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Civic Leadership Te Marea Hautū

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03 Civic Leadership Te Marea Hautū CIVIC LEADERSHIP 45 Our Mayor and Councillors Tauranga City Council is represented by the mayor and 10 councillors (collectively known as the elected members) who are elected for a three-year term. The city is split into three wards. Our elected members include: Local authority elections are held throughout New Zealand every three years on the second Saturday in October, the • One mayor next being on Saturday 12 October this year.. The last • Four councillors at large (city-wide) election was in October 2016. This year, the elections will use the Single Transferable Vote (STV) system where voters • Two councillors for the Te Papa/Welcome Bay ward rank some or all candidates in order of preference. Voting • Two councillors for the Otumoetai/Pyes Pa ward papers can be returned by post or in person to council libraries or our Willow Street service centre. • Two councillors for the Mount Maunganui/Pāpāmoa ward The elections are conducted under the provisions of the Local Electoral Act 2001, the Local Electoral Regulations 2001 and the Local Government Act 2002. Matakana Island Key Moturiki Island Mauao Tauranga City Council boundary Mount Approximate suburb boundaries Maunganui Ward oundaries Otumoetai – Pyes Pa Ward Sulphur Omanu Matua Point Mount Maunganui – Pāpāmoa Ward Otumoetai Te Papa – Welcome Bay Ward Arataki Bellevue Tauranga city centre Bethlehem Judea Matapihi N Tauranga South Kairua Papamoa Beach Gate Pa pu ta Waitao Maunga Merivale Wairakei Greerton Poike Tauriko Welcome Bay Te Tumu Pyes Pa Oropi Hairini Papamoa Hills Omana wa 46 ANNUAL REPORT 2018/19 Mayor Councillors Tauranga City Te Papa/Welcome Bay Ward Mayor Greg Brownless Cr. Bill Grainger Cr. Terry Molloy 07 577 7016 07 544 1417 07 579 5255 020 412 27469 027 415 5545 027 494 0296 [email protected] [email protected] [email protected] Councillors Councillors Mount Maunganui/Pāpāmoa Ward Otumoetai/Pyes Pa Ward Cr. Steve Morris Cr. Leanne Brown Cr. Larry Baldock Cr. Catherine Stewart 07 542 1602 027 270 7892 07 543 0600 07 576 5411 021 519 941 [email protected] 021 864833 027 274 6160 [email protected] [email protected] [email protected] Councillors At large (city-wide) Cr. Max Mason Cr. Rick Curach Cr. Kelvin Clout Cr. John Robson 07 576 0454 07 575 8048 (Deputy Mayor) 021 443 703 021 049 7659 021 934 186 07 578 3929 [email protected] [email protected] [email protected] 027 222 3771 [email protected] CIVIC LEADERSHIP 47 How we govern THE ROLE OF COUNCIL Together, the mayor and councillors, DELEGATING DECISION-MAKING as ‘Council’, form the governing body Tauranga City Council is a The purpose of the council is to make of Tauranga City, a public statutory representative democracy. Our role decisions on all non-delegable and body constituted under the New is to determine the public interest non-delegated functions and powers. Zealand Local Government Act 2002. and decide on priority areas for the Day-to-day operations are delegated The powers that Council cannot good of the city and its people. Under to the chief executive, while legally delegate include: the Local Government Act 2002 our corporate performance is monitored statutory roles are: • the power to make a rate through reports to Council and the • to enable democratic local community, and this annual report. • the power to make a bylaw decision-making and action by, • the power to borrow money, or and on behalf of, communities COUNCIL DECISIONS purchase or dispose of assets, • to meet the current and future The council is recognised as a single other than in accordance with the needs of communities for good- entity, and the mayor and councillors long-term plan quality local infrastructure and only have the authority to make group • the power to adopt a long-term local public services decisions, when they are acting as plan, annual plan, or annual report ‘Council’. At council and committee • performance of regulatory meetings, reports from council staff • the power to appoint a chief functions in a way that is cost- are submitted, with recommendations executive effective for households and for the consideration by the members. businesses. • the power to adopt policies Depending on the nature of the issue, required to be adopted and The council’s chief executive is a committee may have delegated consulted on under the LGA 2002, responsible for administration of the authority (in accordance with in association with the long-term council. council’s Code of Meeting Practice plan or developed for the purpose We perform our statutory roles, and in accordance with the Local of the local governance statement functions and objectives through Government Act 2002) to make • all final decisions required to a corporate and civic governance resolutions that will be implemented be made by resolution of the structure that comprises: by council staff. territorial authority/Council • council If a committee does not have the pursuant to relevant legislation appropriate delegated authority, the (for example, the approval of the • chief executive committee will either refer or make City Plan or City Plan changes • executive leadership team a recommendation to Council for as per section 34A Resource determination. Management Act 1991). The elected Council weighs up the issues facing our growing city and Council has chosen not to delegate ensures that ratepayers’ money the power to compulsorily acquire is allocated to priority areas and land under the Public Works Act spent in the most effective way. This 1981. means balancing the needs of the community against the needs of individuals and taking into account the long- and short-term implications of decisions. 48 ANNUAL REPORT 2018/19 COUNCIL MEETINGS During 2018/19 there were two THE MAYOR AND COUNCILLORS’ code of conduct complaints made FEES AND EXPENSES Council and committee meetings against the mayor and councillors. take place inside the council’s Under schedule 7 of the Local In both instances, Council concurred main building at 91 Willow Street Government Act 2002, the with the findings of an independent in the city centre. Council and Remuneration Authority sets the investigation that found there was no committee meetings are live- maximum remuneration for all mayors breach of the code and that no further streamed through YouTube and our and councillors of local authorities. action was to be taken. website. The meetings are open The provision for a mayor is made to the public, though Council may separately from the provision set for HOW YOU CAN HAVE YOUR SAY exclude the public if there is a need the councillors and cannot be varied for confidentiality. All council and There are many ways to have your by Council. The authority also sets committee meetings are carried out say on the governing of Tauranga City allowances and expenses. in accordance with council’s standing Council. You can: As stated by the authority: orders. Refer to page 52 for details of • vote for elected members every mayor and councillor involvement in The authority aims to maintain a fair three years through the local the various committees. level of remuneration for mayors and government election for Tauranga councillors, attracting and retaining Council’s meeting schedule, agendas City Council competent people, while meeting the and minutes are available on the • arrange to speak in the public needs of ratepayers. council website. forum section of a council or For the 2018/19 year, Council The mayor’s role, as chair of council committee meeting voted that councillors’ collective meetings and the leader of council, • contact the elected members of remuneration would be approximately is crucial in managing effective the council $120k less than the maximum relationships with the chief executive provision set by the authority. and upholding good governance. One • connect with us on our social of the key roles involves presiding at media channels, including council meetings, and maintaining Facebook, Twitter, Instagram, and orderly conduct. YouTube • make submissions on plans, CODE OF CONDUCT projects or notified consents that The mayor, councillors, and council are being advertised or consulted staff are bound by a Code of Conduct on. which sets high standards for their Our Significance and Engagement ethical behaviour and decision- Policy recognises that community making. The code states the information sharing, consultation mayor’s and councillors’ roles and and participation are vital for responsibilities, and outlines the steps effective decision-making. We are to be followed when making and committed to engaging our residents, investigating allegations of breaches stakeholders and council staff in the of the code. development of policies, plans and services for the community. Information about mayor and councillor fees and expenses in 2018/19 can be found in Note 43 of the Financial Section. CIVIC LEADERSHIP 49 The committee structure In September 2018 the mayor and councillors appointed a new chief executive. The committee set-up was reviewed, and a new structure was put in place in March 2019. The new structure is as follows: URBAN FORM AND TRANSPORT PROJECTS, SERVICES AND DEVELOPMENT COMMITTEE OPERATIONS COMMITTEE Chairperson: Cr Baldock Chairperson: Cr Brown Deputy chairperson: Cr Curach Deputy chairperson: Cr Mason Members: The mayor and all Members: The mayor and all councillors councillors Shapes and manages the direction Monitors, reviews and enables the of growth of the city. Particular areas progress of the council’s activities, of focus include land availability and projects and services. Monitors transport networks to support the operational performance for three growth of the city and sub-region. waters, transport/road closures, Also includes resilience and the community services and facilities; and development of the City Plan.
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