Spec #25 169-3990-IMLlrn (re-bid) P.O. #255L5-o-r{c 1' /hit ¿flgcecneDt, made this ¡ day of : A.D.2007 Between the COUNTY OF MONTGOMERY, Pennsylvania, hereinafter called Party of th,l First Part, and DATA MANAGEMENT INTERNATIONALE, a Corporation, with principal pla,:e of business at 55 Lukens Drive, New Castle, DE 19720 hereinafter called Party of the Second Part.
WITNESSETH, that the said Party of the Second Part, for and in consideration of the paynrents hereinafter specified and agreed to be made by the Party of the First Part to the said Party of the Second Part, hereby covenants and agrees to and with the said Party of the First Part, to furnish and rleliver all Iabor, materials, equipment, and/or supplies required to be furnished and delivered, being: Furnishing and delivering of electronic digital copies of an estimated 8,000 rolls, more or less, c,f film for the Prothonotary of Montgomery County, Swede and Airy Streets, Norristown, PA 1g40.1, and in strict and exact accordance with the bid, proposal and/or specifications, which said bid, ¡rroposal and specifications are hereby made a part of this agreement by reference thereto as fully to all intents and purposes and to the same extent as though herein set out at length.
It is further agreed that in case any of the said labor, materials, equipment and/or supplies iurnished and delivered under this contract are rejected by the authorized or proper County Agent as unsr¡ir.able or unfit, such labor, materials, equipment, and/or supplies so rejected shall be removed at once by the, said Parfy of the Second Part, and other labor, materials, equipment, and/or supplies of the proper kind zLnd quality, and fully up to the requirements of this contract, furnished in place thereof, to the satisfaction cf County Agent, at the cost and expense of the said Party of the Second Part; provided, however, that ;:n the event Party of the Second Part fails, neglects, or refuses to furnish the replacement therefor within sixty (60) days after receipts of written request so to do, County may purchase said replacements and F'arry of the Second Part agrees to be liable for costs thereof.
The remedies herein provided shall be in addition to and not in substitution of the rights and remedies which would otherwise be vested in the Party of the First Part under the terms of this agreement, including those contained in the bid, proposal and specifications, all of which rights and remedies are specifically reserved by the Party of the First Part.
Party of the Second Part shall at the time of execution of this contract give such security as shall be required by said Counfy Agent or County Solicitor to insure Performance of Contract, compliance with Warranties and Guarantees of Party of Second Part, and Maintenance of said equipment, $here provided by specifications.
It is agreed that this contract shall not be sublet as a whole nor shall any part thereof be assig;ned or transferred and that no payment, or part payment, which may accrue hereunder shall be assi¡¡ned. The said Party ofthe Second Part avers and represents that no such assignment or transfer ofsaid. contract has ever been made and that no payment or part payment, which may accrue hereunder, has ever been assigned. It is understood that said averment and representation is a material inducement t,: the execution of this agreement by the Party of the First Part.
Page 1 of2 rey.4l23l02 In consideration of the premises, the said Party of the First Part hereby agrees to pay to the Party of the Second Part for the said labor, materials, equipment, and./or supplies the sums or prices set forth in the bid, proposal and specifications incorporated herein and made a part hereof by reference the¡eto.
The Party ofthe Second Part agrees to accept the said checks in payment as cash.
It is further distinctly understood and agreed that the total amount to be paid for the said labor, materials, equipment and/or supplies to be supplied under this contract shall in no event exceed the st¡m of THE TOTAL ESTIMATED LUMP SUM PRICE OF ONE HUNDRED SEVENTY FOUR THOUSAND NINE HUNDRED SIXTY and 00/100..($174,960.00) DOLLARS, AND AN ANNUAL LICENSING FEE OF $3,5OO.OO
Estimated 8,000 rolls - $21.87/roll 1't year Licensing Fees (if any) - N/A Additional yeerly Licensing Fees (if any) - $3,500/ year
The term "Pafy of the Second Part", as used in this agreement, shall be construed to inclucle both singular and plural, and shall be deemed to include each and every of the individuals, co-partnershi¡rs and corporations specifically named above and there designated as "Parly of the Second Part". 'l'he masculine gender shall be deemed to include the feminine and neuter genders.
All interpolations and deletions were made before the signing hereof.
The parties hereto bind themselves, their heirs, executors, administrators and successors for rhe faithful performance of this agreement.
Signed, Sealed and Deli Montgomery County Commissioners
DATA MANAG EM ENT I NTERNATIONALE, (x) '),1"- i. -^- )\ ri. .,-. ., \- a Corporation. _(SEAL) Witness to Principal
Approved as to form: (x) i By: i,',.: ., , ;_ President. Êcr*ralex
Page2 of2 Spec. #25 169-3990-Jlv4lirn (rc-bid) Bond Number 703 26872
PERFORMANCE IIOND
K N O \V ALL &lEN B Y THESE PRESENTS, DArA ¡tANAcEr!-rENr I NrErL\ ;rrroN.{ t.E a Co|poratiolì, - !viÍir prinçipal piaüo ofbùsil]ess at 55 Lukens Drive. Neu'Casrlc, ìJË 19720 -, - 16?fÌ\ClPAL, aird llestern Surety Conpany, P.O. Box 50- S ¡orL\ Følls, So uth Da/.ota 5 I I --50'1 is STJRFI\. are helC ettd finnly bound u¡rlJ COLINTY OF MON ftiÕtulÊRY, Peû¡Ìsylvània. âr1:.1 rts sìccessors lnd ¿ssigrìs, ¡r; OBLTGäË, in tâe sunì oiEIGHI Y SIVI]N TI{OUS^ND FOUR HIINDRED EiGIITY and 00rt00 (lSS7.4g0_Cú) DOLL.,\RS, tarvful oronel' of thc Unjtod Stetes of America, tbr which payrnont $,úll aÐd rflrlv io be ,1ade, \rd rin¡ enÈh ofus, have herer¡uto ¡nd do hereby iìrmly bind ortrseLves, our hcìrs, pelse¡aI rcnl-ls:r1tât:ves, succcssors aud ¿ssi!rls-
Wi IEREAS, lrincipal hercin bas erltered ìnlo e corÌtraùt or agree¡]cnr iB ]ri:ing wi(h COUN I y OF \'{ONTCONIERY, f-or Spec. :li 990 - Capturirg Rolls of NlicrolÌ 1û Þùcrcb!' P¡ incipe i clìd obtigate ìts,:ll'ro f'u¡oislr all rnaleríals, equipment, Scods rd labor lleijorslÌy to, iu a comi¡le.,e and lrc¡krnanlikc rnanner, do said rrork, ls ìn said Ço¡tlact or agreerient in $Titirtg n-rore fully s0t forih, lhe sarlle beiag f,rlly incorpcratcJ hcrcir) b,.,fetercLìcc wjtlì lhe serne lò¡ce and etfoct as ii lìJliy copied herein.
NOWTIIL COI{DITIOì'i OFTHIS OBLIG/.TION lS SUCHth,rtif Prircip¿l shall wcll ânC trolv do Ârr(Ì Derforùr all tlìose ¡hLngs whìch he did by said lvrittcn coDÍEtt or agrelrmerl obligate h¡mscll-io d,J, ¡ìd shirll i¡ âll rcspcclt col.l))l_v .rìth the said rcciicd coniract, theÌt this oblig3tion sirall be voicl a¡d ofno eff'ecr. Orh¿nvisc tc bc arlrl rernlin iLr i.-ri: iì:rce and virtue,
IN VITNESS VIHF)ROF thc PRI¡ICIPAL ard S[]RETY l:a'.'e c¿used dtis insù1r¡ncr)t tû be dlly c\ecrrcil ân(ì s.n;cJ in rheir and cach ofthcir behalvcs, this 20th dry of lute , 2007 ^.D. \\¡itre ss: DA|A MANAGEMENT INTEÌL\¡\'|rONÀLU
a (SEr',1.)
! ,": ,' .: (x'¡'t,i | , ,rrM- , / ø-. r' - i . --' ;*. B1' "' -7 r-={ (Witness to ?rincipai) LP-,*i¿.rtl -ÏC*nr,.¡l"rj
(x) By: tû Surùty) Tanyø K. Il/alsh Western Surety Ccrnpany
POWER OF ATTORNEY APPOINTING INDIVIDUAtr- ATTORNEY-IN-FACT
KìoÌv Atl ùfen By These Presents, That \\¡ESTERN SURETY COMPANY, a Soulh DaÌota corporation, is a duly organized and existing co¡?oratron hâving ¡rs prìncipal ofüce in the City ofsioüx Falls, and State ofsouth Dakot4 and that it do€s by vrrtue of the signature and seal he¡ein affxed hereby mal(e, conslilutÈ and åppoint
Jeffrey Dale CIarþ Individuatrly
ofchester, V4 its (,.ue a¡d laÞfll Attomey(s)-in-Fact with fi¡ll power a¡d aù ìority hereby conferred to sign, seal ¡¡d execute for arìd on its behãlfbonds. undertakings ¿¡d other obligalory instruments of similar na$re
- ln Unlimited Amounts -
ând to bind ir fbereby as frrlly and to the same extenf ¿s ifsûch insüuments were signed by a duly autho¡ized offlcer ofthe corporation and all the acts ofsaid
Afiomey, pursùa¡t to the authority hereby given, are hereby râtified â¡d confimed.
This Power of Attomey is made a¡d ex€cuted pursua¡t to âi¡d by aut-lìority ofthe By-Law printed on rhe reverse hereot duly adopted, as indicated, by
ùe sharehoiders of the corporalion.
In Witness Wh€rôof, WESTERN SURETY COMPANY has caused these Þresenls to be signed by ils Se¡ior Vrc€ President a.rd its corporate seal to be hereto afüxed on ¿his 3oth day ofOctober,2006. WESTERN SURETY COMPANY € k,,,^,,, State ofsourh Dakotå ì "." Counr) oiMinneh¡¡a t
On this 30th day ofoctober, 2006, before me pe¡sona¡ly cajne Paul T. Bruflat, to me known, who, being by me duly swom, djd depose a¡d say: rhat he res'des in the City of Sioux Fâ.lls, State of South Dakota; that he is the Senror vice President of wESTEtu\ SURETY COMPANY described iD and
\rhich executed the above instrument; that he knows the seal ofsaid corporation; thâf the seal affixed to the said instrumen! is such corporate seâlj tha! it was so afijx€d pursu¿¡t to authority givËn by the Board of Directors of said corporation a¡d tha¡ he signed his nane th€reto pursua¡t fo like authoriry, arìd acknowledges same to be the act a¡d deed ofsaid corporatioD.
My commission expires +r$qqsehqqb5qqq+qqqqqtqçq + $ o. xnerr Í November 30. 20i2 í@tgH,';*ï+î@í
CERTIFICATE
[, L. N€]son, Assistant Secretary of \ÃESTERN SURETY COMPANY do he¡eby certify thâr the Power of 1,¿þmey hereinabove set forth is still in lorce, a¡d furúer certify that the By-Lalv ofthe corparation-gnn\ed-rqp úe reverse hereof is still in force- ln tÉst;mony vrièreôiI h¡le hereunto subscribed - ny n¿me a¡d afüxed theseal ofthe said corporati on tl;s /.',.L) aay of tl ¡í é Z{!:/2. -]t - WESTERN SURETY CCMPANY
Fom F4280-09-06 Terms: Net lr,' FOB: ORIGINAL
Date:0612912007
COUNTY OF MONTGOMERY PTJRCIIASING DEPARTMENT PO BOX 311 NORRISTOW¡¡, PA 19404-0311 Phone - (610) 278-3037 Vendor: Ship To: '1f 4565 DATA MANAGEMENT INTERNATIONALE PROTHONOTARY 55 LUKENS DRIVE COURT HOUSE FIRST FLOOR NEW CASTLE DE 1972O.OOOO SWEDE AND AIRY STREETS NORRISTOWN PA 1940I
IN\TOICE SAME AS SHIPPING
QTY UOM DESCRIPT¡ON UNIT PRICE EXTENDED PRICE Deliver on June 29,2007 unless specified by line Purchase Order Currency; Dollars lnvoice by mail
174,960.00 EA MICROFILM TO ELECTRONIC ]MAGES 1.00 174,960.00 CONVERT SOOO ROLLS MICROFILM
3,500.00 EA ANNUAL LICENSING FEE 1.00 3,500.00 CONVERT SOOO ROLLS MICROFILM
Purchase Order Summary Goods Total: $178,460.00 Order Total: $178,460.00 FURNISHING AND DELIVER]NG OF ELECTRONIC DIGITAL COPIES OF AÑ ESTIMATED 8,OOO ROLLS, MORE OR LESS, OF FILM FOR THE PROTHONOTARY OF MONTGOMERY COUNTY, SWEDE AND AIRY STREETS, NORRISTOWN, PA I9404
ALL lN STRICT ACCORDANCE WITH SPECIFICATION #25169-3990JMUrn (re-bid)
EST. 8,000 RLS. - $21.87/RL IST YEAR LICENSING FEES (IF ANY). N/A ADDTL. yEARLy LICENSING FEES (tF ANy) $3,500/YEAR
I\IONTGOMERY COUN'TY COMMISSIONERS Total Amount: Per F. Thomas Snyder - Acting Director of Purchasing $178,460.00
Page: I of 1 MONTGOMERY COUNTY
¡NVITATION FOR BIDS
FOR
MICROFILM SCANNING SERVICES
PRESENTED BY
DATA MANAGEM ENT I NTERNATIONALE'
D[[|l MñX06tMt¡¡r r NTtSXirt 0NRtt
William A. Swezey ll Vice President Technical Products Joe Dancel Director of Professional Services , It Specification # 25169-3990-JMUr (n:-bid) ll Ni\L February 1,2007 ( t'* \,,,'fì{;i County of Montsomerv coMmsstomns- Thomas J, E is, Esq. Chai¡man James R. Matthews Ruth S. D¡msker DIRECTOR Purchasing OF PURCE{S¡NC Joho M. Lorenzo P.O. Box 3lt Norristown, PA 19404-0J11 Phone:610-278-3037 Fax:610-228-3086
BIDDERS CHECKLIST
Sealed Bids must be received,by.the County Controller,5ú floor, Suite 50g, One Montgomery Plaza, swede and Airy st , ñoø.io*";;, A'M., r" Iater fhan i0:30 O,crock Prevailing time on the date speciñed".t in trr. ."pvãrïár.rrisement the specifications. attached within
Bidders please note: This checklist is provided as a ¡eminder to incrude, at a minimum. ail signatures and required information år i"¿i""t"a ia"ï^ B;;i;;d";;;;i,"iääïå; must be or.iginals No copies will be accepted. pr.r* .rt*t the specihcations carefullv to insu¡e.rhar addirionar requiremenrs and/or signarures in addition to th;;l;;,ä;bÏ are ìncluded with your bid submittal:
w Bid signed (Signature page) a-7 V) Non Collusion signed (two places)
a-7 Bid Bond signed and witnessed by surety-and bid;ter and have power of L_/) Arromeyaftached. las|,e_j-'C¿,¿L -*
Statement ofbidders qualifications t4 completely filled out. (If called for in .-a specifications). [-] All addenda's indicated as being received (Signature page)
The Lead Buyer for this pro¡ect is contact him,/her al 610-279 Please 3037 with any uestions you may have Ì!,IONTGOMERY COUNTY COM!f ISSIONERS COURTI]OUSE SPECIFICATION #25 169-i990-JML/m Ge-brd) MICROFIt.af CONVERSION TO DtGÌTAL tMAcES
TABLE OF CONTENTS
Executive Summary. 5
lntroduction. 6
ldentification 7 Contacts I
Qualificatìons and Capabilities ô
Financial Data 11
Subcontractor Data 12
About the Client 13 ..,.:,,. Proposed Wort Plan 22 . Proposed Apþroàch . 25 ...' Equipment to be Used JO
PíCrng lli::i.1,:il 41
Why DMI? 42 iii'lilrl:li:aiï .iì
Conclusion. ÁÁ. ', ':: , "'"1i.lrf "¡lliLlltilil ,.:;l¡ 11jäiiií;âr'1.,,,
'1r'1!'nr'lir"' MONTGOMERY COUNTY COMMISSIONERS COURTHOLJSE SPECIFICATION #25I ó9-3990JML,'m (¡e,brd) MÌCROFiLM CONVERSION TO DIGITAL Il\4{CES
LIST OF TABLES & FIGURES
Table 1 Advantages to Offs¡te M¡crofilm Conversion a.)
ïable 2 Project Tìmeline. 23
Table 3 Equipment and Personnel Required for lvlicroflm Conversion z5
Table 4 Calculat¡on of Total F¡lm Images Requiring Conversion 29
Table 5 Calculat¡on of High Speed Fiìm Scanners Required for Onsiie Conversion 30
Table 6 Microf lm Conversion Methodology
31 MONTGOMERY COUNTY COMMISSIONERS COURTHOUSE SPECIFICAIION #25 169,3990-JML/m (re-bid) MICROFILM CONVERSION TO DtcITAL IMAGËS
TABLE OF APPENDICES
DMI Personnel Resumes and Qualifcation Appendix A
DMI Partial Reference List and Reference Letters Appendix B
Additional Products I nformation Appendix C
lnsurance lnformâtion Appendix D
Required Bid Documents Appendix E
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EXECUTIVE SUMMARY
Data Management lnternationale' (Dl\ill) is pleased to present this proposal to Montgomery County in response to its Request For Proposals #251ô9-3990-J LM/rn (re-bid), l\/icroflm to Digital Conversion. DMI is a leading provider of document management and conversjon services and ¡s currently ¡n its 30ih year in business. DMI has performed many quality conversions for governmeni agencies in the past from both paper and microfilm. Some of these have included the City of New york, State of Delaware Public Archives, Maryland Staie Archives, The U.S. Department of State, The U.S. Department of Justice and the ljl¡nois secretary of state. DMI is, in faci, already performing similar conversion serv¡ces for the State of Maryland and State of Delaware Archives. Thìs proposal ouilines
DMI's methodologies for successfully completing the requested serv¡ces in the given timeframe ¡n a quality oriented and cost effective manner. spLrcrFrcArroN #25 r6'-rro-,"Jl"àJf'?,T,iåi5'îii.""î,"'HfJËi'ì"'åì"t?ülílî3;!
INTRODUCTION
This proposal is designed io meet the needs ouflined in RFp #25i 69-3990-JMUrn (re-bid), as issued by l\ilontgomery county. while the proposed servíces fully meets the requ¡rements as set forth by Montgomery county, it is ¡n no way restricted either in capacity or function. lndeed, as the reader will noie throughout the proposal, many opportunit¡es wilf exist to enhance the system to increase its utilrty to Montgomery county and the many clients who will benefit from the use of the services. we hope you share in our vis¡on.
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IÐENTIFICATION
This proposal is being offered by Data Management lnternationale'. DMI is incorporated underthe laws of the State of Delaware and has ¡ts corporate headquarters at SS Lukens Drive, New Casfle, Delaware. DMI has been in business in Delaware since 1977 and is engaged in the business of recommending and integrating effect¡ve information management technologies, which include film paper, optical, CD, web and other media and protocols. DI\¡l currenfly emptoyees over 60 highly trained professìonals in many dìscipl¡nes includ¡ng consulting, programming and operations.
Besides DMI's consulting and vAR d¡vis¡ons, the company also operates a 24 hour service bureau at its New Câstle location. Functions performed here include document vault services, microfllming, film processing and duplicating, CO¡/ output, COLD output, film scanning, paper scanning, pDF convers¡on, forms processing, high speed laser printing, high speed microfllm printing, ¡nternet document hostinq and OCR conversìons. DMI has sustained over 2QYo annual revenue growth over the past threé;f.il-,äiìäp.l¡marily by.rqsponding io mad(et needs for more advanced and cost effective ..-. .. :...,. ways io manage the burgeon¡nq volumes of paper. fi]m and electronic daia that surrounds most ouqinegse,cllvrlle-s,ls,qey.. ìi''].. i :l.:$ lìI ä!¡ .,:. ...:t:L.:)a:l:t!::ï:ata:tt::ì..1 -..rr¡ :a4..;;:)'.:tl ,ì:i::tiì:i :.t::,.,:):t)),: ..r.:::r ilrr:L',1',r,tairà'., "1,. :t.t)t. .;iii:.! r:li',:: :l:t;r:¡ì.l . DMI has many well known and notable clients, including many from the government sector. DMI has systems placed w¡th or is currently doing work for the Department of Just¡ce, the U.S. Embassy, the United States Postal Service and the Department of State. DMI has many more State and Local government clients including many county governments from as far away as washington-state and Oregon. ln addition. DMI recently began offering products and serv¡ces to an international cl¡entele and ha9 had sales or has pend¡ng sales in Mexico, Canada, the United Kingdom, Ghana and Hong Kong. "f spECrFrcArioN #25r6r-3r,0-rM'Y"oilJ,f;3Yr1åI3'iil.""""iYà'Jiåi"üËÌ"î?Til.T:3È:
CONTACTS
Following are the contacts at DMI for various aspects of this proposal and system implementaiion:
Business Wì¡l¡am A. Swezey Sr. Generai Manager 1-800-DMt-4210 X '19 1-302-656-'1151 X 19 [email protected]
Consu¡ting Joe Dancel Professionaì Serv¡ces Director 1-800-DMI-4210 1-302-656-1151 [email protected]
Techn¡cal
Our
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QUALIFICATIONS AND CAPABILITIES
Mr' Wiiliam A Swezey ll holds a BSEE from Widener University and has nearly completed his Iì/BA and MSEE from the same institution. wiliam has worked with cD-Ro¡ir and imaging iechnorogy, including scann¡ng and video capture, since 1991 . He currently mainta¡ns DMI's ¡nternal LAN and imaging department, both hardware and software and writes custom code in,,c,,, visual Basic and L ingo.
Mr. Wllliam A. Swezey Sr. has worked in the computer ¡ndustry since the mid I 960's. ¡-le has worked for Burroughs (now product un¡sys) as a Technicar spec¡arist and a major Deraware Bank as a Project Leader in data processing. He holds a Markei¡ng Degree from the Universiiy of Delaware and helped start Delaware ¡ilicrographics, now Data Management lnternationale, in 1977. l-le currenity acis as General Manager and is aiso an accomprished programmer ¡n visuar Bas¡c and cobor.
''i'l.::l'' ' professionarserv¡ces Jose'4. Danièfiù.iìÞ,.Mr,b Directorrn g" psD, Jose works liq .r,,9.1-", crosery with William A. Swezey ll, DMI's Executive Mce Presidenl Technical Services Manager to ensure thai the company's technical infl'astructure can meet the needs of the corporate users as well as the demands state-otth€-art .qii# r,,r.. *,,,,'':l:,yt?1.*',e ftlå,,$s oq,.ii Ìi,,$", ;!il¡s éi . y w¡tn both sares, and technical staff. is intimately involved with the design. installation and integration of each and every document management sorution that DMr deverops. ovef the years dur¡ng his tenure as Executive D¡rector i chief rechnorogy officer of a financiar serv¡ces company, as a principar for a financial investments pso company, and now as a for DrVl, Mr. Dancer has impremented many etfect¡ve and reliable technology solutions. His approach to technology ¡mplementation is a pragmatic oné:rìËf¡¡dþes::oetfeelìÌiât'ilshould' be.er-nployedjusilo be.on..r.rthe cutting edge". The sotur¡on rnL¡ir,rtlì:' imprové"iíie company's processes and have a measurable return on investment. rt ìs this same "reai world" approach that ensures that document management solutions, desìgned by DMf for end users, wil¡ have the hìghest standards of quality, reliability and effectiveness.
More information about these DMI personnel and other key D¡ill employees is available in Appendix A, DMi Personnel Resumes and eualifications.
In addit¡on to outstanding, experienced personne¡, Dr\¡r, the compâny, is un¡query quaììfied to furfiI ihe requirements of this proposal for several reasons. Firsi, DMI is the only approved Kodak Distributor. Daia and Document conversion centre, rmageGuard processing lab and Kodak Hybrid systems reseller currentry operating in the state of Deraware. This puts us ¡n a unique position, one envied by our peers and competition. In addition, D¡/l operates all of ihe software and hardware contained tn ihis proposal in our service bureau in New Castle. This gives us unique, practical experience in the
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day to day operation of systems of th¡s nature that other resellers simply cannot match. Finally, DMi has a long history of successful project management, conversìon operations and systems installat¡on and integration which will be invaluable to Montgomery Couniy as they move foMard wìth the implementation of the Microfilm Conversion. Some of Dl\41,s more notable projects include:
ø configuration, implementat¡on and installation of a full color imaging system at the u.s. Embassy in fulexico city, Mexico. Thìs system util¡zed several cf the major components found in this pr-oposal.
Ø selective conversion of over 4oo,o00 images from over 1 ,oo0 rolls of m¡crof¡lm contâ¡ning over 2.2 mtllton images for a large insurance company. DMI wrote custom scripting and scanner interface drivers to pull the required images from each roll of film using a database supplied by ihe customer.
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As ihe reader can see, DMI has a iremendous breadth and depth of experience ìn many different facets of system design, implementation, conversion and operations that lend well to the goals thai Montgomery County wishes to accomplish. For a more complete list of references, please see D[,4]'s Partial Reference List in Appendix B. spEcrFrc^roN #25ì6, ,ro-,rr[oàJf,?ffn',åï53ii."":"?#fjiåI"SË''"iill#î3;!
FINANCIAL DATA
D¡,41 has had severai success¡ve years of outstanding growih. This can be attributed to our thoughtful system designs, superior customer service and overalltotal value to our customers. DMI is a privately held company and as such does not release flnancial reports. lnsurance coverage information can be found in Appendjx D, lnsurance Information. ln addition, DMI has no outstanding legal actions or potentìal claims aga¡nst ìt. spECrFrcAr)oN #25r6n,,r0-,"'[oàJ3oo)T,1åI3Jü!""i"#HË1"ì"'å?":?illiÎH:E
SUBCONTRACTOR DATA
Because of DMI'S ability to perform all the services required, no subcontractors are necessary. All system design, installation, integrat¡on, kaining and documenvmicrof¡lm conversion will be handled by DMI employees. In addition, DMì is a registered MWBE in the State of Dêlaware.
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ABOUT THE CLIENT
Montgomery County, Pennsylvania
Montgomery Gount¡1, Pennsylvania
Location in the state of Pennsylvania
Statistics
Formed September 10,1784
Seat Norristown
Area - Total 1,262km' (487 mi,) - Land 1,251 km2 (483 mi') - Water 11 km2 (4 mi'z), 0.89%
Population - (2000) 750,097 - Density 599/km'z
Website: www. montcopa.org
Montgomery County is a county located in the U.S. state of Pennsylvania, in the United S;t¿rtes. As of 2000, the population was 750,097. A 2005 U.S. Census estimate placed the population at 295,618. The county seat is Norristown. pECIF,cArroN'2i, s 6n iill""i#l'iiil9ff Ëì":?Tliüî3:i "r-,'.[oàJ"qo,ü,ti5ff The county was created on september 10, 1784, out of rand orig¡nafly part of ph¡radeiphia county. rt is bêlìeved to have been named in honor of Richard Montgomery, an American Revorut¡onary war generar kilied in 1775 wh¡le attempting to capture Quebec city, canada, but ¡t ¡s not certain that this is the or¡gtn of the name-
Montgomery phiraderphia, county is a suburban county northwest of pennsyrvania. rt is part of the Delaware valley and marks the region's northern border with the Lehigh variey reg¡on of the state.
It is the third largesi pennsyrvania county ¡n the commonweaith of by popuration. rt is arso the 44th wealthiest county in the country.
Geography
According to the un¡ted states census Bureau, the county hâs a totar area of i ,262 km2 (4g7 m¡"). 1,2s1 km: (483 ml'?) of it ¡s tand and '11 km, (4 mi,) of it (0.99%) is water.
:lt::ala: .:),.!1t:ttt.i ...:):, fì:::l.ill: tì::iil' lt . Lehigh County (north) " Bucks County (northeast) . Ph¡iadelphia County (southeast) . Delaware County (southwest) . Chester County (west) " Berks County (northwest) 'iìll:.:r1ï' -"i'-"
Demooraphics
As of ihe census, of 2000, there were 750,097 people, 2g6,O9g househo¡ds, and i 97,693 fam¡l¡es residing in the county. The popurat¡on dens¡ty was 599/km, (1,s53/mi'). There were 297,434 housing unìts at an average density of 238 units/km, (6.16 units/mi,). The rac¡al makeup of the county was:
. 86.4ô% White
o 7 .46Yo Alrican American . 4.02% Asian . 2.04% Hispan¡c ¡ 1.160/o M¡xed Race " 0.75% other races . 0.11o/a Native Amer¡can
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. 0.03% Pacific lslander
Montgomery County ¡s home to large and growing African American, Korean, Puerto Rican and lnd¡an populations. The county has the second largest foreign-born population ¡n the region.
There were 286,098 households out of wh¡ch 32.00% had children under the age of 18 living with them, 57 .20yo were marcied couples liv¡ng together, 8.80% had a female householder w¡th no husband present, and 30.90% were non-families. 25.60% of all households were made up of individuals and 9.90% had someone l¡ving alone who was 65 years of age or older. The average household size was 2.S4 and the average family size was 3.09.
ln the county, the population was spread out with 24.1 0% under the a ge of 18,7 .10o/a from '18 to 24, 30.50% from 25to 44,23¿Q% from 45 to 64, and '14.90% who were 65 years of age or older. The med¡an age was 38 years. For every 100 females there were 93.60 males. For every 100 females age ja and over, there were 90.00 males.
The median income for a household ¡n the county was 960,829, and the median income for a family was $72,183. Males had a median income of 948,698 versus $35,089 for females. The per capìta ¡ncome for the county was $30,898. About 2,80% of fam¡lies and 4.40ok of the population were below ihe poverty line, including 4.600/0 of those under age 18 and 5,10% of those age 65 or over.
Economv
Montgomery County is a suburb of Philadelphia and consequently, many of its residents work in the city. However, Montco is also a major employment center with large bus¡ness parks ¡n Lansdale, Fort Wash¡ngton, Horsham and King of Prussia which at'tract thousands of workers from all over the reg¡on The strong job base and taxes generated by those jobs have resu¡ted ¡n Montgomery County rece¡ving the h¡ghest credii rating of 'AAA'from Standard & Poor's, one of less than 30 couniies in the nation with such a rat¡ng.
Major employers include:
. Abington Memorial Hospital . Aetna/US Healthcare n Genuardi's Family Markets o Holy Redeemer Hospìtal n Jefferson Health System o Johnson & Johnson - McNeil Pharmaceuticals . Lockheed Martin
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n Merck . Prudential . Quest Diagnostics
Because of the number of highìech companies ¡n the region it has ihe nick-name "silicon Valley Forge" or "Phil¡con Valley."
Pooulat¡on GroMh
Montgomery County's population grew about 10.6% as ofthe 2000 census with much ofthe growth in the western part of the county. Much of the growth is attributable to population shifts in the reg¡on. Also, Montgomery County receives a large amount of imm¡grants, and many migrants from other urban areas, looking for cheaper real estate compared to their areas. Montgomery County provides many expressways to Philadelph¡a, New Jersey, and many other places in Pennsylvan¡a.
;ltî1liti;i iii¡,l1:ll ,$ "; r:l'lìl:rlilr r'l::,,::':.: As of November 2004, 47 .6% of reg¡stered voters in Montgomery Presidential:eleclions iesúlts County are Republicans, 37 .9o/o arc Democrats and 14.5o/o are Year GOP Dems other or unafflliated. While Republicans have dominated county 2004 44.0% 174,741 55.6% 222,048 politics, the Democratic Party has made s¡gn¡fìcani gains in the . 2000 43.8% 145,623 53.5% 177,990 i,lcounty over the last 20 years. Most countyleve! offices are held 1996 41 .2o/o 121 ,04i 48.9% 143,664 'r by Republicans. However, the Republican Pres¡dential candidate I Aq? 39.5Yo 125,704 42.9% 136,572 has not won Montco since 1988. ln add¡tion, the traditionally- 1988 60.2% 170.294 38.8% 109,834 Republican 13th Congressional D¡strict has been won by the 1984 64.2% 181,426 35.3% 99,741 Democrats in lve of the last seven elections. Democrats have 1980 57.4% 156,996 31 .0o/o 84,289 also won s¡gnif¡cant elections for the Pennsylvania General 1976 56.9% 155,480 41.?% 112,644 Assembly in recent years, ¡ncluding two GoP-leaning State 1972 House distr¡cts ¡n 2004, the 'l48th with lvlike cerber and the 153rd 64.3% 173,662 34.1% 91,959 with Josh Shap¡ro. 1968 54.3% 141,621 39.3% 102,464 1964 43.0% 102,714 56.7% 135,651 Montgomery County is governed by a three-person County 1960 60.7% 142,796 39.2% 92,212 Commission. The current composition is two Republicans ând one Democrat. By law, the Counly Comm¡ssion must have one member of the mìnor¡ty party represented. The next elect¡ons for Commiss¡oner are in 2007.
The current commissioners areì
. Thomas Jay Ellìs - Chair - (R)
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o Jim Matthews - (R) o Ruth Damsker - (D)
Montgomery County contains parts of six Congressional Districts: the 2nd, 6th, 7th, Bth, 13th, and 1Sth.
Municipalities N
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F Map of Montgomery County, Pennsylvania with Municipal Labels showing Boroughs (red), Townships (white), and Censusdesignated ptaces (blue). MONTGOMERY COUNTY COMMISSIONERS COURTHOUSE SPECIFICATION #25169-3990,JML1m Ge-bid) MICROFÌLM CONVERSION TO DTCITAL TMAGES
Borouqhs
Ambler Hatf¡eld ¡ Red Hill Bridgeport Jenkìntown . Rockledge Bryn Athyn Lansdaie . Royersford Collegeville Narberth ¡ Schwenksville Conshohocken Norr¡stown . Souderton East Greenv¡lle North Wales . Trappe Green Lane Pennsburg . West Conshohocken Hatboro Pottstown
Townships
,,,: uq,Îi..?..If*v"edd rownsh¡p .]r,.ì:¡i,ü Upþê.i',Hanover Townsh ip ,ft upi!fu"l.ion rownshìp til$ uoffi or"rand To_wnship : . Upper Potisgrove Townsh¡p . Upper Providence Township . Upper Salford Township . West Norriton Townshìp . West Pottsg rove Township . Whitemarsh Township . Whitpa¡n Townsh¡p . Worcester Townsh¡p MONTGOMERY COUNTY COMMISSION EIìS COURTHOUSE SPECIFICATIoN #25169-3990-JML/m (re-bid) MICRoFILM coNVERSIoN Trf )tctrAL IMAGES
Þrtiomen S.0-Þt-l
Boyertofln nrea s.0.(pt.l Ana s.0. (pt.l Ualley S.0- tuttsgmue s- Ènn S-0-
s.0. Hatbom-Horsham $-ll- ffitstom'S.0. 0ublin S.0 Honland Tounship Si-tl. Spdng-Fod firua 0n- lilomland ¡slh¡p S-0.
hlethacton S. rülryn S-D- lbington 3-0. llonistom¡ Area S- Jentintouln tl-lì. Upper Hedon *rea Tomship S.0. [ounship S.D- s.0- lile¡ion S-0- éf Map of Montgomery County, Pennsylvania Public School Districts
Public School Districts
a Abington School District
a Boyertown School District
o Cheltenham School District
a Colonial School District
a Hatboro-Horsham School District
a Jenkintown School District a Lower Merion School District a Lower Moreland School District
a Methacton School District
a Norristown School District a North Penn School District
a Perkiomen Valley School District a Pottsgrove School District
20 MONTGOMERY COUNTY COMMISSIONERS COURTIIOUSE SPECIFÌCATION #25169,1990-JML/m (re,bid) MICROFIL\4 CONVERSION TO DtcÌTAL ltvrÂcEs
Pottstown School District Souderton School D¡strict Springfeld School District Spring-Ford School D¡strict Upper Dublin School District Upper Mer¡on School Distr¡ct Upper Moreìand School Distr¡ct Upper Perkiomen School District Wissahickon School District
Private secondary schools
Coventry Chr¡stian Schools Friends' Central Schoo¡ Germantown Academy Gwynedd Mercy Academy Haverford School The Hill School La Salle College High School
Niqht------Schools/Aduli Education l;:a.,jit ,:. .| ti:ìliì,1 ..¡läir ,:ii:,* :il Cieltenham Township Adult School .,:ti,l-ill;tlr,.¡iìrirr,t:i.t:i'r.,,!
The Prothonotary is ihe Ch¡ef Clerk of the Civil Court. The word is of Greek or¡gin, and it means "First Clerk." The Prothonotary's off¡ce of Montgomery County is responsibte for filing, storing, and distrìbuting offic¡al c¡vil documents. The Proihonotary of Montgomery county, pA became automated on June 15, 1999 when the Electronic case Management system was brought online in the offìce. Every document is stored electronically in our Electronic case Management system. currenfly there is a pilot electronic fiììng program going on in our office whìch will enable one day for forms to be Íjled electronically. All ofthe records maintained by the Prothonotary are ava¡lable to the public unless ihey are sealed by the Court. There are 4 compuler stations ¡n the office in which the public may access documents. spEcrFrcArÌoN #2jr6n-,'o-,*.HolJl3,il,äI3'1iY.""i?T*i"'1"ì"';Ì"î?:llìì:HÈ!
PROPOSED WORK PLAN
D[,4] ¡s recommending that Montgomery county allow the microfilm conversìon to iake p¡ace at DMì's servìce bureau in New Castle, Delaware. There are several advantages to th¡s.
ø All of DMI'S resources and personnel can be brought to bear on the conversion s¡multaneously
EI DMI'S service bureau operates 24 hours a day so faster turnaround can be achieved El Film duplicating and measurement equipment ìs ava¡lable ¡n DMI'S fllm tab to deal with "problem rolls"
EI A fìreproof, temperature and humid¡ty controlled vauit is ava¡lable for film storage during conversion to protect Montgomery County's film Table 1 - Advanlages to Affsite M¡ctof¡lm Convers¡an
Cnce job setups are established, DMI will begìn capturjng images from the rolls. Close attention w¡ll be paid to the scanner, especially initialiy, to ensure that the job setup is appropr¡ate for the type and quallty offÌlm being scanned. As images are scanned, they will be image processed (where applicable) to produce correct polarity and orìentation of images. DMI stands ready to perform the following manipu¡ations on the scanned images:
Ø Cropping ø Splitting Ø Rotation Z Enhancement ú Reversing Polarity ú Despeckle
22 MONTGOMERY COUNTY COMMISSIOIÍ E,ìS COURTHOUSE SPECIFICATION #25169-3990-JML/m (re-bid) MICROFILM coNvERSroN Tf, DIcrrAL IMAGES
ø Deskew ø Border Removal ø Etc.
This process will be happening in parallel with the image scanning on a dedicated workstation or workstations at DMI's facility in New Castle. The operato(s) will optimize the image processing systems on a roll by roll basis depending on the type and nature of the processing required. DMI
anticipates that a short ramp up time will be required before volume of processed imag¡ers can be produced. Our schedule for this project is as follows:
TIf,E P.O. + 4 Days + 7 Days + 8 Days + 14 Days RECEIVED - - - (Mar. 1 ,2007\' (Mar. 5) (Mar. 8) (Mar. 9) (lVlar. 15) " Allocate Pickup First Verify Film Begin 1.5 MM lmages ACNON lnternal 1,000 Rolls Types, Job Scanning in Scanned Resources Setups Volume
ntE + 21 Days +28 Days + 35 Days + 42 Days ft{lar,2l' fMar- 29)' fAor. 5) * (Apr. 12) * 3.2s MM 5 MM lmages 6.75 MM 8.5 MM lmages ACTION lmages Scanned lmages Scanned Scanned Scanned
nilE + 56 Days + 63 Days + 70 Days + 77 Days + Days * 84 (Aor.26) (Mây 5). lMav 12)' (Mav 19) * ,at-. ô^\ r 12 MM lmages 13.75 MM 15.5 MM 17.25 MM 19.5 MM ACTþN Scanned lmages lmages lmages lrna¡þs Scanned Scanned Scanned Scánned
nmE + 91 Days + 92 Days * (June 2) (June 3) * 20,000,000 Project Wrap ACTION lmages up and Debrief Scanned and Delivered
Table 2 - Project Timeline
* Note that DMI anticipates deliveries will be weekly or twice monthly, dates shovrn are to indicate amount of images delivered by this time. ln addition, dates may change slight:ly depending on holiday and vacation schedules and the PO received date. Montgomery County may prioritize the work by requesting DMI convert certain records or batches first - the timeline shown above is for the ENTIRE project of approximately 8,000 rolls. ln addition, DMI has the capacity to eithr¡r speed up the project or spread it over additional fiscal years as required by Montgomery county.
23 spECrF,cArroN #25,6,-3,,0-rMJlofJ*c;1)T,ÌËI33iilif-"#l'Jäi"i"'åì":Î.TililÎ8È3
DMI will endeavor to maìntain this schedule ihroughout the project. However, DMI will inform
Montgomery County Project Management personnel ìn the eveni that deviation from this schêdule in ihe amount of t2Qolo or more is lìkely to occur. ln this event, Dl/l will undertake remedial action to try and rèturn to the schedule shown above. lt is DMI's intent to finish this project wiihin the allotted time wìndow. All pickup and delivery is included in the pricing and the schedute for pickup and delivery of ihe rolls will be made in consultation w¡th the Montgomery County Project Coord¡nator and the DN¡l Driver Coordinator. DMI will establish a pickup and del¡very scheduie with the Montgomery County Project Manager at ihe beginning of the project, All p¡ckup and delivery ìs done by DMI couriers with Dlvli vehicles and all dr¡ver personnel are background checked and bonded. In addition, should Montgomery County need a roll of film that is at Dl\41 during conversion, DMI can returo ii via DMI courier w¡thin one business day.
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PROPOSED APPROACH
DMI will use its weaith of technical resources and strong vendor relationships to complete this project. DMI w¡ll be employing state-oflhe-art mjcroÍlm scanners from Wicks and Wilson and Nextscan as well as COTS scanning and image processing software from companies such as Kofax and TMS Sequoia aswell as custom developed software. DMI employs powerful Dual Pentium workstations to assure high throughout and advanced capabilities such as high speed ìmage cleanup, voting OCR recognit¡on and PDF conversion processing. DMI's conversion personne¡ are thoroughly trained and given all the resources possible to assure complete customer satisfact¡on.
DMI anticipates it will require the following equipment to complete this project in the given timeframe:
El 3 High Speed lvlicrofilm Scanners with Workstations EI 3 Workstation for ¡mage Processing and eC ø 6 Workstat¡ons for Data Entry EI 1 Workstation for image output and database integration EI 10 - 13 full time operators plus Manager Table 3 - Equ¡pment and Personnet Requ¡red fot Microf¡lñ Conves¡an
The reasons for these requirements are due to the volume of data requiring conversion and DMI's goal of compieting the conversion in the County's requested gO day t¡me frame. DMI has conducted an extensive on-s¡te review and ìnventory of the f¡lms that Montgomery county wlshes
25 spEcrF,cArroN #zsr6'-"* ,".["Ëff1,T"'åi3.îi.il.'""-"#f,'iå].,"{iiì":?,Tllfiî3¡i to have converted. ln addition, DMI has closely examined the CAR daiabase for these rolls as welf as the tables and fields contained in thìs database. The lMontgomery County microfilm holdings that potentialìy may be converted are as follows: IvfONTGOMERY COUNTY COMMISSIONERS COURlHOUSE SPECII-ICATION ;?5169-i990-JML/n (re-bidl MICROFILM CONVERSTON TO DtctTAL ÌMAGES
Ðrawer # Doc Tvpe Year Roll Numbers Cart. TvÞe
Prothonotary Roll #s 1 - 5669 ANSI 5669
10 General Docket Misc. Roll#s 1 - 49 REEL 0 49 11 General Docket Misc. Roll #s 50 - 106 REEL 0 56 ao Execution Files 1919 - 1960 Roll #s 1 - 85 3l\il 85 0 20 Secured Transact¡ons 1954 - 1966 Roll #s 1 -'100 3M 100 0 21 Secured Transactions 1966 - 1985 Roll #s 101 - 194 3M 94 0 21 Secured ïransactions 1 965 - 1966 Roll # 9 REEL 0 1 22 F¡ciitious Names 1 917 - 1983 Rolt #s 1 - 73 3M 73 0 22 Fictitious Names 1917 - 1983 Rott #s 1 - 16 REEL 0 lo 22 Fictitious Names Supp 1917 - 1983 Roll # 1 ANSI 1 0 Community Tax 1939 - 1959 Roil #s 1 - 15 3M 15 0 25 l\ilisc. Gen Paper 1784 - 1919 Roll # 1 3M 1 0 Sec. Trans. oeuto¡liñdex 1965 - 1976 Rott #s 1 - 8 3M 0 23 Federal Tax Liens 1961 - 19Eg Roli#s 1 - 58 3M.... 58 0 Fed Tax L¡en lndex 1925 - 1981 Rott #s I - 4 REEL 0 4 24 Mechan¡c Liens 1919 - 1953 Rotl fÍs 1 - 100 r:r:l;ir'ii,'!.]:3Mil.,r,]l 100 0 25 Mechanic L¡ens 1953 - 1968 Roll #s 101 - 197 l .f'¡' 97 0 lo Mechanic Liens 1968 - 1973 Rottfis 198 - 22S 1û3Mí,,* 28 0 26 Conditional 1928 - - Sales 1954 Roll#s 1 54 . :ilÈ3M¡i:i,:t ..54::r',..,,. 0 27 Miscellaneous Misc. Rotl- #s 1 - 16- ir:r',¡ 3M:,iril .,,i...:lf lE:i'l¡.ï:::lii.l 0 27 Secured Transactions tr¡isc. à"1 * I ilti N'íiî l. t':i:lrri!lllt',:11ï 0 27 -'ìlì:t:ltì:ü Misc. Prothonotary Mtsc 11 rolls 35mm :r$=¡+1iii lÌt:a:;ij.,' ' i:,11 JU General File 196'l - 1962 Ro¡t #s I - 49 lìr*3MtÌ;]' t:::ìt:'/ì:lì',ì1:ä9 ll:ijlilì,if ,t0 30 Continuance Records Feb '60 - Nov 1960 Roll*fs 238 - 246 .1ìi::. 3M;.:,, r:l:',lii:r..:i9:it,tìr. J;o t,lirr,,,¡: côli'äñ.ijàilecnecords :.ir,,,:ìri 1965ìiirlltr¡"' ¡r"fi¡¡ g 1,rir,ì:¡r ,:.¡tr.¡].].: nSitì 0 ".till|i¡',,*_ ¡¡¡sðlirõ:6ñfíùiùanec,.:l',..,:..t!;.,'.,.,.,,'..',.,.,.., ..: tr :...:t i::lt:,, ::ttt.
30 RéCe¡ii.ds Misc. Rott # 1 REEL 0 1 General Files 1962 - 1965 Ro¡t#s 51 - lS0 3M 100 0 32 General Files 1965 - 1967 Roll #s '15'1 - 249 3M 0 General Files 1967 - í969 Roll #s 250 - 34S 3M vt) 0 Judgments 1918 - 1952 Roll #s 1 - 1 00 3M 100 0 Feb'60-Nov 35 Continuances 1960 Roll #s 136 - 142 l\illXED 7 0
Continuances June 1960 Rol¡ # 243 ANSI 1 0 General Papers Jan '70 - Dec 1970 Roll #s 346 - 392 I\4IXED 37 0 Sept.i 950 - 36 Chattel Morts Oct.l957 Rott #s 6 - 15 IV]IXED 10 0
36 Secured Transactions M¡sc Roll # 1 REEL 0 1 Jb General Papers 1971 Roll # 43 ANSI 1 0 Jr) lvlisc. Files Mìsc Rott #s 133 - 137 REEL 0 5 General Papers Jan'73 - Mar 1973 Roll #s 1 - 6 MIXED 6 0 36 Equity Titles 1945 - 1960 Rolt #s 29 - 61 MIXED 0 Jan'71 -Dec General Papers 1971 Roll #s 1 - 46 MIXED 46 0 37 General Docs 1972 Roll #s 1 - 15 MIXED 15 0
11 MONTGOMERY COUNTY COMMISSIONERS COUR'I'HOUSE SPECIÍ:lCA.rÌON #25 169-i990-JML/m Ge,bid) MICROFILM CONVERSTON TO DIGITAL I\íAGËS
Total Total Drawer # Doc Tvpe Year Roll Numbers Cart. TvÞe l6mm 35mm ót General Papers Jan'72 - Ðec 1972 Roll #s 1 - 32 MIXED 32 0 37 Supplements 1972 Roll #s 1 - 10 MIXED 10 0 General Papers 1973 - 1974 Roll #s 1 - 75 ¡/IIXED 75 0 Jat General Papers 1975 Roll #s I - 6 MlXED o 0 Supplements 1973 - 1974 Roll #s 11 - 33 MIXED 0 Jan'75-Dec 39 General Papers 1975 Roll #s7-97 MIXED 9'1 0 âô General Papers 1976 Roll #s 1-6 MIXED 60 Jan'76-Dec 40 1976 Roll #s7-53 MIXED 470 40 1977 Roll #s 1 - 40 MIXED 400 40 1976 - 1977 Roll #s 36 - 48 MIXED 13 0 41 Ocl' 77 - Dec 1977 Roll #s 41 -55 MIXED 15 0 41 1978 Roll#s1-52 MIXED 520 41 1961 - 1970 Roll #s 39 - 49 REEL 0 11 42 1971 - 1983 Roll #s 1 - 11 MIXED 11 0 42 1961 - 1982 Roll #s I -'14 REEL 0 14 42 1975 Roll#s 1-58 . MIXED... 580 43 1976 - 1982 Roll #s '107 -166 r,*neel;:],.r: 060
1979 Roll #s 57 - 83 r,r'j¡¡lxÈ.Û:rrrr ZI TJ Roti#s 167 170 1982 - .i::ìtf 1i,ì.*-r.i,;tir¡ 03 44 1980 Roll #s 1 - 30 :r,il:iM IXED;,.]i']. 300 44 1980 Roll #s 784 - 99 ilr:.llì|!llXEÞ,4 -':]]:i]]l::i:i:..|]lli]-:]..,..:21;li;:,., 0 45 1980 Roll#s 100 - 192 ',:t']..l]l¡tixÈÌJJ .ì.j, 1::::g3.jlii,,::.illir'r:i.::,Ìl::. tj ..,t r:.j'.1:i,ì::ll:rr:::l;1rir,iì ::;:..,'i:' rìrrtarilt-:,¡li;.,1. ,llil::rì r:;'::t]'.lì :'i.:r '.]']l:¡,.ì'"'"¡,,:ä¡,r.1 ìtr:':iìtl .'ll,iiial frì.1rr'i!.:Lj.,i: .:::tl:t::t.aatì.. ìii::lì:1:l:i¡i92,.''r:Ì:,tt1;ai'il':, Í&rt6ñii' '.)r,.:l;ttl|:ta'la,t,',,.'!.tr' :rrri:i:;-rr rì:r:1, . r a. r.ì 'rll,trllrll. tllilù ll¡,,,,i 'iôtal16äi'ñi '(W'Prothon) '-' '.1'eeìi:','ln"''
Total 35mm: 232
Total Rolls: 7893
The calculations for scanning and product¡on planning purposes are as follows: spEcrFrcArroN #2sì6r-r,r0-rML[oàJbciî)î1å13.îyn'"^9.""YilJij-|"ì"'Ëì":?illilî:È!
Doc TvÞe Dates(s) Roll Numbels) Roll(s) Format Est. lmaqels)
" Chattei Morts. 09/50 - 10/57 6 - 15 10 16mm 26,000 . Community Tax 1 939 - 1959 1 - 15 1 s 16mm 39,000 ' Condit¡onal Sales 1928 - 1954 1 - 54 54 16mm 140,400 " Cont¡nuance Records 02/60-11/60, 1963 1,23A-246 1O 16mm 26,000 " Cont¡nuances 02160 - 11160, 06i60 136 - 142,243 I 16mm 20,800 . Divorces 1980 1 - 30 30 16mm 78,000 u Equ¡iy Titles '1945 - 1960 29 - 61 33 16mm 85,800 . Execut¡on Files 191 I - 1960 1 - 85 85 16mm 221,000 . Fed Tax Lien lndex 1925 - 1982 1 -4 4 35mm 4,000 . Federal Tax Liens 1961 - 1989 1 - SB 58 16mm 150,800 " Flctitious Names 1917 - 1983 1 - 73 73 16mm'189,800 . F¡ctitious Names 1917 - 1983 1 - 16 16 35mm 16,000 Fict¡tious " Names Supp1917 - 1983 i 1 16mm 2,600 " General Docket 1982 167 -'170 3 35mm 3,000 " General Docket M¡sc. 1 - i06 106 35mm 106,000 " General Dgçs 1972 1 - 15 15 16mm 39,000 " cener4;F.rjÈ,1i¡r,,.. 1961 - 1969 1 - 345 345 16mm 897,000 n General Papers 01r/0 - 1980 346 - 382, 43, 1-6, 1-46, 1_32,1_75, fii 1-g7¡_r¡, "t_CJ.
1-55,1-52. ,.:.:i]lj 57 _ 83, 78A _ 99, 1oo _ 192 654 16mm 1,700,400 . General Papers 1976 - 1982 107-166 60 35mm 60 oOO Judgment 1961 11 lndex - 1970 39 - 49 35r-nm 11,q00 , . Judgments '1918-1952 1- 100 100 16mm 260,000 l . Mechanic Liens 191 I - 1973 1 - 2ZS ZZs 16mm 585,000 : . M¡sc. Continuance Rc lvlisc. 1 1 1i9..,,0,q;rttiil ,q.q,$m t, .r,' . M¡sc F¡les Misc. 1 33 5 .:ii;¡iì1,:¡,' - 137 .3,q,Ðqì . 9,0,.0,q,'; . Miéc. Gén Pàper 1784 - 1919 1 1 16mm 2.600 " i\a¡é.ô. lndex civen Name1961 - 1982 1 - 14 14 35mm 14,000 " Misc. lndex J udgments1g71 - 1983 1-1i 11 16mm 28,600 " l\4isc. Prothonotary Misc. 1 - 11 11 35mm '11,000 " Miscellaneous Misc. 1 - 16 16 l6mm 41,600 " Prothonotary Misc. 1 - 5669 5669 16mm 14,739,400 " Sec. Trans. Debtor ldx 1965 - 1976 1 - I I 16mm 20,800 . Secured Transactions M¡sc, 1954 - 1966 1,1 - 194 195 16mm 507,000 " Secured Transactions Misc. I 1 35mm 1,000 n Supplemenial Docs 1976 - 1977 36 - 48 13 16mm 33,800 " Supplemenis 1972-1974 1-33 33 16mm 85,800
TOTAL = 20,153,200 images Table 4 - Calcùlêt¡on of Total F¡lm tñage6 Requ¡t¡ng Convers¡on
Dl\¡l will be using the Wicks and Wilson model RS325 and Nextscan Eclipse microllm scanners. These scanners are among the fastest m¡crofilm scanner models currenfly on the market and can achieve scan speeds of up to 250 lmages per minute at 200 Dpl with 24X film. This is based on
29 spEcrFrcAroN r25r6n-r*-,r'[o,lJ38Ï,u':I3'iil:""iî##iil"ì.'åì"îîTlllÌî3:! testing done on sample film at DMl. Higher resolut¡ons or higher reduction ratios slow the throughput of the scanner as does wider format film (¡.e. 35mm), however this derate is typically negl¡gible across an entire project such as this. Calculâtions are as follows:
20,153,200 images / 66 work days = 305,35'1 images scanned per day 305,351 images / 7.5 hours = 40.713 images scanned per hour 40,713 images / 60 minutes = 678.55 images scanned per minute 678.55 images i 250 ¡mages per m¡nute through pul = 2.714 machines Table 5- Calculat¡on of High Speed Fitñ Scanners Requ¡rcd for M¡ctofilñ Conversion MONTGOMERY COUNTY COMM ISSIOI.¡Ë RS COURTHOUSE SPECIFICATION #25169-3990-JML/m (re-bid) MICROFILM CONVERSION lO DIcITAL IMAGES
The system topology for the microfìlm conversion will look something like this:
Output Sitation (ATA Hard Drive, CD, DVD, erc.)
Figure ,l - Midoñ,m Conversion foøàgy : ,l .1: :,' : : " The methodology used to peffOif.n the microfilm conversion will be aSfollorrs: t:, ,..1 j
ø Each roll will'be scannèd to high qualig Group lv ÏFF images AND grays;cale.JpEG images at 200 DPI as requested. DMI will scan each roll in its entirety fron end to end, including all start and end targets, retake sheets, etc.
ø Each group of rolls will be fine tuned to achieve the highest quality images possible
ø Automatic QC will be performed that will alert the scan operator if any imagr:s fall "out of spec' due to low contrast, excessive noise, etc.
ø Each roll will then be moved to the QC / image processing station. Here a eC operator will look at sample images form the rollas wellas design a custom image pr"ocessing algorithm for that roll. lmage processing may include despeck, deskew, brrder removal etc as well as any other image processing steps that reduce file size while p,reserving as much data as possible. MONTGOMERY COUNTY COMMISSIONERS COURTHOUSE SPECIFICATION #2i 169,i990-iML/m (re-bid) MICROFILM CONVERSiON TO DtcfrAL IMAGES
I . Frame Number
¡v. lmage Number
These fields will allow DMI to establ¡sh a un¡que link between the image and the database record in the Montgomery County CAR system. ln add¡tion, by preserving the
"lmage" number, which is d¡fferent than the "Frame" number from each roll, ¡t will be possible for a user to browse an entire roll of ìmages sequentìally from the begjnning of thê roll iotheendof the roll ìn the same sequence asthe physical roll. All of these fields will be imported into the imaging system dur¡ng upload of ihe ¡mage and index data into the system.
ø As a last QC check, DMI QC personnel will ensure ihat the file directory structure, upload format, flie format and naming scheme matches that as required by the Montgomery County ¡maging system.
ø Finally, all ¡mages and index information will be loaded ìnto DMI's D¡gitat R/prM system for delìvery to the County. Dig¡tal R/PrM is a mìcrofilm retrieval system that allows
organizations with high volumes of m¡crofilm to easily migrate the reirìeval of that film io a d¡gital, computer based system in a cost effective manner. Digìtal R/prM is easy to use because it mimics the behavior of a microllm reader printer. Some key features of D¡gital R/PrM are as follows: MONTGOMERY COUNTY COMMISSIONERS COTJRTHOUSH SPECÌËlCA'tlON #25 169-3990-JML/m (re bid) MICROFILM CONVERSION TO DlcITAL IMAGES
Allows instant loading of any roll by entering roll number and Doc Typel Once a roll is loaded, allows "browsìng" the roll using foMard and back controls, jump ahead or back by 10 frames or 100 frames or jumping to any frame by keying in the frâme number.
t Allows toggle of the image beh/veen biack and white and grayscale iv Allows inversion of the image Prov¡des zoom in and zoom out capabìì¡ty vi Allows pr¡ntìng single or multiple frames easily v¡i Allows exporting of images form the roll to hard drive in TIFF or PDF format vii¡. Allows email of a single or muliìple pages ix Allows either temporary or permanent redactions X Allows adjusiment of ¡mage brightness and contrast pr¡or to print¡ng, export¡ng or emailing
_.,.,..Xj. Allows gamma adjustment tillíù.l|iAUp¡" r""rc,Þj¡,g,..,.9.,..¡ a value stofe..d.in a.--CA.R....qatabase that links to the fltm Xii¡. AND MORE!!!
...... --...... :.... ìiälÌ',tl ::i.1: :ìjrt:fì .itr¡:l' .'j.tirrï, .:ä:iìl
number - ;.e. multiple rotl number '1 s 2,s, 3 s. etc-
,rl,i¡'år'rrwirr i¡Ì¡11ti..1..,¡ irovioe ¡-e 1ry¡.*,v,.¡,98*qr.9 no ,o$å* t",i.,,t'ô'n'à rylá¡iíå.-âåffi - offices and provide end user train¡ng on the system. T¿ble6-MictôfilmCont éutë o - tvnuo trn vonversion Methodology
DMI is confìdent that this methodology w¡ll yield the highest quality m¡crofilm conversion in the leasíìmount of time for the best cost. l\4ontgomery County representatives are welcome to tour DMI's conversion faciljty in New Castle, Delaware to see our m¡crofÌlm conversion first hand as well as look at our secure facility and understand our methodology more completely. A graphical representat¡on of this process can be seen in ihe diagram below:
spËcrFrcArroN #25r6r-3r,0-r"rl[oàJffd3ïlåI3.iil,';:".u?Yl'Jiåi"ì"'Ëìá?TiülÎË3
EOUIPMENT TO BE USED
DMI will be using the Wicks and Wilson Modeì RS325 and NextScan Eclipse microfilm scanners to scan l\¡ontgomery County ârchìve Ílm. These scanners are among the most advanced m¡crof lm scanners on the market and feature a wealth of features designed to alìow m¡crofilm to be captured at the highest possible quality and speed. Of special note ¡s the 10 bit camera. This allows the scanner to capture up to 1024 grey levels as opposed to an e¡ght bit camera which onìy allows capture of 256 grey levels. By capturing more grey detailfrom the fìlm, better black and white scans can be created because more information is fed to the scanners optimization and threshold¡ng circuitry. Thus, a l0 b¡t camera wjll always produce more accurate black and wh¡te images than an 8 bit camera. DMI has proven this in extensive testing with olher scanner models that only employ 8 bit cameras. More ìnformation on the units that Dlvll proposes to use can be found in Appendix C, Addit¡onal Products lnformation.
_ fièqe Processrng SI'IARTSCA¡T1O S¡jARTSCANTO SI4ARTSCAI'IIO S¡AMTSCNNIO R""l 16r"-a@ I ". Simplex or Duplex, COM size (mm) 16735 rr* 16/35 l.r'l-n Gl:snr. Tol¡s.. lFilm - spool s¡ze 30m, 1 00ft, Yes :Yes Yes iYes 300rn, 1000ft No Optional Optional Optional - F¡¡m Reduct¡on Ratio ljx to 5or z.st to so* fs- .á s-ot zst ,o so' (lsmm to 36x) (35mm to 36x) (35mm þ 36x)- (35mm to 36x) iAGI Greyscale 256 level greyscâle output No Optional ,Optronal Yes iScaling accuracy +Ia/o i+|o/o :ilo/o :+lo/" Fôst Frame Search Y"r Y* Yes F¡le Formats Standard TIFF, CALS- T]FF,CALS, NTT,CALS, TFF,CALs, JPFG." BIVIP'" JPEG'^, BMP"' JPEC", BN4PI' Optional PDF PDF PDF MON'fGOMERY COUNTY COMMISSIONERS COURTHOUSE SPÊCIFICATION ;25 169 1990-JML/m Ge-bid) MICROFILM CONVÈRSION TO DICITAL I\,IAGES
Data Types G3 compressed Uncompressed. ', Uncompressed ' Uncompressed^a ld & 2d, G3 compressed G3 compressed G3 compressed G4 compressed ld & 2d, ld & 2d, td & 2d, tjled & untiled G4 compressed G4 compressed G4 compressed trled & untiled, tiled & untiled, tiled & unrled, IPEG'" ]PEG.I JPTG. ' l.lanual product¡on tools Framing Yes Yes Yes Yes Rot¿tion Yes Yes yes yes Cropping Yes Yes Yes Yes Zoorn Yes Yes Yes Yes Logging Yes Yes Yes Yes Deskew * Yes .Yes yes yes ¡;ñ;i; product¡on tools Deskew * No Yes Yes yes Centering No Yes Yes Yes iSMART Assist ]Ygs iYes lYes lyes . .. lCheck pr¡nt capab¡lity Y"t Yes Y"t rR€-work rnode Y* Y" v"ì- v", - :Frame Detect¡on Blip code (including multilevel) or Edge Detedion - ìCont¡nuous Data Output Dat¿ output in a stream of contiguous fìles (with or without pull-down gãps) jFrame s¡zing Predelined sizes or automêtic sizing
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+ Territory dependent * Bitonal only *x Greyscale onlY MOìiTGOMERY COUNTY COMMlSSIONERS COURTHOUSE SPECIFÌCATION #25 169-3990-JML/rn (re bid) MICROFILM CONVERSION TO DIGITAL IMACES
Some features of the Nexiscan scanner are as foììows:
SPËED
Z 8.5x11, 200 dpi, 24x reduction: ø Bitonal 300 ppm (TIFF G4lG3) Ø Grayscale 300 ppm (TIFF uncompressed or JPEG) ø Grayscale & Bitonal at the same time 300 ppm (600 ppm throughput) ø Adaptive Speed Control (20 ppm to 300 ppm) ø High speed rewind ø Pre-scan f¡lm cleaning (boih s¡des)
OPTICS/CAMERA
ø Linear light via fìber optics yields flat ¡lluminalìon source Ø 10 bit aniiblooming CCD array to protect against over exposure Z True Gamma Correction & Auto Focus Ø Schneider Lens V 8192 Pixel CCD spEc,FrcArroN;25,6n-,'o-,"'[oàJooåffÌåI3ffiil."f,'"#X'Jiii"ìi'åÌ"Î?TilìlîHË
SOFTWARE FUNCTIONALITY
Ø Eclipse combined wÌth the nextscan FusionrM software was designed to reduce convers¡on cost by minimiz¡ng operator set up time and eliminat¡ng the need for rescans due to poor quality outpui.
M Fusion uses a one window interface that is much simp¡er and intuit¡ve than the others,_ jusi click on one of the four tabs for setup. Fusion's flexibility gives ihe Ecl¡pse operator total control over the scanner setup opt¡ons, resulting in superior qual¡ty output. some of Fusion's unique functions:
Kofax Ascent wi¡l run DMI's scanning operations. Kofax Ascent is a high volume image capture, ec and indexing software which manages the ent¡re data and document capiure workflow. lt allows repeatability of lhe conversion process and oniy allows operators trained on a particular job to access the funciion of the software required for that job. ln addition, Kofax Ascent scans all materials to a centralized server, not on the local workstation. This ensures that images are centrally located, easily backed up in the event of a failure, and only accessible by those personnel who have the proper authority and rights to operate on the prolect or see the documents.
lf required, full text ocR and PDF creation w¡ll be done using prime Recognition. prime Recognition rs a 5 way voting ocR algoriihm that produces up to 5 times less errors that convent¡onal ocR .read" packages. lt does this by having 5 d¡fferent ocR engines attempt to the document and then spEC,F'cAfroN #25'6'_"* '''*oàJff?il'''åi3Ry]1""^9",#r,'iå1"ì3Bì":?TiilHS:!
"voting" on the results. By having 5 d¡fferent OCR packages, the strengths of all ofthem can be leveraged to produce results far superior to any single eng¡ne âlone.
once ocR'd and PDF'd, DMI will employ PDF compress¡on technology from cvlsloN if required. This technology allows PDF fìles to be compressed to y2 to ya of lhe¡ oiginat size while still maintain¡ng full text search capabil¡ty and full image fidelity. This allows more files to fit on a cD or DVD as well as provide for faster web downloads and less bandwidth requirements. To use lles compressed with this technology, users are required lo have Adobe Reader version 5.0 or higher insialled on their workstations. The latest Adobe Acrobat reader is always available at no charge directly from Adobe by going to httoì//www.adobe.com/Þroducts/acrobalreadstep2.html.
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PRICING
Please see the County supplied pricing form, neld page.
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i¡rüi:ì|'ìt:li:ir;..1i :iì:il,trir irl;ììtìr:.tiìi¡. ,::.;rlirrìl .rili:ì.| 't)Lti .,¡ì: ì :rl:,r:ril::.:rìi!:iri¡'liì:rr:.. ; ti{,]l:ì 'iL:11!:ì:'. :;riiiLit,a ... :,;lt..li:'.i..l ::rir:rar"t .:__r:::.:ì..¡l 1,:::.rl .:.¡¡ì: .,r¿. . .:.l :ì:t:.il li¡:t:iriìr :.'¡:trtr.,Ìr :):::]a::j.: li,|l.:lilìii ..:::).:t..:rt:art .,:.Ìl:ì1ì':t:rÌt ':' rt!:.:.ì11.:lii:.].-rli:,:.r::rr:: ,..1. t .l',¡ii: .ì tit:-i.::trf ::at;t!::lta:). r;ì '/ari.:,jj]:]l r.tti.;i ) .-f:r:,¡ri t:rr:r::.rl 'ti:;ir¡li:lltif :ilrr:.¿rrri rrra:li:.]].r l1i:iilläii,,fi rl . ll ,iliÌlir:.¡rr .trr-¡rì
::t::.1ìl; ;ì,-Ìl¡ri.:r; iiì;t;tì¡ii:a-,ìt:.ìrl irìlitlìì! ...;ìi|laa:a , :t::a ',,rr,l.',iì;tr::iir:1.:]' irt. .:..lll ìi':.j.tìirtlrtLll:;ill.,,¡,,,,...,. ..,...,,,,r¡,1.. #25 1 69 -3 9 9 0 -IML/rn (re_bid) PROPOSAL F'ORN,I
Submitted By_!.1=_!:_:.r,!.1:r4..-...1 (Contractor's Name) Dale l, , '',
To: Commissioners of Montgomery County Courl House Norrisiown, Pennsylvania
Gentlemen:
This proposal is submitted in accordance with your advertisement inviting proposals to be received for the project identified as:
Capturing rolls of microfilm for conversion to digital images for use by the Prothonotary of Montgomery County.
Having carefully examined the "Advertisement for Bids", "Bidding Instructions,', "Scope ofthe vy'ork", etc., hereinafter referred to as "specifications", together with alt addenda, errata, bulletins applying thereto, and being familiar with the vãrious conditions affecting the work, the undersigned hereby agrees to furnish all materials, perform all labor, and do all else necessary to complete the work in strict acsordance with the specifications, for prices as follows:
CAPTURING ROLLS OF MICROFILM TO DIGITAL ELECTRONIC IMAGES
Estimated 8,000 rolts S ,;i i :'l I iroll 1't year Licensing Fees (ifany). s .,.,
-:---"j- TOTAL LUMP SUM ESTIMATED PRICE .$ (-)
(*)Basis for Bid Bond or Certified Check, ifrequired.
AdditionalyearlyLicensingFees(ifany)...... 9 :i.-j ij,.ì,.*- per year
Prompr Payment Discount Terms , . ,
In case this proposal is accepted, the undersigned is hereby bound to enter into contract within thirty (30) days after receipt ofnotice ofacceptance ofthe above in accordance with the speci fi cations. (/) spECrFrcAroN #25,6,-3r*,,'.Ìåo(ÌJfi?ff1ä133iil"""i"rëfJiåi"ì"'åì"îî.:ililî3È!
WHY DMI?
DMI understands that there are other companies who do what we do - compeiition exists in almost all markets. However, we feel that DMI offers the best mix of quality and value of any company providing document management services. Here are some ofthe reasons we ihink so.
ø Longevity - Dlvll has been in bus¡ness since 1977, much longer than most of our compet¡tors. We have been film¡ng documents for almost 30 years so we know how to handle paper and make sure every page gets captured. Wedidn't justget intothedocumeni imag¡ng busìness like some of our competitors - th¡s is what we do.
Ø Personnel- DMI boasts the best personnel ¡n the ¡ndustry today. We have programmers, CDIA'S, IVICSE'S, CNE'S and even electr¡cal engìneers on staff. Our product¡on staff receive
training in our 12 seat training room on all software and hardware they are expected to operate in their duties. Because we are resellers for the vendors whose products we use, our training comes right from the manufacturer. We have the best tra¡ned and highest skilled people work¡ng on your project.
g Secur¡ty - When irust¡ng your vital documents to a third party, security should be of an utmost concern. Ourfacil¡ty is under constant video monitoring whìch is recorded and archived. All employees are drug screened and background checked before hire. Badges are issued to all
42 spEcrFrcArroN #?5,6n-,'o-,".nofJffo3\,1äi3.Îiil.""äTilJiil";:'åì"Î?Tlìfi:3È3
employees that control what areas ofthe fac¡l¡ty they have access to. AII ingress and egress by every employee through every controlled access door is logged permanenfly. Access to the
server room, the vital area where all document images reside whiìe they are ¡n progress ¡s controlled by a biometric fingerprint read¡ng system. Your documents are probably safer here than at your faci¡¡ty.
ú capiaris Alchemy - ¡ncluded with all scann¡ng services where customers do not choose to use DMI's WebDocs product is a copy of the award winning Captaris Alchemy product. Alchemy consistently wins rave reviews for its high speed search and relrieval database and its ease of use. Hundreds of DMI customers swear by Alchemy and its robustness as well as the abilìty to train new employees on the software ¡n a matter of minutes, not hours or days. spECrFrcAroN #z5rón-'nro,,rr[oàJff?,Yl'èi33iil.""î'iYl"\ü"ì"'åì"îîiili]î3i3
CONCLUSION
DMI has proposed a very high powered, scalable and extensible system as welì as realistic microfllm conversion plan for Montgomery County. The system is capable of high volume microf¡lm conversion of the h¡ghest quality from mìcroflm input. We hope ihat we have given you a good feeì for the value, the features and the benefts of the system. W¡th th¡s in mind, DMI siands ready to modify any aspect of our proposal to better suit Montgomery County's needs or budget. We sincerely hope that you have enjoyed our presentat¡on and we anxiously look foMard to working with you on th¡s excit¡ng projectl
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l ttìtillÌ,¡14.1,i,ì,Ìirlt:tì::i1::.1)-,:i;r.-r,r,ìi MONTGOMÊRY COUNTY COMMISSIONERS COURTI.iOUSE SPECIFICATION #25169-3990-JML/m Ge-bid) MtCROFtLM CONVERSION TO DTCtTAL TMAGES
Appendix A
DMI Personnel Resurnes and Qualification D ata Management Internationale'
Key Personnel CarolJ. Swezey CEO/President
carol costello swezey seryes as Data Management lnternationalefs President and Chief Executive Officer. She is responsible for overall corporate strategy.
Carol holds an MSN degree from the University of Pennsylvania, ir; a nationally board certified pediatric nurse practitioner and an adjunct professc'r at Wilmington College, New Castle, Delaware.
Carol's work and extensive experience in the medical community, especially with children and their families, has given her a unique pro-family approach in the work environment. She is genuinely interested in people and this has not escaped the notice of employees and community leaders. Her leadership philor;ophy espouses people and how to reach out to them. She places a strong emphasis on family values, employee and customer relationships and individual thinking. She profoundly believes, and practices, that one should lead by example, and make a difference by standing out from the crowd in a creative and constructive way.
Carol is a fellow member of the National Association of Pediatric Nlurse Associates and Practitioners, a member of Sigma Theta Tau, lnternational Honor Society Xl Chapter, Delta Epsilon Rho Honor Society, holds a seai:on the executive committee of Child lncorporated's Welcome Baby Pilot F,rr:ject and has been a medical consultant for the daycare industry. Other memberships include New Castle County Chamber of Commerce, National Federation lndependent Business, AllM lnternationaland it's new affiliate, the Film Based lmaging Counsel.
William A. Swezey Sr.
Secretary-Treasurer / General Manager
Mr. Swezey served in the United States Airforce during the Vietnarn War period. Following his honorable discharge in 1966, he worked for Burroughs corporation as a senior systems analyst. His primary functions included softw¿re development, computer installations and conversions also, traininç¡ customer's employees in programming, database design and application deverlopment. ln 1974, he was transferred to Farmer's Bank of Delaware, Concord lllall Operations Center as a project manager to develop customer information system (ClS) software that interfaced all database transactions to all banking applications. He assisted in the development and programming of the Demand De¡rosit accounting system, Savings system, lnstallment Loan system, Mortgages and Proof and Transit ltem Processing System.
Starting in 1976 and continuing into the early 90's,Mr Swezey managed the data processing and customer service departments of Artesian Water C;ompany, Delaware's largest water company. He supervised staffs in each department, oerformino iobs related to customer service. billino. meter readino. collections. data entry, systems design, programming and computer operations. l-le was responsible for budgeting, staffing, hardware and software selection, their maintenance and upgrading. ln 1977, Mr. Swezey co-founded and organized the formation of Delarruare Micrographics, lnc. , Newport, DE, to provide COM services to local businesses in New castle county. He served in the capacity as administrative anc t'achnical consultant until November of 1995, when the current management tregan dictating the direction of the company and Mr. Swezey assumed his current Frosition.
Mr. Swezey is a graduate of the University of Delaware with a BS in Business Management with a concentration in marketing. His data processinçr and programming experience spans severaldecades, encompassing IBV and Burroughs mainframe computers through present PC technology. His programming language skills include Autocoder, Assembly LanguaEre, COBOL, FORTRAN, RPG, BASIC, Turbo Basic and currentty Visual Basic. He has experience with Burroughs MCP, IBM DOS^/SE, PC, DOS, Windows, VSAM, VTAM and JCL operating systems.
He has been active in the local chapter of the Data Processing Man;agement Association and has served on the data processing advisory board r>f Delaware Technical and community college. He is currently a member of the New castle County Chamber of Commerce, National Federation of lndependenl Business, localand lnternationalchapters of ARMA, AllM lnternationaland therir new affìliate the Film-based lmaging Association. He currently holds a commercial pilots license with a multi-engine and instrument ratings.
His background in data processing, micrographics, marketing and cr¡s;tomer service have proven invaluable in moving Data Management lntern¿rtionale'into the twenty-first century.
William A. Swezey ll. Executive Vice President / Technical Products Manager william A. Swezey ll serves on DMI's Board of Directors and is DMI's Executive vice President. william also implemented the coLD, lmaging and Filrn scanning Departments at DMl. ln his role as Vice President, Technical Servicr>s, Wlliam oversees DMI's selection of products from third party vendors that nct only allow DMI to deliver state-of-the-art services at very competitive prices, br-rt also allow DMI's system engineers to design solutions for customers that are cutting edge using best of breed hardware and software.
Before joining DMI in 1995, William served as Director/Devetoper at SWFTE lnternationale for several years where he oversaw the production of sr:me of the earliest and best known multimedia CD-ROM software titles such as, Up your Scorew, an interactive multimedia SAT test preparation product; The Audobon Society's Multimedia Guide to Birds of North AmericarM and The Bug BookrM and The Bird BookrM, educational multimedia software titles for younger children. This early CD-ROM experience translated into excellent practical knowlerlge as William introduced CD technology to many of DMI's customers.
William holds a BSEE and MSEE in Electrical Enoineerino from Widener university as well as an MBA from the same institution. He is cu'renfly working on his private pilots license and has an interest in electronic music synthesis, vintage electric auitars and exotic automobiles. He currently lives in Chadds Ford, Pennsylvania.
Jose'Dancel Chief Information Officer Microsoft Certified Systems Engineer (MCSE) Certified Document Imaging Architect (CDIA+)
Jose'4. Dancel is DMI's chief lnformation officer. ln his role as clo, Jose works closely with \Mlliam A. Swezey ll, DMI's Executive Vice PresidenV Technical Services Manager to ensure that the company's technical infrastructure can meet the needs of the corporate users as well as the demands of DMI's on-site state-of- the-art imaging service bureau.
Mr. Dancel, working closely with both sales, and technical staff, is intimately involved with the design, installation and integration of each and every document management solution that DMI develops. Over the years during his tenure as Executive Director / Chief Technology Officer of a financial servir:es.company, as a principal for a financial investments company, and now as a CtO for DMl, Mr. Dancel has implemented many effective and reliable technology solutions. His approach to technology implementation is a pragmatic one. He cloes not feel that it should be employed just to be on "the cutting edge". The solution must improve the company's processes and have a measurable return on investment. lt is this same "real world" approach that ensures that document manage'ment solutions, designed by DMI for end users, will have the highest standards of quality, reliability and effectiveness.
Mr. Dancel is an active participant in his local church. He is also a Wing Chun kung-fu instructor and his hobbies include scuba diving, surfing and baseball. He currently lives in Marydel, DE with his wife of 16 years, Lesley, and their 3 children, Bradley, Brittany, and Joseph.
John Yorty VP Medical Processing Division
John Yorty holds a Bachelor's Degree in Business Administration from Pennsylvania state university and has been in the health care irrdustry for over twenty years. For fourteen years, John was owner and Presiderrt of yorty Medical, which distributed medical supplies to hospitals in the greater Philadelphia area. Yorty Medical had annual revenues of $15 million dollars trefore John joined Owens and Minor as a Supply Chain Management Consult¿¡nt. John spent five vears with Owens and Minor in the Philadelohia are¿. Durino this time, John real¡zed that the same protocols and "just in time" philosoph¡es used for medical supplies could be applied to medical records that are often stored ofl s¡te and requested just as supplies are. John felt he could he¡p bring cost savings and efficiency to a typically inefficient aspect of a hospÌtals operation.
To this end, John teamed w¡th DlMl to form Resource Data Management, the document management company geared solely to health care organizations. John serves as V¡ce President of ihe Division and President of Resource Ðata Management. By offerìng records storage services, purg¡ng serv¡ces, conversion servìces and destruction services via a single efficient provider, John has brought a new model of records management to many Philadelphìa area hospitaìs. Using his years of contacts ìn the health care industry, John has been able to bring his 'supply chain management" concept of records management to many admin¡strators, records managers and business managers in the ph¡ladelphia area in a short amount of t¡me.
John lives in the greater Philadelphia area with his wife and children. John enjoys travel¡ng and supporting Philadelph¡a sports teams when he is not solving complex records management problems for customers.
D¿\Jral l,¡, Gsrei€.1rix. liill Records 14anagement Specialist
David W. Genereaux is a member of Data Management Internationale's (DMl) Professional Serv¡ces staff and an inaugural AIIM Master of lnformation Technologies. He has over 33 years of process and organizational realignment experience, facilitat¡ng education ¡n adapting to new technolog¡es and cultural change management. He has very extensive experience and expertise in reinforcìng m¡ddle management and their employees to confidently transitìon from traditìonal paper-¡ntensive to digitalìy interact¡ve work environments - spending quality time spent on the early planning stages io ease implementation and enhance subsequent system value and acceptance. Dav¡d is internationally regarded for his diplomatic, conceptual, people-based consensus building skills - based on People, Process and Technology.
He ¡s one of the founders of the electronic ¡maging and optical storage industry; was present at the frst successful coating of an opt¡cal disk and part¡cipated ¡n the first successful forms redesign and use of OCR to automate data capture. He has comprehensive knowledge of electronic imag¡ng, project management, and work process redesign to meet the needs of private/public secior and ¡nternaiional clients. His attent¡on to detail is iegendary. He has part¡cipated in large imagìng feasibility and planned very large paper{o-image conversion projects. He has integrated ìmage system design plannìng with records management retention schedules and prepared guidelines for client's legal counsel to manage digÌtal records.
He has pioneered the Electronic MailroomrM, which utilizes ìnielligent capture Drocessino to scan incomino oaoer and femittances in ihe maìlroom to Electron¡cally SlingshotrM the captured data and images to users thus increasing information T¡me ValuerM. He has also pioneered the integratjon of GIS (Geographic Information Systems) spatiai, multi-layered data with Electron¡c Document Management Systems (EDMS) - to enable geographic access to documents. He is a 33-year member of AllM and also a member of ARMA, CENDAEM, TAWPI and URISA. \'ION'I'GOMERY COUNTY COMMISSiONERS COURTHOUSE SPECIFICATION #25169 3990JML/IIì Ge-bìd) MICROFILM CON"VERSION TO DtcITAL IMAGES
Appendix B
DMI Partial Reference List and Reference Letters
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Pardon Attornev
W ùtl1i' t g h' ¡,, D. C. 20ß A
:1, lJ ?irl.
Mr. Bill Swezey, Sr. Data Management Internationale 49 Germay DrÍve wilmington, DE 19804
Dear Bill,
I wanted to take a moment to thank you and your staff for the excellent work you did scanning our collection of Presidential Pardon Warrants that dated from George Washington to Bill Clinbn. This was an unusual assignment because the warants were bound in very large leâther binders that could not be broken apart. your ability to use the JumboScan scanner to make high resolution gmyscale imag6 met our document preservation and image qual¡ty reguirements perfectly.
Às the result of your ability to digitze our irreptaceable historical documents, the Office of the P¿rdon Atbrney has an image collect¡on that ¡s electronically accessible to historians and researchers while, at the same time, protects the originals from further hardling and pss¡ble damage. We are impressed w¡th your Jumboscan's ability to produce srch high resolut¡on images that cãn be zoomed to reveal even the srnallest deÈails. This wi¡l gready t¿c¡litate historical researdr.
I also wanted to thank you for makirg a\railable Mr. Thom H¡nkle, witñout whom üris project would never have been possible.
Sincerely, i-,-*\I \..- --\-..\ V-x+J-.--lwilrim oui-.r,.u- \ | \€i(ecütive Officer I olÊeeat.üìejqgrd Attomey rue. ?1. ?OOZ 3'Cipu L¡lttt-NOlteOlretV ilO. t00
Wrratd Cllr¡lo¡ CanÊr
307 SolJg| D¡r¡ûr Siù¡C MfilrDlll3fr, 36'tol Po. B(D. rsr 341@'1e+¡ (El4) @6700 (334) ¿e3O76^bÞ¡n¡ h¡ rttrr.¡nF.llzallJs
To: wbom It u¡y cor¡@ .{ugust 20, 2002
Roo: Buddy P¡d4lbi¡tctoç-:e/ coúFÍ€r Services
Rc: hvolvroeú úù Da¡¡ lylùâgeocat hts¡atioo¡Ul¡¡ier
Tbe À/o¡Boecry hiblic Seåool Sy¡¡co rectatly bad tbe pleasure ofdcaliqg with peoplc froo Dats Àda¡ag€d¡ril ¡nt $âtio¡al (DÞfD sd l¡ticr worldwidE, Itc" Wo bad â ¡lroj€ct urbic¡ involved uPgradi¡g aa old docunørr ir¡¡gi¡g ¡rsteo, boô hudw6'e ¿¡d softwa¡r' to a sysf€û ihar is <¡rreot a¡d useable I o pleased to sry tbd Ioo Daucal ûom Dlvt ¿¡d l"l¡ù Davis, tom Irnier, wero both exceptionrl at evsythi¡C tbÉ,y did to coroplete this proje.ù They both consi6t6¡tty ö6p¡¡)¡cd ¡¡ a¡titud! tha¡ to¡d æ rfat tbc "<¡¡sroEÊr conca 6rsl" with th€ú and th€ courpaoies ùa thcy wo¡t ñ¡. Tbey botb sbor'ed dsdicåtio¡ to us a¡d did we64ùing th"t ¡¡¿g uæessa4y to bti;og rû old i[opcÍab¡c syst€û oa li¡e. I o o¡c lhåt sDy fuhc( deâlilg3 tbst or¡¡ school sptcor has with doorocnt inrgùrg çiU isctr¡d€ DMI asd lrûier. This certai¡ty cooes Ëom ùc corpaieacc thrt lre jusl haÀ
I higþly rcoonureod that aa¡,onc considering a docruent iruging systÊr! usc both DMI s¡d r i¡ier'. Tb€y â¡Êlrofessiooa¡s thst c¿r be couated o¡.
If anyone that nnib fris would like þ tatk to Eo ñEthes aboÉ whlt these pcogle did for rs, I ca¡ be coDt0tted af 034) 223{E l0 c by crrr¡ir ¿¡ g¡¡¿¿t¡tt1<@ps¡l2.al.ur OFFICE OF THE SECRETARY OF STATE IESSE WHITE . Secrerary of State
September 12,2002
Joe Dancel Data Management Intemationale 49 Germay Drive Wilmington, Delaware 19804
Dear Joe:
I am taking this letter to thank you for very capable wo¡k on our digitization project. We are bringing this project to a successful conclusion in no small part due to your contribution. The Jumbo Scan images ofour large-format plats are second to none in quality. Ifyou can ¡ead the text and figures on the original map, you can read them on the image. Your knowledge and willingness to cooperate ensu¡ed the success of the project. Shortly we are going to release the CDs and place the images ofour state's plats on our Web site. I believe that this project will set a new standard in the display ofdigital imagery for our nation's libraries and archives. You and DMI can rightly claim a significant part of this credit.
Sincerelv- ghr.J gL
Charles L. Cali, Supervisor Information Services Section Illinois State Archives Norton Bldg. Springñeld, Illinois 62706
Sp¡ingfield, tllinois 62756 (274 782:22O'l For Deta¡ls, Gontact, Intema.ionare' ?n,3¿Yfli.*ient ,"t0, wiuiam Sweze¡ r ltliJirr,flóiìI1ìilf fffoffi;'1;"ntt-nt'n.ut'onult Fa\r0:-oiö-lloo
DMINews Release
Local Company Wins State Gontract
Data Management Internationale' beats out 14 vendors to win Document Imaging Bidfrom the State of Delawore
Vvilmington, DE: The State of Delaware has selected Data Management Internationale' (DMl) to provide document imaging software and hardware for the Department of Natural Resources and Envìronmental Control (DNREC), D¡vis¡on of A¡r and Waste Management, Waste Management Seciìon, Site lnvest¡gat¡on and Restoration Branch. The document ¡mag¡ng system ìs designed to replace the State of Delaware's manual filing of documents,
and allow documents to be retrieved directly to the desktop. in addition, it w¡il perm¡t public access to the
Superfund Siie cleanup documents at a terminal in the Department of Natural Resources, or via the
ìnternet, thus relieving State employees of this task.
"DNREC's obiigations to make ¡nformation on Superfund Sites available to the public under lhe Freedom
of lnformation Act will be much more effic¡ent, and the publ¡c w¡il have âccess to these documents direcily
vìa ihe internet and any standard web browser," comments Wlliam Swezey ll, Dl\ill Technicaì prolects
Manager.
Says Swezey, "The system that Dlvll designed using Optech software fulfills DNREC'S prìmary goals of
enhanced document securìty and increased ease of access to the documents both by State empìoyees
and the general public."
- more -
For Release 9 a.m. EDT Local Company l4/¡ns State Contract Page 2
The State of Delaware will use Optic¿l lmage Technology, lnc.'s (Optech) OptilMAGE (Document lmaging), ObjectsERVE (Hierarchìcal Storage Management) and ObjectPRtNT (pr¡nVFax Server) software. A Bell + Howell 1000F8 36 ppm scanner will scan documents wh¡le the images will be stored on a Hewlett Packard 16 platter optical jukebox with a storage capac¡ty of 40 GB. Existing
PC's will be used, âlthough the Branch will be upgrading to Viewsonic 21" ìmaging ready monitors. lnitially, there will be 10 users.
DMI has been a leading lnformation Management Company for over 20 years. They provide services ranging from, but not lim¡ted to, media conversion, CD master¡ng and dupl¡cat¡on, hardware, software, source document mìcrofilming, COLD, computer output m¡crofÌlm, workf ow,
HSM, internet access, equipment rental, sales and service.
For additional information, please contact VMlliam A. Swezey ll at D[/1, 49 Germay Drive,
Wlmington, DE, 19804. Phone: 800-DMl-4210, Fax:302S56-1 169, EMAIL: [email protected], or vis¡t www.dmi-inc.com GOUERlITIEI{T
U.S. Embassy Mexioo C¡ty
persorr BAGKGROUlID When a returned to reapply for a visa, information on their application was The U.S. Government has diplomatic rela- accessed from electronic files. The officer tions with about 180 countries. In most interviewing the applicant was required to of these countries, the U.S. maintains an confirm his or her identiq with a previ- embassy, which usually is located in the ous photo. Here's lvhere the process hit a capital. The U.S. also may have branches roadblock: Wi¡h staff shuffling through of the embassy, called consulates, in other disordered file cabinet d¡awers, each locations within the country. American photo and pap,:r application took from l0 embassies provide many valuable services to 20 minutes to locate. to both Americans and the citizens of the countries where they are located, includ- The stakes are hrgh. Immigration officers ing promoting the safeq'of Americans responsible fo:: reviewing and approv- abroad and issuing visas to foreigners ing thousands of'applicants a¡e liable for wishing to enter the U.S. The U.S. Embas- decisions they make that involve an1, legal sy in Mexico City is the largest consular questions. In these cases, it is imperative operations in South America. that proper identification is documented to ensure against fraud. The time-consum- BUSI]IESS PROBTET ing confirmati'ln process was necessary, but the storage: and retrieval problem was At the U.S. Embassy in Mexico City, growing along with the frustration level of 2,000 to 3,000 people a day seek visas to the staff and applicants. enter the U.S. Each applicant is inter- viewed and photographed, creating thou- sands of original documents every day. s0un0il Because of the complexity of U.S. laws Jim Sundstronr of the U.S. Embassy concerning visas, applications are rejected recognized a need to keep the applicant on a daily basis, requiring visitors and information and photos together and under immigrants to retum to reapply. Officials a system where they could be accessed must then access the previous application electronically for quick and accurate to confirm the applicant's identity. identification. Officials sought a method of scanning the color photos along with Until recently, color ID photos were at- handwritten fc'rms and storing all the data tached to the applications and the informa- together for ea.sy retrieval. tion was entered into a master computer database. The original handwritten paper "All I had was arr idea," Sundstrom said. forms and photos, horveve¡ lvere bundled "At first it seenred an impossible task. The in small packets and stored in filing cabi- use of color photos is imperative for iden- nets.
ôDnb Drr,¡,"::¡. -.,i-:--,"c \¿ Mexico C
tiûcation and no one seemod able to cap BHEFTÍS OOMAßÍ U3 ture color in a production environment " e Procæsürgttno þnducd,malhed¡ff DMI Inc. ¡non ficlcn[ nd dhñe lho om¡ßsy Sundstrom sought suggestions from b 55l¡kens Drive ¡¡d¡o bolfr u¡a of liaffi ro¡üros. tcchnology experts who might be able to New Castle, Delawa¡e 19/20 provide asoh¡tion. Several companies told ¡ Doq¡¡nrrEen ffinüynùlenDþbspcGd him tbat what he required simply couldn't www.dmi-i¡rc.oom dort¡on Í¡aldng úd tutæcfrad. be done. Then he contacted Dan tvlanage- We can also bo reached by phone ment Inteima¡ionale. DMI worked with o Hho¡paceftrdmffibgndt Monclay through Friday, tom 8:3O a.m. to 5:00 p.m., Eastsrì Tirne at the U.S. fubassy to design and implc- rcd¡¡cq! md dmmml¡can now bccasly 1 -80GDMI-421 0 or 3û2€õ6-1 1 51 ment a highly zucoesú¡l solution. Kofax bedcd p and placd ofr slb ftr d¡arü Ascent Capture was paired with a Kodak lrcourfyFncr6. oolor high-spoed scanner to capture and store the double-sided applications with PRIIDI'GIs FEIN'NED photos for electnonic æoess. Images and Kofa¡rAscer¡t Captwe index daA werp then stored on ahigh Kodak 3590C H¡gh Spe€d Scanner s@ Raidtec RAID drive and backed up Raidfec RAID Storage Server to DVD plamers in a Kodak DVD juke- box and reFievedusing lMRAlchemy lMRAchqny sofnra¡e. Now, applications are easily lGdakDVDJulcbox Ubrary rerieved by name, daæ or ID nr¡mber in seconds, with photoe, handwritæn infor- mation and signatures instantly availablc forænfirmation. tr!
"We are saving from three to five work hours aday in processing alone," Sund- - *The - stnom sa¡d. {imaging} sohfion is l- a powerfrrl anti-fraud tool and we've sneanlined the decision-malcing prooess CN for the officers involvod." utr| { CJ
C tl I Al ngrß r€6er|€d. Fär€d n ùB USia GOUERTIT[EilT lll¡no¡s State Archives
BAGKGROUIID ally employed to capture normal business documents. Se,cr:ndly, the plats contained The Illinois State Archives was estab- small details, r>ften barely visible to the lished in 1921. Margaret Cross Norton, naked eye. Th,¡ State Archives wished to its first director, gained an international preserve as mr¡ch of the fine hand dralvn reputation for her lvork in its administra- detail on the plats as possible bur soon tion and in the development of profession- realized that this lvould require very high al archival practice in the United States. resolution capture. Thirdly, the plats were The Archives Building in Springfield, drawn in color'. To truly preserve the plat constructed as a result of Norton's efforts in is original r:orm, color scanning would and opened in 1938, was rededicated in have to be utilized. Finally, because of rhe her honor in 1995. The State Archives irreplaceable nature of the documents, the serves by law as the depository of public Archives required that any digitization of records of Illinois stâte and local govern- the documents, be done at the Archives fa- mental agencies which possess perrnanent cility in Sprin¡¡field, IL. ThanKully, DMI administrative, legal, or historical research had a solution, values. These records are made available to the public, officials, and schola¡s at the s0tuTt0lr Norton Building and at seven regional de- Using a high resolution JumboScan positories located on state university cam- planetary scanner that was relocated puses throughout lllinois. The Archives to the State Archives facility in Springfield, DMI provides access to them through a series was able to capture the ha¡rd drawn plats of printed and electronic guides, and by in- without removing them from their person, mail, telephone, FAX, and Internet binding or placing the¡n in any kind database reference services. of automatic feed system. T'his protected the documents BUSTilESS PRoBtEil from any potential damage. Because the JumboScan can capture documents in When the State of Illinois Archives decid- resolutions over l4O0 dpi in full color ed to digitize its 3,457 hand drawn plats with no interErlation, the State was able to of the state to make them more accessible mainøin absoi.utely true image fidelity of to the public as well as protect them from the plats, reprcducing every minute detail the ravages of time and use, they had of the original documents. However, this several high hurdles to overcome. For one, benefit of the .lumboScan also had one the plats were bound and so could not go drawback for this particular project: file through a conventional rotar), scanner. size. Because,f the requirements for high Capturing them lvould require a different resolution color scanning, the files being kind of scanning technology than was usu- generated by the JumboScan were be-
ôDmb rn,¡lG * -;<:-: lr.: \c :'- o 'i', "'. 1-r : lllinois State Archives tween 150 and 300 MB each- This would Bil¡TNS G0f,ilßf us requirc somewhere between 500GB and r Doq¡¡ant¡wsruqt¡lrlïü üþ uoof a DMI Inc. I TB of sûorage a¡rd make prcsenting the conffiscalllr,nfffirgüloËkd 55 Lukens Drive plat images over the intemet impossible d|n gsblropbo*clgh¡b. due to the required bandwidth. Fornrnæely, New Castle, Delaware 1920 DMI agin had a solution. ¡ lllgh ncol¡lh¡l¡qsarcscaÊrsdb wwY.dmi-inc.com pnssrue üp ¡mllost ûûa¡l of üle qlglnaB During scanning, higù speed SnapAp We can also bê reached by pfpne hrfrûE ü¡e g¡aln of lln papr. lvlonday pliance NAS RAID seryeß were used to thrwgh Friday, from 8:30 am. to 5:00 p.m., Eastern Tirne at store the scannod images as uncompressed o R¡ll¡blmunË€¡sed lmgrorer 1 -80G'DM|-421 0 or @-6õ6-1 151 color TIFF ûles. These ñles became the üüH forli¡ürc tlso ild t€pnducüdt archival versions for long t€rm pr€serva- rËqß nrñlþ hblily crynceod ¡rngs¡ tion purposes. The high sped and redun- relê ¡¡crl fu É pnscnümt and æ dancy of thc SnapAppliance RAID drives by h¡sfurlæ rusoamlËl¡ atrd üe pllüllc. insured that scanning continued uninter- ¡ llhbrbdno¡úsçerenndear&ble rupted and atthe highest s@ possible. ulü m Éf, fi¡ùra ûbrloration Once scanned, DMI compressed the large d of th colorTIFF ñles using MrSID compression orthaþ üæ b ll3c and llnrfrer tæhnolo$/ fiom Lizardlech. MrSID is a revolutionary fle format from Lizardlech PROIIIIGT]S FEflIIRED JumboScan that delivers uue portability of high-reso- Large Fonrnt Planetary Scamer lution images while maintaining original I iza¡çftscþ MrSID lnnge image inægity. With file size rpduction of Compression Softu/aÞ up to 99 perccnt, MrSID is especially de- Ê¡ Snap Appllance Model4100 N¡uS RAID sipedfonusers who have massive image q files that they need to access quickly. Both Z, locally and via the lnternet, MrSID offers wtnl( htÞ://landphs. ilsos.net/Flash/ in*ananeous viewing, panning and zoom- t- Welcome.hünl ing of high-rcsolution imagery without CN the overùcad or increased size of image pyramids. These ûles became the web accessible files, reaining thefr¡ll fidelity lr¡ of the original scans but with ûle sizes of only I to 3 MB, easily vicwable over any cn moder¡r internet connection.
Ê¡
CtlnAt rEhls re€e ed. Rhed h ûe USiA EDUGATIO]I
Montgomery Public; Schools
BAGKGROUlID front investment. However, the pilot could not be called a re,sounding success. The Montgomery (AL) Public Schools System consists ofall public schools in The vendor rvho installed the system Montgomery Counry. There are approxi- paired incompatible ha¡drvare and soft- mately 33,000 students enrolled in the war€, gave littlo training on holv to scan 36 elementary schools, one elementary/ documents intc, the system and even less middle school, eleven middle and junior on how to mailrt¿ún the system. Amidst high schools and seven high schools in the growing frustr¿rticn. the s),stem fell into county. In addition to these schools, the disuse and becrxte nothing more than system has two alternative programs as an expensive prlpenveight. Finally. the rvell as three schools designed to educate vendor who sold th€ system disappeared the physica.lly and /or mentally impaired. and it looked ar; though the school svstems The Montgomery Public School System valiant effort tc adopt imaging rvould employs about 4,000 people. The system fail. In a last ditch effort to save ima-eing is governed by a seven-member elected as a viable technology in the eyes of the Board lvho appoints the superintendent. School Board, Buddy Parker, Director of Computer Sen'ices for the School System, BUSI]IESS PROBTEM called DMI.
Because public schools have a fiduciary dut)' to protect the records of the students s0tun0il rvho have attended them. the Montgomery DMI techniciarrs that went to evaluate Public School S1'stem began searching the system fourrd that it had been moved for a better way to manage the grorving several times ald was not operational. volume of paperwork they rvere being Several kel piece's of the system were required to mainrain. Keeping filing cabi- either missing or non functional from the nets and boxes in the basements of the 58 moves and it lvas clear that the system schools around the County just rvas not a would need ove,rhauled. A DMI Imag- solution any longer. And protecting the re- ing System Consultant was called in to cords was vital: some retirees rvere using evaluate the syr;t€:m and determine what school records to verifl,that they' rvere of rvas necessary to make it operational again. retirement age because their birth records DMI recommended a nerv scanner and had been lost or destrol,ed. The School nelv or updated versions of the underly- District wiselv decided to investigate ing database soltrvare, imaging applica- document imaging to help them manage tion and jukebox management sofrware. their records and installed a pilot system Because the Scirool District had images on to tr)' the technology rvithout a large up- the optical plaÍers of their jukebox. DMI Public Schools
felt a critical aspt of ttre recommenda- BEIIEFÍI]S 00tÏâßf us tion was úo prÊs€rve the images that had . Docmüt¡nae¡Urßprrrtbboa alrcady been scannd and indexed. DMI Inc. riablc a¡i rcHle bcllrohgy fu üþ 55 Lukens Drive nlalngmontdldþol rccoñb. After reviewing the proposal, Montgom- New Castle, Delaware 19720 ery hùlic Schools gave DMI the green ¡ Afunallr¡n*syrlanrænde light to make all reoommended syst€rn wtw.dmi-inc.com üüls arÍ bm¡gm ¡T b f|ffäü sbilhnts upgrades. DMI upgraded ttre imaging We can abo bê rcacüred by plpne da¡abase, imaging application and jukebox . AllF'sybuslt¡cffi lurüsrcr€ À,londay ürrougfr Friday, from 8:3Ð am. to 5:00 p.m., Eastem Tnæ at manâgcNnelrt softrva¡e. The original pr€ccrrod opti- so æ b offirüa nccnú¡ d 1 -800-DMl-421 0 or 302-65&1 1 51 cal jukebox was reained and all data on tlECúqffi. üe optical platærs was presened. DMI ¡ !¡ruccünantlntagehadwaruxaspro- also inægratcd anew scanner which had the beneût of being fasær and producing sdüd ür¡3 saulu llr mt d nrdml¡U higher quality imagps th¡n the previous ¡w c affimal sb¡æ ftf rEr üellHtfi model. Finally, DMI thoroughly trained h¡ago3 bo¡rg scflfEd lnb lh3 $!Bn nrou- hglbilard. the usen ofthe systeur how to scan and index docr¡mcnts into the systcm and school systern computer adminisfiabrs PROIIIETS FEAilREII bow to manage and mai¡¡¿¡¡ the systern. Herdett Packard Optical DMI also provides ongoing support of the JLkebox systern to insure its continuou operation. Legøto ApplicatiorXtender Legøto ScanXtender ÊI l-egsto Dlsld(tender 2000 E Kodak 2500 Mld \l¡h¡rne Scanrpr l-- CN ul¡J { C¡
C tL [ Ål r€Ìrs rqs\€(,,. Êtined n te US¡ tEGAt
Department of Justirce Office of the Pardon Attorney
BAGKGROU]ID office is also the repositorl' of historical records pertainin¡1 to the granting of clem- The Office of the Pardon Attorney, in ency, and maintains copies of the rvarrants consultation rvith the Attomey General or and proclamation,; of clemency granted his designee, assists the President in the by the President. [t also maintains records exercise of executive clemency as autho- relating to the adrninistration of the office. rized under Article II, Section 2, of the Constitution. Under the Constitution, the BUSIIIESS PROIBIEM President's clemency power extends only In an effort to preserve to federal criminal offenses. All requests and malie more ac- cessible the historical presidential for executive clemency for federal of- pardons and case files maintained fenses are directed to the Pardon Attomel' by the Office of the Pardon for investigation and revielv. The Par- Attomey, Bill Dziwura, an Officer the Parrlon don Attomey prepares the Department's of Attorney's Office. had the idea having recommendation to the hesident for final of them scanned and indexed. lvanted rvhere disposition of each application. Executive Bill a s)'stem he could vielv any'pzudon clemency may take several forms, includ- from any Presi- dent as rvell as ser: all pardons ing pardon, commutation of sentence, re- from any given President or rvanted mission of fine or restitution, and reprieve. )ear. Bill also extensive search <:apabilities including The Office of the Pardon Attomey Pardon Date and'lype as well as the name receil'es and reviews petitions for all or names of those being pardoned. He also forms of executive clemency, includ- rvanted to be able tc' provide pardon im- ing pardon, commutation (reduction) of ages on CD for his¡trians, researchers and sentence, remission of fine or restitution, those pardoned ot their relatives. To com- and reprieve. It also initiates the necessary plicate matters, the Pardon holdings rvere investigations of clemency requests, and a mix of 35mm a¡rd 16mm microfilm as prepares the report and recommendation rvell as bound l'ol ¡mes that rvere printed of the Attorney General, or his designee, in both positive (trlack on rvhite) and to the President on clemency requests. negative (white on black) formats. The The office maintains a clemency case file bound volumes were fragile and could not for each indir,idual rvho has applied for be taken apart to be fed through a rotary or been granted clemency. The office also scanner. This rvas ni) ordinary scan job acts as liaison with the public for cor- and rvould require, substantial expertise. respondence and informational inquiries about the clemency process or particular s0tun0il clemencv issues, and maintains corespon- DMI devised a mr:thodology fbr achieving dence files relating to such inquiries. The all of the Pardon l\ttorney Offices goals.
.. -. ôUru|Ð Drr, rn". ^: .1=- . ',:.' ¡- Department of Justice 0ffice of the Pardon Attorney
Ftng pardons atl of the were scanned to of the pardons to make them available to 0illmAßf us Group IVTIFFimages. Microfilm was tbe public withoutfearof loss or damage scanncd on high speed'lVicks and Mlson to the origiml doqrmenB. DMIInc. miqofilm scanners while bound vol- 55l¡kens Drive umes rver€ scanned using theJumboScan BilEFNS New Castle, Delaware 1920 planetary scrn€r. Using the JumboScan . doqmontlar mn nm rdhüh müF wuw.dmi-inacom planetary scanner allowed DMI to capture Penlm Aüngft neffi( fiet d onry Wecan phone tbe bound pardon voh¡mes witbout risk of tlru$ ombnune bülrs d r*roñ[n. & be rêached by lvbnday throqh Friday, fiom 8:30 am. damage ûo &e books or necessitating re- to 5:00 p.m., Eastem Tnæ at r 1 moval of the pagesfrom theirbinding. For ll¡oalghaldmmfit¡ænotr pnffid -80G'DMþ421 0 or 302€5ô-1 1 51 psccnruú¡¡tln images that were printed negative (white d -t no lottrtrnoldrd Itrrcscer€lr on black), DMI us€d image processing software to invert thern so ûat thcy ap r lcç¡Ëlbco¡lcsol p.ñlG Wtlls pearcd black on whiæ. This made them ÊË[c can !o füñf,d Cdcldy and slry morc easily readahle and also ensurpd rhar rla GL nafcñhe c{ûffiGû hdil m üo printed when thcy appcared in the correct tt¡lrmtsofinæs¡È. polaritV.
Once scanned, images wcre imported into PilIIIIIGTS FEAruRED Kofax Ascent software for manual index- JunÈoScan l-age Fonnat Harptâry ing. Early pardons prior o 1900 were Scanner hand wriuen so DMI idex operarors had Wii
CtllÂl riúrs ress\€cl. Êfûed n tÊ l-(i'ô MONTGOMERY COUNTY COMMISSIONERS COURTHOUSË SPECIFÌCATION #25169-i990 JML/m (re-bìd) MICROI:ILM CONVERSION iÐ DtCITAI. IMAGES
Aopendix C
Additional Product I nformation
..,..ìr'ì1ìl:l.,,if ì:-l-i]J:r.r,r.. .. || ): :. ::.....;..:t!t:J/:.::.:.,.:::t.L 'il1r.l ,-,r:-':it]:'-..;.1i.rìiiiliaìil:,ì-¡i:ì'. rr I i.:.irr¡rîtì1.i.iììr,l;.iì]ì :]',.',,.'ìr..lir.i1ä1,:1,:::l1l.,,ijì;l ::,a:,.ttr-.1 -:it:ì1_1:rlÌrìl:p:.ij]l tì.;ìlì:tai:tr.i t:lttjiirall¡ìï lì':i:.1:i::ili'll. :')t:i:ai..ri:rtl lL:.:.:t:ti;:::::::jt;1,r,. -:ta,. 1ì1l.r.l::.ir: ;.:.tr.t..t..:.:4.:.ta).4.1:tr::)), ::t..., ;:. '.l1ìi::1.|]'i :ì.1t1:,ì,;l.ri.,ì:t!:l.y' .,-._..i!ì:ì. .::r.:ìiìrrrìrr'- a CC IPSC Eclipse'" Production l¡evel Rollfilm Sconner
The klipe Production Level Rollfilm sconner wus defgned frr ilre denronding urnr. Eclipse scons I ó ond 35 mm microftlm br multiple opplicotions, including hrge:iole proûæts fiot orc lirre crilbl, ost sensilive ond require $perior imoge qwlity'.
Mony limes foster thon other rollfilm sconners, Eclipse willsmn 300 poges per minule ond creotes groysco¡e qnd bltonol imoges simultoneousV Wnlí6Efrãhion of ouþut sped. Designed to rvn A L*rr p* doy, Eclipse boosts 20 second h¡gh s*d re¡vind, or¡to fucus ond fu$ srroþht line fthn looding. nextscon's exclusive Adoprii$peed Conhol optimizes scon speed by outomot!¡lþdiuding for potenfiol netwof bottlenecks.
Eclipse uses nryerior aomerc thot incredible precision ond unifrrm ortpu,twith less light. The u of freropb ond uneven lighting, ifo imoges shorper with bef.er ooln€fo offry honces imoge qrrolrty ond prcÞcf The oub fucus feoturr¡ ond fftn deøring rolers insure qudt),.
liver the iob on tinæ ond underbudgcf kond sffiordoble Eclipe. Eclipse'" Specificotions :
SPEED
8.5x1 I, 200 dpi, 24x reducion: Bitonol 300 ppm filFF G4/G3l Groyscole 300 ppm (IIFF uncompressed oTJPEG) Groyacole & Bitonol ot the some time 300 ppm (ó@ ppm throughputf Adoptive Speed Conhol (20 ppm to 300 ppml High speed rewind Prescon film cleoning (both sidesl
SOFÍWARE - Fusion'" lvlono - Roi¡te, Minoç Crop, Deskew Groyscole - Rotole, Mirror, Crop. Deskew nextAssist Wizord onoþes the imoç dolo ond provides o bose setr'lp br he operotrr
lndependent imoge processing filCrs br eoch ouÞut ¡moge Reoltime despeckle ond edge enhoncement fihEn Multi sub imoge ouþut Multi imoge ouþut in difurent brmots True opticol resolution - no softwore inlerpolofion Tri level blip deæction l-eoding ond hoiling edç deÞction SOFÍWARE FUNOIONAUTY Duol delection regions Eclipse combined with the ne¡ûScon FusionrM sofiwore wcs designed to reduce Fixed ond proportionol exfoction conversion cost by minimizing operotor set up lime ond e'lirninoting the need for Flexible file noming ond index file generotion rescons due tc poor quoliry ouÞut. Auto Thresholding Adoptive Speed Control Fusion uses o one window interfoce thot is much simpler rnd intuitive thon he others, just click on one of the bur tqbs lor setup. Fusiont flexibility gives the Eclipse omcs/cA^{ERA operotor totrrl conhol over lhe sconner setup oplions, resulfing in superior quolity output. Some of Fusion's unique functions: Lineor lightvio ftber oÊics l€lds fiot illumir¡oti¡n source I0 bit ontiblooming CCD onoy trr protect ogõinst . over exPosure nextAssist Wìzord onoJyzes the imoge doi¡ ond provides o bose setup for the operotor. True Gommo Correclion & Auto Foc,r¡s . Filter setup performed in reol time with no rescon of the imoge. Schneider Lens . Output groyrole ond bitonol ot the some lime. 8l 92 Pixel CCD . Ouþut mulfiple imoge types simultoneously during sccrnning such os groyscole, mono ond thumbnoils. Oprercling Ershírs: Windows XP Probssionol . Minor, crop, deskeq rot:le ond l0 bit gommo cone(fion. t¡otesl lntel P4 CPU Speeds . Duol deþction bonds dromoticolþ imgcne decction of dcrument eCges on poor ftlm. Lorge Ultro IDE hord drive l 0/l 0O/l 000 Ethemet controller Deliver the iob on time qnd under budget with the lightning fost qnd offordoble Fün polcities: positive ond negotive Eclipse production level rollfim sconner from ne{Scon. Rcdudidt rclio: Zx to 5Ox Doo¡ræ*iæc l¡ E*iæ drowings ot 20o dpi ond oversize documents like oil well logs ond EKGs Eln ste: ló ond 35 mm ñlm Comic, Cine nextscon hmor: ,ì00 383 D'obb Rood, Suiþ . Donville, CA 9452ó Filn types: Vesiculor, Blue ond Block Diozo, Silver (925)83r3r4r ñle Ëmtcas IFF monochrorne, IFF uncompressed, www.ner'üsÕn.coñì Muhi Poge IFF, JP[G, CAIS, PDF ond JPEG 2000 ptryUodd¡s*Ua He¡ghr - 28', Widrh - I 9", Depth - 22", Weight- 75 lbs. æSør, Pho¡x, Edipa ond Fu:bn ø todcaub of æSøn. All ond sodrrt oo ¡odcmcla q als wry'troðomøks ruru øi*sd of thc¡r rciprdirc holdñ. .,:i,: :ilìr'-,,:,li:,i lilí¡ r '!ì: ': : .ri:.,ri i,;-.. l.lt i 4.;::-i .ü.ri .::,,ì' ì.lir I :.i"'lii :r.'-- -:') '.',j,: l i .:.t,: .1.i ..: l::.r.rìì .. i',',.' ''r 'i:' - FI scANSTATIONS APERTURE CARD Wicks and Wilsont latest range of roll film Scanstations will scan both l6 and 35 mm rollfilm and have been designed to provide fully featured, profess¡onal roll film scanning at an affordable price. MICROFICHE
SCANFILM software provides a very powerful yet uncomplicated scanninq environment. The system offers Graphical Wizards allowing advanced scanning features COM PLOTTER such as blip code detection and image sizing to be set up qu¡ckly, easily and accurately. New 256 Advan,:ed Greyscale lmaging and the latest SMARTSCAN image enhancement technology ensures the best possible image is obtained from any film type, and intelligent page cropping automatically sizes the image from the film with no neec for operator intervention.
Many productive display options are available, allowing the screen to be set up in a familiar and informative way. With easy load and unload routines the film can be removed at any point in the scanning process - even whilst in the middle of a spool. These Scanstations feature automatic rescan for fast and simple optimisation, a fast frame search capability as well as definable setup templates which store all imaging and document parameters for future use.
Whether your film is on a roll or in a cartridge, Wicks and Wilson3 Roll Film Scanstations can scan it very easily, very accurately and very very quickly.
/ *r"ns and wilson i *
Aperture Card Scanstations Microíiche Scanstations Roll Frlm Scanstations Aperture Card Plotstation 'Excellence by design'
Model No RS100 RS150 R5200 RS32s
Resolution 100400 1 00-500 100-600 1 00-600 Speed, bitonal frames per minute A4 at 200 dpi 65 120 180 325t A4 at 400 dpi 32 60 90 'r62t lmage Processing SMARTSCAN'O SMARTSCAN'O SMARISCAN'" SN4ARTSCAN"
Film Type Reel or 16 mm cartridge (M-type or C-clip). Silver or Diazo, Simplex or Duplex, COM
Film Size (mm) 16/35 mm 16ß5 mm 16/35 mm 16/35 mm
Spool Size 30m, 100ft, Yes Yes yes Yes 300m,1000ft No Opt¡onal Optional Optional
Film Reduction Ratio 7.5x to 50x (35 mm to 36x) 7.5x to 50x (35 mm to 36x) 7.5x to 50x (35 mm io 36x) 7.5x ro 50x (35 mm to 36x)
AGI Greyscale Yes 256 Level Greyscale Output
;;;ìa;tAõ;.y ¡1o/o x1% x1% x1o/o
Fast Frame Search Yes Yes Yes Yes jPÊG", File Formats Standard ïrFt, CALS TtFt, CALS, BMP*' TIFF, CALS, JPEG-*, BlvlP'* TIFF, CALS, JPEG*", BMP-' Opt¡onal PDF PDF PEIF Data Types G3 compressed 1d & 2d Uncompressed"' Uncompressed" Uncompressed'- G4 compressed tiled G3 compressed 1d & 2d G3 compressed ld & 2d G3 compressed 1d & 2d & untiled G4 compressed tiled G4 compressed tiled G4 compressed tiled & untiled & untiled & untiled JPEGIT JPEG*- JPEG** Manual Production Tools
Framing, Rotation, Cropping Yes Yes Yes zoorn, Lgsellst Dj{ry:
Automatic Prod uction Tools
Deskew* No Yes Yes Yes Centenng* No Yes Yes Yes l[ARïAssist Yes Yes Yes Yes
Check Print Capability Yes Yes Yes Yes
Re.work Mode Yes Yes Yes
Frame Detection Blip code (ncluding multìlevel) or Edge Detectron
Continuous Data Ouþut Data output in a stream of contiguous files (with or wrthout pull-down gaps)
Frame Sizing Predefined sizes or automatic siz¡ng
Dimensions 440mm wide, 593mm deep. 348mm high (7.5" x 23.5' x '13.75") Weight (unpacked) Approx 29 kg (64lbs)
Power Requirements 90-264V AC single phase 50-60 Hz, 1A at 230V 2A at 120V
Agency Approvals Electrical safety CE. TUV, UL, cUL EMC FCC, CE
Operating System Windows XP controller PC (minimum requirement) see websìte (www.wwl.co.uk) for cunent specification Options (where available):- . '1000ft ** ' AGI greÞcale spools . PDF output ' Bitonal only Greyscale only t Tenitory dependent Wicks and Wilson Limited, Morse Road, Basingstoke, Hampshire, RG22 6PQ, United Kirg,lom Telephone: +44 (0)1256 842211 Fax'. +44 (0)1256 840997 Email: [email protected] Web:w,rnv.wwl,co.uk
Wicks and W¡lsn Limiled pursues a policy of continuous product improvement ¿nd reserues the right to chànge theæ specifications w.thoul rìotico. All Wicks and Wilson products are distributed worldwide. For a complete list of dilributors Þleèse visit òur website at r6.vru .co.uk MONTGOMERY COITNTY COMMISSTON-ERS COURTHOUSE SPECIFICATION #25169-3990JML/m (re-bid) MICROFILM CONVERSION TO DIcrfAL tMAcES
Appendlx D
Required Bid Documents Countyof lVlont¡gomery COMMISSIONERS Thomas J. Ellis, Esq. Chairman James R Matthews Ruth S. Damsker
DIRÛCTOR OF PT'IRCEAIiING Purchasing John M. Lorenzo P.O. Bo¡ 311 Norristown, pA 19404-0311 Phone: 610-Z7t-3037 Fax: 610-278-3086
sealed Bids must be received by the county controlrer, 5û floor, suite 50g, c,ne MontgomeryPlaza, Swede andAþ stgets, Ñonistown, ÉA, oo later than l0:.ì0 O,clock A'M', Prevailing time on the date specifiedin the att¿ched the specifications. "opyãrla"ertisement within
Bidders please note: This checklist is provided as a reminder to include, at a rninimum, all signatures and required information as indicated below. Bid bonds oid ott-signatures must be originals' No copies witl be accepted. Please check the specifications carefully to insure that additional requirements and/or signatures in addition to those listed below are included with your bid submittal:
r Bid signed (Signature page) r Non Collusion signed (two places) Bid Bond signed and witnessed by surety and bidder and have pov¿er of l Attorney attached.
Statement of bidders qualifications completely filled out. (If called for r specifications). in
r All addenda's indicated as being received (Signature page)
The Lead Buyer for this project is contact Please him,/her at 6t 0-27 B -303 7 with *y iiu"ri*Jfiäã/ h."* SIGNATURE PAGE
In case this proposal is accepted, the undersigned is hereby bound to commence and comptete all ofthe rvork included under this contract in such time and such manner as designated for the various items he has contracted to supply.
In submitting this proposal, it is understood that the unrestricted right is reserved by the County t,) reject any and all proposals or parts thereof, or to waive any informalities or technicalities in said proposals, and it is agréed thai this proposal may not be withdrawn for a period of at least sixty (60) days from date of ôpening thereof.
. The undersigned hereby certifies that this proposal is genuine, and not a sham or collusive, or made in the interest or in behalfofany person, fìrm or corporation not herein named; that the undersigned has not directll,or indirectly induced or solicited any bidder to refrain from bidding, and that the undersigneã has no! in any rnanner, sought by collusion to secure for himself an advantage over any other bidder.
FIRM NAME
SIGNATURE
PRINT/TYPE SIGNATURE
TITLE
OFFICIAL ADDRESS
TAX IDENTIFICATION NUMBER
Bidder will state below rvhether the bid is by an individual, partnership, or corporation.
Bidder rvill state below the name of the Bonding Company to be used in case of award, and name and address of local agent therefore.
BONDING COMPANY
NAME OF AGENT
ADDRESS
Accompanying this proposal is: Certified Check Bid Bond
In the amount of $ based on a total lump sum bid of $
ADDENDA: Bidder agrees that the following Addenda(s) issued during the bid period have been received and co¡sidered in preparing this Proposal; and, agrees that failure to acknoliledge suóh Addenda (s) may be a b:ris for rejection ofbid.
Addenda No. Date Addenda No Dare
BID MUST BE SIGNED FOR CONSIDERATION ABSOLUTE ADHERENCE TO PROPOSAL FORM CLAUSE IS REQUIRED Rev. 03/06
(7-l) NONCOLLUSION AFFIDAVIT
I hereby affirm that_
( has not lut ) O been convicted or found liable for any act prohibited by Federal or State jurisdiction law in any involving conspiracy or collusión with respect to bidding on any public contract within the last three years.
NAME OF BIDDER
By: (Signanre)
(Title)
The bidder's statement on this Affidavit that (he) (she) (it) has been convicted or found-liable for any act prohibited by Federal or State law in *yj*i.ai"tion involving conspiracy or collusion with respect to bidding on any public contract within the last three years does not prohibit the County of Montgomery from accepting a bid from or awarding a contract to that person, but it may be grounds for administra:tive suspension or debarment in the discretion of the County under the rules and regulations adoptà,J by County Ordinance No. 99-1.
VERIFICATION
veri$ that the statements made in the (Name of Affrant) foregoing Noncollusion Affidavit are true and correct to the best of my knowledge or inforuration and belief. I understand that false statements herein are made sudect to the penalties of 18 PA C.S. $4904 relating to unsworn falsification to authorities.
(Signature of Affiant)
Date:
03-t7-99