Agenda Park Board City Of Edina, Minnesota City Hall Council Chambers 4801 W. 50th St. Tuesday, September 13, 2016 7:00 PM I. Call To Order II. Roll Call III. Approval Of Meeting Agenda IV. Approval Of Meeting Minutes A. Minutes: Park Board, August 8, 2016 V. Community Comment During "Community Comment," the Board/Commission will invite residents to share relevant issues or concerns. Individuals must limit their comments to three minutes. The Chair may limit the number of speakers on the same issue in the interest of time and topic. Generally speaking, items that are elsewhere on tonight's agenda may not be addressed during Community Comment. Individuals should not expect the Chair or Board/Commission Members to respond to their comments tonight. Instead, the Board/Commission might refer the matter to sta for consideration at a future meeting. VI. Reports/Recommendations A. 2016 Work Plan Update B. Edina Baseball Association Brick Campaign C. 2017 Park Board Work Plan VII. Correspondence And Petitions A. Correspondence and City Council Updates VIII. Chair And Member Comments IX. Sta Comments X. Adjournment The City of Edina wants all residents to be comfortable being part of the public process. If you need assistance in the way of hearing ampli cation, an interpreter, large-print documents or something else, please call 952-927-8861 72 hours in advance of the meeting. CITY OF EDINA 4801 West 50th Street Edina, MN 55424 www.edinamn.gov
Date: September 13, 2016 Agenda Item #: IV.A.
To: Park Board Item Type: Minutes From: Ann Kattreh, Parks & Recreation Director Item Activity: Subject: Minutes: Park Board, August 8, 2016 Action
ACTION REQUESTED:
INTRODUCTION:
ATTACHMENTS:
Descr ipt ion
Park Board, Aug. 8 Tour and Retreat Minutes Park Board, Aug. 8 Meeting Minutes Draft Minutes ☒ Approved Minutes ☐ Approved Date: Click here to enter a date.
Minutes City Of Edina, Minnesota Park Board Tour and Retreat Braemar Golf Course August 8, 2016
I. Call To Order Chair McCormick called the meeting to order at 5:08 p.m.
II. Roll Call Answering roll call were Chair McCormick, Members Dahlien, McAwley, Meyer, Miller, Strother and Student Members Crist and Lohani. Staff present: Park Board Staff Liaison Ann Kattreh, Assistant Parks & Recreation Director Susan Faus, Administrative Support Specialist Janet Canton and Recreation Supervisor Eric Boettcher.
Member Gieseke arrived at 5:10 p.m.
III. Approval Of Meeting Agenda None
IV. Approval Of Meeting Minutes None
V. Community Comment None
VI. Reports/Recommendations A. Tour – Proposed Winter Recreation Site at Braemar Park The Park Board took golf carts and toured the area at Braemar Golf Course where the proposed winter recreation site would be located.
B. Dinner and Activity The Park Board had dinner and then played bean bag game
VII. Correspondence And Petitions None
VIII. Chair And Member Comments None
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IX. Staff Comments None
X. Adjournment Motion made by Dahlien to adjourn the Aug. 8, 2016 tour and retreat at 6:36 p.m. Motion seconded by McAwley. Motion carried.
Draft Minutes ☒ Approved Minutes ☐ Approved Date: Click here to enter a date.
Minutes City Of Edina, Minnesota Park Board Braemar Golf Course August 8, 2016
I. Call To Order Chair McCormick called the meeting to order at 6:41 p.m.
II. Roll Call Answering roll call were Chair McCormick, Members Dahlien, Gieseke, McAwley, Meyer, Miller, Strother and Student Members Lohani and Crist. Absent Members: Good and Nelson Staff present: Park Board Staff Liaison Ann Kattreh, Assistant Parks & Recreation Director Susan Faus, Administrative Support Specialist Janet Canton and Recreation Supervisor Eric Boettcher,
III. Approval Of Meeting Agenda Motion made by Strother to approve the meeting agenda. Motion seconded by Dahlien. Motion carried.
IV. Approval Of Meeting Minutes Motion made by Miller to approve the July 12, 2016 minutes. Motion seconded by McAwley. Motion carried.
V. Community Comment Cathy Johnston, Hyde Park Circle, indicated she would like to see the flowers put back in along Braemar Golf Course on Gleason Road by the sign. She does not like the native restoration that is currently there.
VI. Reports/Recommendations A. Weber Park Playground Replacement Recreation Supervisor Eric Boettcher presented the proposed Weber Park playground replacement. Park Board members asked questions.
Motion made by Miller to approve the design of the Weber Park playground and to recommend to the City Council its purchase and installation and related ADA improvements by Northland Recreation. Motion seconded by Strother.
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Motion carried.
B. Braemar Winter Recreation Proposal and Feasibility Study Presentation Staff Liaison Kattreh presented the Park Board with a draft of the feasibility study. Staff Liaison Kattreh went through the production schedule, key milestones and explained how they got to where they currently are with the feasibility study. She also went through the preliminary market analysis financial model budgeting and the tax impact noting they are preliminary estimates only.
Paul Pasco and Mike Horn, both from SEH, went through a power point presentation of what is being proposed for the Braemar Park winter recreation area. They went through the details of the following: • Nordic ski trail alignment design • Machine-made snow and natural snow • Proposed tubing area • Fat tire mountain biking (which included non-winter and single track) area • LED lighting • Traffic impact • Opinion of cost • Reasons why they would like to open during 2017 (simultaneously with the golf course construction)
Park Board members asked questions throughout the presentation.
Staff Liaison Kattreh asked each Park Board member for their comments and if they would like to recommend as proposed, do not recommend or recommend with modifications or changes. She explained the Park Board comments will be forwarded to the City Council for the Sept. 7 public hearing.
C. 2016 Park Board Work Plan Addition – Arden Park Natural Resources Master Plan Staff Liaison Kattreh explained to the Park Board how the Arden Park Natural Resources Master Plan came to be a project.
Members McAwley and Strother indicated they would like to participate in the natural resource planning process of Arden Park.
D. 2017 Park Board Work Plan Discussion
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Chair McCormick informed the Park Board they need to finalize the 2017 Park Board Work Plan at the September Park Board meeting. Chair McCormick went through the 2016 Work Plan items. The Park Board decided the following items will be carried over to the 2017 Work Plan: • Fred Richards Master Plan • Park Signage Replacement and Implementation • Pollinator Garden Expansion • Edina To Go App Roll Out (if needed)
Chair McCormick led a discussion of suggestions for the work plan items for 2017. Included in the discussion were items from the Strategic Plan for consideration. The following items are to be considered to add to the 2017 Park Board Work Plan:
• Marketing Initiative with City Communications Department • Arden Park Natural Resource Plan • Braemar Park Master Plan
Chair McCormick asked the Park Board to look over the items so that they can decide as a board what their top items are for the 2017 Park Board Work Plan at their Sept. 13 Park Board meeting.
VII. Correspondence And Petitions Chair McCormick acknowledged the Park Board’s receipt of various correspondences.
VIII. Chair And Member Comments • Chair McCormick thanked the Park Board for their comments; it was a difficult meeting • Chair McCormick thanked the Student Park Board members for their time on the board • Student Member Crist thanked the Park Board for the experience, it’s been great and she would recommend it to upcoming high schoolers • Student Member Lohani thanked the Park Board and noted he had a great time listening and participating
IX. Staff Comments • Staff Liaison Kattreh thanked the Park Board for their comments and Chair McCormick for managing a difficult meeting very well
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• Staff Liaison Kattreh informed the Park Board that last week was the grand opening of the Academy 9 and driving range and the feedback so far has been good • Staff Liaison Kattreh informed the Park Board that Annika Sorenstam was at Braemar Golf Course last week; she had a great message to share as well as signed autographed photos • Staff Liaison Kattreh handed out a brochure they are giving out to educate people on the native restoration they are doing in different naturalized areas; she added there is also some signage around the golf course as well • Staff Liaison Kattreh informed the Park Board that on Aug. 11 there will be a ribbon cutting at Creek Valley School Park for the new sun shelter and bench that were recently donated.
X. Adjournment Motion made by Dahlien to adjourn the Aug. 8, 2016 meeting at 9:45 p.m. Motion seconded by Miller. Motion carried.
CITY OF EDINA 4801 West 50th Street Edina, MN 55424 www.edinamn.gov
Date: September 13, 2016 Agenda Item #: VI.A.
To: Park Board Item Type: Report and Recommendation From: Ann Kattreh, Parks & Recreation Director Item Activity: Subject: 2016 Work Plan Update Discussion, Information
ACTION REQUESTED: Review and discuss the 2016 Park Board Work Plan.
INTRODUCTION: Chair McCormick will lead a discussion regarding the status of items on the Park Board's 2016 Work Plan. ATTACHMENTS:
Descr ipt ion
2016 Park Board Work Plan Updates Board/Commission: Park Board 2016 Annual Work Plan
Initiative 1 ☐☐☐ New Initiative Target Completion Budget Required Staff Support Required Liaison ☒☒☒ Continued Initiative Date Comments ☐☐☐ On-Going Initiative Inclusive Playground – Rosland Park December 2016 $250 ,000 Assistant Director – 80 Funds are part (Board will propose to develop an inclusive hours, Park Superintendent of the CIP. playground.) – 4 hours, Recreation Supervisor – 30 hours. Progress Report: Koren Nelson , Eileen McAwley Staff Lead - Susan Faus . Completed. Construction will begin on 9/19/16
Initiative 2 ☐☐☐ New Initiative Target Completion Budget Required Staff Support Required Liaison ☒☒☒ Continued Initiative Date Comments ☐☐☐ On-Going Initiative Fred Richards Park Master Plan October 2016 $75,000 Director – 160 hours , If p roject is Assistant Director – 160 pushed to hours, Administrative 2017 then this Support Specialists – 16 initiative can hours, Public Works Director be removed – 20 hours and added next year. Progress Report: Gerry Green, Greg Good , Eileen McAwley , Matt Dahlien , Michael Miller Staff Lead - Ann Kattreh . Consultant selection is underway. Master planning will begin in November/December.
Initiative 3 ☒☒☒ New Initiative Target Completion Budget Required Staff Support Required Liaison ☐☐☐ Continued Initiative Date Comments ☐☐☐ On-Going Initiative Park Signage Replacement Plan & Begin December 2016 $500,000 Director – 120 hours and Funds are Implementation Assistant Director – 120 from the Park (Board will propose plan to council for approval. If hours, Park Maintenance – Dedication approved, the board will implement plan. 40 hours fees. Progress Report: Koren Nelson , Julie Strother, Brenda McCormick, Dan Gieseke , Michael Miller Staff Lead – Susan Faus . Perspective design teams are being vetted by staff. Park Board members will be consulted shortly when information is gathered.
Approved by City Council on December 15, 2015
Initi ative 4 ☒☒☒ New Initiative Target Completion Budget Required Staff Support Required Liaison ☐☐☐ Continued Initiative Date Comments ☐☐☐ On-Going Initiative Grandview Facility Planning July 2016 $60,000 Director – 160 hours , (Grandview Task Force will provide Assistant Director – 120 recommendation to the Park Board, Park Board will hours, Art Center General provide recommendation to City Council.) Manager – 160 hours, Recreation Supervisors – 100 hours Progress Report: Completed. Koren Nelson – Staff Lead – Ann Kattreh
Initiative 5 ☒☒☒ New Initiative Target Completion Budget Required Staff Support Required Liaison ☐☐☐ Continued Initiative Date Comments ☐☐☐ On-Going Initiative Analysis of current programs and Cost Recovery December 2016 0 Assistant Director – 80 Expectations (CRE) for City recreational programs. hours, Recreation Supervisors – 120 hours Progress Report: Greg Good, Aanik Lohani , Michael Miller . Staff Lead – Susan Faus . Completed. Reviewed program classifications and made updates. Established program metrics to measure success. Provided CRE for core program areas.
Initiative 6 ☒☒☒ New Initiative Target Completion Budget Required Staff Support Required Liaison ☐☐☐ Continued Initiative Date Comments ☐☐☐ On-Going Initiative Recreation Programming and Facilities December 2016 0 Assistant Director – 80 Marketing and Communication Delivery hours, Recreation Review. Study utilization opportunities and Supervisors – 80 hours, implement Edina To Go App for Parks & Facility General Managers – Recreation. 20 hours, Communications Department Staff - ?? Progress Report: Julie Strother, Brenda McCormick , Matt Dahlien, Lauren Crist Staff Lead – Susan Faus. Staff have met and are working on implementing Edina To Go App for Parks & Recreation. Staff will set up meeting to present information to Park Board representatives in June/July.
Initia tive 7 ☒☒☒ New Initiative Target Completion Budget Required Staff Support Required Liaison ☐☐☐ Continued Initiative Date Comments
Approved by City Council on December 15, 2015
☐☐☐ On-Going Initiative Engage External Resources to Provide December 2016 0 Recreation Supervisors – 40 Environmental Programming hours Progress Report : Julie Stother, Dan Gieseke Staff Lead – Amanda Clarke. Staff worked with Tim Zimmerman and Luther Overholt to plant a variety of plants to attract pollinators at Pamela Park this summer. Currently, engaging Three Rivers Park District and Nine Mile Creek Watershed District to participate in upcoming special event and partnering with Three Rivers Park District on environmental programs. Amanda will be looking into grant opportunities through the Minnehaha Watershed District, as well as compiling a list of potential partners for future environmental programming opportunities.
Initiative 8 ☒☒☒ New Initiative Target Completion Budget Required Staff Support Required Liaison ☐☐☐ Continued Initiative Date Comments ☐☐☐ On-Going Initiative Pollinator Garden – Park Property or Partnership August 2016 $500 Recreation Supervisors – 40 with Edina Public Schools hours (Board will propose plan to establish a pollinator garden on City or School District Property. If approved by Council, they will implement.) Progress Report: Brenda McCormick Staff Lead – Amanda Clarke . Phase 1 completed March 2016. Programming will be added at Pamela Park to educate youth on pollinators and the importance. Staff is working on a partnership with Three Rivers Park District to offer another educational workshop for families. Phase 11 – Qualitative assessment of the program at the end of the summer. Phase 111 – Based on input determine if program should be expanded, continued or changed.
Initiative 9 ☒☒☒ New Initiative Target Completion Budget Required Staff Support Required Liaison ☐☐☐ Continued Initiative Date Comments ☐☐☐ On-Going Initiative Multi -year Playground Renovation Plan December 2016 0 Assistant Director – 40 hours, Public Works Director, Park Maintenance – 40 hours Progress Report: Julie Strother , Eileen McAwley , Matt Dahlien , Michael Miller Staff Lead – Susan Faus . This is a Q3 init iative. Will start in October.
Initiative 10 ☒☒☒ New Initiative Target Completion Budget Required Staff Support Required Liaison ☐☐☐ Continued Initiative Date Comments ☐☐☐ On-Going Initiative Collaborate with Energy and Environment December 2016 0 Recreation Supervisors – 20
Approved by City Council on December 15, 2015
Commission on providing a recommendation hours , Facility General regarding bottled water sales at City facilities. Managers – 20 hours REMOVED Progress Report: Park Board Members – REMOVED FROM WORK PLAN
Ongoing Responsibilities
Capital Improvement Plan Review; Fees and Charges Review; Election of Officers; Work Plans
Other Work Plan Ideas Considered for Current Year or Future Years Cooperative Agreement with School District for use, upgrade and maintenance of Creek Valley Park athletic fields and Cornelia School Park athletic fields.
Proposed Month for Joint Work Session : June
Council Comments: Work plans proposed by the Boards and Commissions were reviewed at the December 1 work session. The following changes/comments were made and are reflected on this work plan: • Keep Fred Richards initiative. • Remove initiative 8 - Fundraising – Friends of the Parks • Initiative 5 – changes as recommended by City Manager.
Approved by City Council on December 15, 2015
CITY OF EDINA 4801 West 50th Street Edina, MN 55424 www.edinamn.gov
Date: September 13, 2016 Agenda Item #: VI.B.
To: Park Board Item Type: Report and Recommendation From: Eric Boettcher, Recreation Supervisor Item Activity: Subject: Edina Baseball Association Brick Campaign Action
ACTION REQUESTED: Approve brick paver fundraising project for the Edina Baseball Association at Courtney Field.
INTRODUCTION: Please see attached staff report. ATTACHMENTS:
Descr ipt ion
Staff Report: Edina Baseball Association Brick Campaign at Courtney Fields Concession Building Brick Campaign Promotion Engraved Brick Example Wall Facing Field #1
September 13, 2016
Park Board
Eric Boettcher, Recreation Supervisor Jeff May, Edina Baseball Association
Edina Baseball Association Brick Campaign at Courtney Fields Concession Building
Information / Background: Edina Baseball Association (EBA) has a great history of contributing to help improve baseball facilities throughout the City of Edina. This campaign would involve selling brick pavers that would be placed along the back wall of the Courtney Fields concession building to allow community members to be a part of the history of the complex. The donations raised would be used for Courtney Field upgrades that would include new lights, netting and overall facility and safety improvements.
Proposed Brick Project
Courtney Fields concession building, northeast exterior wall, area left of door facing field #1.
Total Area: (8ft 9in x 9ft 6 in) 11,970 Square inches
Projected Revenue
Three brick sizes are being considered; one will be selected.
Size Price Total Raised
Option 1 4”x8” brick $125.00 $67,500
Option 2 8”x8” brick $250.00 $67,500
Option 3 12”x12” brick $500.00 $60,000 REPORT / RECOMMENDATION Page 2
The project will be completed in two phases. The first order will take place in the spring of 2017. The fundraising drive will then continue to collect the rest of the bricks to complete the wall with the goal of phase two completion in the spring of 2018.
Timeline
Kick-off Fundraiser Fall of 2016
Complete Phase 1 Spring of 2017
Continue Fundraising Summer 2017-Spring 2018
Complete Project Spring of 2018
Action Requested:
Approve Brick Paver Fundraising project for the Edina Baseball Association at Courtney Fields.
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Date: September 13, 2016 Agenda Item #: VI.C.
To: Park Board Item Type: Report and Recommendation From: Ann Kattreh, Parks & Recreation Director Item Activity: Subject: 2017 Park Board Work Plan Action
ACTION REQUESTED: Approve a proposed Park Board Work Plan for City Council review and final approval.
INTRODUCTION: See attached work plan proposal. ATTACHMENTS:
Descr ipt ion
2017 DRAFT Park Board Work Plan
Board/Commission: Choose an item. 2017 Annual Work Plan Proposal *Complete each section with a white background Definitions: *Liaisons need to fill out budget and staff support required New Initiative – not on previous work plan *Return to MJ Lamon by September 23, 2016 Continued Initiative – carried over from a previous work plan with a revised target completion date Ongoing Responsibility – annually on the work plan and may or may not have a target completion date
Initiative Council Charge Target Completion Budget Required Staff Support Required ☐☐☐ 1 ☐☐☐ 2 ☒☒☒ 3 ☐☐☐ 4 Date (Staff Liaison) (Staff Liaison) ☒ New Initiative ☐ Continued Initiative ☐ Ongoing Responsibility Dec. 2017 $0 Ann Kattreh – 40 hours Arden Park Natural Resource Plan Liaison Comments : Eileen McAwley and Julie Strother have volunteered to participate in this planning process. The process is being led by the City of Edina Engineering Department along with a partnership with the Minnehaha Creek Watershed District. City Manager Comments : Click here to enter text. Progress Report: Click here to enter text.
Initiative Council Charge Target Completion Budget Required Staff Support Required ☒☒☒ 1 ☐☐☐ 2 ☐☐☐ 3 ☐☐☐ 4 Date (Staff Liaison) (Staff Liaison) ☒ New Initiative ☐ Continued Initiative ☐ Ongoing Responsibility July 2017 Click here to enter Click here to enter text. Marketing Initiative with City Communications Department text. Liaison Comments: Click here to enter text. City Manager Comments: Click here to enter text. Progress Report: Click here to enter text.
Initiative Council Charge Target Completion Budget Required Staff Support Required ☐☐☐ 1 ☐☐☐ 2 ☒☒☒ 3 ☐☐☐ 4 Date (Staff Liaison) (Staff Liaison) ☒ New Initiative ☐ Continued Initiative ☐ Ongoing Responsibility Dec. 2017 $60,000 Ann Kattreh – 160 hours , Susan Braemar Park Master Plan Faus, 100 hours & Janet Canton - 40
hours , Park Maintenance – 20 hours Liaison Comments: A master plan of Braemar Park will be completed in 2017. This master plan will encompass Nordic ski, mountain bike, snow shoe, and and walking trails and extensive buckthorn removal and tree replacement in addition to other recreational opportunities. City Manager Comments: Click he re to enter text. Progress Report: Click here to enter text.
Initiative Council Charge Target Completion Budget Required Staff Support Required ☐☐☐ 1 ☐☐☐ 2 ☒☒☒ 3 ☐☐☐ 4 Date (Staff Liaison) (Staff Liaison) ☐ New Initiative ☒ Continued Initiative ☐ Ongoing Responsibility Oct. 2017 $70,000 Ann Kattreh – 160 hours, Susan Fred Richards Master Plan Faus, 100 hours & Janet Canton - 40 hours, Park Maintenance – 20 hours Liaison Comments: Complete a master plan of Fred Richards Park. Project will begin in November or December of 2016 and will be completed in Q2 2017. City Manager Comments: Click here to enter text. Progress Report: Click here to enter text.
Initiative Council Charge Target Completion Budget Required Staff Support Required ☐☐☐ 1 ☐☐☐ 2 ☒☒☒ 3 ☐☐☐ 4 Date (Staff Liaison) (Staff Liaison) ☐ New Initiative ☒ Continued Initiative ☐ Ongoing Responsibility July 2017 $500,000 Susan Faus – 120 hours , Janet Park Signage Replacement Project Canton – 40 hours, Ann Kattreh – 40 hours Liaison Comments: Park Board will assist with sign design and final selection. Board will be asked to provide review and comment to the City Co uncil. City Manager Comments: Click here to enter text. Progress Report: Click here to enter text.
Parking Lot: (These items have been considered by the BC, but not proposed as part of this year’s work plan. If the BC decides they would like to work on them in the current year, it would need to be approved by Council.)
Proposed Month for Joint Work Session (one time per year, up to 60 minutes) :
Council Comments:
CITY OF EDINA 4801 West 50th Street Edina, MN 55424 www.edinamn.gov
Date: September 13, 2016 Agenda Item #: VII.A.
To: Park Board Item Type: Correspondence From: Ann Kattreh, Parks & Recreation Director Item Activity: Subject: Correspondence and City Council Updates Information
ACTION REQUESTED:
INTRODUCTION:
ATTACHMENTS:
Descr ipt ion
City Council Updates Aug. 16 and Sept. 7 Correspondence received through Aug. 29 Correspondence received through Sept. 8 City Council Updates By Scott Neal
August 16, 2016
• Nothing to Report
September 7, 2016 • Approved an amendment to the contract with golf course architect Richard Mandell to provide $230,000 for on-site construction management services during the Braemar Golf Course renovation project.
• Awarded a $100,000 contract to Play Power LT Farmington/Little Tykes to replace the existing playground structure at Weber Park with new playground equipment. The removal of the existing playground equipment will start in mid-September. Construction is scheduled to begin in late September. The project is slated to be completed by the end of October.
• Conducted a public hearing for the proposed Braemar Winter Recreation program. After two hours of public hearing, and two more hours of additional discussion, the Council directed staff and the Park Board to begin the process of master planning Braemar Park and to include Nordic ski trails, mountain bike trails, snow shoe trails, walking trails, extensive buckthorn removal and tree replacement. The 2017 budget includes funding to create a Braemar Park master plan. The Council's direction does not include construction of ski trails up the ridge line of Braemar's east hillside or the equipment/infrastructure associated with making artificial snow.
Janet Canton
From: Lynette Biunno on behalf of Edina Mail Sent: Tuesday, August 09, 2016 7:35 AM Subject: FW: Support Braemar Development
Lynette Biunno, Receptionist 952-927-8861 I Fax 952-826-0389 [email protected] I www.EdinaMN.gov Original Message From: Dave Hruby [mailto:[email protected]] Sent: Monday, August 08, 2016 6:22 PM To: Edina Mail Subject: Support Braemar Development
Please do not allow a few people to spoil an amazing community enhancement prove t that would benefit citizens of Edina greatly.
1 Janet Canton