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Master Facilities Plan

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Master Facilities Plan Z:ORD/MASTERZ:ORD/MASTER PLAN (12/07) Table of Contents I. Introduction ..............................................................1 i. The Plan Itself ii. Key Factors Affecting Future Facility Decisions II. Planning Criteria ........................................................4 i. Economics ii. Quality iii. Site Selection iv. Design and Planning Considerations v. Sustainability vi. Determining Facility Priorities vii. Balance and Equity III. Procedures and Responsibilities ..................................9 i. The Facilities Planning Committee ii. Community Investment Program iii. The Site Acquisition Process iv. Design and Construction IV. Appendices ............................................................. 15 i. Appendix A: Functional Area Plans ii. Appendix B: City of Plano Facilities Map iii. Appendix C: Future Space Requirements iv. Appendix D: Project Prioritization Matrix Z:ORD/MASTER PLAN (12/07) City of Plano, Texas Master Facilities Plan Introduction The Master Facilities Plan establishes a process for the coordinated development and use of the City’s facilities with a focus on meeting citywide goals as established in the City Council’s Strategic Plan and the City of Plano Comprehensive Plan. The Public Facilities and Services Element of the Comprehensive Plan establishes the need for a Master Facilities Plan which emphasizes a long-range approach to facilities planning while integrating ongoing coordination between the various functional areas of the City into the decision making process. The Plan is intended to be used as a guide for coordinated actions rather than as a rigid definition of cost and scope. The use and value of the Plan is to be a tool for envisioning the “big picture” of the City’s future and to therefore, enable the most appropriate conclusions and results for the City’s citizens. For the purposes of this document, the definition of “facilities” is: “Any structures or properties owned, leased, or maintained by the City of Plano, exclusive of the infrastructure as defined in the City of Plano’s Comprehensive Plan.” The Comprehensive Plan defines “infrastructure” as: “Permanently installed facilities, generally placed underground or at-grade, which form the basis for the provision of City services. Typically included are thoroughfares, bridges, water and sanitary sewer lines, drainage channels and storm sewers.” The term “facilities”, as it applies to this document, constitutes land and structures which accommodate the provision of City services. These facilities may be City-owned, leased or shared with other public entities such as the Plano Independent School District (PISD). In any event, they make it possible for those who live and work in Plano to receive both routine and special City services. Based on the above definitions, “facilities” include but are not limited to: 1. Administrative Offices 2. Service Centers/Storage Yards 3. Parks 4. Athletic Fields 5. Recreation Buildings 6. Libraries 7. Fire Stations 8. Civic Centers Z:ORD/MASTER PLAN (12/07) - 1 - 9. Senior Centers 10. Indoor/Outdoor Swimming Pools 11. Solid Waste Transfer Centers 12. Recycling Operations 13. Police Stations 14. Police Substations 15. Police Assembly Points 16. Water Storage/Distribution Operations 17. Wastewater Disposal Operations The Plan Itself The original Master Facilities Plan was written more than a decade ago as a part of the City’s effort to keep pace with growth and maintain a high level of service delivery. The group responsible for the creation and maintenance of this document is the Facilities Planning Committee (FPC). This group is also charged with evaluating and making recommendations to management about facilities needs. The group includes representatives from the key departments and divisions responsible for the facilities listed above. The responsibilities of this group are detailed later in this report. Prior to the development of the Master Facilities Plan, each department prepared individual facility plans and the principal tool for coordination was the Community Investment Program (CIP) budget. However, this budget-oriented process was unable to account for the various non-fiscal factors that are critical to facilities planning. The Master Facilities Plan was created to coordinate the development and use of City facilities. As the primary funding mechanism, the CIP is critical to implementing the Master Facilities Plan. The CIP should generally reflect the priorities established in the Master Facilities Plan. Since the original document was published in 1994, a slowing of the City’s growth, ongoing demographic changes and regional growth have made it an appropriate time to review the provision and use of City facilities. This update builds on the original document. Because it is impossible to predict the exact impacts and service needs these changes will generate, this document is primarily focused on establishing a methodology for making decisions on the location, timing, and relationship between various facilities and ensuring these decisions remain consistent with City wide goals and objectives. The Master Facilities Plan is a critical part of an ongoing planning process undertaken by the FPC. Z:ORD/MASTER PLAN (12/07) - 2 - Key Factors Affecting Future Facility Decisions When making decisions about the provision of City facilities it is essential to take a comprehensive and long-term approach. This will help the City to ensure that its facilities have lasting viability and will continue to serve residents well into the future. There are a number of factors that affect the needs of the City over time, among them the impact of population growth (or lack thereof), changing population demographics, trends in local and regional growth, and changing income levels. As the City of Plano evolves from a rapidly growing outer-ring suburb to a more mature inner-ring city, new challenges must be addressed. Specifically, Plano’s rate of population growth has slowed down markedly since the 1980s and 1990s when it reached rates of more than 70% a decade. Plano has a limited amount of undeveloped land – especially residential, of which more than 97% has been developed. Plano was very proactive in providing infrastructure and facilities to meet the needs of a rapidly growing population. Today, some of these facilities are showing signs of age. Also, as the growth slows, tax revenues will tend to level off. In many cases it will be necessary to be more flexible and to do more with less. The City’s population is also growing older and more diverse. These changes translate into different requirements for existing City facilities; it may also mean that facilities are needed in different locations than they were before. Technological changes are impacting the way the City conducts business and, therefore, its facility needs. Finally, on both the national and local level, energy and the environment are growing concerns. The City recently created a Department of Sustainability and Environmental Services to oversee these efforts. The challenge is to ensure that in providing City facilities, the City of Plano continues to meet the needs of its residents. In response to these changes, the Master Facilities Plan now includes criteria which emphasize the adaptive reuse of existing facilities, sharing of compatible facilities and the integration of environmental protection, energy efficiency and environmental and economic sustainability into the overall planning process. Z:ORD/MASTER PLAN (12/07) - 3 - Planning Criteria The Facilities Master Plan is based upon, and is intended to be consistent with, a series of guiding principles stated below as planning criteria. The criteria outline a structure of goals, limitations, and philosophies which frame and direct the facilities planning process. The criteria are also used to examine alternative approaches to meeting facilities needs in order to identify optimum strategies for the City. Like other components of the plan, these criteria should be periodically reviewed and updated so that the plan reflects the current priorities of the City. 1. Economics a. Proposals for the development of City facilities should address the objectives of the Comprehensive Plan, the Master Facilities Plan, and the most recent City Council Strategic Plan. b. The City intends to fund facilities needs in a manner that is fiscally responsible and consistent with the budgetary priorities established by the City Council. c. The City will take a long-term view of capital, operating and maintenance expenditures for facilities. d. All viable options should be considered when determining the manner in which a facility will be established. Is there a permanent or temporary need for the services conducted within the facility? Are there existing vacant or under-productive public or private facilities that could serve the intended purpose? Would it be more cost effective to lease a facility, especially when the need is known to be short-term? 2. Quality a. The City seeks to develop and maintain facilities for the long term; materials, systems, and other considerations should be chosen for maximum durability and effectiveness. b. As the City ages, so do City facilities. City facilities should be maintained, and when appropriate be redeveloped to ensure they meet the needs of Plano’s residents. c. City facilities frequently serve as prominent community landmarks. As such, they should be viewed as an opportunity to set a positive example for the design and development of properties throughout
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