03 Civic Leadership Te Marea Hautū

CIVIC LEADERSHIP 45

Our Mayor and Councillors

Tauranga City Council is represented by the mayor and 10 councillors (collectively known as the elected members) who are elected for a three-year term. The city is split into three wards.

Our elected members include: Local authority elections are held throughout every three years on the second Saturday in October, the • One mayor next being on Saturday 12 October this year.. The last • Four councillors at large (city-wide) election was in October 2016. This year, the elections will use the Single Transferable Vote (STV) system where voters • Two councillors for the Te Papa/ ward rank some or all candidates in order of preference. Voting • Two councillors for the Otumoetai/Pyes Pa ward papers can be returned by post or in person to council libraries or our Willow Street service centre. • Two councillors for the Mount Maunganui/Pāpāmoa ward The elections are conducted under the provisions of the Local Electoral Act 2001, the Local Electoral Regulations 2001 and the Local Government Act 2002.

Matakana Island ey Moturiki Island Mauao City Council boundary Mount Approximate suburb boundaries Maunganui ard oundaries

Otumoetai – Pyes Pa Ward Sulphur Omanu Matua Point Mount Maunganui – Pāpāmoa Ward Otumoetai Te Papa – Welcome Bay Ward Arataki Bellevue Tauranga city centre

Bethlehem Judea Matapihi N Tauranga South Kairua Papamoa Beach Gate Pa pu ta Waitao Maunga Merivale Wairakei Poike Welcome Bay

Te Tumu Pyes Pa Hairini Papamoa Hills

Omana wa 46 ANNUAL REPORT 2018/19

Mayor Councillors Tauranga City Te Papa/Welcome Bay Ward

Mayor Greg Brownless Cr. Bill Grainger Cr. Terry Molloy 07 577 7016 07 544 1417 07 579 5255 020 412 27469 027 415 5545 027 494 0296 [email protected] [email protected] [email protected]

Councillors Councillors Mount Maunganui/Pāpāmoa Ward Otumoetai/Pyes Pa Ward

Cr. Steve Morris Cr. Leanne Brown Cr. Larry Baldock Cr. Catherine Stewart 07 542 1602 027 270 7892 07 543 0600 07 576 5411 021 519 941 [email protected] 021 864833 027 274 6160 [email protected] [email protected] [email protected]

Councillors At large (city-wide)

Cr. Max Mason Cr. Rick Curach Cr. Kelvin Clout Cr. John Robson 07 576 0454 07 575 8048 (Deputy Mayor) 021 443 703 021 049 7659 021 934 186 07 578 3929 [email protected] [email protected] [email protected] 027 222 3771 [email protected] CIVIC LEADERSHIP 47

How we govern

THE ROLE OF COUNCIL Together, the mayor and councillors, DELEGATING DECISION-MAKING as ‘Council’, form the governing body Tauranga City Council is a The purpose of the council is to make of Tauranga City, a public statutory representative democracy. Our role decisions on all non-delegable and body constituted under the New is to determine the public interest non-delegated functions and powers. Zealand Local Government Act 2002. and decide on priority areas for the Day-to-day operations are delegated The powers that Council cannot good of the city and its people. Under to the chief executive, while legally delegate include: the Local Government Act 2002 our corporate performance is monitored statutory roles are: • the power to make a rate through reports to Council and the • to enable democratic local community, and this annual report. • the power to make a bylaw decision-making and action by, • the power to borrow money, or and on behalf of, communities COUNCIL DECISIONS purchase or dispose of assets, • to meet the current and future The council is recognised as a single other than in accordance with the needs of communities for good- entity, and the mayor and councillors long-term plan quality local infrastructure and only have the authority to make group • the power to adopt a long-term local public services decisions, when they are acting as plan, annual plan, or annual report ‘Council’. At council and committee • performance of regulatory meetings, reports from council staff • the power to appoint a chief functions in a way that is cost- are submitted, with recommendations executive effective for households and for the consideration by the members. businesses. • the power to adopt policies Depending on the nature of the issue, required to be adopted and The council’s chief executive is a committee may have delegated consulted on under the LGA 2002, responsible for administration of the authority (in accordance with in association with the long-term council. council’s Code of Meeting Practice plan or developed for the purpose We perform our statutory roles, and in accordance with the Local of the local governance statement functions and objectives through Government Act 2002) to make • all final decisions required to a corporate and civic governance resolutions that will be implemented be made by resolution of the structure that comprises: by council staff. territorial authority/Council • council If a committee does not have the pursuant to relevant legislation appropriate delegated authority, the (for example, the approval of the • chief executive committee will either refer or make City Plan or City Plan changes • executive leadership team a recommendation to Council for as per section 34A Resource determination. Management Act 1991). The elected Council weighs up the issues facing our growing city and Council has chosen not to delegate ensures that ratepayers’ money the power to compulsorily acquire is allocated to priority areas and land under the Public Works Act spent in the most effective way. This 1981. means balancing the needs of the community against the needs of individuals and taking into account the long- and short-term implications of decisions. 48 ANNUAL REPORT 2018/19

COUNCIL MEETINGS During 2018/19 there were two THE MAYOR AND COUNCILLORS’ code of conduct complaints made FEES AND EXPENSES Council and committee meetings against the mayor and councillors. take place inside the council’s Under schedule 7 of the Local In both instances, Council concurred main building at 91 Willow Street Government Act 2002, the with the findings of an independent in the city centre. Council and Remuneration Authority sets the investigation that found there was no committee meetings are live- maximum remuneration for all mayors breach of the code and that no further streamed through YouTube and our and councillors of local authorities. action was to be taken. website. The meetings are open The provision for a mayor is made to the public, though Council may separately from the provision set for HOW YOU CAN HAVE YOUR SAY exclude the public if there is a need the councillors and cannot be varied for confidentiality. All council and There are many ways to have your by Council. The authority also sets committee meetings are carried out say on the governing of Tauranga City allowances and expenses. in accordance with council’s standing Council. You can: As stated by the authority: orders. Refer to page 52 for details of • vote for elected members every mayor and councillor involvement in The authority aims to maintain a fair three years through the local the various committees. level of remuneration for mayors and government election for Tauranga councillors, attracting and retaining Council’s meeting schedule, agendas City Council competent people, while meeting the and minutes are available on the • arrange to speak in the public needs of ratepayers. council website. forum section of a council or For the 2018/19 year, Council The mayor’s role, as chair of council committee meeting voted that councillors’ collective meetings and the leader of council, • contact the elected members of remuneration would be approximately is crucial in managing effective the council $120k less than the maximum relationships with the chief executive provision set by the authority. and upholding good governance. One • connect with us on our social of the key roles involves presiding at media channels, including council meetings, and maintaining Facebook, Twitter, Instagram, and orderly conduct. YouTube • make submissions on plans, CODE OF CONDUCT projects or notified consents that The mayor, councillors, and council are being advertised or consulted staff are bound by a Code of Conduct on. which sets high standards for their Our Significance and Engagement ethical behaviour and decision- Policy recognises that community making. The code states the information sharing, consultation mayor’s and councillors’ roles and and participation are vital for responsibilities, and outlines the steps effective decision-making. We are to be followed when making and committed to engaging our residents, investigating allegations of breaches stakeholders and council staff in the of the code. development of policies, plans and services for the community.

Information about mayor and councillor fees and expenses in 2018/19 can be found in Note 43 of the Financial Section. CIVIC LEADERSHIP 49

The committee structure

In September 2018 the mayor and councillors appointed a new chief executive. The committee set-up was reviewed, and a new structure was put in place in March 2019. The new structure is as follows:

URBAN FORM AND TRANSPORT PROJECTS, SERVICES AND DEVELOPMENT COMMITTEE OPERATIONS COMMITTEE

Chairperson: Cr Baldock Chairperson: Cr Brown

Deputy chairperson: Cr Curach Deputy chairperson: Cr Mason

Members: The mayor and all Members: The mayor and all councillors councillors

Shapes and manages the direction Monitors, reviews and enables the of growth of the city. Particular areas progress of the council’s activities, of focus include land availability and projects and services. Monitors transport networks to support the operational performance for three growth of the city and sub-region. waters, transport/road closures, Also includes resilience and the community services and facilities; and development of the City Plan. oversees economic development, regulation and compliance, project reporting and monitoring. POLICY COMMITTEE

Chairperson: Cr Morris FINANCE, AUDIT AND RISK Deputy chairperson: Cr Molloy COMMITTEE

Members: The mayor and all Chairperson: Cr Robson councillors Deputy chairperson: Cr Clout Develops the framework that shapes Members: The mayor and all the direction of the city and sub- councillors region. Includes long-term and annual plans, policies and bylaws. Ensures risk management, internal Also approves Council submissions controls and financial management to other organisations, changes to practices, frameworks and service delivery under Section 17A processes are robust, appropriate reviews and Council Controlled and safeguard the council’s financial Organisations’ Statements of Intent and non-financial assets. Monitors and letters of expectation. council’s financial and non-financial performance, manages the treasury, develops the annual report, external and internal financial control and reporting, identifies and manages council’s significant risks and manages legal risks. 50 ANNUAL REPORT 2018/19

Some committees were unaffected TE RANGAPŪ MANA WHENUA O by the committee structure review. TAURANGA MOANA / TAURANGA These include: CITY COUNCIL COMMITTEE*

CHIEF EXECUTIVE’S Rapua te huarahi whānui hei PERFORMANCE COMMITTEE ara whakapiri i ngā iwi e rua i Chairperson: Mayor Brownless te whakaaro kotahi

Deputy chairperson: Cr Clout Seek the broad highway that will unite the two peoples Members: All councillors toward a common goal To ensure that the council is being managed responsibility and to deliver Role and scope the expected performance. Reviews the chief executive’s performance. • To forge an ongoing effective and Negotiates terms and conditions of meaningful partnership between the chief executive’s employment the council and tangata whenua. including any performance agreement • To facilitate meaningful measures and annual remuneration in understanding of future impacts accordance with the Chief Executive’s on key issues affecting tangata Employment Agreement. whenua and Māori that council can influence. HEARINGS PANEL Functions and key tasks Chairperson: Cr Morris • To bring to the other partner’s Deputy chairperson: Cr Baldock attention issues / concerns in To enable effective decision making respect of existing strategy or with regards to City and Private policy. Plan Changes and other regulatory • To exchange information of matters including (but not limited mutual interest. to) dog control matters and matters arising from the exercise of council’s • To discuss new initiatives enforcement functions, through approaches and directions. specific hearings and decision making. • Agree agenda topics for the following three consecutive DISTRICT LICENSING COMMITTEE meetings.

To consider applications and matters Partners as set out in the Sale and Supply Council and “ngā hapū me ngā iwi of Alcohol Act 2012. Hears and/or o Tauranga Moana” representing determines matters of a quasi-judicial tangata whenua within the council nature in accordance with the Sale rohe (boundaries). Tangata whenua and Supply of Alcohol Act 2012. representatives are to be those with Undertakes all functions, duties and signed hapū protocols. One of the obligations as set out in the Sale and six tangata whenua representatives Supply of Alcohol Act 2012 relevant is to be a kaumātua. Kaumātua to the District Licensing Committee representation is to have the ability to District Licensing Committee 1: be shared between two kaumātua if Murray Clearwater required.

District Licensing Committee 2: Mary Dillon

District Licensing Committee 3: Robert Cross

* Previously named the Tangata Whenua / Tauranga City Council Committee CIVIC LEADERSHIP 51

WASTEWATER MANAGEMENT REVIEW COMMITTEE Before the review of the committee Chairperson: Cr Clout structure, the following six committees were held from 1 July 2018 to 28 February 2019: Purpose

• To ensure wastewater operations are in accordance with the • City Transformation Committee Wastewater Management Review Committee Management Plan. • Transport Committee

The committee has a membership of • Community and Culture Committee eight, four of whom are councillors, • Economic Development and Investment two who are appointed as Committee representatives of the Ngāti Ranginui and Te Runanga o Ngaiterangi • Environment Committee Iwi Trust, and two members as • Audit, Finance, Risk and Monitoring representatives of the Ngā Potiki Committee Resource Management Unit.

There are also a number of other smaller committees and Mayor and councillor appointments to other external working groups which include representation from our organisations and internal working groups include: mayor and councillors. • Local Govenment New Zealand • Ngā Poutiriao o Mauao (Mauao Joint Administration • Local Government New Zealand Zone 2 Board) • Public Transport Subcommittee ( Regional • Temporary Road Closure Committee Council) • Tauranga City Council / Western Bay of Plenty District • Regional Transport Committee (Bay of Plenty Regional Council Joint Governance Committee Council) • SmartGrowth Leadership Group • State Highway 1/29 East Coast Main Trunk Line • Joint Road Safety Committee Steering Group

• Te Maru o Kaituna River Authority Committee • Tauranga Moana Avisory Group

• Bay of Plenty Defence Emergency Management Group • Safer Communities

• Dive Crescent Governance Group • Creative Communities Tauranga Funding Panel

• Airport Advisory Group • Envirohub Trustee

• Council Controlled Organisations Group

• Community Match Funding Panel

• Events Funding Panel 52

Mayor and councillor attendance at Council meetings and committee meetings for the period 1 July 2018 to 28 February 2019 2018/19 ANNUAL REPORT

Deputy Total Mayor Cr. Cr. Cr. Cr. Cr. Cr. Cr. Cr. Cr. Committee Mayor Meetings Brownless Baldock Brown Curach Grainger Mason Robson* Molloy Morris Stewart Clout

Audit, Finance & Risk Monitoring 7 7 7 7 7 7 7 6 7 7 7 7

City Transformation 5 3 4 5 4 3 4 5 5 5 4 3

Community & Culture 14 12 14 13 14 9 13 12 14 12 13 14

Council 13 13 13 13 13 13 13 12 13 13 13 10

Economic Development & Investment 3 3 3 3 3 3 2 3 3 2 3 2

Environment 4 4 4 4 4 4 4 3 4 4 4 3

Te Rangapū Mana Whenua o Tauranga 4 2 4 4 1 1 3 3 1 3 1 2 Moana / TCC*

Transport 7 6 5 7 5 6 7 4 6 6 6 3

Total 50 54 56 51 46 53 48 53 52 51 44

Shows where a councillor is not a formal voting member of this committee.

Attendance is included where non-members have attended committee meetings. * Previously named the Tangata Whenua / Tauranga City Council Committee

Mayor and councillor attendance at Council meetings and committee meetings for the period 1 March 2019 to 30 June 2019

Deputy Total Mayor Cr. Cr. Cr. Cr. Cr. Cr. Cr. Cr. Cr. Committee Mayor Meetings Brownless Baldock Brown Curach Grainger Mason Robson* Molloy Morris Stewart Clout Urban Form and Transport 3 3 3 3 3 3 3 3 3 3 3 3 Development

Policy 7 6 6 5 7 7 6 6 7 7 7 7

Council 10 10 9 10 9 10 9 8 10 10 10 9

Te Rangapū Mana Whenua o Tauranga 2 2 2 2 2 0 2 0 0 2 1 1 Moana / TCC*

Finance, Audit and Risk 2 2 2 2 1 2 2 2 2 2 1 2

Projects, Services and Operations 4 3 4 4 4 4 4 4 4 4 4 4

Total 25 25 25 25 26 25 23 26 27 26 25

Shows where a councillor is not a formal voting member of this committee.

Attendance is included where non-members have attended committee meetings. * Previously named the Tangata Whenua / Tauranga City Council Committee