer opportunities for faculty currently in the district and then advertised to the public.

c. VP Administrative Services Update The Board of Trustees approved the position of Vice President of Administrative Services for both EVC and SJCC with the minimum education qualification of a Bachelor’s degree and a Master’s degree preferred.

VIII. Information Items a. Institutional Effectiveness Committee The committee had its first meeting and is working on a position description for the committee chair along with position descriptions for the three subcommittee chairs.

b. Academic Affairs Policies, Chapter 4 Board Policies, at the District level, and administrative procedures, which support Board Policy at the campus level, are currently being revised. Chapters 1, 2 and 3 are complete; Chapter 4 will appear on the November 13 Board agenda as an information item and on the December 10 agenda as an action item. The remaining chapters, Student Services (Chapter 5), Administrative Services (Chapter 6) and Human Resources (Chapter 7) have not been completed.

c. Capital Projects/Bond Funds At a special board meeting on November 11, 2007 the Board took action to support the allocation of bond dollars. A cumulative project summary was distributed by Dr. Coon. Further discussion of the bond projects will be done spring semester. College Council Minutes November 26, 2007 Page 3

d. 2007-08 Instructional Equipment VP Kuni Hay reviewed the instructional equipment allocation process, gave a recap of the 2006-07 and 2007-08 funding, and shared recommended funding priorities from the divisions. This item will appear on the December 10 agenda for action.

e. CalWomen Tech Project This grant is to increase women’s participation in programs and fields that are male dominant, such as the automotive. Due to the grant deadline, there was not an opportunity for the grant to come to College Council. However, constituent representatives did have an opportunity to review the grant and sign off.

IX. Discussion Items a. Smoking on Campus New signage has gone up on campus in English and Spanish. Yesenia Madrigal reported that SJCC is probably not going to a non-smoking campus, but will most likely designate areas for smoking. This topic will appear on a future agenda for further discussion.

b. Basic Skills Initiative The Basic Skills Initiative is a state-wide initiative to address student success. Administrators, faculty and staff from Academic Affairs and Student Affairs are working together to develop plans to enhance student success and retention in the areas of basic skills, ESL, English and math. Staff development is also a component that will be addressed with this project.

X. Standing Committee Reports – no reports

XI. Adjourn The meeting was adjourned at 3:30pm.

Next meeting: December 10, 2007, 2:30 – 4:30 pm

Evergreen Valley College College Council Agenda

December 10, 2007 2:30 – 3:30 PM Gullo II – Conference Room

I. Call to Order

II. Adoption of Agenda a. Addition/deletions/corrections b. Items to be deferred c. Adoption of agenda

III. Approval of Minutes – November 26, 2007

IV. Public Comments – Limited to 3 minutes, there is no action, or extended discussion of any item not on the agenda.

V. Recognition/Announcements

VI. Action Item a. 2007-08 Instructional Equipment Recommendation

VII. Reports (5 minutes each) a. Standing Committee Chairs & membership – Elaine Ortiz Kristich

VIII. Information Items a. Modernization Project Update – David Wain Coon b. Emergency Response Training Update – David Wain Coon

IX. Discussion Items a. Capital Projects b. College Council Subcommittee Reassigned Time Assessment and Recommendation – Elaine Ortiz Kristich

X. Standing Committee (Two minutes per Chair reserved for brief updates) All College Curriculum – Eric Narveson Archives – Eric Narveson Budget – Sally Chumbley CTC – Steven Mentor Facilities/Safety – David Ames Institutional Effectiveness – Retention/Matriculation –Angelina Duarte Staff Development: Henry Gee (interim) All chairs have confirmed their services for 07/08 academic year

XI. Adjourn

Voting Members Associated Students: Yesenia Madrigal, Perla Garcia, Serena Choi Classified: Marlana Kirkham, Jan Tomisaka, John Thompson Faculty: Frank Espinoza, Henry Gee, Elaine Ortiz-Kristch Management: Lynette Apen, Alexis Montevirgen, Sally Chumbley Diversity Action Council Rep.: Adrienne Burns Non Voting/Ex Officio Members David Wain Coon, Kuni Hay, Angelina Duarte, Jack Mahrt

Ev_pres/College council07-08/mtg 2007_12_10

Evergreen Valley College College Council Agenda

February 11, 2008 2:30 – 4:00 PM Gullo II – Conference Room

I. Call to Order

II. Adoption of Agenda a. Addition/deletions/corrections b. Items to be deferred c. Adoption of agenda

III. Approval of Minutes – December 10, 2007

IV. Public Comments – Limited to 3 minutes, there is no action, or extended discussion of any item not on the agenda.

V. Recognition/Announcements

VI. Action Item

VII. Reports (5 minutes each) a. Standing Committee Chairs & membership – Elaine Ortiz Kristich

VIII. Information Items a. IEC Update – David Wain Coon b. Hiring Update – David Wain Coon c. Project Planning Team – PE & Cedro – David Wain Coon d. Shared Governance Revisions – Elaine Ortiz Kristich

IX. Discussion Items a. Capital Projects b. Response to Reassigned Time Recommendation – David Wain Coon c. Spring PPD – April 4

X. Standing Committee (Two minutes per Chair reserved for brief updates) All College Curriculum – Eric Narveson Archives – Eric Narveson Budget – Sally Chumbley CTC – Steven Mentor Facilities/Safety – David Ames Institutional Effectiveness – Retention/Matriculation –Angelina Duarte Staff Development: Henry Gee (interim) All chairs have confirmed their services for 07/08 academic year

XI. Adjourn

Voting Members Associated Students: Perla Garcia, Serena Choi, (1) vacant Classified: Marlana Kirkham, Jan Tomisaka, John Thompson Faculty: Frank Espinoza, Henry Gee, Elaine Ortiz-Kristch Management: Lynette Apen, Alexis Montevirgen, Sally Chumbley Diversity Action Council Rep.: Adrienne Burns Non Voting/Ex Officio Members David Wain Coon, Kuni Hay, Angelina Duarte, Jack Mahrt

Ev_pres/College council07-08/mtg 2008_2_11

Evergreen Valley College College Council Agenda

February 25, 2008 2:30 – 4:30 PM Gullo II – Conference Room

I. Call to Order

II. Adoption of Agenda a. Addition/deletions/corrections b. Items to be deferred c. Adoption of agenda

III. Approval of Minutes – February 11, 2008

IV. Public Comments – Limited to 3 minutes, there is no action, or extended discussion of any item not on the agenda.

V. Recognition/Announcements

VI. Action Item a. IEC Charge, Subcommittee Charges and Chairpersons Duties b. Shared Governance Revisions – Elaine Ortiz Kristich

VII. Reports (5 minutes each) a. Appointments to Standing Committees - Flowcharts – Elaine Ortiz Kristich

VIII. Information Items a. Matriculation Update – Angelina Duarte b. Expansion of Campus Parking Areas & Solar Energy Program – David Ames

IX. Discussion Items a. Spring PPD Workshop – April 4 – Elaine Ortiz Kristich b. Learning Resource Center and Tutoring Program Recommendation – Keith Aytch

X. Standing Committee (Two minutes per Chair reserved for brief updates) All College Curriculum – Eric Narveson Archives – Eric Narveson Budget – Sally Chumbley CTC – Steven Mentor Facilities/Safety – David Ames Institutional Effectiveness – Retention/Matriculation –Angelina Duarte Staff Development: All chairs have confirmed their services for 07/08 academic year

XI. Adjourn

Voting Members Associated Students: Perla Garcia, Serena Choi, Lizette Flores Classified: Marlana Kirkham, Jan Tomisaka, John Thompson Faculty: Frank Espinoza, Henry Gee, Elaine Ortiz-Kristch Management: Lynette Apen, Alexis Montevirgen, Sally Chumbley Diversity Action Council Rep.: Adrienne Burns Non Voting/Ex Officio Members David Wain Coon, Kuni Hay, Angelina Duarte, Jack Mahrt

Ev_pres/College council07-08/mtg 2008_2_25

Evergreen Valley College College Council Agenda

March 10, 2008 2:30 – 4:30 PM Gullo II – Conference Room

I. Call to Order

II. Adoption of Agenda a. Addition/deletions/corrections b. Items to be deferred c. Adoption of agenda

III. Approval of Minutes – February 25, 2008

IV. Public Comments – Limited to 3 minutes, there is no action, or extended discussion of any item not on the agenda.

V. Recognition/Announcements

VI. Action Item a. Standing Committee Chair Role

VII. Reports (5 minutes each) a. Expansion of Campus Parking Areas & Solar Energy Program – David Ames and/or David Wain Coon b. Spring PPD – David Wain Coon c. Reassigned Time Recommendation – David Wain Coon

VIII. Information Items

IX. Discussion Items a. Computer and Network Use Policy and Procedure b. Discrimination Complaint Procedures

X. Standing Committee (Two minutes per Chair reserved for brief updates) All College Curriculum – Eric Narveson Archives – Eric Narveson Budget – Sally Chumbley CTC – Steven Mentor Facilities/Safety – David Ames Institutional Effectiveness – Retention/Matriculation –Angelina Duarte Staff Development: Nasreen Rahim All chairs have confirmed their services for 07/08 academic year

XI. Adjourn

Voting Members Associated Students: Serena Choi, Lizette Flores, vacant (1) Classified: Marlana Kirkham, Jan Tomisaka, John Thompson Faculty: Frank Espinoza, Henry Gee, Elaine Ortiz-Kristch Management: Lynette Apen, Alexis Montevirgen, Sally Chumbley Diversity Action Council Rep.: Adrienne Burns Non Voting/Ex Officio Members David Wain Coon, Kuni Hay, Angelina Duarte, Jack Mahrt

Ev_pres/College council07-08/mtg 2008_3_10

Evergreen Valley College College Council Agenda

April 14, 2008 2:30 – 4:30 PM Gullo II – Conference Room

I. Call to Order

II. Adoption of Agenda a. Addition/deletions/corrections b. Items to be deferred c. Adoption of agenda

III. Approval of Minutes – March 10, 2008

IV. Public Comments – Limited to 3 minutes, there is no action, or extended discussion of any item not on the agenda.

V. Recognition/Announcements

VI. Action Item a. Learning Resource Center and Tutoring Program Proposal

VII. Reports (5 minutes each)

VIII. Information Items a. EVC President reports/updates – David Wain Coon

IX. Discussion Items a. Enrollment Services Reorganization b. Facilities/Safety Recommendation: Reserve 2-4 parking spaces per semester for identified DSP students with severe illnesses

X. Standing Committee (Two minutes per Chair reserved for brief updates) All College Curriculum – Eric Narveson Archives – Eric Narveson Budget – Sally Chumbley CTC – Steven Mentor Facilities/Safety – David Ames Institutional Effectiveness – RJ Ruppenthal Retention/Matriculation –Angelina Duarte Staff Development: Nasreen Rahim All chairs have confirmed their services for 07/08 academic year

XI. Adjourn

Voting Members Associated Students: Serena Choi, Lizette Flores, Mark Narvarro Classified: Marlana Kirkham, Jan Tomisaka, John Thompson Faculty: Frank Espinoza, Henry Gee, Elaine Ortiz-Kristch Management: Lynette Apen, Alexis Montevirgen, Sally Chumbley Diversity Action Council Rep.: Adrienne Burns Non Voting/Ex Officio Members David Wain Coon, Kuni Hay, Angelina Duarte, Jack Mahrt

Ev_pres/College council07-08/mtg 2008_4_14

Evergreen Valley College College Council Agenda

April 28, 2008 2:30 – 3:30 PM Gullo II – Conference Room

I. Call to Order

II. Adoption of Agenda a. Addition/deletions/corrections b. Items to be deferred c. Adoption of agenda

III. Approval of Minutes – April 14, 2008

IV. Public Comments – Limited to 3 minutes, there is no action, or extended discussion of any item not on the agenda.

V. Recognition/Announcements

VI. Action Item a. Enrollment Services Reorganization

VII. Reports (5 minutes each) a. Budget/Annual Report – Sally Chumbley b. CTC/Annual Report – Steven Mentor

VIII. Information Items a. EVC Faculty Internship Proposal – Elaine Ortiz Kristich

IX. Discussion Items

X. Standing Committee (Two minutes per Chair reserved for brief updates) All College Curriculum – Eric Narveson Archives – Eric Narveson Budget – Sally Chumbley CTC – Steven Mentor Facilities/Safety – David Ames Institutional Effectiveness – RJ Ruppenthal Retention/Matriculation –Angelina Duarte Staff Development: Nasreen Rahim All chairs have confirmed their services for 07/08 academic year

XI. Adjourn

Voting Members Associated Students: Serena Choi, Lizette Flores, Christopher Joseph Classified: Marlana Kirkham, Jan Tomisaka, John Thompson Faculty: Frank Espinoza, Henry Gee, Elaine Ortiz-Kristch Management: Lynette Apen, Alexis Montevirgen, Sally Chumbley Diversity Action Council Rep.: Adrienne Burns Non Voting/Ex Officio Members David Wain Coon, Kuni Hay, Angelina Duarte, Jack Mahrt

Ev_pres/College council07-08/mtg 2008_4_28

Evergreen Valley College College Council Meeting Minutes May 12, 2008

Present: Serena Choi, Jan Tomisaka, John Thompson, Frank Espinoza, Henry Gee, Elaine Ortiz-Kristich, Lynette Apen, Sally Chumbley, Adrienne Burns, David Wain Coon, Kuni Hay, Angelina Duarte, Yulian Ligioso

Absent: Lizette Flores, Mark Narvarro, Marlana Kirkham, Alexis Montevirgen

Guests: Nasreen Rahim, Jonathan King, Keith Aytch, Lessie James, Bill Campbell, Mark Gonzales, Steven Mentor

I. Call to Order: The meeting was called to order by Chair Ortiz-Kristich.

II. Adoption of Agenda It was moved and seconded to adopt the agenda for May 12, 2008. Motion carried.

III. Approval of Minutes It was moved and seconded to approve the minutes for April 14, 2008 and April 28, 2008. Motion carried.

IV. Public Comments Serena Choi expressed concern that pay phones were being taken out of the campus and that not all students have cell phones. Yulian Ligioso stated that he will work with the Associated Students and the vendor to address this issue.

V. Recognition/Announcements The following groups/committees were recognized for hosting May events: Asian Pacific Islander Club for the Luau and San Jose Taiko; Desi Club for the Fashion Show; Enlace Convocation; Scholarship Award Ceremony. The Employee Recognition Event is scheduled for May 15.

VI. Action Items a. Facilities & Safety Recommendation – DSP Student Parking Deferred to Fall 2008

b. College Council Chair Deferred to Fall 2008

VII. Reports a. CTC/Annual Report Steven Mentor, chair of the Campus Technology Committee, reported on the committee’s activities for the 2007-08 academic year. Included in their annual report was a list of the committee’s recommendations. College Council Meeting Minutes May 12, 2008 Page 2

b. Staff Development Nasreen Rahim, chair of the Staff Development Committee, reported on the Committee’s activities for 2007-08. The committee is in the process of planning the PDD agenda for August 28 and 29.

c. Retention/Matriculation Angelina Duarte reported: The Retention/Matriculation Committee’s name changed to Matriculation and Student Success Committee. Site visit and review for categorical funded programs scheduled for November 2008. The faculty reassigned time position to chair the committee and prepare for the site visit will be a .5 FTE for 2008-09. Upgraded the classified support position for matriculation from a Staff Assistant to a Program Specialist to give increased support to the chair. ESL and math content validation to be completed this summer.

d. President’s Update – Hiring Dr. Coon reported that hiring of faculty and administrators is progressing with the hope of having hiring completed by the end of May.

VIII. Information Items a. Committee Chairs Both college presidents met with Chancellor Perez regarding reassigned time for faculty to chair committees. The Chancellor believed it is the overall professional responsibility of a faculty’s commitment to sit on college committees. Dr. Coon will be reevaluating faculty reassigned time for the standing committees and report back to the council.

IX. Discussion Items a. New Vocational Program Development Dean Jonathan King distributed an Executive Summary outlining the criteria and process used by the college to determine programs for vocational program development. The five programs being recommended for development were Legal Interpreter Program, Certified Nursing Assistant Program, Emergency Preparedness/Homeland Security Program, Dietetic Technician Program, and Biomedical Equipment Technician Program. These programs have the support of the respective deans and key faculty members.

b. Oral History Proposal Lessie James, a community activist and on behalf of the J.E.W.L. Institute, and Interim Dean Keith Aytch, presented a proposal for an Oral History Institute housed and operated from Evergreen Valley College. The project would be funded by the J.E.W.L. Institute, a non-profit association, whose mission it is to increase the knowledge of African American history. The college is asked to College Council Meeting Minutes May 12, 2008 Page 3

provide operational space, space for lectures and activities, equipment for events, and parking. An advisory committee made up of EVC faculty in Social Sciences disciplines, Language Arts, Service Learning, the Library and the Archives Committee has been identified.

c. Athletic Program Development Recommendation and Facility Renovation Interim Dean Mark Gonzales and Interim Athletic Director Bill Campbell presented a proposal for Athletic Program Development that included athletic team expansion for men’s and women’s sports and a PE facilities renovation project.

X. Standing Committees – see Reports

XI. Adjournment Meeting adjourned at 4:20pm.