WEST WALES RUGBY UNION (Affiliated to the Welsh Rugby Union) HANDBOOK
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Amended Constitution 2012 - 2013 WEST WALES RUGBY UNION (Affiliated to the Welsh Rugby Union) HANDBOOK - OFFICERS - President: EURWYN HARRIES Esq. Tovali Works, Glanyrafon Road, Carmarthen, SA31 3AR Tel: (01267) 237331 Chairman: Mr GLYN REES 56 Hodgson Road, Godrergraig, Ystalyfera, SA9 2DL Tel: (01639) 843518 (H) 07581 476126 (M) email: [email protected] Vice Chairman: Mr BRIAN FOWLER 42 Tycroes Road, Tycroes, Ammanford, SA18 2NT Tel: (01269) 595414(H) (01554) 773984 (B) 07584 488236 (M) email: [email protected] Treasurer: MR JOHN KNOX 6 Tudor Way, Murton, Swansea, SA3 3AZ Tel: (01792) 234017 (H) (01792) 522622 (B) 07870 867633 email: [email protected] Secretary: Mr NIGEL THOMAS 38 Heol Morlais, Hendy, Llanelli, SA4 0FF Tel: 01792 883174 (H) 01792 886731 (B) 07889 982897 (M) Email: [email protected] 1 Antur Insurance Services Ltd. A player in the general Insurance Market Commercial & personal Insurance Risk Management Quality Control FREE Consultation and Report INDEPENDANT Broker EXPERIENCED Directors QUALIFIED Staff LOCAL Friendly Consultation 163 St Helens Road, Swansea. SA1 4DQ Tel: (01792) 522622 Fax: (01792) 522623 www.anturinsurance.co.uk Email: [email protected] 2 MANAGEMENT COMMITTEE DIVISION 'A' Mr STEPHEN THOMAS 1 Heol Tawe, Abercrave, Swansea, SA9 1XP Tel: (01639) 730986 (H) 07824 395986 (M) email: [email protected] DIVISION 'B' Mr KEVIN LEWIS 32 Llwyn Derw, Gorseinon, Swansea, SA4 6RJ Tel: 01792 893893 (H) 07971 260266 (M) email: [email protected] or [email protected] Mr HUW THOMAS 187 St Teilo Street, Pontarddulais, Swansea, SA4 8LQ Tel: (01792) 882521 (H) 07977 863026 (M) email: [email protected] DIVISION 'C' Mr BRIAN FOWLER 42 Tycroes Road, Tycroes, Ammanford, SA18 2NT Tel: (01269) 595414(H) (01554) 773984 (B) 07584 488236 (M) email: [email protected] 3 Life Members: Mr W. LANCE RODERICK 64 Carmarthen Road, Cross Hands, Llanelli, SA14 6SU Tel: (01269) 842810 (H) 07775 773782 (M) Mr CLIVE JAMES Haulwen, 29 Heol Y Plas, Fforest, Pontarddulais, SA4 1TZ Tel: (01792) 882582 Mr D. WALLY GALE 105 Belgrave Road, Loughor, SA4 2RE Tel: (01792) 524122 Mr BARRY MICHAEL 20 Golwg-Y-Graig, Crynant, Neath, SA10 8RY Tel: (01639) 750432 Mr GLYN REES 56 Hodgson Road, Godrergraig, Ystalyfera, SA9 2DL Tel: (01639) 843518 Mr EURWYN HARRIES Tovali Works, Glanyrafon Road, Carmarthen, SA31 3AR Tel: (01267) 237331 Mr DENNIS JONES 'Llwyn Eithin' 137 Heol Y Parc, Cefneithin, Llanelli, SA14 1DS Tel: 07827 998566 Mr ROGER H. PLACE Broadhaven, Clyne, Resolven, neath, SA11 4ET Tel: (01639) 710318 Trustees: Mr CLIVE JAMES Mr GLYN REES 4 CONSTITUTION Name of Union The Union shall be known as the "West Wales Rugby Union" and shall be governed by the Rules of the Welsh Rugby Union. The Headquarters shall be in Pontarddulais, where all meetings will be held. Note: For the purpose of this Handbook, the word Union refers to the "West Wales Rugby Union". Reference to the parent body is made as "Welsh Rugby Union" or "W.R.U.". The union shall operate in a district bounded y Laugharne / Newcastle Emlyn / Lampeter / Llandovery / Glynneath / Penclawdd / Kidwelly / Carmarthen. Only clubs affiliated to the Welsh Rugby Union can be admitted to membership of the Union. The maximum number of Clubs in the Union shall be governed by the number of W.R.U. member clubs within the aforementioned boundaries, not participating in other similar competitions. Colours: The colours of the West Wales Rugby Union shall be Red, Black and Amber. Ties and Blazer Badges: Ties shall be awarded to the following:- 1 PLAYERS who have played three games for the West Wales Rugby Union XV 2 OFFICERS and MEMBERS of the MANAGEMENT COMMITTEE who have served a minimum period of two years. 3 REFEREE of Cup Final each season. (No referee shall be awarded more than one tie) (Note: The right to purchase a tie shall not be given to anyone except those who qualify within the above terms). An embroidered WWRU SHIRT shall be awarded to the following:- Players who have played TEN times for the West Wales Rugby Union XV Blazer badges can be obtained on payment, by the OFFICERS & MEMBERS OF THE MANAGEMENT COMMITTEE who have served a minimum of FIVE YEARS. 5 Application for Affiliation In the event of any Welsh Rugby Union Club within the aforesaid boundary applying for affiliation, that Club must be proposed and seconded respectively by two affiliated competing Clubs, and obtain the consent of two thirds of those present with voting powers, at the Annual General Meeting. Any new clubs accepted as members shall have their Division (for Management purposes) decided by the Management Committee. Object The object of the Union shall be to organise competitive rugby within the rules of the Welsh Rugby Union. General Executive The General executive shall consist of two members from each affiliated Club, and shall meet at Headquarters from time to time to consider the business of the Union. In the event of voting being necessary, only competing Clubs may vote, with EACH CLUB having ONE VOTE ONLY Extraordinary General Meeting The Secretary shall convene an Extraordinary General Meeting at any time he receives a requisition to that effect, signed by the Chairman and Secretary of ten affiliated clubs. Annual General Meeting The Annual General Meeting to be held no later than 31st July each year, of which 28 DAYS NOTICE shall be given. A quorum for shall be one-third of the total number of member clubs. 6 Election of Officers and Management Committee The Officers and the Management Committee shall be elected annually at the Annual general Meeting. The Officers shall consist of a President, Chairman, Vice-Chairman, Hon. Treasurer and a Secretary. The Chairman and Vice-Chairman must have served on the Management Committee. In the event of the Chair becoming vacant during the course of the season, the Vice-Chairman to assume full control for the remainder of that season. A temporary Vice-Chairman then to be appointed, from and by the existing Management Committee, for that same period i.e. the remainder of that season. Annual nominations for the Vice-Chairman to be declared at the time of convening an Annual General Meeting, and names to be included in the appropriate section of the Agenda for that meeting. However, the election of the Vice-Chairman to take place AFTER the election of the Management Committee. This is to enable successful Management Committee nominees to seek the office of Vice-Chairman without the prejudice to their position of an existing Management Committee member should their nominations for the higher office be unsuccessful. The Management Committee shall consist of at least one member per Division. Division 'A' Division 'B' Division 'C' Abercrave Burry Port Ammanford Alltwen Bynea Amman United Banwen Dunvant Betws Birchgrove Felinfoel Brynamman Bonymaen Furnace United Carmarthen Quins Bryncoch Gorseinon Carmarthen Athletic Crynant Gowerton Cefneithin Cwmgwrach Hendy Cwmgors Glais Llanelli Wanderers Cwmtwrch Glynneath Llangennech Cwmllynfell Morriston Loughor Kidwelly Penlan Mumbles Lampeter Town Pontardawe New Dock Stars Laugharne Resolven Penclawdd Llandeilo Seven Sisters Pontarddulais Llandovery Skewen Swansea Uplands Llandybie Tonna Waunarlwydd Llanybydder Trebanos Nantgaredig Vardre Newcastle Emlyn Ystalyfera Penygroes Ystradgynlais Pontyates Pontyberem St. Clears Trimsaran Tumble Tycroes 7 Nominations in writing, each of which must be signed by the Secretaries of two affiliated competing Clubs must be in the hands of the Union Secretary by 1st July. In the event of an election being required for the Management Committee the initial voting to be by postal Ballot. Any subsequent voting required to be concluded on the evening of the Annual General Meeting. Life President, Life Vice-Presidents and Life Members Life-President, Vice Presidents and Life Members shall be elected at the Annual General Meeting and shall be entitled to all privileges of the Union as full members an shall attend if so desired, all meetings including Management Committee Meetings with full voting powers. Any Officer or management Committee member of the union who has served on the Committee for twenty-one years (not necessarily consecutively) shall be deemed to have qualified for election as a Life Member. The Management Committee also reserve the right to nominate for Life Membership any person deemed by the Management Committee to have given outstanding service for twenty years or more to the West Wales Rugby Union. Such nominations must be confirmed by the Annual General Meeting. Officers Voting Rights The Chairman, Vice-Chairman and the Hon. Treasurer, as officials. shall have the right to vote at all meetings and sub committees (as ex-officio members) Annual Subscription The Annual Subscription shall be £10.00 which must be paid on or before 1st March by Bankers Order. In case the sum of £10.00 be insufficient to meet expenses the Executive shall have the power to appeal to Clubs affiliated to the Union. Trustees Two Trustees may be appointed by the Management Committee and record of the nomination and appointment to appear in the Minutes of the Meeting at which such appointment is made. The Trustees of the shall not incur any personal liability as individuals or otherwise in respect of the Debentures issued by the Union and/or other Deeds and Documents signed by them on behalf of the Union whether now or in the future and such monies for which they have or will become liable on behalf of the Union shall be paid out of the funds and assets of the Union and the Union shall indemnify the Trustees in respect of the same. 8 GENERAL All affiliated competing Clubs must participate in all competitions organised by the Union. Insurance The Shield and Cups shall be insured by the Union against loss and damage. Amendments Notice of any amendments to the rules duly proposed and seconded by two affiliated competing Clubs must be received in writing by the Union Secretary at least 21 days before the Annual general Meeting.